LIGHTSCENE
Smart Cities and IOT is aimed at informing lighting professionals
all about Smart Cities and the Internet of Things; and could be
the most profound transformation in our environment for a
generation, with lighting at their heart.
STADIUM OF LIGHT, SUNDERLAND
THURSDAY 21 APRIL 2016 • 11AM – 5:30PM
SIMPLE YET EFFECTIVE:
THE NO FRILLS EXHIBITION
Lightscene enables companies of any size to exhibit alongside each other
on an equal basis. At Lightscene, each company pays a small fee for a very
high level of exposure. All spaces are 3m x 2m and only one space per
company is permitted.
Your organisation can exhibit at Lightscene without the expense of hiring
couriers or stand builders and without the hassle of hours spent setting up
and breaking down. We encourage exhibition stands to be kept to a simple
style of re-usable construction (e.g. pop-ups or banners), with exhibitors
welcome to bring along stand alone or table top display items.
Designed with
exhibitors in
mind: minimum
outlay, maximum
opportunities
Exceptional
value for
money
Includes
public realm,
commercial
and industrial
lighting
Organised
and promoted
nationally by the
ILP, the UK’s
leading lighting
body
Free-to-attend
technical
seminars attract
high calibre
visitors
Hosted by
the ILP North
Eastern
Region
Exhibiting
opportunities
for all types and
sizes of lighting
organisations
Free onsite
parking
WWW.THEILP.ORG.UK/LIGHTSCENE
Exhibiting Information
LIGHTSCENE: SMART CITIES AND IOT
Visitors at previous Lightscene exhibitions include lighting designers,
engineers and other lighting professionals who are open to new ideas
and in search of excellence.
ACT NOW
To take up this opportunity, simply complete the attached form –
spaces will only be guaranteed on receipt of a signed form.
Please email your company logo to [email protected] to be included in
the event advertising campaign.
For queries, please contact the event organiser, Jess Gallacher, on
01788 576492 or email [email protected].
LOW FEES
ILP MEMBER
£575
NON MEMBER
(plus VAT)
£975
(plus VAT)
DID YOU KNOW?
ILP MEMBERS SAVE
£400 ON THIS EXHIBITION
You can become a member
today – rates start at just
£166 per year. Discover
all the benefits of ILP
membership and join us
instantly online!
The exhibition fee includes
•Space (3m x 2m)
•Power supply (subject to safe limits)
•Clothed trestle table and two chairs (if requested at time of booking)
•Name badges for up to five stand representatives
•Exhibiting time from 10am – 4pm (plus set up & break down time)
•Names, job titles, email addresses and organisation of all registrants
and attendees
•Advance publicity in event advertising campaign, online and in print
•Support from the ILP team
Your stand must not be taller than 3m.
CHECK OUT WWW.THEILP.ORG.UK/LIGHTSCENE
FOR UP TO DATE STAND AVAILABILITY INFORMATION
Exhibiting Information
Free to attend CPD seminars are provided on relevant, topical
subjects. These always prove a great draw for visitors, many of whom
would otherwise be unable to justify a day away from the workplace.
We also provide a free buffet lunch and other refreshments.
LIGHTSCENE
HIGH CALIBRE VISITORS
LIGHTSCENE
Floorplan
FLOORPLAN
All stands 3m x 2m
Floorplan subject to change
ENTRANCE
1
9
2
3
4
24
19
15
10
30
25
20
16
11
31
26
21
17
12
6
32
27
22
18
13
7
5
29
8
CATERING
14
23
28
TO THE
SEMINARS
WWW.THEILP.ORG.UK/LIGHTSCENE
LIGHTSCENE
Page 1 of 2
Company/Organisation:
Address:
Postcode:
Contact person for exhibition:
Contact person job title:
Contact person email:
Contact person telephone:
Company website address:
STAND LOCATION
1st preference
Please confirm your stand power requirements:
(in watts/amps)
2nd preference
3rd preference
Do you require a clothed trestle table?
(Free if requested now, £10 if added later)
Yes
No
Stand representative(s) names and job titles (please enter as you would like it to appear on name badges)
1.
2.
3.
4.
5.
OBLIGATIONS
By entering into this agreement, the ILP agrees to provide services as detailed on the attached leaflet. The
exhibitor agrees to make full payment prior to the event and within 30 days of invoice date and to provide
timely and suitable logos and company information.
Exhibition Contract
EXHIBITION CONTRACT
Page 2 of 2
PAYMENT FEE
£
Membership Number
£
Non-member rate
VAT @ 20%
£
Total
£
I have enclosed a cheque. (Please make cheques payable to Institution of Lighting Professionals)
I would like to pay by invoice
Purchase order number:
I would like to pay by card
Please charge my Visa/MasterCard/Debit card number:
Valid from:
Expires end:
3 digit security number:
EXHIBITION INFORMATION
Stand area: all stands are sold as space only. Exhibitors must not take up more than their allotted floor space.
Exhibits must be kept to a simple style of construction. As a general guideline, if an exhibit can be transported in
an average sized car, it will be acceptable. Space is allocated to one exhibiting company only; the ILP Executive
Board forbids stand sharing. Any company found to be doing this will be required to leave the exhibition.
Stand furniture: includes a trestle table, cloth and two chairs if pre-ordered.
Set up and break down times: build up will be on 20 April from 1-5pm and then on 21 April from 8-10am.
Break down will be at 5:30pm on 21 April or upon the ILP event organiser’s instructions. It is a contractual
requirement that your stand is not dismantled in any way or products/literature removed and remains
staffed until the exhibition closes at 5:30pm. Failure to comply with this requirement will result in a letter
to the Managing Director of your organisation and possible exclusion from future ILP exhibitions.
Terms and conditions
Invoices will be issued on receipt of completed booking forms. Payment must be made in full within 30 days of
invoice date. Cancellation charges: less than 16 weeks before the event = 100%. More than 16 weeks before the
event = 50%. Exhibitors must have adequate insurance cover, take all necessary health and safety precautions
regarding their stand, exhibits and staff and comply with all relevant rules set by the venue and its associates.
The ILP reserves the right to refuse a stand on the day, on grounds including space infringement, construction,
stand sharing, safety or if the ILP feels that it is not in the spirit of the exhibition. The ILP reserves the right to
alter the exhibition layout for reasons of safety or practicality. By signing this form, the exhibitor accepts these
terms and conditions.
Signature of authorised representative of company
Date:
Name:
Signature of Jess Gallacher, authorised representative of ILP
Date:
Email to [email protected] or post to ILP, Regent House, Regent Place, Rugby CV21 2PN
Exhibition Contract
Member rate LIGHTSCENE
EXHIBITION CONTRACT