www.esagcongress.com
[email protected]
www.esag.org
/Esag.org
May 10-12 • 2017
Madrid • Spain
INDEX



BOOTH OPTIONS
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SHELL SCHEME BOOTH
-
STAND DESIGN SERVICE
SERVICES
-
ELECTRICITY
-
AUDIOVISUALS
-
FURNISHING
-
GRAPHICS
-
OTHER SERVICES
CONDITIONS & GUIDELINES
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ORDERING FORM
-
SET UP CONDITIONS
SHELL SCHEME
Mestalla is the exclusive provider of shell scheme booths. There are two Shell
Scheme booth options.
1. Standard basic model. 3X2 Sqm.
Price: 603,50€
Standard Basic Package Model 3X2 m :
Floor
-
Exhibition carpet grey (Change colour available on request. Price:3,70€/Sqm)
-
Covered by a protectionfilm
Structure
- Aluminium Structure 2,5m height
- 8 mm boards in white
- 0,42 cm straight façade
Graphics
-
Company name in FOAM10mm
Furniture
-
2 white chairs, 1 white table (Ø 80cm),
Electricity
-
The lighting will be 50 w / sqm, with lamps of 100w/each
-
Cabling for switchboard from the venue main sockets.
-
The electrical system according IP-55,comprising:
1. Control circuit // 2. Protection circuit (30 mA). // 3. Socket500w.
2. Improved Shell Scheme 3X2 Sqm.
Price: 1.192, 00€
* This booth could be only placed either on the centre aisle of the Salon Castilla or
in the lobby.
The Improved Shell Scheme Basic package includes:
Floor
-
Exhibition carpetgrey.
-
(Change colour available on request. Price:3,70€/Sqm)
-
Covered by a protection film
Structure
-
Aluminium Structure Burkhardt Leitner model, (see picture.)
Graphics (Final artworks must be submitted by exhibitors with specific measures).
-
Company name in Foam 10 mm 1.20 X 0.6m
-
Printed Vinyl Logo for Counter 50 cm width.
-
Foam 10 mm for back wall 1.80X 2.40 m & 1.20 X 2.40m
Electricity
-
Cabling for switchboard from the venue main sockets.
-
LED lighting in Stainless steel lamp
-
Fuse board 3 Kw + plug socket500W
-
The electrical system according IP-55,comprising:
2. Control circuit // 2. Protection circuit (30 mA)
Furniture
1 white-lacquered counter, 3 stools, 1 white table (110cm height)
STAND DESIGN SERVICE
Would you like to make an impact with your presence in the 2nd edition of ESAG
World Congress? We are specialist in Stand design and construction.
What we offer:
-Unique design that won´t let the attendees indifferent.
-Our knowledge and experience to assist you with your stand design in order to fulfil
all your expectations.
- Turnkey project: Our service includes design, construction and dismantling of the
stand.
-Competitive budget: Send us your briefing and we will come to you with the best
solution for your stand and a competitive budget.
EARLY BIRDS RATE:
Special discount for
inqueries before:
March 31st/2017.
*Note: Early birds rate only apply for Design Booths.
SERVICES: ELECTRICITY
ELECTRICAL REGULATION
- Mestalla is the exclusive provider of electrical connection (power supply). See
Exhibitor Ordering Conditions & Guidelines4.
- It is mandatory for all the exhibitors having a booth on the congress to hire the
power connection with Mestalla. Mestalla will be the only authorized company to
provide wiring for switchboard from the venuemain sockets.
- The electrical connection for Shell Scheme booth is included in the basic package.
- The Standard outlet location is in the back of the booth. If a non – standard location
is required please send us the accurate draw.
CABLING FOR POWER SUPPLY UP TO 3 KW: 250,00€
CABLING FOR POWER SUPPLY UP TO 5KW: 350,00€
CABLING FOR POWER SUPPLY +10 KW: 560,00€
ELECTRICITY: PRODUCTS
FUSE BOARD UP TO 5 KW: 130,00€
FUSE BOARD UP TO 9 KW: 200,00 €
FUSE BOARD UP TO 18 KW: 260,00€
FUSE BOARD INMUNIZED UP TO 35KW: 550,00€
PLUG SOCKET 500W: 50,00 €
PLUG SOCKET 1000W: 95,00€
DOUBLE PLUG SOCKET 500W: 75,00€
DOUBLE PLUG SOCKET 1000W: 130€
OUTLET POWER STRIP: 65€
SERVICES: AUDIOVISUALS
*Prices apply for 3 days rental of equipment.
LED TV SAMSUNG 32”: 276,00€
LED TV SAMSUNG 40”: 336,00€
LED TV SAMSUNG 55”: 480,00€
LED TV SAMSUNG 60”: 876,00€
* note that if you have a shell scheme, you will need to order a floor stand as
well, as the screens cannot be hanged on the walls.
MONITOR SUPPORT UNICOL: 30,00€
LAPTOP INTEL CORE: 172,80€
MAC BOOK PRO: 243,00€
IPAD 16 GB: 109,20€
SERVICES: FURNISHING
ALBAREDO 110
TOWER 60
TOWER EIFFEL
TOWER OSKAR
Height:110-111 cm
Diameter:60-80 cm
Width:60 cm
Depth:80 cm
Height: 70cm
Width:46,5 cm
Depth:50,1cm
Width: 61 cm
PVP: 57,60€
PVP: 53,40€
PVP: 72€
QUID
HAL
BERN
Available in White,
Black, Red and
Blue.
Width: 37 cm
Width: 100 cm
Depth: 37 cm
Depth: 50 cm
Seat Height: 8082cm
Seat Height: 66-89
cm
Height: 85 cm
Lockable
PVP: 79€
