PACIFIC TERMINAL
PORT OF VASCO NUÑEZ DE BALBOA
REPUBLIC OF PANAMA
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
1
Terms of Use
This booklet contains general information and safety regulations for vessels using the terminal
facilities at Petroamerica Terminal (PATSA).
The Master has the responsibility for the safe conduct of operations onboard his vessel while at
the terminal.
Prior to commencement of operations we seek your full co-operation and understanding on
the safety requirements set out in the Ship/Shore Checklist and in these regulations.
Failure to comply with these regulations will involve cessation of cargo operations and/or
removal from the berth, pending complete investigation and receipt of written assurance from
the Master that effective control has been established. A vessel will be held responsible for any
cost and delays arising from non-compliance with the relevant safety procedures.
This booklet is intended to acquaint Owners, Charterers, Masters and Crew of vessels calling at
Petroamerica Terminal, S.A. with the general conditions and facilities.
While every effort has been made to ensure that all information given in this booklet is accurate
at the time of issue, it is not guaranteed or intended in any way to replace other official
publications relating to this or other areas.
Petroamerica Terminal, S.A. does not accept any responsibility for any errors, omissions or for
the consequences of using it for any purpose.
Masters are free to ask for clarification on any matter whether mentioned herein or not.
Emitted by
PETROAMERICA TERMINAL, S.A.
PO Box 0823-01460
Panama, Republica de Panama
Tel: (507) 316-4000 / Fax (507) 211-2674
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
2
WARNINGS
SMOKING
SMOKING IS STRICTLY PROHIBITED ON THE TERMINAL AND ON BOARD ALL
VESSELS ALONGSIDE, EXCEPT IN THOSE ENCLOSED SPACES ON BOARD
SPECIFICALLY DESIGNATED AS “SMOKING AREAS” BY THE MASTER AND LOADING
MASTER.THE COMPANY RESERVES THE RIGHT, IN UNUSUAL CIRCUMSTANCES, TO
PROHIBIT SMOKING AT ANY TIME IN ANY PLACE ON OR ADJACENT TO THE
TERMINAL.
DRUGS / ALCOHOL
MASTERS ARE ADVISED THAT OPERATIONS WILL CEASE, WHEN THE
ACTIONS OF A PERSON OR PERSONS INVOLVED IN OPERATIONS ARE NOT UNDER
PROPER CONTROL AS A RESULT OF THE USE OF ALCOHOL AND/OR DRUGS.
ACCESS TO THE RESTRICTED AREA FOR A PERSON OR PERSONS SIMILARILY
AFFECTED BY ALCOHOL AND/OR DRUGS WILL BE DENIED. OPERATIONS WILL
NOT RESUME UNTIL THE MATTER HAS BEEN REPORTED TO AND FULLY
INVESTIGATED BY RELEVANT AUTHORITIES AND THE COMPANY CONSIDER IT
SAFE TO DO SO. DELAY OR CANCELLATION IN A VESSEL’S DEPARTURE THAT
COULD RESULT FROM ANY EVENT AND ALL ASSOCIATED COSTS WITH THIS DELAY
WILL BE BORNE BY THE VESSEL.
INTERNATIONAL SHIP & PORT FACILITY SECURITY CODE (ISPS CODE)
PLEASE BE AWARE THAT PANAMA IN COMPLIANCE WITH THE RESOLUTIONS OF THE
CONFERENCE OF THE CONTRACTING GOVERNMENTS TO THE INTERNATIONAL
CONVENTION FOR THE SAFETY AT SEA, ADOPTED THE INTERNATIONAL CODE FOR THE
SECURITY OF SHIPS AND OF PORT FACILITIES.
FOLLOWING THESE REQUIREMENTS PETROAMERICA TERMINAL, S.A. (PATSA)
IMPLEMENTED A PORT SECURITY PLAN IN ORDER TO COMPLY WITH THE PROVISIONS
STABLISHED BY THE CODE. THIS PLAN IS ALSO RELATED TO OTHER EMERGENCY
PROCEDURES.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
3
INDEX
WARNINGS
PORT FACILITIES
ARTICLE N° 1
ARTICLE N° 2
TERMS AND CONDITIONS
ARTICLE N° 3
DEFINITIONS
ARTICLE N° 4
PRINCIPLES OF OPERATION
ARTICLE N° 5
CONTACTS
PIER STANDARDS
ARTICLE N° 6
MAXIMUM FLOW RATES
ARTICLE N° 7
ARTICLE N° 8
SAFETY PRECAUTIONS
ARTICLE N° 9
MOORING INFORMATION
ARTICLE N° 10
ACCESS BETWEEN VESSEL AND SHORE
ARTICLE N° 11
ACCESS TO PORT
ARTICLE N° 12
COMMUNICATIONS EQUIPMENT
ARTICLE N° 13
PRIORITIES
ARTICLE N° 14
PORT ASSISTANCE TO THE VESSEL
ARTICLE N° 15
PRE- TRANSFER CONFERENCE
ARTICLE N° 16
ACCESS CHANNEL TO PORT
ARTICLE N° 17
EMERGENCY PROCEDURES
HOLIDAYS
ARTICLE N° 18
EXHIBITS
Exhibit - 1
Berth Request
Exhibit - 2
Berth Confirmation Form
Exhibit - 3
Fuel Loading / Unloading Regulations
Exhibit - 4
Mooring Diagram
Exhibit - 5
Port Evacuation Diagram
Exhibit - 6A & B
Key Meeting
Exhibit - 7
Ship Shore Safety Check List
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
4
ARTICLE No.1
PORT FACILITIES
The concession held by Petroamerica Terminal, S.A. (PATSA) includes the use of piers #1
and #2 which are located along the western shore of Balboa harbor at the Pacific entrance
to the Panama Canal. The piers are finger type, and could accommodate two vessels
simultaneously and cover an area of approximately 71.760 square feet.
Pier 1 is approximately 841 ft long, (from entrance to end of Pier), by 50 ft wide. Fortyeight (48) 16 square inch precast concrete piles support the 90 ft long approach platform
which provides access to the piers from the shore. The western 531 ft to the pier, (the
original pier structure constructed in 1937) is supported by forty-six (46) 5 foot diameter
concrete caissons. The pier extension, constructed in 1942 is 220 ft long and is supported
by ninety-eight (98) vertical 22 square inch precast concrete piles, and twenty-eight (28)
battered 22 square inch precast concrete piles. The piling structure holds in place a
concrete slab designed to support a uniform live load of 500 pounds per square foot (psf).
Pier#1 has facilities for loading and unloading fuels (Fuel Oil, MGO, UL91R, UL95R, LDO,
and JP5), through 6 separate pipelines and a fresh water line, (Pier length from shore to end
of Pier is 704 ft.). Pier 1 fender system consists of a set of five fenders installed on each side
of the berth.
Pier #2 was constructed in 1942 and is approximately 744 ft long, (from, Pier entrance to
end of Pier), by 40 ft wide. Two hundred and eighty-four (284) vertical 18 inch precast
