H
Human Serrvices Department Job Desscription
11601 Avenuee D, Snohom
mish, WA 982
290‐1799 360‐563‐7233
3 Fax 360‐5
563‐7367 Job Title:: Accountant, General Fun
nd
Employm
ment Group: Classified
C
Departmeent: Business Services
Superviso
or Job Title: Accounting
A
an
nd Budget Man
nager
Next High
her Superviso
or Job Title: Executive
E
Dirrector of Businness Services aand Operationns
General Description:
D
Under
U
the supervision of the Manager, iss responsible ffor performingg technical duuties in
the daily operations
o
of the
t Accountin
ng Office. This position maay include, buut not be limiteed to, the folloowing
performan
nce responsibillities, qualifications, knowleedge, skills annd abilities.
ance Responsiibilities/Essen
ntial Function
ns:
Performa
1. Prrepare information and prov
vide analysis for
f the annual general fund bbudget processs; coordinate the
diistribution and
d analysis of budget
b
status reports to adm
ministration; ressearch future yyear grant trennds to
asssist budget manager
m
in gen
neral fund proccess to providee managers annd administrattors with data
neecessary to maaintain expend
ditures within established buudgets.
2. Prrovide fiscal expertise
e
to grant managers,, department m
managers and principals in ddeveloping annd
maintaining
m
ind
dividual budgeets; set up and
d maintain grannt and locationn budgets in D
District financiial
so
oftware; comp
plete budget ch
hanges as neceessary to ensuure compliancee with Federall and State Graant
ex
xpenditure guiidelines in ord
der to maximizze Federal andd State fundingg through the Office of
Su
uperintendent of Public Insttruction (OSPI).
3. Monitor
M
actual budget revenu
ues and expen
nditures; perforrm monthly annd year-end cllosing of fundd
financial data; balance
b
generaal ledger to Co
ounty and other external aggencies; resolvve and correct
p
month
hly financial data/reports
d
annd provide infoormation for m
making decisioons to
diiscrepancies; prepare
maintain
m
sound
d financial stan
nding and rem
main within buddget parameteers.
4. Maintain
M
generral fund chart of
o accounts; prepare journall entries to maaintain the acccuracy of finanncial
reeporting; prepaare district ann
nual reports, in
ncluding yearr-end financiall reports and thhe Schedule oof
Expenditures of Federal Awaards in order to
o maintain acccurate accountting of State aand Federal Fuund
xpenditures ass required by law
l and to assu
ure passage off OSPI audits..
ex
5. Develop
D
and fo
ormat reports and
a spreadsheeets for Adminnistration workking closely too finalize varioous
reeports and Exccel spreadsheeets to provide managers
m
andd administratorrs with data neecessary to
maintain
m
expen
nditures within
n established budgets.
b
6. Prrepare and maaintain cash flo
ow reports; ov
versee the inveestment of all funds on depoosit with the
Sn
nohomish Cou
unty Treasurerr; prepare and
d submit docum
ments for Statee and Federal Grant
reeimbursementss; coordinate Federal,
F
State and local fundding sources; track grant buudgets to actuaal
ex
xpenditures an
nd local match
h requirementss to optimize ccash flow and maximize invvestment revennue.
7. Estimate and prroject District grant revenuees and expendditures; processs budget revissions; verify, aaudit
nd document district
d
compliiance with Fed
deral time andd effort requireements to minnimize audit rissk.
an
8. Monitor
M
local, State
S
and Fedeeral Grant purrchase orders aand invoices; m
maintain spreaadsheets to moonitor
acccuracy; ensurre that fiscal grant
g
requirem
ments are follow
wed; work witth grantors to resolve
diiscrepancies and
a communicate needed fin
nancial data annd deadlines; pprovide fiscal coordination of
su
ub-recipients when
w
District is lead agency
y in a grant co nsortium to ennsure compliaance with Statee and
Feederal Award regulations.
9. Ensure that bud
dget and accou
unting practicees comply witth applicable sschool district policies and S
State
nd Federal rules and regulattions; plan and
d perform inteernal audits, annalyze results and make
an
reecommendatio
ons to adminisstrators to ensu
ure internal coontrol and finaancial compliaance and minim
mize
au
udit risk; respo
ond to State Auditor’s
A
questtions in relatioon to revenuess and expendittures, includinng
Accountan
nt, General Fund
F
P
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10.
11.
12.
13.
14.
grant claims; make improvement recommendations to supervisor, department managers and principals
based on audit findings in order to meet State and Federal Accounting requirements.
Assist Accounting and Budget Manager with planning and decision-making related to changes in
accounting practices and software; coordinate training for fiscal software applications; review
procedures to facilitate accurate District accounting practices and provide system efficiencies.
Participate in departmental project and staff meetings as required; assist Accounting and Budget
Manager with special projects as requested, facilitate staff communication and be a resource to
accounting department staff regarding general fund planning and procedures to foster open
communication and ensure consistency in budgetary practices.
Maintain current and archived accounting files for retention in accordance with State guidelines;
respond to records requests from individuals and/or agencies and prepare annual reports as requested
in order to adhere to State and Federal regulations.
Train and respond to District staff regarding accounting procedures; communicate effectively with
District staff, students, parents, as well as vendors and other external customers in order to provide
communications that are clear, concise and reflect well on the Accounting Department.
Perform other duties as assigned.
Qualifications:
Education and Experience
BA degree in accounting, business administration or related field is required
Three (3) years of accounting and/or budgeting experience in a large or complex
organization, preferably within a school district
Equivalent experience may substitute for up to two (2) years of the education requirement
Blood Bourne Pathogen Training
Knowledge, Skills, and Abilities
 Maintain confidentiality regarding student, school, District and/or staff issues, conversations with
building administrator and correspondence.
 Knowledge of general accounting practices, budgeting practices and procedures, including filing,
recordkeeping, accounting, statistics and application of safety procedures related to performance
responsibilities
 Knowledge of computer operation and ability to learn specific software programs, generating
reports through a variety of applications and utilization of data tracking tools
 Knowledge of school finance, accounting and budgeting processes and cost projections; detecting
calculation errors and verifying financial data
 Skill in effective oral and written communications
 Ability to perform operations with a high degree of accuracy and attention to detail
 Ability to learn and interpret laws and regulations governing Washington State school finance
 Ability to analyze and synthesize data and organize and prioritize work
 Ability to interpret technical data for non-technical staff
 Ability to establish and maintain effective working relationships with a variety of staff and
community patrons
 Ability to exercise sensitivity in dealing with individuals of diverse socio-economic
backgrounds, cognitive and physical abilities as well as with individuals of diverse cultural
and ethnic backgrounds
 Ability to work well under pressure and meet tight timelines with a high degree of accuracy
 Ability to provide backup within office personnel positions as needed
The statements above are intended to describe the general nature of work being performed by people assigned
to this job. They are not intended to be an exhaustive list of all responsibilities and qualifications of personnel
so classified.
SSD Approval: 2/6/05
Rev: 8/12/10
Accountant, General Fund
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