Summit on the Global Agenda 2011 Useful Information Abu Dhabi, United Arab Emirates 10-11 October Useful Information World Economic Forum 91-93 This document is designed to help you prepare for, and get the most out of, your participation in the Summit on the Global Agenda 2011 in Abu Dhabi, United Arab Emirates on 10-11 October. We expect over 750 participants from different areas including business, government, civil society, academia and media. Contents 1. Facts ......................................................................................................................................... 2 1.1 Facts about Abu Dhabi ....................................................................................................................... 2 1.2 Business Hours ................................................................................................................................... 2 1.3 Currency and Credit Cards ................................................................................................................. 2 1.4 Electricity ............................................................................................................................................. 2 1.5 Language ............................................................................................................................................ 3 1.6 Mobile Network ................................................................................................................................... 3 1.7 Temperature ....................................................................................................................................... 3 1.8 Time .................................................................................................................................................... 3 1.9 Tipping ................................................................................................................................................ 3 2. Before Leaving for Abu Dhabi ................................................................................................ 4 2.1 Free Air Travel .................................................................................................................................... 4 2.2 Free Accommodation .......................................................................................................................... 4 2.3 Air Travel and/or Accommodation at Your Own Cost ......................................................................... 5 2.4 Visa ..................................................................................................................................................... 5 2.5 Spouses’ Air Travel and Accommodation ........................................................................................... 5 2.6 Checklist ............................................................................................................................................. 6 2.7 Dress Code ......................................................................................................................................... 6 3. Upon Arrival ............................................................................................................................. 7 3.1 Arriving in the United Arab Emirates ................................................................................................... 7 3.2 Meeting Venue .................................................................................................................................... 7 3.3 On-site Transportation ........................................................................................................................ 8 3.4 On-site Registration ............................................................................................................................ 8 4. On-site Information ............................................................................................................... 10 4.1 Special Events and Networking Occasions ...................................................................................... 10 4.2 About the Sessions ........................................................................................................................... 10 4.2.1 Session Types............................................................................................................................ 10 4.2.2 Programme Modifications .......................................................................................................... 10 4.2.3 Interpretation .............................................................................................................................. 10 4.3 Sources of Information ...................................................................................................................... 11 4.3.1 Online – Website private area and the Mobile Apps .................................................................. 11 4.3.2 Public Website (www.weforum.org) ........................................................................................... 11 4.3.3 Bulletin Boards ........................................................................................................................... 11 4.3.4 Information Desk ........................................................................................................................ 11 4.3.5 Internet and Insight Centre ........................................................................................................ 