concrete piles and ninety (90) battered 18 inch precast concrete piles support the pier. It
serves ship and barge traffic for the loading and unloading of liquid fuel products (Fuel Oil,
MGO) through two separate pipelines and a fresh water line. The design live load for this
pile supported pier is 400 pounds per square foot (psf), (Pier length from shore to end of
Pier is 704 ft).
Pier 2 fender system consists of a set of eight fenders installed on each side of the berth.
ARTICLE NO. 2
TERMS AND CONDITIONS
The dispositions contained in these regulations apply to every user of PATSA port facilities.
By entering and using PATSA port facilities, and/or port services, ship chandlers, vessel
master or the crew, agents, concessionaires, users, express their consent and accept the
terms and conditions of this regulation.
Agents, owners, representatives, contractors and other users cannot load or unload, fuel,
provisions, materials, equipment or any other cargo, without previously following PATSA´s
and authorities proper requirements.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
5
ARTICLE No. 3
DEFINITIONS
Area of Concession:
The territory, land and water, in and out of the port area, in which PATSA has jurisdiction of
conferred by law.
Barrel: means 42 US gal. of 231 cubic inches each, corrected at a temperature of 60 degrees
Fahrenheit under one atmosphere pressure.
Cargo in Transit:
It is the cargo unloaded from one vessel, and loaded onto another vessel, without having
left the port area. All documents must specify clearly that the cargo is in transit.
Charter:
Person or company that charters a vessel.
Customer:
Customer is considered any person, corporation or governmental entity that uses the port
facilities.
Customs Agent:
Natural or legal person that carries out customs actions, mediation in operations and
procedures related to importing and exporting, traffic and storage of merchandise, in name
and by express orders of third parties.
Customs and Regulations:
The customs regulations applies to the presentation of import declaration, the payment of
taxes and import duties and the sanctions that might arise, as well as being the safe keeper
of all official documentation, to comply within all the requisites and conditions established
in the Customs Regulation and Standards.
Customs Regulations Responsibilities:
The importers and owner of the cargo are responsible of all custom obligations. They will
be responsible to follow all regulations that derive from their intervention, transport,
storage, etc. For this effect, the nation is represented by Autoridad Nacional de Aduanas.
Day:
One calendar day or twenty-four (24) hour period
Dead Weight (DWT):
Total weight that a vessel could carry including fuel, water, reserves, lubricants and all the
cargo.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
6
Dockage:
Fee applied to any vessel for the usage of a dock.
Freight:
Charges paid for the carriage of cargo.
Gross Tonnage (GT):
It is the volume (in units of 100 cubic feet or registered ton) of all spaces in a vessel under
the tonnage deck (the highest closed deck) and all the spaces permanently closed over such
deck. To this effect, the tonnage assigned by the classifying society of the vessel (Lloyd,
American Bureau, etc.) will be used as the basis for all tonnage calculations.
Hazardous Cargo:
All cargo classified as dangerous by the International Maritime Code of Dangerous Cargo, as
published by the International Maritime Organization (IMO).
I.M.O.:
International Maritime Organization
ITR (International Transport Route):
International Convention that provides regulations for transportation of merchandise to
other countries. ITR generally permits that sealed containers cross international borders
without inspection.
Local Cargo:
Cargo that originates in the Republic of Panama.
Maneuver:
The execution of a service in a one way direction
Month:
One calendar month. Unit of time equal to 30 days.
PATSA:
Petroamerica Terminal, S.A. (PATSA)
Port Concessionaire:
A natural or legal person that offers their services at a port terminal, for example; shipping
agents tug services, stevedoring, loading and unloading, storage, handling, cargo posting,
dredging, etc.
Port Tariffs:
Fees published by the Port Terminal.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
7
Port Terminal:
The sum of all installations located over and below land and water that are offered to the
vessels in form of services at PATSA Port.
Ships Agent:
Person that represents the vessel or the owner of the cargo in all matters related to the
vessel.
Stay:
Period of time a merchant marine vessel is at port. This period begins at mooring of the
first line, until the unmooring of the last line and vessel departure.
TEU:
Twenty foot equivalent unit (containers)
Ton:
Measurement used for the application of the tariff to the cargo, equivalent to 1,000
kilograms of weight (2,204.6 pounds).
Year:
Twelve consecutive months or one calendar year
CONVERSION FACTORS
1 US GALLON
1 LITER
1 US BARREL
1 CUBIC METER
1 METRIC TON
1 METER
1 FOOT
=
=
=
=
=
=
=
3.7854 LITERS
0.2642 US GALLONS
42 GALLONS
35.315 CUBIC FEET
6.4 BARRELS (BUNKER)
3.28 FEET
0.3048 METERS
PRODUCT REF.
Average Bbls Per Metric Ton
6.4
FUEL OIL
7.4
MGO
7.3
LDO
8.2
MOGAS
7.0
JET FUEL
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
8
ARTICLE No 4
PRINCIPLES OF OPERATION
Each User nominated vessel should make contact with 72 hours in advance thru their
Shipping Agent with the Port Superintendent of PATSA and Balboa Harbor (refer to list of
contacts) by e-mail or fax and submit all the necessary information indicated within the
“Berth Request Form” (Exhibit # 1) of the Port Regulations.
4.1. The shipping agency should supply any information concerning structure,
limitations and characteristics of the vessel in order to avoid delays. Vessels
