WOODSTOCK POLICE SERVICES BOARD
PUBLIC MEETING – AGENDA
Date:
Time:
Location:
Monday, May 13, 2013
4:00 p.m.
Woodstock Police Service – Division 1
615 Dundas Street, Woodstock
1.
Call to Order –
2.
Approval of Agenda
3.
Declaration of Pecuniary Interest
4.
Approval of Minutes – April 08, 2013
5.
Verbal Reports from the Board Chair
6.
Verbal Reports from the Chief of Police
7.
Communications:
a) Ministry of the Attorney General, Ron Taylor, Manager Court Operations, St. Thomas,
Stratford and Woodstock, and Paul Langlois, Director, Court Operations, West Region
b) DASO, The Organizing Committee, Mary Anne Silverthorn, DASO Board Member,
dated April 12, 2013, re: Constable McEwen escort at “Fashionably Yours” fundraiser
c) Nadine Hammerton, Branch Administrator, CIBC, dated May 2013, re: thanks and
appreciation to Constable Yeo
d) Ontario Civilian Police Commission, David C. Gavsie, Associate Chair, dated April 22,
2014, re: Creation of the Safety, Licensing Appeals and Standards Tribunals Ontario
(SLASTO)
e) Ministry of Community Safety and Correctional Services, Julie Moscato, Manager
Program Dev. Section, dated May 09, 2013, re: R.I.D.E. Grant Program Funding
Cheque
Recommendation: That the Board approves the Agenda as circulated. or with the following amendment(s)
Recommendation: That the Board approves the Minutes of April 08, 2013 as typed and circulated.
Recommendation: That the above communications be received by the Board.
8.
Media Relations – April/May Activities Covered in Radio, Newspaper & Rogers TV
9.
Statistics
a) 2012 vs 2013 Woodstock Police Calls for Service
b) 2013 Report on Complaint Investigations Report
c) Motor Vehicle Collisions Report - January 1, 2013 - March 31, 2013
Recommendation: That the April/May Public Relation Activities Report and Media Releases covering Radio,
Newspaper & Rogers TV be received by the Board.
Recommendation: That the Statistics be received by the Board
10.
Unfinished Business
11.
New Business
a) Zone 4 Meeting Minutes and verbal report from Mary Anne Silverthorn - attendee
Recommendation: Board receives the Zone 4 Minutes dated May 1, 2014 and report from Board Member Mary
Anne Silverthorn who attended.
-2b)
CAPB Conference August 15 – 17, 2013 & Sponsorship Request
c)
WPSB Policy & WPS Directives for Review/Approval
i)
AI-003 – Equal Opportunity, Discrimination & Workplace Harassment prevention
ii)
AI-005 – Auxiliary Program – amended
iii)
ER-007 Ground Search for Lost or Missing Persons
iv) LE-036 – Child Pornography /Internet Child Exploitation
Recommendation: - Review/discuss Conference Program, Registration & Attendance
Recommendation: Board approves above WPSB Policy and WPS Directives as received.
12.
Closed Session
13.
Motions Arising from Closed Session
14.
Date of Next Meeting – Monday, June 10, 2013 – 4:00 p.m.
15.
Adjournment
Recommendation: That the Board adjourns to Closed Session at ______p.m. to discuss:
Personal Matters about identifiable individuals, including Woodstock Police Service Members
Labour relations or employee negotiations
Intimate financial matters
Recommendation: That the Board does now rise from Closed Session and reconvene at _____ p.m.
Recommendation: That the Board does now adjourn at ________ p.m.
WOODSTOCK POLICE SERVICES BOARD MINUTES
The Woodstock Police Services Board met on Monday, April 08, 2013 at the Woodstock
Police Service Headquarters, 615 Dundas Street, Woodstock at 4:00 p.m. Present were
Chair Sandra J. Talbot, Mary Anne Silverthorn, Vice Chair & Provincial Appointee; Nancy
O’Grady, Provincial Appointee; Mayor Pat Sobeski, and Daryl Stevenson, Community
Member. Also in attendance were Chief Rodney Freeman, Deputy Chief Daryl
Longworth, Inspector William Renton, and Marilyn Pearson, Executive Assistant.
CALL TO ORDER
Chair Talbot called the meeting to order at 4:00 p.m.
1.
APPROVAL OF AGENDA
Moved by Mary Anne Silverthorn
Seconded by Nancy O’Grady
resolved that the Board approves the Agenda with the following additions:
Under #7, Communications add:
c) Don E. McKay, Warden, County of Oxford, dated April 2, 2013, re: Support for the
creation of a Police Office within the Woodstock Court Facility.
d) Louise Gartshore, City Clerk, City of Woodstock, dated April 05, 2013, re: Support for
the creation of a Police Office within the Woodstock Court Facility. CARRIED
2.
APPROVAL OF MINUTES – MARCH 11, 2013
Moved by Daryl Stevenson
Seconded by Pat Sobeski
resolved that the Board approves the Minutes of March 11, 2013 as typed and circulated.
CARRIED
3.
COMMUNICATIONS
Moved by Pat Sobeski
Seconded by Nancy O’Grady
resolved that the following communications be received by the Board:
a) Ontario Homicide Investigators Association dated March 11, 2013, re:
Note of Thanks - January 2013 OHIA Membership Meeting
b) Jane McFarlane, Manager, Municipality of Port Hope Police Services
Board, dated March 8, 2013, re: Communications/Dispatch Request for
Proposal invitation
c) Don E. McKay, Warden, County of Oxford, dated April 2, 2013, re: Support
for the creation of a Police Office within the Woodstock Court Facility.
d) Louise Gartshore, City Clerk, City of Woodstock, dated April 05, 2013, re:
Support for the creation of a Police Office within the Woodstock Court
Facility. CARRIED
4.
MEDIA ACTIVITIES REPORT
Moved by Mary Anne Silverthorn
Seconded by Daryl Stevenson
resolved that the March 2013 Public Relation Activities Report and Media Releases
covering Radio, Newspaper, & Rogers TV be received by the Board. CARRIED
Woodstock Police Services Board
April 08, 2013
-2-
5.
STATISTICS
Moved by Daryl Stevenson
Seconded by Pat Sobeski
resolved that the following reports be received by the Board:
a)
2012 vs 2013 Woodstock Police Calls for Service
b)
2012/2013 Charge Comparison Report
c)
2013 Report on Complaint Investigations Report CARRIED
NEW BUSINESS:
6.
OAPSB SPRING CONFERENCE & ANNUAL GENERAL MEETING
Moved by Nancy O’Grady
Seconded by Daryl Stevenson
resolved that the Board approves the attendance of Mary Anne Silverthorn at the
Ontario Association of Police Services Board (OAPSB) Spring Conference & Annual
General Meeting May 29 - June 1, 2013 in Toronto. CARRIED
7.
MEMORANDUM OF UNDERSTANDING FOR THE TRANSPORTATION OF
PRISONERS
Moved by Mary Anne Silverthorn
Seconded by Nancy O’Grady
resolved that the Board authorizes Board Chair to sign the Memorandum of
Understanding (MOU) with the Ontario Provincial Police for the Transportation of
Prisoners between the Courts of Ontario and Provincial Correctional Institutions.
CARRIED
8.
EMPLOYEE COMPUTER PURCHASE PROGRAM
Moved by Daryl Stevenson
Seconded by Pat Sobeski
resolved that the Board supports Woodstock Police Service Members participating in
the City of Woodstock’s Employee Computer Purchase Program as per the report
dated April 4, 2013. CARRIED
9.
CLOSED SESSION
Moved by Daryl Stevenson
Seconded by Nancy O’Grady
resolved that the Board adjourns to Closed Session at 4:15 pm to discuss:
Personal matters about identifiable individuals, including Woodstock Police
Service Members
Labour relations or employee negotiations
Intimate financial matters CARRIED
Woodstock Police Services Board
April 08, 2013
-3-
10.
CLOSED SESSION RISES
Moved by Mary Anne Silverthorn
Seconded by Pat Sobeski
resolved that the Board does now rise from Closed Session and reconvenes at 5:15 p.m.
CARRIED
MOTIONS ARISING FROM CLOSED SESSION - #11 - #26
11.
CLOSED SESSION AGENDA
Moved by Mary Anne Silverthorn
Seconded by Nancy O’Grady
resolved that the Board approves the Closed Session Agenda. CARRIED
12.
STAFFING REPORT
Moved by Daryl Stevenson
Seconded by Nancy O’Grady
resolved that the Board receives the Staffing Report dated April 2013. CARRIED
13.
PERSONNEL – PART-TIME CIVILIAN MEMBER
Moved by Nancy O’Grady
Seconded by Pat Sobeski
resolved that the Board receives Personnel Order #07/2013 regarding the hiring of a
part-time Civilian Member. CARRIED
14.
PERSONNEL – PROMOTION TO SERGEANT
Moved by Mary Anne Silverthorn
Seconded by Daryl Stevenson
resolved that the Board receives Personnel Order #08/2013 promoting a Constable to
the rank of Sergeant effective March 23, 2013. CARRIED
15.
PERSONNEL - PARENTAL LEAVE REQUEST
Moved by Daryl Stevenson
Seconded by Pat Sobeski
resolved that the Board receives parental leave request of a Member from July 13-July
24, 2013. CARRIED
16.
PERSONNEL - LEAVE OF ABSENCE – AUXILIARY MEMBER
Moved by Nancy O’Grady
Seconded by Mary Anne Silverthorn
resolved that the Board receives leave of absence notice from an Auxiliary Member
from March 04-May 04, 2013. CARRIED
Woodstock Police Services Board
April 08, 2013
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17.
CLOSED SESSION – REPORT #7
Moved by Daryl Stevenson
Seconded by Mary Anne Silverthorn
resolved that the Board receives report dated March 15, 2013 under #7 in Closed
Session. CARRIED
18.
CLOSED SESSION – REPORT #8
Moved by Mary Anne Silverthorn
Seconded by Pat Sobeski
resolved that the Board receives report under #8 in Closed Session. CARRIED
19.
CLOSED SESSION – REPORT #9
Moved by Pat Sobeski
Seconded by Daryl Stevenson
resolved that the Board receives report under #9 in Closed Session. CARRIED
20.
OPERATING STATEMENT – APRIL 03, 2013
Moved by Daryl Stevenson
Seconded by Nancy O’Grady
resolved that the Operating Statement dated April 03, 2013 be received by the Board.
CARRIED
21.
CLOSED SESSION – REPORT #11
Moved by Pat Sobeski
Seconded by Mary Anne Silverthorn
resolved that the Board receives report under #11 in Closed Session. CARRIED
22.
CLOSED SESSION – REPORT #12
Moved by Nancy O’Grady
Seconded by Daryl Stevenson
resolved that the Board receives report under #12 in Closed Session. CARRIED
23.
TRANSFER FROM INSURANCE LOSS RESERVE ACCOUNT
Moved by Daryl Stevenson
Seconded by Nancy O’Grady
resolved that the Board approves the transfer of $4,123.67 from the Insurance Loss
Reserve account to the revenue account Transfer from Insurance Loss Reserve 050069236-0000 to pay Frank Cowan Company a deductible claims billing dated January
31, 2013. CARRIED
24.
DRAFT REQUEST FOR PROPOSAL – EFFICIENCY REVIEW 2013
Moved by Mary Anne Silverthorn
Seconded by Daryl Stevenson
resolved that the Board approves the Request for Proposal document for the 2013
Woodstock Police Service Efficiency Review as circulated. CARRIED
Woodstock Police Services Board
April 08, 2013
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25.
DRAFT 2013-2015 BUSINESS PLAN
Moved by Mary Anne Silverthorn
Seconded by Pat Sobeski
resolved that the Board approves the 2013-2015 Woodstock Police Business Plan as
circulated. CARRIED
26.
RADIO SYSTEM PHYSICAL SITE SURVEY
Moved by Daryl Stevenson
Seconded by Nancy O’Grady
Resolved that the Board receives the Radio System Physical Site Survey Report dated
April 04, 2013. CARRIED
27.
ADJOURNMENT
Moved by Daryl Stevenson
Seconded by Mary Anne Silverthorn
resolved that the Board does now adjourn at 5:20 p.m. CARRIED
Our next meeting is scheduled for Monday, May 13, 2013 starting at 4:00 p.m. at
Woodstock Police Service Headquarters.
_____________________________
Sandra J. Talbot, Chair
Woodstock Police Services Board
_______________________________
Mary Anne Silverthorn, Vice Chair
Woodstock Police Services Board
Community Service Officer – Monthly Activity Report
Constable Steven McEwen #9046
April 2013
• VIP
• 2APRIL – Media Release – domestic disputes
• 3APRIL – Media Release – two vehicle crash
• 3APRIL – Media Release – Pittock Park Trailer fire
• 5APRIL – Media Release – Pedestrian Car collision
• 9APRIL – Media Release – Break and Enter
• 10APRIL – Media Release – Domestic Incidents
• 9APRIL – Media Release – Van strikes house on Karn Av.
• 17APRIL – Media Release – Police Kept Busy with domestics
• 20APRIL – Media Release – Hit and Run MVC
• 22APRIL – Media Release – Domestics
• 30APRIL – Media Release – Cyclists on sidewalk
• Heart FM Radio and Sentinel Review interview – Van strikes house
• Oxford County Injury Prevention Team – Safety Expos several schools in
Woodstock and assisted in county
• Dealing with bullying issues in schools
• Domestic Assault Services of Oxford – Attended fashion show
• Presentation to Oxford Learning Unlimited – History of Woodstock Police
• Arrest and charge 13 year old male for assault
• Stranger Safety to after school program St Patricks School
• Big Brothers station tour
• Attend schools from time to time for visits
Date: Monday, April 29th
Time: 6pm–8pm
Location: Woodstock Art Gallery (Community Hall, 2nd Floor)
With
Mayor Pat Sobeski, CAO David Creery & Chief of Police Rodney Freeman
New Community Strategic Plan
Downtown Revitalization
CIP (Grants available to property owners)
Policing & Public Safety
Mix & Mingle
Wine & Cheese Reception
Musical Entertainment
Come learn about your BIA and What’s Happening on our Streets
Please RSVP by Thursday, April 25th to Kelly Morrison
Downtown Woodstock BIA . (519) 537-5721 . [email protected]
City Police Simulate School Shooting
Posted 2013-04-24 05:40:00 by Ashley DeGroote Heart FM
It's a worst case scenario that hopefully never happens in the Friendly City. But, Woodstock
Police are prepared in the event of a school shooting.
