Request for Quotation (RFQ)
For
Carrying out EIA Studies
and obtaining EC from MoEF
For
Drilling of Parametric and Exploratory wells and Setting up &
Commissioning of Production facilities
In
Dholera/Gandhar/Unai/Chabsar/Tuwa
Gujarat, India
RFQ no: PDPU/CEGE/ EIA & EC/15-16/01
Centre of Excellence for Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University
Knowledge Corridor, Raisan,
Gandhinagar, Gujarat 382007, India
January 2015
Centre of Excellence for Geothermal Energy (CEGE)
Table of Contents
Section:
Section I:
Invitation to Bidders
Section II:
Instruction to Bidders & Bid Evaluation Criteria (BEC)
Section III:
Scope of Services & Technical Specification
Section IV:
Price Schedule
Section V:
General Terms and Conditions
Attachment:
Attachment 1: Bidders Response Acknowledgement
Attachment 2: Exceptions/ Deviation / Compliance Statement
Attachment 3: Performance Bank Guarantee Format
Attachment 4: List of Banks for providing Bid Bond/ Bank Guarantee
Attachment 5: List of general details
Attachment 6: Bid Bond Format
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 2
Centre of Excellence for Geothermal Energy (CEGE)
SECTION-I
INVITATION TO BIDDERS
Centre of Excellence for Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University
Knowledge Corridor, Raisan,
Gandhinagar, Gujarat 382007, India
Request for Quotation (“TENDER DOCUMENT” or “BID”)
Centre of Excellence Geothermal Energy (Hereinafter referred to as “CEGE”), Pandit Deendayal
Petroleum University (PDPU), invites sealed bids from eligible Bidders/Firms for the following
services under single stage composite bid,
IFB No.
Service Requirements
Issue
of
Document
Bid Contract Period
/
Bid
Bond /
Bid
Submission
Date / Opening Date
& Time
PDPU/CEGE/EIA/2015/01 Pre
drill
EIA 29.01.2015
to 5 months from
(Environment
Impact 09.02.2015
(upto the date of issue
Assessment)
EMP
study, 16:00
Hrs)
/
Rs. of
(Environment 25,000.00 /
Management Plan) and 23.02.2015
Letter
Award
(16:00 The
of
(LOA).
successful
obtaining environmental Hrs) / 25.02.2015 at bidder
must
clearance from MoEF 16:00 Hrs (Technical complete
the
for drilling parametric Bid) and 27.02.2015 entire job within
and exploratory wells in at
16:00
Hrs 5 months of issue
Dholera, Gandhar, Unai, (Commercial Bid)
of LOA
Chabsar and Tuwa
Bid Documents (non-transferable) can be obtained from the website of PDPU through the
following link http://www.pdpu.ac.in/tendernotice.html on application. The details are available at
Website www.pdpu.ac.in.
CEGE, PDPU is desirous of engaging the Contractor for tendered services for the below mentioned sites
(Refer Figure 1) through this tender. Outlined hereinafter, is a comprehensive Bid package that the bidder
are requested to go through carefully. The bid must be in compliance with the requirements, specifications,
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 3
Centre of Excellence for Geothermal Energy (CEGE)
and other applicable attachments, including CEGE, PDPU‟s terms and conditions.
Points
Latitude (N)
Longitude (E)
Deg.
Min.
Sec.
Deg.
Min.
Sec.
Dholera
22
15
00.000
72
11
31.200
Unai
20
49
56.089
73
24
17.471
Gandhar
21
53
58.920
72
50
06.468
Tuwa
22
47
59.304
73
27
38.415
Chabsar
22
42
03.618
72
13
47.004
The evaluation of bid is a two stage process. In the first stage, Technical Bid of each Bidder will
be evaluated based on the quality of equipment, manufacture year of equipment, acceptable
delivery, adhering to terms of references and work specifications mentioned in the later part of the
bid document. The technically qualified bidders will be evaluated in the second stage for
awarding the Rate Contract, while weighting price substantially. The final decision lies with
CEGE, PDPU based on advantageous offer proposed by the bidder.
CEGE, PDPU reserves the right to reject or accept, in whole or in part, any Bid, or to negotiate
Rate Contract terms with any individual firm when such is deemed by CEGE to be in its best
interest. CEGE, PDPU will be under no obligations to provide reasons for accepting or rejecting a
Bid.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 4
Centre of Excellence for Geothermal Energy (CEGE)
The Bidders Response Acknowledgment Form (as indicated in Attachment-1) must be completed
and returned via email to [email protected] as attachment within two (2) working
days of receipt of Bid package. This is to alert CEGE about the total number of expected
responses, and to ensure that Bidders received the Bid package.
Bidders are required to furnish Bid Bond for an amount of INR 25,000/- (Indian Rupees Twenty
Five Thousand only). Bid Bond is required to be furnished in a format as attached herewith (see
Attachment -6). Bid Bond shall be returned to all unsuccessful bidders within one month after
completion of tendering process. Bid Bond amount shall be submitted through a Demand Draft /
Banker‟s cheque in favour of „Pandit Deendayal Petroleum University‟ payable at Ahmedabad
drawn on any Schedule Bank.
Non-compliance with the bidding instructions, except as permitted by the Bid and/or late arrival
of your Bid shall result in your Bid not being considered
Sincerely Yours,
For Centre of Excellence for Geothermal Energy (CEGE)
Mr. Dwijen Vaidya
Research Assistant
Centre of Excellence Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University (PDPU)
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 5
Centre of Excellence for Geothermal Energy (CEGE)
SECTION-II
INSTRUCTION TO BIDDERS
1. SEALED ENVELOPES containing the Tender shall be marked with the above Tender
Number and description of work. Bids can either be hand delivered or can be couriered to the
address stated below:
Mr. Dwijen Vaidya
Research Assistant
Centre of Excellence Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University (PDPU)
Knowledge Corridor, Raisan, Gandhinagar
Gujarat – 382007
Contact No: +91-9429613506 (M)
2. All tenderers shall deposit the requisite Bid Bond along with the Tender in the form of
Demand Draft/Banker's Cheque in favour of „Pandit Deendayal Petroleum University‟ and
payable at Ahmedabad. This Bid Bond shall be refunded to all unsuccessful tenderers, but is
liable to be forfeited in full or part, at CEGE, PDPU‟s discretion, as per Clause No. 5 below.
Tenders received without Bid Bond in the manner specified above will be summarily rejected.
Technical and Commercial Bids are to be submitted separately in sealed envelopes. The bids
are to be submitted in duplicate. (One in original and one photocopy of the original).
3. Tenders will be received upto 16:00 hrs (IST) on the date as mentioned above and opened on
25th February, 2015 at 16:00 hrs (IST) for Technical Bid and 27th February, 2015 at 16:00 hrs
(IST) for Commercial Bid at HEAD-CEGE‟S office. However, if the above mentioned closing
/ opening day of the tender happens to be non-working day due to Bandh / Strike or any other
reason, the tenders will be received and opened on the following working day at the same time
except on Saturdays and Sundays.
4. The rates shall be quoted per site as specified in the Schedule of Work and shall be in words as
well as in figures. No overwriting shall be allowed. In case of discrepancy the site rate quoted
in words shall be considered to be correct. Bidders to sign & stamp the submitted rates sheet.
5. CEGE, PDPU reserves the right to reject any or all the tenders or accept any tender in full or
in part, without assigning any reason.
6. (a) No Tenderer must withdraw the tender after its public opening. Any such withdrawal will
make the tenderer liable of forfeit his/her/their Bid Bond in full.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 6
Centre of Excellence for Geothermal Energy (CEGE)
(b) Once a withdrawal letter is received from any bidder, after opening of bid, the offer will be
treated as withdrawn and no further claim / correspondence will be entertained in this
regard.
7. The tender rates must be valid for 150 (One hundred & fifty) days from the date of opening of
the tender.
8. Conditional tenders are liable to be rejected at the discretion of the CEGE, PDPU.
9. Sealed Tenders can be sent by hand at the office of CEGE, PDPU or can be sent by registered
post addressed to
Mr. Dwijen Vaidya
Research Assistant
Centre of Excellence Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University (PDPU)
Knowledge Corridor, Raisan, Gandhinagar
Gujarat – 382007
Contact No: +91-9429613506 (M)
so as to reach his office before scheduled closing date and time. CEGE, PDPU will not be
responsible for any postal delay or non-receipt of the same.
10. The work may be split up amongst more than one contractor at the sole discretion of CEGE,
PDPU.
11. The bidders are required to furnish the composition and status of ownership of the firm in
whose name tender documents have been purchased/issued along with one or more of the
following documentary evidences (as applicable to the bidder) in support of the same.
12. The selected tenderer will be required to enter into a formal contract with CEGE, PDPU which
will be based on Standard Form of Contract.
13. The successful tenderer shall furnish a Security Deposit in the form of Demand Draft /
Banker's Cheque / Cash as specified above before signing the formal contract. The Security
Deposit will be refunded to the Contractor after satisfactory completion of the work, but a part
or whole of which shall be used by the CEGE in realization of liquidated damages or claims, if
any or for adjustment of compensation or loss due to CEGE for any reason. This Security
Money shall be non-interest bearing.
14. The work shall have to be started within seven days from the date of LOA.
15. Time will be regarded as the essence of the Contract and the failure on the part of the
Contractor to complete the work within the stipulated time shall entitle the CEGE, PDPU to
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 7
Centre of Excellence for Geothermal Energy (CEGE)
recover liquidate damages and / or penalty from the Contractor as per terms of the tender
/contract.
16. The contractor will be required to allow CEGE, PDPU officials to inspect the work site.
17. DISCOUNTS / REBATES.
17.1 Unconditional Discounts/ Rebates if any given in the bid or along with bid will be
considered for evaluation.
