VANCOUVER PHOENIX GYMNASTICS
ANNUAL REPORT 2014
Rising to Excellence
Photographs by Christopher Morris
Phoenix Partners:
Vancouver Phoenix Gymnastics Annual Report 2014
Table of Contents:
2013 - 2014 Board of Directors / VPG Staff
pg. 3
Annual Financial Report:
Notice to Reader
pg. 4
Balance Sheet at June 30, 2014
pg. 5
Statement of Income & Surplus
pg. 6
Notes on Financial Statements
pg. 7 - 9
Historical Perspective
pg. 9
Comparison of Revenue & Expenses 2008 – 2014
pg. 10
Budget Summary 2014 – 2015
pg. 11
Annual Reports:
Letter from the President
pg. 12
Business Report
pg. 13
Fund Development, Promotions & PR Report
pg. 14 - 15
Competitive, Interclub & Developmental Programs Report
pg. 16 - 19
Recreational Program Report
pg. 20 - 21
Club Events Report
pg. 22 - 23
Election of 2014 – 2015 Board of Directors
Slate of Nominees 2014 – 2015
pg. 24
Biographies
pg. 24 - 26
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Vancouver Phoenix Gymnastics Annual Report 2014
2013 – 2014 BOARD OF DIRECTORS
Guy Moody - President
Colin Morrison - Vice President
Danny Fedder - Secretary/Treasurer
James Fairbanks - Sport Safe Officer
Sharon Farquharson - Director
VPG TECHNICAL STAFF
Kyna Fletcher - Program Director
WAG Program: Igor Chirkov, Crystal Gilhooly, Siovhan Williamson, Doug Odin, Lindsay Kerdman, Megan
Midan
MAG Program: Sasha Pozdniakov, Silas Radies, Todd Schleyer
Girls Developmental Program: Nicole Gordon,Veronika Pathak, Brett Overton, Rosie Walsh, Karina Ho
Boys Developmental Program: Mike Sergeant, Orion Radies, Ryan Chin-Fee, Brett Overton
Interclub Program: Kira Hallwood, Gen Letourneau, Deniz Alper, Katie Ellis, Shaina Harms, Kinna Chan
Recreational Program: Maree Hall – Manager Recreational Program
Alejandra Mendoza, Adam Dovick, Anna Wexler, Brett Overton, Cara Mayer, Deniz Alper, Leanne Hughes,
Marcela Lizeca, Raymond Wong, Yuko Masaki, Shaina Harms, Lindsay Kerdman, Sasha Tomasky, Leigh
Dawson, Maddy Lee, Julia Kipshidze, Jonny Ho, Kira Hallwood, Rosie Walsh, Maddie Arthur, Stephanie
Cheung, Mike Sergeant, Jamie Clarke, Megan Midan, Taranee Ponjani, Yareni Mendoza, Ryan Chin-Fee, Gael
Mackie, Gen Letourneau, Karina Ho, Katie Ellis, Kirsten Holkestad
Coaches in Training: Aaron Mah, Adriana Rojas, Kristen Ho, Stella Calderhead, Alicia Farquharson, Kinna
Chan, Julia Quattrociocchi, Tessa Wilson, Rachel Rubin-Sarganis, Nicole Terzopoulos, Nina Hamman,
Michelle Cheung, Itzia San Roman, Atzin San Roman, Britney Ha, Kamala Fairbanks
VPG ADMINISTRATIVE STAFF
Joanne Dodge – Business Director
Tricia Chan – HR & Office Manager
Assistant Manager Member Services– Fran Tanner
Assistant Manager Front Office– Evelyna Chiu
Promotion, PR & Fund Development – Su Bailey
Manuals Editor – Hayley Gordon
Program Administrative Coordinator – Angie Holbrook
Marketing & Communications Coordinator - Rosa Garcia
Day Cleaner – Glen Aracha
3
Bookkeeper – Rada Jerkovic
Office & HR Assistant – Sarah Ferguson
Member Fees Assistant – Rosaura Santillan
Front Office Assistants:
Elaine Nitschke
Victoria Casal
Winlove del Rosario
Merren McMahon
Vancouver Phoenix Gymnastics Annual Report 2014
2013 – 2014 YEAR END FINANCIAL REPORT
NOTICE TO READER
On the basis of information provided by management, I have compiled the balance sheet of
Vancouver Phoenix Gymnastics as at June 30, 2014 and the statement of income and surplus
for the year then ended.
I have not performed an audit or a review engagement in respect of these financial statements
and, accordingly, I express no assurance thereon.
Readers are cautioned that these statements may not be appropriate for their purposes.
Vancouver, British Columbia
September 18, 2014
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Vancouver Phoenix Gymnastics Annual Report 2014
VANCOUVER PHOENIX GYMNASTICS
Balance Sheet
As at June 30, 2014
5
Vancouver Phoenix Gymnastics Annual Report 2014
VANCOUVER PHOENIX GYMNASTICS
Statement of Income & Surplus
For the year ended June 30, 2014
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Vancouver Phoenix Gymnastics Annual Report 2014
Notes on the Financial Statement
Explanation of variances to prior year:
Recreational Business:
2014
2013
Variance
Revenue:
1,768,069
1,556,681
211,388
 Increase in revenue mostly due to fee increases and additional recreational registrations.
Labour:
866,361
760,790
105,571
 Increase in labour cost mostly due to increased need for coaches (increased registrations) and some
scheduled pay increases.