Members of the force took over the old St Rita's school in Woodstock Tuesday to conduct an
'active shooter' simulation, which saw officers clear the school and approach the threat as
quickly as they can while still maintaining officer safety.
Constable Paul Hill says this training is an enhanced service. "This is the first time we've
done it this year. We're trying to incorporate it annually. It's not mandated like other
things...we've done it every-other year up to this point."
Hill says they try to make the training as real as possible to give the officers a heightened
sense of awareness. "For example, we'll have a subject exit into a hallway from behind,
after they've already passed, we're just trying to make sure they're covering for any threats
from the front, or threats from behind. We'll also throw some screaming victims at them so
they can differentiate from shooting the subject and shooting an innocent victim that's just
trying to get out of the school."
The eight hour training day also included the Crown Attorney's office going over case law,
as well as a domestic violence presentation.
From: Lisa Longworth [mailto:[email protected]]
Sent: April 24, 2013 9:36 AM
To: Daryl Longworth
Subject: Lockdown news report
Good morning Daryl
I heard the Heart FM news story today about the WPS doing lockdown scenarios at the school
yesterday. Ironically, while you were doing this, I was at a meeting involved in a lengthy roundtable
yesterday at our OACP table where we were discussing how best to revisit our completed bomb threat
guidelines with the Ministry of Education, and training for officers. As you can imagine, in light of the
tragic events is Boston and the VIA rail scare, the College of Teachers is now interested in lockdowns and
bomb threat information. The conversation involved discussion on how we rolled out the lockdown
guidelines four years ago, concerns that some schools and police services are still not using these
appropriately in some areas of the province, and how we will go about introducing the bomb threat
guidelines in light of this.
It was so exciting to know that, while even Toronto is reporting that some police officers are struggling
with the best practice of lockdowns, your service is taking the time and initiative to train front line
officers. Having been involved initially here with the TVDSB and TVCSB on their protocol, and with the
development of both the lockdown and bomb threat guidelines, I only hope your good example trickles
down so that our local boards make use of your practice, and understand the importance of having
police at their table for their threat risk protocol discussions that continue to happen, as they seemed
very reluctant to do so.
I was wondering if you would mind my sharing this good news at the OACP level. Please let me know. It
doesn’t likely mean much coming from me but....way to go! I am so proud! 
Have a great day,
Lisa D. Longworth, CYW, B.A. SDS
Community Services Coordinator/Counsellor
Ingersoll Nurse Practitioner-Led Clinic
19 King St. E.
Ingersoll, ON
N5C 1G3
(519) 926-6752 ext. 507
www.ingersollnplc.ca
"Don't judge each day by the harvest you reap...but by the seeds you plant."
Cops Warn Against Downtown Sidewalk Cycling
Posted 2013-05-03 13:15:00 by Adam J. Nyp Heart FM
Woodstock Police say they are watching for cyclists on downtown sidewalks, and are ready
to write tickets.
Police are taking a zero-tolerance approach to sidewalk cycling downtown, in order to keep
the sidewalks safe for pedestrians.
Constable Steve McEwen says the fine for sidewalk cycling is $60. "The fine is $50, plus a
$10 victim surcharge. The officer could choose discretion to warn people, but in general,
they'll be receiving a ticket for that violation. It's not about we don't want you riding your
bike, it's about keeping it safe for everybody using the sidewalk downtown."
McEwen says especially on Dundas between Huron and Van Ave., cyclists need to be on the
road. "We get complaints constantly throughout the summer from business owners and
other people using the core area on foot about cyclists. You may have seen it, I've seen it,
where people are riding pretty quickly on their bicycle and you have someone step out of a
store, and there's a crash."
McEwen says cyclists are considered a vehicle under the Highway Safety Act, and need to
be on the road. But he says safe cycling is also a responsibility shared by those on 4wheels. "I also want to encourage drivers to share the road with cyclists. Let's give that
cyclist the room that they require. If you're downtown on Dundas St., yes the streets are
narrow, and there's a cyclist ahead of you, you're going to have to slow down and wait till
there's room for you to maneuver around the cyclist, and do it safely."
Woodstock Police Service
Chief of Police – Rodney B. Freeman, M.O.M., P.E.S.M., B.A.A., C.M.M.III
615 Dundas Street
Woodstock, Ontario N4S 1E1
TELEPHONE: 519-421-2800 (Administration)
TELEPHONE: 519-537-2323 (Communications Centre)
FAX:
519-421-2287 (Admin Fax)
____________________________________________
MEDIA RELEASE – May 8th, 2013
The Woodstock Police Service is pleased to announce that Chief Rod Freeman has been invited to
testify in front of the Standing Senate Committee on Legal & Constitutional Affairs in relation to a
private member’s bill calling for a minimum 5-year penitentiary sentence for those offenders convicted
of kidnapping a child less than 16 years of age by a stranger. Unless there is a firearm involved or
organized crime is involved, there is currently no minimum jail sentence for convicted offenders.
David Wilks, Minister of Parliament for Kootenay-Columbia (British Columbia), has previously tabled
private member’s Bill C-299 calling for a 5-year minimum jail sentence for those offenders convicted
of kidnapping a child under 16 years of age when the offender is a stranger to the victim. (Not
parental-type abductions.) Mr. Wilks first tabled this issue in November of 2011 and himself made a
presentation to the House of Commons Standing Committee on Justice and Human Rights on
Tuesday May 15th, 2012. “C-299 will ensure that the most vulnerable are protected,” says MP David
Wilks. Chief Freeman then also spoke before the House of Commons Standing Committee on
Justice and Human Rights on May 17th, 2012, supporting Bill C-299.
Chief Freeman will now testify before the Senate Committee on Legal & Constitutional Affairs
on Thursday May 9th, 2013, again speaking in favour of the Bill.
Chief Rod Freeman states, “It is truly a privilege to appear before the Senate Committee on Legal &
Constitutional Affairs on Parliament Hill speaking in support of Bill C-299. My personal hope will be to
make even a small contribution to ensuring the continued safety of our children by supporting a
minimum penitentiary sentence for offenders who threaten their safety through committing the serious
criminal offence of kidnapping.”
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1|Page
th
Woodstock Police Media Release – May 8 , 2013
DRUG DROP OFF
Drug drop-off a first for Woodstock
By Codi Wilson, Woodstock Sentinel-Review
Tuesday, May 7, 2013 5:37:56 EDT PM
To help keep prescription drugs out of the wrong hands, Woodstock Police will be hosting a drug drop off day for
leftover medication.
The event will be held on Saturday from 9 a.m. to 1 p.m. at the County parking lot on Graham St. north of the Public
Library.
"The main thing is to keep it so that it is not available for young people or children to get into," said const. Steve
McEwen.
McEwen said stories often circulate about teens getting a hold of drugs for so-called "farm parties."
"Teens are taking medication like that from home and they’ll go to these [parties] and they will throw whatever into a
bowl and they’ll just pick something and take it with alcohol," he said.
McEwen said that 24% of teens have reported misusing prescription drugs at least once in their life.
"If they had surgery and were on medication but they didn’t use it all or their doctor changed pain killers ... We are
really hoping that they bring in the unused medication," he said.
After the medication is collected and documented, McEwen said it will be disposed of properly by the police's property
officer.
Pharmacy assistants from Shoppers Drug Mart and officials from public health will also be participating in the event.
"We’ll have people actually taking the medication in and seeing how much there is and identifying it. We’ll need some
assistance identifying some of that. Some of it we might not know what it is right away," he said.
1|Page
McEwen stressed that the event will be completely anonymous with no questions asked.
"You can just drive up and drop these thing off and carry on your way. You don’t even have to get out of your car," he
said.
McEwen said this is the first year the police force has participated in the province-wide initiative and isn't quite sure
what to expect in terms of participation.
"Niagara Regional did it last year I believe and they were pretty successful so we are kind of hoping for a successful
time as well," he said.
[email protected]
2|Page
The Navy League of Canada
Woodstock Branch
Victoria Day Weekend Fun at “The Ship”
in Southside Park
Saturday,
May 18,
2013
10am-2pm
Bake sale
Silent
auction
Sunday,
May 19,
2013
10am-2pm
Bake sale
Silent
auction
Monday,
May 20,
2013
11am-5pm
Bake sale
Silent
auction
Jail ‘n’ Bail
Balloon Pop
Local officials and celebrities need your
help to post bail and be released from jail.
Dear Chief Freeman,
The honour of your presence for you and your guest
Is requested on
25th day of May 2013 for the
154 N.L.C.C. Unicorn’s Annual Review.
It will take place at Southside Park at 1300 (1:00 pm)
Your duties will include but not limited to reviewing of the ship’s company and
presentation of the Most Dedicated Cadet Award.
We look forward to welcoming you aboard
Yours Aye Aye,
Lt (NL) Kim Archer
The
6th Annual
Oxford
County
Walk a Mile in Her Shoes®
Are
You
Enou Man
gh?
Saturday, June 1, 2013
10 a.m. to 12 noon
Museum Square, Downtown Woodstock
A community fundraiser and rally to take action and prevent sexual violence
Please join Oxford County men as they take a public stand on the issues of
violence against women and children. Participate as an
Your feet here!
individual - or better yet - be part of a team!
All funds raised will go towards the sexual assault/abuse
counselling programs at Domestic Abuse Services Oxford.
Women and children are welcome to participate.
High heeled shoes are optional (‘tho encouraged!)
for men participating in the Walk.
For more information or to register & get pledge forms:
Contact: 519-539-7488 ext. 236
[email protected]
Websites: Facebook: www.daso.ca / www.daso.dojiggy.com
Walk a Mile in Her Shoes Oxford
Begin collecting your pledges now —
great prizes for top individual and
team fundraisers — then come out to
“walk the walk,” hear inspiring
speakers and enjoy
refreshments and music!
* Registration fee waived for
participants with at least $25 in pledges
Photos by Yaron Reich Photography
Your team here
You know the saying, “You can’t truly understand someone until you have walked
a mile in their shoes?” Walk a Mile in Her Shoes® asks men to actually walk one
mile in high heeled shoes! It’s not easy but it’s a fun way to call attention to a
serious subject.
Woodstock Police Service Calls For Service 2013
Woodstock Police Services Board Meeting - March 11, 2013
Woodstock Police Service
2013 Report on
Complaint Investigations
Total Officers (actual authorized strength)
65
Total Chief's Complaints
2
Total Public Public Complaints
2
- Conduct
3
- Service
1
- Policy
0
TOTAL CHIEF INITIATED COMPLAINTS UNDER INVESTIGATION
1
TOTAL PUBLIC COMPLAINTS UNDER INVESTIGATION
1
Allegations
Incivility/Insubordination
Neglect of Duty
1
Discreditable Conduct
Excessive/Unnecessary Use of Force
2
Unlawful/Unnecessary Exercise of Authority
Unsatisfactory Work Performance
Other Service Complaints - Unknown
1
Resolutions
Not Dealt with- Section 59 (frivolous, vexatious,
1
bad faith, outdated, not affected)
Informal Resolution without a Hearing
- Conduct
- Service
- Policy
Withdrawn by Complainant
Unsubstantiated through investigation
Police Service Act Hearing
Lost jurisdiction
Prepared by
Daryl Longworth 06MAY13
1
Woodstock Police Service
Motor Vehicle Collisions Q1
January 1st – March 31st 2013
2013/2012 January – March Collision Comparison
Breakdown of MVAR (401) Classification of
Collisions
Collision Dates
Collision Day
Collision Times
Collisions Involving Injuries
Colour Coded by Collision Location
Collisions Involving Pedestrians
Total Incidents: 2 | Total Parties: 2
Collisions Involving Pedestrians
Collision Time
Collisions Involving Pedestrians
Collision Day
Collisions Involving Pedestrians
Collision Date
Collisions Involving Pedestrians
Pedestrian Actions
Collisions Involving Pedestrians
Driver Actions
Collisions Involving Pedestrians
Driver Conditions
Collisions Involving Pedestrians
Pedestrian Conditions
Top Intersections
OAPSB ZONE 4 MEETING
MINUTES
Date of Meeting:
Wednesday, May 1, 2013
Time of Meeting:
8:45 a.m.
Location of Meeting:
Club Italia
2525 Montrose Road, Niagara Falls, Ontario
Attendees:
See Appendix “A” (attached)
(Joint meeting with OACP)
(i).
Greetings
Deputy Chief Andrew Fletcher, Halton Regional Police Service, welcomed members to
the meeting. Words of welcome were also extended by Regional Councillor Henry
D’Angela, Chair, Niagara Police Services Board and Deputy Chief Joe Matthews,
Niagara Regional Police Service.
(ii).
Presentation
Ms. Maureen Brown, Diversity/TrainersPlus, provided an informative presentation on
diversity entitled “Leading Sustainable Change” and discussed how diversity can
impact police services. Ms. Brown spoke about the new normal of community
diversity due to changing public expectations and the changing population.
Environmental changes in public expectation are due to legislation (i.e. AODA and Bill
106), right’s awareness to be treated equitably (i.e. LGBTQ+), the expectation of
police (i.e. social media) and service evolution (i.e. multi-languages). With respect
to changing population, Ms. Brown stressed the importance of police services to
adapt to generational diversity due to aging population and more diverse
immigrants.