17.2 Post bid or conditional discounts / rebates offered by any bidder shall not be considered
for evaluation of bids. However, if the lowest bidder happens to be the final acceptable
bidder for award of contract and if they have offered any discount / rebate, the contract
shall be awarded after taking into consideration such discount / rebate.
These provisions shall be incorporated suitably in the Bid Document
18. BACKING OUT BY BIDDER
In case any bidder withdraws their bid within the bid validity period, Bid Security will be
forfeited.
19. BACKING OUT BY L-1 BIDDER AFTER ISSUE OF LOA
In case LOA issued is not accepted by the L1 bidder or the Performance Bank Guarantee is not
submitted as per the terms of the contract within the time specified in the Bid Document, the
Bid Bond shall be forfeited.
20. FURNISHING FRAUDULENT INFORMATION/DOCUMENT:
If it is found that a Bidder/Contractor has furnished fraudulent document/information, the Bid
Bond shall be forfeited, besides the legal action.
General Instructions
1. Bidders must review the Scope of Work and the equipment/materials/personnel being offered
are as per industry standards. CEGE, PDPU retains the right to modify the terms of the Bid or
any of the sections/attachments/formats at any time. Same shall be intimated to the bidder.
2. Bidders must review the Technical Specifications, Scope Document and ensure that the
equipments/materials being offered are as per specifications prescribed in this document.
3. Bidder must review the terms & conditions before providing details on the Commercial Part
as specified in this document.
4. Bids from agent / agent‟s representatives will not be accepted, unless backed by valid Letter
of Authorization.
5. Responsibility for the timely delivery of the Bid package before the Bid Due Date rests solely
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 8
Centre of Excellence for Geothermal Energy (CEGE)
with the Bidder. Bidders are encouraged to submit the Bid early. CEGE, PDPU will open
Bids only after the Bid Due Date. All Bids will be opened at one time.
6. Once a Bid is submitted no changes will be permitted to be made by the Bidder except in
relation to clarifications sought by CEGE, PDPU on the Bid.
7. The Bid shall be duly signed and sealed by the Executive Officer/or the Authorized
Representative of the Bidder‟s organization/company.
Specific Instructions
Bidders must seek any clarifications with respect to this document 2 days prior to the Bid
Submission Date.
Submitting of Bids
1. A two-bid system, i.e. “Technical Unpriced Bid” and “Commercial Price Bid” shall be
followed.
2. Bids are to be submitted in duplicate i.e. two (2 copies each) i.e. Technical Unpriced Bid and
Commercial Price Bid separately.
3. Each of the Technical Unpriced Bid and Commercial Price Bids shall be properly identified as
“Original Technical Unpriced Bid” & “Copy Technical Unpriced Bid” / “Original Commercial
Price Bid” & “Copy Commercial Price Bid”.
4. The “Original Technical Unpriced Bid” along with one more “Copy Technical Unpriced Bid”
shall be submitted in a separate sealed envelope. The same procedure shall be adopted for the
submission of the “Original Commercial Priced Bid” and “Copy Commercial Priced Bid”.
5. The entire Bid is then needed to be placed in a cloth-lined envelope duly sealed and super
scribed as:
Carrying out EIA Studies and obtaining EC from MoEF for Drilling of Parametric and
Exploratory wells and Setting up & Commissioning of Production facilities in
Dholera/Gandhar/Unai/Chabsar/Tuwa Geothermal site located in Gujarat, India
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 9
Centre of Excellence for Geothermal Energy (CEGE)
TO BE OPENED BY ADDRESSEE ONLY
The Bids shall be sent to the following address:
Mr. Dwijen Vaidya
Research Assistant
Centre of Excellence Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University (PDPU)
Knowledge Corridor, Raisan, Gandhinagar
Gujarat – 382007
Contact No: +91-9429613506 (M)
6. The technical un-priced offer of the Bidder will be opened and evaluated first. If the offer is
technically acceptable; has provision or an acceptable alternative to the requirements specified
in this document; and conforms to other non-commercial requirement as may be decided by
CEGE, PDPU then the commercial priced offer will be opened and evaluated.
7. In the Technical Unpriced Bid, all the technical attachments as mentioned in the document
should be submitted which would include compliance with Technical Specifications and all
Price information should be left blank. The Commercial part should be a comprehensive
package which should include all Price information as well as “Technical” bid information.
8. Bidder shall submit their general and financial details along with the relevant supporting
documents as indicated at Attachment-5.
9. Bid Bond: Bidders are required to furnish Bid Bond as per Attachment-6 and as mentioned in
the tender. The format for the Performance Bank Guarantee shall be as per Attachment-3 of
this document. It is mandatory that all bidders should submit Bank Guarantees from any one
of the Public Sector Bank in India or from any one of the banks listed at Attachment-4 “List of
approved Banks for providing Bank Guarantee”. CEGE, PDPU reserves the right to reject the
bid submitted without bid bond on the bid submission date. The original Bid bond should be
placed immediately after the covering letter of the Original Technical Unpriced Bid. There
should be a photocopy of the bid bond after the cover letter in the Copy Technical Unpriced
Bid.
Commercial Proposal Requirements
1. Prices quoted shall be in Indian Rupees.
2. Prices should be quoted in Price Bid conforming to the format provided therein. Prices
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 10
Centre of Excellence for Geothermal Energy (CEGE)
quoted in the bid shall be firm and binding for the agreed Contract period.
Technical Proposal Requirements
1. The Bidder must adhere to the Technical Specification requirements as mentioned in the
RFQ and state the same in the “Technical Bid”.
2. The Bidder shall state in its Bid proposal that it has experienced personnel available in the
number and disciplines required for the Scope of Work and performance of the Services,
and that it will commit the resources needed to carry out the Work in a timely, work-man
like and professional manner. The Bidder is to satisfy CEGE, PDPU regarding the
Bidder‟s capabilities and experience.
Payment Terms
1. Compensation to the Bidder shall be made as per the prices quoted and in accordance with
terms of the payments as may be finalized with Bidder and stipulated in the LOA/Work
Order.
Taxes and Duties and Approvals
1. The Bidders shall quote their prices inclusive of all applicable taxes and duties, with
breakups, including Service Tax for defined scope of work. The details of included taxes,
duties in the quoted prices should be clearly mentioned in the price schedule.
2. Bidder shall be responsible to obtain at its own cost, all required Permits/ Consents /
Essentiality Certificates (EC), wherever applicable and required for the performance of the
Bidder‟s obligations under the Agreement, from the Government of India/ concerned State
Governments, authorities or agencies or political sub-division thereof including any for
exemption of custom duties on material/equipment imported into India. All expenses
related to obtaining the Permits, Consents shall be to the Bidder‟s account. Indian
associate/partner shall enclose with the Bid, copy of the PAN, copy of Services Tax
registration certificate etc.
Change Orders
CEGE, PDPU shall have the right to make any changes, including additions to or deletions from
the prescribed specifications. The quoted rates shall be valid & firm for 150 days from LOA date
or up to the completion of the contract whichever is later.
CEGE, PDPU will issue written orders to Bidder for any changes or extra work, except in the
event of an emergency which in the opinion of CEGE, PDPU requires immediate attention,
CEGE, PDPU will be entitled to issue oral orders to the Bidder for any work required by reason of
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
such emergency. CEGE, PDPU shall ensure that such oral orders shall be followed up with written
communication.
All changes in specifications will be performed at a mutually agreed upon price and delivery
schedule.
Delivery Time
The expected time period for the completion of scope of work defined in the document shall be
clearly specified in the technical bid.
Right to accept or reject Bids
CEGE, PDPU may, at its discretion, reject any Bid or all Bids received or may accept any Bid
which, in CEGE, PDPU‟s sole judgment, is the most advantageous to CEGE, PDPU.
Bid Clarification
Bidder's attendance may be required at a Bid clarification meeting (if any) at CEGE, PDPU‟s
office in Gandhinagar or any other place designated by CEGE, PDPU. A meeting agenda will be
transmitted to Bidder before the scheduled meeting date.
Project Description
CEGE, PDPU is carrying out an investigation on Geothermal Exploration and Exploitation at
various Geothermal sites located at Gujarat (Please refer Figure 1). CEGE, PDPU has planned to
Drill Parametric and Exploratory wells in the defined area. CEGE, PDPU would require
Environmental Clearance for drilling these wells at Dholera/Gandhar/Unai/Chabsar/Tuwa
Geothermal sites.
Drawing Submittal Requirements
Where required in the Tender Document or where necessary to support the Bid, Bidder shall
furnish typical outline, assembly, arrangement and sectional drawings and any additional
drawings, data and documentation necessary for the Bid to be fully evaluated. Bidder shall
complete and return all data sheets issued with the Tender Document.
Use of English Language
All correspondence, documentation and drawings shall be in the English Language.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 12
Centre of Excellence for Geothermal Energy (CEGE)
Services
All SERVICES supplied must meet the requirements of the applicable codes and Technical
specifications of the RFQ.
BID EVALUATION CRITERIA (BEC)
Following details/documents must be provided by the Bidders in the Technical Bid to qualify in the
Technical & Commercial Bid Evaluation Criteria.
Technical Bid Evaluation Criteria:
1
2
2.1
2.2
2.3
3
3.1
3.2
3.3
4
5