Other Expenses:
144,049
66,203
77,846
 Increase in costs due to promotion staff salary allocated to marketing budget and increased GBC fee
costs.
Income Net Expenses: 757,649
729,688
27,961
Contribution to Competitive Club:
123,778
157,238
(33,460)
Total Rec Net Income: 633,871
572,450
61,421
Competitive Club:
2014
2013
Variance
Revenue:
523,420
540,507
(17,887)
 Decrease in revenue mostly due to adjustment to pre-developmental program capacity.
Labour:
593,114
641,656
(48,542)
 Decrease in labour cost mostly due to reduced developmental coaching requirements.
Other Expenses:
54,084
46,089
7,995
 Additional costs due to increase in travel costs and program supplies.
Income Net Expenses: 123,778
157,238
(33,460)
Contribution from Recreational Business:
123,778
157,238
(33,460)
Total Comp Net Income: 0
0
0
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Vancouver Phoenix Gymnastics Annual Report 2014
Management & Overhead Costs
2014
2013
Variance
Labour:
225,468
159,188
66,280
 Increase due to full time return of Program Director and some budgeted salary increases.
Overhead:
382,322
341,436
40,886
 Increases in costs reflect both additional maintenance and premise expenses and some additional
bank charges.
Total Net Revenue (Loss) before fundraising and amortization:
2014
2013
26,081
71,826
Variance
(45,745)
Total Fundraising Income:
128,977
24,734
104,243
Total Amortization:
86,303
75,969
10,334
Net Income:
68,755
20,591
48,164
Explanation of major variances to budget:
Budget
Actual
Variance
Recreational Business: 817,711
757,649
(60,062)
 Net revenue is 60,062 lower than budget mostly due to reallocation of developmental coordinator
salary to marketing budget.
Competitive Club:
(123,100)
(123,778)
678
 Net revenue is almost exactly as budgeted due to careful monitoring of direct program costs.
Management & Overhead:
550,301
607,790
57,489
 Cost is 57,489 higher than budget due to increased maintenance costs and under-budgeted finance
expenses.
Net Income before fundraising and amortization:
144,310
96,560
(17,318)
Net Income after amortization:
113,310
(44,555)
68,755
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Vancouver Phoenix Gymnastics Annual Report 2014
Fundraising Income Details:
Activity
General Fundraising:
- Gift Card Program,
Equipment & Foam Pit
Funds, Bursary Fund,
Raffle, Chocolate & Plant
Sales
Club Events:
- Year End Show, Gymstart
Testing, GBC Congress
Hosting, Luau Cup
Grants/Partnerships:
- Annual commitment of
sponsors, CKNW Orphans
fund
Community Gaming Grant
Total
Gaming
Bank Opening Balance July 1, 2013
Purchases
Bank Closing Balance June 30, 2014
Revenue
Expenses
Net Income
23,358
11,537
11,821
57,237
37,791
19,446
14,346
83,576
178,517
212
0
49,540
14,134
83,576
128,977
99,754
(83,576)
16,178
Note: Purchases for year are shown in books as Gaming Revenue for the year.
Historical Perspective:
We have included the information on the following page to provide some insight into the growth of the club
over the past seven years. Managing this growth has required personnel and program restructuring.
External and internal challenges and opportunities have had an impact on our development. Our goal is to
continue to improve member services and athlete experience and retention while minimizing these impacts
and keeping our revenue and expense ratios at a consistent rate.
The following charts track revenue, expenses and registration numbers from 2008 to 2014. 2008 saw a
dramatic increase over prior years as a result of the city strike in the fall of 2007. In 2010 we experienced an
interruption in programming during the Olympic period. In essence we did not have a winter session at
Millennium. This not only resulted in a loss of revenue for 2010 but also reduced the number of
registrations for the year. We recovered and exceeded registrations and revenues in 2011 and continued
this growth through 2013. Due to time and space constraints capacity, and therefore growth, has leveled
off.
The relative cost of labour has increased over the years, which is to be expected as we grow, hire more
highly qualified staff and improve service to our membership. Overhead costs increased over the years but
decreased slightly in 2013. Since we are responsible for the maintenance of our facility, our long range plans
include growing our building maintenance contingency fund while maintaining an accessible fee structure.
It is interesting to note that although our registration in Chart 3 shows an increase to 7,000, this does not
include birthday party participants. When we add this demographic our annual traffic increases to 14,000.