using equipment in metric units should include all necessary information to
establish the proper conversion units for connections.
4.2. For personnel and vehicles access to the Port Area, please refer to Article No.
10 “Access between Vessel and Shore”, related to permits and Port Regulations
for entering and exiting the Port.
VIEW OF PATSA PIERS
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
9
ARTICLE No. 5
CONTACTS
In order to request the usage of PATSA´s port facilities, the Customer Ships Agent should
send their vessel information to the Port Superintendent using the following telephone /
Fax numbers which are available 24 hours.
5.1 Port Contacts
Port Manager
Port Supte.
Port Services
Supervisor
Address:
Office: (507) 316-4000
Office: (507) 211-2744 / 211-2746
Office: (507) 211-1722
Office: (507) 211-2744/46 24 Hours 210-5046
Rodman
Panama, Republic of Panama
Cellular: (507) 6780-5757
Cellular: (507) 6678-5010
Fax:
(507) 211-2674
5.2 Panama Canal Authority (ACP) Contacts:
The following telephone numbers correspond to the Panama Canal Authority at
Balboa and Cristobal.
 Marine Information: The marine services department of ACP can be contacted at
the following numbers: (507) 232-5098, Fax (507) 232-5704 or (507) 6613-1216
(night number). This office operates 24 hours per day and is the point of contact to
coordinate all activities concerning docking at ports located in Balboa and Cristobal.
 Docking Request: Docking at PATSA facilities must be requested at the PATSA
offices. (Refer to 5.1).
 Harbor Pilot: Harbor Pilots and tug services are coordinated by the Ships Agent
directly through the ACP services, Marine Traffic Control. This service is offered 24
hours a day at following numbers:
Balboa Port.............................
Balboa Port Captain...............
Cristobal Port.........................
Cristobal Port Captain..........
(507) 272-4205
(507) 272-4215
(507) 443-7642 or (507) 443-7641
(507) 443-2202 or (507) 443-2205
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
10
ARTICLE No. 6
PIER STANDARDS
Due all of our operations are oriented to handle fuel products, berthed vessels should
follow the safety standards indicated by the oil industry for handling petroleum products.
6.1
MOORING:
For the mooring of vessels the minimum following guidelines should apply.
These guidelines have been adopted from the International Marine
Organization for “Safe Mooring”.
SUGGESTED MOORING ARRANGEMENT DIAGRAM (Exhibit No. 5)
TYPE OF
VESSEL
BARGES
BARGES
TANKERS
TANKERS
CARGO
CARGO
LOA
BOW
STERN
DIAMETER
FEET # LINES SPRING ACROSS # LINES SPRIN ACROSS EN PULG.
G
< 200
2
1
0
2
1
2 1/2"
> 200
2
1
0
2
1
3"
< 300
2
1
0
2
1
3"
> 300
3
2
0
3
2
3"
< 300
2
1
0
2
1
1
2 1/2"
> 300
2
1
0
2
1
1
3"
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
11
WORKING LOADS
THREE TANKERS: Between 15.000 to 30.000 DWT at Piers # 1 North and # 1 South and #2 North
6.2
USE OF CABLES ON TANKERS:
For tankers larger than 500 feet and with a DWT between 50,000 and 80,000
TONS the following chart applies for the use of cables and their resistance.
Tanker Size
DWT
To 50,000
50,000 to 80,000
Diameter of Wire
Mm
in.
TONS
32
38
1 1/4
1½
67
94
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Strength of Wire
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
12
ARTICLE No. 7
MAXIMUM FLOW RATES
At Pier #1 North & South we load thru fuel raisers & offer loading and un loading services
for IFO-380, MGO, JP5, JET FUEL, UL95R and UL91R gasoline and Light Diesel Oil, in
addition to Fresh Water. At the Pier #2 North and South we offer loading and unloading
services for MGO, IFO-380 and Fresh Water. The chart below shows the approximate
loading and unloading rates and diameters of connections used:
7.1
DOCK 1 - OPERATION
PRODUCT
MGO
IFO-380
JP5
UL95R
UL91R
LDO
JET FUEL
7.2
BPH /Loading
5,000 a/3,000 b
4,500 c /2,000 d
1,500
BPH /Un-loading
5,000 a
4,500 c
3,000
2,500
3,500
3,800 a/ 1,500 b
10,000
Max. Temp. F°
98 °
135 °
98°
90°
90°
98°
98°
BPH / Loading
5,000 a/3,000 b
4,500 c /2,000 d
BPH / Un-loading
5,000 a
4,500
Max. Temp. F°
98°
135°
3,800 a / 2,500 b
3,800 a / 1,500 b
98°
3,800 a/2,500 b
10,000
DOCK 2 – OPERATION
PRODUCT
MGO
IFO-380
JP5
UL95R
UL91R
LDO
Notes:
System References for Loading & Unloading rates at Dock 1 & 2
a)
b)
c)
d)
Using 18” MGO pipeline.
Using 12” & 10” LDO pipeline.
Using 18” IFO pipeline.
Using 12” IFO pipeline.
Max allowed pressure for both piers: 125 psi at raiser connection.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
13
7.3
Connections at the Port
(Tanker Rail Hoses - Length of connecting hoses in inches)
MARINE GAS OIL
ANSI 150 – Flanges- Hose Diameters available: 8”, 6 “, 4” & 2 ½” x 30 Ft. in
Length.
FUEL OIL
ANSI 150 Flanges: Hose Diameters available - 8” & 6” x 30 Ft. in Length.
JP – 5
ANSI 150 Flanges – Hose Diameters available: 8” & 4” x 30 Ft. in Length.
UL95R / UL91R Gasoline’s
ANSI 150 Flanges: 8”
LIGHT DIESEL OIL
ANSI 150 Flanges – Hose Diameters available - 8”, 4” & 2 ½” x 30 Ft. in Length
Reducers available at Port: ANSI 150 - 6" x 4" / 8" x 6” / 5”x 4” /6” x 5”.
JET FUEL
ANSI 150 – 10” Hose Diameter Hoses.
Note: Camlock and Quick Couplings are not allowed to be used for the
handling of fuels.
7.4
Insulating Flanges
Following ISGOTT guidelines all connecting hoses are equipped with
insulating flanges, regarding static current and potential differences between
the vessel and the pier. These flanges will normally be placed between the
First and Second Hoses to the vessel.
ARTICLE No. 8
8.1
SAFETY PRECAUTIONS
VESSELS – TANKERS – BARGES - TUGS
SAFETY
The Master of each vessel is responsible his crew and will enforce that they
observe and comply all safety regulations during their stay at the Port.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
14

