~~
OFF~OFTHE
PRINCIPAL CHIEF CONSERVATOR OF FO'RESTSKENDU LEAVES: ODISHA:
GO 2/12,lst
FLOOR, ARANYA BHAWAN, CHANORASEKHARPUR, BHUBANESWAR
Phone NO.0674-2300915/Fax
No.0674-2300514/
email-pccfklodisha13@gmail,com.
TENDER CALL NOTICE
No:
21
/3KL(WFA)85/2016/Dated
02.02.2017
PROCUREMENT OF HESSIAN CLOTH AND HESSIAN TWINE.
Sealed Tenders in prescribed format are invited from
Companies Manufacturers/Traders/Firms
of Hessian Materials for supply of
about 736 Bales of Hessian Clothes (Superior) 35 Bales of Hessian Cloth
(Inferior) and 12 MT of Hessian Twines each of these products. Detailed terms
and
Conditions
can
be
accessed
from
Government
of
OdishaPortal'www.odisha.gov.in/www.odishaforest.in/www.odishakenduleaves
.com.
SCHEDULE OF TENDER
Sale of Tender Document
Cost of Tender Document
(Non-refundable)
Last Date of Submission of Tender
Opening of Technical Bid and Evaluation
Opening of Financial Bid
3rd February, 2017
Rs.3000/- and Rs.150/- for VAT
5.00 P.M. of 3rd March,2017
11.00 A.M. of 4th March,2017
3.30 P.M. of 7th March,2017
Downloaded Tender Document can also be used and in that case the Tenderer has
to submit cost of Tender Document in shape of Bank Draft along with Tee . al Bid.
?\v/
PRINCIPAL CHIEI CONSERVATOR
KENDU LEAVES, ODISHA
OF FORESl
Tender Call Notice for Procurement of Hessian Cloth
(Superior) and Hessian Twine.
Sealed tenders
in prescribed
format are invited from the Companies
Traders for supply of Hessian Cloth (Superior),
2017 KL operation
in accordance
/ Manufacturers
Hessian Cloth (Inferior)
with the terms and conditions
/ Firms /
and Twines to be used in
spelt out in this tender document.
Bidders can bid for any or all of the items.
1. Quantities
of Materials
intended
to be procured:
a.
736 bales of Hessian Cloth (Superior)
b.
35 bales of Hessian Cloth (Inferior)
c.
12 MT of Hessian Twine.
Quantities
indicated
2. Specification
above are tentative and may vary as per actual requirement.
for Hessian
cloth/Twine:
101.6 em X 101.6 em = 283.50 grams in dry condition. 11 porters X
Hessian Cloth (Superior)
12 shorter per 2.54cm X 2.54cm (equivalent
to One Sq. inch), mill
pressed, (One Bale = 1828.8 meters)
114.3 cm X 114.3 em = 212.62 grams in drying conditions.
Hessian Cloth (Inferior)
porters X 9 shorter per 2.54 em X 2.54 em (Equivalent
9
to One Sq.
Inch), Mill pressed, (One Bale = 1828.8 Meters)
8LBX3Ply
Hessian Twine
3. Purchase
of Tender
The tender document
Forests
of
Weight of one bale=50 kg in dry condition
Document:
can be obtained
(KL) Odisha,
payment
(90"reel)
1"Floor,
from the office of the Principal
Aranya
Rs.3000/-&Rs.1S0/-
Bhawan,
towards
Chandrasekharpur
cost of tender
Bhubaneswar.
papers
of
on cash
and V A T ( both non-
refundable)
on any working day from 11 AM to 5 PM. The format can also be down-loaded
the website
http://www.Odisha.gov.in/tcnder
or http://www.odishaforest.in
tenderer shall enclose two separate Bank Drafts, one of Rs.3000/-&
in favour of Asst. Chief Conservator
payable at Bhubaneswar,
4.
Chief Conservator
About Tender
other ofRs.lS01-,
of Forests (KL) Odisha, drawn in any Nationalized
along with the technical
payable
Bank
bid of the tender.
