ASI
COMPUTER
SYSTEMS
Dear Valued Potential Customer:
I feel it is important to take a few minutes to thank you for requesting this information on our proven ProfitMaker
software. We appreciate the opportunity to help successful companies like yours research your software options.
I am confident that your company will be impressed with the many specific features and benefits that our solution
can offer. We pride ourselves on the fact that for nearly 2000 companies our software has helped make their
operation more efficient, provided them with essential management and profitability information, and in almost all
cases helped them increase sales.
If you would like additional information or have any questions, you can reach us at:
5250 Nordic Dr.
Cedar Falls, IA 50613
Tel - 800-544-1274
Fax - 319-266-7693
[email protected]
www.asicomp.com
Thanks again for your interest in our ASI Computer Systems’ proven solution and a special thanks for requesting
this information, a step that we hope leads to your company joining our large, valued family of system customers.
Sincerely,
Mike Place
National Sales Manager
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 1
2 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Table of Contents
ProfitMaker Systems Detail
Customer Master .......................................................................... 6
Accounts Receivable ................................................................... 12
Vendor Master ............................................................................ 16
Accounts Payable ........................................................................ 20
Rebate Tracking .......................................................................... 24
Order Entry .................................................................................. 26
Invoicing / Billing ........................................................................ 30
Commission ................................................................................ 34
Salesperson Performance ........................................................... 38
Item Master ................................................................................. 40
Inventory ..................................................................................... 44
General Ledger ........................................................................... 48
Customer Quotations ................................................................. 54
Order History .............................................................................. 58
Mailing Labels & Letter Writing .................................................. 64
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ProfitMaker Systems Detail - 3
ProfitMaker - Main Menu
From the main menu, you
have access to all of the
main modules listed on
the left. The lower right
portion is the “Hot Key/
Shortcut” functions that
you set up according to
your preferences.
No matter what area of the
system you are working
in, you have the ability to
come back to this screen,
or access the shortcuts
option automatically.
4 - ProfitMaker Systems Detail
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ProfitMaker Systems Detail - 5
Customer Master
The customer master file is the key to the entire system. It contains all the customer information to which you
need quick access. Because the system is integrated, information entered in the customer master will update all
other affected modules in the system.
Features
Customer look-up is available in all
programs where a customer number
is required. Enter up to 30 characters of the name, and a selection of
customers is displayed for quick
reference. Look-up is also available
by zip code or order entry contact.
Last order date is automatically
updated by the system. You can
generate a letter to any client who
has not purchased for a designated
period of time.
Automatically updates high credit
if new high is established.
Tax codes are permitted for state,
city or county.
Stores average payment record for
quick reference.
Indicates if a client should be
charged a finance charge on delinquent invoices.
Displays name, two-line address,
city, state and 10-character zip code
field.
Provides on-line access to number
of sales, amount of sales, cost and
gross profit percentages for month,
year-to-date and previous year.
Allows customer ship-to codes to
be established for those customers
whose orders are shipped to an
alternate address.
Stores phone and fax numbers for
quick reference.
On-line access to accounts
receivable balance.
Allows a credit limit to be established during order entry. Orders
exceeding the limit can be flagged.
Displays the salesperson(s)
assigned to the account, with
optional override during order entry or
billing.
Displays unshipped orders in
dollars.
Source codes allow you to track
how new customers were obtained.
Master account field helps track
corporate accounts with branch
offices and provides combined sales
reporting
Displays date of first order on the
screen. May send letters to new
customers.
6 - ProfitMaker Systems Detail
Displays billing terms for this
client. May set up your own.
Customer types can be assigned
to each master to allow grouping of
all customers in a similar industry for
reporting and mailing purposes.
EDI information may be set up for
a customer.
Permits multiple salespeople (4)
per account and order.
Multiple contact people within the
customer record can be stored.
E-mail capabilities directly from
the system.
Makersysdetail.p65 - 05/05/03
Customer Master
The Customer Master
contains all pertinent
information relating to your
clients and their order and
payment activity with you.
You have full control over
your database (i.e. you may
Add, Edit, or Delete
records).
You may keep an unlimited
number of contacts stored
for an individual client.
With their individual phone,
fax, e-mail, and web site
information, you can be
sure you will have all of
their personal contact
information at your
fingertips!
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 7
Customer Master
ProfitMaker is a “Real Time”
program allowing for
automatic updating of fields
and files as you do work in
the system. The fields on
this screen are updated to
provide up-to-the-minute
access to customer activity
information.
This screen shows the sales
activity for this client. These
fields are updated
automatically as you do
business. You can see at a
glance the type of activity
they have provided you. You
may also search, sort and
report on any of the data in
these screens.
8 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Customer Master
You can store an unlimited
number of “Ship-To”
locations within the
customer record. This helps
greatly with companies that
have multiple locations or
divisions.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 9
Customer Master
Reports & Letters
Sales Report By Customer
Date: 12/31/YY
Cust
No
Name
10100
10200
35800
15900
Jim Coleman Cadillac
Covenant Medical Center
Sheraton Hotels
Arthur Andersen & Co.
No. Of
Sales
Grand Totals
This Mth
Sales
No Of
Sales
This Yr
Sales
No Of
Sales
Last Yr
Sales
Last Order
Date
3
5
2
1
11734.43
2987.36
1447.93
4350.00
9
18
21
6
44043.93
18787.46
22271.04
19163.22
15
10
17
4
25173.78
54291.73
17632.87
11834.48
11
26519.72
54
104265.65
46
98932.86
A/R
Balance
12/27/YY
10/27/YY
12/30/YY
12/08/YY
Open
Orders
8611.95
0.00
1381.85
817.04
8465.16
0.00
5663.00
1483.00
10810.84
15611.16
• Cost & GP%'s may be printed
• Report available by:
Customer, Customer type, Salesperson
July 24, 19YY
Mark Thorne
Dubuque Greyhound Racing
P.O. Box 18003
Dubuque, IA 50342-1819
Dear Mr. Thorne:
Thank you for your recent order!
I would like to personally welcome you as a new client of our
company.We pride ourselves not only in helping you find
creative and fun ways to promote yourself, but also in
offering excellent services and follow up. Please don’t
hesitate to call us with any questions or comments about
your current order or future projects.
Thanks for giving us what we hope will be the first of many
more opportunities to work with you.
Sincerely,
Sales By Customer Type - Lists
the percentage of sales volume by
type of customer. Provides a
marketing tool to identify and target
other customers in the same
industry to who you can offer similar
items.
Sales Volume Comparison Compares sales volume by customer this year to last year. Can
be used to follow up with customers and either thank them for the
increase this year or determine the
reason for their decrease.
First Order Date Letter - Can be
used to send a letter to new
customers thanking them for their
business.
10 - ProfitMaker Systems Detail
Sales Volume by Salesperson Generates a report showing each
salesperson’s customers and their
sales volume this year and last year.
Sales Volume by Customer Lists all customers in order of sales
volume for the year, from most sales
to least sales.
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ProfitMaker Systems Detail - 11
Accounts Receivable
ProfitMaker’s Accounts Receivable module is designed exclusively for the promotional products distributor and is
integrated with order entry, invoicing, and general ledger modules. It contains on-line entry, posting of invoices, and
credit memos and cash receipts. All transactions related to the open invoice remain on file until that item has been
cleared. A monthly history of all payments, credits and invoices is run at the end of each month.
Features
Provides on-line inquiry and
screen display of customer open
invoice detail.
Stores on-line notes for any open
invoice.
When scrolling through open
invoices, the item description and
customer’s purchase order number
can be seen.
On-line accounts receivable
history displays all activity to the
account.
History may be printed and
deleted or retained on-line for several
months.
12 - ProfitMaker Systems Detail
Automatically posts transactions
to the general ledger.
Allows credit memos to be applied
to individual invoices.
Produces aging reports on demand.
On-line cash receipts offers
complete flexibility in handling
payments. Over-or-under-payments
may be written off immediately
without exiting and re-entering
programs. Payments may be
applied to an invoice, on account, to
multiple accounts, or to a nonaccounts receivable account (such
as adjustments/credits).
The system allows for automatic
interest charges, unless the customer master indicates an exempt
status.