Name
Details
Details
Availability of Approved laboratory facilities
for Environment Test and Analysis. MoEF
Approved / QCI – NABL approved
Experience details ( Overall)
No. of EIA studies carried out
10
No. of Environmental Clearances obtained
10
No. of Public Hearing conducted
5
Experience details ( Specific to E&P activities)
No. of EIA studies carried out
5
No. of Environmental Clearances obtained
5
No. of Public Hearing conducted
5
*CV‟s &
(a) Organogram of the EIA coordinator and the team, to be
Appointment
associated with CEGE, PDPU‟s project to be submitted
letters of all
(b) (b) Details of EIA Coordinator and its team (FAE, Field
FAE‟s is
personnel, Lab personnel, other supporting) to be associated
required
with the project to be submitted as per below tabular format.
No of Projects in hand with EIA Coordinator during current year (who
is supposed to coordinate CEGE, PDPU Project)
The maximum number of EIA that an EIA coordinator can do in a year is 6 projects. 
In addition to above, copy of NABET certificate with validity to be submitted. (in
case validity is extended, subsequent details to be submitted) 
Detailed CVs of EIA coordinator, supporting staff, FAE (all fields) to be associated
with the project should be enclosed. 
The CVs and Appointment letters of all FAEs associated with the consultant needs to
be submitted along with the technical bid. This is a part of BEC and bidder must have
this otherwise the BID can be rejected on the basis of non-submission /availability of
FAEs details. 
Designation
Qualification
Exp in
Total
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Exp with
your
organization
EIA
projects
carried out
and are
being
undertaken
Specific
Expertise
No of
EC
projects
handled
till date
No of
EC
projects
presently
handling
Page 13
Centre of Excellence for Geothermal Energy (CEGE)
SECTION-III
SCOPE OF WORK
To carry out EIA studies and to obtain Environmental Clearance from MoEF
Project Objective:
(1) Drilling of wells and setting up of Early Production Systems in Dholera/Gandhar/Unai/Chabsar/Tuwa
Drilling
of
One
parametric
and
One
Exploratory
Well
either
in
Dholera/Gandhar/Unai/Chabsar/Tuwa
a) Subsequently on the basis of technical and commercial feasibility, setting up of Extraction units
which may include turbine and coolants, steam treatments plants, transmission and distribution
lines, pipelines for carrying steam at 2 to 4 bar pressures through pipes and converting it into
electrical energy through turbines using 4-inch to 6-inch pipelines etc.
Pandit Deendayal Petroleum University (PDPU), a research based university has been mandated
to work out a plan for 1 MW Geothermal Power Generation by Government of Gujarat. As part of
that, PDPU has set up CEGE, which intends to carry out on land drilling for exploration and
exploitation of geothermal energy. As required under the Rules and Regulations of the Ministry of
Environment and Forests, Government of India, CEGE, PDPU has proposed to undertake an
Environmental Impact Assessment study with respect to the impact zone in the above mentioned
Operational Area in Gujarat.
OBJECTIVE OF THE EIA STUDY: To carry out Pre drill EIA (Environment Impact
Assessment) study, EMP (Environment Management Plan) and obtaining environmental clearance
from MoEF for drilling parametric and exploratory wells in Unai, Dholera, Chabsar, Tuwa and
Gandhar.
The main objectives of the EIA study will be as follows:
1. To assess the existing status of land, air noise, water and natural (biological-ecological)
environment and socioeconomic component of environment including parameters of human
interest at the project site (Baseline survey).
2. To evaluate significant qualitative and quantitative impact of the proposed project on the
major environmental components.
3. To prepare an Environmental Impact Statement based on predictions, identification and
evaluation of the impacts of the proposed project.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 14
Centre of Excellence for Geothermal Energy (CEGE)
4. To prepare an Environmental Management Plan (EMP) outlining preventive and control
strategies for minimizing adverse impact on environment due to the proposed project
including formulation of an Environmental Monitoring Plan during construction and operation
phase of the project.
5. To assist and coordinate to conduct Public Hearing, if any
6. To assist in obtaining the Certified EC compliance report from Regional Office of MoEF for
existing EC, if any
The detailed scope of work is as below:
I.
To carry out EIA/EMP Studies and to obtain Environmental Clearance.
II.
To assist and coordinate to conduct Public Hearing, if any
III.
To assist in obtaining the Certified EC compliance report from Regional Office of
MoEF for existing EC, if any
I.
To carry out EIA Studies and to obtain Environmental Clearance: Pre Drilling /Pre
Production EIA/EMP; Risk Assessment/Disaster Management Plan and Environmental
Clearance
1. To follow up with MoEF for permission for drilling of Geothermal Wells (if any).
2. To carry out Baseline Environment monitoring as directed by MoEF.
This should include identification of any Eco-Sensitive areas within 10 Km zone of the
proposed project. Consultant also needs to find out applicability of any other clearances like
Forest Clearance, National Board for Wildlife (NBWL) Clearance, Coastal Regulation Zone
(CRZ) Clearance etc and suggest accordingly.
3. Also to submit Survey of India map (1:50,000) showing possible drilling locations (mentioned
earlier), with 10 Km boundary (in hard and soft copy)
4. To prepare draft Environment Impact Assessment Report/ Environment Management Plan,
Risk Assessment / Disaster Management Plan as per the guidelines of MoEF. EIA Manual
should also be referred to prepare the same.
5. To assist CEGE, PDPU in conducting the public hearing, if directed by MoEF* ( pl. ref.
section II for the details)
6. Submission of final EIA/EMP & RA/DMP along with other required documents to all EAC
members including Member Secretary, Expert Appraisal Committee (EAC for EC)
7. To prepare presentation for EAC meeting highlighting the major Environmental issues
observed during monitoring /base line data collection / issues raised during the public hearing
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 15
Centre of Excellence for Geothermal Energy (CEGE)
and its responses and the Environment Management Plan and send to CEGE, PDPU for
review.
8. To depute an experienced person/s who will be well aware about the project and its
environmental issues / data to respond the queries during EAC meeting.
9. Follow up with MoEF for early issuance of Environmental Clearance and to collect it from
MoEF.
10. It is required to hand over the Environmental Clearance immediately to CEGE, PDPU as
according to condition of EC / MoEF, a public notice about issuance of EC to the CEGE,
PDPU project is required to be published within 1 week from the date of issuance / receipt of
EC.
II.
To assist and coordinate to conduct Public Hearing, if any,
1. Submission of request letter to State Pollution Control Board (SPCB) along with copies of
draft EIA/EMP, RA/DMP report, Executive Summary in English and Local language to
conduct a public hearing.
2. Distribute the relevant documents to nearby villages and Govt. offices as directed by GPCB.
3. To meet all the officials / NGO‟s and appraise them about the project prior to Public Hearing,
as and when required.
4. To advertise notice of public hearing by means of pamphlets, Banners (and /or as directed by
GPCB) and also by advertising in local newspapers and public address system. (Cost shall be
borne by CEGE, PDPU)
5. Collection of draft notice of public hearing from SPCB for publication in local news papers.
6. To assist / accompany CEGE, PDPU, during site visit by GPCB for finalization of Public
Hearing venue or nearby villages for Public hearing purpose. Vehicle for GPCB to be arranged
by the contractor.
7. Preparation of Public Hearing venue (identification of agency), as required by GPCB( PH site
preparation / DG sets/ Display screen / Audio System / Chairs / Tables / Lunch for all etc,
CEGE, PDPU shall bear the cost for the same)
8. To ensure required arrangements for smooth conduct of Public Hearing. (To provide Laptop /
Printer / scanners)
9. To make arrangement (vehicles) to bring the local public from nearby area / Villages of the
Project (affected persons) to attend the public hearing. To also make vehicle arrangements for
GPCB officials to reach Public Hearing venue.
10. To coordinate with GPCB representatives for public hearing and its required arrangements.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
11. To prepare presentation for Public Hearing in Local language and send to CEGE, PDPU for
review. To also depute experience person/s along with CEGE, PDPU to GPCB office for
getting presentation review by GPCB officials.
12. To depute an experienced person/s who will be well aware about the project and its
environmental issues / data to respond the queries during Public Hearing. The queries should
be responded preferable in local language or in English.
Note: CEGE, PDPU shall bear the expenditures towards Publication of PH Notice and PH
Arrangements only, rest of the expenditures for above activity shall be borne by
Consultant.
In case, public hearing is waived off, then scope of Public Hearing shall be removed
and CEGE, PDPU shall not be liable to Consultant for any payment for the same)
III.
To assist in obtaining the Certified EC compliance report from Regional Office of
MoEF for existing EC, if any
1. Preparation of Environment Clearance Compliance (existing EC) and submission of same to
Regional Office (RO), MoEF for certification
2. Coordinate with RO-MoEF for early site visit and also to assist/ accompany CEGE, PDPU
during Site visit of RO MoEF officials. Even if CEGE, PDPU officials are not in position to
join for the meeting, Consultant needs to manage the same. (Lodging / Boarding/ vehicle and
other requirements for RO-MoEF official has to be managed by consultants)
3. Follow ups with RO-MoEF for early issuance of certificate on Compliance. It should be
ensured that Certificate of compliance to be accepted by MoEF- New Delhi. (there should not
be any issue/delay in issuance of final EC). EC compliance certificate should be received on or
before finalization of final EIA.
Note: All expenditure for above shall be borne by Consultant including site visit of MoEF
official/s.
Scope Domain
The following activities need to be conducted for the preparation of EIA/EMP report for the
exploratory drilling
1. Site details within 2.5 km radius of the each proposed well, any habitation, any other
installation/activity, flora and fauna, approachability to site, other activities including
agriculture/land, satellite imagery for 10 km area. All the geological details shall be mentioned
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
in the Topo sheet of 1:50,000 scale, superimposing the well locations and other structures of
the projects.
2. Details of forest land involved in the proposed project. Clearance is to be taken for drilling.
A copy of forest clearance letter, if applicable.
3. Distance from nearby critically/severely polluted area, if applicable. Status of moratorium
imposed on the area.
4. Environmental considerations in the selection of the drilling locations for which environmental
clearance is being sought. Present any analysis suggested for minimizing the foot print giving
details of drilling and development options considered.
5. Baseline data collection for air, water and soil for one season in an area of 10 km radius with
centre of field as its centre covering the area of all proposed drilling wells.
6. Topography of the project site (1:50,000 scale).
7. Action plan for ambient air quality parameters as per National Ambient Air Quality Standards
(NAAQS) for SO2 and NOx and Benzene
8. Details of Ambient Air Quality monitoring at all locations for SO2, NOx, Volatile Organic
Compound (VOCs), Methane and non-methane HC.
9. Soil sample analysis (physical and chemical properties) at the areas located at the all locations.
10. Ground and surface water quality in the vicinity of the proposed wells sites.
11. Climatology and Meteorology including wind speed, wind direction, temperature, rainfall,
relative humidity etc.
12. Measurement of Noise levels within 2.5 km radius of the proposed wells.
13. Vegetation and land use; flora/fauna in the study area with details of endangered species, if
any.
14. Potential environmental impact envisages during various stages of project activities
(exploration, exploitation and facility development).
15. Actual source of water and 'Permission' for the drawl of water from the Competent Authority.
Detailed water balance, wastewater generation and discharge.
16. Noise abatement measures and measures to minimize disturbance due to light and visual
intrusions in case coastally located.
17. Treatment and disposal of waste water.
18. Detailed solid waste generation, collection, segregations, its recycling and reuse, treatment and
disposal
19. Disposal of spent oil/lube
20. Disposal of fluids
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Centre of Excellence for Geothermal Energy (CEGE)
21. Storage of chemicals at the site, proposed preventive measures for spillage and accident.
22. Mud make-up and mud and cutting disposal – all options considered shall be listed with
selective option.
23. Hazardous material - Usage, Storage, Accounting and Disposal.
24. Disposal of packaging waste from site.
25. Oil spill emergency plans in respect of recovery/reclamation.
26. H2S and CO2 emissions control.
27. Details of control of air, water and noise pollution in oil collection system.
28. Disposal of produced/formation water.
29. Whether any burn pits being utilized for well test operations.
30. Restoration and decommissioning plans which shall include mud pits and wastage restoration
also and documentation and monitoring of site recovery.
31. Measures to protect ground water and shallow aquifers from contamination.
32. Risk assessment and disaster management plan for independent reviews of well designed
construction etc. for prevention of blow out.
33. Environmental management plan.
34. Documentary proof of membership of common disposal facilities, if any.
35. Details of environmental and safety related documentation, including documentation and
proposed occupation health and safety, Surveillance Safety Programme for all personnel at
site.
36. Total capital and recurring cost for environmental control measures.
37. To asses crop compensation for different types of crops.
38. Land use along with maps & cropping pattern, vegetation ecology, flora & fauna
39. Demography & Socio-economics of the area
40. Treatment and utilization of produced water.
41. Estimation and computation of air emission resulting out of drilling operations
42. Assessment of impact on air, water, soil, solid/hazardous waste and noise levels
43. Evaluation of the adequacy of the proposed pollution control measures to meet the air quality
emission standards, water discharge norms, solid/hazardous waste generation and disposal
44. Estimation of noise level due to operation of drilling, its associated equipments and vehicular
movement & prediction and evaluation of impacts due to increase in noise levels arising out of
the proposed activities on the surrounding environment.
45. Proposed mitigation measures for noise pollution
46. Storage of chemicals at the site, proposed preventive measures for spillage and accident.
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Centre of Excellence for Geothermal Energy (CEGE)
47. Risk Assessment & Disaster Management Plan

