Republic of Mauritius
H uman R esource M anagement
I nformation S ystem
A central on-line
HR database
H
M
R
I
S
oll
Payr
ance
orm ent
f
r
e
P
m
age
Man stem
Sy
an
Hum rce
u
Reso
Self
ice
Serv
ning
Lear ment
age
Man
ase
b
a
t
Ministry of Civil Service and Administrative
Reforms
da
R
H
….for a professional public service committed
-lineto excellence
n
o
l
Rationale for a HRMIS
With the new orientation towards a performance-based and results-oriented
public service and also in view of reforms initiatives put in place, Human
Resource Management in the public service is called upon to adopt a more
strategic approach and bring added value to an organisation. To play its role
effectively, the HR function needs to take maximum advantage of the potential
of ICT capabilities in enhancing administrative efficiency, timeliness and ensure
quality service to management and employees. In this regard, the Ministry of
Civil Service & Administrative Reforms has, as one of its major reforms initiatives,
embarked on the integrated HRMIS project.
“The HRMIS
will consist
of a central
on-line
database
of all public
officers
”
2
Ministry of Civil Service and Administrative Reforms
Objectives of the HRMIS
�
Simplify and make easy the transactional aspects of Human Resource
(HR) issues, ranging from recruitment to retirement to decrease the
administrative burden
�
Facilitate workforce management (attendance, leave) and performance
management at all levels
�
Enhance the line of communication/interaction across the civil service
(both inter and intra Ministries/Departments)
�
Avoid duplication of work through the availability of timely and accurate
on-line information from a centralised database on public officers;
�
Facilitate review and re-engineering of business processes (HR, Financial
Operations, etc)
�
Enable financial transactions relating to payroll, pensions, passages to be
effected in a more coordinated and cost-effective manner
�
Relieve senior officials from routine works to focus more on strategic
issues
�
Facilitate the analysis of data for monitoring and strategic planning as
well as informed decision making at various levels
�
Enable a judicious allocation and use of resources (human and financial)
across the service (Optimisation of resources)
�
Empower employees to access their personal details and also facilitate
their interaction with the HR Division through employee self-service
applications
Ministry of Civil Service and Administrative Reforms
3
t o c ed Not
es
a
orm n d i d a t e
s
or..
REP
PUB
LIC
UB
LIC
M
H RF M
I S i n ter fac ing with o th
O
SER ———— AURIT
IUS
VIC
E C
OM
MIS
SIO
Ap
plic
atio
n
......
......
......
......
......
......
......
......
......
......
ent.
......
......
......
......
......
N
......
......
.
.
.
......
......
......
nt/V
.
.
.
.
.
.
.
.
.
.
.
.
acan
......
......
......
FO
......
......
......
cy C
P.S
RO
......
......
......
d fo
.C.
ircu
FF
.
.
......
For
r
.
.
......
......
lar..
I
C
......
m7
......
I
1....
......
......
A
......
LU
......
......
......
......
......
SE
......
......
......
......
.
.
2....
.
......
......
......
......
......
......
......
......
......
......
......
......
......
......
......
......
......
......
......
.
..
.
.
.
.
......
......
......
......
......
.
.
.
.
.
.
.
.
.
.
.
......
.
.
......
.
.
.
.
.
.
.
.
.
.
.
.
.
.
...
......
Mis
......
......
......
......
......
......
s
......
......
......
......
......
..
......
......
Ms
......
Hei
......
......
......
ght
......
......
......
Che
......
.
Sing
......
st
......
......
le
Wei
......
......
......
ght
......
......
Gra
.
.
......
.
O
.
ding
......
ther
......
..
:.....
......
.
..
......
......
......
(in .........
......
bloc ....
......
......
k le ......
......
Recruitment
tter ....
......
......
......
s)
......
.
.
.
System
.
.
......
.
.
.
IND
.
......
..
......
(in
......
......
bloc .........
EX
......
......
.
k le
.
.
.
No
.
.
.
......
tter ......
......
.
.
s) of appointments
......
.
.
.
.
.
Processing
and
promotions
.
.
.
.
.
......
......
......
......
.
.
.
.
.
...... will be....faster
.
.
.
...... as basic .information
......
....
on..public
......
......
......
......
......
......
......
......
.
.
.
.
officers
will
be
available
with
a
click
of a
.
.
......
......
......
......
......
......
......
......
......
.
.
.
.
.
.
.
.
.
button.
.
.
......
......
......
......
......
......
......
......
......
......
......
......
......
.
.
e....
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
......
......
......
.
Treasury
.
.
.
.
......
......
......
......
......
......
......
......
Accounting
......