Sustainable change calls for a strategic, embedded and community-informed
approach. Ms. Brown said police services need to embed diversity in key operational
areas. This can be done through leadership management and governance; the
culture, values and attitudes of the organization; through human resources
administration; policies and program services; as well as community engagement,
communications and through various agencies boards and commissions. Policing
leaders must catch the vision, commit to the vision, communicate the vision (i.e.
speeches, presentations, supervisors, platoon leaders) and should be the
organizations greatest champion of diversity.
In closing, Ms. Brown stated that “change is like sunshine, some change is because
you see the light or because you feel the heat”. She encouraged police services to
become open to change and to be a diverse and inclusive organization.
-2-
(iv).
Policing Services Report
Brian Haggith, Policing Services Advisor, (Zone 4), Ministry of Community Safety and
Correctional Services, provided the Ministry’s Zone report. A copy of the report is
attached as Appendix “B”.
(v).
Ontario Police College Report
Mr. Chris Abbott provided an Ontario Police College Report. A copy of the report is
attached as Appendix “C”.
(OAPSB Board Members’ Only Meeting)
1.
Welcome and Introductions
Pursuant to Section 5.4 of the Zone 4 Constitutional By-law, Ms. Mary Anne
Silverthorn, First Vice-Chair, assumed the duties of the Chair in the absence of Mr.
Colin Cope, Chair.
Ms. Silverthorn called the meeting to order at 10:11 am and offered words of
welcome followed by the introduction of all Board Members in attendance.
2.
Minutes of Previous Meeting
Minutes of the OAPSB Zone 4 meeting held on March 6, 2013.
Moved by:
Seconded by:
L. Boyko
B. Yeoman
That the Minutes of the OAPSB Zone 4 meeting held March 6, 2013 be
adopted as circulated.
Carried.
3.
Business Arising from Last Meeting
There were no items to report.
4.
Zone 4 Financial Report – 2013 Statement of Operations
Ms. Silverthorn advised that the quarterly bank balance as at April 30, 2013 is
$3,272.37. It was also noted that all member Board have paid their membership
dues for the year 2013.
Moved by:
Seconded by:
B. Maich
L. Boyko
That the Zone 4 Financial Report be accepted.
Carried.
-35.
OAPSB Director’s Reports
(i) Zone 4 Director
Mr. Vaughn Stewart provided the Zone with highlights from the OAPSB Board of
Directors. He advised that the OAPSB 2013 Spring Conference and Annual General
Meeting will be held from May 29th to June 1st at the Marriott Toronto Eaton Centre.
The OAPSB Section 10 Fall Seminar will be held from September 25 th – 27th at the
Doubletree by Hilton in Toronto and the OAPSB Section 31 Fall Seminar will be held
November 3rd – 5th at the Doubletree by Hilton in Toronto. Mr. Stewart said that the
OAPSB would be most appreciative to receive sponsorship from the Zone 4 member
Boards and noted that donations have already been made by Niagara, Halton and
Hamilton.
Mr. Bob Maich, Big 12 OAPSB Director, advised that the OAPSB has been asked to
take the lead on the coordinated bargaining strategy initiatives with the Ministry of
Community Safety and Correctional Services. The goal is to have all Section 31
police contracts expire on December 31, 2014.
(ii) Director – Section 10, OPP Contract South
There was no report as the Section 10 Director was not in attendance at the
meeting. The Secretary-Treasurer was asked to contact the OAPSB office to confirm
attendance of the Section 10 Director.
6.
New Business
(i) OAPSB 2013 Spring Conference & AGM – Sponsorship Request
Zone 4 members considered correspondence received from Barbara Bartlett,
President, Ontario Association of Police Services Boards (OAPSB), requesting a
donation to support the upcoming event being held from May 30 – June 1, 2013 in
Toronto and providing a copy of the conference program.
Moved by:
Seconded by:
B. Maich
D. Douglas
That the Zone approve a donation in the amount of $1,000.00 to the Ontario
Association of Police Services Boards (OAPSB) in support of its 2013 Spring
Conference and Annual General Meeting.
Carried.
(ii) Canadian Association of Police Boards (CAPB) – Conference Registration
Ms. Silverthorne made a verbal request to ask if Zone 4 would be willing to pay for
her registration at the CAPB Conference being held from August 15 – 17, 2013 in
Saskatoon, Saskatchewan. She advised that the Woodstock Police Services Board
has determined they are not attending conferences out of province for financial
reasons; therefore she will be attending at her own expense. The registration is in
the amount of $577.50.
-4-
Moved by:
Seconded by:
B. Yeoman
K. Gansel
That the Zone approve payment of Ms. Mary Anne Silverthorne’s registration
to the 2013 Canadian Association of Police Boards (CAPB) Conference in the
amount of $577.50.
Motion Lost.
After a general discussion, it was determined that guidelines should be put in place
for the appropriate use of Zone 4 funds, including a review of the membership dues
and information on the historical use of expenditures from the Zone 4 fund. The
Secretary-Treasurer was asked to prepare a draft guideline and circulate to the
membership for comment and report back at the September 4, 2013 meeting.
7.
Questions/Comments/Concerns
Mr. Maich suggested that a future presentation be made as part of the joint meeting
with the OACP/OAPSB Zone 4 on the Morden Report with respect to the role of Police
Services Boards and the consultation process between Police Services Boards and
Chiefs of Police.
It was further noted that any other ideas for future presentations be forwarded to
the Secretary-Treasurer.
8.
Next Meeting – Date and Location
The date for the next Zone 4 meeting is scheduled for September 11, 2013, hosted
by the County of Brant at the South Dumfries Community Centre, 7 Gaukel Drive, St.
George, Ontario.
Following that, a meeting will be held on December 11, 2013 hosted by the Brantford
Police Services Board and further details will be confirmed closer to the meeting
date.
9.
Adjournment
The meeting adjourned at 10:57 a.m.
-5Appendix “A”
List of Attendees
Police Services Board/Organization
Participant Name
Blandford-Blenheim Police Services Board
County of Brant
Brantford Police Services Board
Jean Anderson, Chair
East Zorra-Tavistock Police Services Board
Bob Rudy, Chair
Betty Yeoman, Vice Chair
Haldimand Police Services Board
Lorne Boyko, Member
Halton Police Services Board
Bob Maich, Chair
Hamilton Police Service
Nancy DiGregorio, Chair
Ingersoll Police Services Board
Ministry of Community Safety and
Correctional Services
Brian Haggith, Zone 4 Advisor
Niagara Police Services Board
Ken Gansel, Member
Vaughn Stewart, Member
Deb Morton, Executive Director
Norfolk County Police Services Board
David Douglas, Vice-Chair
Norwich Police Services Board
Tillsonburg Police Services Board
Woodstock Police Services Board
Mary Anne Silverthorn, Vice Chair
-6May 2013
Ministry Update
APPENDIX “B”
Ministry Changes
As reported at the last Zone meeting, the Police Quality Assurance Unit and the Selection Systems and
Appointments Unit were amalgamated and together we are now known as the Operations Unit.
The Manager of the Operations Unit is Aiesha Zafar.
Other management staff includes:
Julie Schisler is the Manager, Program Development.
Kate Richardson is the A/manager of the Policing Standards Section
Stephen Waldie is the Director of the External Relations Branch
2012-2017 Inspection Cycle update:
Our third inspection cycle is now well under way.
Areas of Inspection:
Bail and Violent Crime ( LE-023)
Police Response to High Risk Individual ( LE-047)
Missing persons ( LE-026)
Preliminary Perimeter Control and Containment ( ER-001)
2012 - 6 services were inspected: Kingston, Guelph, Cornwall, Durham, Amherstburg and Shelburne.
th
2013 –as of April 30 we have completed 5 out of the scheduled 14 services to be inspected: Barrie,
Belleville, Hamilton, Orangeville and Brantford. There will be no more services from Zone 4 inspected
this year. It is anticipated that Niagara Regional Police Service and Woodstock Police Service will be
scheduled in 2014. (Possible dates: NRPS – March & WPS June)
As outlined in the last Zone report, one area discovered, that may require attention is:
Ministry Accredited Training issue related to Containment Team & Tactical Unit Members:
"The Operations Unit has commenced cycle 3 of our inspection program. We have encountered
some issues of interest within the area of preliminary perimeter control and containment for
police forces that have containment teams or tactical units.”
The Adequacy Regulation requires that members of containment teams and tactical units have either
completed Ministry accredited training or have the Ministry approved competencies. The Ontario Police
College manages the accreditation program and issues certificates for training packages that are valid for
two years and must be renewed. The two pilot inspections both found the delivery of training during
periods when accreditation had expired. In addition, training provided by non-police force agencies such
as the Ontario Tactical Advisory Body (OTAB) or completed prior to the inauguration of the accreditation
program in 2000 are not Ministry accredited.
We suggest you confirm that Ministry accreditation was valid at the time of delivery. If discrepancies
arise, the chief has the option of ensuring that the affected members have the Ministry approved
competencies. This exercise should include a competence assessment by a qualified person and a signoff by the chief of police."
-7Special Constables update:
Recommendations as a result of Ministry review will be addressed after consultation with the Future
of Policing Advisory Committee (FPAC) and working groups.
Board Training:
The Ministry Advisors continue to provide board training by request for s.31 and s.10 police services
boards across the province. The Advisors facilitate the training and address any questions or concerns
raised during the training session. When new members are appointed or if refresher training for Board
members is desired, please don’t hesitate to contact your Advisor for assistance with that training.
Standards Section: - (FPAC)
The Future of Policing Advisory Committee (FPAC) met on March 13, 2013 where they were provided
with an update on the status of the FPAC working groups including the draft FPAC working group
recommendations.
MCSCS sought FPAC’s approval on the draft FPAC working group recommendations in order to begin
consultations with other ministries and affected stakeholders. FPAC is supportive of the proposed
approach and the next phase of the Future of Policing Project which is to consult with other ministries and
affected stakeholders on the draft FPAC working group recommendations.
Future FPAC meeting dates have been scheduled for June 12, 2013 and September 11, 2013.
Future FPAC working group meetings will be scheduled as required to discuss revisions to draft FPAC
recommendations and/or new proposals for recommendations flowing from broader consultation.
If you would like to know what the current draft recommendations are, or would like to be involved with
the FPAC group, I would recommend that you speak with your assigned FPAC representative.
OACP - Matt Torigian
OAPSB - Barb Bartlett/Fred Kaustinen
PAO - Dave McFadden
AMO - Gary McNamara
City of Toronto - Chris Brillinger
TPSB - Dr. Mukherjee
TPS - Mike Federico
TPA - Mike McCormick
OPPA - Jim Christie
OSOPA - Hugh Ferguson, TPS
OPP - Vince Hawkes
Provincial Board Member Appointments:
th
As of April 30 , there are 36 Board vacancies, 24 of which are OPP and 12 which are for section 31
municipal boards. If any board is experiencing difficulties created by vacancies, please let us know and
we will try to assist.
Police Executive Staffing:
Congratulations to Bryan MacCulloch on his recent selection and promotion to Deputy Chief of the
Niagara Regional Police Service.
-8-
APPENDIX “C”
Ontario Police College (OPC)
Update
B
Baassiicc C
Uppddaattee
Coonnssttaabbllee TTrraaiinniinngg U
2013 Basic Constable Training Course Dates
January 9 – April 5 (203 recruits registered)
May 1 – July 25 – (cancelled)
September 4 – November 28
2010 – 814 recruits
2011 – 681 recruits
2012 – 664 recruits
G
Uppddaattee
Geenneerraall U
Cancellation of May BCT Intake
Due to low registration, OPC cancelled the May 2013 BCT intake. OPC is not closing, only the
Basic Constable Training program is affected and all other scheduled courses will occur. The
ministry did not make this decision lightly and we understand the impact on police recruiting and
training. Unfortunately, we did not receive enough registrations for this course to make it viable
– economically and academically. We will guarantee seats will be made available to all police
services seeking positions on the September 2013 intake (start date 04 September 2013). Any
requests that you may have put forward for May 2013 will be accommodated in the September
intake. (ACM 13-0026)
Development of Distance Learning Courses
OPC has developed on-line training on Excited Delirium and is finalizing training on Firearms
Nomenclature (Glock). These courses will be released in 2013. Training in Tactical
Communications and Officer Safety, Handcuffing, and Baton for Security Officers was
developed throughout 2012; elements of this training have been well received by instructional
staff and are being used by instructors and seconded personnel at OPC.
Learning Management System Procurement
OPC has acquired a Learning Management System (LMS) to support the move to distance
learning offerings. An LMS is the foundation for the delivery and administration of distance
learning. OPC is working with its Ministry IT partners to launch the LMS in April of this year.
Once in place, this system will enhance OPC’s registration and record retention processes for
all OPC students.
-9-
Student Behaviour Issues
The incidents of inappropriate student behavior have been curtailed. OPC is very appreciative
of the support of the OACP in taking active steps to address this issue with their employee’s
prior to attending OPC. OPC now meets with each senior class and reminds each class of a
zero tolerance policy in respect of alcohol. In addition, signage in the College has been
increased to re-enforce the Zero tolerance policy.
LLeeaaddeerrsshhiipp U
Uppddaatteess
Front Line Supervisor (FLS) Course Re-design
OPC has re-designed the FLS course with the input and support of the OACP Education,
Training, and Professional Development Committee. The new course is a blended offering,
consisting of pre-course work, five on-line modules, in-class assessment and an after course
transfer survey. The transfer survey will be administered up to 6 months after course
completion. The online components were created in partnership with CPKN and the Police
Sector Council. The first in-class course ran the week of January 21 and OPC is now accepting
registrations for future courses. Initial reaction to the new format for the course was positive
and issues identified by participants are being reviewed and considered as the program
evolves. An All Chiefs Memo was issued in early December explaining the registration process.
LEADER Review
OPC has commenced a review of the LEADER program (Leadership, Excellence, Action and
Development for Exceptional Results). Like FLS, this review will be undertaken over the next
several months and will include a review of alternate delivery methods to enhance learner
application and satisfy ongoing demand for this course.
