303010100o-Public
Works-Administration
Roads & Facilities
Road Fund
Expenditures
Salaries & Benefits
Services & Supplies
Fixed Assets
Total Expenditures
Expenditure Reimbursements
Total Appropriations
Michael Selling, Deputy Public Works Director
2013-14
2014-15
2015-16
2015-16
Increase/
Actual
Approved
Requested
Recommended
(Decrease)
$3,225,951
1,843,769
7,280
$3,502,294
2,603,614
57,300
$3,550,918
2,634,149
42,500
$3,550,918
2,634,149
42,500
$48,624
30,535
(14,800)
$5,077,000
(2,240,016)
$6,163,208
(1,881,000)
$6,227,567
(1,881,000)
$6,227,567
(1,881,000)
$64,359
0
$2,836,985
$4,282,208
$4,346,567
$4,346,567
$64,359
Earned Revenues By Source
Allocated Positions
Temporary (Full-Time
Equivalent)
Total Staffing
See Public Works - Road Fund Summary Page
28.0
1.5
28.0
2.3
29.0
2.3
29.0
2.3
1.0
0.0
29.5
30.3
31.3
31.3
1.0
~ ($19,000)
Purpose
The Department of Public Works is responsible for planning, designing, constructing, operating, and maintaining
public roads, bridges, water, wastewater systems, flood
control, and solid waste systems for the County. Additionally, staff support is provided to the Planning Commission,
Groundwater Banking Authority, Flood Control Technical
Advisory Committee, Board Water Committee, County
Advisory Water Commission, Delta Counties Coalition,
and the Delta Coalition. The overall mission is to protect
the health and welfare ofthe public, preserve the County's
infrastructure investments, and develop Countywide longterm plans and programs for transportation systems, water
quality and supply needs, flood management interests,
solid waste management, and special districts.
The Public Works Administration budget funds support
services for 20 functional areas of the department. Support
services include personnel, payroll, information services,
clerical, fiscal services, records management, and geographic information systems activities. Activities of the
operating divisions are provided in their specific budget
narratives.
Decrease in leave time payout due
to the retirement of Director in
2014-15.
Services & Supplies
~ $43,000
~ ($100,000)
~ ($37,600)
~ ($14,500)
~ $98,124
~ ($50,705)
~ $96,412
Increase in services for computer
circuit and network upgrade.
Decrease in professional services.
Decrease in utility costs.
Decrease in software maintenance
costs.
Increase in data processing costs.
Decrease III Casualty insurance
costs.
Cost Allocation Plan adjustment.
Fixed Assets
~
~
~
~
$20,000
$7,500
$7,500
$7,500
Console managers (2).
SJ Maps server.
Domain controller.
Circuit switch.
Major Budget Changes
Salaries & Employee Benefits
~ $74,846
£-6
Transfer of an Office Assistant Specialist from Flood Management
budget.
Program Discussion
The 2015-16 recommended budget for Public Works
Administration totals $6,227,567, which is an increase of
$64,359 from 2014-15.
County of San Joaquin 2015-16 Proposed Budget
303010100o-Public
Works-Administration
Roads & Facilities
In 2015-16, projected Road Fund revenues will decrease
by approximately $6.4 million, due primarily to the State
mandated reduction in the gas excise tax rate. The rate
reduction, accompanied by reduced gasoline consumption .
in 2014-15, resulted in approximately $4.0 million less
from the Highway User Tax Account (HUTA 2103). In
addition, a revised construction schedule for a major
roadway improvement project will defer partial costs and
associated reimbursements to 2015-16. Staff continues
working on projects funded with $3.1 million of a onetime competitive safety grant for delivery in 2015-16.
In 2012, Congress passed Moving Ahead for Progress in
the 21st Century Act (MAP-21), which expired in September 2014, but remains in place under a continuing
resolution. In the current session, Congress is expected to
address the issue of long-term surface transportation
funding, but there is no consensus on how to address the
revenue shortfall in the Highway Trust Fund. Public
Works continues to seek available funding opportunities
and is monitoring developments at both the State and Federallevels.