Identification of hazards

Hazards operability/ Hazard analysis

Consequence/Risk Analysis

Risk Presentation & proposed mitigation measures for Risk Reduction

Disaster Management Plan (DMP)

Design details of Blowout preventer (BOP) and mechanism of control.

Oil spill contingency plan and emergency response plan.
48. Measures to be taken for decommissioning of the rigs & projects.
49. A tabular chart with index for point wise compliance of above points (1-48).
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Centre of Excellence for Geothermal Energy (CEGE)
SECTION-IV
PRICE SCHEDULE
Table- A (For Dholera/Gandhar/Unai/Chabsar/Tuwa)
Sr. No.
I*
II
III
Item Details
Drilled sites
Public Hearing
Certificate – EC
compliance Report
Unit
5
5
5
Amount in INR
Total ( II+III)
Service Tax @ 12.36%
Total (A)


I* - This should be cumulative total of Annexure -1

For Sr. No. II to III, payments shall be made on actual, i.e. on performance of the activity
and its numbers as applicable. 

The above cost should be inclusive of travelling / lodging boarding for EAC/EC/PH
related activities. 
Notes:
1. Only National Accreditation Board for Education and Training (NABET) – Quality
Council of India (QCI) Approved agencies should be considered for the bidding.
2. Agency should be in position to start the work immediately after receiving LOA.
3. All Statutory Fees shall be paid by CEGE, PDPU as extra.
4. Newspaper publication cost (PH notice & EC notice) shall be borne by CEGE, PDPU.
5. The rates should be quoted in INR only.
6. The rates shall be inclusive of all taxes, levies, duties, other charges etc except Service
Tax. Service Tax shall be reimbursed by CEGE, PDPU, if applicable.
7. The payment shall be made within 30 working days after certification of invoices by
CEGE techno-commercial team for actual work done in accordance with Work Order /
LOA.
8. The above cost shall be inclusive of travelling / lodging boarding for EAC/EC/PH
related activities
9. The above rates should be inclusive of all associated costs of activities required.
10. Being an experienced consultant, bidder should consider the time taken for liaison &
coordination activities and quote accordingly.
11. The Scope of EIA should only start from the date of commencement of Environment
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Centre of Excellence for Geothermal Energy (CEGE)
Monitoring on the account of “Available window” for Environmental Monitoring.
12. The bidders should be well aware about the process of Environmental Clearance and
subsequent Public Hearing and SPCB Clearances, based on their experience they can
consider the visits and quote accordingly.
Annexure – 1 to Price Schedule
Detailed price schedule for carrying out EIA.
Below details should be compiled and total amount should be filed in final Price Schedule i.e.
Sr.No. I of Table-A
Sr.
No.
Item Details
Unit
1
Site details within 2.5 km radius of each
proposed well / Installation, any habitation,
any other installation / activity, flora and
fauna. Preparation of map SOI, with 10
Km boundary to identify features (various
industries, surface water bodies, Forest,
coastal zone around. All the geographical
details shall be mentioned in the Topo
sheet of 1:50000 scale, superimposing
1. The well locations and other structures
of the projects.
2. Distance from critically polluted area.
3. Distance from forest, wild life
sanctuary and eco-sensitive area.
Land use studies based on satellite imagery
for study area of 10 km radius
1 season Site specific meteorological data
using temperature, relative humidity,
hourly wind speed and direction and
rainfall.
1 season AAQ monitoring, per one
location as per NAAQS 2009.
Air
Modelling
of
project
sites.
Determination of atmospheric inversion
level at project site and assessment of
ground level concentration of pollutants
from stack mission based on site specific
meteorological features
Ground water and or surface water quality
monitoring. (per sample)
Soil analysis report ( per sample)
5
2
3
4
5
6
7
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Unit
Rate
Max
Qty
Amount
Considered
for EIA
Studies
5
5
5
8
samples
5
5
6
5
6
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Centre of Excellence for Geothermal Energy (CEGE)
8
9
Noise analysis (per sample)
Occupational health surveillance
programme
Action plan for control and monitoring
secondary fugitive emissions from all
sources
Action plan for zero- discharge of effluent.
Treatment and disposal
Action plan for development of green Belt
Action plan for rain water harvesting
measures at plant site
Oil spill emergency plans in respect of
recovery/ reclamation
Environment Impact Assessment (Air,
water, land etc) during various stages of
project activities such as site activation,
development, operation/maintenance and
Decommissioning
Preparation of EMP based on current
Environment data
Field area expert reports (all Functional
areas)
Risk assessment & Disaster management
plan
Any other points in compliance to
TOR.
Report writing
Coordination with MoEF for obtaining
EC
TOTAL
10
11
12
13
14
15
16*
17
18
19
20
21
5
5
1
5
1
5
1
5
5
1
1
5
1
5
1
5
1
5
1
5
1
5
1
5
5
1
1
Notes:

However, the final number of samples / monitoring locations should be as per feasibility. 

Ground water studies should include geological features and geo – hydrological status of
the study area and ecological status (terrestrial and aquatic) 

 EMP should contain details of Air pollution control system, Water and waste water
management, monitoring frequency, responsibility and time bound implementation plan for
mitigation measures. 