TTrraaiinniinngg U
Uppddaatteess
Modernized BCT
Until September 2013, instructors assigned to the BCT program are refreshing existing lesson
plans and course materials in preparation for introduction to the new Learning Management
System. Full time and seconded Instructors and support staff are receiving LMS specific
training to facilitate the loading and downloading of lesson materials for instructor and student
applications.
Instructional staff may be interacting with members of your service as they confirm their current
training deliverables to continue to meet the needs of the police community. This unstructured
review is meant to provide instructors to confirm existing training and identify any minor
revisions to current course content.
With respect to the Learning Management System and the modernized BCT program, you will
have received an All Chiefs letter informing you of basic computer requirements for recruits
entering the September program. These basic requirements will facilitate the recruits ability to
participate fully in their training.
- 10 -
OPC - Deeley Harley Davidson Partnership
Police motorcycle operator training is commencing in May and will run until October with six
offerings in this period. There are still seats remaining on these six courses so please consider
this when assessing your needs for PMO’s courses. In addition, there are three PMO Refresher
courses scheduled for May with seats still available, see the fax sent by the Registrars office on
April 17, 2013.
Search Warrant Courses
Circumstances required OPC to cancel two Search Warrant courses in the winter. Additional
students are being added to the current calendar of courses to address any officers displaced
by the cancellation.
Investigating Offenses Against Children Course Review
The Ontario Police College is considering changes to training for investigators who interview
children (under the age of 12).
A review document will be directed to graduates of Investigating Offences Against Children
(IOAC) who completed the training between 2010 and 2013. We will be asking about:
1. Your work experience before and after the course
2. Your evaluation of the training
3. Potential changes to the training
Once the results of this review are completed course changes will be recommended and a pilot
course will result. Please encourage any of your officers who fit into this category to take the
time to contribute to the review.
Secondment Offerings
Your Training Branches or Sections will receive a letter concerning the seconded police officer
program. OPC is seeking a pool of qualified candidates for the positions and we are asking
interested candidates, subject to your consent, to inform OPC of their interest in an assignment
as a seconded officer at OPC. Closing date for applications is May 31, 2013 with interviews in
mid-June.
In addition, OPC is seeking secondment candidates for the position of Instructor in the Major
Case Management Power Case program.
2013 OPC Calendar
The calendar has now been finalized and is accessible through either the Ministry web-site or
OPC on-line at www.opconline.ca
2014 Demand Survey and Fall 2013 BCT Demand
Your services will receive their 2014 general training demand survey and we ask that your
training sections or branches respond to those requests as soon as possible. May 31, 2013 is
the date for return of the demand survey.
The fall BCT training survey has been released by all chiefs and a response is required by May
10, 2013, allocations will be sent out on May 17, 2013.
Attention: Ms. Nancy O'grady
Dear Ms. O'grady
I am writing today to invite your support for the 2013 Annual Conference of the Canadian
Association of Police Boards (CAPB), Bridging the Gap: Mental Health and Police. The
conference, hosted by the Saskatoon Board of Police Commissioners and with support from the
City of Saskatoon and the Saskatoon Police Service is shaping up to be a valuable and
engaging event. We hope you have August 15 – 17, 2013 scheduled in your calendar so you
will not miss the exciting line up of speakers and presenters who will educate, inform and
entertain in Saskatoon.
CAPB staff is working closely with the host community to build what we hope is the ultimate
conference experience. Our overarching objective is to offer a program for our delegates and
companions that is affordable, provides rich dialogue and education and showcases the host
city. Each year we hear from delegates how interesting, informative and educational they find
the conference and that interaction with their peers holds tremendous value.
Organizations have shown their generosity and commitment to the program by sponsoring
coffee breaks, hospitality suites, lunches or simply contributing whatever their budget can
manage. Your contribution helps CAPB in covering the costs of putting together a first rate
conference program and, more importantly, will keep the registration fees for our delegates to a
level that even the smallest of police boards are able to afford. The CAPB annual conference is
considered essential attendance for police board members for both educational and networking
opportunities and for bringing a strong grassroots and civilian perspective to critical policing
issues.
CAPB’s annual conference offers a unique opportunity for sponsors. In Saskatoon this August
we’ll bring together many of the municipal decision makers who are responsible for approving
more than $5 billion in expenditures annually. We expect at least 200 mayors, municipal
councilors, and citizen representatives from across the country to attend this event.
There are a variety of exceptional sponsorship opportunities available that can be tailored to
give you the high level of recognition and visibility you deserve.
Sponsorship of a CAPB Conference isn’t simply about money. It is about delivering a message
to people that you are a champion of excellence in the governance of municipal police in
Canada and that you believe in the values of integrity, transparency and accountability. It is also
an opportunity to raise your boards profile, through branding and recognition of your
commitment to civilian governance and social responsibility.
I invite you to position yourself as a leader and take up our offer to sponsor CAPB 2013,
Bridging the Gap: Mental Health and Police.
157 Gilmour Street, Suite 302, Ottawa, Ontario K2P 0N8 Ph: 613.235.2272 Fx: 613.235-2275
www.capb.ca
A list of the sponsorship levels is included below for your quick reference. We are sincerely
grateful for any contributions you are able to make and we commit to making the conference
experience unique and rewarding for everyone who attends.
CAPB 2013 Sponsorship
Benefits
Pre-Conference publicity, listing
on
CAPB
website,
Onsite
Recognition
Insert in Delegate Kit
Full Conference Registration
Golf Registration & BBQ
Name in Conference Program
Logo in Conference Program
Logo on Banner
Prominent Logo on Signage
Recognition
in
Conference
Report
Bronze
$250 to $1999
X
Levels
Silver
$2000 $4999
X
X
X
X
X
X
X
Gold
$5000 $9999
X
Platinum
$10,000+
X
X(1)
X(1)
X
X
X
X
X
X
XX(2)
XX(2)
X
X
X
X
X
X
Please contact our Executive Director, Jennifer Malloy, at [email protected] or by phone at
613.235.2272 and she can help you tailor a package that is right for you.
I hope to see you in Saskatoon.
Sincerely yours,
Alok Mukherjee
President
Encl.
157 Gilmour Street, Suite 302, Ottawa, Ontario K2P 0N8 Ph: 613.235.2272 Fx: 613.235-2275
www.capb.ca
Radisson Saskatoon
August 15 – 17, 2013
Pre Conference Registration Form
Full name:
Address:
Cell:
Work:
Full name of delegate:
Email:
Fax
Please describe any food allergies or special dietary needs
Airline
Flight #
Arrival time & date
Departure time & date
Number of people travelling
with you - If applicable
**Please note: arrangements will be made for transportation to and from the hotel upon arrival and departure, should you have
any questions regarding transportation please contact Cst Kevin Schwartz at [email protected]
Please CLEARLY indicate the name and contact information of the hotel you will be staying at
Hotel name
Hotel address and phone number
Hotel room number if known
Wednesday August 14, 2013 8:30am-3:30pm – One day Pre-Conference Workshop with Eli Mina
Please CLEARLY mark your attendance **Limited to 30 people
Part 1 Workshop Session: Effective Decision Making
Luncheon with other delegates at the Radisson Hotel
Part 2 Workshop Session: Meetings and Rules of Order
Yes
No
Pre-Conference Rate $200.00 + 5% = $210.00 per person
Registration fee includes: two workshop sessions, two breaks and lunch
METHOD OF PAYMENT:
Full payments must be received by June 10, 2013
o
Visa
o
MasterCard
SEND COMPLETED FORM & PAYMENT TO:
o
Cheque
Account Number:
Expiry:
Name of Cardholder:
Authorization Signature:
Total Amount:
**4% processing fee for credit card payments will be applied
157 Gilmour Street, Suite 302
Ottawa, Ontario K2P 0N8
Or call Naseem Mohajer at:
Phone: 613.235.2272
Fax: 613.235-2275
Email: [email protected]
**If paid by credit card, a processing fee of 4% will
be applied.
Please make cheques payable to the Canadian
Association of Police Boards (CAPB).
Cancellations & Refunds
Refund (less 20%) if written cancellation is received before June 17, 2013
Refund (less 50%) if written cancellation is received between June 17 – July 31, 2013
No refunds will be granted after August 1, 2013
1
Radisson Saskatoon
August 15 – 17, 2013
Wednesday, August 14, 2013
Full day: 8:30am–3:30pm Optional Pre-Conference Workshop (limited to 30 people)
Building Effective Decision-Making Bodies”
This one day workshop will help your elected members and staff achieve excellence in decision-making. You will identify good
habits that should be embraced and bad habits that should abandoned. Also learn to deliver knowledge-based decisions in a
democratic, transparent and trust-worthy manner. Finally, learn to plan and run productive meetings, and demystify the rules of order.
This workshop builds, in part, on Eli Mina’s book “101 Boardroom Problems and How to Solve Them.”
Part 1 Workshop Session: Effective Decision-Making
• Knowledge-based decision-making: Goals & Principles
• Typical group dysfunctions and how to prevent or deal with them
• Governing in the face of conflicting views, values and principles
• Consensus versus majority decision-making (“solidarity” of voting body)
• Balancing organizational interests versus constituency interests
• Confidentiality and conflict of interest guidelines
• Interactions among elected members and staff
• Challenging interactions with the community
Part 2 Workshop Session: Meetings & Rules of order
• Key ingredients of successful meetings
• Agenda design and pre-meeting communications
• Speaking up in meetings without getting angry
• Chairing meetings effectively
• Goals and principles of Parliamentary Procedure (rules of order)
• Majority, tie votes, abstentions, quorum
• Motions, amendments, tabling and other procedures
2
Radisson Hotel Saskatoon
405 20th Street East - Saskatoon, SK S7K 6X6 Phone: (306)-667-2365 Fax: (306)-665-0052
Agenda
Tuesday, August 13, 2013
12:00pm – 8:00pm
Registration
(Crush Lobby - Convention Level)
Wednesday, August 14, 2013
8:00am – 8:00pm
Registration
(Crush Lobby – Convention Level)
8:00pm-11:00pm
Hospitality Suite (Picasso Room – Main Level)
Wednesday, August 14, 2013
9:45 am pickup from Radisson
11:00 am – 3:00 pm
Wednesday, August 14, 2013
3:00 pm pickup from Radisson
5:00 pm – 8:30 pm
Wednesday, August 14, 2013
8:30am – 3:30pm
OPTIONAL: CAPB Golf Tournament – Willows Golf Course
OPTIONAL: Cocktails, BBQ dinner & fundraising raffle at
Twilight Room, The Willows - $35.00 per person
OPTIONAL Pre-Conference Workshop: $200 per person
limited to 30 people (Michangelo C Convention Level)
*Separate description and registration form attached
DAY 1 – Thursday August 15, 2013
7:00am-5:00pm
7:00am-8:15am
Conference Opening
8:15am–8:30am
8:30am–9:00am
Registration
(Crush Lobby - Convention Level)
Breakfast
(Michelangelo Ballroom AB- Convention Level)
(Michelangelo Ballroom AB - Convention Level)
Welcome & First Nations Blessing
Opening Remarks: Chief Clive Weighill, Saskatoon Police Service
In 2000, Saskatoon Police Service was named by Amnesty International for allegedly violating
human rights abuses. In 2013 the service received provincial accolades for being named one of
Saskatchewan’s top employers. Chief Weighill will talk about the steps they took to change
policing in Saskatoon and make it a leader in the country. Since undergoing a massive
restructure in 2007 and the implementation of several innovative policing models, crime rates in
Saskatoon have continued to drop each year. At the same time, the number of citizens satisfied
with the SPS has risen. In addition, a recent SPS survey found 92 per cent of it's 639 employees
have high morale, and 95 per cent of staff enjoy working for the Service.
9:00am-9:30am
Changing Directions-Changing Lives: The Mental Health Strategy for Canada. Louise
Bradley, President & CEO of Canadian Mental Health Commission
The Mental Health Commission of Canada is a catalyst for change. We are collaborating with
hundreds of partners to change the attitudes of Canadians toward mental health problems and
to improve services and support. Our goal is to help people who live with mental health
problems and illnesses lead meaningful and productive lives. Together, we spark change. Louise
Bradley’s understanding of mental health within Canada’s larger health care system draws on a
career rich in clinical, administrative and theoretical experience. Her career experience is wide
and varied, ranging from Community Mental Health to Forensic & Corrections Health Care.
9:30am-10:30am
Panel on Housing Options for Healthy Communities: At Home/ Chez Soi, | United
Way of Saskatoon: Panelists to be confirmed but will include Louise Bradley, local
representatives and consumers of the At Home/Chez Soi service
At Home/ Chez Soi is a four-year national housing and health care project for people who are
homeless and who experience mental health issues. Funded and coordinated by the Mental
Health Commission of Canada, it was implemented in five cities: Vancouver, Winnipeg, Toronto,
Montreal and Moncton. The project uses housing first, rather than a treatment first approach
with a belief that a home is the first step to recovery for those experiencing homelessness and
mental illness. It is built on the principles that housing is a basic right for all people, housing is
a separate issue from treatment, and that people should make their own choices about their
lives.
Health Break
11:00am-12:00pm
Crush Lobby- Convention Level
Supporting your Police Service in Difficult Times: Police & PTSD:
Bill Wilkerson, Global Business and Economic Roundtable on Addiction & Mental Health
An acknowledged expert on the effect of mental illnesses on workers, including police, Bill
Wilkerson, 68, is co-founder of the Global Business and Economic Roundtable on Addiction and
Mental Health, and was recently sworn in as a civilian member of the RCMP as its mental health
adviser. Bill believes that “PTSD is real, not imagined. It’s called a mental disorder, but that’s
not quite correct. PTSD is a physical injury that has psychological as well as physical
characteristics.”
12:00pm-1:00pm
1:00pm-1:45pm
Lunch and Featured speaker on Morden Report and changes in Police
Governance: Stephen Boorne
(Michelangelo Ballroom AB - Convention Level)
Panel on Economics of Policing: CAPB, CPA, CACP & FCM
Policing today has many demands: efficiency, cost-effectiveness, seamlessness, integrity and cultural competency.