Constant screen display of open
invoices for comparison of the
general ledger ensures an “inbalance” status
Makersysdetail.p65 - 05/05/03
Accounts Receivable
Another shortcut option is to
view customer open
invoices. If you have any
notes associated with one of
these invoices, you would
be able to view this as well.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 13
Accounts Receivable
Reports
Cust # 10200
Covenent Medical Center
Reference
Invoice #
1551
Posting
Date
IN
CR
OD
CR
CA
CA
FC
IN
1551
1441
1435
0
1495
Reference
Amount
Posting
Amount
11/10/YY
11/10/YY
Unpaid
Balance
567.83
-150.00
5322.17
5322.17
4754.34
-300.94
4904.34
12.17
892.50
5205.28
5193.11
4300.61
150.00
11/10/YY
221.32
79.62
11/03/YY
10/31/YY
Customer Open Invoices Report
Date : 10/31/YY
Cust #
15900
Name
Inv #
Arthur Andersen & Co.
500457
NOTE: These freight charges in dispute.
500521
500531
500532
500645
500646
500650
500652
500653
Cust totals:
11111
A/R History Statement
SRC
Code
Order #
Ending Balance
500438
Check # 4456333
0
Check # 445623-AS3
500316
500309
-1103
500427
Beginning Balance
Type 23
Inv Date
Inv Amt
Payment
Cr Or Adj
05/24/YY
100.00
75.75
0.00
24.25
07/24/YY
07/29/YY
07/29/YY
08/14/YY
08/14/YY
08/14/YY
08/14/YY
08/14/YY
908.25
687.40
804.46
254.53
1575.00
1749.64
43.47
430.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
908.25
687.40
804.46
254.53
1575.00
1749.64
43.47
430.00
6477.00
12/21/YY
08/13/YY
08/13/YY
11139.13
-514.08
6825.00
10502.10
0.00
0.00
16.90
0.00
0.00
620.13
-514.08
6825.00
17450.05
Bank Of America
500295
500589
500590
Cust totals:
Tax
Code
100
101
102
103
104
Balance
A/R Sales Tax Summary Report
Monthly
Name
Tax rate
California State
California Exempt
Out of state
Orange County
Los Angeles County
Grand totals
6.0000
0.0000
0.0000
1.0000
1.5000
———— Totals ———
Sales
Frt/ins
5440.90
1350.00
15512.00
1600.00
0.00
23902.90
40.00
150.00
300.00
43.25
0.00
533.25
——— Taxable ———
Sales
Frt/ins
5440.90
0.00
0.00
1600.00
0.00
7040.90
40.00
0.00
0.00
0.00
0.00
40.00
Sales
0.00
1350.00
15512.00
0.00
0.00
16862.00
—— Non-taxable ——
Frt/ins Tax amt
0.00
150.00
300.00
43.25
0.00
493.25
104.65
0.00
0.00
16.00
0.00
120.65
G/L #
228
0
0
230
230
• Quarterly Report is also available
14 - ProfitMaker Systems Detail
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Accounts Receivable
A/R Detail Aging Report
10102
Dubuque Greyhound Racing
Dubuque, IA
Contact: Betty Nickelson
Invoice
Date
12/06/YY
11/03/YY
09/26/YY
11/30/YY
12/01/YY
12/17/YY
Totals
0
-1103
500106
500191
500200
500284
Customer
Phone:319-342-9850
Fax:319-342-9426
Order
TC Order # Cust PO# Deposits
9
1937 1246-S
-100.00
10
0
1142
2 1095-J
8776
11
1241
1040
11 1467-R
1053
2 1522-J
1408
75.43
-100.00
YTD Sales: 27355.32
Acct Open:04/22/82
Current
1-30
Overdue
Sl #: 15
Credit Limit: 55000.00
31-60
Overdue
61-90
Overdue
YTD Avg Pay :
LYR Avg Pay :
Over 90
Overdue
100.00
38.13
845.34
754.23
654.19
1083.54
1083.54
1408.42
883.47
0.00
0.00
Cash/Adj
Applied
CR
0.00
0.00
0.00
0.00
0.00
100.00
35
42
Age/
Balance
31
99
62
63
29
3275.43
• Customer notes, invoice notes and item description are optional.
• Summary report available
Daily Invoicing Journal.
Monthly Billed Sales Report, sorted
by client, salesperson or invoice
number.
Cash Receipts Journal.
Customer Statements - all or
selected, may be faxed through the
system
Regular statements or statement
mailer.
Detailed or summary aging
reports.
Customer history reports.
Daily transaction listing showing all
activity affecting the General Ledger.
Daily Deposit Printout.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 15
Vendor Master
The vendor master file stores information pertinent to your suppliers. Payroll information for your salaried
employees and salespeople is a part of the vendor master. Because the ProfitMaker system is real-time, new
information entered in one part of the system will automatically update other affected modules within other
parts of the system.
Features
Vendor look-up is available in all
programs where a vendor number is
required. Enter up to 30 characters of
the name and a selection of vendors
will display.
to each vendor, allowing different
types of vendors to be grouped for
reporting and mailing purposes.
Stores name, two-line address, city,
state, country, and 10-character zip
code.
Exclusive interface to ESP.
Stores telephone and fax numbers
for quick reference. Fax number may
be used to fax orders to vendor.
You can input your account number
with the vendor and have it print on
checks and orders to this vendor.
Multiple contact people within the
vendor record can be stored.
Can indicate if master is to be used
for payroll or 1099. A security code is
available for payroll master.
1099 information can be stored and
1099’s printed at year end.
Provides ability to place a vendor’s
account on hold, preventing payment
of invoices. Individual invoices may
be placed on hold.
Vendor type code may be assigned
16 - ProfitMaker Systems Detail
Vendor note pad available.
Each vendor’s payment terms may
be noted for reference and revised as
needed during vouching.
Establishes vendor ship-from codes
for those vendors whose orders are
shipped from an alternate address.
Allows input of vendor “pay-toaddress” if checks are mailed to a
different address such as a bank or
factory.
EDI information may be set up for a
vendor.
You can reference the number of
catalogs you receive from a vendor
and whether you are billed for them.
Stores rebate information pertaining
to the vendor.
On-line access to accounts payable
balance.
Updates the last date you recorded
activity for this vendor during vouching.
Provides on-line access to number
of purchases and dollar values of
purchases from a particular vendor for
the current month, year and previous
year.
Can indicate the general ledger
account number(s) used when posting
invoices from a particular vendor.
Displays general ledger account
numbers during vouching and allows
revision as necessary.
Makersysdetail.p65 - 05/05/03
Vendor Master
The vendor record holds the
information for each of your
vendors (ASI Suppliers and
Non-ASI Suppliers). If you
subscribe to ASI Services, we
will load as many ASI listed
suppliers as you would like
(we will also load up to 200
of your non-ASI Suppliers).
ASI Suppliers data will
include ASI number, rebate
and terms information.
On the “Misc Tab”, you can
keep specific information
about this vendor. You can
store your account number
with them, and you can
“Type” your vendors. Your
Vendor’s terms information
is also stored here.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 17
Vendor Master
These Rebate Activity Fields
automatically update as you
do business with this
vendor. The ProfitMaker
system tracks your rebate
activity for you. If you are
not doing so now, you
could be missing out on
some rebate dollars. This is
a great way for the system
to make money for you!
18 - ProfitMaker Systems Detail
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Accounts Receivable
Reports
Purchases Comparison Report
Vendor #
Name
YTD
LYR
YTD Amt
LYR Amt
33790
45180
80330
88390
Awardcraft Corp.
Cincinnati Adv.
Radio Cap Co.
Souvenir Corp.
45
23
18
29
34
19
12
13
35698.46
23904.53
40798.25
20672.02
19865.24
20256.48
22256.74
15958.24
Totals
115
78
121073.26
78336.70
Purchases by vendor type Indicates percentage of purchases
volume generated by vendor type.
Mailing letters and labels for
vendors.
% OF INCREASE
OR DECREASE (-)
44.36
15.27
44.45
22.81
35.30
Comparative purchases - percentage of increase over previous
year.
Performance reports.
Vendor listing.