Document:
Tender Document
comprises
in shall be separately
two parts; Technical
sealed in envelopes
for Hessian Cloth & Twine-Technical
Twine-Financial
and in that case the
Bid" for financial
Bid and Financial
and superscribed
Bid" for technical
in the following
bid and "Tender
bid. The name of the tenderer
the left lower portion of each envelope.
Bid. Each part duly tilled
Both the envelopes
manner. "Tender
for Hessian Cloth &
shall also be mentioned
shall then be enclosed
at
in another
envelope
super scribed
to/submitted
1.
with, The Principal Chief Conservator
Technical
for Hessian
Cloth & Twine"
and sent
of Forests (KL), Odisha, Bhubaneswar.
Bid document comprises Format-TI1,
T/4 prescribed
11.
with the script "Tender
Format-T12, Format-T13 and Format-
here under to be submitted with documents
Financial Bid document comprises Format-2 prescribed
as specified.
here under.
5. Eligibility Criteria for Tenderer:
a. Tenderer shall be a manufacturer
of Hessian Cloth and Twines
b. Annual Turn Over shall not be less than Rs.20 crores in each of last three years.
c. Annual Production
twines.
of Hessian Cloth should not be less than 5000 balesl1 00 MT of Hessian
d. Must have registered under Central Sales Tax authority.
e.
Must have valid Manufacturing
f.
Must have supplied Hessian cloth of value not less than Rs.3 crores in a single contract
each in last two years (2014-15 & 2015-16). In case of supply of Hessian twines the value
of supply shall not be less than Rs.15 lakhs in a single contract each in last two years.
g. Must not be under declaration
License issued by Director of Factories.
of Ineligibility.
h. Outside manufacturers who do not have any branch inside Odisha and have not made any
transaction inside Odisha but are participating in the tender shall produce an affidavit to
that effect.
6. Tender Schedule:
The tender schedule shall be as under;
Last date of submission
Tender
Opening of Technical
of
03.03.2017
by 5.00 PM.
04.03.2017 at
Bid
11.00 AM.
07.03.2017 at 3.30 PM.
Opening of Financial Bid
7. Earnest Money Deposit (EMD):
Each tender shall be accompanied
drawn on any Nationalized
Conservator
with a bank draft of Rs. 5,00,000/- (Rupees five lakh only)
at Bhubaneswar
in favour of the Asst. Chief
of Forests (Kendu Leaves), Odisha, Bhubaneswar
towards Earnest Money or Bid
Security Money (BSM).The
Bank payable
EMD will be forfeited should the bidder withdraws
its bid before
opening of the tender or does not deposit security money within specified in case the bidder's
offer is accepted by the competent
authority.
In other cases it will be refunded. The earnest
money will not be accepted in any other form. The EMD amount of successful
be adjusted against the Security Deposit.
tenderer may
8. Submission of Samples:
Each tenderer shall submit 21 samples of Hessian cloth (Superior)
of size (101.6 em X 101.6
em), 03 samples of Hessian Cloth (Inferior) of size 114.3 cm X 114.3 CM) and 06 samples of
100 grams reel of Hessian Twine according
sample of Hessian Cloth/Twine
to the specifications
shall be in sealed transparent
along with the tender. Each
packet bearing the signature and
seal of the tenderer.
9.- Submission of Tender Document:
The document
sealed in the manner as prescribed
in the office of the Principal
registered/speed
responsible
Chief Conservator
herein can be dropped in the 'Tender
Box'
of Forests (KL). Odisha or can be sent by
post at the address of communication.
However. the undersigned
shall not be
for any postal delay nor any tender document received beyond the scheduled time
shall be entertained.
10. Documents to be enclosed with Technical Bid:
a. Copies of Income Tax Returns and audited balance sheet and profit & loss account duly
audited by Chartered Accountant Firms for 2012-13,2013-14
& 2014-15 financial years.
b. Copy of Central Sales Tax registration
c.