We need an approach to transforming policing that is practical and takes into consideration the views of all the
partners. What are the next steps for a forward agenda coming from the National Summit on the Economics of
Policing?
1:45pm-3:15pm
Police Independence & Culture: Rule of Law vs. Police Discretion
A. Edward Aust, Counsel & Thomas Laporte Aust, Aust Legal Inc.
Police officers are granted powers to intervene and coerce that are not held by any other members of the public. Such
powers exercised improperly could quickly undermine democratic values. Democracies need safeguards in place to
prevent abuse of these powers, one of them being civilian oversight bodies. How do boards ensure police fully
understand everything impacting their decision making, especially in critical incidents.
Health Break
3:15-3:30pm
Crush Lobby - Convention Level
3:30pm-4:30pm
Integrated Community Safety in the UK: Karyn McCluskey, Director, Violence
Reduction Unit, Strathclyde Police Service, UK
2
Karyn McCluskey is the woman who took on Glasgow's gangs. A former nurse and qualified
forensic psychologist, she tackled Glasgow's gangs and slashed violent crime on the streets.
Their early research revealed some alarming facts: 170 street gangs existed across the city, with
as many as 3,500 members aged between 11 and 23. Comparing police reports with the accounts
of trauma surgeons and A&E staff showed as many as two-thirds of knife crimes were not being
reported to the police. Every six hours in the city, someone suffered a serious facial injury. You
will hear how she achieved such startling results in a city once known as the murder capital of
Western Europe.
5:00 pm
6:00pm-8:30pm
8:30pm
Buses will begin departing Radisson Hotel
Dinner and Entertainment at Champetre County “Pitchfork Fondue”
St. Denis, SK (Casual dress)
Buses will begin departing Radisson Hotel
9:00pm-11:00pm
Hospitality (Picasso Room – Main Level)
DAY 2 – Friday August 16, 2013
7:00am-1:00pm
7:00-8:15am
Registration/Information Desk (Crush Lobby – Convention Level)
Breakfast (Michelangelo Ballroom AB - Convention Level)
8:30-9:30 am
Update from Public Safety Canada (Minister Vic Toews Invited)
Update from Department of Justice Canada (Minister Nicholson Invited)
9:300am-12:30pm
24th Annual General Meeting
Annual Report from Committees, Audit and Financial Statements, Resolutions, Nominations Report,
Presentation of Revised By-Laws) **closed to CAPB members in good standing only
FREE AFTERNOON AND EVENING – OPTIONS FOR FRIDAY TOURS ARE AVAILABLE FOR SIGN UP
DAY 3 – Saturday August 17, 2013
7:00am-5:00pm
Registration/Information Desk (Crush Lobby - Main Level)
7:00am-8:30pm
Halifax 2014 Kick Off BREAKFAST (Michelangelo Ballroom AB Convention Level) Halifax is the host for the CAPB 2014 Conference and we
invite companions to join delegates to see what they have planned for CAPB’s 25th Anniversary
Conference.
8:30-10:00am
Morning Workshops (Choose 1)
Workshop 1: (Naples Room - Convention Level)
Crime Free Multi-Housing: Donna Thiessen
The 7 Habits of a Highly Effective Crime Prevention Program - Inspired by Stephen Covey, this
presentation will use his principles to demonstrate how the Crime Free Multi-Housing program
in Saskatoon has been able to achieve 50% participation of rental properties in 3 years. This
interactive session promises to inspire and re-energize.
8:30-10:00am
Workshop 2: (Florence Room - Convention Level)
Mental Health and Addiction Services: Build it and “ They” will
Come: Heather Trischuk and Charlotte Greenall
Mental Health and Addiction Services has responded to the need of necessary expansion to
outreach services provided to the core neighborhood. This has resulted in some new and
3
innovative programming to meet the needs of the cliental which reside in the core
neighborhoods of Saskatoon. By adding in some basic additions to our addiction programs we
have been able to meet the needs of the vulnerable population which we serve. We will be
discussing several of the programs and the outcomes from same which we believe have made a
difference to the clients we work with.
**Be prepared to discuss your local initiatives with the group.
8:30-10:00am
Workshop 3: (Venice Room - Convention Level)
Building for the Future: Building a New Police Station S/Sgt Susan Grant
Identifying operational requirements for space for police services is easy, gaining support and
financial commitment for new space is not. This session will take you on a journey through the
process of identifying, justifying and gaining support for new or expanded space for a police
service. The Saskatoon Police Service journey over the past years has provided challenges,
celebrations and learning lessons.
8:30-10:00am
Workshop 4: (Michelangelo Salon C - Convention Level)
Police Stressors: S/Sgt Ron Campbell
Ron has 32 years of diversified experience with the RCMP, currently working with Human
Resources. This workshop will discuss mental wellness in policing including Operational
Stress Injuries; their cost to the workplace, and self care. The Q&A and breakout period will
allow some time for topic expansion.
BREAK
10:00-10:15am
Crush Lobby - Convention Level
10:15am-11:15am
Panel: Bargaining & Arbitration
(Michelangelo Ballroom AB - Convention Level)
Evan Bray, Saskatchewan Police Association, Gary Bainbridge representing Labour law; Judy Schlechte from
the City of Sasktoon and Arbitrator Dan Ish. (TBC)
Boards and unions are under scrutiny in the media daily regarding contracts negotiated. Arbitrators are accused of not
using proper comparators, setting unrealistic increases and ignoring the ability to pay. Who determines what is the most
important governing criteria in arbitrating contracts? How do the parties at the table achieve an outcome that guarantees
the utmost safety of employees, economy of operation, quality and quantity of output and protects public safety? These
are some of the areas this panel will touch on. This session is guaranteed to invoke a lively discussion.
11:15am-12:00pm
Panel: Effective Communications for Police Boards/Commissions & Chiefs–
(Michelangelo Ballroom AB – Convention Level)
Panelists to be confirmed
There is a continuous flow of information between police unions and associations and they are well prepared when a
service enters bargaining. This panel will look at how boards and chiefs can develop an effective communications strategy
to avoid surprises when contracts are negotiated and to ensure that the public interest is respected. This will be an
interactive session involving delegates to pull together a forward thinking strategy and possible development of working
groups.
12:00-1:00pm Lunch with guest speaker Jennifer Martin, CTV Edmonton
4
PLENARY SESSION – MICHELANGELO BALLROOM AB
1:00-2:30pm
Crisis Call & Speaking Through Silence – Film maker Laura Sky (confirmed)
& Sergeant Andria Cowan(TBC)
(Michelangelo Ballroom AB – Convention Level)
Documentary filmmaker Laura Sky wanted to find a way to work with police and people who have experienced
psychiatric crisis. Her goal was to change the conversation between those communities and to ask the concerned
public to contribute to policies and practices that affect the lives of police officers, people with mental health issues
and their families. In 2003, Sky and her organization, SkyWorks Charitable Foundation, released Crisis Call – a
documentary that starts with the story of Edmond Yu, a psychiatric survivor in crisis who was shot and killed by
Toronto police after a 1997 altercation on a city transit bus. Laura Sky spent two and a half years intensively
researching Crisis Call. She talked with police officers, psychiatric consumer/survivors, survivor advocacy groups and
mental health crisis teams. She consulted with police training programs and worked closely with correctional services
and police forces, including the Ontario Provincial Police, SÛreté du Québec and city forces in Toronto, Montreal and
Thunder Bay. And she spent many hours on overnight patrols with police. As Crisis Call opens, Sky asks “Are there
alternatives to the use of lethal force in these crises?” Crisis Call documents the candid stories of those who’ve been
there and those who are questioning current systems and searching for solutions to this critical issue.
As part of her community development work with Crisis Call, Sky partnered with CMHA in Thunder Bay to launch the
Mental Health and Criminal Justice Project. This innovative project brought police, lawyers, probation and corrections
staff and mental health workers together with psychiatric survivors and others to consider new policies and practices
for crisis prevention and response. In 2012, after the police shooting of an emotionally disturbed man near Toronto
East General Hospital, Crisis Call was used by a community group to secure a mobile crisis intervention team for their
neighbourhood.
Laura Sky’s newest project Speaking Through Silence - The Voices of Children in Military Families Living with
Post Traumatic Stress Disorder is designed as a healing tool for veterans, Canadian Forces members and their
children and families. This documentary tool kit will provide a model of peer and community awareness, support and
engagement. This project is designed to help broaden the conversation among everyone concerned about, and
dedicated to the healing of, those affected by PTSD and stress-related injuries.
Health Break
2:30-2:45pm
Crush Lobby - Convention Level
2:45-4:15pm
Afternoon Workshops (Choose 1)
Workshop 5: (Venice Room - Convention Level)
Grafitti Reduction Sgt Lee Jones
Sergeant Lee Jones has 12 years experience conducting and assisting with graffiti criminal
investigations nationally and internationally; he is regarded as one of the leading Canadian
Graffiti subject matter experts.
In 2007, he was instrumental in organizing the TAGS conference with delegates from across
Canada and the United States. He developed the course content for Graffiti investigations and it
is now part of
the training offered by the Canadian Police Knowledge Network. He is frequently
contacted as a resource by other police officers around the world.
2:45-4:15pm
Workshop 6: (Florence Room - Convention Level)
PACT (Police and Crisis Team): Cst Nachtegaele
Cst. Jeff NACHTEGAELE has been a Police Officer for 10 years, and has a psychology degree
from the University of Saskatchewan. Prior to policing, Jeff worked for several years in the
Saskatchewan Young Offender system. He was also employed at the Saskatchewan Hospital as a
Mental Health Therapist for 7 years. Jeff spent 6 years policing with the Edmonton Police
Service where he was trained to work on PACT(Police and Crisis Team). As a member of the
Saskatoon Police Service , Jeff is assisting SPS in launching their PACT unit.
5
2:45-4:15pm
Workshop 7: (Naples Room - Convention Level)
ICE (Internet Child Exploitation): Sgt Altrogge
Sgt Deb Altrogge is a 24 yrs veteran of the SPS with numerous credentials including undercover
and hostage negotiation skills. She has been in ICE for two years. The workshop will discuss
luring, peer 2 peer and search warrant investigation. Eight of the people involved in her
investigations have committed suicide. She uses her considerable skills to maintain her mental
health as well that of the officers she works with.
2:45-4:15pm
Workshop 8: (Michelangelo Salon C - Convention Level)
Police Shootings: Sgt Gresty and Cst Ly
Sgt Gresty and Cst Ly are veteran officers who have both been involved recently in on duty
shootings. They will detail their experience dealing with both the emotional trauma as well as
the legal and internal police bureaucracy.
**Be prepared for a frank discussion as to how YOUR Service is dealing with these events.
4:15-4:30pm
Closing Remarks
6:00-10:00pm Evening cocktail dinner reception, entertainment and fireworks at Persephone
Theatre at the Remai Arts Centre
Dress: Business Casual
10:00pm
FIREWORKS!
9:00-11:00pm Hospitality (Picasso Room – Main Level)
6
Woodstock Police Services Board Policy
Policy Type
Operational Policy
Issue Number
AI-003
Distribution:
ALL MEMBERS
Subject
Equal Opportunity, Discrimination and
Workplace Harassment Prevention
Replaces
st
October 31 , 2011
Effective Date
Immediately
Re-evaluation Date
Related Standards/Legislation/Directive
Police Services Act, Adequacy Standards
Regulation
Expiration Date
Approved By
Original - Nancy O’Grady, Acting Chair
Amended Policy Presented for Board Approval on
th
May 13 , 2013
Revised
Special Instructions
April 2013
(Reference All Chiefs #12-0064)
Originator
Woodstock Police Services Board
(Assisted by: Chief R. Freeman)
Legislative/Regulatory Requirements
Section 1, paragraphs 5 & 6 of the Police Services Act (PSA), states that police services shall be
provided throughout Ontario in accordance with certain principles, including “the need for
sensitivity to the pluralistic, multiracial and multicultural character of Ontario society” and “the
need to ensure that police forces are representative of the communities they serve.”
Subsection 47(1) of the PSA further states that “if an employee of a municipal police force
becomes mentally or physically disabled and as a result is incapable of performing the essential
duties of the position, the board shall accommodate his or her needs in accordance with the
Ontario Human Rights Code.”
Under subsection 24(2) of the Ontario Human Rights Code employers are required to provide
accommodation, unless to provide accommodation would cause undue hardship to the employer,
1|Page
AI-003 Equal Opportunity, Discrimination and Workplace Harassment
considering the costs, outside sources of funding, if any, and health and safety requirements, if
any.
Subsection 5(1) of the Ontario Human Rights Code states “Every person has a right to equal
treatment with respect to employment without discrimination because of race, ancestry, place of
origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of offences,
marital status, family status or disability.”
Subsection 5(2) of the Ontario Human Rights Code states “Every person who is an employee has
a right to freedom from harassment in the workplace by the employer or agent of the employer or
by another employee because of race, ancestry, place of origin, colour, ethnic origin, citizenship,
creed, age, record of offences, marital status, family status or disability.”
Subsection 7(2) of the Ontario Human Rights Code states “Every person who is an employee has
a right to freedom from harassment in the workplace because of sex by his or her employer or
agent of the employer or by another employee.” Clause 7(3)(a) of the Ontario Human Rights
Code states “Every person has a right to be free from a sexual solicitation or advance made by a
person in a position to confer, grant or deny a benefit or advancement to the person where the
person making the solicitation or advance knows or ought reasonably to know that it is
unwelcomed.”
Occupational Health and Safety Act (OHSA): Definitions and Legislation
Under section 1 of the OHSA, a workplace is defined as “any land, premises, location or thing at,
upon, in or near which a worker works.”
Section 1 of the OHSA defines workplace harassment as “engaging in a course of vexatious
comment or conduct against a worker in a workplace that is known or ought reasonably to be
known to be unwelcome.”