Booth listing by aisle for the PPA
show, including purchase history.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 19
Accounts Payable
This interactive accounts payable system is designed to handle all normal payable functions. The accounts payable
module also serves as a cash management tool, ensuring all available discounts are taken. This module offers the
ability to analyze cash requirements for future periods.
Features
Allows on-line inquiry to vendor
open payables. Provides ability to
either take or ignore discounts.
Stores terms and automatically
displays discount available if due date
is within terms.
Offers ability to generate cash
requirements for future time periods.
Handles manually written payable
checks.
Sets up automatic entries for
recurring expenses.
Retains open items for prepayment
to vendor.
Allows full or partial payment on an
invoice.
Tracks total purchases from vendor.
Interfaces with general ledger system.
Creates accounts payable record in
Allows payment to be made by
invoice, vendor or due date.
20 - ProfitMaker Systems Detail
history file.
On-line accounts payable history
shows all activity on each vendor.
Stores vouched costs of an order for
comparison with order cost.
Lists all vouching and adjustments
for your accountant’s review.
Makersysdetail.p65 - 05/05/03
Accounts Payable
You have the option of
looking up your Open
Vendor information. You can
answer any of your vendors
questions regarding Open
Payables when they call.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 21
Accounts Payable
Reports
Date : 11/10/YY
Time : 11:43
My Specialties Company
Cash Requirements Report - All Invoices
Inv Ages Based On 11/10/YY - Calculated on Disc Date
Page : 1
Oper : BP
Vend #
Name
Invoice No
St
Inv date
Dis date
Due date T C
Age
Inv amt
Paid/adj
Amt due
Discount
Net due
20000
Art Unlimited 25836
98123
ADV34534
C1238
1
1
2
2
11/14/YY
10/25/YY
10/25/YY
11/09/YY
11/24/YY
11/04/YY
/
/
11/19/YY
12/14/YY
11/24/YY
/
/
12/09/YY
14
-6
CR
9
1200.00
3649.03
0.00
505.50
0.00
0.00
350.00
0.00
1200.00
3649.03
-350.00
505.50
12.00
36.49
0.00
5.06
1188.00
3612.54
-350.00
500.44
5354.53
350.00
5004.53
53.55
4950.98
1
1
11
1
Vendor totals
88390
Advances
On hold
Overdue
0-7
Current
8-14
Current
15-22
Current
-350.00
505.50
3649.03
0.00
1200.00
0.00
Souvenir Inc.
*Vend notes: <<<ESP>>> Special pricing through December.
(optional)
81264
1
10/25/YY
11/04/YY
11/24/YY
81293
1
11/01/YY
11/11/YY
12/01/YY
2
2
-6
1
Vendor totals
0.00
22-28
Current
Over 28
Current
0.00
0.00
4243.00
1494.80
0.00
0.00
4243.00
1494.80
84.16
29.30
4158.84
1465.50
5737.80
0.00
5737.80
113.46
5624.34
Advances
On hold
Overdue
0-7
Current
8-14
Current
15-21
Current
22-28
Current
Over 28
Current
0.00
0.00
4243.00
1494.80
0.00
0.00
0.00
0.00
Report Totals
Overdue total ...............................2694.80
0-7 days current total ....................1994.80
8-14 days current total .................. 1200.00
15-21 days current total ................ ..... 0.00
22-28 days current total ................ ..... 0.00
Over 28 days current total ............ ...... 0.00
Total invoices on hold ................... 505.50
Total due w/o advances .......... 11092.33
Open advances ........................... -350.00
Balance due ............................... 10742.33
Less discounts available ............. 167.01
Less invoices on hold . ............. -505.50
Net payables ............................. 10069.82
Cash Requirements Report
Mailing letters or labels by vendor.
Invoices due weekly, by future pay
periods or past due agings.
Purchases comparison - by vendor
total or individual purchase.
Listing of vendors.
Check writing Journal.
Check writing Summary.
22 - ProfitMaker Systems Detail
Monthly Payment Report.
Order Costing Report to ensure all
pertinent costs are applied to an order.
Makersysdetail.p65 - 05/05/03
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ProfitMaker Systems Detail - 23
Rebate Tracking
You could be losing money every day by not taking advantage of vendor rebates. Unfortunately, this lack of participation
is occurring even when vendor rebate requirements have been satisfied. ProfitMaker helps you track and manage vendor
rebate information. ProfitMaker’s rebate program is designed to provide on-line, up-to-date rebate figures. The program
lists the vendor rebate policy, the minimum requirement, rebatable merchandise purchased, samples purchased and
potential rebate earned and quickly calculates any additional purchases necessary.
Features
Rebate information is automatically
updated during the vouching procedure.
On-line rebate policy includes
minimum and percentage of rebate.
Lists rebatable merchandise purchases and any balance for rebate.
Exclusive periodic updates of all
active vendors with a rebate.
Displays sample purchase date and
dollar amount purchased.
Includes cut-off date and settlement
date.
Allows you to indicate if the rebate
is automatically paid by the vendor or
if it must be requested.
Indicates previous rebate amount
and whether or not the vendor paid it.
ASI Computers provides the exclusive service of periodically updating
the Suppliers you utilize.
24 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Rebate Tracking
Reports
YTD Rebate Information
Vend #
Name
Settle
Date
45180
Cincinnati Adv.
80330
Sample
Ord
Date
CO
Dt
Miminum
Rebate
Rebatable
Mdse
01/31/00 09/30/00
12
500.00
Radio Cap Co.
01/31/00 03/31/00
12
79300
Precisioncraft
04/30/00 01/31/00
88390
Souvenir, Inc.
01/31/00 10/31/00
TOTALS
Balance
For Reb
DATE: 01/31/YY
% Reb
Rebate
Samples
Rebate
A/R
Prev.
Rebate
Reb.
Pd.
17985.24
3.00
861.39
R
390.10
N
2500.00
19682.17
5.00
952.39
R
731.42
Y
2
5000.00
20167.91
5.00
1 038.54
A
842.61
Y
12
2000.00
1568.12
3.00
106.82
A
84.52
Y
431.88
2531.26
• This report available by:
Vendor, Settlement Date, Cut Off Date
Rebate Report includes purchases,
date due, amount purchased and
amount needed to meet minimum
requirements. The report may be
printed by vendor umber, vendor
name, settlement date or cut off
date.
Makersysdetail.p65 - 05/02/03
Follow-up tracking indicates type
of refund or credit offered by each
vendor.
ProfitMaker Systems Detail - 25
Order Entry
The order entry module is completely interactive with all other modules in the system. As the purchase order is created
for the vendor, the salesperson, customer, order history, and inventory records are all updated in one or more areas.
Features
printed for each order.
An additional label for mailing
orders to the vendors may be printed.
Allows automatic credit checking.
Order may be marked and held as
“incomplete” if credit limit has been
exceeded or order information is
incomplete.
For repetitive items, you can set up
an item master for fast order entry.
This item master is automatically
updated with sales information.
Creates the commission record and
stores on-line for reference.
Provides on-line access to order
information in quantity and dollars for
management comparison of previous
activity.
Automatically assigns and records
job numbers.
Creates purchase order at same
time order is entered.
When there are multiple vendors on
an order, the system prints an order
for each vendor and a combined
customer acknowledgement.
26 - ProfitMaker Systems Detail
Retains all information relative to
the order in order history.
Any pertinent information from the
previous order may be automatically
pulled into the next reorder.
Each line of the order may be
marked with a product code to track
sales by type of item. Sales and costs
are updated and stored on-line with
month-to-date, year-to-date and lastyear figures. You can also generate a
report indicating profitability by type
of item.
The industry price code or actual
cost may be entered on each line of
the order.
Makes open order reports available
by selective options
Allows customer quotation to be
displayed and converted to an order
while in order entry.
Allows input of unlimited item
description.
Routing may be set up to track
orders.
Includes eight lines of 57 characters
each for imprint instructions in order
entry. Multiple lines of factory
instructions are also available. Templates may be set up for commonly
used imprint and factory instructions.
Order notepad is available.
Special factory instructions are
blocked out on customer’s
acknowledgement copy.
Can include costs attributed to the
order that must be charged against
the salesperson’s commission without
having them appear on the customer’s
or salesperson’s copy.
