^^
MOA FLAT RURAL WATER
SCHEME COMMITTEE
Notice of Triennial Meeting and
Annual Meeting
Tuesday, 9 May 20.7
at 7.30pm
Heriot Fire Station
TRIENNIAL MEETING AGENDA
2
Apologies
Minutes of last Triennial Meeting
3.
Election of Committee Members and Officers
I.
ANNUAL MEETING AGENDA
I.
Apologies
2.
Minutes of 201.6 AGM
3
4.
Overview of Councils Service Delivery Department restructure
Capital Projects
5
Draft Estimates
6.
General
Moa Flat Rural Water Scheme
Coin mittee
Minutes of the Annual General meeting of the Moa Flat Rural Water Scheme
Committee of the Clutha District Council held in the Heriot Fire Station on I3 April
2016, and commencing at 7.30pm.
PRESENT:
A MCHutchon (Chairman), J Herbert, B Falconer, G Walker, Q
Hazelett, P Adam, D Miller, Cr RJ MCKenzie
IN ATTENDANCE:
J Win (CDC)
APOLOGIES:
B Robertson, J MCHutchon
Moved G Walker I D Miller and reso v :
"That the apologies be acce ed "
The minutes of the previous meeting had bee cir'cu ed
1120/5 are a true and accurate
That the minutes of the previous mee hg date 28
record with the correction of a name sho Id e P A am ot P Adams.
MovedBF Icone IP
"That the previous mm
es
am and resolved:
aceepte as a true and correct record. "
MATTERS ARISI G:
J Herbert asked
^
about the andom testing of AC pipe talked about under reports.
J Herbert asked I he on iton g equipment had been installed yet?
Both these o estion .re a s ered under reports.
CORRES ' O DENC None
REPO ' TS:
J Wit repo e. as per agenda, Annual Plan, Capital Projects, CDC Restructure.
Treatment p a upgrade is running a bit behind and now that the CDC has been through
its restructure and has a full complement of staff this project will get back on track.
Monitoring gear should be installed by the end of the financial year. More reports coming
to the committee members quarterly.
Coordinated approach to the testing of the A. C. pipe. Focusing on the schemes with a
large amount of A. C. pipe first. 6 sites on the Moa Flat to be tested at about $2000 per
test plus the site work would have a total cost per test of about $3500. The scheme will
be shut down for about half a day per test.
Glutha District Council
Moa Flat Rural Water Scheme Committee
Annual General Meetihg - 13 April2076
FINANCIALS:
Review and discussion about the budget.
That the water rate for the I 6/17 year be $1 57
Moved G Walker/P Adam carried
GENERAL:
Explanation on the CDC restructure, a new C. E. O was appointed some time ago and a
new structure implemented, use to be Roading, Water etc. and now it is Operations
(contracts), Capital Delivery (make projects happen) and Infrastructure Strategy (budget,
work program, policy).
CDC may offer coordinated tank cleaning if a suitable contractor ca e o^ganised, and
new tanks if a bulk order can be organised.
The meeting closed at 8.46 pin.
Confirmed
A MCHutchon
CHAIRMAN
Glutha 01stribt Council
Moa Flat Rural Water Scheme Committee
Annual General Meeting - 73 April20i6
Moa Flat Rural Water Scheme
Committee
Minutes of the Triennial meeting of the Moa Flat Rural Water Scheme
Committee of the Clutha District Council held in the Heriot Fire Station on 3
March 2014 and commencing at 7.30pm.
PRESENT:
AJ MCHutchon (Chairman), J Herbert, GB Walker, Q Hazlett, B
Falconer and Councillor RJ Mckenzie
IN ATTENDANCE: Jules Win and Mohammad Rahman (CDC), R Bra
MCHutchon
and D Miller
APOLOGIES:
P Adam, TC Stratton, (and B Robertson)
Moved Q Hazlett I G Walker and carried:
"That the apologies be received. "
I. CONFIRMATION OF MINUTES
.
Moved B Falconer/ Q Hazlett d c
e
"That the minutes of the 2077 Tr e ' I
ting were read and taken as a
true and accurate record. "
2. MATTERS ARISING
No matters arising.
3.
ELECTION OF OFFIC
Moved
"Th
I r
alconer and carried:
tohon be elected as Chairman. "
oved ouncMor RJ MCKenzie I R Bray and carried:
"That J Herbert be elected as Secretary. "
Moved G Walker/ B Falconer and carried:
"That those present, plus apologies be elected as the Committee and
CouncMor RJ MCKenzie as the Council Representative. "
Glutha District Council
Moa Flat Rural Water Scheme Committee
TriennialMeetihg - 3 March 2014
Confirmed Moa Flat Committee
AJ MCHutchon (Chairman), J Herbert (Secretary), GB Walker, Q Hazlett, B Falconer,
R Bray, J MCHutchon, D Miller, P Adam, TC Stratton, B Robertson and Councillor
RJ Mckenzie.
