Copernicus Retreat Days
Workshop Time Management
Copernicus Retreat Days
April 16th 2013
Are you a:
-
PhD-student?
Junior Assistant Professor?
Professor?
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Time Management
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Time Management
Insights, tools and practical tips to:
Time Management =
‘a system of principles, habits, skills,
-
instruments and techniques,
-
Get more things done
Reduce stress
to help you get more done in the time you have,
to increase the quality of your work and life.’
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-> Theory + Practice
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Saskia Slotboom
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You
Highly Educated Professionals
Building technology TU Delft - Engineer
analytical thinkers
Government Buildings Agency – Project manager
expert knowledge
Slotboom Coaching – Trainer and coach
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1
You
Success
Success
Highly Educated Professionals
+
analytical thinkers
expert knowledge
+ ‘other stuff’
expert knowledge
-> through practical experience
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Human Engineering
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Human Engineering
Success
Success
‘Human
Engineering’
‘Human
Engineering’
expert knowledge
expert knowledge
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Human Engineering
Success
‘Human
Engineering’
Personality and
ability to:
- organise
- communicate
- negotiate
- lead
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Human Engineering
Personality and
ability to:
- organise
- communicate
- negotiate
- lead
it pays to
invest in this!
expert knowledge
© Saskia Slotboom 2013
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Success
Personality and
ability to:
- organise
‘Human
Engineering’
- communicate
- negotiate
- lead
it pays to
invest in this!
expert knowledge
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You and Time Management
Biggest Challenges PhD students
- Big Intimidating Goals
What do you find most difficult in
Time Management?
How to start and keep making consistent progress?
- Interruptions and Distractions
How to stay focused?
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Biggest Challenges PhD students
- Big Intimidating Goals
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But first: Who are You?
Who are you?
How to start and keep making consistent progress?
- Interruptions and Distractions
What are your strengths and weaknesses?
How do these influence your time management?
How to stay focused?
-> practical tips, to achieve more, with less stress!
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Qualities
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Qualities
Qualities
who you essentially are
inspire and motivate
generate ´flow´
Qualities can be hard to identify and/or
acknowledge!
out of habit, ideas about bragging, arrogance etc.
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Quality Quadrant - Ofman
core quality
Qualities: Practice
pitfall
individual, 5 minutes
too much
Sheet Examples of Qualities: mark your qualities.
postive
opposite
postive
opposite
Sheet Exercise: pick 3 of these qualities that you feel
have an effect on your Time Management.
Write down how each quality helps and/or hinders
you with your Time Management.
too much
allergy
challenge
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Qualities: Practice
Quality Experiences
In pairs, 10 minutes (5 min per person)
How was it to look at your
qualities and see how they effect you
in organising your work?
Discuss your sheets with each other
person A:
talks
person B:
listens, asks and identifies
Fill in blanks
Find more qualities!
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Qualities: Practice
Quality Experiences
Individual, 2 minutes
What new things have you discovered?
Think of the week or a project you have ahead of
you and decide:
Which quality can I consciously use more in my time
management?
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Biggest Challenges PhD students
Break
- Big Intimidating Goals
How to start and keep making consistent progress?
- Interruptions and Distractions
How to stay focused?
-> achieve more, with less stress!
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© Saskia Slotboom 2013
Big Intimidating Goals
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Big Intimidating Goals
1. Break your goals down in smaller steps
1. Break your goals down in smaller steps
100 %
0
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© Saskia Slotboom 2013
Big Intimidating Goals
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Big Intimidating Goals
1. Break your goals down in smaller steps
1. Break your goals down in smaller steps
100 %
0
100 %
0
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Big Intimidating Goals
Big Intimidating Goals
1. Break your goals down in smaller steps
1. Break your goals down in smaller steps
100 %
0
100 %
0
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Big Intimidating Goals
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Big Intimidating Goals
2. Monitor your steps and progress
3. Celebrate your accomplishments
-> Make a checklist, excel file, etc.
-> Reward yourself
and stay motivated!
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Big Intimidating Goals
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Practice: Big Goals
individual, 7 minutes
4. Start with what you dread
-> Get things that make you anxious out of the way
Sheet Exercise: Think of a goal and:
Break it down in smaller steps
-> Keep breaking down until a step feels doable
Decide what your going to do to reward
yourself/celebrate the first two steps
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Summary Big Goals
Exercise Experiences
Big Intimidating Goals
How did you manage defining the steps?
How to start and keep making consistent progress?
1. Break your goals down in smaller steps
2. Monitor your steps and progress
3. Celebrate your accomplishments
4. Start with what you dread
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Interruptions and Distractions
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Interruptions and Distractions
How to stay focused?
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1. You start every day, project, meeting with
this question:
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Interruptions and distractions
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Interruptions and distractions
Regularly take time to answer this question
1. You start every day, project, meeting with
this question:
‘What do I need to do my job?’
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- 5-10 minutes every morning:
‘What do I need to do my job?’
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Interruptions and distractions
Interruptions and distractions
Regularly take time to answer this question
2. It’s okay to say NO
- 5-10 minutes every morning:
‘What do I need to do my job?’
-> so even before you look at your e-mail!
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Interruptions and distractions
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1 + 2 Practice
individual, 5 minutes
Think of a project (or busy week or day) where you
feel you don’t have enough time.
2. It’s okay to say NO
Answer the questions on the sheet:
->
A goal you’ve set for yourself is as important as
someone else’s needs
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What do I need to do my job?
What do I need to say NO to?
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Interruptions and distractions
Experiences
3. Do one thing at a time, and ‘announce’ what
your doing
What was it like,
answering these questions?
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Summary
Interruptions and distractions
Interruptions and distractions
4. When interrupted:
How to stay focused?
-> switch with your full attention
1. ‘What do I need to do my job?’
2. It’s okay to say NO
3. Do one thing at a time
4. When interrupted: switch with your full attention
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Time Management
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More Human Engineering
Knowing your Qualities & how they help
and hinder you
1. Start and keep making constant progress
2. Stay focused
-> www.saskiaslotboom.nl/diensten
-> use the checklist!
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- Coaching
- Workshops
- Online trainingsprogramma’s
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Free e-book
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Personal Strategy Sessions
5 free and individual Strategy Sessions
3 essentiële
What is important for you at this moment?
Set goals and receive tips/ define steps
By phone or Skype
30 minutes
communicatietips
voor ingenieurs
en ontwerpers
Interested? -> write your details on the form!
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