Allows multiple order labels to be
Faxing of Purchase Order and/or
acknowledgment
Source codes available to track how
the order was obtained.
Prints orders on order form or plain
paper.
Allows open orders to be retrieved
and modified.
Makersysdetail.p65 - 05/05/03
Order Entry
Create an order from a
quote, repeat an order
from history or start a new
order from scratch. The
fields on this screen
default from the Customer
Master file. An order
number is automatically
assigned. You can modify
the majority of these
fields. A Unit # field is
available if you have
multiple divisions or “units”
of your business you would
like to track activity on. A
Source Field is available to
track the “source” of the
order. This is a userdefinable field that allows
you to track where you get
your business from and
profitability.
This is the line-item
screen of Order Entry. You
can have different Vendors
assigned to each line item
on an order. When the
system sees multiple
vendors on an order, it
prints individual purchase
orders for each vendor
while tracking the order
under one job number.
ProfitMaker keeps track of
the individual vendor
information for you helping you with your
order costing process. You
may also have multiple
salespeople assigned to an
order - splitting gross profit
and/or commissions.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 27
Order Entry
Reports
Open Order Report by Vendor
Req Ship Date: 02/20/YY
A/C
Ord #
Cust Name
Vendor Job#
ShpDate
Vendor: A & Z Leather Products
62510
62510
62510
31605
1062
1062
1062
1039
Tiller & M
Tiller & M
Tiller & M
In Hand
Qty
Item#
02/12/00* 2/28/00
02/12/00* 2/28/00
02/12/00* 2/12/00
500
700
1250
260
404
HS
02/10/00*
3000
390
Descr
UnitCost
Ext Cost
0.63
0.17
I0.02
315.00
127.50
25.00
0.19
570.00
Ph: 212-584-7060
34219
34219
34219
First Bank
Portfolio
Cases - Busi
Hotstamp
Covers
Vendor Total
Vendor: Cincinnati Adv
10102
10102
1061
1061
1037.50
Ph: 203-278-9800
Dubuque Gr
Dubuque Gr
AC332
AC332
02/20/00 02/20/00
02/20/00 02/20/00
600 L-702
300 L-1054
Baseball C
Sun Visor
1.85
1.18
1110.00
354.10
• Open Order Report can be customized by field level
Vendor Total
1464.00
Monthly Booked Orders Report
Cust # Name
10102
62510
31605
10102
10200
Dubuque Greyhound Racing
Tiller & Metz Insurance
First Bank of Rochester
Dubuque Greyhound Racing
Covenant Medical Center
Order #
Ord Date
Un
ST
Order Amt
Order Cost
GP Amt
GP%
Sl#
Comm
Affected
Mth/Yr
1061
1062+
1063
1064
1065
01/09/YY
01/02/YY
01/17/YY
01/30/YY
01/31/YY
0
0
1
0
1
IB
O
PO
PO
CM
2491.50
705.00
785.00
1280.00
-67.90
1535.03
415.75
485.27
799.75
-41.95
956.47
289.25
300.53
480.25
-25.95
38
41
38
38
39
15
18
12
15
18
420.80
130.17
135.24
216.11
-11.68
12/YY
2770.80
2491.50
-67.90
5194.50
705.00
0.00
0.00
1700.77
1535.03
-46.95
3188.85
415.75
1070.03
956.47
-25.95
2000.55
289.25
39
38
39
39
41
Booked Order Totals
Bill Only Totals
Credit Memo Totals
Grand Total
Customer Incomplete Ord Totals
Deleted Order Totals
Back Order Totals
481.51
130.17
-11.68
600.00
130.17
Order Journal
Cust#
10100
10102
10103
Ord#
336
337
338
Ord Date
1/27/YY
1/27/YY
1/27/YY
Name
Witham Chevrolet
Perpetual Savings & Loan
Smith Advertising
• Run daily for owner and copy for your binder.
Un
0
0
0
P.O. # Order amt
8405869 1635.00
77554
2860.00
8903
2385.00
Disc
0.00
0.00
0.00
Net A/R
1635.00
2860.00
2385.00
Est Cost
817.50
1575.50
1192.50
GP%
50
45
50
6880.00
0.00
6880.00
3585.50
48
SL#
5
7
8
Comm
408.75
572.00
596.25
1577.00
A. Did all orders print?
B. Does gross profit look correct?
C. Does commission look correct?
28 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Order Entry
Booked Order Comparison Report
No. of orders
19ZZ 19YY 19XX
————— 19ZZ —————
Sales
Cost
GP%
————— 19YY —————
Sales
Cost
GP%
———— 19XX ————
Sales
Cost
GP%
Jan
Feb
Mar
Qtr tot
102
74
123
299
85
92
105
282
89
83
101
273
81524.18
56251.27
108114.29
245889.74
49235.22
38258.22
75235.11
162728.55
40
32
30
34
63985.27
72105.47
81364.19
217454.93
40002.35
45335.88
56225.45
141563.68
37
37
31
35
60298.47
64015.59
82605.41
206919.47
41352.44
45352.55
52335.25
139040.24
31
29
37
33
Apr
May
Jun
Qtr tot
115
93
84
292
101
76
107
284
96
70
100
266
93725.33
60757.19
89259.67
243742.19
52354.22
35625.58
53226.54
141206.34
44
41
40
42
85024.06
71025.77
70971.31
227021.14
50226.58
48225.49
44685.99
143138.06
41
32
37
37
78315.72
69060.27
61858.51
209234.50
44364.55
41245.88
43254.58
128865.01
43
40
30
38
Jul
Aug
Sep
Qtr tot
161
125
91
377
134
91
82
307
117
83
78
278
100968.73
69105.22
78375.34
248449.29
64225.39
45225.22
45233.11
154683.72
36
35
42
38
101406.09
64124.97
65884.27
231415.33
75069.55
39589.77
42115.49
156774.81
26
38
36
32
93487.16
55060.07
66900.84
215448.07
54356.55
36589.55
42546.88
133492.98
42
34
36
38
Oct
Nov
Dec
Qtr tot
77
138
112
327
99
124
82
305
81
108
71
260
63857.17
111377.49
88605.72
263840.38
41225.64
75658.79
51235.44
168119.87
35
32
42
36
67554.33
114109.82
59521.73
241185.88
44598.75
78532.44
35448.44
158579.63
34
31
40
34
65714.38
101604.52
57825.99
225144.89
41985.88
70569.88
32597.89
145153.65
36
31
44
36
Year tot
1295
1178 1077
1001921.60
626738.48
37
917077.28
600056.18
35
856746.93
546551.88
36
• Billed info also prints
• Compares incoming orders and dollars for three years
• Cost and GP% optinal
Source Code Summary Report
Code
Description
AD
MLG
SLS
TEL
YLW
Advertising
Mailing
Slspn contact
Telemktg
Yellow Pages
Makersysdetail.p65 - 05/02/03
—— Month-To-Date ——
Sales
Cost
GP%
135.75
0.00
5121.23
1969.80
115.25
88.24
0.00
3277.59
1004.60
72.05
35
0
36
49
37
—— Year-To-Date ——
Sales
Cost
GP%
754.75
3184.52
37539.30
1545.80
115.25
498.13
1942.56
25370.37
788.36
72.05
34
39
32
49
37
—— Last Year ———
Sales
Cost GP%
435.75
4793.52
144702.06
4969.80
0.00
317.88
2909.71
99503.94
2517.00
0.00
27
39
31
49
0
ProfitMaker Systems Detail - 29
Invoicing / Billing
Invoicing with ProfitMaker is easy and fast. Here’s how it works: (1) When the vendor invoice is received, the open
order copy is matched to the vendor invoice. (2) The operator calls up the open order onto the screen and adds any
charges not shown on the purchase order (if authorized). (3) Operator adds the shipping charges and notes the date
shipped and quantity shipped (if different than qty ordered). (4) The order is invoiced.
Features
The vendor invoice can be set up
and the order prepared for billing all
in one step.
Over or underruns are easily
recorded and prompt commission to
be adjusted, if applicable.
Invoice note paid is available.
Salesperson’s record indicates a
reduction in open orders.
Reduces on-hand quantities in
inventory masters during the billing
operation.