It´s prohibited to perform any electrical, hot or cold work, or any type of welding
operation while the vessel is docked at PATSA Por. In case a Vessel would like to
perform a special work they must first obtain a previous consent from PATSA. All
vessels must have they Fire Fighting System in optimum working condition and
the Certificate of Safety Equipment with its endorsement to date.

If approved and during the course of any type work, a responsible officer should
be in charge of safety and should maintain contact with the Port Supervisor via
VHF, updating daily the progress of work.

After the vessel is secured at the dock and before any Loading / Discharge
operation starts, a Pre-Transfer Conference or Key Meeting should be realized
between the Vessel and Terminal Representative. In this meeting all safety,
security and operational aspects must be discussed an agreed; a copy of the
relevant documents for safety, security and loading / unloading cargo plan must
be delivered to the Terminal Representative.

At all times and during the stay of the vessel at the port the “NO SMOKING”
“HAZARDOUS MATERIAL” signs must be placed on board the vessel. All cooking
equipment that works on gas should be turned off.

The vessel responsible officer should verify that all hose connections, spill trays,
fire equipment and materials in case of an oil spill emergency (sawdust,
barricade) are in good order. The ship officer should follow the ISGOTT check list
procedures for smaller vessels which do not have spill trays at their manifolds. It
´s also required to place a Burb Bag or pan at the vents of tanks that are being
filled.

There should be no slippery elements on the deck of the vessel.

The vessel should have all necessary implements to warn that it is handling
hazardous cargo (Bravo Flag during the day and a flashing red light at night).

The vessel should comply with Marpol 73/78 Standards regarding handling of
bilge waters. It´s prohibited to discharge overboard while at berth any bilge
waters into the bay under jurisdiction of the Panama Canal.

All vessels should comply with MARPOL 73/78 Standards regarding handling of
trash. The Vessel or its Agent must use only authorized “organic” trash collection
services that have concession from the Maritime Authority of Panama (AMP).

The oily water outlets should be clearly identified on board the vessel.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
15

Emergency works should be previously authorized by the Operations Manager or
Port Superintendent by the issuance of a cold or hot work permit which, should
be filled out by the PATSA Supervisor and the ship officer on board or the
contractor responsible for the work.

The vessel should have all its valves, pipelines and reducers on deck in good
working conditions.

The Vessel should not turn “On” engines while docked and involved in loading or
unloading operations. The only exception should be, under Force Majeure
conditions.

It is prohibited to carry, transport or use any kind of fire arms or explosives
within the jurisdiction of PATSA facilities without the prior consent and
authorization of PATSA and the competent authorities.

No vessel will be able to dock without the authorization of the Port
Superintendent if it has 10° or more of list.

