SPRING / SUMMER 2017
FIELD ALLOCATION OUTLINE
THE FIRST DRAFT OF THE SPRING / SUMMER
2017 FIELD ALLOCATION AGREEMENT WILL
BE EMAILED BY: TUESDAY, DECEMBER 13
PLEASE PROVIDE ANY REQUESTED
CHANGES FOR DRAFT #1 BY:
MONDAY, DECEMBER 19
THE SPRING/SUMMER 2017 “OFFICIAL FIELD
ALLOCATION AGREEMENT”
WILL BE E-MAILED BY:
FRIDAY, DECEMBER 23
THANK YOU FOR YOUR PATIENCE!
City of San Marcos
Community Services Department
Sports Field Allocation “DRAFT #1” 12/13/16
Spring / Summer Season
FEBRUARY 1 – JULY 31, 2017
Goal: To provide a spirit of cooperation between groups to maximize available athletic facilities with
“S.M. Resident” youth sports groups having priority.
Groups: Spring Priority Nov. 3
Represented By: Dec. 1
Represented By: S. M. Youth Baseball SMYB Molly Carpenter Molly Carpenter S. M. Girl’s Softball SMGS Jeremy Vargas Jeremy Vargas SM Youth Lacrosse Kelly Breihan Kelly Breihan SM RUGBY Barry Zeait Not present Groups: Off‐Season Priority Joanne Shannon Joanne Shannon S.E. A.Y.S.O. 1505 Wayne Marking / Patrick Jenkinson
Not present S.M. Youth Soccer SMYS John Gomez / Scott Yeaman John Gomez / Scott Yeaman SM United Jason Simmons John Villa SM Pop Warner Not Present Leslie Muench / Brenda Calvert San Marcos Youth Basketball Not present Lori Schultz Municipal Groups: S.M. Unified School District Not present Martin Leon Palomar College Not present Not Present City of S.M. Parks Dept. Art Sotelo Art Sotelo City of S.M. Comm. Services James Daza / Holly Malan Eric Leichliter / Taylor Oshinski James Daza / Holly Malan Eric Leichliter / Taylor Oshinski Community Services Commission Jay Franklin Travis Lindsay S.M. A.Y.S.O. 127 WELCOME / INTRODUCTIONS
 Thank-you to all groups and volunteers who donate their time and efforts with our city youth.
 Please leave all youth sports registration info / packets at Gym for front counter handouts etc.
 Please provide both “City Field Use” and/or “School Field Use” permits” (SMUSD / Palomar) to
proper agencies no later than January 13, 2017.
 Please provide to each agency “Certificate of Liability Insurance” listing the proper agency as
additional insured &“Endorsement page” no later than January 13, 2017.
 Please provide your groups finalized practice schedules by January 20, 2017 for city facility use
books.
 Please provide your groups game season schedules by February 10, 2017 for city facility use
books.

Banners: May
be placed
insideMARCOS
City Parks but2016
can only
remainCLOSURES
up during registration period.
CITY
OF SAN
FIELD
SPORTS PARK
CLOSED DATES
Hollandia MP
Las Posas Stadium / San Elijo Hilltop & Lower
Sunset Park MP 1 & 2 / Walnut Grove North
Bradley MP 1 & North
*Fields closed for rest and renovation
JAN. 1 – FEB. 28, 2017
Bradley MP 1 / Las Posas Stadium /
Las Posas Upper / San Elijo Hilltop
Sunset Park MP 1 & 2 / Walnut Grove North
SEMS , Knob Hill, & Alvin Dunn
(*except LP Upper, WG South, Bradley MP #2)
WG North open two weekends, possibly three 1/7-8,
1/14-15, *1/21-22 * rain make-up dates
*Fields closed for rest and renovation
MAY 22 – JULY 31, 2017
(*except WG South, Las Posas Upper, Bradley MP #2)
WG North open two weekends 6/3-4 & 7/15-16
Fields closed for rest and renovation during SMUSD
winter and summer breaks
Dec. 16, 2016 – Jan. 16, 2017
June 23, 2017 – July 31, 2017
*REQUEST PARK RANGER & CARETAKERS TO PATROL CLOSED AREAS.