Costs which are not billed to the
customer but affect the gross profit
and commission may be added to
the invoice.
Updates the history record for this
order to include the invoice number
and date.
Customer master instantly reflects
the client’s new balance.
Creates an accounts receivable
record for history file.
Salesperson’s commission record
reflects commission earned if the
salesperson is paid on the invoiced
order. If the salesperson is paid on
paid orders, the entry is made but
payment to the salesperson is held
until the client pays the invoice.
Automatically updates the sales
tax codes for each client during
invoicing.
30 - ProfitMaker Systems Detail
Stores vendor job number for later
reference.
May set up codes for invoice
instruction messages.
Allows invoices to be faxed to
customers.
Generates a back order, if desired.
Makersysdetail.p65 - 05/05/03
Invoicing / Billing
Reports
Invoice Journal
Date: 02/01YY
A/C
10100
12002
14233
Invoice
3101
3102
3103
10117 3104
10128 3105
10330 3106
Inv Date
2/01/YY
2/01/YY
2/01/YY
2/01/YY
2/01/YY
2/01/YY
Name
Witham Chevrolet
Perpetual Savings & Loan
Smith Advertising
Deposit
John Deere Comt. Works
Farmer’s Co-op
Johnson’s Premium Sales
Sales
182.25
674.40
427.96
100.00
0 208.00
0 172.19
0 7917.13
GL/SH
20.00
18.89
0.00
Total
Cost
125.39
352.20
236.98
GP
%
38
49
45
21.34
19.67
0.00
126.35
100.10
4344.37
9581.93
79.90
5285.39
U
0
0
0
Other
Amt
13.33
0.00
11.50
Total
A/R
225.58
693.29
439.46
SI
5
7
6
Comm
45.56
131.88
96.75
Ord
No
326
328
327
45
48
45
20.30 249.64
0.00 191.86
395.85 8312.98
9
7
5
21.15
34.43
1784.13
319
321
320
45
440.98 10112.81
2113.90
General Ledger Totals Posted For This Run
G/L #
300
310
228
229
Name
Gross Sales
Freight Billed
Sales Tax Payable
Sales Tax Payable
400
135
Cost of Sales-Drop Shipmt
Drop Ship Merchandise
116
Accounts Receivable
Grand Totals =>
Debit Amt
Credit Amt
-9581.93
-79.90
-418.48
-22.50
5285.39
-5285.39
10112.81
15309.93
15309.93
Invoice Journal - Tax Codes Summary
Cust #
Customer Name
Order #
Inv #
L#
3101
1
2
1
1
1
2
1
1
10100
Witham Chevrolet
326
12002
14223
10117
Perpetual Savings & Loan
Smith Advertising
John Deere Comp. Works
328 3102
327 3103
319 3104
10128
10330
Farmer’s Co-op
Johnson’s Premium Sales
321 3105
320 3106
Makersysdetail.p65 - 05/02/03
Item #
Mugs
IC
Cal-91
Cubes
KT
SH
KT-1882
Portfolio
Sale Amt
157.25
25.00
674.40
427.96
208.00
21.34
172.19
7917.13
Taxable
N
N
Y
Y
Y
N
N
Y
Tx1
Tax Amt
Tx2
TaxAmt
1
1
3
1
4
4
3
1
13.33
0.00
0.00
11.50
18.00
0.00
0.00
395.85
0
0
0
0
5
5
0
0
0.00
0.00
0.00
0.00
2.30
0.00
0.00
0.00
ProfitMaker Systems Detail - 31
Invoicing / Billing
Monthly Billed Sales Report
Date:
01/31/YY
Cust#
Name
10101
Sales
GL/SH
Taxes
Other
Inv Amt
Inv Cost
GP%
Sl
Comm Order #
IO 2309.50
IB 220.67
30.00
18.85
140.72
14.25
5.75
0.00
2485.97
253.77
1411.50
124.16
40
49
10
10
478.67
86.58
2530.17
48.85
154.97
5.75
2739.74
1535.66
41
IO 707.46
9.58
0.00
0.00
717.04
427.29
41
707.46
9.58
0.00
0.00
717.04
427.29
41
IO 1823.11
IB 490.68
35.28
11.00
72.92
19.63
5.00
4.00
1936.31
525.31
1194.65
303.79
36
40
Customer Totals
2313.79
46.28
92.55
9.00
2461.62
1498.44
37
397.41
Grand Total
5551.42
104.71
247.52
14.75
5918.40
3451.39
39
1152.66
Jim Coleman Cad
Invoice
Inv Date
Un St
500003
500007
01/24/YY
01/25/YY
0
0
Customer Totals
10202
Covenant Medic
500006
01/25/YY 0
Customer Totals
35800
Sheraton Hotel
500001
500008
01/23/YY 0
01/25/YY 0
10001
10011
565.25
5
190.00
10002
190.00
30
30
306.28
90.13
1000
• This report available by:
Customer, Salesperson, Invoice Number
Daily Invoicing Report followed
by Tax Code Report.
Daily Transaction Listing,
including transactions posted to the
general ledger.
Monthly Billed Sales Report, run
by salesperson, customer or invoice
number.
Sales tax reports.
32 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 33
Commission
ProfitMaker offers the most comprehensive commission program on the market today. Commission is calculated
based on percentage of profit or of gross sales. Payment may be made when order is received, invoiced, or paid
by client. Complete reporting is included and comparative performance analyzed.
Features
As the order is received from the
salesperson, a commission history
is created and may be viewed online. This order history is automatically updated with each transaction
affecting that order.
Provides a 36-month comparison
report of booked and billed orders,
showing number of orders and dollar
volume.
Commission checks may be
written for advances or draws,
selected by order number or by
salesperson. Payroll deductions
from these checks are optional.
Advances or draws are available
on-line and may be subtracted from
future commission earned.
A standard commission percentage is stored and may be modified
either by order or by line item on the
order.
Profitability of orders by salesperson is available.
A screen display is available for
each order showing commission
calculated at time of order entry,
adjusted with each order change and
recalculated during invoicing if
overruns or billing changes are
involved. Should you elect not to
include overruns and billing charges
when calculating commission, the
system will by pass this function
selectively by individual salesperson.
Sliding scale commission tables
are available based on user definable
gross profit levels.
Exception reports are available for
all commission types: (1) Booked
salespeople - unbilled orders (2)
Billed salespeople - unbilled order/
unpaid commission (2) Paid on paid
salespeople - orders billed, not paid
by customer.
An on-line master file displays
month-to-date and year-to-date
orders booked compared to last
year.
Unpaid commission is stored online and available through screen
display or report.
Salesperson(s) are assigned to
each client in the master file and
may be changed during order entry if
necessary.
34 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Commission
Commission details may be
viewed for each order.
Sliding Scale Commission Tables
ProfitMaker provides great
flexibility with commission
programs. You can set up
Sliding Scale Commission
Tables. This allows you to
have the system
automatically figure the
commission due based on
the Gross Profit amount of
the order. You can outline
this with your reps, and
they can determine their
commission. You can have
multiple tables set up for
different types of business
(i.e. Wearables may be at a
different GP% level than
jewelry).
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 35
Commission
Reports
Unbilled Orders For Salespeople Paid On Booked Comm
Date:
1/31/YY
Sl #
Name
10 William Hansen
Ord #
334
335
Cust #
10115
10115
Salesperson Totals =>
6 Andrew Meyers
331
332
10103
10103
Salesperson Totals =>
Grand Totals =>
Comm
Ord Amt
NonComm
Order Amt
Comm
Cost
Commission
Comm %
2250.00
5640.00
10.00
0.00
2260.00
5640.00
1125.00
2819.50
562.50
1410.25
50.00
50.00
7890.00
10.00
7900.00
3944.50
1972.75
387.00
397.00
10.00
0.00
397.00
397.00
202.50
199.50
92.25
98.75
784.00
10.00
794.00
402.00
191.00
8674.99
20.00
8694.00
4346.50
Backorder Commission
25.00
25.00
2163.75
0.00
Total Should Equal Your Prepaid Commission In the General Ledger .
* = Backorder
• If your salespeople are paid on booked orders, this report reflects commission credited to them.