11 4.3.6 Your Contact Person at the World Economic Forum ................................................................. 12 4.4 Spouses ............................................................................................................................................ 12 4.5 Media ................................................................................................................................................ 12 5. Support Services ................................................................................................................... 14 5.1 Hospitality Area ................................................................................................................................. 14 5.2 Medical Services ............................................................................................................................... 14 5.3 Networking Lounge ........................................................................................................................... 14 5.4 Security ............................................................................................................................................. 14 5.5 Prayer Rooms ................................................................................................................................... 14 1 29/09/2011 1. Facts 1.1 Facts about Abu Dhabi Abu Dhabi is the capital and the second largest city in the United Arab Emirates. Abu Dhabi lies on a Tshaped island jutting into the Persian Gulf from the central western coast. The city proper had an estimated population of 896,751 in 2009. Abu Dhabi houses important offices of the federal government, and is the seat for the Government of the United Arab Emirates. It is also the home for the Abu Dhabi Emiri family and the president of the UAE from this family. Abu Dhabi has grown to be a cosmopolitan metropolis. Its rapid development and urbanization, coupled with the relatively high average income of its population, has transformed Abu Dhabi to a larger, advanced metropolis. Today, the city is the country's centre of political, industrial activities and a major cultural, commercial centre as it is the capital. Abu Dhabi alone generated 56.7% of the GDP of the United Arab Emirates in 2008. One of the world's largest producers of oil, Abu Dhabi has actively attempted to diversify its economy in recent years through investments in financial services and tourism. Abu Dhabi is the second most expensive city for expatriate employees in the region and the 50th most expensive city in the world. Fortune and CNN have stated that Abu Dhabi is the richest city in the world. 1.2 Business Hours Banks: 08.30 - 13.30 from Sundays to Thursdays, 08.00 - 12.00 on Saturdays (closed on Fridays) Shops: 10.00 - 13.00 and 16.30 - 22.00 or later on weekends Malls: 10.00 - 22.00 1.3 Currency and Credit Cards The unit of currency of the United Arab Emirates is the UAE dirham (AED). Participants can exchange money at the airport and hotels. Major credit cards (American Express, Diners Club, MasterCard and Visa) are accepted at hotels, major restaurants and shops. UAE dirham (AED) as of 29 September 2011 1 US$ = 3.67 AED 1 EUR = 4.94 AED 1 CHF = 4.04 AED 1.4 Electricity The United Arab Emirates operates on 220/240 volts, 50 Hz. Square three-pin sockets are standard. This is the type of plug used in Abu Dhabi: 2 29/09/2011 1.5 Language Although Arabic is the official language of Abu Dhabi, Malayalam, Hindi, Urdu, Bengali, Tamil, Persian, Tagalog, Chinese and other languages are spoken in Abu Dhabi. English is the lingua franca of the city and is very widely spoken by residents. 1.6 Mobile Network The international dialling code is +971. The United Arab Emirates uses the international GSM (Global System for Mobile Telephony) standard. Foreign visitors can use mobile phones (operating on the 900 MHz and/or 1800 MHz bands) outside the national network under the international roaming system. 1.7 Temperature In October, the average temperature in Abu Dhabi is between 25°C and 35°C; humidity around 60%. 1.8 Time Abu Dhabi is four hours ahead of GMT/UTC and does not adjust its time to DST (daylight saving time). 1.9 Tipping Tipping practices are similar to most parts of the world. Some restaurants include service; otherwise 10% is adequate. 3 29/09/2011 2. Before Leaving for Abu Dhabi 2.1 Free Air Travel The United Arab Emirates, represented by the Government of Abu Dhabi, offers free flights to all participants who have positively replied on the Registration Form. Flights are handled by Executive Travel, the Forum’s partner travel agency who will send flight confirmation to all participants. Please also note that your electronic ticket is automatically issued and sent by Executive Travel. Should you have any questions regarding your flight bookings, please contact Executive Travel ([email protected]). 