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Vancouver Phoenix Gymnastics Annual Report 2014
COMPARISON OF REVENUE & EXPENSES 2008 – 2014
CHART 1
CHART 2
Total Annual Registration
Percentage of Revenue
8000
60%
7000
50%
40%
30%
20%
Coaching
cost
6000
Admin labour
cost
4000
5000
3000
2000
Overhead &
program cost
10%
1000
0%
08
09
10
11
12
13
0
14
2008
2009
2010
2011
2012
2013
CHART 3
2,500,000
gross revenue
total coach labour costs
2,000,000
total admin labour costs
total overhead & prog costs
1,500,000
1,000,000
500,000
-
2008
2009
2010
2011
2012
2013
2014
1,495,136
1,446,501
1,390,717
1,627,623
1,860,817
2,097,188
2,291,489
total coach labour costs
701,622
793,496
678,404
882,157
1,022,917
1,123,526
1,160,468
total admin labour costs
270,794
348,513
442,934
334,766
480,961
448,109
524,475
total overhead & prog costs
327,763
345,356
336,380
441,090
460,269
453,727
580,465
gross revenue
10
2014
Vancouver Phoenix Gymnastics Annual Report 2014
BUDGET SUMMARY 2014 – 2015
Recreational Business Revenue
Recreational Business Labour
Recreation Business Delivery Costs
Contribution to Competitive Club
Net Recreational Business Income (Loss)
$
$
$
$
$
2014 – 2015 BUDGET
2,017,743
856,189
163,900
72,720
924,934
2013 – 2014 ACTUAL
$
1,768,069
$
866,361
$
144,059
$
123,778
$
633,871
Competitive Club Revenue *
Competitive Club Labour
Competitive Club Delivery Costs
Net Competitive Club Income (Loss)
$
$
$
$
602,800
559,170
43,630
0
$
$
$
$
647,198
593,114
54,084
0
Management & Overhead Costs
$
781,009
$
607,790
Total Net Income (Loss)**
$
143,925
$
26,081
* Includes Contribution from Recreational Business
** Before Fundraising and Amortization
In the 2014 – 2015 operating budget we have endeavoured to:
1. Create a competitive budget that will cover the program’s direct costs; and will not rely upon a contribution
from the recreational program greater than $72,720
2. Create a recreational budget that will reduce reliance on the line of credit and reserve funds, will help us
build a capital reserve, and will continue to provide a contribution to the competitive program
3. Create a management and overhead costs budget that is lean but effective
In order to more clearly demonstrate the distribution of the club’s financial and human resources, the 2014-2015
budget has been divided into 3 main groupings:
1. Recreational Business Budget which includes:
 All program revenue sources excluding competitive and developmental
 All coaching and administrative labour and related costs for the above
 All support administration labour and related costs for the club excluding competitive and
developmental program admin and executive, finance HR and PR labour costs
 All direct expenses for the above programs including marketing and membership fees
2. Competitive Club Budget which includes:
 All program revenue for competitive and developmental
 All coaching and administrative labour costs for the above
 All direct expenses for the above programs including membership fees and coach travel
3. Management & Overhead Budget which includes:
 Labour and related costs for executive, finance HR and PR staff
 All overhead costs including finance charges, premise and related costs, office expenses and governance.
4.
General
 Increased revenue projections over the prior year are due to a 6% average increase to all program fees.
Registration projections are conservative and take into account potential attrition in the competitive
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program.
 All salaries, wages and other expenses have increased by 2% cost of living.
Vancouver Phoenix Gymnastics Annual Report 2014
LETTER FROM THE PRESIDENT
Dear Phoenix Members,
I am pleased to say that the club has had yet another great year. Things are running very smoothly, our
financial situation is stable and reliable, and our organizational structure and administrative tools and
professionalism have become a model for other clubs in the province. All of this success is a testament to
the people we are fortunate enough to have running our club for us, and in the coming years we will start to
share more of our successful strategies and plans within the gymnastics community of British Columbia.
Here are a few of the things that I see as highlights that mark the stability that our club has:



Operationally, all of our programs operated at between about 80 to 100 % of the available capacity,
meaning that we are hitting or exceeding our planned enrolment in almost every area of the club.
This means that we are making good use of the resources available to us to provide a variety of
gymnastics programs to our community.
Revenue increased by over $210K over the previous year, even ahead of our budgeted plan. We
remain strong and stable with sufficient cash available to ensure smooth business operations. This is
something that all organizations strive for and when we are in such a position we can look forward
to the future. Our financial strength allows us to determine our own destiny with much greater ease
since we are not caught up in fire-fighting activities such as ensuring we meet payroll and other
critical issues that could hold us back from pursuing our vision.
Athletically our club has seen success at many levels, with the stand out being Aaron Mah who
represented Canada at 2014 Pacific Rim Gymnastic Championships in April and won the National
Junior All Around title for Men’s Artistic Gymnastics at the Canadian Gymnastics Championships in
May. It is great to see the growing program of boys at Phoenix who have Aaron as an inspiration to
look up to.
In brief, our vision for the club is one of having a national impact on the sport of gymnastics in Canada,
administratively as well as at the competition and athlete level. We laid the foundations for that impact
several years ago when we adopted our current approach to planning each year, and that consistency has
rewarded us with stability. As we look toward the future we will build on the wonderful advantages we have
in our administrative structure, our facility and our leadership of our Program and Business Directors to
advance us once again toward our long term objective of being the best club in the country.
Yours respectfully,
Guy Moody, President
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Vancouver Phoenix Gymnastics Annual Report 2014
BUSINESS REPORT
Due to the excellence of our programs and the skills and commitment of our staff, Phoenix continues to
maintain a strong fiscal profile. The 2013 – 2014 financial year-end exceeded our expectations. Although we
feel comfortable with our daily cash flow and the growth of our building maintenance contingency fund, we
are still aware that careful planning and prudent fiscal responsibility are the keys to our continued success.
As a not for profit organization we are grateful that we have the opportunity to put any surplus revenue
back into the development of our programs and staff.
As we evolved over the years, the number of our employees has grown. We now have a compliment of 90
employees, including administrative staff, coaches, coaches in training and substitute coaches. Human
Resources management has become an important aspect of our organizational planning. Over the past year
our HR department began the process of developing standardized orientation, training, tracking and
recognition of all employees. The addition of an HR Assistant has greatly aided in this development. We
have reviewed and revised our HR Policies to be in line with current BC Employment Standards, and have
revamped our benefit program to recognize employees with longer tenure and to provide added incentive
to newer employees.