While revenue projections are down, project construction
activity continues with State and Federal funds previously
committed, and the allocation of discretionary funds. The
impact to fund balance is expected to be temporary until
tax-based revenues stabilize.
Over the past five years, Public Works has recognized
declining revenues, held positions vacant, and deferred
projects and the replacement of heavy equipment in order
to address revenue shortfalls. Public Works will continue
to manage its resources through strategic actions
including: seeking opportunities to improve efficiency;
delaying, phasing, or scaling back planned projects; consolidating work efforts where possible; pursuing grant
funds; and managing its workforce. Public Works will
continue to scrutinize ongoing costs to ensure sufficient
fund balances remain available to meet the cash flow
needs of the Road Fund.
Private development activity continues to reflect a slight
increase due to moderate activity in the Manteca and
Mountain House areas.
In 2014-15, the Board adopted the Uniform Public Construction Cost Accounting Act (UPCCAA) procedures and
Job Order Contracting (JOC) as effective tools in assisting
departments complete projects in a more timely and efficient manner. Public Works plans to utilize UPCCAA and
JOC to deliver a number of projects, primarily in utility
districts and transportation. These contracting mechanisms
will be used to rehabilitate, repair, or destroy a number of
wells and to repair a number of storm and sewer pump stations. UPCCAA and JOC will also be used for various
roadway and sidewalk repair and construction projects.
County of San Joaquin 2015-16 Proposed Budget
Water Resources
Water Resources and Delta activities continue to be one of
the Board's top priorities. Key ongoing issues include:
~
Gathering data and working to mitigate effects of
the current drought,
including
implementing
expanded water conservation
strategies while
seeking to minimize impacts of future droughts.
~
Communicating the Board's adopted position of
opposition to the Bay Delta Conservation Plan.
~ Participating in the Delta Counties Coalition's
efforts to develop common ground on Delta issues
such as governance, land use, sustain ability of agriculture, ecosystem and fisheries health, water
supply reliability, and water quality.
~
Initiating stakeholder discussions regarding implementation
of the
Sustainable
Groundwater
Management Act of2014.
~
Continuing
development
of the Groundwater
Banking Demonstration Project with East Bay
Municipal Utility District.
~
Continuing the efforts of the Eastern San Joaquin
. County Groundwater Basin Authority to improve
water supply reliability in eastern San Joaquin
County.
~
Continuing to meet the challenge of reducing pollutant loads from urban stormwater runoff and
progressively more stringent regulations.
Continued participation in these efforts will require dedication of sufficient funding and ongoing input from
stakeholders, agencies with interests in the Delta and other
Statewide water management issues, and other County
departments.
Flood Management
Public Works is involved in several activities ranging
from the coordination of flood insurance information
between property owners and the Federal Emergency
Management Agency (FEMA) to engineering studies and
levee improvement projects. Prioritization of limited
resources and funding will dictate levels of participation in
the following efforts:
~
Senate Bill (SB) 5, enacted in 2007, requires Central VaHey cities and counties to amend General
Plans by July 2015 and zoning ordinances by July
2016 to be consistent with the State's new flood
control plan. SB 5 also imposes new requirements
for development within floodplains, including a
higher level of flood protection (200-year). Under
the law, construction of major flood infrastructure
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I
3030101000-Public Works-Administration
Roads & Facilities
projects in the County that provide 200-year flood
protection will need to be initiated by 2016 and
completed by 2025. If this timeline is not met, local
agencies will not be able to continue approving new
development projects within areas that do not have
200-year protection.
Over the past several years, staff has been actively
involved with other governmental organizations to
effect legislation to provide much needed clarification of and relief from some SB 5 requirements.
Legislation passed in 2012 provided some assistance in this regard, and additional legislation is
proposed to provide further clarification of the law
and flexibility in meeting its timelines. A notable
recent accomplishment was the completion of 200year flood plain maps for the urbanized area surrounding Stockton, which will assist with determining the need for SB 5 findings in this area.