The meeting closed at 7:45
Confirmed
, Mc
hon
Irman
o
Glutha District Council
Moa Flat Rural Water Scheme Committee
TriennialMeetihg - 3 March 2074
^
Clutha District Council MEMO
To:
Rural Water Scheme Committees
From:
Jules Witt - Group Manager Service Delivery
Date:
1.3 April20i. 7
Subject:
COUNCIL SERVICE DELIVERY STRUCTURE & KEY STAFF
File Reference:
A155, .63
The new Service Delivery Structure was introduced at the 201.6 round of Rural Water
Scheme (RWS) Annual meetings. This was a change from the old District Assets structure.
The purpose of this memo is to ensure all RWS committee members know who they can call
when issues arise and which parts of the Service Delivery Group they need to talk to for
particular issues. The structure is outlined in the diagram below:
Service Delivery Group - responsible for roads, footpaths, water supply, sewerage,
stormwater and community services such as parks and reserves, cemeteries, community
housing etc.
Infrastructure Strategy
Manager: Russell Bond
Capital Delivery
- budgets
Manager: Vacant
- forward works
- major capital projects
- treatment upgrades
- pipeline renewals
programmes
-performance monitoring
- data management and
reporting to ORC, Publi
Health
Operations
Manager: Paul, amison
- contract management
-minor projects
- operational issues
- change in units,
connections etc.
Oucho District Council Memo
13 April2017
^
Clutha District Council MEMO
To:
Rural Water Scheme Committees
From:
Jules Witt - Group Manager Service Delivery
Date:
1.3 April20i. 7
Subject:
COUNCIL SERVICE DELIVERY STRUCTURE & KEY STAFF
File Reference:
A155, .63
The new Service Delivery Structure was introduced at the 201.6 round of Rural Water
Scheme (RWS) Annual meetings. This was a change from the old District Assets structure.
The purpose of this memo is to ensure all RWS committee members know who they can call
when issues arise and which parts of the Service Delivery Group they need to talk to for
particular issues. The structure is outlined in the diagram below:
Service Delivery Group - responsible for roads, footpaths, water supply, sewerage,
stormwater and community services such as parks and reserves, cemeteries, community
housing etc.
Infrastructure Strategy
Manager: Russell Bond
Capital Delivery
- budgets
Manager: Vacant
- forward works
- major capital projects
- treatment upgrades
- pipeline renewals
programmes
-performance monitoring
- data management and
reporting to ORC, Publi
Health
Operations
Manager: Paul, amison
- contract management
-minor projects
- operational issues
- change in units,
connections etc.
Oucho District Council Memo
13 April2017
Key Contacts
At present we are advertising for a Capital Delivery Manager as well as four other positions
and will provide an update at the upcoming Triennial meetings. Below is a brief intro for a
number of new key contacts and existing staff where their roles have changed for RWS
committees in the future.
RussellBond, Infrostructure Strotegy Monoger
Russell started with CDC in inid-201.6 and has a science and engineering background and
was the Water Services Manager for Central Otago District Council for about 1.0 years'
Before that he was with the Hamilton City Council and the Thames-Coromandel District
Council in water supply and sewerage related roles.
PoulJomison, Operotions Monoger
Pauliamison started with CDC in late 201.6. He filled the vacancy created by Murray
Hyndman's retirement.
Paul worked for Downer where he was the Contract Manager for the recently awarded NZ
Transport Agency Coastal Otago Network Outcomes Contract. Previously he was the
Downer Contract Manager for the Coastal Otago (Hybrid) State Highway Maintenance
contract and has also held management roles at Fulton Hogan and Works Infrastructure and
an early stint in the NZ Army. He has tertiary qualifications in engineering and management
and extensive experience in the contracting industry, particularly with a focus on roading.
Kerrod Boldwin, Operotions Engineer
Kerrod Baldwin started with CDC about six years ago as a cadet straight out of high school
Kerrod has obtained his National Diploma in Civil Engineering and has been in several roles
within CDC and was promoted to Operations Engineer in 201.5. Kerrod's role has a water
services focus and he is a key contact for Rural Water Scheme Committee members if there
are operational issues.
81/11versen, Controcts Supervisor
Bill has been with CDC for many years and he has a huge knowledge of the history of our
schemes. Bill's current role is focussed on contract supervision and working with the
contractor out in the field when issues arise. Bill also deals with water applications and
changes of units etc. but Kerrod and our Operations Administrator, Me Ianie Scott, can also
assist with these enquiries and following up with staff if they are out of the office.
Outho District Council Memo
13 April2017