In addition to above, flood plain related data and land subsidence related data of
particular area should also be incorporated in the EIA. 
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
SECTION-V
GENERAL TERMS & CONDITIONS
The Following terms and conditions will be a part of Contract:
1. Entire Agreement: This Contract constitutes the entire agreement between the Parties hereto
and supersedes all prior negotiations, representations or agreements related to the Contract
either written or oral. No amendments shall be effective unless issued in writing and agreed by
CEGE, PDPU and Contractor.
2. Scope of Services and Technical Specifications: Scope of Services shall be, „Carrying out
Environmental Impact Assessment Studies‟ for the proposed sites; the details of which have
been discussed earlier in this document.
3. Contract Price: To complete the above mentioned scope of services CEGE, PDPU shall pay
the Contractor on the basis of Rate Schedule attached as Price Schedule.
The Rates mentioned in Schedule shall be firm and fixed throughout the execution /currency of
the Contract and no escalation on whatsoever ground shall be allowed.
4. Deliverables: The bidder shall submit Two (2) Hard-copies & One (1) Soft copy of final
report / statement as per the scope mentioned herein. The reports shall be submitted to: Mr.
Dwijen Vaidya, Research Assistant, CEGE, Pandit Deendayal Petroleum University, Raisan
Village, Gandhinagar – 382007, Gujarat. The bidder shall complete the scope of services as
mentioned above and submit the report within Seven (7) days of collection of sample from the
sites.
5. Payment Terms:
I.
Pre Drilling and Pre Production EIA/EMP – RA/DMP & Environmental Clearance
30% on submission of draft EIA to CEGE, PDPU
30% on submission of final EIA to MoEF for Environment Clearance
40% on receipt of Environmental Clearance from MoEF
II.
Public Hearing
30% on submission of request for Public Hearing to GPCB along with draft EIA and
Executive summary
30% on Completion of Public Hearing
40% on Submission of final EIA (after incorporation of PH issues) to MoEF
III.
Environment Clearance certification
30% on Submission of request for Certified Compliance report of existing Environment
Clearance to MoEF
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Centre of Excellence for Geothermal Energy (CEGE)
30% on satisfactorily completion of site visit by MoEF official 40 % on receipt of
Certification for EC compliance
Payment shall be made within 30 (thirty) days from the receipt of the undisputed Invoices
which shall be duly certified by CEGE, PDPU representative. Each Invoice shall
accompany with the copy of Log sheet/Report duly certified & countersigned by the
CEGE, PDPU representative. No interest shall be payable on delayed payments by the
CEGE, PDPU.
The Contractor shall raise Invoice to:
Mr. Dwijen Vaidya
Research Assistant
Centre of Excellence Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University (PDPU)
Knowledge Corridor, Raisan, Gandhinagar
Gujarat – 382007
6. Contract Duration: The primary duration of the Contract shall be for a period of five (5)
Months. CEGE, PDPU shall have the option of extending the Contract for further period, at its
own discretion at the same rates, terms and conditions by giving (seven) 7 days notice before
the expiry of the primary Contract period depending upon CEGE, PDPU‟s requirement &
performance of the Contractor.
7. Rejection: If CEGE, PDPU finds that the quality of services performed is not in accordance
with the specifications and other conditions stated in the RFQ documents, CEGE, PDPU shall
be entitled to reject the services in part or in full, as the case may be and intimate the
Contractor for appropriate corrective action at its end. CEGE, PDPU shall not make any
payment for the services rejected unless the Contractor re-performs the services and completes
it as per the acceptable norms / stipulations in the industry standards (to the satisfaction of
CEGE, PDPU).
8. Performance Bank Guarantee: The Contractor shall furnish to CEGE, PDPU a Performance
Bank Guarantee for 10% (Ten percentage) of the value of Contract within 21 (Twenty one)
days of issue of the LOA. The Contractor by furnishing the Performance Bank Guarantee shall
guarantee the Performance of the Contract and shall also guarantee that the services so
provided under the Contract shall be in strict conformity with the specifications, details;
requirements stipulated in the Contract and shall satisfactorily perform during the period of the
Contract. CEGE, PDPU shall have the right to forfeit the entire Performance Bank Guarantee
amount in the event the Contractor does not perform or denies performing services against the
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Centre of Excellence for Geothermal Energy (CEGE)
Contract terms and conditions at any point of time during the currency of the Contract. The
format for the Performance Bank Guarantee (PBG) shall be as per Attachment-3 of this RFQ.
The PBG shall remain valid up to 90 days beyond the completions/expiry of the Work
Order/Contract period and any extension thereto. It is mandatory that all bidders should submit
Bank Guarantees from any one of the Public Sector Bank in India or from any one of the banks
listed at Attachment-4 “List of approved Banks for providing Bank Guarantee”.
9. Assignment: Contractor shall not assign this Contract or any rights or obligations there under
without the written consent of CEGE, PDPU. CEGE, PDPU may assign this Contract to any
Co-venture without the consent of Contractor.
10. Warranty and Guarantee: The Contractor warrants and guarantees the Work performed
under this Contract. Where CEGE, PDPU has found the Work or part thereof or any rework
not to have been performed in accordance with the Contract, CEGE, PDPU shall detail in
writing the specific nature of the defect and the obligation that the Contractor has failed to
meet. Upon receipt of such notification, the Contractor shall promptly take action necessary to
re-perform the Work in accordance with the Work Order. If Contractor fails to re-perform the
Work in accordance with the notice issued by CEGE, PDPU, then CEGE, PDPU or any person
appointed by or on behalf of CEGE, PDPU may proceed to re-perform the Work at the
Contractor's risk and expense, the reasonable and proper costs of which shall be recoverable by
CEGE, PDPU from the Contractor. The re-performance of such defective work or action by
CEGE, PDPU shall not relieve the Contractor of any of its obligations under the Contract. The
decision of this matter be binding on the contractor at the sole discretion of CEGE, PDPU.
11. Completion of Work: Contractor shall deliver/complete the Work in accordance with the
requirements of the Contract. Strict compliance with these requirements is of the essence of the
Contract.
12. Inspection and Approval: CEGE, PDPU and/ or its authorized third party inspection agency
reserve the right to inspect the Work at Site or other facilities where the Work is being
undertaken by giving a reasonable notice. The Work shall be rejected if performed in noncompliance with the requirements of this Contract.
13. Title of Work: The Title of the Work shall pass on to CEGE, PDPU in accordance with the
condition stated in the Contract.
14. Compliance with applicable Laws, Rules and Regulations: Contractor represents that he has
knowledge of and shall comply with & shall cause Contractor‟s Personnel to comply with the
all laws, rules, ordinances and regulations applicable in India that may govern the performance
of the obligations contained in this Contract. Contractor agrees to obtain, at his own expense,
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
all authorizations, licenses and permits that may be required for the operation of its equipment
in the performance of the Work. All costs and expenses incidental to such compliance will be
paid by Contractor, except as otherwise provided herein.
15. Variation: CEGE, PDPU reserves the right to make instructions to vary the Contract. No
variation in this Contract will be accepted unless authorized by a formal written Variation
Order.
16. Insurance & Labour enactments: Contractor shall carry and maintain all relevant and valid
insurance cover for its employees, workmen, personnel, equipment, which are mobilized to
CEGE, PDPU designated location for performing the scope of work, as per relevant applicable