Phoenix in-house events were plentiful and successful over the past year. Luau Cup and the Year End Show
stand out as the best club building events of the year. We held Luau Cup completely in house this year
providing us with greater financial success as well as bringing all areas of the club together. The Year End
show was presented as four shows throughout a single day. The staff and athletes worked incredibly hard
on this project and were rewarded with full houses and thrilled spectators. Congratulations to all who
brought excellence to the planning and execution of all Phoenix events.
Fundraising is always a part of the life of a not for profit. This year we introduced the role of Fund
Development, Promotions and PR. Su Bailey, who formerly led our Developmental Program, took on the
role with gusto and was very successful in implementing a partnership program that provided funds to
support Luau Cup, the Year End Show and Summer Camps. We look forward to growing this program over
the years.
I would like to take this opportunity to thank the Phoenix team of staff, athletes and volunteers, who
support the club and each other every day.
Respectfully submitted,
Joanne Dodge, Business Director
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Vancouver Phoenix Gymnastics Annual Report 2014
FUND DEVELOPMENT, PROMOTIONS & PR REPORT
I took over this newly created role in October 2014 and my initial task was to assist in the creation of
photographs for promotional purposes, specifically for the club website. Working with Chris Morris, an
internationally acclaimed sports photographer and Phoenix parent, we were able to build a collection of
great photos to take the image of Phoenix to a new level. I also took on the role as in-house
photographer taking headshots of every staff member.
PHOENIX HAS TALENT – January 12th, 2014
Creation of a new club style event combining fundraising, participation and family support. The main
aim was to build a “clubiness” club spirit, by showcasing the musical talents of our young athletes.
Phoenix Has Talent netted $1,200.00 in its first year and requests received from parents and athletes to
produce it again in early 2015.
LUAU CUP 2.1 – May 2nd – 4th.
With the creation of the new position of Fund Development, Promotions & PR, in September 2013, this
was the first year that event sponsorship was seriously activated. Initially it was a tough sell as we are
competing with so many other local sports, arts and charity organizations and events. In order to secure
new outside sponsorships, it was necessary to create an internal promotional campaign to give sponsors
a wider exposure to our membership over and above the 3-day event. This was achieved through
consistent inclusion in newsletters, social media, and sponsor events.
Company
Overview
Amount /Value
Coast Mountain
Roof
KINTEC
Roofing Company
$3,000.00
Specialty full service
shoe Company
Frozen Yogurt
Company
Personal Training
Studio
Local Food Market
$2,500.00
Contract Cleaning
Comp Track Suit
Supplier
Personal donation
Qoola
Momentum
Fitness
Nesters Food
Market
Jani King
Skyline Athletics
Underwood
Family
Garnet Research
Trolls Restaurant
Beyond Mars
Graphica T-Shirts
Paterson Brands
Janelle
Washington
Rocky Mountain
Flatbread
Interested in
renewal
Yes
$2,5000
Still fulfilling our
commitment
TBD
$1,000.00
TBD
$1,000.00
Yes
$1,000.00
$1,000.00
Yes
Yes
$1,000.00
TBD
IT Service Provider
Athlete Food,
Club medal Company
Club T-Shirt supplier
Promotional Products
Former Adult athlete
$700.00
$500.00 *
$500.00 *
$500.00 *
$500.00 *
$500.00
Yes
Yes
Yes
TBD
TBD
TBD
Local pizza restaurant
$300.00*
TBD
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Vancouver Phoenix Gymnastics Annual Report 2014
Tom Lee Music
Goods in kind
/Raffle Prize
Donations
PA Provider
Telus, White Spot,
Vancouver
Canadians,
Wholefoods,
Safeways, Save on
Foods, Cobs Bread,
Sewals Marina, Trolls
Restaurant,
Momentum Fitness.
$250.00*
$3,000.00*
Yes
TBD
$17,950.00
*cash & product.
YEAR END SHOW – June 21st
New sponsor/ partner activation: TutorBright a new Child Tutoring Service in Vancouver $5,000.00.
ONLINE DONATIONS.
Online donation buttons are now integrated into the website so that members can donate to specific
funds when registering their child for classes.
Fill the Pit
Special Needs Bursary
Total
$1,210.00
$1,090.00
$2,300.00
Personal thank you cards have been sent to each donor thanking them for their support.
Maintaining Sponsor Relationships
Getting sponsors in today’s economy is challenging and extremely time consuming, hence stewardship is
vital. These relationships have to be nurtured if they are to be ongoing; therefore regular
communication and meetings are scheduled to ensure that each sponsor feels satisfied with the current
relationship and is interested in continuing to explore ways to develop the partnership. The plan for
2014 – 2015 is to build on the foundations created last year.
Respectfully submitted,
Su Bailey, Fund Development, Promotions and PR
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Vancouver Phoenix Gymnastics Annual Report 2014
COMPETITIVE, INTERCLUB and DEVELOPMENTAL PROGRAMS
General Program Overview
The goals of the programs last year included maximizing our capacity with space, equipment, staff and
classes in all areas. Many strategies were implemented to meet our goals including adjustments of training
times and days, class start and finish times, and the introduction of a shift assignment system for coaches.
This was done across all the program areas and for each gym. It has built a stronger scheduling system with
many coaches working across program areas.
Our athletes continued to excel in each of the program areas. Changes to the recreational curriculum have
helped with the class structure and traffic in the gym. Parental feedback has been positive regarding the
changes.