Copy of Manufacturing
d. Copy of certificate
License.
issued by Jute Commissioner,
e.
Copies of supply order and completion
f.
Self-Declaration
g. Authorization
certificate.
GOI, in regard to production.
certificate of concerned
authorities.
(Format-TI2).
Letter(Format-T/}).
h. Tender terms & conditions
Acceptance
Leuer (Format-T/4).
11. About Financial Bid:
In the financial bid, price shall be quoted separately
for basic price, statutory taxes applicable
thereon (Cess, VAT/CST,
and transportation
and others if applicable)
Hessian Cloth (Superior/Inferior),
comprising
One Bale
=
cost for each Bale of
1828.8 meters and each Bale = SO
Kg in case of Hessian Twine. The basic price offered at the time of tender shall be limited to
the price based
0.11
EHHE (East India Jute and Hessian Exchange)
the date of dispatch
of the materials
include packing forwarding,
specified
destinations,
or whichever
Kolkata, bulletin price on
is lower. The cost of transportation
insurance charges, loading, unloading,
anywhere
within
Odisha.Tlle
financial
minimum of 90 days from tile date of opeuius; of the financial
and transportation
shall
to the
Bid sliall be valid for a
bid.
12. Acceptance of Tender Document:
Tender
document
summarily
not submitted
as per the terms and conditions
spelt out herein shall be
rejected.
1'3. Opening of Financial Bid:
The financial
bids of the bidders qualified
Purchase
Committee.
Principal
Chief Conservator
in the technical
The date of opening
Forests
of financial
(Kendu
tenders will be decided by the competent
Leaves),
evaluation
shall be opened by the
bid will be declared
Odisha.
later on by the
The final acceptance
of the
authority whose decision will be final.
14. Execution of Agreement:
The successful
bidder shall execute
an agreement
Forests (Kendu Leaves), Odisha, Bhubaneswar
with the Principal
within 7 days of communication
of his offer on payment of security deposit. Agreement
communication
letter regarding
acceptance
Chief Conservator
of
of acceptance
format will be supplied along with the
of offer.
15. Security Deposit (SD):
The successful
bidder shall deposit Rs.lS.00
seven days of acceptance
(Fifteen)
lakhs towards
securirv d':,lw:)'t v,':l;;i'\
of the offer in shape of bank draft in J"a\'our of /b:,'/. Chi.]
Conservator of Forests (KL), Odislia Bh ubaneswar, drawn in any nationalized
bank payable
at Bhubanesx
amount
.ar. The EMD amount
bidder is successful
for Hessian
may be adjusted
against
the Security
twines only, the bidder shall deposit
towards security deposit in shape of Bank Draft.Security
of this tender or agreement
If the
Rs,2.00 (Two) lakhs
Money shall not be accepted
other form. SD is liable to be forfeited in case the successful
and conditions
Deposit
in any
bidder fails to abide by the term'
thereon.
. ...;
16. Supply Schedule of Hessian Cloth & Twines:
•
The schedule' of supply of indentedmaterials
to change at the time of placing actual order.'
I
~",'
••
.:,'
f
shall be as under. The supply schedule is likely
A. Hessian Cloth(Superior):
Quantity to be supplied (in bales)
Name of the KL
Division
(Consignee)
Within 30
days of
Indent
Total
Angul
Athamallik
48
56
32
3?
16
Keonjhar
o
Boudh
16
16
56
Within 60 days
of Indent
Place of delivery
16
?4
0
16
16
8
Annul 48
Athamallik 56
Kamakhyanagar 16
Tclkoi-16
Kantarnal 32
Charichhak- 24
-=-oJ
16
8
Gochhapada
24
Phulbani
40 ~--~--+-----~--~~~~
0
__~~lu!b~~)_
- ,!.~---- ------i
L-----~~--+----:1~6:---t---·~8~-- 16
Sindhoi - _-t
Sambalpur
40
f--....:1~6~-~--~0-----j-;B::;-;I-la~tl:·~-i-(
-._---.~
L------I---t---1;-:6~-+---<i8;----1
Tclciba~~--2-+----~
Oeogarh
40
16
0
Kandhal - 16
Rairakhol
56
48
8
Rairakhol- 56
Kuchinda
32
Jharsuguda
32
Rourkella
48
Bolanzir0.