2.2 Free Accommodation All participants who have requested free accommodation offered by the United Arab Emirates represented by the Government of Abu Dhabi will receive their hotel confirmation from PublicisLive shortly after and only once their flights are fully confirmed with Executive Travel. Please note that your hotel booking received by PublicisLive is done automatically according to your flights and is considered as final; you are not required to reconfirm. If you have not yet submitted your Online Reservation Form sent to you by PublicisLive, it will not be possible to fully guarantee free accommodation for you at this stage. PublicisLive handles accommodation for registered participants who have requested free accommodation at the following official hotels: Yas Hotel Abu Dhabi, United Arab Emirates Tel.: +971 2 656 0000 Fax: +971 2 656 0001 Website: www.theyashotel.com Crowne Plaza Yas Island Golf Plaza Abu Dhabi, 41880 United Arab Emirates Tel.: +971 2 656 3000 Fax: +971 2 656 3001 Website: www.crowneplaza.com Radisson Blu Yas Island Golf Plaza Abu Dhabi, United Arab Emirates Tel.: +971 2 656 2000 Fax: +971 2 656 2001 Website: www.radissonblu.com/hotel-abudhabi Park Inn Yas Plaza, Yas Island Abu Dhabi, United Arab Emirates Tel.: +971 2 656 2222 Fax: +971 2 656 2223 Website: www.parkinn.com Your contact persons at PublicisLive are: Badr Maallem Tel.: +41 (0)22 718 6471 [email protected] Marine Faillon Tel.: +41 (0)22 718 6050 [email protected] 4 Marion Kopyla Tel.: +41 (0)22 718 6470 [email protected] 29/09/2011 2.3 Air Travel and/or Accommodation at Your Own Cost If you have chosen to book your flight and hotel accommodation independently through your travel agent, please note that no reimbursement is possible, even if you book an Etihad flight through an Etihad agency. Executive Travel will not be able to assist you with your bookings. Should you wish to book a room in one of the official hotels of the Summit, PublicisLive can assist you, depending on availability of the hotel. In that case, you will have to cover the costs of your hotel room directly with PublicisLive and provide them with your credit card details. They will inform you immediately if no hotel rooms are available and you need to book independently. PublicisLive has contacted you to collect your flights and/or hotel reservation information for our records and transport purposes (airport-hotel-airport). If you have not yet communicated your flight details to PublicisLive, we strongly encourage you to send an e-mail to [email protected] as soon as possible to guarantee your on-site transfer. 2.4 Visa The Government of the United Arab Emirates, represented by the Government of Abu Dhabi, has put in place an accelerated and free visa application process for all participants in the Summit on the Global Agenda. To take advantage of this service, participants requiring a visa must submit their visa request exclusively through the dedicated Visa Application Form by carefully following the instructions stated on the form. This service is also valid for participants who choose to book their flight independently. Visa applications submitted after the initial deadline of 9 September cannot be guaranteed. Visa requirements are outlined below. Nationals from the following countries may enter the United Arab Emirates without obtaining a visa in advance. Their passports will be stamped with a 30-day tourist visa as they pass through immigration upon arrival. They can thus board at their airports of origin without a visa (this applies to all UAE airports and to passengers travelling on all airlines): Europe: Andorra, Austria, Belgium, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Monaco, Netherlands, Norway, Portugal, San Marino, Spain, Sweden, Switzerland, United Kingdom, Vatican City North America: USA Pacific Rim: Australia, Brunei, Hong Kong SAR, Japan, Malaysia, New Zealand, Singapore, South Korea Gulf Cooperation Council (GCC) States: Nationals of the GCC are NOT required to apply for a visa in advance Nationals of countries not listed above must apply for a visa in advance using the dedicated visa application form. Please complete it with a clear scanned colour copy of the passport pages containing all details (full name, nationality, date and place of birth, passport number, date of issue and expiry) and send it to the following e-mail address: [email protected]. Please also enclose the copy of your confirmed flight ticket (whether it is Etihad or another company). Once the visa application form has been submitted, please be advised that participants will receive a scanned copy of the visa from [email protected] to exit their country of origin. Upon arrival, a dedicated World Economic Forum collection counter/area will be available, where participants must pick up the original visa that will need to be presented to the immigration authorities. 2.5 Spouses’ Air Travel and Accommodation Should your spouse accompany you, please make sure you have indicated this on the Reservation Form sent to PublicisLive. All rooms are double and you will not incur extra charges. Flight bookings for spouses must be handled independently and are at your own expense. Please note that Executive Travel cannot assist you with bookings for your spouse. 5 29/09/2011 2.6 Checklist Check the private area of the Summit on the Global Agenda website regularly. You can find all the materials and services to help you prepare at the following website: https://private.weforum.org. Your personal access information was included in all communications related to the Summit. Documents available on the private area are: - List of Participants - Map of the Council Area - Map of the Venue - List of Council Managers in Abu Dhabi and Contact Details - Programme at a Glance - Useful Information - Terms & Conditions We suggest that you become familiar with the programme of the Summit on the Global Agenda. No signup is required for public programme sessions. The meeting observes a free-seating policy throughout the Summit unless mentioned otherwise in the final programme, which is available at Registration. Check that you have a valid passport and whether a visa is required (read point 2.4). Bring plenty of business cards with you; participants have been known to run out. Explore our webpage (http://www.weforum.org/community/global-agenda-councils) and discover more about issues discussed and the work of the different Global Agenda Councils ahead of the Summit. Write down the telephone number of your World Economic Forum contact person. 