SMUSD-SCHOOL DISTRICT
SCHOOL FIELD USE:
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SMUSD agrees that “SM Youth Groups” will have priority “Community Use” on all elementary
and middle schools sports facilities per MOU.
Groups must provide “field use” permits & Certificate of Liability Insurance to SMUSD by:
January 13, 2017. NO ACCESS UNTIL FORMS ARE TURNED IN & APPROVED BY SMUSD.
Groups are responsible for trash and clean-up after each use. Please chain up all soccer
football / lacrosse goals etc.
Banners: Must fill out form to place any banners. Contact:LaTanya Tatum-Milner(760) 290-2643
PALOMAR COLLEGE
MINKOFF SOCCER FIELD:
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Palomar College agrees that “SM Youth Groups” will have priority Community use on their
available sports facilities.
Groups must provide “field use” permits & Certificate of Liability Insurance to use field by:
January 13, 2017.
Groups must adhere to all Minkoff Soccer Field and Parking rules.
Groups responsible for trash and clean-up after each use.
Groups using Minkoff Field must use parking lot adjacent to the field, and if needed Lot 9-A as
overfill parking.
FACILITY USAGE AGREEMENT:
 All groups agree to postpone all practices and games when fields are wet caused by inclement
weather, over irrigation, or any other condition which could cause excess damage to the
sports fields. Please adhere to “FIELD CLOSED” signs that are on the fields due to conditions.
 All groups agree that all “OFFICIAL” league scheduled games will take priority over all
practices.
 All groups agree to minimum practice area according to the number of teams present.
 All groups agree to monitor all fields for worn areas and move to different areas when needed.
February 1 – July 31
PRE-SEASON: EVALS
DATES
ACTIVITY
TIME
FIELD
Sat Jan. 14 & 21
Sun Jan. 15 & 22
Evaluations
Evaluations
8am – 5pm
8am – 5pm
Mission Park Fields 1 - 8
Mission Park Fields 1 - 8
PRACTICE: Begins Jan. 16 / GAMES Feb. 25
Shall have priority at:
DATES
ACTIVITY
TIME
FIELD
M-F Jan. 16 - July 31
Sa/Su Jan. 14–July 31
Practices/Games
Practices/Games
Practices/Games
Practices/Games
4pm – 9pm
8am – 9pm
5pm – 9pm
8am – 9pm
Mission Park Fields 1 - 8
Mission Park Fields 1 - 8
Tu/Th Mar. 1– April 30
*Sun Feb. 5 – June 30
Bradley Fields 2, 3
Bradley Fields 3, 4
*Not avail. 5/21
POST SEASON: please provide tournament dates
Shall have priority at:
DATES
ACTIVITY
TIME
FIELD
Fri-Sun Mar. 31-Apr 2
Wood Bat Tourney
8am – 9pm
8am – 9pm
8am – 9pm
8am – 9pm
8am – 9pm
8am – 9pm
Mission Park Fields 1 – 8
F-M May 26-29
July 19-25
Memorial Tourney
Regional Tournament
Bradley Fields 3 – 4
Mission Park Fields 1 – 8
Bradley Fields 3 – 4
Mission Park Fields 1 – 8
Bradley Fields 3 – 4
February 1 – July 31
PRE-SEASON: Evals
DATES
ACTIVITY
TIME
FIELD
Sat Jan. 14
Sun 1/22 &1/29
Try-outs/Evaluations
Coach Clinic