32
Patnagarh
56
Padampur
56
Bhawanipatna
Khariar
32
24
16
8
Patnagarh- 24
16
16
Padampur 32
~--1-6--r---~8~--4~O~ip=lti~Plu~r~-~2~4-----
I
16
16
16
0
0
8
I
Bhawanipatna- 16
M. Rampur_-_1_6
Khariar-24
~=-_.~i
~~~T-o-ta-I---~_-:7_3"_6~-~+-I~~~~5:2=8===-tL-=_-_._-_2~0-8_;-~_-~~:L.:
~~~-_~~_-~~~___
LI
I
---,
I
B. Hessian
Cloth (Inferior)
Quantity
Name of the KL
Division
(Consignee)
.
Jeypore
Total
Within 30
days of
Indent
20
20
to be supplied
(in bales)
Within 60 days
Place of delivery
of Indent
-
II
Jeypore
i
•
Nabarangpur
12
12
Khariar
03
03
Total
35
35
-
Nabarangpur
-+L____
~~
____
I ___
Khariar
-
I
I
C. Hessian Cloth (Twine):
Quantity to be
supplied (in bales)
Within 30 days of
receipt of the order of
su
Iv (in bales)
Sambalpur
6
6
Bolangir
6
6
T_O_T_A_L-,--_~
1_2
Name of the
KL Division
f--------If----------l-----L!
Materials
shall be supplied
I_.___
as per the above
Place of delivery
(quantity in
bales)
Sambalpur-6
I
------\---------
1~
schedule
Bolangir-c
I
----1
1
failing
~
which
defaulting
charges
@ Rs.200/- per day per Bale / MT of Hessian Cloth / Twine will be deducted from the dues
payable to the supplier.
17. Pre-delivery
Inspection
(POI):
.
POI of the materials before dispatch shall be made by an authorized
-
organization/surveyors
staff of Kendu Leaves wing as will be decided by the Principal Chief Conservator
(Kendu
Leaves)
dispatched.
Odisha
and only the materials
passed
in POI and duly stamped
The cost of POI would be borne by the Principal Chief Conservator
or
of Forests
shall 'be
of Forests (KL)
Odisha.
-=--------
----
18. Payment
Schedule:
The successful
bidder may submit bills. division-wise,
against delivery
Payment of 90% of the bill will be made by the Principal
Leaves), Odisha on satisfactory
due verification
completion
at different
of satisfactory
receipt of the goods according
destinations.
Balance
19. Rescission
made.
ator Forests (Kendu
to the specification
and after
10 percent shall be paid within 90 days of
supply of goods, after recovery
against the supplier for breach of any terms and conditions
supply. All payments
Chief Conser
of materials
of Govt. dues if any outstanding
of the agreement
in respect of the
will be made through RTGS.
of Agreement:
[n the event of failure to supply the materials as per supply schedule or for breach of any terms
and conditions
Conservator
of the contract,
the agreement
will be rescinded
of Forests (KL), Odisha, Bhubaneswar,
by the Principal
Chief
who reserves the right to buy the 'equired
quantity from other sources. Excess cost, if any, incurred for the same and loss if any. ustained
by the Government
insufficient,
on this account shall be recovered
from the Security Deposit and if that i'
then the balance amount will be recovered as arrears ofland revenue under Odisha
Public Demand Recovery Act. Tenders for part supply of the materials will not be entertained.
20. Address for Communication:
The address for communication
Principal Chief Conservator
shall be as under:
of Forests (KL), Odisha
! st Floor, Aranya Bhawan, Chandrasekharpur,
Telephone
N 0.-06 74-2300916,
Bhubaneswar-75
Fax N 0.-06 74-23005] 4.