1. . 2.7 Dress Code Casual business attire is appropriate throughout the Summit, including dinners. 6 29/09/2011 3. Upon Arrival 3.1 Arriving in the United Arab Emirates Abu Dhabi International Airport is approximately 10 minutes by car from the airport, depending on traffic conditions. Upon arrival at Abu Dhabi International Airport, a special Welcome Service will be available as of 7 October 2011. Participants will be escorted through immigration, assisted with the collection of their luggage and accompanied to the transfer point for transport to their hotel. The following official hotels will be served: Crowne Plaza, Radisson Blu, Yas Hotel and Park Inn. A special meet and greet service will also be provided for those flying to and from Dubai airport. Upon arrival, a welcome service will be there to welcome you and escort you to your means of transportation. Travel time between Dubai airport and Abu Dhabi is about 1 hour and 30 minutes. 3.2 Meeting Venue The Summit will take place at the Yas Marina Circuit. Yas Marina Circuit Yas Island Abu Dhabi, UAE Tel.: +971 2 6599 999 www.yasmarinacircuit.com Sessions, lunches and dinners of the Summit will take place at the Yas Marina Circuit. Exact locations will be indicated in the final programme. 7 29/09/2011 3.3 On-site Transportation Transport for all participants is available between the official hotels and the Yas Marina Circuit as of Sunday 9 October at 13.45 throughout the Summit. Round-trip transport is also provided to activities of the official programme taking place outside the main Summit venue, such as the UAE Dinner. Please consult the detailed transport schedule below for all on-site transportation. Transportation between official hotels and the Yas Marina Circuit The following official hotels will be served: Yas Hotel, Crowne Plaza, Radisson Blu and Park Inn. Please note that special transport for Chairs and new Members participating in the briefing and the private dinner is also available on 9 October. Sunday 9 October Monday 10 October Tuesday 11 October Registration opens 13.45 - 19.30 every 30 minutes 06.45 - 09.30 every 15 minutes 06.45 - 10.00 every 15 minutes 09.30 - 17.00 every 30 minutes 10.00 - 19.00 every 30 minutes 17.30 - 19.30 official transfer back to hotels 19.00 - 22.00 permanent transfer back to hotels Special Transport for Chairs and New Members 16.30 - 22.00 every 30 minutes Transport to the UAE Dinner Monday 10 October Transfer from all official hotels and the venue Transfer back to all hotels 19.30 as of 22.00 From the official Hotels to the Abu Dhabi and Dubai International Airport Tuesday 11 and Wednesday 12 October Participants leaving from Abu Dhabi will be picked up from the lobby of their hotel 2 hours 30 minutes before flight time. Participants leaving from Dubai Airport will be picked up from the lobby of their hotel 4 hours before flight time. Please leave your luggage at the hotel. Do not bring any luggage to the Yas Marina Circuit. 3.4 On-site Registration Important: For security reasons, you must personally pick up your badge and will be required to show the Registration Manager official identification. Registration will be open at the Registration Area of the Yas Marina Circuit as follows: Sunday 9 October 14.00 - 20.00 Monday 10 October 07.00 - 20.00 Tuesday 11 October 07.00 - 19.00 At registration, you will receive: • Your badge: The badge is a personalized card with your name and photograph. It allows you to enter the Summit venue. You must wear it visibly throughout the Summit to have access to all the activities; it will also facilitate contacts. 8 29/09/2011 • Your participant bag that contains the Programme, Participants Booklet and other important information. Remember to place your business card in the outside slot of the bag so that it can be easily identified. The Registration Desk also serves as the Information Desk. 9 29/09/2011 4. On-site Information 4.1 Special Events and Networking Occasions Networking Lunches are excellent opportunities for participants to get together in an informal setting. The United Arab Emirates represented by the Government of Abu Dhabi is hosting a UAE Dinner at the Ferrari World for participants and spouses on Monday 10 October from 20.00 to 22.00. On Tuesday 11 October, council members and their spouses are cordially invited to the Farewell Reception, which will take place from 19.00 to 20.30 at the Lunch Area of the Yas Marina Circuit. 