Interclub has been flourishing this past year. We transitioned staff in the program as Mary Morice and her
family moved to the Island. Kira Hallwood has taken on the role of Interclub Lead Coach. Stabilizing training
days has also allowed for growth in the program. Numbers in the program are maximized.
Developmental Men’s and Women’s programs both increased registration over the year. Both programs
participated in events outside of the club as well as hosting internal events. Testing throughout the summer
advanced a number of the developmental athletes into the competitive program.
The Men’s and Women’s competitive programs continued to excel inside and outside the province. Phoenix
currently has two National Team members on the men’s side and the Canadian Junior National Champion.
The Women’s program boasted numerous medals at Provincial Championships and had three athletes
qualify and compete for Team BC at Canadian Championships.
Thank you to the numerous volunteers, parents and staff who continue to drive the Phoenix vision of
excellence at every level. The Board has been a vital part of guiding a successful mission and setting the
strategic plan for the organization.
Respectfully submitted,
Kyna Fletcher, Program Director
Women’s Competitive Program Annual Report
The Women’s Competitive Program at Phoenix had one of the most successful years to date, measured by
WAG athlete performances in competition, and supported by staff program delivery. The number of
athletes qualifying to BC Winter Games, and Team BC at Westerns and Canadians was higher, as was the
success of the athletes at these events. The addition of experienced staff members to the team facilitated
the transition from a successful provincial program to the beginnings of a successful national level program.
The 2013-14 season saw a number of competition milestones for the program, including:
 Two athletes and two coaches attending Elite Canada
 Three athletes and a coach attending National Stream Cup for Team BC and securing a number of
AA and event medals
 All coaches and two judges attended BC Championships with multiple AA Champions and multiple
event medalists
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Vancouver Phoenix Gymnastics Annual Report 2014


Four athletes and a coach and a judge attending Westerns with Team BC, with two AA Champions
and a number of event medals; and,
Three athletes, one coach and one judge attending Canadian Championships.
The program saw the departure of Heidi Coleman as the competitive administrative assistant, and is now
supported by Angie Holbrooke, who has done an excellent job of supporting the coaching staff with meet
registration, travel arrangements, and communication with parents. We saw the departure of Mariana
Marincelj, and the addition of Doug Odin and Megan McCaw, who have brought a wealth of knowledge and
experience to the program.
The program continued to utilize the Injury Prevention and HP Conditioning program by Heather
Ramsbottom, and athletes with injuries received an individualized return to play program.
The WAG competitive program members also participated, or were represented in, a number of internal
and external events including:
 Summer GBC Provincial and National Development Camps;
 Women’s Judging Committee, National Judges’ Course, and Judging Assessment at Canadian
Championships
 NCCP 4 Program
 GBC Congress
 2014 Pacific Rim Championship
 2014 Luau Cup
 2014 Year End Show
Respectfully submitted,
Crystal Gilhooly, Technical Assistant & WAG Coach
Girls Developmental and Pre Developmental Program Annual Report
Current Numbers in the Program:
 7 girls aged 3.5-4 years old in our “Fairies” Pre Pre-Dev Program * Jan 2014-June 2014
 13 girls aged 4-5years old in our Pre Dev Program from *Sept 2013-June 2014
 15 girls aged 5-6years old in the G3 (Gymstart) DEV Program *June 2013-June 2014
 14 girls aged 6-8years old in our G2 (Gymstart) DEV Program* June 2013-June 2014
The Pre-Dev girls follow the Rec calendar, and do fun events like dressing up for Halloween, have a craft
during snack time Christmas time (last day, Easter egg hunts at Easter time, and a year end party, along with
doing quality gymnastics with our talented young up and comers.
The G2 and G3 girls competed at three to four out of club meets in the Gymstart category (Physical
abilities/skills-no routines) and two In-House meets at Phoenix. We had a few fun events at holiday times,
as well as trained for five weeks in the summertime with more hours than during the school year, then
trained for one week at Christmas (optional training) as well as regular training at Spring Break. Starting in
mid May, we held a five week training camp at Millennium on Saturday afternoon with Nicole, Veronika and
Doug (from Comp) coaching with our top sixteen girls participating. It was a way to allow the young athletes
to be able to get used to the big gym, and work with a comp coach. It was really successful and we got the
opportunity to push them and see how they handle the new environment, training and coaches. Nine of
these girls moved to the Comp program at the end of the 2014 season.
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Vancouver Phoenix Gymnastics Annual Report 2014
We held a Developmental Year End Party/Awards at the end of June for the boys and girls with the parents
coming into the gym to watch their kids show off their tricks. It was fantastic!
We had a great 2013-2014 season and are looking forward to an even more successful season with some
incredible athletes this year.
Respectfully submitted,
Nicole Gordon, Girls Developmental Lead Coach
Men’s Competitive Program Annual Report
Competition Results:
 In the Level 1 category, we had 3 boys compete and do well at different competitions.
 In the Provincial level 2 and 3 categories, we had 2 athletes in each category compete at Provincial
Championships.
 In HP Level 3 and HP Novice categories we had two athletes compete at Provincial Championships
and Western Canadian Championships.
 In HP Novice category and HP Junior category we had 2 athletes represent us in two national
competitions and one athlete represent Canada at International competition.
 We also had two athletes win prize money in Delta Cash & Carry competition.
The following are the most notable achievements of the year:
Aaron Mah, our most senior athlete, had a great year. His achievements include:
•
Elite Canada 2nd overall.
•
Pacific Rim Championships 3rd with Team Canada, 6th on pommel horse.
