Welcome to ESS
Employee Self Service
Website
Powerpoint for EMPLOYEES
Employee Self Service Website

Employee self-service (ESS) is a Web
based application available via the
Internet
◦ View gross to net pay detail
◦ View calendar year-to-date information and
print tax Form W-2 and W-2 Information
sheet
◦ View leave accrual and leave usage
◦ View/Update teacher licensure and training
◦ View/Update personnel information such as
address, phone number, e-mail address,
dependents and emergency contacts
Link to ESS
The Employee Self Service (ESS) web
application is included in the SMART
Systems Software package utilized by over
300 Minnesota School Districts.
ESS is maintained on a secure website.
A direct link to the ESS website will be available
through your district’s Intranet website.
MSBA Legislative Summary
2004 Legislation
CHAPTER 292 – Mandatory Direct
Deposit of Payroll
This Act was effective August 1, 2004.
 This Act provides that, notwithstanding
contrary provision of law, the governing body
of a municipality, including a school district,
may require direct deposit for all of its
employees who are being paid by its payroll
system.

MSBA Legislative Summary
2006 Legislation
CHAPTER 253 – Omnibus Data
Practices

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This provision was effective August 1, 2006.
The Act amends the law relating to required
statements of earnings by an employer and
provides that at the end of each pay period, an
employer shall provide each employee an
earnings statement, either in writing or by
electronic means, covering that pay period. An
employer who chooses to provide an earnings
statement by electronic means must provide
employee access to an employer-owned
computer during an employee’s regular working
hours to review and print earnings statements.
ESS Login Screen
District:
Your school district name appears in this field
User ID:
Enter your employee number
Password:
Enter the last four-digits of your social security
number the first time you log in
ESS Front Page: Announcements
 The first page you see is the Announcements page. This works
similar to e-mail only you cannot respond to it.
 This screen was programmed to replace the paper payroll
“stuffers”.
ESS Front Page: Announcements
 The subject line of the message you click on is highlighted in
yellow and will no longer be BOLD once it has been read.
 Employees can delete messages they have read by clicking into
the box next to the message line to be deleted and then click
on the DELETE button above
 ESS announcements are sent by administrative office staff to
employees
Employee Self Service
Click on Pay and Personal Information to
view the employee menus
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My Pay
My Benefits
My Tax Information
About Me
My Credentials
My Profile
My Pay: Pay Stub
Displays the most recent pay stub detail
My Pay: Viewing Previous Pay
To view previous pay periods click on the
‘View Old Pay Stubs’ link.
Click on the pay check date to open up the pay stub to view it
My Pay: Year-to-date Pay
Select the year you want to view
My Benefits: TimeOff
If your district uses the TimeOff (leave) Module
in the payroll/hr software you will be able to view
leave balances for sick, personal, vacation
and other leave plans
My Benefits: Flex Information

Employees can click on the provider’s website link to
view their payroll elected flex benefit balances under
Section 125
CLICK ON THE LINK BELOW TO
CONNECT TO COMPENSATION
CONSULTANTS
http://www.ccflex.com
My Tax Information:
Tax Withholding
View what you are currently claiming for tax
withholding on the tax Form W-4
 View any additional tax being withheld
 Note: This window does not offer update
capability.
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My Tax Information: W2
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View and print the tax Form W-2
Note: If you have not consented to print the Form W-2 you will
be presented with an online consent form as shown below
To withdraw consent, do so at the District office
My Tax Information: W2
You can select a previous tax year by clicking
on the drop down arrow.
Save or Print W-2
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A ‘File Download’ message box will prompt you to open
the file, save the file or cancel this action.
For best results click to SAVE the file, then open it.
My Tax Information:
W2 Information Sheet
This report shows how Taxable Gross Pay is calculated
for the tax Form W-2 and may be helpful for your tax preparer.
You can select a previous tax year.
About Me: Employee Information
View and Edit address and other employee information.
Note: Not all districts allow the employee to update options.
About Me: Emergency Contacts
View, Add and Edit emergency contact information.
Note: Not all districts allow the employee to update options.
About Me: Dependents
View, Add and Edit dependent information.
Note: Not all districts allow the employee to update options.
My Credentials: Licensure
View, Add and Edit licensure information.
Note: Not all districts allow the employee to update options.
Notice the link to the MDE that allows you to view your teaching
license online.
My Credentials: Education, NCLB
and Training, Tests & Skills

View, Add and Edit other information.

Note: Not all districts allow the employee to update options.
My Profile: Change Password
Use this screen to change your current password.
My Profile: Setup Security
Questions
Setup a security question to use if you forget your password.
User List
Allows you to mark your favorites in ESS to easily select the
windows you frequently visit.
Open the window then click on the + plus sign next to Add
Note: You must have Internet Explorer Vs 7.0, to see the User List.
Logout
You need to click on logout each time you exit ESS