Siege
. 32:
MINUTES
REGULAR MEETING OF THE
ARCHITECTURAL REVIEW BOARD
MONDAY, March 20, 2017
7:00 P.M.
1.
CALL TO ORDER: 7:01 p.m.
2.
ROLL CALL:
3.
City Council Chambers, Room 213
1685 Main Street, Santa Monica
Present:
Craig Hamilton, Acting Chairperson
Margaret Griffin
Barbara Kaplan
Therese Kelly
Joshua Rosen
Patrick Tighe
Also Present:
Stephanie Reich, Design & Historic Preservation Planner
Rathar Duong, Associate Planner
Ross Fehrman, Assistant Planner
Margaret Chapman, Staff Assistant III
Absent:
Maegan Pearson, Chairperson
SECRETARY’S REPORT:

The Boards and Commission annual meeting will be held on Monday,
May 15, 2017. Invitations will arrive by postal mail from the City
Clerk. The 2017 Boards and Commissions annual meeting is
scheduled on a routine ARB Monday meeting night so a special
meeting on Monday, May 22, 2017 has been scheduled in the Santa
Monica Institute training room.

The ARB process is improving with a number of modifications. All
projects now have plans posted on line for public review prior to
meetings and the application and submittal materials have been
changed to streamline the process. Changes to the format of the
Agenda are agendized tonight for discussion under 9A, and changes
to the Minutes are reflected in tonight’s packet. Your feedback is
welcomed.

The ARB retreat is scheduled on Monday, July 31, 2017, the fifth
Monday of the month from 7:00 – 9:00 p.m., with the option of
starting at 6:00 p.m. if more time is necessary. Staff will poll the
Board to determine a date best for everyone. This date will allow for
Architectural Review Board
March 20, 2017
the regularly scheduled meeting to occur. Retreats are agendized for
public input.
4.
APPROVAL OF MINUTES:
a.
March 6, 2017
ACTION: page 7, Item 7.5, 17-ARB-0037, 3008 Main Street,
Condition #1 to state, Perform investigation on exterior materials to
determine information about original colors and treatments.