8am-8pm
8am-8pm
Bradley South
Bradley South
PRACTICE: Begins Feb. 1 / GAMES: Begins Feb. 18
Shall have priority at:
DATES
ACTIVITY
TIME
FIELD
M-F Feb. 1 – June 30
Practices/Games
4pm – 9pm
M/W/*F Feb. 1 – June 30
Practices/Games
4pm – 9pm
Bradley 4, 5, South & *North
*opens 3/1/17
Bradley 2 & *3
Sat Feb. 18 – May 20
Practices/Games
All Star Practices
Games
4pm – 9pm
4pm – 9pm
7am – 8pm
Sun Feb. 18 – May 1
Select Program
7am – 8pm
Bradley 2,*3,*4,5 North / South
*Not avail. 4/1 SMYB Wood Bat
Bradley 2, 5, North, South
TIME
FIELD
8am – 9pm
Bradley 2,3,4,5 North / South
8am – 9pm
*Hollandia East/West SB
*No access to #3, 3/31
T/TH Feb. 1 – Feb. 28
T/TH May 1 – June 30
Bradley 2 & 3
POST SEASON: Shall have priority at:
DATES
ACTIVITY
Tournament
*Fri-Sun 5/19-21
Summertyme Tourney
Tournament
*if needed
February 1 – July 31
PRACTICE / GAMES:
Boy’s 1st grade – 8th Grade
Shall have practice priority at:
DATES
ACTIVITY
TIME
FIELD
T-TH 2/21,22,23,27,28
M-F Feb. 22 – June 18
M/F Feb. 22 – June 18
M/W Mar. 1 - May 21
Sat Mar. 4 – June 18
Sun Mar. 5 – June 18
Sat Mar. 4 – June 18
*Sat Mar. 4 – June 30
Try-outs/Evaluations
Practices
Practice
Practices
Games
Games
Games
Games
4pm-9pm
3:30pm - sunset
4:00pm-sunset
4pm – 8:30pm
8am – 3pm
11am – 4pm
12pm – 5pm
8am – 4pm
LAS POSAS STADIUM
SE Middle Football Field
SEMS Soccer Field
SE Hilltop Field
SE Middle Football Field
SE Middle Football Field
SE Middle Soccer Field
Connors Park
* Not available 3/11, 3/25, 6/3
February 1 – July 31
END OF FALL SEASON:
DATES
ACTIVITY
TIME
FIELD
Sat-Sun Jan. 7-8
All Star Tourney
8am-5pm
Walnut Grove
North/South
Walnut Grove
North/South
Sat-Sun Jan. 14-15
All Star Tourney
*Sat-Sun Jan. 21-22 rain contingency
8am-5pm
SPRING SELECT: PRACTICE/GAMES
DATES
ACTIVITY
Practice
T/TH Jan. 1 – July 31
Practice
*M/W/TH Jan. 1- July 31 Practice
M/W Mar. 1 – May 19
TIME
February 1 – July 31
FIELD
5pm – 9pm
5:30pm – 9pm
4pm – sunset
Las Posas Stadium & Upper
9am –3pm
*Walnut Grove North
*shared w/ NCCSL
SM Middle School MP
WG South
*Not avail. 6/5-8 SMYS evals
*Sun Mar. 19 – May 21
Games
*not available 3/25-26, 5/6-7
CAMPS/EVENTS:
DATES
ACTIVITY
TIME
FIELD
June 26 – June 30
July 24 – July *28
Hovenic Camp
AYSO Camp
8am – 4pm
8am – 4pm
Walnut Grove South
Walnut Grove South
*City family camp out set-up Friday
February 1 – July 31
Tryouts Dates January- March
DATES
2/6, 2/8, 2/20, 2/22
Older dates TBD
ACTIVITY
Try-outs
TIME
FIELD
5pm – 9pm
Palomar College
FIELD
PRACTICE: SMYS REVOLUTION
DAY
ACTIVITY
TIME
Mon/Wed Mar. 1- May 20
Practice
Practice
Practice
Practice
Practice
5pm-9pm
Bradley #1
5pm- 7pm
Connors Park
5pm-*7pm *till 9pm starting 5/2 Connors Park
7pm-9pm
Connors Park
4pm-sunset
WG South
Thur Feb. 1- Feb. 28
Tue Mar. 1- July 31
Mon Mar. 1- July 31
*T/FRI Jan 4-July 31
* 6/9 City Blues set-up, 6/23 Paws event set-up, 7/28 family campout
T/Th Mar. 1- May 20