•
Canadian Championships All Around Champion, 1st on horizontal bar, 2nd on floor and 3rd on rings.
Darren Wong competed first year in HP Novice Category. His highlights include:
•
Elite Canada 4th All Around, 3rd on pommel horse.
•
BC Championships 2nd All Around, floor, rings, parallel bars and high bar.
•
Canadian Championships 9th All Around, 4th on floor.
Evan Fedder competed first year in HP program Level 3 Elite. His highlights include:
•
BC Championships 3rd All Around, 1st on rings, 2nd on floor and high bar, 3rd on parallel bars
•
Western Canadian Championships All Around champion
Darren maintained his Age Group National Team member status. Aaron maintained his Junior
National Team member status.
The following are highlights from the various training camps that we were involved in throughout the
season:
•
Aaron Mah attended a national team training camp in April 5 - 8 in Abbotsford before Pacific Rim
Championships in Richmond, BC.
•
Aaron Mah attended a Canadian National Team training camp in Calgary June 21 – 28.
•
Darren Wong attended National Age Group Team Super Camp in Calgary July 10 – 14.
•
Aaron Mah and Darren Wong attended a National training camp in Montreal August 19 – 25 and
National Age Group Team camp in Toronto August 26 – 30.
This year we have a total of 16 competitive men and retained our full compliment of coaching staff.
Respectfully submitted,
Sasha Pozdniakov, Men’s Artistic Gymnastics Head Coach
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Vancouver Phoenix Gymnastics Annual Report 2014
Boys Developmental Annual Report
Phoenix hosted two Kickstart meets, one in-house in January and at Luau Cup in May. Both ran well without
any major hiccups. The Year End show went extremely well. All groups thoroughly enjoyed both training
and performing.
Five boys left the program in June 2014 to participate in other sports or endeavors. Three athletes moved
into men’s comp and appear to be doing well with the transition. We lost two coaches, Tommy Kasting and
Raymond Wong, to academic endeavors over the summer but picked up two new coaches to program,
Brett Overton and Ryan Chin-Fee.
We have implemented compulsory routines for the oldest dev group, for the in-house mock meets. Pre-dev
program is currently running at full capacity. The Developmental program is running well but not at max
capacity. We have a total of 19 boys aged 4 – 7 years old in both programs.
We continue to scout new boys for the program, and monitor which individuals show promise and are able
to move up levels or move on to other sports or programs.
Respectfully submitted,
Michael Sergeant, Boys Developmental (Kickstart) Lead Coach
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Vancouver Phoenix Gymnastics Annual Report 2014
RECREATIONAL PROGRAM REPORT
The Recreational program at Vancouver Phoenix Gymnastics continues to grow and develop within the
constraints of space and coaching availability. With the exception of the St. James 2013 Fall classes and
2014 Fall classes at both venues, our registration numbers are consistently above 90% capacity with
significant waitlists. The demand remains high for our school-aged classes after 3:30 pm and waitlists are, in
most cases, two times longer than the class size. There is very little we can do to alleviate this issue as the
gym space is at premium with Recreational, Interclub and Competitive classes all operating.
The table below compares registration numbers over the past two years:
SESSION
Summer 2014 (July & August)
Fall 2013 (Sep to Dec)
Fall 2014 (Sep to Dec)
Winter 2013 (January to March)
Winter 2014 (January to March)
Spring 2013 (March to June)
Spring 2014 (March to June)
LOCATION
SPACES
OFFERED
ENROLLED
WAITLIST
CAPACITY
St. James
Millennium
200
460
181
441
28
145
90.5%
96%
St. James
Millennium
St. James
Millennium
712
1168
660
1324
594
1087
558
1083
95
339
104
839
83%
93%
84.42%
83.80%
St. James
Millennium
St. James
Millennium
670
1200
692
1187
646
1165
663
1141
137
583
248
432
96%
97%
95.81%
95.81%
St. James
Millennium
St. James
Millennium
667
944
739
1302
650
909
676
1145
91
405
14
43
97%
96%
91.47%
88.48%
At the beginning of the 2013-2014 year we introduced Pro-D Day Camps and Parent’s Night Out evenings to
our monthly schedule. Both have been well supported in the short time they have been offered. During the
Christmas break we also added “Drop and Shop” Day Camps and two half day camps on December 23,
followed by Winter Camps on January 2nd and 3rd, five camps per day over both venues.
Since last November, five recreational coaches have left Phoenix to pursue other opportunities (school,
travel, etc.), and we have hired four new recreational coaches, bringing our Recreational staff total to thirty
five staff with regular hours. Many of our coaches are working across programs. We have ten coaches
working 20 hours or more in the gym. At present sub availability is limited which is stretching our resources
greatly during illness. Having on-call subs and retaining staff is an on-going concern.
Ryan Chin-Fee is now coordinating our Coach in Training Program. We currently have 16 CITs and 7 pre CITs.
It is wonderful to have so many young people available and willing to develop their knowledge and skills to
lead them into our coaching program. Ryan is working with senior staff to realign our Mentorship Program
for our Pre CIT’s, our CIT’s and our Mentor coaches. This is being done to meet the new regulations from
GBC, but also to ensure that the Phoenix expectations and standards are laid out to achieve the desired
outcome. One of the barriers to the program is the availability and regularity of courses necessary for the
coaches to achieve their qualifications.