Salesperson Paid on Paid - Orders Billed, Not Paid by Customer
Sl #
Name
Date
Shipped
Ord #
Cust #
10
William Hansen
11/24/YY
12/05/YY
12/05/YY
12/08/YY
12/27/YY
12/30/YY
01/08/YY
01/08/YY
5018
5034
5036
5043
5049
5058
5069
5070
12401
10102
10000
10102
10102
10100
13244
10102
Commissionable
Inv Amt
Inv Cost
276.00
1177.00
-95.00
-39.75
-289.50
5486.49
2675.00
2332.75
Amount
Commission Comm % Cust Pd
47.05
331.50
-7.50
-7.95
-52.24
886.56
602.00
547.55
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
Salesperson Totals => 11522.99
6720.04
2346.97
1122.05
6720.04
2346.97
1122.05
11522.99
Monthly booked orders - by
salesperson, client or order.
Commission report, which may be
run weekly or monthly.
Monthly billed sales.
May display commission earned
but not yet paid.
36 - ProfitMaker Systems Detail
Open orders by salesperson may
be run on demand.
PARTIAL
PARTIAL
Amount
Slm Pd
181.91
514.00
-80.00
-23.85
-194.03
3713.36
1471.00
1137.65
Grand Totals =>
Three-year history/comparison of
booked/billed orders and commission
earned.
Date: 01/31/YY
PARTIAL
PARTIAL
47.05
175.00
0.00
0.00
0.00
650.00
0.00
250.00
List of all orders or clients sold by a
former salesperson. Sales letters may
be stored and run for each salesperson.
Mailing labels may be run by
salesperson.
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ProfitMaker Systems Detail - 37
Salesperson Performance
This three-year comparative performance report tracks each salesperson’s productivity over time. Month sales
are listed in terms of number of orders, dollar amount and commission earned. Total cost and average gross
profit percentages by year are optionally printed. Use this valuable tool as the basis for salesperson incentive
and recognition programs, calculating bonuses, setting sales objectives, etc.
38 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Salesperson Performance
Reports
Billed Order Comparison Report
No. of orders
19ZZ 19YY 19XX
————— 19ZZ —————
Sales
Cost
GP%
————— 19YY —————
Sales
Cost
GP%
———— 19XX ————
Sales
Cost
GP%
Jan
Feb
Mar
Qtr tot
102
74
123
299
85
92
105
282
89
83
101
273
81524.18
56251.27
108114.29
245889.74
49235.22
38258.22
75235.11
162728.55
40
32
30
34
63985.27
72105.47
81364.19
217454.93
40002.35
45335.88
56225.45
141563.68
37
37
31
35
60298.47
64015.59
82605.41
206919.47
41352.44
45352.55
52335.25
139040.24
31
29
37
33
Apr
May
Jun
Qtr tot
115
93
84
292
101
76
107
284
96
70
100
266
93725.33
60757.19
89259.67
243742.19
52354.22
35625.58
53226.54
141206.34
44
41
40
42
85024.06
71025.77
70971.31
227021.14
50226.58
48225.49
44685.99
143138.06
41
32
37
37
78315.72
69060.27
61858.51
209234.50
44364.55
41245.88
43254.58
128865.01
43
40
30
38
Jul
Aug
Sep
Qtr tot
161
125
91
377
134
91
82
307
117
83
78
278
100968.73
69105.22
78375.34
248449.29
64225.39
45225.22
45233.11
154683.72
36
35
42
38
101406.09
64124.97
65884.27
231415.33
75069.55
39589.77
42115.49
156774.81
26
38
36
32
93487.16
55060.07
66900.84
215448.07
54356.55
36589.55
42546.88
133492.98
42
34
36
38
Oct
Nov
Dec
Qtr tot
77
138
112
327
99
124
82
305
81
108
71
260
63857.17
111377.49
88605.72
263840.38
41225.64
75658.79
51235.44
168119.87
35
32
42
36
67554.33
114109.82
59521.73
241185.88
44598.75
78532.44
35448.44
158579.63
34
31
40
34
65714.38
101604.52
57825.99
225144.89
41985.88
70569.88
32597.89
145153.65
36
31
44
36
Year tot
1295
1178 1077
1001921.60
626738.48
37
917077.28
600056.18
35
856746.93
546551.88
36
• Booked report also prints
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 39
Item Master
Like all other master files within the system, the item master serves to collect and store all pertinent data for
instant access. This “real-time” type of programming saves you considerable time over systems that require
constant hard copy reports to withdraw data from the system. Unfortunately, too many buyers are unaware of
this fact until after they’ve made their purchase.
Features
Ability to categorize items, which
allows you to run reports grouping
specific items together (for example,
all items associated with a co-op
program).
Standard cost, per and description
automatically displays from the item
master during order entry and billing.
This feature improves accuracy and
increases speed during data entry.
40 - ProfitMaker Systems Detail
All costs and date of last purchase
are automatically updated during the
entry of purchase orders to replenish
stock.
Provides access to the last cost to
help you keep profit margins high.
Stores up to five quantity breaks in
the item master. This allows for
accurate billing of your inventory.
The item may be displayed at any
point to reference quantity on hand,
quantity allocated, available quantity,
number of sales, costs and sales
amounts for month-to-date, year-todate, and last year.
Item masters may also be set up for
recurring charges such as IC=Imprint
Charge, SC=Setup Charge, etc. This
can save input time during order
entry, as the description will default in.
Makersysdetail.p65 - 05/05/03
Item Master
You can set up unique item
numbers you keep in
inventory (FG = bought as
finished goods) or items
that will be drop shipped
from a vendor (DS - drop
shipped). This will
streamline the order entry
process.
In the Pricing / Sales tab of
the Line Item, you set up
the Qty Breaks and pricing
for the item. During order
entry, the correct pricing
will default into the line
item entry screen based on
the Qty selected. On the
bottom of this screen, the
accumulation of activity is
kept for this item.
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ProfitMaker Systems Detail - 41
Item Master
The Purchasing / On Hand
tab keeps the vendor
information from where you
purchase this item. This
helps facilitate the
purchasing of items that
you stock. During the
receiving and invoicing
process, the On-Hand and
Available fields are being
updated.
42 - ProfitMaker Systems Detail
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ProfitMaker Systems Detail - 43
Inventory
The ProfitMaker system includes an interactive inventory module to handle your stock requirements. A very comprehensive fulfillment special is also available. Ask your ASI Computer Systems representative for more details.
Features
Displays a complete history of
purchases from vendor, available by
item or by vendor.
Receiving function updates your
inventory instantly, without waiting to
receive the vendor’s invoice.
The item is allocated during order
entry. The status of any item can be
displayed on the screen at any time.
44 - ProfitMaker Systems Detail
During invoicing, the allocated
quantity as well as the quantity onhand are relieved automatically. This
entry also updates the general
ledger. No additional reports are
required to move inventory.
P.O.’s may be faxed to vendors
through the system.
Item masters may also be set up
for common vendor charges such as
setup and imprint charges to save
time during order entry.
If your company sells repetitive
items to one or more accounts, you
may wish to set up a master file for
these items. This enables you to
track the purchases of frequently
sold products.
Makersysdetail.p65 - 05/05/03
Inventory
Reports
Inventory Monthly Activity Report
Qty
Tot
Avg
Qty
Qty
Item #
Description
Vendor
Ord
Cost
Cost
Rec
1212
Key Tags
79300
79300
300
500
225.00
375.00
0.75
0.75
200
0
800
600.00
250
250.00
250
250.00
200
500.00
200
500.00
150
375.00
150
1400
375.00
1725.00
Item Totals
Memo 12
Memo Cubes
67300
Item Totals
Sch19
Schaeffer Pen - Black
88390
Item Totals
Sch20
Schaeffer Pen - Red
88390
Item Totals
Total Inventory
0
1.00
Tot
Avg
Ship
Sales
Price
650
998.00
1.54
665
1310.00
2.00
255
1313.25
5.15
795
2365
4094.25
7715.50
5.15
0
2.50
100
0
2.50
0
0
300
Inventory Valuation Report - By Item
Item #
1212
J-800
MEMO12
SCH19
SCH20
Description
Key Tags
Red and White Jacket
Memo Cubes
Schaeffer Pen - Black
Schaeffer Pen - Red
Std Cost
0.750
8.980
1.000
2.500
2.500
On Hand
On Hand Value
200
1009
530
225
528
150.00
9060.82
530.00
562.50
1320.00
Total Inventory Value
Minimum
Alloc
On Order
100
100
250
500
500
145
150
50
150
125
1300
0
500
1200
650
11623.32
• Value may also be based on price
Below Minimum Report
Item #
4781B
53164
JK6701
Description
Pencil - #2 Black
Keytags - Goldtone
Navy Jackets w/pockets
Vendor
88390
79300
96210
Vendor Item
SB445-2
45639
33-448
Minimum
500
100
100
On Hand
Alloc
2010
534
65
592
300
25
On Ord
490
699
250 *
* = Item Is Below Minimum
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ProfitMaker Systems Detail - 45
Inventory
Reports - Inventory
Physical inventory reports
showing on-hand merchandise.