......
..
..
......
......
Mo
Plac
System
bile
......
......
e of
.
.
...
.
.
.
.
.
.
.
......
(TAS)
Birt
......
No.
......
h....
......
(If N
......
......
......
atur
.
.
Processing
Expenditure
monitoring
will
.
....
......
alis
......
Em
ed).
...... become
ail amore efficient and effective with
......
.
......
ddre
......
.
.
ss :. of information to the TAS.
.
.
.
.
.
...... feeding
on-line
or L
......
......
......
......
ond
......
......
......
on G
......
.
.
.
.
......
......
ene
......
......
ral C
......
......
......
......
.& D
......
ertif
.
.
..
......
a
i
c
t
e
a
......
te o
......
......
......
f Ed
......
......
......
......
.
uca
.
..
......
......
tion
Mo
E-Bud
......
nth/
......
(Or
.
Yea
......
.
d
Sys
.
.
i
...
nary
r
......
......
Lev
......
el)
Exa
......
......
m. C
......
entr
......
eN
.....
......
o.
.....
......
.....
......
Sub
.....
.....
......
Inde
.....
ject
.....
.....
x
.....
N
.
o
.
.
.
.
.
.
.....
.....
.....
.....
.....
.....
.....
.....
.....
.
.....
.
.
.
.
.....
.
.
.
.....
.....
.
.
.....
.
.
.
.....
.....
.
.....
.....
Gra
.....
.....
.
.
.
.
de
.
.
.
.....
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.....
.....
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
..... 4
.
.
.
.
.
.
.
.
.
.
.
.
.
Ministry
of
Civil
Service
and
Administrative
Reforms
.
.
.
.....
.....
.....
.....
.....
.....
.....
.....
.....
.....
.
.
.
.....
.
.
.
.
.
.
.
.
.
.
.
.
.....
.....
.....
.....
.....
.....
.....
.....
.....
.....
...
...
...
...
.
For
m
H
R
M
h e r Comp u ter i s e d Sys te m s :
M
Re c r uit men t
Trea sur y Acco un t in g
E- B udg et in g
Pa ssa g e & Pen sio n
Ele c t r o n ic At ten da n ce
S
I
Electronic
Attendance
System
Automatic update of leave and passage
accounts with automatic feeding of
employees’ attendance into the HRMIS.
Passage &
Pension
Systems
Automatic computation of passage and
pensions of officers thus enabling early
payment to beneficiaries.
dgeting
stem
A more efficient annual budgeting system
with respect to the HR component.
Ministry of Civil Service and Administrative Reforms
5
HRMIS Modules
The HRMIS will be an integrated system comprising five Oracle based modules
namely:
Human
Resource
HRMIS MODULES
Payroll
An
efficient
and
effective
management of human resources,
including strategic human resource
planning.
Monthly payroll of employees
to be generated through the
system. Operations will be done
automatically without the need for
variation forms.
Self Service
Public officers to access their
personal records (basic, leave
accounts, passage accounts, salary
drawn) without, however, the
possibility of amending any record.
Amendments, if any, will be done
by HR Division upon request of the
employee.
Learning
Management
Employees as well as the HR Division
will have the possibility to better
coordinate training activities. This
module will also enable sharing of
lessons, knowledge etc.
Performance
Management
System
On-line monitoring of performance
of employees and will provide
valuable information to supervisors
and
management
to
take
appropriate decision - e.g training
of low performers.
Interconnection of modules
All the five modules will be interconnected and this will enable management
to have access to updated information on employees at real time.
6
Ministry of Civil Service and Administrative Reforms
Benefits of HRMIS
�
�
�
�
�
�
Centralised Control
�
Enabling strategic HRM
Centralised Repository of HR transactions
Online HR Processes
Reduce the use of paper transactions
Employees’ empowerment through Self Service
Decentralised HR tasks
99 Update of Employee Personal information (controlled)
99 HR transactions affecting payroll
Integrated HRMIS Solution Map
Employee Self Service Layer
Interfaces
Treasury
Accounting
System
Learning
Management
Pension
System
Core Applications
Performance
Management
Passage
Benefit
Core HR
Core Payroll
Public Service
Commission
Disciplined Forces
Service
Commission
Leaves
Management
e-Budgeting
Attendance
Centralised Database Layer
Ministry of Civil Service and Administrative Reforms
7
Ministry of Civil Service and Administrative Reforms
Level 7, New Government Centre, Port Louis, Republic of Mauritius
Tel: (230) 201 3259, Fax: (230) 211 9546
Email: [email protected]
Website: http://civilservice.gov.mu
Printed by the Government Printing Department - January 2014