laws, as amended from time to time particularly the workmen‟s compensation act, payment of
wages act, contract labour (regulation act), etc., and keep CEGE, PDPU indemnified of
provisions of this rules and acts. Contractor shall ensure strict & regular compliance to
Minimum Wages Act, No dues to the Employees who have resigned or whose services are
terminated, engaged by the contractor regarding payment of wages, service compensation,
Bonus, Gratuity, Un-availed Leave Salary, Notice pay & etc.
17. Tax Indemnity: Unless specified in the Contract it is deemed to understand that Contract
Price / Rates are all-inclusive. All taxes and duties are deemed to be included in the Contract
Rates / Prices. Contractor shall indemnify and hold harmless CEGE, PDPU and Co-ventures
from all taxes and duties and any interest and penalties thereon. CEGE, PDPU shall provide
the required forms as applicable for tax exemptions/ concessions. CEGE, PDPU shall make
statutory deductions from all payments made to the Contractor under this Work Order. The
rates given in the Contract are inclusive of all levies/ duties paid/ payable in execution of the
contract except Service Tax which shall be paid at the prevailing rate as indicated above. Any
variation during the contract period as promulgated by Govt. shall be adjusted on either side on
scrutiny of proof of payment. However, increase in taxes, levies/ duties for work executed
beyond the contract duration will not be applicable.
18. CEGE provided information: On receipt of any specifications, drawings or other information
required for the Work and supplied by CEGE, PDPU or supplied expressly on its behalf, the
Contractor shall inspect same for omission, inconsistency or inaccuracy. If the Contractor
considers there is any omission, inconsistency or inaccuracy in such specifications or
drawings, or that any modification should be made, the Contractor shall notify CEGE, PDPU
forthwith in writing.
19. Local Goods and Services: In the provision of the Work, Contractor shall:a. Give preference to the purchase and use of goods manufactured, produced or supplied in
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
India provided that such goods are available on terms equal or better than imported goods
with respect to the timing of delivery, quality, quantity required, price and other terms;
b. Employ Indian sub-contractors having the required skills or expertise to the maximum
extent possible insofar as their services are available on comparable standards with those
obtained elsewhere and at competitive prices and on competitive terms, provided that
where no such sub-contractors are available, preference shall be given to non-Indian subcontractors who utilize Indian goods to the maximum extent possible, subject to the
provision in point no. 10 above;
c. Co-operate with and assist Indian companies as sub-contractors to enable them to develop
skills and technology to service the petroleum industry;
d. Ensure to the best of its ability that provisions in terms of point no. 12, above are contained
in the sub-contractors; and
e. Ensure that suppliers in India are given adequate opportunities to compete for the supply of
goods and services for the provision of the Work.
20. Termination: CEGE, PDPU may terminate this Contract with 24 hrs notice and without
further liability for any payment to Contractor, if Contractor fails to use due diligence to
perform as specified or if Contractor fails to deliver as specified; or if any proceedings in
bankruptcy, insolvency or receivership are taken against Contractor. CEGE, PDPU reserves
the right to terminate the Contract at any time by giving Contractor written notification
specifying the date of termination. On the date of such termination Contractor shall discontinue
all work in connection with the provision of the Work except as expressly instructed by CEGE,
PDPU regarding the care or disposal of the Work. CEGE, PDPU shall pay Contractor in
respect of all work satisfactorily performed up to the date of termination. In no event shall
Contractor be entitled to any prospective profits or any consequential damages because of such
termination.
21. Indemnity and Liabilities
21.1.
Indemnity by Contractor: Contractor shall, save as is otherwise herein specifically
provided, indemnify and hold harmless company along with its Co-Ventures and their
owned, controlled, affiliated and subsidiary companies and the stockholders, directors,
agents, employees and representatives of each from any and all claims, liabilities, costs,
damages and expenses of every kind and nature with respect to sickness, injury or death of
any Contractor‟s Personnel arising directly or indirectly during or as a result of the
performance of this order from any cause whatsoever, including but not limited to the
negligence of Contractor and its co-ventures.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
21.2.
Indemnity by CEGE, PDPU: CEGE, PDPU shall, save as is otherwise herein
specifically provided, indemnify and hold Contractor harmless from any and all claims,
liabilities, costs, damages and expenses of every kind and nature with respect to sickness,
injury or death of any employee, agent or invitee of CEGE, PDPU or its other contractors
or subcontractors and to damage or destruction of CEGE, PDPU‟s Equipment and any
other property of CEGE, PDPU or its other contractors and subcontractors and their
respective employees agents or invitees arising directly or indirectly during and as a result
of the performance of this order from any cause whatsoever, including but not limited to
the negligence of Contractor.
21.3.
Patent Indemnity: Contractor shall indemnify and hold harmless company with its
successors and assigns and agents from and against any and all claims, losses, damages,
liability, suits and demands arising from actual or alleged infringements of any patent or
patent right, copy right or similar protection in connection with the Work, except where
such claims arise out of work and material furnished in accordance with drawings and
specifications provided by CEGE, PDPU.
22. HSE: In provision of Work, Contractor shall address all the issues related to Health, Safety
and Environment including but not limited to abiding by the applicable laws, its employees‟
Health and Safety, selection of Environmental friendly materials, etc. It is mandatory that all
Contractors‟ personnel shall wear steel-toed safety boots, safety glasses and helmets which
shall be supplied to them and borne by the Contractor.
23. Liquidated Damages: If the Contractor fails to complete the work or any part thereof as per
"Time Schedule & Deliverables" mentioned in the Contract, CEGE, PDPU may without
prejudice to any right or remedy available to CEGE, PDPU under the Contract, recover from
the Contractor as ascertained and agreed liquidated damages and not by way of penalty, a sum
equivalent to 1% of the Contract price for each week of delay or part thereof beyond the
agreed time schedule, upto a maximum of 10% of the total Contract Price.
24. Force Majeure: The terms “Force Majeure” means any of the following events or
circumstance, or any combination of such even or circumstance, which are beyond the
reasonable control of the affected party, which could not have been prevented by good industry
practice or by the exercise of reasonable skill and care, and which, or any consequences of
which, have a material an adverse effect upon the performance of the affected party of its
obligations under the agreement/contract. Events of force majeure shall be limited to war
(whether declared or undeclared), Public enemy strike, hostilities, epidemics, riots, protests,
natural phenomena or calamities, earthquake, landslides, lightening, hurricane, typhoon,
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
cyclone, flood, bad/extreme weather or major storm warning, tidal wave, shipwreck and perils
of navigation landslide, fire explosion, blow out, ionizing radiation or contamination by radio
activity from any nuclear fuel or from any nuclear waste from the combustion or nuclear fuel,
radioactive toxic explosives or other hazardous properties or any explosive nuclear assembly
or nuclear thereof, insurrection, invasions, blockades and civil disturbances or public disorder,
sabotage, accident or similar events beyond the control of the parties or either of them.
Force Majeure shall specifically not include occurrences as follows:

Delay in performance of delivery caused by congestion at Contractor‟s facilities or
elsewhere, an oversold condition of the market, inefficiencies,, or similar occurrences. 

Late performance by Contractor and / or its Sub Contractor‟s caused by unavailability of
equipment, supervisors or Labour, inefficiencies or similar occurrences. 

Mechanical breakdown of any item of contractor‟s or its SUB Contractor‟s equipment,
plant or machinery. 

Delays due to ordinary storm or inclement weather or Non-conformance by Contractor or
SUB- CONTRACTOR.
Unless the delay arises out of a Force majeure occurrence and is beyond Contractor‟s control
and an alternate acceptable source of services, equipment or material is unavailable. No
payments of whatsoever nature, shall be payable to the Contractor for the losses suffered by
the Contractor due to Force Majeure. Additionally, Force Majeure shall not include financial
distress of Contractor or any Sub Contractor.
25. Settlement of Disputes / Arbitration:
Mediation : CEGE, PDPU and the contractor undertake that all disputes, differences or
questions at any time between the parties as to the construction to this Contract or as to any
matter or thing arising out of it or in any way connected therewith shall be resolved between
the parties in good faith by having the discussion between the Project Manager/Contract
Manager level and if required may be taken up to the respective Project Heads, to resolve the
issues/disputes in the interest of the work and at least three attempts shall be made by the both
the parties in this direction.
Should any dispute cannot be resolved between the parties within sixty (60) days or any agreed
extension thereof, any Party may refer the dispute to the arbitration. The case referred to
arbitration shall be other than those for which the decision of the CEGE, PDPU representative
as expressed in this Contract shall be final and conclusive. The Arbitration and Conciliation
Act, 1996 or any statutory modification or re-enactment thereof, for the time being in force,
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
shall apply. The venue for such arbitration will be Gandhinagar/Ahmedabad. This clause
survives the expiry/termination of this Contract
26. Governing Law: This Contract shall be governed by and construed in accordance with laws
of India and the Parties submit to the courts of Gandhinagar/Ahmedabad only. This Clause
survives the expiry/termination of this Contract.
27. Conflict of Interest/ No gift representation: Contractor represents specifically that neither
Contractor nor Contractor personnel have knowingly promised or conferred nor promised or
confer, any financial benefits of any kind whatsoever to any employee of CEGE, PDPU or
authorities involved directly or indirectly in providing/ granting EC in relation to this Contract.
Contractor shall use all the reasonable efforts to prevent Contractor‟s personnel from engaging
in activities known to be contrary or detrimental to the best interests of the CEGE, PDPU.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
Attachment-1
BIDDERS RESPONSE ACKNOWLEDGMENT OF REQUEST FOR QUOTE PACKAGE
RFQ/Enquiry – _______________________
Dated _______________
As a delegated authority/representative of the organization named below, I have reviewed the contents of the
package and on behalf of my company, acknowledge the receipt of the same and advise that we will:
BID______________________
NOT BID______________________
Reason for no Bid (optional):__________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
__________________________________________________
For
Name of Company: _____________________________
Signature
: _________________________________
Title
: _________________________________
Date
: _________________________________
Transmittal via facsimile:
ATTENTION
Mr. Dwijen Vaidya
Research Assistant
Centre of Excellence for Geothermal Energy (CEGE)
Pandit Deendayal Petroleum University,
Raisan Village,
Gandhinagar-382007
Gujarat
Mob No: +91-9429613506
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 32
Centre of Excellence for Geothermal Energy (CEGE)
Attachment - 2
Exceptions/ Deviations and Compliance Statement
RFQ/Enquiry No. ……………………
Dated………………
Exceptions/ Deviations to the tender terms and conditions
We have taken following exceptions to Scope of Supply/work / specification /schedule/ the terms and
conditions stated in the Tender.
Sr. No.
Section,
Clause
Reference
A
1
2
B
1
2
Commercial
Description as
in the Tender
Exception
Taken
Explanation/Reason Cost impact
(+/-) and/or
effect on
Delivery
Date
Technical
Note: 1 – Any Alternative Proposal or Deviations to the Tender Terms and Conditions mentioned by the
Bidder other than this format shall not be considered and treated as no deviations taken by the Bidder.
OR
COMPLIANCE STATEMENT
I/We ____________ (Supplier/Contractor) _____________ hereby agrees to enter into a Rate
Contract with Centre of Excellence for Geothermal Energy (CEGE), PDPU, in compliance with the
terms
and
conditions
attached
to
Tender/RFQ/Enquiry No ___________________ dated
_____________ should [Supplier/Contractor] be the successful Tenderer as a result of the tender
evaluations.
Signature
: ______________________
Seal
: ______________________
Date
: ______________________
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 33
Centre of Excellence for Geothermal Energy (CEGE)
Attachment-3
PERFORMANCE BANK GUARANTEE FORMAT
To:
Prof. Tarun Shah;
Registrar
Pandit Deendayal Petroleum University
Raisan - 382007,Gandhinagar,Gujarat.
WHEREAS:
(1) By a Contract/Work Order No. ____________ dated _________ (hereinafter referred to as
the
“Contract/Purchase
___________________
Order”)
for
the
(Supplier/Contractor
_________________
Name)
(hereinafter
between
M/s
called
the
“Supplier/Contractor”) of the one part and CEGE, PDPU of the other part, the
Supplier/Contractor agrees to supply the material in accordance with the Contract/Purchase
Order.
(2) In response to the request made by Supplier/Contractor, we __________________________
(Name of Banker) (hereinafter called the “GUARANTOR”) hereby irrevocably and
unconditionally guarantee in favor of CEGE, PDPU the payment of amounts (without any
withholding, deduction or set off) the sum of INR Rs.______________ (Rupees
_____________), as guarantee for obligation of the Supplier/Contractor to perform the
Supply/work in accordance with the Contract. The sum shall become payable by us immediately
on first demand by CEGE, PDPU without proof or conditions not withstanding any dispute or
protest by the Supplier/Contractor or any other third party. Multiple demands may be made in
respect of our guaranteed obligations.
(3) We shall not be discharged or released from this Guarantee by any waiver, modification,
agreements made between the Supplier/Contractor and CEGE, PDPU with or without the consent
or by any alteration in the obligations undertaken by the Supplier/Contractor or by any
forbearance whether as to payment, time performance or otherwise, or by any change in name or
constitution of CEGE, PDPU or the Supplier/Contractor.
(4) This Guarantee is a continuing security and, accordingly, shall remain in operation for three (3)
months after the completion / termination of the Contract.
(5) We agree that the Guarantee is given regardless of whether or not the sum outstanding
occasioned by the loss, damages costs, and expenses or otherwise incurred by CEGE, PDPU is
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence for Geothermal Energy (CEGE)
recoverable by legal action or arbitration.
(6) The rights under this Guarantee shall be assignable by CEGE, PDPU to third parties with prior
consent of Bank.