Page 10, Future Board Agenda Items, bulleted item #2 to state,
Board member Kelly would like to add as a discussion item for the
retreat the implications of dictating consistent railing materials.
5.
PUBLIC HEARINGS AND INPUT: None.
6.
EX PARTE COMMUNICATION: None.
Board member Griffin recommended that Item 7.2, 16-ARB-0604, 2216 Pier
Avenue Street be removed from the Consent Calendar for discussion.
Acting Chairperson Hamilton made the motion to remove Items 7.2, 16ARB-604 2216 Pier Avenue from the Consent Calendar to the Regular
Calendar that was seconded by Board member Kelly and unanimously
approved by voice vote.
Acting Chairperson Hamilton made the motion to approve the revised
Consent Calendar that was seconded by Board member Kelly and approved
by roll call vote 6-0.
7.
REVIEWS: Public input permitted.
A.
CONSENT CALENDAR
a.
Resubmissions:
7.1
**16ARB-0461, 1127 Santa Monica Boulevard:
Automobile Dealership
Approval of building design, colors, materials,
landscape and sign plans for an existing automobile
dealership, BMW.
Continued from December 5, 2016.
ACTION: APPROVED ON CONSENT CALENDAR
WITH CONDITIONS
1.
The bottom edge of the wall sign fronting Santa
Monica Boulevard shall align and not extend
below the last horizontal fin on the ground floor.
2
Architectural Review Board
March 20, 2017
2.
3.
4.
5.
b.
All signs require a separate permit.
A landscape plan shall be provided.
This approval shall expire
when the
administrative or discretionary entitlements, not
including any Subdivision Map approvals,
previously granted for the project have lapsed. If
no such entitlements have been granted, this
approval shall expire 24 months from its effective
date, unless appealed.
Prior to the issuance of a building permit, the
applicant shall demonstrate that the plans
comply with all applicable provisions of the
Zoning Ordinance. Significant changes to a
project’s design shall require review and
approval of the Architectural Review Board.
Minor changes may be approved administratively
pursuant to all applicable guidelines.
New Submissions:
7.2
**16ARB-0604, 2216 Pier Avenue: Single-Family
Residential
Approval of a design modification to provide less than
the required 15-foot combined side yard setback in
conjunction with a first story addition and new second
story construction to an existing residence.
ACTION: APPROVED ON REGULAR CALENDAR
WITH CONDITIONS
Carolina Stone was present to discuss the project.
Acting Chairperson Hamilton closed the public hearing.
Acting Chairperson Hamilton made the motion to
approve the project with staff conditions that was
seconded by Board member Kaplan and approved by
the following roll call vote 6-0.
CONDITIONS:
1.
This approval shall expire when the
administrative or discretionary entitlements,
previously granted for the project have lapsed. If
no such entitlements have been granted, this
approval shall expire eighteen (18) months from
its effective date, unless appealed.
3
Architectural Review Board
March 20, 2017
2.
Prior to the issuance of a building permit, the
applicant shall demonstrate that the plans
comply with all applicable provisions of the
Zoning Ordinance. Significant changes to a
project’s design shall require review and
approval of the Architectural Review Board.
Minor
changes
may
be
approved
administratively pursuant to all applicable
guidelines.
Ayes: Griffin, Kaplan, Kelly, Rosen, Tighe, and
Acting Chairperson Hamilton
Noes: None
Abstain: None
Absent: Pearson
B.
REGULAR CALENDAR
a.
Resubmissions: None
b.
New Submissions:
7.3
17ARB-0038, 900 Wilshire Boulevard: Office
Approval of building design, colors, and materials for a
façade remodel of an existing office building.
ACTION:
CONTINUED AT THE APPICANT’S
REQUEST
Hraztan Zeitlian was present to discuss the project.
Acting Chairperson Hamilton closed the public hearing.
Board member Kelly made the motion to continue the
project that was seconded by Board member Rosen
and continued by the following roll call vote 6-0.
The item was continued to a date uncertain so the
Board can be provided with the following additional
information and modifications:
1.
A Lighting Plan must be provided for review.
a.
Based on what is indicated in the
presentation drawings, there may be too
much light, or it may be too fussy.
b.
There was some objection raised to the
lighted columns
c.
4
Architectural Review Board
March 20, 2017
2.
3.
4.
5.
6.
7.
A Landscape Plan must be included.
a.
Additional softscape should be provided
along the frontage in a manner that does
not conflict with building entries or
potential tenants.
b.
Additional street trees should be provided
in accordance with Public Works
requirements.
A Reflected Ceiling Plan should be provided to
provide information on openings at the entry,
areas of trellis and other details at the ceiling at
the ground level along the Wilshire frontage.
A Comprehensive Sign Program is required and
should be included for review when the project
comes back before the Board.
Eliminate the double railing, and reconsider the
double glazing at the third level.
Detail of the metal frame element appears too
fussy. Review and revise this detail so it is more
simply designed and more consistent around the
project.
Provide information on the window shading
devices and soffit behind the windows as this will
impact the overall look of the building from the
street.
Mr. Zeitlian asked for a continuance.
Ayes: Griffin, Kaplan, Kelly, Rosen, Tighe, and Acting
Chairperson Hamilton
Noes: None
Abstain: None
Absent: Pearson
7.4
* **17ARB-0068: 1041 17th Street: Multi-Family
Residential
Approval of building design, colors, and materials for
proposed addition to existing multi-family residential
buildings.
ACTION: APPROVED ON REGULAR CALENDAR
WITH REVISED CONDITIONS
Kate Joyce and Keith Hagman were present to discuss
the project.
Acting Chairperson Hamilton closed the public hearing.
5
Architectural Review Board
March 20, 2017
Acting Chairperson Hamilton made the motion to
approve the project with revised conditions that was
seconded by Board member Rosen and approved by
the following roll call vote 6-0.
CONDITIONS:
1.
Metal railings shall be painted in “Mink” dark
brown color in lieu of black color presented.
2.
The railing at the second floor balcony at the
front appears unresolved. Reconsider the detail
at this location to extend the roof and shorten the
balcony, or some other resolution.
3.
Existing landscaping is proposed to remain and
shall be protected in place.
Should any
landscaping become damaged during the course
of construction is shall be replaced in kind, or
with similar planting.
4.
This approval shall expire when the
administrative or discretionary entitlements, not
including any Subdivision Map approvals,
previously granted for the project have lapsed.
If no such entitlements have been granted, this
approval shall expire 24 months from its
effective date, unless appealed.
5.
Prior to the issuance of a building permit, the
applicant shall demonstrate that the plans
comply with all applicable provisions of the
Zoning Ordinance. Significant changes to a
project’s design shall require review and
approval of the Architectural Review Board.
Minor
changes
may
be
approved
administratively pursuant to all applicable
guidelines.
Ayes: Griffin, Kaplan, Kelly, Rosen, Tighe, and
Acting Chairperson Hamilton
Noes: None
Abstain: None
Absent: Pearson
7.5
17ARB-0082: 1540 Appian Way / 1543 Ocean Front
Walk: Stormwater Harvesting Facility (City Project)
Approval of landscape plans for a parking lot above a
new Stormwater Harvesting Facility (City’s Project).
6
Architectural Review Board
March 20, 2017
ACTION: APPROVED ON REGULAR CALENDAR
WITH
REVISED
CONDITIONS
AND
RECOMMENDATIONS
Staff presented the project for discussion.
Acting Chairperson Hamilton closed the public hearing.
Acting Chairperson Hamilton made the motion to
approve the project with revised conditions that was
seconded by Board member Kelly and approved by the
following roll call vote 6-0.
RECOMMENDATIONS:
1.
Celebration of the project should be provided
with informational signage or other aspects of
the project that can highlight its function and
benefits.
2.
Landscaping along the western edge is
important to include to improve the pedestrian
experience.
a.
Provide additional space on the west
edge to ensure landscaping is provided
along the walk between the proposed
parking lot and the one to the west.
b.
Landscaping should be provided in the
location along the western edge by this
project or a subsequent project.
c.
Include ground cover at all locations tree
planting is shown. Refer to the Barnard
Way parking lot for appropriate plant
species
CONDITIONS:
1.
This approval shall expire when the
administrative or discretionary entitlements
previously granted by an associated approval
have lapsed. If no such permit has been issued,
this approval shall expire one year from its
effective date, unless appealed or otherwise
implemented pursuant to applicable municipal
regulations.
2.
The applicant shall demonstrate landscape and
irrigation plan compliance with the City’s Green
Building Ordinance standards (SMMC 8.108)
subject to staff approval. Modifications to the
7
Architectural Review Board
March 20, 2017
landscape plan that effect less than 25% of the
total landscaped area may be reviewed and
approved by the Staff Liaison to the Board.
Ayes: Griffin, Kaplan, Kelly, Rosen, Tighe, and Acting
Chairperson Hamilton
Noes: None
Abstain: None
Absent: Pearson
8.
CONCEPT REVIEWS: None
9.
DISCUSSION: Public input permitted.
1.
Agenda Format
ACTION: DISCUSSION HELD
Agenda proposed can be revised with the following comments:
1.
Include the Approval of Minutes as item number 4, as it is in
the current agenda.
2.
Include item 7C. Preliminary Review with the following
instructions:

The purpose of this review is to provide input to the
Applicant on the design that should be incorporated into
the project prior to Planning Commission Review. The
ARB is providing recommendations only, and not prejudging the application, which may be reviewed formally
in a subsequent meeting. The applicant is encouraged
to use this as an opportunity to get as much feedback
from the Board as possible, and will be allowed to direct
questions to the Board in order to receive and
understand that feedback as fully as possible.
Ayes: Griffin, Kaplan, Kelly, Rosen, Tighe, and Acting Chairperson
Hamilton
Noes: None
Abstain: None
Absent: Pearson
2.
Preliminary Review for Development Review Permit Applications
ACTION: DISCUSSION HELD
In order to make Preliminary Review more effective, the Board
recommends the following:
1.
A complete package, including project plans, colored/rendered
elevations and a perspective should be included in the packet.
Lighting plans and details are not necessary for Preliminary
Review.
8
Architectural Review Board
March 20, 2017
2.
3.
4.
3.
4.
The format shall be revised so the applicant gets 2 minutes to
present. After the brief presentation, the ARB can ask
questions of the applicant, and the applicant can also ask
questions of the Board.
The Board will clearly indicate their comments and concerns,
with a read back and summary by staff.
The intent of the Preliminary Review is the recommendations
are included in the proposal prior to review by the Planning
Commission. If suggested modifications are not incorporated,
ARB comments should be communicated to the Planning
Commission.
Boards and Commissions Dinner-ARB Annual Report/Video
ACTION: DISCUSSION HELD
Staff informed the Board that the Annual Boards and Commission
Meeting questionnaire has been forward to ISD department. If you
have any further accomplishments, thoughts, highlights, or pictures of
completed projects from 2016 please forward those comments to staff.
Board member Kelly stated that a tribute should be made to previous
Chairperson Robb for her many contributions to the Board.
Reports from Board members regarding community and/or public
meetings they have attended.
ACTION: None.
10.
FUTURE BOARD AGENDA ITEMS: Public input permitted.
Staff requested that Board members check their personal calendars for
availability on July 31, 2017 for a retreat. Board members suggested that a
retreat not be booked during the summer months due to vacations so that
all could attend. Staff also informed the Board that the April 3, 2017 agenda
will be large.
11.
ADJOURNMENT: Acting Chairperson Hamilton made the motion to
adjourn at 10:16 p.m., that was seconded by Board member Tighe and
approved unanimously by voice vote.
mc
03-27-17
_______________________________
Margaret Chapman
Staff Assistant III
____________________________
Craig Hamilton
Acting Chairperson
9