1023
21. Miscellaneous:
a.
The competent
authority is not bound to accept the lowest tender and may reject any or all
the tenders without assigning any reason thereof.
b. The conditions
c.
embodied
in the tender details will form part of the agreement.
The very fact of submission
of the tender embodied
of tenders will be treated as acceptance
of
all the conditions
in the tender details.
d. Any notice sent to the tenderer by registered post with an acknowledgement
furnished
on the address
by the tenderer at the time of filing tender shall be deemed to have been duly
served.
e. The jurisdiction
of this tender shall be
at
Bhubaneswar.
No suit regarding
entered into in this respect and for breach of any condition of the agreement
court outside Bhubaneswar,
f.
the agrce.ncn!
shall lie in any
Odisha.
The Principal Chief Conservator
of Forests (KL), Odisha, Bhubaneswar
reserves the right
to modify / cancel any condition on the tender without assigning any reasons thereofbefore
the last date of submission
corrigendum
document
Bhubaneswar
Date: 18.12.2015
of tender document.
Such modifications.
changes
and the
if so required, may be issued separately 'on the same' \~ebs'l'tc where tlhs:'tdh:dei'
has been uploaded.
!'RII,CIPAL
CHIEF UJNSERVA
I,ENOl!
LEAveS,
fOP. 0;; FOIU:~:T~.
ODISI-ZA
Format-T/J
TENDER DOCUMENT
FOR SUPPLY OF HESSIAN CLOTH AND TWINES
Technical Bid:
A
Name:
(In case of company / firm, notarized
Attorney to be enclosed)
B
Father's/
Husband's
copy of power-of
'a me and address
~----~--------------------------------.-------------~----------.-----------------------------C
Address for correspondence:
(With Tel. No. /Fax. No. with STD code, Mobile)
~----~~~~~~~~~~~~~~~~~~~L--------1--------------------------------------------,
I
I
D
License with up to date renewal of the Manufacturing Unit,
issued by the Directorate of factories. (Attested photo copy
of license shall be attached)
E
Photo copy of Certificate under Central
Sales Tax,
( Registration and Turn Over rules -1957 ) from the Sales
Tax Commissioner
/ Officer competent to issue such
certificate.(Self-attested
photo copy of certificate shall be
attached)
!
F
Annual
physical
turnover
(Self-attested Photo copy of the
Commissioner, GOY!. of India to
Minimum capacity per annum
Hessian Cloth.
for
last
three
years.
certificate from the Jute
be enclosed.)
should be 5000 bales of
Item
!
2014-15
Ii 2015_-1_6 -1--2_0_16-171
I
I-----------L--
-
I!
H. Cloth
(In Bales)
I
H
1
I
,
I
I
II
I
~----+-----------------------------------~---------1-----------~I---------L----------G
I
!
Self attested Documents in support of successful supply of
Hessian materials involving value of 2 crores and above (in
case of H. Cloth) per veal' in last three years.
Self attested Documents in support of balance sheet on loss
and profit account of last two years audited by Chartered
Accounts Firms. The minimum annual turnover
for
bidding should be 20 crores.
21 sam ples of Hessia n cloth (Su perior) of size, (101.6 cm X
101.6 em) each, 03 samples of Hessian Cloth (Inferior) of
size )114.3 em X 114.3 ern & 6 samples of 100 grams reel of
Hessian Twine duly sealed and signed.
.
~--
The specification
for Hessian cloth (Superior
Hessian Twine to be supplied shall be
tlS
---
~
i
/ 111fc ·jar)
I
!
under:
.
.
----rT0l.6
Speciflcation
rill X 10 .6 ell! = 283.50 grams
in dry
porters
X 12 shorter
per 2.54 cm,
(equivalent
to
one
sq.
i\1ill pressed, One Bale = 1828.8 meters
114.3 ern X 11.t.3 cm = 212.62 grams in dry
9 porters
X 9 shorter
per 2.54 cm X
(equivalent
to
one
sq.