Inventory activity report tracks
stock movement.
Breakdown of inventory item
sales by category or item.
Co-op program reports may be
tailored to provide the exact information your clients request. A custom
co-op program will allow you to
further expand your sales by offering
your clients a variety of fulfillment
options.
Costing / Sales report lists total
sales for the month, year and last
year. It also includes cost, gross
profit and average selling price. This
report is a valuable tool to increase
your margins.
46 - ProfitMaker Systems Detail
Below Minimum Report indicates
which items fall below your minimum
requirements.
Valuation Report shows the total
value of your on-hand inventory.
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ProfitMaker Systems Detail - 47
General Ledger
The general ledger module is interactive with all other applications within the system. Invoicing, accounts payable, accounts receivable, inventory, salesperson commission and cash sales all automatically post to the general
ledger. In addition, the financial statement menu provides instant reporting for month-end analysis. Daily systems
reports indicate the status of your general ledger on a daily basis.
Features
Multi-divisional, with units posting
to various general ledger accounts
for breakdown of sales and costs.
Daily transaction listing tracks all
entries to the general ledger.
Includes prior year comparison
figures on financial reports.
Provides monthly expense account detail.
Offers bank reconciliation options.
Allows you to compare billed cost
to vouched cost.
Monthly budgets may be set up.
Flags appear if general ledger is
out of balance.
Allows multi-corporations to be set
up in separate directories.
Reports can be displayed daily,
comparing accounts receivable and
accounts payable open invoice totals
against general ledger balances.
Makes optional month-end reports
available for management analysis:
(1) Product code for analysis of
sales and cost by item, (2) General
ledger detail by account available on
screen display or report form, (3)
Accounts payable distribution report
for costing analysis.
Includes monthly financial statements to reflect your monthly and
yearly progress.
48 - ProfitMaker Systems Detail
The system analyzes your entire
financial statement and provides
month-to-month and year-to-year
comparison.
Financial report accumulator can
be used to print only totals.
Allows adjustments to G/L at cash
posting time.
Makersysdetail.p65 - 05/05/03
General Ledger
ProfitMaker is a complete accounting
package. You have access to all the
accounting functions. This screen
shows the detail activity within one
of the general ledger accounts.
Being a “real-time” system,
ProfitMaker is constantly updating
files for your usage and review. This
allows you to have an accurate and
up-to-the-minute look at your
financial position.
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ProfitMaker Systems Detail - 49
General Ledger
Reports
Bank Reconciliation
Bank Reconciliation For Month Ending 01/31/YY
Unit # 0
G/L Bank # 100
Bank Statement Balance As Of
01/31/YY
Add: Deposits In Transit
01/31/YY
62118.12
2618.36
2618.36
64736.48
32160.98
32575.50
Less: Outstanding Checks
Adjusted Bank Statement Balance
YTD G/L Bank Balance Per Books
Add: Receipts Not Recorded In Current Months
Less: Bank/Service Charge
Automatic Deductions
34065.89
0.00
34065.89
21.93
Car Payment #1
Car Payment #2
Loan Payment
410.83
374.96
682.67
1468.46
Adjustments
0.00
Adjusted Bank Balance Per Books
32575.50
A/P G/L Distribution Report
Vend #
Name
Post Date
Source
Invoice #
37650
Awardcraft
01/03/YY
VO
CM303
37650
37650
Awardcraft
Awardcraft
01/03/YY
01/03/YY
VO
VO
40560
40560
Bipo, Inc.
Bipo, Inc. .
01/03/YY
01/03/YY
88390
Souvenir, Inc.
01/03/YY
Inv PO #
Order #
G/L #
G/L Amt
4179
G/L Distribution Totals =>
135
-35.00
-35.00
30396
30396
4387
4387
G/L Distribution Totals =>
135
410
562.00
20.00
582.00
VO
VO
F0973
F0973
4426
4426
G/L Distribution Totals =>
135
410
233.50
30.00
263.50
VO
1681
4478
G/L Distribution Totals =>
135
126.30
126.30
FINAL TOTALS =>
50 - ProfitMaker Systems Detail
Reference
Wrong Color
13021.09
Makersysdetail.p65 - 05/05/03
General Ledger
Balance Sheet
Current Month
G/L #
Statement Date: 01/31/YY
Name
Run Date: 01/31/YY
YTD Bal
Prev YTD
Assets
100
108
Cash in Bank
Savings Account
Total Cash
49682.17
110627.49
160309.66
32051.67
62948.13
94999.80
116
124
Accounts Receivable
Finance Charge Receivable
Net Accounts Receivable
176284.91
5668.26
181953.17
146097.62
6081.22
152178.84
78526.73
39274.68
7234.33
125035.74
56011.97
44195.72
5206.41
105414.10
Liabilities & Net Worth
204
206
228
Accounts Payable
Notes Payable
Sales Tax Payable
Total Liabilities
Profit & Loss Statement
Current Month
Statement Date: 01/31/YY
Run Date: 01/31/YY
G/L #
Name
MTD Bal
%
YTD Bal
%
Prev
MTD Bal
Prev
YTD Bal
300
301
305
Gross Sales
Inventory Sales
Sales Ret/Allow
NET SALES
49605.27
21697.48
1006.91
70295.84
70.6
30.9
-1.5
100.0
279281.06
86789.92
-2204.91
363866.07
76.4
24.2
-.6
100.0
42164.48
21527.73
-906.22
62785.99
251352.95
78110.93
-1984.42
327479.46
400
401
Cost of Sales
Cost of Sales/Inv
TOTAL COST SALES
30298.37
13235.45
43533.82
43.1
18.8
61.9
161437.30
66258.85
227696.15
44.1
18.1
62.2
23598.21
14095.38
37693.59
145293.57
59632.97
204926.54
401
GROSS PROFIT
26762.02
38.1
136169.92
37.8
25092.40
122552.92
21722.03
702.98
30.9
0.1
113848.07
3294.64
31.1
0.9
22095.14
365.19
107695.27
2109.61
5742.97
7.3
25616.49
7.6
3362.45
16967.26
Total Other Expenses
Total Other Income - Net
NET OPERATING INCOME
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 51
General Ledger
Reports - General Ledger
System Checks and Balances
Trial Balance
General Ledger transactions
detail - daily and monthly
Balance Sheet
Cancelled and Outstanding
Checks
Monthly Deposits
Profit and Loss for each division
General Ledger A/P Distribution
52 - ProfitMaker Systems Detail
Bank Reconciliation
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ProfitMaker Systems Detail - 53
Customer Quotations
This program was designed to allow your office to call multiple vendors for a price quotation on multiple quantities.
The quoted costs are maintained in the database. The system automatically identifies the quotes with the lowest
costs, but you may override this function during operation.
Features
RFQ’s (Request for Quotes) can
be created and sent (faxed) to
vendors.
Previous quote can be repeated.
On-line access includes a followup date as well as a void date.
Notes may be set up for each
quote.
Accepted quotes automatically
convert to orders and can be accessed by referencing the quote
number.
Quote may be printed and sent to
customer or faxed through the
system.
54 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Customer Quotations
The Quote creation screen
follows the same structure
as Order Entry. A unique
quote number will be
assigned which you can
report on. If the quote is to
become an order, all the
information will flow into
Order Entry.
