Saint Paul Conservatory for Performing Artists
Board of Directors Regular Business Meeting Minutes
May 18, 2015
Members Present:
Gilliam, Robins, Rodieck, Bergeron, Bailer, McQuillan
Ex-Officio Members Present:
Jacobs, Bronson, Goranson
I.
Call to Order
The meeting was called to order by Ken Gilliam, President. A quorum was present.
II.
Approval of Agenda
M/S Rodieck/McQuillan approval of the agenda. Motion passed unanimously.
III.
Open Forum
There were no participants in the open forum.
IV.
Approval of March 16, 2015 Regular Business and April 13, 2015 Special Meeting Minutes
M/S Rodieck/Bergeron approval of the minutes of the March 16, 2015 regular business and April 13, 2015 special
meetings. Motion passed unanimously.
V.
Consent Agenda
M/S Robins/Bailer approval of the consent agenda. Motion passed unanimously.
The consent agenda includes the list of bills for March and April 2015, as well as the following employment
contracts for FY 16.
Administrative Support
Alison Green
1.0 FTE (184 Days)
Post-Secondary Advising
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE (10 Month)
1.0 FTE
1.0 FTE
Special Education
Social Studies
Science
English
Science
Spanish
English
English
Science
Special Education
Paraprofessional
Science
English
Academics
Karen Albrecht
RJ Bailer
Stephen Dymond
Eric Lassila
Zachary Flessert
Noemi Garcia
Carrie Jarvis
Emily Johnson
David Jovanovic
Caitlyn Kissner
Matt Logan
Rachel Miller
William Miller
Aaron Nickel
Josh Rains
Tara Schifsky
Morgan Steele
William Thorson
Kjersti Vevle
Kristin Westby
Jillian Wirth
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
1.0 FTE
Mathematics
English
Social Studies
French
Mathematics
Social Studies
Spanish
Special Education
Gabriel Anderson
Genevieve Bennett
Maggie Bergeron
Joseph Clark
Angharad Davies
Nick Gaudette
Jill Lile
Susan Messerole
Ilah Raleigh
Sara Schwabe
Michael Vasich
.80 FTE
.84 FTE
.08 FTE
.85 FTE
.80 FTE
.85 FTE
.40 FTE
.80 FTE
1.0 FTE
.80 FTE
1.0 FTE
Dance
Theatre
Dance
Musical Theatre
Dance
Instrumental Music
Dance
Theatre
Vocal Arts
Theatre
Instrumental Music
Arts
VI.
A.
Reports
Enrollment Report
Callie Jacobs presented the Enrollment Report for the 2014-2015 and 2015-2016 school years. Enrollment trends
appear fairly similar, to date, between the two school years.
B.
Report from the Executive & Finance Committees
Proposed FY 16 Revenue & Expenditure Budget – First Reading
Ken Gilliam provided a report regarding recent meetings of the Executive & Finance Committees. The
presentation included a summary of the process for the Superintendent’s/Director of School’s Evaluation, Board
solicitation (in person with Executive Committee members) of staff feedback regarding the 2014-2015 school year,
the dissemination of a staff survey by the Board, and the status of any currently open positions for the 2015-2016
school year.
In addition, the Proposed FY 16 Revenue & Expenditure Budget was presented as a component of the 2015 Apr
SPCPA Financial Statement for a first reading. The Proposed FY 16 Revenue & Expenditure Budget will then be
presented for adoption at the June meeting.
C.
Personnel Committee Report
RJ Bailer provided a report regarding recent meetings of the Personnel Committee. The Personnel Committee will
begin work in the fall to establish a proposal template and process for teachers to request individualized
professional development funds. Additional work will also occur to address student dress code violations and the
challenges associated with consistent enforcement of the school’s dress code policy by staff.
D.
2015 Graduation Ceremony Information
Former St. Paul Mayor and integral member of SPCPA’s founding Board of Directors, Randy Kelly, and SPCPA’s
founding Artistic Director, Wendy Lehr, will be speaking at the graduation ceremony on June 1st in recognition of
the school’s 10th year of operation.
E.