Mill pressed, One Bale = 1828.8 meters.
IIi
for Hessian cloth (Superior)
L
Specification
for Hessian cloth (Inferior)
M
Specification
for Hessian Twine
-------------------'-----
Particulars
L-
L-
of E.M.D. deposited.
--'I -----.
-l
L_I '\ I'
I 8 LB X 3 Ply (9()" reel) Weight
I
..-.. --=-----------+I·-d-II·»)-'.IC)-O.
'.
Date
I
---L..
_
"
I
I
,
condition.
2.54 cm.
inch),
kg in
'
":ll11cof
Amount
condition'I'
2.5.t em.
inch),
of one balc=50
it
_n(,lll io_n_.
-
vO'-.J1
' '"
j
.....::.
II
Bl""k
"~,,
-1
i\~illcof
I
Br:iIIl'11
I
-----i
'I
Signature of Tenderer
TECHNICAL
BID
Format-TI2
SELF DECLARATIO
Date:
Ref:
--------------------------------------------
To
The Principal Chief Conservator
Govt. of Odisha,
1 Sl Floor, Aranya Bhawan,
of Forest (KL). Odisha
Chandrashekharpur,
Bhubaneshwar-751
In response
023
to the tender
__________
notice
____
, Dt:
-----------,
, I/We hereby declare that our company
, as a
____
for corrupt & fraudulent
No.
is having unblemished
practices either indefinitely
past record and was not declared ineligible
or for a particular
period of time.
- Signature
Date:
Place:
dr li~'~BidJ'er
. TECHNICAL
BID
Format-T/3
TENDER
FOR HESSIAN
CLOTH
AND TWINE
Letter of authorization
Date:
.
Ref:
-----------------------
-----------------------
To
The Principal Chief Conservator
Govt. of Odisha,
1SI Floor, Aranya Bhawan,
of Forest (KL), Odisha
Chandrashekharpur,
Bhubaneshwar-751023
Ms. IMr.
company
is hereby authorized
in dealing with invitation
is also authorized
to sign relevant
reference No.
, Otd:
to attend meetings & submit technical & commercial
by you in the course of processing
documents
-Authorized
Signatory
, epresentativ~'s
Signature attested
Signature
_
information
above said application.
Thanking
on behalf of the
you,
. S/I-Je
as may be required
TECHNICAL BID
Format- T/4
TENDER FOR HESSIAN CLOTH A D TWINE
ACCEPTA
TS
To
The Principal Chief Conservator
Govt. of Odisha,
I Sl Floor, Aranya Bhawan,
Chandrashekharpur,
Bhubaneshwar-75I
023
of Forest (KL), Odisha
I have carefully
the Terms
Sir,
gone through
[No.
] regarding
Ideclare that all the provisions
certify that I am an authorized
& Conditions
111
the Tender
Notice
supply of Hessian Cloth & Twines.
of this RFP Document
signatory
contained
of my company
are acceptable
to In)
company.
I further
and am, th refore, competent
to make this
Signature
of the Bidder
declaration.
Date:
Place:
d
Format-2
Bid Document for supplv of Hessian Cloth (Superior/Twine)
Financial Bid:
A. Name:
(In case of company / firm attested
Copy of power of Attorney
to be enclosed)
B. Father's/ Husband's
and address:
Name
C. Address for correspondence:
(with Tel. No. /Fax. o. with STD code)
D. Price quoted for Hessian Cloth (Superior/
Particulars
Hessian Cloth
Superior
(per bale)
(in Rs.)
H. Twine)
Hessian Cloth
Inferior
(per bale)
(in Rs.)
I
I
~
Hes ian Twine
(per MT) (in Rs.)
!
I
I
Basic price
Cess
VAT/ CST
.
,
Others if an}
Total
Transportation
I
I
1------
-I
I
I
i
I
I
I
------i
I
1.-----' ------1
Grand Total
1
N.B:
--
I
No bid except the specified column in terms of any discount /Iess shall be accepted.
-Sign< ture of Tenderer