Employers are expected to comply with the requirements of the OHSA. Some of the key
employer obligations under the OHSA with respect to workplace harassment are to:
Prepare and review a policy with respect to workplace harassment;
Develop and maintain a program to implement the policy with respect to workplace
harassment; and
Provide appropriate information and instruction to workers on the contents of the
workplace harassment policy and program.
Employers are required to meet obligations set out in the OHSA as related to workplace
harassment. Employers are also required to meet other legislative obligations related to equal
opportunity, including but not limited to, the Accessibility for Ontarians with Disabilities Act,
2005 and the Ontario Human Rights Code.
2|Page
AI-003 Equal Opportunity, Discrimination and Workplace Harassment
Application
The employer obligations set out in the OHSA in relation to workplace harassment apply to
police services. This includes harassment that police personnel could encounter during their
work as a result of interactions with the public, between workers or from persons who have a
personal relationship with workers.
Police personnel work in many diverse environments and under a variety of conditions.
Employers are required under the OHSA to protect police personnel from workplace harassment
in all police workplaces, including those beyond police facilities.
Woodstock Police Services Board Policy
Board Policy #AI-003
The objective of equal opportunity in the workplace, and discrimination and harassment
prevention, is to ensure that the best qualified and motivated persons are selected for
employment, promotion, preferred assignments and career enhancement through lateral transfer.
This objective is to be achieved by ensuring that no discriminatory barriers exist in the
workplace, that no discriminatory or harassing practices or behaviours exist in the workplace,
and that the human rights of employees and potential employees are upheld and respected both in
rule and in practice.
Furthermore, where discriminatory or harassing acts or behaviours do manifest, they must be
effectively investigated and appropriately addressed.
It is the policy of the Woodstock Police Services Board with respect to equal opportunity and
workplace harassment that the Chief of Police will:
a) establish procedures on equal opportunity that are consistent with the principles of the
Police Services Act and the Ontario Human Rights Code, including recruitment, selection,
career development and promotion;
b) prepare procedures with respect to workplace harassment and develop and maintain a
program to implement the policy, in accordance with the OHSA;
c) establish procedures on responding to and preventing discrimination and harassment in
the workplace, including stereotyping;
d) ensure that no sexist, racist or other offensive or derogatory material is displayed in the
workplace;
e) establish procedures on employment accommodation in accordance with the Ontario
Human Rights Code and section 47 of the Police Services Act;
f) implement an employee performance appraisal system that includes key commitments
related to diversity and human rights; and
g) ensure that all officers receive training on race relations, diversity and human rights.
3|Page
AI-003 Equal Opportunity, Discrimination and Workplace Harassment
Woodstock Police Service Directive
Directive Type
Human Resources
Issue Number
AI-005
Distribution:
Subject
ALL MEMBERS
Replaces
January
2005August 2010
AI-005 Auxiliary Program
Effective Date
Immediately – August 30, 2010
Related Standards/Legislation/Directive
Police Services Act, Adequacy Standards
Regulation AI-005,
Expiration Date
None
Approved By
Revised
Chief R. Freeman
Special Instructions
A.
Re-evaluation Date
August 2010May 2013
Originator
Chief of Police R. Freeman
Position Statement
The Auxiliary Program provides a trained volunteer unit of personnel available
to be called upon in emergency situations to bolster the strength of the Police
Service and to assist Sworn Police Officers in tasks such as traffic duty,
parades and special occasion functions. The Auxiliary Program may be used
as a stepping-stone to the regular police service and allows interested
persons within the community to become actively involved in policing.
Auxiliary officers may be used for patrol with Sworn Police Officers, point
duty, traffic and crowd control during parades, fall fairs, emergency situations
for security, regular traffic control and traffic control during R.I.D.E programs.
Members may also be used for organized searches for missing persons,
assistance with Community Relations and patrol on Halloween night.
B.
Definitions
For the purposes of this policy, the following definitions shall apply:
Liaison Officer – an officer of the Woodstock Police Service assigned by the
Chief of Police, or his designate, to coordinate duties of the Auxiliary
Members.
Member – an Auxiliary member of the Woodstock Police Service as defined
in Part IV of the Police Services Act of Ontario
Auxiliary Unit – a section comprised of Auxiliary Members organized to
perform specific tasks
Regulations – Rules and Regulations of the Auxiliary Members of the
Woodstock Police Service, as contained in this Directive
Active Service – Auxiliary Member service that includes:
 Serving minimum of 8 hours per month with the Auxiliary Unit;
 Being free of present suspension or disciplinary process;
 Maintaining records of participation in Auxiliary duties, special
events and ride-alongs;
 Maintaining annual qualifications in use of force/firearms; and
 Maintaining qualification in First Aid/CPR and other
qualifications deemed mandatory by the Service
C.
Organization
2.1
The authority to appoint Auxiliary Members to a police service is found
under Part IV of the Police Services Act.
2.2
The Auxiliary Members shall be appointed in accordance with the
Police Services Act of Ontario.
2.3
There shall be maintained an active Auxiliary Unit and the number of
members shall be sufficient to meet the needs of the Service.
2.4
A member of the Auxiliary Unit shall obey the lawful commands of an
Officer of the Woodstock Police Service at all times.
2.5
Members of the Auxiliary Unit will familiarize themselves and strictly
adhere to the provisions of this Directive.
LE-005 - Use of Auxiliaries
2|Page
D.
2.9
Members of the Auxiliary Unit are subject to the Directives and Routine
Orders of the Woodstock Police Service, wherever they are applicable.
2.10
The Auxiliary Unit shall be comprised of a rank structure which
includes an Auxiliary Staff Sergeant, two Auxiliary Sergeants and as
many Auxiliary Constables as the Chief of Police deems necessary to
meet the needs of the Woodstock Police Service.
2.11
The Auxiliary Constables shall be divided equally between the two
Auxiliary Sergeants with half reporting to each of the two Auxiliary
Sergeants.
2.12
Auxiliary members will receive no remuneration of any kind.
Personnel Regulations
3.1
Section 52(6) of the Police Services Act states, “A person appointed to
be an Auxiliary member shall, on entering on the duties, take oaths or
affirmation of office and secrecy in prescribed form”.
3.2
A member of the Auxiliary Unit, in accordance with the Oath of
Secrecy, shall treat as confidential the official business of the
Woodstock Police Service and the Auxiliary Unit and shall not talk for
publication, or be interviewed, or make public speeches on police
business, or impart information relating to official business to anyone
except under due process of law or as directed by, or with permission
of the Chief of Police, or his designate.
3.3
A member shall, at all times display courtesy and civility to fellow
members of the Auxiliary Unit, members of the Woodstock Police
Service and to all members of the public.
3.4
When in full uniform and under appropriate circumstances, members of
the Auxiliary Unit shall salute, in the prescribed manner, when meeting,
passing or addressing a Member of the Woodstock Police Services
Board, the Chief of Police, Deputy Chief of Police, Inspector and
Commissioned Ranks of all Police Services.
3.5
An Auxiliary member shall not use his or her position with the Auxiliary
Unit to obtain any benefit, gain or special consideration.
3.6
Auxiliary members shall not intentionally incur liabilities in which they
are unable or unwilling to discharge.
3.7
Auxiliary members shall not knowingly create doubt as to their ability to
LE-005 - Use of Auxiliaries
3|Page
fulfil the conditions of their Oath of Office, by living or associating with
known criminals or persons involved in organized crime, when discredit
to the reputation of the Police Service is likely to result from such
association.
E.
Authority
4.1
A Member of the Auxiliary Unit has:
i. Under routine circumstances, the same powers of arrest as any
citizen, pursuant to the Criminal Code of Canada and other Federal
and Provincial Statutes;
ii. The full authority and powers of a Police Officer only when directly
accompanied by a Police Officer and have been specifically
authorized to perform police duties by the Chief of Police; and
iii. Limited police authority (e.g.: The authority to direct traffic at a special
event or R.I.D.E program), when accompanied or supervised by a
Police Officer and they have been authorized to perform duties by the
Chief of Police, or his designate.
F.
General
5.1
The Chief of Police may authorize Auxiliary members to perform police
duties in special circumstances, including an emergency that the
Officers of the Woodstock Police Service are not sufficiently numerous
to deal with.
5.2
Auxiliary Members shall only be deployed if they are accompanied or
supervised by a Police Officer.
5.3
Except where authorized under the Police Services Act, an Auxiliary
member shall not:
• Be used to replace any Police Officer’s position;
• Perform duties normally performed by a Police Officer;
• Be detailed to search, guard or escort persons in custody; or
• Be involved in the investigation of offences without direct
supervision of a Police Officer.
5.4
When deployed for duty, Auxiliary Members shall be assigned a court
security radio, if there are sufficient radios available. Auxiliary
members deployed without a radio shall be continually accompanied
by a Police Officer.
LE-005 - Use of Auxiliaries
4|Page
G.
5.5
Auxiliary Members, regardless of auxiliary rank, shall be subordinate in
the organizational chain-of-command to Sworn Police Officers of the
Woodstock Police Service.
5.6
Members shall not attend any event in an official capacity that has not
been sanctioned by the Service and approved by the Auxiliary Liaison
Officer(s).
5.7
Auxiliary members are allowed to patrol with sworn officers twenty-four
hours a day, seven days a week.
5.8
Auxiliary members are required to attend a prescribed 8 hours per
month, and a minimum commitment of at least 3 years.
5.9
All Auxiliary members shall submit their monthly hours to the Auxiliary
Sergeant(s) no later than the fifth day of the following month. This
report is to include the date, times and functions the member was
involved with. The Auxiliary Sergeant(s) shall supply monthly
submission forms.
5.10
Members will at all times be punctual in attendance for their duties and
report fit to perform those duties.
5.11
A member shall report any change of address or telephone number to
the Liaison Officer(s) within 72 hours of such change.
5.12
A member not having a telephone will provide the Liaison Officer(s)
with a telephone number through which he or she may be reached.
5.13
The Woodstock Police Auxiliary Police Unit is recognized as a
volunteer unit only and has no standing as a bargaining unit.
5.14
When a citizen offers to turn over any article to a member of the
Auxiliary Unit, he or she shall submit same, as soon as practical to do
so, to a member of the Woodstock Police Service. When a member of
the Auxiliary Unit finds an article of property, the same procedures
shall apply.
Training
6.1
The Administration Auxiliary Staff Sergeant shall be responsible for
establishment of training procedures for the members of the Auxiliary
Unit. The training of Auxiliary members is to be carried out by officers
of the Woodstock Police Service as assigned by the Liaison Officer(s).
LE-005 - Use of Auxiliaries
5|Page
6.2
H.
Newly appointed Auxiliary members shall successfully complete
orientation training prior to being allocated to field assignments.
Orientation training shall include, but is not limited to, the following:
 Notes and notebooks;
 Use of force;
 Criminal Code, including powers of arrest, Canadian Charter of
Rights and Freedoms and other relevant legislation;
 Service Rules, Regulations, Policies and Procedures;
 Ethics and codes of conduct;
 Care and use of equipment;
 Racism and workplace harassment;
 Mental health issues;
 Police vehicle operation;
 Communicable diseases;
 Organizational structure;
 Evidence and court procedures;
 Tactical communication;
 Highway Traffic Act and basic Provincial offences;
 Basic Criminal Code offences;
 By-Laws;
 Traffic and crowd control duties;
 Completing monthly activity reports; and
 Note keeping, including the procedure for the retention of notes.
Use of Force Qualification and Re-Qualification
7.1
Members of the Auxiliary Unit shall successfully complete annual use
of force re-qualification per the use of force procedure.
7.2
Members shall attend and complete any other specified training
assigned.
7.3
When unable to report for use of force or other training sessions,
Auxiliary members shall notify their Auxiliary Sergeant and the
Auxiliary Liaison as soon as possible.
7.4
In consultation with the Auxiliary Liaison, the Auxiliary member shall
reschedule the use of force re-qualification training within 12 months of
the last qualification.
7.5
When they have not successfully completed use of force requalification training in the previous 12 months, Auxiliary members
shall turn in their duty belt and use of force options to the
LE-005 - Use of Auxiliaries
6|Page
Administration Auxiliary Staff Sergeant.
7.6
I.
Auxiliary members who are not qualified in use of force shall not
perform duties in a capacity where they may be called upon to use
force on another person or carry an immediate weapon
Operating Police Vehicles
8.1
An Auxiliary Member may operate a marked police vehicle only under
the following circumstances:
a. While travelling immediately to or from an authorized Auxiliary or police
sponsored event;
b. If approval has been given for an Auxiliary to operate a police service
vehicle, the Auxiliary member must follow protocol and advise an
Auxiliary Sergeant that approval has been given prior to operating the
vehicle.
c. In an emergency where a Police Officer, with whom an Auxiliary is
riding along, requests the Auxiliary Member to drive the vehicle to
assist the Police Officer in performing his or her duties;
d. In an emergency where the Police Officer is incapacitated and unable
to provide direction;
8.2
Under no circumstances shall an Auxiliary Member operate a police
vehicle for general patrol purposes or become involved in a suspect
apprehension pursuit.
8.3
An Auxiliary Member may activate the emergency lights, sirens or
equipment on a police vehicle only in the following circumstances:
•
As detailed in section I - 8.1
•
When engaged in traffic direction or traffic control at a stationary
location to safely block the roadway;
•
While engaged in a training exercise;
•
At a community event when the police vehicle is in a stationary
location;
•
With the permission of a supervisor, while participating in a parade
duty.
LE-005 - Use of Auxiliaries
7|Page
J.
Private Vehicles
9.1
K.
A member of the Auxiliary Unit shall not operate or use a private motor
vehicle for any Auxiliary Police duty. Liability Insurance held on behalf
of the Woodstock Police Services does NOT cover the operation of a
private vehicle.
Auxiliary Member Duties
10.1
Consistent with the Police Services Act and this policy, the duties
carried out by an Auxiliary Member may include the following:
•
•
•
•
•
•
•
•
•
•
10.2
When participating in a ride-along, Auxiliary Members shall:
•
•
•
•
L.