Towed barges should not be left at the port without a tug boat, unless specifically
authorized by the Port Superintendent.
8.2
Additional Safety Guidelines
1. There should be enough personal aboard to be able to handle a Fire Emergency.
2. The First Officer and the Terminal Representative on duty must follow ISGOTT Ship
Shore Safety Check List and ISPS Code protocols prior to start all loading or
unloading operations. All Safety procedures shall be coordinated between the Port
and the vessel. (Refer to Exhibit 7 and Declaration of Security Form).
3. The following item shall be shared and agreed with the Master of the vessel or
the First Officer in charge:
i. Designated smoking areas.
ii. Requirements related to the use of open flame and cooking facilities.
iii. Any activities developed at port that could affect the vessel.
iv. How to contact for assistance on port services, Fire Fighting, police
and other emergencies.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
16
v. Availability of Fire Fighting equipment and of an emergency
procedure.
vi. Discussion on how actions will be taken (on board or on land) in case
of fire or any other emergency.
vii. Plans for an orderly emergency evacuation, for example, designated
points of gathering and access routes from vessel to land.
viii. The vessel should connect on board their necessary Fire Fighting
Equipment, hoses and the System must be pressurized.
ix. The vessel monitors should always be in direction to the pier. At the
pier side and near the manifold connection a portable fire
extinguisher ABC Type (150 lbs) must be placed.
x. At Pier Side all necessary Fire Equipment should always be
operational and ready in case of an emergency.
xi. While berthed at the Pier the vessel should always maintain normal
condition on its propulsion engine, boilers and governing system, in
order to be ready if it has to move on its own power in case of
emergency. In case the vessel must shut down his engines, a permit
has to be requested in writing to the Port Manager.
8.3 BARGES:
All arriving barges must comply with the following requirements before they start
their loading / unloading operations:
1. While berthed all non or self propelled vessels, must have at a Tug Boat standing by
at all times. By no means can they be left alone.
2. They should be equipped with 4” or 6” pipelines or 6”x 4” reducers in order to load
their tanks.
3. They must have a oil spill pan set in place.
4. They must have all necessary 150 lbs fire extinguishers equipped with ABC dry
chemical powder.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
17
5. The loading manifold should have a containment barrier all around the vessel
equipped with covered scoffer holes.
6. The vessel should be equipped with saw dust or sand to be used in case of small
spills.
7. The vessel should comply with the minimum safety standards stated on the ISGOTT
Ship Shore Safety Check List, Declaration of Security and Safety Letter.
8. By no means there should be any transfer of product, blending, ballast or deballasting operation or any other kind of operation related to the cargo without a
prior approval from the Port Manager / Superintendent and all precautionary
measures have to be taken into account. These measures mainly apply to barges
that deliver cargoes to ships at the anchorage.
9. All crew members must have their papers, such as their professional status issued
by National Maritime Authority, as well as their respective certificates.
ARTICLE No. 9
MOORING INFORMATION
9.1
The use of a Harbor Pilot from the Panama Canal Authority is mandatory in
order to
be berthed at PATSA Terminal, the Master of the vessel should
be aware of the weather conditions of the area, minimum amount of
mooring lines required to be docked and of the maximum weight of cargo
hoses to be used.
9.2
Before the vessel arrives at the dock the captain should certify that his
mooring safety equipment is in good conditions.
9.3
9.4
9.5
The Master of the vessel should be informed regarding the Docks Fender
system and maximum LOA and DWT allowed at the docks.
The Port Supervisor will verify that all mooring lines form the vessel are
working with equivalent tension and taking into consideration the tide
condition, and that all cargo hoses connections are secured any deviation
will be brought to your attention.
Masters of vessels should also be aware of the tide behaviors, and weather
forecasts during the next 24 hours after their arrival to the port.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
18
9.6- PATSA PIER DATA
PIER LENGHT
AREA
No.
TRUE
TOTAL PIER
HEADING BERTH
LENGHT
Ft
Mts.
USABLE
LENGHT
Ft
Mts
Appr.
to Pier
1
1
2
232°
2
232°
3
232°
4-5
232°
6
232°
7
232°
7
232°
1
North
C
1
North
D
1
South
A&B
Appr.
to Pier
2
2
North
C&D
2
South
A
2
South
DEPTH
(MLWS)
Ft
40'00"
Mts
MAX. S. W.
DRAFT
(MLWS)
Ft
Mts
12.19 39'00"
11.89
MAXIMUM
LENGHT OF
SHIP AT
MAXIMUM
DRAFT
HEIGHT
ABOVE LOW
WATER
SPRING
(MLWS)
Ft
Mts
Ft
Mts
BEAM
LIMIT
704
215
400
122
40´00” 12.19 39´00”
11.89
550
168
25' 4"
7.72
NONE
704
215
562
171
40'00”
12.19
39´09”
11.89
712
217
25' 4"
7.72
NONE
704
215
625
191
37'00”
11.28
35´05”
10.80
775
236
25' 4"
7.72
NONE
37'00”
11.28 35´.05” 10.80
11.28
35´05” 10.30
750
230
25' 4"
7.72
NONE
704
215
630
192
37’00”
704
215
450
137
33’00”' 10.06
29´02”
8.90
550
168
25' 4"
7.72
NONE
704
215
650
198
33'00”
29´02”
8.90
750
229
25' 4"
7.72
NONE
10.06
B
Note:
1. ACP under keel clearance is 1 foot.
2. Dock # 1 – 50 Ft. (15 Mt.) Wide / Dock # 2 – 41 Ft. (12.5 Mt.) Wide
3. ACP Note for Maximum Allowable Drafts, dated July 26th 2013
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
19
ARTICLE No. 10
ACCESS BETWEEN SHIP AND SHORE
Access of personnel, goods or visitors to the port must follow the security procedures
indicated within the Port Security Plan.
10.1
All personnel that wish to board a vessel must only use the designated
access between the ship and shore.
Any un-identified personnel should not be allowed to access the dock
or the vessel. Drinking, smoking, and use of cell phones it´s prohibited
while at the berth. Smoking could only be allowed within the smoking
designated areas.
10.2
The entry or exiting of personnel and goods from or to the ship will
follow Immigration and Custom procedures.
The ship Master must previously deliver to the local Immigration
Authority his crew list before, in order that they could issue the
respective shore pass and could disembark.
10.3
All supplies or services that will be delivered to the vessel, must be
previously informed by the Master and Ships Agent to the Port
Superintendent.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
20
GANGWAY USED FOR SAFE ACCESS TO VESSEL
10.4 WARNINGS
All Vessels upon their arrival at the Terminal, must exhibit deck signs in
adequate languages that indicate the following:
CAUTION
NO OPEN FLAMES
NO SMOKING
AUTHORIZED PERSONNEL ONLY
All Vessels should post in an appropriate location “EMERGENCY ESCAPE ROUTE”.
10.5 BROW (gangway):
All Vessels when using PATSA gangway, are responsible for monitoring tide
variations in order to adjust gangway. In case of any damage the Ship Master,
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
21
owner or shipping agent would be responsible for all costs of gangway
repairs. Each brow is subject to an inspection by the Port Supervisor on duty
and a ship officer at the moment of installation and removal.
10.6 TANK WASHING – LOW WIND RESTRICTIONS
Tank Washing operations could not be performed while berthed at PATSA
Terminal or during discharge operations.
PATSA Control shall be kept fully advised of any extra time required in other
to comply with I.M.O. regulations.
IN CASE OF WINDS BELOW 2 m/sec THE LOADING RATE WILL BE REDUCED
OR STOPPED, TO ALLOW THE DISSIPATION OF GAS.
PORT ORGANIZATION STRUCTURE
PORT MANAGER
PORT SUPERINTENDENT
CONTROLLER ASSISTANT
ADMINISTRATIVE
ASSISTANT
PORT SUPERVISOR
ARTICLE No. 11
ACCESS TO PORT
11.1 VEHICLES AND EQUIPMENT
All vehicles will be checked for their mechanical conditions prior it´s entrance to
each dock. All vehicles must enter at the indicated speed of 5km and “In reverse”.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
22
11.1.1 All access of vehicles and equipment to the pier area must be coordinate
through “PATSA´s” Port Operation Office. Access of any vehicles to the pier
while there is a fuel loading or unloading operations is “PROHIBITED”.
11.1.2 PATSA authorizes only the use of Diesel powered Vehicles & Forklifts within
the port areas. The use of gasoline vehicles and /or LPG forklifts it´s
prohibited.
11.1.3 The vessel ships agent must coordinate with the Port Operation Office of the
Pier access of the vehicle delivering supplies, replacement parts and mail,
etc., and should refer to the established tariff for vehicle access to the pier.
11.1.4 In case the ship requests an emergency spare part or request, the service
will be rendered in coordination with the Port Operation Office.
11.1.5 The vehicle that collects CHT from the vessel should have hoses long enough
to reach the vessel and vehicle engine turned off. The vehicle should be
attended by driver at all times.
11.1.6
All loading or unloading of containers should be made in the presence of
Panamanian Customs Agents. Cargo documentation should be stamped by
customs office and a copy should be delivered to the Port Operation Office.
11.2 ACCESS TO PIERS
Only authorized Port personnel is allowed during maneuvers on the pier area.
Only after the vessel is safely moored and the brow is in place, access will be
granted to authorized personnel and visitors.
11.2.1 All workers must have their ID tags and Name Tags visible on their uniform.
11.2.2 All contractors, ship agents, Port Authorities, Ship Owners, etc. will arrange
to get their gate pass from the PATSA Port Operations office
11.2.3
All visitors requesting entry to PATSA Port Terminal should send requests
or documents to Port Operation office for entry approval.
11.2.4 Fire arms and any other type of concealed weapons are prohibited at PATSA
installations.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
23
11.2.5 The use of an improper identification is prohibited and constitutes a felony.
11.2.6 It is the responsibility of the contractor to retrieve ID Tags from workers
that cease to work with contractor, and return ID Tags to PATSA Port
Operations office.
11.2.7 All Ship agents, contractors and general public using the services of the port
will observe the safety rules and good behavior. Within PATSA´s port
installations; we reserve the right of admission.
11.2.8 All contractors, inspectors and all personnel that are not part of the vessel’s
crew that enter PATSA installations decks must at all times wear safety
helmets and reflective vests. No swimming suits or slippers allowed.
11.2.9 Ship crews that disembark should carry and show their shore pass issued by
immigration at the gate.
11.2.10 All vehicles and visitors entering or exiting PATSA Port installation are
subject to inspection according to the ISPS Code.
The following security guidelines must be complied:

All vehicles must park at designated areas only.

Only Stern-In parking allowed.

All vehicles must be insured.