(7) This Guarantee shall be governed by and construed in accordance with the laws of India.
(8) The Guarantee herein contained shall not be determined or affected by the liquidation or winding
up, dissolution or changes or constitution or insolvency of the said Contractor but shall in all
respects and for all purposes be binding and operative until payment of all money due in respect
of such liabilities is paid.
IN WITNESS whereof this Guarantee has been duly executed by GUARANTOR this ___________
day of ______________, 2015 or and on behalf of ___________________ (Supplier/Contractor).
Name
:
_____________________________________________
Designation
:
_____________________________________________
Banker‟s Seal
:
_____________________________________________
Address
:
______________________________________________
Note:
1) The formats for any of the Bank Guarantees shall not be changed except for any minor
variations that the Bank may require. Failure to comply with this requirement may entail
disqualification of the Tender.
2) It is mandatory that all bidders should submit Bank Guarantees from any one of the Public
Sector Bank in India or from any one of the banks listed at Attachment-4 “List of approved
Banks for providing Bank Guarantee”.
Attachment – 4
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 35
Centre of Excellence for Geothermal Energy (CEGE)
List of approved Banks for providing Bank Guarantee
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Page 36
Centre of Excellence for Geothermal Energy (CEGE)
Attachment – 5
Sr.
No.
1
2
3
4
5
6
7
8
9
10
11
General and Financial Details to be submitted in Technical Bid by bidder
Description
Bidders to Provide
Provide details
Remarks
IT PAN No.
VAT Reg No.
Service Tax Reg No.
Provident Fund Code No.
ESI Registration No.
Bank Details
Bank Name
Branch
Account No.
Bidder's complete Details
Name
Address
Tel No.
Fax No.
Contact Person Name & Designation
Mobile No.
Email id
State whether the Bidding Company is
proprietary/Pvt. Ltd./Ltd
Bidder's representative:
Name
Contact Details
Identity Proof
Acceptance to the terms and conditions of the
Tender
Bidder's annual Turn-over & Net-worth
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
Attach copy
Attach copy
Attach copy
Attach copy
Attach copy
Attach copy of
Identity Proof
Attach entire copy of
tender duly signed and
stamped on each page
Bidder to submit
audited annual balance
sheet & P&L account
of last 3 financial year
Page 37
Centre of Excellence Geothermal Energy (CEGE)
Attachment - 6
BID BOND FORMAT
TO:
Mr. Dwijen Vaidya, Research Assistant, CEGE, Pandit Deendayal Petroleum University,
Raisan Village, Gandhinagar-382007, Gujarat, India
WHEREAS:
In
response
to
the
request
made
by
the
Tenderer,
we
(Name
of
Banker/Insurer) ______________________ (hereinafter called the “Guarantor”) hereby
irrevocably and unconditionally guarantee the sum of Indian Rupees ________________/(INR __________________________ only) in favour of Pandit Deendayal Petroleum
University (PDPU), if Tenderer fails to perform its obligations as set forth below:
(i).
The Tenderer agrees to keep the Proposal open for acceptance by CEGE, PDPU
during the period of validity (15 days from the Commercial Bid Opening Date)
specified in the Tender.
(ii).
The Tenderer, having been notified of acceptance of its Proposal by CEGE, PDPU
during the period of Tender validity:
(a)
Fails or refuses to execute the agreed Contract/ Agreement, if required; or
(b)
Fails or refuses to furnish the Performance Bank Guarantee in accordance with
the format provided in the Tender document; or
(c)
Seeks Variation or modification of Proposal; modifications to the terms and
conditions
(d)
Tries to influence CEGE, PDPU on bid evaluation, bid comparison or
Contract award decision.
The sum shall become payable by us immediately on first demand by CEGE, PDPU
without proof or conditions not withstanding any constitution or protest by the
Tenderer or any other third party.
(iii).
CEGE, PDPU shall have the fullest liberty without our consent and without affecting
in any manner, our obligation hereunder, to relax any of the terms and conditions of
the aforesaid Tender, from time to time, or to postpone any time any of the powers
exercisable by CEGE, PDPU against the said Tenderer and Guarantor shall not be
relieved from its liabilities by reason of any such relaxation being granted to the
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence Geothermal Energy (CEGE)
Tenderer by CEGE, PDPU or any indulgence by CEGE, PDPU to the said Tenderer
or by any such matters or things whatsoever.
(iv).
The Guarantor shall not be discharged or released from this Guarantee by any
Contract/Agreement made between the Tenderer and CEGE, PDPU with or without
the consent of the Guarantor or by any alteration in the obligations undertaken by the
Tenderer or by any change in name or constitution of CEGE, PDPU or the Tenderer.
(v).
The Guarantee herein shall not be affected by any change in the constitution of the
Bank or the Tenderer.
(vi).
This Guarantee shall not be revoked during its currency, and shall remain in effect for
the contract from the Date of LOA.
(vii).
This Guarantee shall be governed and construed in accordance with the laws of India
and all of the parties to this Guarantee hereby irrevocably submit to the non-exclusive
jurisdiction of the High Court of Ahmedabad.
IN WITNESS whereof this Guarantee has been duly executed by GUARANTOR the
____________________
day
of
_____________
for
and
on
behalf
of
(______________________)
Name
:
_______________________________________
Designation
:
________________________________________
Banker‟s Seal
Address
:
_______________________________________
:
_______________________________________
BID BOND
It is a condition precedent to the acceptance of any tender by the CEGE, PDPU that the
Tenderer shall provide a Bid Bond by means of a Bank Guarantee for an amount stated in the
Invitation to Tender in the prescribed format and valid for a period of 150 days from the Date
of LOA. The Tender may be disqualified in the absence of a Bid Bond in the prescribed
format.
Conditions for Invoking of Bid Bond Guarantee
The following conditions (illustrated, not limited to) would also lead to the invoking of Bid
Bond Guarantee:
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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Centre of Excellence Geothermal Energy (CEGE)
a)
If the Tender is withdrawn during the validity period or any extension thereof.
b)
If the Tender is varied or modified in a manner not acceptable to CEGE, PDPU during
the validity or agreed extension validity period duly agreed by the Tenderer or after
notification of award by CEGE, PDPU and prior to signing of the Contract.
c)
If the successful Tenderer is seeking modifications to the terms and conditions after
notification of award or declines to accept the Letter of Award.
d)
If the successful Tenderer fails to furnish Performance Bank Guarantee within 10
days of the issue of the Letter of Intent/Award.
e)
Any effort by the Tenderer to influence CEGE, PDPU on bid evaluation, bid
comparison or Contract award decision.
Note:
1) The formats for any of the Bank Guarantees shall not be changed except for any minor
variations that the Bank may require. Failure to comply with this requirement may
entail disqualification of the Tender.
2) It is mandatory that all bidders should submit Bank Guarantees from any one of the
Public Sector Bank in India or from any one of the banks listed at Attachment-4 “List
of approved Banks for providing Bank Guarantee”.
RFQ no: PDPU/CEGE/EIA & EC/15-16/01
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