4.2 About the Sessions 4.2.1 Session Types Different types of sessions take place during the course of the Summit on the Global Agenda: The Summit is aimed at shaping the intellectual debate around the global agenda and providing ground to address the most pressing global challenges in a time of fundamental, transformative change. In particular, the Summit is designed to focus on Council and network interactions so as to identify salient issues, analyse major trends and drivers affecting those issues and explore new models needed in the current global context. Information on exact session times and rooms will be noted in the final programme available at registration. Council Working Sessions Individual councils meet to discuss their issue, coalesce on their focus areas as well as evaluate major trends and drivers that are challenging the utility and understanding of current systems and prevailing theories in their domain. Each Council identifies what new models are emerging to understand and, even possibly predict, the influence and impact of such trends and drivers in their particular domain. The sessions are designed to catalyse collaborative thinking and active engagement, as well as to further develop a work plan for the council term. Cross-Council Discussions Council Members take part in inter-Council meetings to discuss findings around new models and gather input for each other’s Council work. Plenary Sessions These sessions provide the conceptual framework and present an overview of the Summit and highlight outcomes for the Global Agenda in preparation of the Annual Meeting 2012 and next steps for the Network of Global Agenda Councils. Only plenary sessions are open to the press and spouses, and are on the record. Sessions in the Council Area and breakout rooms are closed to spouses and the media, and are off the record. 4.2.2 Programme Modifications You can always find the latest version of the programme online on the Forum website private area or the Mobile Apps. See the Sources of Information section (point 4.3) for more details. In the Summit venue, the Internet and Insight Centre provides direct access to the updated programme, including all modifications made during the Summit. Major programme modifications are also displayed on the plasma screens. 4.2.3 Interpretation The official language of the Summit on the Global Agenda is English. Simultaneous interpretation into Arabic will be provided for plenary sessions. There will be no interpretation in other sessions. 10 29/09/2011 4.3 Sources of Information 4.3.1 Online – Website private area and the Mobile Apps The private area of weforum.org (https://private.weforum.org) is the principal information and communication platform for the Summit on the Global Agenda. Participants with mobile devices are able to download and install dedicated applications (apps) for the Summit on the Global Agenda. These apps provide access to the programme, personal agenda and participants booklet on the move and even when offline. Other core services such as messaging will be available from the apps depending on network connectivity. If you will be coming to the Summit on the Global Agenda with your Android, BlackBerry, iPad, iPhone, iPod touch or Windows Phone 7 device, we strongly encourage you to visit www.weforum.org/apps closer to the event for full details on how to install the relevant app. To use the private area or the Mobile Apps you will need your personal access information. Contact [email protected] if you have lost your username and/or password or have additional questions. To make the most of the Summit on the Global Agenda online services, we encourage you to: • Use the list of participants to find full contact information of fellow participants • Check and search the regularly updated programme to quickly find information of interest • Check your personal agenda including any speaking roles and private events • Access logistical information • Connect to other participants using the messaging service 4.3.2 Public Website (www.weforum.org) Colleagues, family and friends often ask our participants about their participation in the Summit on the Global Agenda. Their curiosity can be addressed on our public website, which is dedicated to public engagement on the topics discussed at our meetings. Visitors to the website can view webcasts and photos, benefit from links to outside coverage and review the major outcomes of each day. Additionally, the website provides an overview of Forum activities including public-private partnerships, research and activities including the knowledge that was captured at past Forum events. 4.3.3 Bulletin Boards During the Summit, a set of plasma screens will display relevant programme information, including updates (modifications) of the programme, as well as programme changes and newsworthy quotes. 4.3.4 Information Desk Staff at the Registration Desk can answer any questions you might have regarding the programme or the venue. 4.3.5 Internet and Insight Centre The Internet and Insight Centre offers participants dedicated laptops and printers for personal Internet use. The dedicated laptops also give direct access to continually updated electronic versions of the programme and participant booklet alongside key Forum documents, including session summaries. Documents may be e-mailed to colleagues and contacts, saved to participants’ personal USB keys and printed on demand. Please also note that two laptops, dedicated to the Abu Dhabi policies and governments documents, are at your disposal. Available documents include: • Information on various Global Agenda Council projects • General information on the Forum • Industry reports • Initiative reports • Regional reports and information on upcoming activities • Session summaries Documents distributed at the Internet and Insight Centre must be pre-approved by the World Economic Forum. 