2016 Graduation Ceremony Information
SPCPA’s annual graduation ceremony will be moved to the O’Shaughnessy at St. Catherine’s University starting
with the Class of 2016 in order to accommodate the increasing number of ticket requests, have additional and free
parking options available to guests, and experience a cost savings to be allocated to resource needs for students.
F.
First Reading: Policy: 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse
414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse was presented to the Board for a first
reading and recommended adoption, pending suggested revisions, and the next regular business meeting of the
Board in June.
G.
First Reading: Policy: 415 Mandated Reporting of Maltreatment of Vulnerable Adults
415 Mandated Reporting of Maltreatment of Vulnerable Adults was presented to the Board for a first reading and
recommended adoption, pending suggested revisions, and the next regular business meeting of the Board in June.
H.
First Reading: Policy: 506 Student Discipline
506 Student Discipline was presented to the Board for a first reading and recommended adoption, pending
suggested revisions, and the next regular business meeting of the Board in June.
I.
First Reading: Policy: 522 Student Sex Nondiscrimination
522 Student Sex Nondiscrimination was presented to the Board for a first reading and recommended adoption,
pending suggested revisions, and the next regular business meeting of the Board in June.
VII.
Action Items
A.
Financial Report
M/S Bergeron/McQuillan approval of the Financial Report for the school through April 30, 2015 as presented.
Motion passed unanimously.
The Working Budget for FY 15 shows a projected surplus of $57,712. Added to the beginning Fund Balance of
$1,846,650 this would provide for an ending Fund Balance of $1,904,362 or 30.5% of expenditures. The year to date
state revenue related to the 10% holdback is being estimated and recognized to reflect a more accurate and true
pictures of the school’s monthly finances. On an accrual basis, 82.92% of revenues have been received to date,
while 81.10% of expenditures have been made.
B.
World Language (Spanish) Student Travel Opportunity (Peru 2016)
M/S McQuillan/Rodieck approval of the world language (Spanish) student travel opportunity to Peru in 2016 with
administrative oversight and approval of next steps. Motion passed unanimously.
C.
MDE DIRS Authorization
M/S Robins/Rodieck approval of Susan Reiling, Executive Assistant to the Superintendent/Director of School, as
the Official with Authority for the Minnesota Department of Education’s External User Access Recertification
System, which provides additional information and control over external access to MDE’s secure systems. Motion
passed unanimously.
D.
Policy: 413 Harassment and Violence
M/S Robins/McQuillan approval of implementation of policy 413 Harassment and Violence following its first
reading at the March 16, 2015 regular business meeting of the Board. Please note no revisions were suggested.
Motion passed unanimously.
E.
Policy: 426 Nepotism in Employment
M/S Rodieck/Bergeron approval of implementation of policy 426 Nepotism in Employment following its first
reading at the March 16, 2015 regular business meeting of the Board. Please note no revisions were suggested.
Motion passed unanimously.
F.
Policy: 427 Special Education Staff Workload
M/S Rodieck/Bailer approval of implementation of policy 427 Special Education Staff Workload following its first
reading at the March 16, 2015 regular business meeting of the Board. Please note no revisions were suggested.
Motion passed unanimously.
G.
Policy: 514 Bullying Prohibition
M/S Rodieck/McQuillan approval of implementation of policy 514 Bullying Prohibition following its first reading
at the March 16, 2015 regular business meeting of the Board. Please note no revisions were suggested.
Motion passed unanimously.
H.
2015 Staff Survey
M/S Robins/Bergeron approval of dissemination of 2015 Staff Survey by Kelly Rodieck, Board and Personnel
Committee Member. Data collected will be summarized and presented by Kelly Rodieck at the next regular
Business meeting of the Board in June.
VIII.
Board Comments and Requests
Ken Gilliam, Board President and parent member, will end his tenure with the SPCPA Board of Director due to the
upcoming graduation of his child, a senior SPCPA student. The Board will formally recognize and celebrate Ken’s
service at the June meeting.
IX.
Adjournment
M/S McQuillan/Rodieck to adjourn the meeting. Motion passed unanimously.