Tu/Fri Mar. 1- May 17
M/W
Jan. 4 –July 31
Thur Jan. 4-July 31
Practice
Practice
Practice
Practice
4pm-9pm
4pm-9pm
6pm-9pm
5pm- 9pm
Las Posas Stadium & Upper
TIME
FIELD
Hollandia MP
SM Middle School
Palomar College
FALL EVALS / CAMP:
DAY
ACTIVITY
8am – 3pm
M-Fri June 26-June 30 Camp
Player Evals
4pm – sunset
M-TH June 5-8
*Sat 6/21-22, **7/29-30 Coach Clinic
8am – 3:30pm
*not available 7/15-16 rugby tournament, **use WG North-family campout @ South
Connors
Walnut Grove South
Walnut Grove South
**move to WG North
Tournament request
DATES
ACTIVITY
TIME
FIELD
None
February 1 – July 31
January-April Tryouts Dates
DATES
ACTIVITY
1/30, 2/1, 2/13, 2/15
Try-outs
*NO OLDERS TRYOUT DATES
TIME
FIELD
5pm – 9pm
Palomar College
PRACTICE / GAMES / CAMPS:
DATES
ACTIVITY
TIME
LOCATION
*Mon Jan. 4 –July 25
Mon Jan. 1 –Feb. 28
Wed Mar. 1- July 31
Thurs Mar. 1- May 20
Practice
Practice
Practice
Practice
5pm – 10pm
5pm – 9pm
5pm – 9pm
5pm – 9pm
Palomar College
Connors Park
Connors Park
SE Hilltop
SM UNITED INVITATIONAL
DATES
ACTIVITY
TIME
FIELD
June 2-4
Tournament
8am-sunset
WG North & South, Las
Posas Upper, Connors
SE AYSO 1505
February 1 – July 31
Tryouts Dates January- March
DAY
ACTIVITY
2/7, 2/9, 2/21, 2/23
Older dates TBD
Try-outs
DATE/TIME
FIELD
5pm – 9pm
Palomar College
CAMPS/CLINICS:
Shall have practice priority at:
DATES
ACTIVITY
TIME
FIELD
M-F January 9-13
Sat 4/8,15,22, 5/6,13
Matrix Team Camp
Coach Clinic
Matrix Team Camp
Summer Camp
Summer Camp
Summer Camp
Summer Camp
8:00am-12:00pm
8am-4pm
8:00am – 3:00pm
8:00am – 3:00pm
8:00am – 3:00pm
8:30am – 3:30pm
8:30am – 3:30pm
SE Upper SB
Palomar College
Connors
Connors
Connors
SE Upper SB
SE Upper SB
DATES
ACTIVITY
TIME
FIELD
Tu/F Mar. 1–May 19
*Sat Mar. 1- April 30
Practice
Practice
4pm-9pm
8am-11am
SE Hilltop Field
SE Hilltop Field
M-F June 26– June 30
M-F July 10 – 14
M-F July 17 – 21
M-Sa July 17 – 22
M-Fri July 24 – 28
SE AYSO MATRIX
*Not avail. 4/8 SE HOA, 3/11 avail. till 10am SE PTO
T/Th Jan. 16– June 23
Sat
Jan. 16– June 23
M/W/Th Mar. 1 – May 19
*M- Fri Jan. 1- July 31
Practice
Practice
Practice
Practice
*Not avail. 7/28 SE Movie night @ Lower
Wed Feb. 1- Feb 28
Practice
Mon Mar. 1 – July 31
Practice
Thurs Mar. 1- July 31
Practice
Tue / Wed Jan. 1 – July 31 Practice
4pm-sunset
SEMS Soccer Field
8am-12pm
SEMS Soccer Field
5pm – 9pm
Hollandia MP
4pm-6pm *till 8pm on Fri. SE Upper SB
& later if no adult softball
5pm–9pm
Connors Park
5pm – 7pm
Connors Park
5pm–*7pm *till 9pm starting 5/4 Connors Park
5pm – 9pm
Palomar College
SPRING SELECT: PRACTICE/GAMES
March 1 – May 21
DATES
ACTIVITY
TIME
FIELD
Sun Mar. 1 – May 21
Games (3 v 3)
9am – 4:30pm
DAY
ACTIVITY
DATE/TIME
FIELD
Sat. June 10,17, 24
Player Evals
8am – 4pm
SE Upper SB
SE Hilltop, Upper & Lower
Softball
FALL EVALS:
February 1 – July 31
NO REQUEST
*YSC ASSOCIATE MEMBER
February 1 – July 31
PRACTICE / GAMES:
Boy’s 6th grade – 12th Grade
Shall have practice priority at:
DATES
ACTIVITY
TIME
FIELD
T/TH Dec. 1 – April 27
Sat 1/7, 14, 21, 28, 2/4,
11, 3/11, 25
Practices
Games
7:00pm – 9:00pm
8am – 5pm
Connors Park
Connors Park
February 1 – July 31
PRACTICE / GAMES:
Shall have practice priority at:
DATES
ACTIVITY
TIME
FIELD
T/TH Feb. 27 – May 12
Fri Mar. 1- May 12
Practices
Games
4:00pm – 7:00pm
5pm – 9pm
Bradley MP #2
Connors & Bradley MP 1
ALL GROUPS UNDERSTAND
THAT THIS AGREEMENT IS
FOR THIS SPRING/SUMMER
2017 SEASON ONLY.
ANY FUTURE SPORT FIELD USE MUST BE
RE-NEGOTIATED BASED UPON
COMMUNITY AVAILABILITY OF FIELDS
WITH PRIORITY TO *RESIDENT YOUTH
GROUPS.
(*70% Resident rate approved by YSC &
Community Services Commission)
NOTE: ALL YOUTH PRACTICES MUST
END 15 MINUTES PRIOR TO THE START
OF THE FIRST ADULT SOFTBALL GAME.
CONTROL-LINK LIGHTING SYSTEM:
• Each YSC organization is responsible for scheduling practice and
game lights.
• Each YSC organization will be given 1 user code and password for
Musco Control-Link. Each member will be billed for lights used under
their user name and password. Use caution when supplying password
to volunteers or coaches.
BALLFIELD LIGHT FEES POLICY:
SM TRADITIONAL RESIDENT YOUTH SPORTS GROUPS:
• Starting January 1, 2014 Groups field light rate will remain at $21 per
hour.
FIELD PREP. / SET-UP:
• All groups are responsible for their own field set-up.
• For any work other than routine “FIELD PREP or SET-UP” please
contact Art Sotelo – Public Works Manager at (760) 752-7550 x 3224
(ex: dragging of infields with proper training and vehicle, lining fields,
raking, installation of base pegs, soccer goals, etc.)
• SM Pop Warner may use their own utility carts at Connors Park (adults
only).
• SM Pop Warner agrees to no driving or parking at upper Bradley fields.
CONCESSION STAND USE:
• Youth groups agree to keep city concession/storage buildings and
surrounding areas clean and uncluttered.
• Youth groups are responsible for maintenance/wear & tear on city
concession buildings both inside & outside.
TOURNAMENT FIELD USE POLICY:
All San Marcos Youth Resident non-profit sports groups hosting a
tournament that accepts non-resident teams will pay for use of the city
sports fields. The sports field fee will be based upon the City of San Marcos
Community Services Commission’s “Classification and Facility ChargesSports Fields” Updated and approved on December 21, 2011.
In addition:
A Public Works parks employee or an assigned contractual maintenance
person will be assigned to all major all-star or tournament events. They will
be responsible for all standard park support tasks and emergencies during
the course of the event. All groups must provide payment for these services
at the following rates:
Full-time supervisor or part-time employee: TBD by Public Works
Contractual maintenance person: $32.50 per hour.