11 29/09/2011 4.3.6 Your Contact Person at the World Economic Forum Séverine Kaeser Team Coordinator, Global Agenda Councils Tel.: +41 (0)22 869 3757 E-mail: [email protected] 4.4 Spouses Spouses can participate in all plenary sessions of the programme. They are also cordially invited to the UAE Dinner and the Farewell Reception. Please note that all other sessions, meals and activities are reserved for full participants only. Spouses must register in advance on the Registration Form to receive a security access badge. Registration for spouses is free. Participants should advise Séverine Kaeser by e-mail at [email protected] should their spouse take part in the Summit so that a security badge can be prepared to facilitate entry. However, the World Economic Forum will not cover costs related to a spouse’s travel or accommodation incurred for extra hotel rooms, or any other additional expenses related to the participation of spouses. Should your spouse accompany you, please inform PublicisLive ([email protected]). All rooms are double and you will not incur extra charges. Please note that PublicisLive cannot assist you with bookings for your spouse. Flight bookings for spouses must be handled independently and are at your own expense. 4.5 Media Reporting Press For this event, the World Economic Forum hosts media representatives of the reporting press including reporters, foreign correspondents, news agency journalists and broadcast journalists. They have full access to all the plenary sessions and media briefings, which are on the record. Sessions in the Council Area and all networking and cultural events are off the record. The accredited media participants can be identified by their orange badge. Media Briefings There are many possibilities to make yourself available to the media during the Summit on the Global Agenda. The Forum’s Media Team arranges media briefings on newsworthy and relevant topics with participants, such as business leaders, public figures, scientists, NGO representatives and academics for journalists covering the Summit. Social Media Corner The Social Media Corner serves as the central social hub to interact with the general public and discuss a range of topics. The Social Media Corner is in the Council Area. Forum staff members will be available at the video booth on 10-11 October to help you tape and upload your video comments. Host Broadcaster The host broadcaster of the Summit on the Global Agenda is Abu Dhabi Media Company (ADMC). Livestream The Forum will be live webcasting the main plenary sessions. Plenary sessions (English): http://livestream.com/worldeconomicforum Blogging If you are blogging from the Summit on the Global Agenda, please let us know your blog address and the RSS feed so we can add it to the blog roll on the Forum blog (http://www.forumblog.org). Selected participants will also be invited to guest blog on the Forum blog. Please let us know if you would like to be considered. Use the official tag WEF for all your posts about the Summit. Twitter Please let us know if you are tweeting from the Summit on the Global Agenda so we can add you to the official Twitter list (http://twitter.com/Davos/GAC2011). We invite you to follow the Forum on Twitter 12 29/09/2011 @Davos and @WEF, where we tweet key quotes from the plenary sessions and where most of the Twitter chatter will happen. The official hashtag of the meeting is #WEF. Please use this hashtag in all your tweets about the Summit. Flickr The best pictures taken at the meeting will be made available under a creative commons licence on Flickr at http://wef.ch/GAC2011pics. One-on-one Interviews Reporting press may contact participants to arrange one-on-one interviews. You are free to reply to any requests you wish, but you are not obliged. Do not hesitate to contact Lucy Jay-Kennedy, Senior Media Manager at the World Economic Forum, at [email protected] or by mobile at +41 (0)79 514 4139, to secure access to media and for help in the coordination of interviews or meetings. 13 29/09/2011 5. Support Services 5.1 Hospitality Area PublicisLive and Hala Abu Dhabi will have dedicated desks and assist you with transport, flights and hotel accommodation. Hala Abu Dhabi will be fully equipped to provide the following on-site services: - Flight changes - Ticket re-issues - Reconfirmation and seating request This desk will be available during the Summit from 8.00 to 20.00. However, Hala Abu Dhabi will be reachable after these hours at the following telephone numbers: - Mobile: +971 50 812 2435 Mobile: +971 50 812 2415 5.2 Medical Services A doctor and medical emergency response team (MERT) will be available in front of the main entrance of the Yas Marina Circuit during the official programme hours. 5.3 Networking Lounge The lounge will provide council members with a convenient location between sessions to continue their discussions about the latest findings and insights on key issues shaping the global agenda. Council members may also conduct private meetings with other council members or participants and relax between sessions. 5.4 Security The Government of United Arab Emirates will provide full, state-level security at Abu Dhabi International Airport, at the Yas Marina Circuit and at the Ferrari World, where the UAE Dinner will take place. Participants entering the security zone at the Summit venue must have a badge. Should you have any questions related to security, please contact: Guy-Serge Baer Director, Head of Security Affairs World Economic Forum Tel.: +41 (0)22 869 1499 Mobile: +41 (0)79 418 7806 E-mail: [email protected] 5.5 Prayer Rooms A female and male prayer room are available to all participants in the Council Area at the Yas Marina Circuit. 14 29/09/2011
© Copyright 2026 Paperzz