PVP: 61,80€
PVP: 118,20€
Depth: 60 cm
PVP: 54€
ARALE
Height:65 cm
Swivel
PVP: 119,45€
SERVICES: FURNISHING
ALCALA
LEON
GOYA
BROADWAY
Width: 36 cm
Width: 30 cm
Width: 27 cm
Width: 30 cm
Depth: 40 cm
Depth: 42 cm
Depth: 31 cm
Diameter: 29 cm
Height: 178 cm
Height: 156 cm
Height: 120 cm
PVP: 9 €
PVP: 36,60 €
PVP: 165,60 €
PVP: 77,50€
SERVICES: GRAPHICS
Digital Photographic Output
(All jobs should be transfer by Dropbox, We transfer, etc. We will send confirmation
of successful download).
We prefer to receive PDF files at 100 % size/dpi as they contain all the necessary
sources and images, but we also accept graphics with the following specifications:
-
Include all screen and printer fonts used in your document and in
your importedgraphics.
-
Send only backup copies of files. Folders should contain only the
files we need.
-
Set up your document edges be your crop. Do not make
your own crop marks.
-
Set up your document in proportion to your final outputsize.
Color & Resolution modes: DPI@ full size:125-300 (125dpi for files longer than 250 X
250 cm)Accepted Applications: PHOTOSHOP CC & ILUSTRATOR CC& IN DESIGN CC
All prices are per square meter (m2) and include assembling.
PRINTED FOAM
PRINTED VINYL
ROLL UP
PVP: 76,8€ / Price
per Sqm.
PVP: 65,50€ /
Price per Sqm.
PVP: 137,00€ /
Price per unit.
OTHER SERVICES:
EXHIBITION
CARPET
PVP: 3,70€/Sqm
STAND HOSTESS +
ENGLISH
LANGUAGE
WORKERS
PVP: Based on
requirements
PVP: Based on
requirements
FICUS
BENJAMINA
KENTYA
PROFESSIONAL
PHOTOGRAPHIC
REPORT
PVP: Based on
requirements
DESIGN
PLANT
CLEANING
SERVICE
Size: 150 cm
PVP: Based on
Requirements
Size: 200 cm
Size: 150cm
PVP: 144,50€
PVP: 81,25€
PVP: 145,50€
CONDITIONS & GUIDELINES
*Mestalla has been selected the official stand builder of the 2nd European Society
of Aesthetic Gynecology World Congress and the exclusive provider of shell
scheme booths and power connection as well.
Exhibitor Ordering Conditions & Guidelines
1. All services are provided as rental. The exhibitor will be responsible of any
damage caused to rented items. All item/services prices apply for the
congress: 3 days.
2. At the end of the event, all rented items will be removed from the stand
space. MESTALLA is not responsible for items left behind by the exhibiting
company.
3. Due to stock fluctuations Mestalla reserves the right to substitute any rental
item or service with a similar product.
4. Ordering information: All Ordering forms must be submitted by e-mail:
[email protected]. For assistance, email:
[email protected] or call Mestalla team: +34674206923.
5. Payment conditions &options:
-
Full payment is required before services are provided. Orders
without full payment will not be processed and service will be
withheld. Payment methods: Credit card/wire transfer.
-
Credit card payment: If paying with a credit card, exhibitors
must complete and submit Mestalla Payment form with their
order.
-
Wire Transfer payment: Please include your company name. /
booth number.
IBAN: ES42-0075-0075-7906-0151-0572
BIC:POPUESMM
MESTALLA INTERIORISMO S.L.
FELIPE IV STREET Nº 8. 28014 MADRID
VAT Nº:ESB-83233098
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Billing of VAT: As of January 1, 2012, companies not established in
European Union Territory are exempt from VAT. As a result, these
companies will be invoice with 0% VAT. In the event that the
Company is within the EU would not apply the VAT, but only if it
is discharged in the Register of Intra - Community Operators. For
companies or professionals based in Spain are subject to the
VAT 21%Any modification to the VAT Act can result in a change
in the application of thistax.
-
Cancellations: The refund of services or rentals will not be
granted after May 10th, 2017.
-
Third party billings: exhibitors may request for a third party to be
invoiced for services provided by Mestalla. In doing so the
exhibitor understands and agrees said exhibitor is ultimately
financially responsible for all Mestalla provided services. If an
exhibitor´s third party has any outstanding balance at the end
of the show, all charges will revert to the exhibitor.
6. Every materials used for Shell Scheme Stands are Reusable, Mestalla will be
responsible of the Dismantling & Recycling of thematerials.
7. For Exhibitors building up their own booths: Exhibitors (Sponsors/Constructors)
will be responsible of the dismantling & recycling of the materialsused.
ORDERING FORM:
Complete and send this form to:
[email protected]
NEED ASSISTANCE?
PHONE: + 34 674 20 69 23 //
1.
E-MAIL: [email protected]
INFORMATION:
EXHIBITING COMPANY……………………………………………………………………......