Traffic control, consistent with the Highway Traffic Act & this
Directive;
Crowd control;
Search for missing persons;
Special duties pursuant to the Police Services Act, as authorized by
the Chief of Police;
Assisting at R.I.D.E programs for the purposes of traffic direction
and public education;
Assisting patrol or traffic officers in ride-along programs
Assistance with community based programs
Conducting telephone surveys in relation to issues of interest to the
Service and the Community;
Handing out promotional and public education material;
Other functions as authorized by the Chief of Police, or designate.
Wear their issued complete uniform in compliance with the
directive(s);
Not participate in any plain-clothes detail;
Inform the patrol supervisor of their intention to participate in a ridealong; and
Record the number of hours they participated in the ride-along
An Auxiliary Member shall:
11.1
Comply with and conduct themselves in accordance with relevant
Service procedures, including the keeping of notebooks as prescribed
in the WPS directive (adequacy standard) LE-022 – Officer Note
LE-005 - Use of Auxiliaries
8|Page
Taking;
M.
11.2
Keep their Auxiliary Sergeant advised of their availability.;
When unable to report for scheduled duty, inform their Auxiliary
Sergeant as soon as possible;
11.3
Upon entering WPS Headquarters, inform the on-duty officer-in-charge
of their presence within the building;
11.4
When arriving for duty for any event, report to the on-duty officer-incharge and record their hours of duty at the conclusion;
11.5
When called out to an emergency, respond as directed;
11.6
Once on-scene at an emergency, report to the Duty Sergeant or the
designated officer in charge;
11.7
While on duty, attending lectures or field training, carry an issued
memorandum book, which shall be made out in the prescribed
manner;
11.8
Not leave an assigned post without proper authority;
11.9
Notify the Auxiliary Liaison when they have an injury or medical
condition that would prevent them from performing normal or specific
duties. This includes any injury or medical condition that is preventing
them from performing work duties at their place of employment. In
such circumstances, the Auxiliary member shall not return to normal or
specific duties until approved by the Administration Auxiliary Staff
Sergeant.
Uniforms and Equipment
12.1
Uniforms and insignia provided for members of the Auxiliary Unit shall
be distinct from the uniforms of Police Officers.
12.2
An Auxiliary member:
•
Shall be issued uniform(s) and equipment authorized by the Chief
of Police or designate.
•
Shall be issued batons and handcuffs authorized as per the use of
force procedure, but shall not be issued or carry firearms, except in
accordance with the Police Services Act.
LE-005 - Use of Auxiliaries
9|Page
N.
•
Shall not wear the issued uniform except while on duty, while
travelling immediately to and from duty, or at a regular training
session;
•
A Member shall be responsible for the good care, proper
maintenance and serviceable condition of the uniform and
equipment provided for their use;
•
While off-duty, ensure that their uniform is safely and securely
stored in their locker provided or residence;
•
While off-duty, ensure that their use of force options (baton and
handcuffs) are stored and properly secured in the locker provided in
the police station;
•
Shall not loan or lend any piece of their issued uniform or
equipment to another other person;
•
Shall promptly report any loss of, damage to or defects involving
issued uniforms and equipment to their Auxiliary Sergeant and the
Auxiliary Liaison;
•
Shall direct requests for equipment to their Auxiliary Sergeant;
•
Shall not display an insignia of rank while on routine patrol with a
Sworn Member of the Woodstock Police Service. However,
members of the Auxiliary Unit with the rank of Sergeant or higher
shall display their insignia of rank at all other functions
12.3
A member of the Auxiliary Unit shall be inspected by the Duty Sergeant
at the commencement and conclusion of a tour of duty;
12.4
Upon termination of service, the Auxiliary member shall immediately
return to the Liaison Officer their uniform, auxiliary badges,
identification card and all other issued equipment.
Eligibility
13.1
Applicants must possess the following qualifications to be eligible to
apply to the Auxiliary Unit:
• Must be between 18 – 65 years of age;
• Be a Canadian Citizen or a permanent resident of Canada pursuant
to the Police Services Act;
• Be of good moral character and habits;
• Not be associated socially with any person, who is not a member of
LE-005 - Use of Auxiliaries
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•
•
•
•
•
•
•
•
O.
their immediate family, if such association is likely to bring discredit
to the reputation of the service;
Successfully complete tests set by the Service;
Attend mandatory training sessions as set by the Service;
Successfully complete the requirements for the Ontario Secondary
School Graduation Diploma (30 Credits) or equivalent;
Provide information of discharge from former service with a police
service or the Canadian Armed Forces;
Be certified by a legally qualified medical practitioner to be
physically fit for duty as an Auxiliary Member
Possess a valid Ontario driver’s licence with a minimum
classification of “G”;
Be willing to serve a minimum of 8 hours per month with the
Auxiliary Unit; and
Be willing to comply with Woodstock Police Service Procedures.
13.2
Applications shall not be considered from persons:
• Who have been convicted of a criminal offence, unless a pardon
has been received;
• Who have convictions, including the following dispositions:
o Guilty plea;
o Finding of guilt;
o Suspended sentence; and
o Conditional discharge
• Who are working as private investigators or security guards and
who are licenced to carry firearms pursuant to the Private
Investigators and Security Guards Act;
• Whose occupation or lifestyle may pose a conflict of interest with
the Auxiliary Unit duties; and
• Whose application for employment as a Police Constable is under
active consideration with any Police Service
13.3
Persons applying for an Auxiliary Members position must:
• Complete all forms required by the Woodstock Police Service
• Successfully complete an interview with a selection committee,
consisting of, at a minimum, the Auxiliary Liaison Officer and the
Administration Supervisor or their designates; and
• Pass a background investigation conducted by the Woodstock
Police Service
Promotion
14.1
To be eligible to apply for promotion within the Auxiliary Unit,
candidates shall:
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•
•
•
P.
Complete a minimum of 3 years of active service with the Auxiliary
Unit;
Be free of disciplinary action in the 2 years prior to making an
application;
Successfully complete and be qualified in mandatory Auxiliary Unit
training.
14.2
Candidates interested in applying for promotion within the Auxiliary
Unit shall:
• Respond when an opportunity is posted;
• Provide an overview of their experience including training,
professional development, volunteer achievements and volunteer
hours committed to the Auxiliary Unit; and
• Submit their application to the Auxiliary Liaison by the assigned
closure date.
14.3
Applications received after the assigned closure date will not be
considered.
Requests for Auxiliary Deployment
15.1
When members of the Service request the attendance of Auxiliary
members at a community or special event, the following shall apply:
i. The requesting member shall submit that request to the Auxiliary
Liaison.
ii. If approved, the Auxiliary Staff Sergeant shall ensure the requestor is
notified no later than one week before the event, of the names and
total number of Auxiliary members attending.
iii. If the request is not approved, or the request cannot be
accommodated, the Auxiliary Liaison or the Auxiliary Staff Sergeant
shall immediately notify the requestor with reasons; and
15.2
Q.
External requests for Auxiliary member attendance at a community or
special event received by a member of the Service shall be directed to
the Administrative Auxiliary Staff Sergeant and/or the Auxiliary Liaison.
Deployment of Auxiliary Members
16.1
Auxiliary members shall not be utilized where there is a known or
anticipated danger or serious bodily harm or death.
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R.
S.
16.2
An Auxiliary member shall not be deployed to perform police duties
except as noted in section “K. Auxiliary Member Duties” of this
directive.
16.3
Auxiliary members shall be briefed and the outset of an event or callout.
16.4
Auxiliary Supervisors and Police Officers accompanying/supervising
Auxiliary members at events, or during a ride-along, shall ensure that
Health and Safety legislation and Sservice procedures are followed.
Court Attendance
17.1
Auxiliary members are considered “persons in authority” by the courts
for the purposes of taking confessions and statements – as such, their
contact with accused persons shall be kept to a minimum to eliminate
the necessity of the appearance in Voir Dire hearings. Police Officers
shall endeavour through the disclosure process or Crown meetings to
limit the need for Auxiliary members to attend court.
17.2
An officer requiring an Auxiliary member to attend court shall ensure a
subpoena is served on the Auxiliary member. Service of all such
subpoenas shall be in the usual manner by either the officer in charge
of the case or by Court Services.
17.3
Officers requiring an Auxiliary member to appear in court shall, when
possible, provide the Auxiliary member with advance notice in addition
to the subpoena.
17.4
Auxiliary members attending court shall wear business attire as
described in the Police Uniform and Members attire procedure. In
cases where the identification regarding the Auxiliary member’s
uniform is anticipated to be or is indicated by the Crown to be an issue,
the Officer in Charge of the case shall notify the Auxiliary member to
attend in uniform. The Officer in charge of the case shall ensure the
uniformed Auxiliary member is supported and supervised for the
duration of the court appearance.
Emergencies Requiring Auxiliary Members
18.1
When an emergency occurs, the Inspector - Operations may authorize
the on-duty officer-in-charge to notify/call-out as many Auxiliary
members as needed to assist. The on-duty officer-in-charge shall
ensure the Auxiliary Liaison Officer and the Auxiliary Staff Sergeant
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Formatted: Font color: Red
are notified of the following:
• Nature of the call-out;
• Location;
• Number of Auxiliary members required;
• Where, when and to whom to report; and
• Anticipated duration of the duty.
T.
18.2
Where the emergency is of such a quality as to require authorization
for Auxiliary members to perform police duties, the on-duty officer-incharge shall notify the Inspector – Operations, Deputy Chief and the
Chief.
18.3
The Auxiliary Staff Sergeant/Sergeant(s) shall call out Auxiliary
members and ensure that a sufficient number of Auxiliary members are
contacted, as directed.
18.4
The Auxiliary Staff Sergeant/Sergeant(s), or designate, shall ensure
the needs of the Auxiliary members are met while performing
emergency duties.
Conduct, Discipline and Suspensions
19.1
Matters of concern to members of the Auxiliary Unit shall be submitted
through the Liaison Officer to the Administrative Auxiliary Staff
Sergeant.
19.2
Any conduct issues shall be dealt with and immediately brought to the
attention of an Auxiliary Supervisor(s) orand the on-dutya Police
Supervisor.
19.3
Discipline up to, and involving revocation of appointment by the
Woodstock Police Services Board, shall be consistent with the Police
Services Act and the provisions of this directive.
19.4
Routine discipline and proper conduct for Auxiliary members shall be
maintained through the Auxiliary Unit chain-of-command, and the
Auxiliary Liaison. Where a complaint of misconduct is of a serious
nature or requires immediate attention, the Auxiliary member who is
alleged to have committed misconduct may be suspended by a Senior
Command Officer and directed to:
 Immediately cease performing any Auxiliary Unit duties;
 Immediately return their Auxiliary identification, uniform and
equipment; and
 Not attend the Service premises, except where the general
public has access, until further notice from the Auxiliary Liaison
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Officer.
U.
19.5
In the absence of a Senior Command Officer, a Staff Sergeant or
Sergeant may relieve an Auxiliary member from duty when there is an
allegation of misconduct. The Staff Sergeant shall inform a Senior
Command Officer of the allegation of misconduct as soon as possible.
19.6
An Auxiliary member who is suspended shall be provided with an oral
explanation as to why the suspension from duty has been ordered,
unless to do so would jeopardize the integrity of the investigation.
19.7
When an Auxiliary member is suspended, the Auxiliary Liaison Officer
and the Administration Auxiliary Staff Sergeant are to be notified.
19.8
The Administrational Sergeant shall inform the Deputy Chief if an
Auxiliary is suspended.
19.9
Where necessary, the Deputy Chief shall assign investigators to a
complaint of misconduct involving an Auxiliary member.
19.10
When any document is served on an Auxiliary member relating to any
civil litigation, or when any member initiates a civil process, either of
which arises as the result of action taken by a member in the discharge
of police duty, notification of such shall immediately be forwarded to
the Office of the Chief of Police.
19.11
An Auxiliary member charged with any criminal offence shall
immediately notify the Auxiliary Staff Sergeant and Sergeant(s) of any
charges laid. The Auxiliary Staff Sergeant/Sergeants will then notify
the Auxiliary Liaison Officer. and/or the Administrational Sergeant. The
Chief of Police, or designate, may suspend the Auxiliary member from
performing any further Auxiliary duties until the matter has been
resolved to the satisfaction of the Police Service.
Routine Responsibilities of the Auxiliary Sergeant(s)
20.1
The Auxiliary Sergeant shall:
• Be responsible to the Auxiliary Liaison Officer for the general
efficiency and conduct of Auxiliary members; and
• Ensure Auxiliary Members complete their duty logbook at the
commencement and conclusion of duty. This includes any form of
duty, ride-along, special events, etc.
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V.
Administrational Responsibilities of the Auxiliary Staff Sergeant(s):
21.1
The Auxiliary Staff Sergeant shall:
• Sit on the Auxiliary Selection Committee;
• Maintain records, monitor the duty logbook, and provide an annual
report of Auxiliary Unit activities including Auxiliary attendance,
types of duties, and recommendations for the continued efficiency
and development of the Auxiliary Unit;
• Maintain a current contact list of all Auxiliary members available for
duty;
• In concert with and with input from the Auxiliary Liaison Officer,
ensure that annual performance appraisals are completed for each
member of the Auxiliary Unit, reviewed and forwarded to the
Auxiliary Liaison to be retained;
• Arrange and set an agenda for periodic meetings with Auxiliary Unit
Supervisors to discuss identified concerns, procedural changes
relevant to the Auxiliary Unit staffing needs, upcoming special
events or any other relevant matters. Ensure the minutes of these
meetings are recorded and disseminated to Auxiliary Unit
members;
• When notified by the Auxiliary Liaison of procedural changes that
effect members of the Auxiliary Unit, ensure that the information is
disseminated to all Auxiliary members;
• In the event of an emergency requiring callout of Auxiliary
members, comply with section “S. Emergencies Requiring
Auxiliary Members”;
• Ensure Auxiliary members are briefed at the outset of an event or
call-out;
• Ensure the event organizer is notified by email of the number of
Auxiliary members that will be attending an event;
• Ensure that a report is completed detailing any loss of, damage to
or defects involving issued uniforms and equipment. Where
necessary, such as in a loss of uniform, use of force option or
identification, immediately notify the Auxiliary Liaison. Arrange for
repairs or replacement of uniform or equipment where appropriate;
• Notify the Auxiliary Liaison when an Auxiliary member is absent for
scheduled training;
• Report any concerns regarding members of the Auxiliary Unit to the
Auxiliary Liaison; and
• Report any concerns regarding members of the Auxiliary Unit or
Police Officers accompanying and supervising Auxiliary members
to the Auxiliary Liaison.