All vehicles that intend to enter the piers will be subject to a physical
inspection and must have all their circulation documents updated and
available for the Port Supervisor.
ARTICLE No. 12
COMMUNICATION EQUIPMENT
Unless certified as intrinsically safe or of other approved design, all communications
equipment on board ship such as telephone, talk-back systems, signaling lamps,
search lights, loud hailers, and electrical controls for ship’s whistles should neither
be used nor connected in areas within the boundary of a shore hazardous zone.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
24
12.1 RADIO EQUIPMENT
The use of a tanker’s radio equipment during cargo or ballast handling operations is
potentially dangerous. This does not apply to the use of permanently and correctly
installed VHF and UHF equipment, provided the power output is reduced to one
watt or less.
The use of VHF/UHF radio equipment as a means of communication should be
encouraged whenever possible.
When a tanker is at a berth, its main transmitting antenna should be earthed.
If it is necessary to operate the ship’s radio in port for servicing purposes, there
should be agreement between tanker and terminal on the procedures necessary to
ensure safety. These procedures may require the issuance of a Permit to Work.
Among the precautions that might be agreed are operating at low power, use of a
dummy antenna load and confining the transmission to times when the transmitting
antennas do not come within the shore hazardous zone.
ARTICLE No. 13
PRIORITIES
Any vessel independently of its characteristics will be assigned a Berthing Window in
order to dock at PATSA´s berths based on the earliest ETA, which could be modified
by the Terminal based on the operational conditions at the moment.
For barges taking bunkers the priority will depend on the availability of the product,
to have the “Bunker Nomination” in place, and the approval by the Operations
Manager.
ARTICLE No. 14
PORT ASSISTANCE TO VESSEL
Petroamerica Terminal, S.A. (PATSA) will provide the Master of the vessel or it’s
Ships Agent with the following information:
1.
2.
3.
4.
5.
Salt Water Draft at the wharf in mean low water spring (MLWS) in berthing area.
Berthing position in relation to the Pier (portside or starboard)
Number and size of connections to be used
Signaling code that is established at the port.
Safety & Security measures while the vessel is at port.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
25
6. The vessel must contact the port administration in order to coordinate any unloading of slops, CHT, or any kind of residues.
Note: All repairs & Maintenance works are prohibited aboard while the vessel is
berthed.
14.1 - UNLOADING PLAN
The vessel must communicate her discharge plan indicating the expected timing and
covering the following:
 The sequence in which the ship’s tanks are to be discharged, taking account
of:
o Ship and shore tank change over.
o Avoidance of contamination of cargo.
o Pipeline clearing for discharge.
o Tanks to be used
o Other movements or operations which may affect flow rates.
o Trim and freeboard of the tanker.
o The need to ensure that permitted stresses will not be exceeded.
o Ballasting operations.
 The initial and maximum discharge rates, having regard to:
o The specification of the cargo to be discharged.
o The arrangements and capacity of the ship’s cargo lines, shore pipelines
and tanks.
o The maximum allowable pressure and flow rate in the ship/shore hoses.
o Precautions to avoid accumulation of static electricity.
o Any other limitations.
 Bunkering or storing operations.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
26
 Emergency stop procedure.
14.2 - LOADING PLAN
On the basis of the information exchanged, an operational agreement should be made in
writing between the responsible officers and the terminal representative covering
the following:




Ship’s name, berth, date and time.
Name and signature of ship and shore representative.
Cargo distribution on arrival and departure.
The following information on each product:
o
o
o
o
o
o
o
o
o
Quantity.
Ship’s tank (s) to be loaded.
Shore tank (s) to be discharged.
Lines to be used ship/shore.
Cargo transfer rate.
Operating pressure.
Maximum allowable pressure.
Temperature limits.
Venting system.
 Restrictions necessary because of:
o Electrostatic proprieties.
o Use of automatic shut-down valves.
The agreement should include a loading plan indicating the expected timing and
covering the following:
 The sequence in Which ship’s tanks are to be loaded, taking into account:
o
o
o
o
o
o
o
De-ballasting operations.
Ship and shore tank change over.
Avoidance of contamination of cargo.
Pipeline clearing for loading.
Other movements or operations which may affect flow rates.
Trim and draught of the tanker.
The need to ensure that permitted stresses will not be exceeded.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
27
 The initial and maximum loading rates, topping off rates and normal stopping
times, having regard to:
o The nature of the cargo to be loaded.
o The arrangement and capacity of the ship’s cargo lines and gas venting
system.
o The maximum allowable pressure and flow rate in the ship/shore
hoses.
o Precautions to avoid accumulation of static electricity.
o Any other flow control limitations.
 The method of tank venting to avoid or reduce gas emissions at deck level,
taking into account:
o The true vapor pressure of the cargo to be loaded.
o The loading rates.
o Atmospheric conditions.
 Any bunking or storing operations.
 Emergency stop procedure.
ARTICLE No.15
PRE-TRANSFER CONFERENCE
The Pre-transfer conference will be held between the Terminal Supervisor and the
responsible officer prior to commencement of operations, (ISGOTT-Chapter 5) in order to
agree on all Operational and Security procedures (Exhibits – 6A & B):
1.
2.
3.
4.
5.
6.
7.
8.
Communications between ship/shore Berthing Master.
Cargo start-up procedure.
Any deviations from normal procedures.
Loading, discharging rates, volumes, tanks, pressures, initial, maximum, topping off
and tank stripping.
Notice times required changing rates and shutting down procedure.
Emergency shutdown, mooring failure, oil spill, etc.
Any ship deficiencies to be made known (static electricity, venting systems, etc.)
Any terminal deficiencies to be made known.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
28
9. Completion of loading or discharging.
10. Designated smoking areas / Galley and appliances.
11. Emergency assistance.
12. Vessel will be ready to move under her own power at all times while moored at
Berth.
13. Security Procedures while at Berth ( Declaration of Security)
Prior to the start of operations, the Terminal Representative and the Master or responsible
officer will complete the Ship/Shore Safety Checklist (Exhibit – 7)
15.1 - LOADING OPERATIONS
Loading procedure will follow the below sequence:
1. The vessel aligns its piping to load cargo.
2. The vessel opens manifold and advises "PATSA Control".
3. The shore valves will be slowly opened to pressurize the system.
4. The vessel confirms that cargo is being received into tanks.
5. The terminal will advise vessel of loading rate every hour.
This routine also provides a radio check. If the ship does not receive its hourly rate check
at the expected time, it should attempt to contact "PATSA Control".
15.2- TOPPING OFF/COMPLETING
When topping off, the following procedures will be observed:
1. The vessel advises shore prior to start topping off, and requests desired flow rate.
2. Using shore side control valves, the vessel will receive the loading rate required
3. When the vessel indicates "S T O P ", the flow shore side valve will be closed.
4. When flow has stopped ashore, "PATSA Control" will notify the ship to secure its
manifold valves.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
29
5. The vessel closes ship's manifold valves.
15.3 - STRIPPING
1. Hoses connected to the ship's manifold should be drained aboard in order to clear
the hose ends of product.
2. Shore side of hoses will also be stripped.
15.4 - EMERGENCY SHUT DOWN
In the event of an oil spill, line rupture or other cause which requires immediate
shut-down, the vessel will advise the control to "STOP, STOP STOP" and the flow
control valves will be immediately shut. Simultaneously the vessel will close its
manifold valves.
The ship will be advised when the shore valves have closed.
DO NOT CLOSE MANIFOLDS WITH PRESSURE IN THE LINE
15.5 - DISCONNECTION OF HOSES
Once loading/unloading operations have been completed, the procedure for
disconnecting hoses is reverse of the connection procedure.
Hoses are then lowered over the deck of the berth.
15.6 - UNMOORING FROM THE BERTH
At this time, the hoses are stripped, disconnected and slipped from the ship's rails
to the deck of the cargo berth.
The Vessel and the Harbor Pilot must coordinate with the Port Supervisor the
unmooring sequence of the ropes from the berth.
15.7 - EMERGENCY UNMOORING FROM THE BERTH
In the event of an excess wind Speed (over 45 knots), with the Ship alongside at the
berth, will require immediate shut-down loading or unloading and the vessel will be
prepared for Unmooring from de Berth.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
30
ARTICLE No. 16
ACCESS CHANNEL TO PORT
The access channel to port is marked by buoys placed by the Panama Canal Authority. The
use of a Harbor Pilot is mandatory and it can be coordinated through Balboa Harbor. For
draft and pier dimensions see chart on article n° 9. To coordinate docking, undocking and
pier maneuvers please contact Balboa Harbor at the following number (507) 272-4205 or
via UHF Radio channels 12 on 16.
ARTICLE No.17
17.1
EMERGENCY PROCEDURES.
COLLISION OR OIL SPILL
17.1.1 The Master of the vessel, owner or ship agent will be directly responsible or
liable for any damage caused by his vessel, to the pier structure or another
vessel in the area during arrival or departure from PATSA Terminal.
17.1.2 The Master of the vessel that requested the port services must monitor the
communication between the pilot and dock foreman on VHF Marine Channel
12 or 16. The communication should be clear, concise and exact in order to
avoid any confusion. The on duty Port Supervisor is the Terminal
Representative and will coordinate direct pier instructions for the safe
mooring of the vessel.
17.1.3 In case of an oil spill on the vessel, PATSA must notify the Panama Maritime
Authority (Telephone (507) 232-6282 /24 hours) and the Panama Canal
Authority (ACP) (Telephone (507) 272-4215/ & the Emergency Dispatch
Center 276-3669) and submit formal notification thru form # SCI-201. The
Port Contingency Plan will be activated immediately as required, to contain,
collect and clean up the product that has been spilled. All manpower,
equipment and material used will be Invoiced to the vessel. The vessel will
also be subject to a fine from the Panama Maritime Authority.
17.2 FIRE OR EXPLOSION
17.2.1 In case of a fire, immediately call THE FIRE DEPARTMENT at (507) 2727574 and the ACP Canal Port Captain (507) 272-4215.
17.2.2 In case of Fire aboard a vessel the Master must provide guide and escort for
the Firemen crew form the Local Fire Department.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
31
17.2.3 PATSA personnel, in case of fire, will follow Contingency Plan procedures.
17.3 SWELL RESTRICTIONS
If the swell conditions create vessel movements, which concerns the safe mooring or
exceeds the safe moving criteria of the hose connections, loading and discharge
operations will be suspended and disconnected.
The Terminal has established the following emergency procedures that prescribe
the thresholds for stopping cargo transfer, disconnecting bunker connecting and
removing the vessel from the berth.
17.3.1 Wind Velocity
Stop cargo at:
Disconnect Hoses at:
Un-berth at:
35 knots
40 knots
45 knots
17.3.2 Harbor Current
Balboa current flow extends to Miraflores Locks and parallels the Canal axis, often
with a velocity of 1.0 knot or more.
17.3.3 Static Electricity
Static electricity presents fire and explosion hazard during the handling of petroleum
products on tankers. Certain operations can cause rise to accumulations of electric
charge that may be released suddenly in electrostatic discharges with sufficient
energy to ignite hydrocarbon flammable mixtures. Please observe all indicated
measures in order to manage the risk.
17.3.4 Electrical Storms
Loading/discharging operations will be suspended on the approach of electrical
storms of whether or not an IG and/or vapor control system is in use. All tanks
openings, tank-venting systems (including IG mast riser isolating valve) and
manifold valves must be closed.
PATSA DOES NOT ALLOW OVER THE TIDE CARGO OPERATIONS
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
32
17.3.5 - Oil Pollution Liability
Panama is a member of the International Pollution Regime including the
International Convention on Civil Liability for Oil Pollution Damage l992 and the
International Convention on the Establishment of an International Fund for
Compensation for Oil Pollution Damage l992 .Vessels using the PATSA ´s
installations will be expected to comply with this standard.
a) When an escape or discharge of oil (the term “oil“ for the purposes of this
clause meaning “oil” as defined in TOVALOP) occurs from a vessel, at or in
the vicinity of the Terminal Company, and causes or threatens to cause
pollution damage to Panamanian coastlines, the Terminal Company may,
at their option, upon notice to User, undertake such measures as are
reasonably necessary to prevent or mitigate damage, unless User
promptly undertakes same to the satisfaction of the Terminal Company
and any government authorities having jurisdiction. The Terminal
Company shall keep User advised of the nature and result of any such
measures intended to be taken.
All of the measures actually taken by the Terminal Company shall be
deemed taken on User’s authority and shall be at User’s expense, except to
the extent that:
(1) Such escape or discharge was caused or contributed to by the
Terminal Company, or
(2) User is or would have been exempt from liability for such escape or
discharge by reason of the exceptions prescribed in Article III (2)
of the 1969 International Convention on Civil Liability for Oil
Pollution Damage, or
b) Provided always that if User in its absolute discretion considers said
measures should be discontinued, User
shall so notify the Terminal
Company and thereafter the Terminal Company shall have no right to
continue said measures under the provisions of this clause and all further
liability to the
Terminal Company under this clause shall thereupon
cease. User indemnifies the Terminal Company for any charges incurred
by the Terminal Company for cleanup measures by or pursuant to any law
of the Republic of Panama or claims by the Republic of Panama for User’s
failure to effect satisfactory cleanup solely resulting from User’s exercise
of its rights under this paragraph.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
33
c) The provisions of this Article are not in derogation of any other rights
which TC or the User may have under
any agreement between the
parties, or may otherwise have or acquire by law or any international
convention
17.4 - OIL SPILL
Should an oil spill occurs from a vessel or from dock lines, “PATSA Control” is to
be advised immediately and all shore and ship valves must be closed.
The Master will be informed and will initiate action to counter oil spill following
procedures as outlined in terminal oil spill manual.
Ship’s crew will recover spilled oil from ship’s deck.
17.5 - FIRE
In case of fire aboard a vessel, in addition to the internal ship board alarms,
masters are requested to sound a prolonged blast on the main siren or whistle.
If unloading or loading, the vessel should:



Immediately case all operations. If loading, call control room for
Emergency Shutdown.
Initiate fire-fighting procedures.
Be prepared to disconnect hoses and un-berth.
Any other vessel at the piers should also shut down operation and be prepared to
un- berth.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
34
The port is equipped with eight fire fighting stations ea with one 2 ½” outlet on each pier.
17. 6 - LOSS OF COMMUNICATION
Vessel to sound five (5) long blasts on whistle or siren. All operations will be shut
down immediately and will remain so until communications have been properly
restored.
17. 7 - EMERGENCY RELEASE PROCEDURE
Panama Canal Authority and the Master of the vessel should provide the means to
allow for a speedy and safe departure in case of an emergency. All tankers at pier
must display the towing off wires of adequate strength and condition which should
be secured to bollards on the tankers, forward and aft, and their eyes run out and
maintained at or about the water line. Wires should be hung with enough slack and
the fairlead with a rope yarn to prevent from running out, in a position which tugs
can reach without difficulty, usually the off shore side.
17.8 - EMERGENCY EVACUATION PLAN
You must ensure that members of their group to ensure their workplaces and
evacuate the docks as soon as possible. You must also ensure that Staff has been
informed of the ships docked and help with the evacuation of these. (See exhibit 6)
1. Activate the alarm
2. The front door of the Piers Pier No. 1 and No. 2 is in front of the avenue Sea-Wolf
Street.
3. Notify the responsible supervisor on duty area.
4. Address to the meeting point in your area.
5. Follow the instructions from the area.
6. Walking toward the exits or escape routes (see diagram of evacuation) assigned to
the area endangered.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
35
7. Walk without talking, not shouting, not run.
SEE EXHIBIT N° 5 - FOR THE PORT EVACUATION DIAGRAM
ARTICLE No. 18
HOLIDAYS:
18.1 Feast and National mourning day (National Holidays):
New Year
Martyr’s Day
Carnival
Eastern
Labor Day
Independence from Colombia
National Holiday
First Call (Yield) for Independence
Independence from Spain
Mother’s Day
Christmas Day
January 1st
January 9t
Feb or March
April
May 1st
Nov 3rd
Nov 5th
Nov 10th
Nov 28th
Dec 08th
December 25th
18.2 OPERATIONS SCHEDULE
Petroamerica Terminal, S.A. (PATSA) operates 24 hours a day, 365 days a
year. Working schedule in 3 shifts:
Shift #1 from 07:00 to 15:00
Shift #2 from 15:00 to 23:00
Shift#3 from 23:00 to 07:00
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
36
PROCEDURES FOR BERTH REQUEST- (Refer to Exhibit No. 1)
OBJECTIVE
Formalize in conjunction with the Client the requested
services at the dock.
SCOPE
FORM
Operations at the Port of PATSA
BERTH REQUEST FORM– must be sent 72 HOURS NOTIFICATION.
DEFINITIONS
L.O.A:
Expressed in meters or feet.
The maximum length overall including bulbous bow for commercial or
non-commercial vessels acceptable for regular transit is 950 feet
(289.6m), except passenger and container ships which may be 965 feet
(294.13m) in overall length.
BEAM:
Expressed in meters or feet.
The maximum beam for commercial or non-commercial vessel and the
integrated tug-barge combination acceptable for transit measured at
the outer surface of the shell plate is 106 feet (32.31m).
DRAFT:
The amount of water below the water line.
E.T.A:
Estimated time of arrival.
E.T.D:
Estimated time of departure.
G.R.T.:
Gross Tonnage of the vessel and used to calculate wharfage.
RESPONSIBILITIES
Operations Manager
Provides necessary support and knowledge for the execution of all procedures
adhered to the Port Regulations.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
37
Port Superintendent
Keeps communication with all Steamship Agencies and their representatives and
with Panama Canal Authority (ACP) with regard to the procedures for assigning
Berth (Docking / Undocking) through the BERTH REQUEST form.
Administrative Assistant:
Based on port reports and BERTH REQUEST, elaborates final invoices of every vessel
for submission to the Steamship Agents for payment.
PLANNING OF OPERATIONS
The formalization or the request on behalf of the Steamship Agency /Ship’s OwnerCharterer or representative for the use of Petroamerica Terminal, S.A. (PATSA) port
installations is through the “BERTH REQUEST FORM” indicated within Exhibit No. 1.
Step 1
Step 2
The Steamship Agency or representative in behalf of the Owner-Charter will
submit in full the information indicated within the “BERTH REQUEST” form
via fax to (507) 211-2674 or e-mail - 72 hours before it´s arrival.
ETA´s may be sent via ships agent who will notify the terminal, or directly to
PATSA´s Port Superintendent and Control Room via e-mail address
[email protected]
The ETA information shall be sent 72 hours prior to arrival, and again 48, 24
& 12 hours, prior to arrival, stating the expected hour of arrival and
thereafter shall advise PATSA of any variation of more than four (4) hours.
Within one (1) business day of receipt of the vessel nomination in the “Berth
Request Form”, PATSA shall advise Ships Agent User by e-mail of fax or its
acceptance or rejection of the nomination ”Berth Request”.
Step 3
If accepted the Port Superintendent contacts the Panama Canal Authority
(ACP), Balboa Harbor Office and send the Berth Confirmation Form, via Fax
machine: (507) 272-3976 or e-mail in order they could assign a Pilot, after
this he also advises the Ships Agent of the Berth Confirmation via Fax, e-mail
or telephone.
Step 4
The Port Superintendent informs and schedule vessels in the PORT
OPERATIONS STATUS BOARD, based on the receipt in full of the “BERTH
REQUEST” form, from the ship’s Agent.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
38
Step 5
With the information from the “DOCK REPORT” and the BERTH REQUEST,
Port Office will make effective all invoices for all services rendered to the
vessel, according to the Port Tariff.
PETROAMERICA TERMINAL, S.A. - (PATSA)
PORT REGULATIONS
NOT CONTROLLED COPY
Revision No.
Date
Approved By:
Page No.
11
July 27th 2013
E. Vidal
39