BOOTH Nº ……………......................................... DIMENSIONS (m X m)….…………….
ORDER CONTACT NAME & E-MAIL & PHONE NUMBER:
………………………………………………………………………………………………………
………………………………………………………………………………………………………
QUANTITY
ITEM DESCRIPTION
SHELL SCHEME STANDARD BASIC MODEL 3X2 M
SHELL SCHEME IMPROVED 3X2 M
COST
603,50 €
1.192,00 €
CABLING FOR POWER SUPPLY UP TO 3 KW
250,00 €
CABLING FOR POWER SUPPLY UP TO 5 KW
350,00 €
CABLING FOR POWER SUPPLY + 10 KW
560,00 €
FUSE BOARD UP TO 5 KW
130,00 €
FUSE BOARD UP TO 9 KW
200,00 €
FUSE BOARD UP TO 18 KW
260,00 €
IMMUNIZED FUSE BOARD UP TO 35KW
550,00 €
PLUG SOCKET 500W
50,00 €
PLUG SOCKET 1000W
95,00 €
DOUBLE PLUG SOCKET 500W
75,00 €
DOUBLE PLUG SOCKET 1000W
130,00 €
OUTLET POWER STRIP
65,00€
SUBTOTAL
LED TV SAMSUNG 32"
LED TV SAMSUNG 40"
LED TV SAMSUNG 55"
LED TV SAMSUNG 60"
Monitor support UNICOL (Available only for
our rental screen)
Laptop INTEL CORE
Laptop MAC BOOK PRO
IPAD 16 GB
276,00 €
336,00 €
480,00 €
876,00 €
ALBAREDO 110
TOWER 60
TOWER EIFFEL
TOWER OSCAR
QUID
HAL
BERN
ARALE
ALCALA
LEON
GOYA
BROADWAY
57,60 €
72,00 €
53,40 €
54,00 €
79,00 €
61,80 €
118,20 €
119,45 €
36,60 €
165,60 €
77,50 €
9,00 €
Printed FOAM 10 mm (Price per Sqm)
Printed VINYL (Price per Sqm)
ROLL UP
76,80 €
65,50 €
137,00 €
Exhibition CARPET (Price per Sqm)
Stand HOSTESS + English Language
WORKERS
CLEANING SERVICE
Professional PHOTOGRAPHIC REPORT
Plants: FICUS BENJAMINA
Plants: KENTYA
Plants: DESIGN PLANT
30,00 €
172,80 €
243,00 €
109,20 €
3,70 €
Based on
Requirements
Based on
Requirements
Based on
Requirements
Based on
Requirements
81,25 €
144,50 €
145,50 €
TOTAL:
SPECIAL SET UP CONDITIONS:
1. Access to the meeting rooms will be provided through the doors indicated
by the Hotel.
2. For Exhibitors building up their own stand, it is mandatory to cover the hotel
flooring with fireproof carpeting or boards and plastic to avoid damaging
the existing marble and carpets, before to start setting any booth or
decorative structure.
3. It is not permitted to nail or stick any material to walls, doors, curtains,
furniture, ceilings, nor to any of the Hotel’s decorative elements or
installations in general.
4. All technical support (spotlights, screens, speakers…) will be held in place in
a way which ensures that they do not have to be directly secured to the
ceiling or the walls of the meeting rooms.
5. By law, emergency exits, fire prevention elements, as well as all security
systems and closed circuit TVs are to be visible and accessible at all times.
For the correct HVAC of any function room, it is prohibited to obstruct or
cover the air vents. Should these norms not be carried out, the hotel reserves
the right to not authorize the set-up of the stand or decorative
element/structure scheduled, and should the set-up be already mounted its
dismantling will be demanded.
6. For Exhibitors building up their own booths, it is mandatory to send a floor
plan of the distribution of stands or decorative elements/structures, one
month prior to the event, to : [email protected]; so that it may
be approved by the technical expert.
7. Employees of the different companies that set up the exhibition must be
identified properly and access the Hotel by way of the security checkpoint.
The hotel must have proof of their TC-2 payment and of their registration in
the Social Security system. All of the workers must be informed of the norms
on prevention and workplace hazards. All this documents must be sent to:
[email protected] one month prior to theevent.
8. The client must have the civil and general legal responsibility policy which
covers any damages caused by the client’s staff either to the Hotel’s
installations, clients or staff. In all cases the collaborating companies will
assume the same responsibility for their staffmembers.
9. It is absolutely forbidden to smoke, eat or drink in the meeting room during
the set-up and dismantling of the set-up after the event. The hotel will
indicate areas where this is permitted.
10. Exhibitors building up their own stand are responsible of the cleaning and
maintenance of their stand as well as the furniture, personal items and other
accessories associated with stands in the exhibition areas and meeting
rooms.
11. Stands will be dismantled on the same day that the event ends.
12. Neither smoke machines, helium tanks nor any other element that is
potentially harmful to hotel facilities will be permitted on the premises.
13. For stand set-ups that imply a large amount of material to be thrown away,
the customer must request that the hotel contract a container for dumping
all of the material from the event.
DELIVERY OF MATERIALS AND RECEPTION OF THE GOODS