Future efforts will involve working closely with the
U.S. Army Corps of Engineers (USACE), State, San
Joaquin Area Flood Control Agency (SJAFCA),
cities, and reclamation districts on the planning,
design, funding, and construction of 200-year level
flood protection improvements.
~ The Lower San Joaquin River Feasibility Study will
identify options and costs for providing increased
flood protection along the major streams and rivers
in the County. This is a collaborative effort between
the County, USACE, the State, SJAFCA, cities of
Lathrop, Lodi, Manteca, and Stockton, and various
local reclamation districts. The study has experienced delays due to disagreement over the
application of a Federal policy relating to development in flood plains; however, issues have been
resolved and the study is scheduled for completion
in mid-20l6. Once completed, the County will work
in conjunction with SJAFCA to develop a funding
plan for design and construction of improvements
that will provide the required higher level of flood
protection.
~ In 2012, Congress approved a five-year extension of
the National Flood Insurance Program. This legislation requires increases in flood insurance rates to
cover actual costs incurred by the Program. Rate
increases are anticipated to be dramatic for some
applications. Subsequent Federal legislation in 2014
placed controls on rate increases, requiring that they
be implemented gradually over time, but the economic impacts from this could be significant in
some areas of the County where FEMA has established high-risk flood zones in potentially deep
floodplains. Staffwill continue to work closely with
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FEMA representatives and Federal advocates In
monitoring the issue.
~ Changing Federal and State standards continue to
present a challenge to levee maintenance. In 2012,
the USACE declared 11 levee systems in the County
no longer eligible to receive rehabilitation funding.
This action was prompted by the State's failure to
satisfy certain USACE requirements. However,
after working closely with USACE and the State, all
of these levee systems, along with two additional
systems that lost eligibility in 2009 have been reinstated into the program and are now eligible for
funding. The level of maintenance effort required by
the new standards exceeds the revenue provided by
Zone 9 and SJAFCA assessments, requiring the use
of reserve funds for operations and maintenance.
Public Works and SJAFCA are exploring the most
appropriate way to increase assessment revenue. If
an increase in revenue is not realized by the end of
2015-16, it may be necessary to reduce the level of
maintenance of channels and levees.
Solid Waste
The County has made significant progress in implementing the Integrated Solid Waste Management Plan,
which emphasizes a consolidated regional approach. Staff
is working with solid waste managers from the cities to
ensure a financially sustainable, environmentally sound
system for collecting and processing solid waste. The
system must comply with new State mandates to increase
diversion of organic waste from landfills by the end of
2015-16. Construction of new cells is underway at both
County landfills. The landfill gas-to-energy project is generating over $700,000 in annual revenue and staff is
exploring other options including solar energy installation
to provide revenue and further reduce the County's environmental impact.
Special Districts
There are a number of issues facing County-maintained
special districts that provide water, se~er, street lighting,
and storm drainage services. These include increasing regulatory mandates, rising operational and maintenance
costs, and aging infrastructure. In 2015-16, several rate
increase proposals will be presented for Board consideration. These will require property owners' approval
througn either a protest or formal ballot process. Significant effort will be required to conduct appropriate levels of
public education and outreach.
A list of planned projects in the Special Districts budgets
utilizing UPPCCAA and JOC can be found on page K-6.
County of San Joaquin 2015-16 Proposed Budget
303010100o-Public
Works-Administration
Roads & Facilities
Corporation Yard Solar Carport Project
Following a reqeuest for proposals process, on May 19,
2015, the Board approved the Power Purchase Agreement
(PPA) with SunEdison Origination, LLC (SunEdison).
Under the PPA transaction, the County will "host" the site
County of San Joaquin 2015-16 Proposed Budget
at the Hazelton Complex and SunEdison will build the
solar system at its cost. The County would be the direct
beneficiary of the energy produced. The project is anticipated to be completed by late 2015 and once it becomes
operational, will generate an estimated $4.0 million savings in electricity costs over the next 20 years.
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