You will enter the items to
be included on this quote on
this screen. If you would
like the system to create an
RFQ (Request For Quote) for
your vendor(s), you would
click on the QTY/VEND
button on the right. This will
let you select the Qty Breaks
you would like costing for
and the Vendors you want
the information from. If you
would just like to enter the
Qty, Price and Cost on this
screen and by-pass the RFQ
process, you can do that too.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 55
Customer Quotations
Once you have received
the costs back from the
vendors you provided an
RFQ to, you will enter them
in the Qty Break columns
you had requested. The
system will then help you
select the best cost within
each Qty Break. You have
the option of overriding the
systems choice (i.e. see the
100 Qty level).
Reports
Reports are available by
customer or vendor:
• open quotes
• number quotes past void date
• accepted quotes
• rejected quotes, by quote
number and by date.
56 - ProfitMaker Systems Detail
No re-entry is required - the
quote automatically converts into an
actual order. Just add information as
necessary.
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ProfitMaker Systems Detail - 57
Order History Reports
ProfitMaker contains an order history file to store information for instant access. This feature has the potential to
pay for your entire computer system with many dollars in additional income. The information contained in this file
is like having immediate access to all the files in your filing cabinet. To locate and gather all this information
without our system would be almost impossible.
Features
The entire order may be stored for
future reference.
Order history is continually
updated through all phases of order
entry/billing, so information is always
up-to-date.
58 - ProfitMaker Systems Detail
Includes extensive reporting
capabilities. You can display the
information on the screen or generate printed reports using up to four
sort options of the 25 available.
Each report may include either all,
selected or range of variations as the
sort choices. The format of the
report is determined by operator
selection.
You may choose from over 25
fields to be printed.
Makersysdetail.p65 - 05/05/03
Order History
Reporting in ProfitMaker is
very flexible. As in this
Order History Reporting
example, you have the
ability to selct multiple sort
options and associated
subheading and totaling
effects. The following
screens will show the
setting up of the criteria for
the rest of the report.
In the Select Options tab,
you choose which fields are
to be worked with. You then
set the “selection” criteria.
In this case a range of
Order Dates is being
chosen. You have the
option of choosing “All”,
“Selected”, or “Range”
when dealing with any of
the fields in this report.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 59
Order History
Reports
A few suggestions
Salesperson: Every order
written by salesperson.
Vendor: All orders you have
placed with each vendor.
Item: Every customer who has
previously purchased a particular
item. This type of information
enables you to offer continuous
programs to your clients.
60 - ProfitMaker Systems Detail
Customer: This report helps
you track your customer’s buying
habits. Before visiting your clients,
run a list of every order they placed
last year. Revise this data by date,
item, reorder date, or any information
which is pertinent to a reorder from
this account.
Source Code: Lists orders by
source code to determine the
response to mailings, catalogs, etc.
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ProfitMaker Systems Detail - 61
Order History Printing Reports
This valuable sales report can help you sell both new and repeat business. It can be run by salesperson, vendor,
item or customer to indicate purchase habits and potential prospects for additional products. Order history
includes item purchased, date, quantity and item price as well as all information on each order. This report is a
tremendous tool for your salespeople.
Features
Run order history by:
Salesperson - includes every
order written by the salesperson.
Vendor - lists every order sent to
a particular vendor.
62 - ProfitMaker Systems Detail
Item Description or Number lists every customer who has
purchased a particular item from
you. When you have specials or
new products similar to that item to
introduce, run this report as the
basis for your mailing or contact list.
Customer - includes every order
and item your customer has purchased from you so you can prompt
reorders or suggest other items that
may be of interest.
Makersysdetail.p65 - 05/05/03
Order History Reports
You can customize the
report print function by
choosing the fields you
want printed on the report.
A report you are printing for
a customer might have
different fields being
printed rather than a report
you are printing for internal
review.
During the selection
process, you can further
choose how to detail the
output of the report.
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 63
Letter Writing & Mailing Labels
Features
Letters can be personalized in the
address area and inserted in window
envelopes, or mailing labels can be
generated.
Mailing labels can be prepared on
demand from salesperson, vendor or
customer files.
Many fields of information from the
customer and vendor masters may
be inserted into the letters.
Prints up to 999 labels for any
customer or vendor.
Several sort options available
Mailing labels can be run and
affixed to rolodex cards for a convenient card file.
You may determine your own
margins: top, bottom, left, and right.
Option to include contact, account
number and telephone number on
mailing list.
64 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Letter Writing / Labels
5250 Nordic Dr.
P.O. Box 338
Cedar Falls, IA 50613
319-266-7688 Fax 319-266-7780
{Date}
We give you the capability
to do “Mail Merge” documents. By inserting data
fields into a stored letter,
you can customize your
search criteria.
{Cust_Name}
{Cust_Contact}
{Cust_Addr1}
{Cust_Addr2}
{Cust_City}, {Cust_ST}, {Cust_Zip}
Dear {Cust_OE_Mailing_First_Name}:
We’ve noticed in reviewing our records that your account is Past Due. Following is
a listing of your outstanding invoices.
{AR_Open_Records}
If you have any questions, please call Wanda at 319-555-1200. We appreciate
This is an example of what
shows when you doubleclick on a letter icon that is
present in the Correspondence History Window.
The previous record is
available for your review.
You may then print it again
or make changes and print
as a new record (you can
do the same with Fax and
E-mail).
Makersysdetail.p65 - 05/02/03
ProfitMaker Systems Detail - 65
Letter Writing / Labels
Letter Options
ProfitMaker gives you the ability to
create letters automatically from all
the information stored within the
system.
Examples of letter ideas:
Customers who have not purchased for three months, six
months, etc. to maintain contact.
Customers who have purchased
more or less than they did last year,
thanking them or voicing concern.
66 - ProfitMaker Systems Detail
Credit letters may be sent notifying the customer of past-due invoices.
To a certain type of customer
announcing a new item that might
be of interest.
To new customers, welcoming
them and thanking them for their
business.
To volume customers at year-end,
providing them with a comparison of
purchases this year to previous
years.
To vendors requesting a rebate
based on your rebateable amount
purchased.
To vendors requesting a certain
number of catalogs.
To customers who pay promptly,
thanking them.
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ProfitMaker Systems Detail - 67
ProfitMaker
Sample Forms
Quotes
Orders
Invoices
Statements
A/P Checks
68 - ProfitMaker Systems Detail
Makersysdetail.p65 - 05/05/03
Table of Contents
ProfitMaker Sample Forms
Quotes
ProfitMaker helps you manage all information involved with securing your pricing from
vendors to creating quotations for your customers. ProfitMaker turns your quotes directly
into orders and provides Request For Quote (RFQ) capabilities for working with your
vendors.
The first page represents an RFQ to your vendor. The next page is an example of a
Proposal to your customer.
Single Vendor Order
When purchasing all goods and services from a single vendor, only one purchase order is
created with ProfitMaker. This page shows your Office Copy of this type of order. 4 more
ply’s can be printed (Purchase Order, Acknowledgement, Salesperson Copy and Packing
List) which are not shown here.
Multiple Vendor Order
When ordering goods and services from more than one vendor for a single job, you will
combine multiple vendors on one order. ProfitMaker automatically creates the separate
Purchase Orders for each Vendor, with only their information on their PO. The first sheet
shown here is the Office Copy of this job (the Office Copy is your copy that shows all the
detail of the job). The next 3 sheets show the individual Purchase Orders for the job (2
“blank goods” vendors and the embroidery vendor). The next sheet shows the Acknowledgment to the Customer (notice that it only shows the 55 items being sold – not the
detail of where they are coming from. If you want to show the detail of where they are
coming from and the individual embroidery charge, you have that option). The next 2
sheets are the Salesperson copy and a Packing List.
Invoice
The invoice will show the detail of the order as you showed it on your Acknowledgement
(as much or as little detail as you see fit). If you purchase “pre-printed” forms, the right
portion of this form may be “perforated” to allow the customer to return the summary
section with their payment.
Statement
This “two up” form works great for providing Statements of Account to your customers.
A/P Check
ProfitMaker has many formats of A/P Checks from which to choose. This is one example.
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