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Vancouver Phoenix Gymnastics Annual Report 2014
Special Needs: Erin Powers left for maternity leave in March and Leigh Dawson has been doing an excellent
job leading the Special Needs / Private Lesson Program. The program continues to be in demand with 36
children with a variety of special needs participating in private lessons or integrated into classes with 1:1
support, and 10 private lessons for non special needs. Leigh receives daily inquiries for these lessons
however we are unable to grow this program further due to lack of space in the gym and once again, coach
availability.
Interclub: With the departure of Mary Morice to Nanaimo, Kira Hallwood has taken over the Interclub Lead
Coach role. During the 2013-14 season, IC groups participated at several area meets (Surrey, Delta etc) and
a meet in Duncan, BC. They also performed at BC Gymnaestrada in Vancouver, the Phoenix Year End show,
and at Luau Cup. Pre-IC groups all participated in 3 in house meets, Gymnaestrada, and the Phoenix Year
End show. All of these groups are training on Wednesdays and Sundays to maximize available gym time.
Sundays in the gym have been valuable to the program as we have the opportunity to utilize equipment
that is unavailable on Wednesdays.
The Interclub numbers are illustrated below:
2012-2013 season
Boys Pre-Interclub
Boys Interclub
Girls Pre-IC A
Girls Pre-IC B
Girls IC 5
Girls IC 6
Interclub total
Excelclub
Overall TOTAL
2013/2014 Regional
Boys Pre-IC
Boys IC
Girls Pre-IC A
Girls Pre-IC B
Girls Pre- IC C (New group)
Girls IC A
Girls IC B
Interclub Total
Excelclub A= W11 *
Excelclub B= W10 *
6
8
8
8
8
8
46
9
55
6
9
7
7
8
8
8
53
9
3+
* Switched over to Women's comp
For growth and retention in our Recreational Program we need to
address the issues of space shortage at premium times (after 3:30pm)
and finding and retaining coaching staff. We are continually striving to
achieve excellence and provide the best possible classes and programs for
our members.
Respectfully Submitted,
Maree Hall, Manager of Recreational Programs
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Vancouver Phoenix Gymnastics Annual Report 2014
CLUB EVENTS REPORT
November 17th 2013: Gymstart Competition
•
Hosted an in-house predevelopment competition for Phoenix athletes only
•
33 athletes attended
•
Athletes competed the Gymstart Physical Abilities program
•
Phoenix coaches assessed and scored the competition while volunteers and athletes took on the
roles of runners, timers and other support positions.
•
Event assessed Gymstart levels 1 and 2 only
•
This was a spectator event so families and friends watched from the mezzanine and designated
viewing areas.
•
Athletes were given gift bags and certificates after the event
February 10th -16th 2014: I Love Gymnastics Week
•
Created an in-house event intended to unite all Phoenix athletes and families through a shared love
of gymnastics
•
Turned the community room into an event space which included a number of gymnasticspromoting activities such as:
- Phoenix Mural: a large canvas with a paint station where athletes could make a hand print on
the canvas via a handstand, donkey kick etc and then sign their name
- Photo booth A photo booth was set up with phoenix backdrops and mats so athletes could take
photos of themselves doing gymnastics and have the photo’s printed off and out up on a
colleague at the gym
- Craft Tables: Craft tables were set up for kids to enter into the “ I love Gymnastics” coloring
contest put on by GBC
- Gymnastics Hearts: Athletes filled out paper hearts stating why they love gymnastics.
- Bake Sale: Volunteers supplied baked goods in the shape of hearts etc. for athletes hanging out
in the event space
May 2nd, 2014: Gymstart Competition at Luau Cup
•
Hosted a predevelopment competition for Phoenix and Omega athletes only as part of the Luau Cup
competition
•
33 athletes attended
•
Athletes competed the Gymstart Skills program
•
Phoenix coaches assessed and scored the competition while volunteers and athletes took on the
roles of runners, timers and other support positions.
•
Event assessed Gymstart levels 1 and 2 only
•
This was a spectator event so families and friends watched from the mezzanine and designated
viewing areas.
•
Athletes were given gift bags and certificates after the event
June 21st 2014 : Year End Show
•
Hosted 4, 1 hour performances showcasing the work of a total of 800 athletes
•
Hosted close to 1300 phoenix members and families
•
Performances were designed to “show off” the skills that our athlete’s developed throughout the
2013-2014 season.
•
Shows displayed athletes from every Phoenix program excluding pre-school and some special needs
classes.
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Vancouver Phoenix Gymnastics Annual Report 2014

•
Dances integrated children with special needs as much as possible.
Event was hosted at the Millennium Gym with bleacher seating on the rec floor, conditioning space
and in the mezzanine viewing area.
June 21st 2014: Flips for Funds, Bursary Fundraiser
•
Coaching fundraiser designed to raise money for Phoenix’s athlete bursary program.
•
Fundraising target was $1,200. This amount chosen based on the expected need of an Athlete’s
training fee’s for 1 year in a competitive program.
•
Coaches raised a total of $2,845 for the program, therefore exceeding their fundraising goal by
$1,645.
•
Fundraiser consisted of athlete performing a series of flips dictated by the amount of money they
raised. $1 equaled 1 flip.
•
90% of phoenix coaches participated in this event
Through debriefing and evaluating the previous events, we are ensuring ongoing development and delivery
of quality events for our membership. We would like to thank all of our event volunteers and staff for their
contribution to our success.