The hotel must be notified in advance of any delivery that is greater than the
hotel’s storage capacity so that it can define an alternative location. This service
may create a cost for the customer.

If due to capacity the Hotel accepts any material prior to the event, the
relocation expenses of the materials from its place of storage to the contracted
function space is responsibility of the client. This means that the client assumes
total responsibility for the content of theboxes.

The times reserved for loading and unloading are from 8.00 to 18.00Hrs from
Monday to Friday. Other days and times on request.

The hotel does not have personnel for loading and unloading trucks. The customer
is responsible for transporting the material to the designated area. The Hotel may
recommend suppliers that can do this.

Once the event is over, the Organizing Secretariat and the hotel reserve the
right to accept or reject material to be left in hotel storage areas (depending on
the volume of the materials) for a maximum of 2 days. After this period, the
Organizing Secretariat and the hotel does not accept responsibility for their
storage.
 The following information is vital to ensure safe storage and correct distribution:
Name of group and final recipient (client)
Number and name of the stand (if relevant)
Date of the event.
Name of the meeting room (differentiate the packages with gifts or documentation to
be delivered to guest rooms from the material for the meeting rooms, exhibitions, etc.)

The Organizing Secretariat and the Hotel do not assume any responsibility for any
damage to or loss of any goods or articles brought in to the hotel but not stored in
the room’s safe deposit box or at the hotel’s left-luggage area. On request from
the customer, the Hotel may also assist in contracting security services. Such
services will be charged to the customer.
DELIVERY OF MATERIAL BY MEANS OF CUSTOMS AND THE ASSUMPTION OF RESPOSIBILITIES
CLAUSE

The Organizing Secretariat and the Hotel do not assume responsibility for the
content of the packages sent by clients or organizers to the hotel. The packages
must properly indicate the name of the person, assigned by the organizers, who
will withdraw thepackages.

The Organizing Secretariat and the Hotel do not assume responsibility for the
goods deposited in Customs and made out to the Hotel.

The client must commit to carry out or have carried out all Customsregulations.
IN ACCORDANCE WITH ALL ARTICLES LISTED IN SPECIAL SET UP CONDITIONS:
I HAVE READ AND ACCEPT ALL THE ARTICLES LISTED ABOVE IN THE DOCUMENT
SPECIAL SET UP CONDITIONS.
FULL NAME ………………………………………………………………………………………
ID DOCUMENT……………………………………………………………………………………
CONTACT PHONE NUMBER……………………………………………………………………
DATE: ………………………………………………………………………………………………
SIGNATURE: ……………………………………………………………………………………....
For Exhibitors building up their own booths, it is mandatory to sign this agreement and send it,
one month prior to the event, to : [email protected]