CHAPTER 2
Word
More Skills 11 Record AutoCorrect Entries
䉴
AutoCorrect corrects common spelling errors as you type; for example, if you type teh,
Word will automatically correct it to the.
䉴
You can also use AutoCorrect to create shortcuts for commonly used phrases.
To complete this document, you will need the following file:
䊏 w02_Budget
You will save your documents as:
䊏 Lastname_Firstname_w02_Budget
䊏 Lastname_Firstname_w02_Budget_Snip
1.
Start Word. Locate and open the file w02_Budget. Save
the file in your Word Chapter 2
folder as Lastname_Firstname_w02_Budget and then add the file name to the footer.
2.
Click the File tab, and then click Options. In the left pane of the Word Options dialog box,
click Proofing, and then under AutoCorrect options, click the AutoCorrect Options button.
The existing AutoCorrect options display in a list near the bottom of the AutoCorrect
dialog box.
3.
In the AutoCorrect dialog box AutoCorrect tab, be sure the Replace text as you type check
box is selected. In the Replace box, type shoud and in the With box, type should Notice
that other misspellings of the word and variations of the word display in the list, as shown
in Figure 1.
Misspelled word
AutoCorrect
replacement
Add button
Figure 1
Format and Organize Text | Microsoft Word Chapter 2
From Skills for Success with Microsoft® Word 2010 Comprehensive
More Skills: SKILL 11 | Page 1 of 4
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.
4.
Near the bottom of the AutoCorrect dialog box, click the Add button, and then click OK.
If someone else has already added this correction, a Replace button will display in place of
the Add button. If you see the Replace button, click it instead. Click OK to close the Word
Options dialog box.
5.
In the paragraph that begins I just received, click to position the insertion point between
City Council and the period at the end of the paragraph.
6.
Type a comma, and then add a space. Type the following text exactly as written, and watch
your screen when you misspell shoud: and I thought you shoud see the plans for the
remainder of the year Notice that the misspelled word was corrected automatically as
shown in Figure 2.
AutoCorrect
used to correct
misspelled word
Figure 2
7.
Scroll down to the middle of the page. In the paragraph that begins In accordance with,
select the first occurrence of the text Aspen Falls Planning Department.
8.
Click the File tab, and then click Options. Click Proofing, and then under AutoCorrect
options, click the AutoCorrect Options button. Notice that the selected phrase displays in
the With box.
9.
Under Replace, type afpdx
When you create a shortcut for a phrase you type frequently, it is often a good idea to
use an acronym of the phrase, and then add another letter to create a word that will
never be typed so that you don’t accidentally use AutoCorrect when you don’t want to.
10.
Near the bottom of the AutoCorrect dialog box, click the Add button, and then click OK.
If someone else has already added this correction, click Replace instead. Click OK to close
the Word Options dialog box.
Format and Organize Text | Microsoft Word Chapter 2
From Skills for Success with Microsoft® Word 2010 Comprehensive
More Skills: SKILL 11 | Page 2 of 4
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.
11.
Press C + e to move to the end of the document. In the middle line of the last
paragraph in the document, select and delete the words our own. Type afpdx and then
press s. Notice that the shortcut expands to Aspen Falls Planning Department as soon
as you press s.
You can also activate AutoCorrect to expand a shortcut by typing any punctuation
mark or by pressing J.
12.
Open the AutoCorrect dialog box again. In the Replace box, type afpdx and notice that the
phrase is highlighted in the list, as shown in Figure 3.
AutoCorrect
entry to be
deleted
Delete button
Figure 3
13.
Display the Start menu , point to All Programs, click the Accessories folder, and then
click Snipping Tool. Click the New button arrow, and then click Full-screen Snip. In the
Snipping Tool mark-up window, click the Save Snip button . In the Save As dialog box,
navigate to your Word Chapter 2 folder. Be sure the Save as type box displays JPEG file.
Click in the File name box, and then using your own name, type Lastname_Firstname_
w02_Budget_Snip and press J. Close
the Snipping Tool mark-up window.
If you do not have the Snipping Tool, which is available in most versions of Windows 7
and Windows Vista, press p to store the screen capture in the Clipboard, and then
paste the screen into a Word document using the same file name.
14.
With the Aspen Falls Planning Department AutoCorrect still highlighted, in the
AutoCorrect dialog box, click Delete. In the Replace box, type shoud and click Delete.
Close the dialog boxes.
It is good practice to restore any permanent changes that you make on a lab computer
to the original settings.
Format and Organize Text | Microsoft Word Chapter 2
From Skills for Success with Microsoft® Word 2010 Comprehensive
More Skills: SKILL 11 | Page 3 of 4
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.
15.
Save
the document, and then compare your document with Figure 4. Exit Word.
Submit the Word and Snip files as directed.
Figure 4
䊏
You have completed More Skills 11
Format and Organize Text | Microsoft Word Chapter 2
From Skills for Success with Microsoft® Word 2010 Comprehensive
More Skills: SKILL 11 | Page 4 of 4
Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.