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W.
Responsibilities of Police Officer(s)
22.1
X.
Responsibilities of the On-Duty Patrol Sergeant
23.1
Y.
The Patrol Supervisor shall:
• Ensure proper direction and supervision is provided to Auxiliary
members accompanied/supervised by Police Officers under their
command;
• Ensure Auxiliary members assigned to work with officers under
their supervision perform their duties in compliance with the
provisions of this procedure; and
• Promptly report any concerns from, or relating to Auxiliary members
to the Administrational Auxiliary Staff Sergeant.
Responsibilities of Communications
24.1
Z.
Police Officers shall:
• Provide direction and supervision to Auxiliary members assigned to
work with them;
• Ensure Auxiliary members assigned to work with them perform their
duties in compliance with the provisions of this procedure and other
Service procedures;
• Ensure communications is informed an Auxiliary member is working
with them, providing the Auxiliary member’s radio number, and the
Auxiliary member is logged off at the conclusion of their duties;
• Promptly report any concerns from or relating to Auxiliary members
to the Patrol Supervisor Supervisor.
Communications shall:
• Ensure on-duty Auxiliary members are logged on with a radio,
accompanying/supervising Police Officer(s) are recorded and
Auxiliary members are logged off at the conclusion of their
duties.
Responsibilities of the On-Duty Staff Sergeant
25.1
Staff Sergeants shall:
• When an Auxiliary member reports for a ride-along, assign the
Auxiliary member to work under the direction and supervision of a
Police Officer and record this on the duty-roster;
• Ensure Auxiliary members are re-assigned as necessary, for
example, if the officer they have been assigned to work with will be
at the station for an extended period of time; and
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•
AA.
Promptly report any concerns from, or relating to Auxiliary members
to the Auxiliary Liaison / Administrational Auxiliary Staff Sergeant.
(Where the matter requires immediate attention, comply with “T.
Conduct, Discipline and Suspensions”.)
Responsibilities of the Auxiliary Liaison
26.1
The Auxiliary Liaison shall:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Oversee the day-to-day administrative duties of the Auxiliary Unit;
Schedule Auxiliary members for orientation, use of force or other
training as required;
Review and approve, where appropriate, requests for the
assistance of members from the Auxiliary Unit;
If approved, notify the Auxiliary Staff Sergeant of the event and
requirements. Ensure the requestor is notified no later than one
week before the event of the names and total number of Auxiliary
members attending;
Notify the author of a request for the assistance of the Auxiliary Unit
as soon as possible if the request is denied. Provide the reasons
for the request being denied;
Review and log training attendance records of Auxiliary members;
Maintain records of Auxiliary Unit activities and personnel files;
including details regarding any occasion Auxiliary members are
authorized by the Chief of Police to perform police duties, including
the nature of the special circumstances and the duration of the
authorization;
Ensure that all new members of the Auxiliary Unit take the Oath of
Secrecy and Oath of Office;
Liaise with Human Resources and the Auxiliary Staff
Sergeant/Sergeant(s) to develop performance appraisal criteria for
Auxiliary members;
Liaise with Human Resources, and the Auxiliary Staff Sergeant to
establish questions for Selection Board interviews;
Sit on the Auxiliary Selection Committee and make
recommendations to the Deputy Chief of Police on Auxiliary
member selection;
Ensure a sufficient number of qualified auxiliary members are
selected to meet the needs of the Service;
Establish and maintain an annual budget for the operation of the
Auxiliary Unit;
Monitor the use of force qualification dates for Auxiliary members.
Ensure Auxiliary members attend for, and successfully complete
use of force re-qualification training within 12 months of their
previous qualification;
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•
•
•
•
•
•
•
•
•
•
•
•
•
•
Ensure Auxiliary members who are not qualified in use of force turn
in their duty belt and use of force options. Turn the items over to
the Administration Auxiliary Staff Sergeant for storage until the
Auxiliary member re-qualifies in use of force. Notify the Auxiliary
Staff Sergeant that the Auxiliary member can no longer serve in a
capacity where they may be called upon to use force on another
person or carry an intermediate weapon;
Ensure Auxiliary members taking a leave of absence:
o Turn in their duty belt and use of force options and forward to
the Administration Supervisor
o Turn in all their issued uniforms and remaining equipment to
the Administration Supervisor
Act as the primary liaison between the Woodstock Police Service
and the Auxiliary Unit, and be responsible for the orientation,
training, assignment, supervision and conduct of members of the
Auxiliary Unit;
Ensure that Auxiliary members have the knowledge, skills and
abilities to perform their duties as set out in this procedure;
Liaise with the appropriate personnel to ensure the creation and
implementation of meaningful auxiliary duties and programs within
the Service, including the use of Auxiliaries in community based
crime prevention initiatives;
Periodically meet with members of the Auxiliary Unit to address
identified concerns;
Review all new and revised Service procedures to determine if they
are of concern to the duties and responsibilities of Auxiliary
members. Where such procedures are identified, notify the
Auxiliary Staff Sergeant/Sergeant(s) to disseminate the information
to all members of the Auxiliary Unit. General dissemination of all
Service procedures to Auxiliary members shall be avoided.
Ensure that newly appointed Auxiliary members successfully
complete orientation training;
Ensure the development and delivery of training programs for
Auxiliary Unit members based on an annual needs assessment;
Ensure lessons plans are maintained;
Ensure the Auxiliary Staff Sergeant/Sergeant(s) areis notified when
an Auxiliary member who has been unable to perform regular or
specific duties due to a medical condition or an injury has been
medically cleared to return to duty or when an Auxiliary member
returns to duty from a leave of absence;
When notified of any concerns regarding a member of the Auxiliary
Unit or a Police Officer accompanying/supervising an Auxiliary
member, take appropriate action.
Direct the investigation of complaints pertaining to the conduct of
Auxiliary members;
Follow the provisions set in these guidelines with regard to conduct
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•
•
•
BB.
Perform other duties as assigned.
Responsibilities of Administration Supervisor
27.1
CC.
and discipline of Auxiliary members;
Consult with the Administrational Auxiliary Staff Sergeant and
Deputy Chief or other appropriate persons to determine remedial
training needs or discipline required as a result of a complaint
pertaining to the conduct of an Auxiliary member;
Where it is determined the Auxiliary member should no longer
serve with the Auxiliary Unit, and the Auxiliary member does not
wish to resign, forward a report to the Deputy Chief, which shall
include all information relevant to the conclusion that the Auxiliary
member should not longer serve with the Unit;
The Administration Auxiliary Staff SergeantSupervisor shall:
• Ensure the development, scheduling and facilitation of Auxiliary
member training as approved by the Auxiliary Liaison Officer;
• Ensure training records are maintained for Auxiliary members per
the Skills Development and Learning Procedures;
• Monitor use of force qualifications for Auxiliary members and notify
the Auxiliary Liaison Officer when an Auxiliary member is no longer
use of force qualified;
• Ensure the acceptance and storage of Auxiliary member’s duty
belts and use of force options when no longer use of force qualified
or on a leave of absence.
• Ensure that uniforms and insignia provided for members of the
Auxiliary Unit are distinct from the uniforms of police officers;
• Ensure that members of the Auxiliary Unit are issued uniforms and
equipment in accordance with the Police Uniform and Members
Attire Procedure.
• Support the Auxiliary Liaison Officer in performing his/her
operational responsibilities, were required
• Other supervisory duties as required.
Responsibilities of the Deputy Chief
27.1
The Deputy Chief shall:
• Ensure candidates selected for the Auxiliary Unit are approved by the
Solicitor General as per the Police Services Act and are presented to
the Police Services Board for appointment;
• Where necessary, assign investigators to a complaint of misconduct
involving an Auxiliary member;
• Review the results of investigations into a complaint of misconduct
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involving an Auxiliary member and direct appropriate action; and
• Where it has been determined by the Auxiliary Liaison Officer that an
Auxiliary member should no longer serve with the Auxiliary Unit and
the Auxiliary member does not wish to resign, determine in
consultation with the Chief of Police the appropriate action including
whether to schedule a termination hearing before the Police Services
Board.
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Woodstock Police Service Directive
Directive Type
Operational
Issue Number
ER-007
Distribution:
ALL MEMBERS
Subject
Ground Search for Lost or Missing Persons
Replaces
Effective Date
th
May 6 , 2013
Re-evaluation Date
Related Standards/Legislation/Directive
Police Services Act, Adequacy Standards
Regulation
Expiration Date
Approved By
Chief Rodney B. Freeman
Revised
Special Instructions
Originator
Chief of Police R. Freeman
A
Policy
1.
It is the policy of the Woodstock Police Service to utilize all means available to
locate a lost or missing person. Members of the Service shall follow Adequacy
Standard LE-026A relating to Missing Persons in all instances. The purpose of
this Directive is to provide direction in the implementation and coordination of a
ground search.
2.
In keeping with the community policing focus, the Woodstock Police Service shall
work in partnership with other emergency service providers and trained volunteer
groups, when required, to conduct a ground search for lost or missing persons.
ER-007 Ground Search for Lost or Missing Persons
1|Page
B
Definitions
1.
For the purposes of this policy the following definition shall apply:
a) “Search Coordinator” – A member of the Service with the required knowledge
and training to coordinate the search activities of Service members and
volunteers. Search Coordinator(s) and Team Leader(s) have the knowledge,
skills and abilities required to effectively perform these functions.
C
Search Coordinator
1.
The Search Coordinator shall be responsible for:
2.
(a)
Selecting qualified members to lead and direct small teams of searchers;
(b)
Consulting with neighbouring police services and/or the O.P.P. when
addition police resources are required;
(c)
Requesting the assistance of Emergency Measures Ontario (EMO) should
the circumstance require provincial assistance;
(d)
Requesting the assistance of trained volunteers or volunteer groups in the
community, if required;
(e)
Coordinating and disseminating information between police services,
affected government agencies, municipal officials, volunteer groups and
the family of the lost or missing person;
(f)
Coordinating the actions of all individuals and groups involved in the
search efforts to prevent unnecessary duplication of efforts;
(g)
In consultation with the Inspector of Operations, determine when the
search effort should be terminated, and communicate assisting agencies
and volunteers of the termination.
When volunteers, who are not part of an organized volunteer search and rescue
group, are utilized, the Search Coordinator shall ensure that each volunteer is:
(a)
Registered by name and address, utilizing appropriate identification;
(b)
Properly dressed and equipped in accordance with environmental
conditions;
(c)
Assigned to an area to search according to the individuals capabilities;
(d)
Supervised by a trained member.
ER-007 Ground Search for Lost or Missing Persons
2|Page
D
General
1.
Where a ground search may involve a major case, ensure that the procedures
outlined in the Major Case Management Plan and the Criminal Investigation
Management Plan LE-006 are properly adhered to.
2.
When required, the Canine Unit may be utilized in a ground search, with the
approval of the Search Coordinator. Adequacy Standard ER-010 shall be
followed to obtain the services of the Police Canine.
3.
When required, the Victim Services Unit (VA-001) may be utilized to provide
support and referral to victims and/or their families during and following a search
for lost or missing persons.
4.
When federal operational assistance/humanitarian aid is required to assist with a
ground search operation, the Search Coordinator, or designate, shall notify the
OPP Duty Officer. It is the responsibility of the OPP to contact the Federal
Government directly and to notify EMO where appropriate.
5.
Should circumstances require/dictate the need for additional search resources
(personnel and/or equipment), at the discretion of the Search Coordinator in
conjunction with the approval of the Inspector of Operations, a formal request for
support may be directed to the Duty Inspector for the:
Waterloo Regional Police Service
London Police Service
Ontario Provincial Police
Any other police service holding the required resources
ER-007 Ground Search for Lost or Missing Persons
3|Page
Woodstock Police Services Board Policy
Policy Type
Operational Policy
Issue Number
LE-036
Distribution:
ALL MEMBERS
Subject
Child Pornography / Internet Child
Exploitation
Replaces
st
October 31 , 2011
Effective Date
Immediately
Re-evaluation Date
Related Standards/Legislation/Directive
Police Services Act, Adequacy Standards
Regulation
Expiration Date
Originally Approved By
Nancy O’Grady, Acting Chair
Revised
April 22, 2013
April 22, 2013 amendment before the PSB May
th
13 , 2013.
Special Instructions
Originator
Woodstock Police Services Board
(Assisted by: Chief R. Freeman)
Legislative/Regulatory Requirements
Section 29 of the Adequacy Standards Regulation requires a police services board to have a
policy on investigations into child pornography.
In addition, section 12 (1)(b) requires the Chief of Police to develop and maintain procedures on
and processes for undertaking and managing investigations into child pornography.
Woodstock Police Services Board Policy
Board Policy #LE-036
It is the policy of the Woodstock Police Services Board with respect to child pornography and
Internet Child Exploitation investigations that the Chief of Police will:
1|Page
LE-036 Child Pornography
a) develop and maintain procedures that require that investigations be undertaken in
accordance with the Woodstock Police Service’s Criminal Investigation Management Plan
(LE-006); and
b) notify the Provincial Strategy to Protect Children from Sexual Abuse and Exploitation on
the Internet (Provincial Strategy) in all cases of suspected child pornography (Internet
child exploitation); and
c) ensure support is provided to manage the psychological well-being of members to
acknowledge risks associated with long-term effects from exposure to Internet child
exploitation investigation-related activities.
2|Page
LE-036 Child Pornography