Respectfully submitted,
Lindsey Kerdman, Events Coordinator
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Vancouver Phoenix Gymnastics Annual Report 2014
ELECTION OF THE 2014 – 2015 BOARD OF DIRECTORS
The Vancouver Phoenix Gymnastics Bylaws state that Directors are elected to serve two-year terms. There
are a maximum of twelve positions with half of the positions having their term ending each year. The intent
of this structure is to have continuity in the Board from one year to the next by ensuring that each board
will always have experienced Members.
This year two Directors will be serving their second year of their two-year term and are three nominees for
two-year term positions.
Directors serving their second of a two-year term:
Danny Fedder
Colin Morrison
Nominees for two-year term positions are:
James Fairbanks
Sharon Farquharson
Guy Moody
BIOGRAPHIES
Directors serving their second of a two-year term:
Danny Fedder
Danny’s son, Evan participate in the MAG program. Danny has a long history of being involved with
gymnastics. He was a competitive athlete at the national level in Ontario in the 1980 and has also done his
share of coaching.
Danny is a dentist and has had a practice in Kitsilano since 1991. His past experience as a gymnast and coach
and his present experience as a business owner has contributed positively to the board and the club.
Colin Morrison
Colin grew up as a competitive swimmer and competed at the national level. He set a few Provincial
swimming records back in his birth-Province of Ontario as a teenager and really values the life-long benefits
of competitive sport. He spent one year doing competitive gymnastics until it ‘got in the way’ of swimming.
But Colin can attest to the fact that gymnastics is way more fun than swimming.
Colin’s three children have all participated in Phoenix. He has been on the board at Phoenix since 2009.
Although his children have moved on to other activities, his commitment to the club has inspired him to run
for another two year term.
Colin has a B.Sc. and an MBA. He has worked in the Oil & Gas, Chemicals and Pulp & Paper industries in
both Calgary and Vancouver with Roles in Finance, Sales, and Procurement. He is currently running his own
business as an independent consultant for the Oil & Gas Industry specifically working on Data Management
and eCommerce initiatives.
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Vancouver Phoenix Gymnastics Annual Report 2014
Nominees for two-year term positions are:
James Fairbanks M.Sc., M.Ed.
James is the proud father of three girls and all of them have enjoyed participating at Phoenix gymnastics.
His oldest daughter is now a coach in training. James has been a Team Parent, participated in the adult
gymnastics program for a few courses as well as completed the Level 1 Technical Gymnastics Certification
and has served on the Phoenix board since 2009.
James studied for Masters Degrees in International Relations (Paris) and Economics (London) in his early
twenties. He then decided to travel the world for over seven years where he lived in a variety of
communities, studied languages, yoga, and meditation and as well he was, for a time, a Buddhist monk.
During the nineties he was the director of the largest yoga/ meditation studio in Vancouver employing over
ten teachers. He continues to be a senior yoga teacher and facilitates retreats. He decided to pursue a
Master’s Degree in counseling psychology (UBC) and is currently the Clinical Manager at a large residential
treatment facility plus has a private practice as a counselor/ psychotherapist.
James hopes to continue his work on the board and support gymnasts and coaches to enjoy achieving
excellence at whatever level they participate. He also hopes to help Phoenix excel at supporting parents in a
transparent and informed manner so that we develop a dedicated and involved community.
Sharon Farquharson
Sharon was appointed to the Phoenix board this past year to replace a departing board member.She
formerly served two terms on the South Delta Minor Hockey Association Board of Directors as its
Tyke/Novice Hockey Vice President and General Manager. She served one term as a Director at Large on the
Delta Gymnastics Board and volunteered her time for many years as MAG Team Manager with Gymnastics
BC, for both Western Canadian and Canadian National Championships.
Sharon says that her volunteer positions, her prior profession as a police officer and her current experience
as a paralegal have given her great respect for a person’s right to confidentiality and fair treatment. She
values the great relationships she has made with her peers and managers throughout her professional
career.
She enjoys working both independently and as part of a team and is always available to help with those
tasks which may take her outside her primary role. Her attention to detail and sense of responsibility help
her see a task through to completion on time.
In her spare time, Sharon enjoys spending time with her family, watching her children participate in their
various sporting activities and volunteering with charitable organizations such as United Way, BC Cancer
Agency & Gymnastics BC.
Guy Moody
Guy has one daughter in the competitive program, Jessie. Gymnastics has been the centre of Jessie's life for
many years, and she remains a keen and committed gymnast. She has found an inspirational environment
at Phoenix, and her passion was the spur for Guy to become more involved in the club.
Throughout his life Guy has been an active athlete, focusing on soccer, martial arts and skiing. He comes
from an active family and the culture of enjoying athletics was instilled at an early age. This culture
continues with his other two daughters’ passion for soccer and with Jessie's passion for gymnastics.
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Vancouver Phoenix Gymnastics Annual Report 2014
Professionally, Guy is a management consultant. In his 25 year career he has held a number of positions in
production and information systems roles. He has also consulted on operational efficiencies for businesses
in a variety of markets and has been responsible for enabling business growth through organizational and
technological improvements. As a senior manager of a printing, marketing and publishing group of
companies Guy contributed to the formation of the Purpose, Values and Vision of the group. An operational
jack-of-all-trades, he created organizational structures, processes, policies and software. Every creation was
made with the common purpose of improving how people collaborate to accomplish goals and attain their
vision.
With respect to Phoenix, Guy's intention is to use the skills gleaned from his professional roles in whatever
manner is appropriate to assist in the success of the club. Guy has served on the Phoenix Board of Directors
since 2008, serving several years as President of the Board.
November 2013 Annual General Meeting
26