AED’S:
The City requires training for the use of AED’s. AED units are located at
Bradley Upper & Lower Softball Fields, San Elijo Hilltop and Lower Fields,
Mission Park, Walnut Grove Park, Hollandia Park and Sunset Park. The city
will train all group coaches using fire department or city lifeguard personnel
free of charge.
CITY OF SAN MARCOS
SOCCER / FOOTBALL TURF MAINTENANCE PROGRAM
Please assist us in making your game fields safe!!
Inform your coaches of the following procedures:
• Replace all semi-permanent and permanent goals with portable ones and put in place
only on game days.
• Allow no practice in goal areas.
• Only practice cross-widths across game fields.
• If goals are not removable, paint “NO PRACTICE IN GOAL AREA” on crossbar.
• Move goals forward and back or side to side to help relieve wear in goal area every two
weeks.
• Move touch lines from inside to further outside to help prevent wear along the lines.
• “Dot” all field corners after shifting them to save time and not have to re-measure them.
• Adhere to all field closed signs put out by the Parks Department or City Park
Caretakers.
• Do not allow any games on fields that are wet to be played on.
• Allow and plan for the “Field Closed” periods for rest/renovation/recovery of turf.
• Shut down all unnecessary lights, which encourage “walk-on” night play.
• Completely remove all soccer goals & football goalposts during each off-season.
CITY / JOINT USE FIELD CLOSED POLICY
SPORTS FIELDS MAY BE CLOSED AT THE DISCRETION OF THE COMMUNITY
SERVICES PARKS DEPARTMENT OR THEIR DESIGNATED REPRESENTATIVES.
CLOSURES ARE KEPT TO A MINIMUM WHEN FIELDS REMAIN IN PLAYABLE
CONDITION. PRIORITY IS GIVEN TO MAINTENANCE NEEDS, REST AND
RENOVATION PERIODS, AND SUSTAINABILITY FOR ALL CITY OF SAN MARCOS
SHARED ATHLETIC FIELDS. THE CITY/JOINT USE MAY CLOSE FIELDS FOR ANY
OF THE FOLLOWING:
 WHEN THE CITY ENGAGES IN WORK INVOLVING ANY OF THE FIELDS.
 WHEN THE HEALTH AND SAFETY OF PARTICIPANTS ARE THREATENED
DUE TO IMPENDING CONDITIONS, INCLUDING BUT NOT LIMITED TO:
INCLEMENT WEATHER, OVER IRRIGATION, MUDDY OR WET CONDITIONS.
ETC.
 WHEN USE COULD CAUSE EXCESS DAMAGE TO FIELDS IF PLAYED ON.
ALL GROUPS AGREE TO POSTPONE ALL PRACTICE AND OR GAMES
WHEN “FIELD CLOSED” SIGNS ARE POSTED.
CRITERIA USED TO DETERMINE PLAYABILITY:
City staff will inspect all city athletic fields and determine the playability of those athletic
fields using the following criteria:
Baseball and Softball In-Fields:
 Staff will step onto the playing surface to determine moisture content. If his / her
foot sinks into the topsoil at least 1/2 “, the field will be deemed unplayable.
Multi-Purpose / Baseball & Softball Outfields-Turf:
 To determine the playability of turf areas such as soccer, football, and
baseball/softball outfield areas, city staff will walk the fields looking for saturated
or areas of pooling water. If found the field will be deemed unplayable.
CITY INCLEMENT WEATHER LINE
IN CASE OF INCLEMENT WEATHER / FIELD CONDITIONS:
TEAM MANAGERS/COACH’S SHALL CALL THE CITY OF SAN MARCOS
SPORTS INCLEMENT WEATHER LINE:
(760) 744-9494 x 2
AFTER 2:00pm MON. – FRI.
AFTER 7:00am WEEKENDS
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