LEDUC CURLING CLUB
MINUTES
MARCH 10, 2014
NOTE TAKER
Kerrie Carroll -Secretary
ATTENDEES
Kerrie Carroll – Secretary
Sylvia Cross - Treasurer
Dawn Gavin
Trent Gillespie
Murray Hales – President
Brett Harke (Ice Maker)
GUESTS:
Fay Crone
Ruth Lantz
Leslie Peterson – Jr. Rep
Ken Smith – Past President
REGRETS
7:30 P.M.
LRC – VENGER BOARDROOM
Randy Olson – Manager
Michael Miles – Vice President
Lil Van Marum
Paul VanOuwerkerk
Meeting called to order at: 7:30 p.m.
Agenda topics
1. APPROVAL OF AGENDA:
DISCUSSION
MOTION 03-10-01: Motion brought forward by Michael to accept the agenda with renumbering of items listed
from 4-9. Motion seconded by Trent, All in favor. MOTION CARRIED.
2. APPROVAL OF FEBRUARY MINUTES:
DISCUSSION

SPEAKER: MURRAY
MOTION 03-10-02: Motion brought forward by Trent to accept the February minutes with the change
noted to item 4B) which should indicate that “the Bingo Association requires a representative to sit also at
the Bingo Board meeting and the AGM”. Motion seconded by Michael. All in favor. MOTION CARRIED.
3. BUSINESS ARISING FROM FEBRUARY MINUTES
DISCUSSION
SPEAKER: MURRAY

BYLAWS – The proposed changes to the Bylaws are presently being reviewed by the lawyers office , Parlee
McLaws for further guidance and direction as to whether the LCC needs to close its not for profit
organization and re-open under another one to go around the 2 unsold shares which we do not know who
the owners were.

Lease with the City of Leduc – The lease is currently being reviewed by the City of Leduc. They are
proposing some changes to the lease be made,
A)
“The LCC to pay 8% of the increase in the Utilities costs”. The City will be basing their increase based
on actual levels of increase in utilities. Bruce Knisely is going to provide Randy with actual figures. The
LCC currently occupies 8% space of the LCC, which is what the proposed change is rated on for
utilities.
Randy suggests that if we are now in the final stages of preparing to sign off on the lease, with the above
captioned change, he proposes that we add another clause in, should the City of Leduc accept it:,
B)
“If the Leduc Curling club is scheduled to host an event that the Restaurant Facility be open ½ hour
before the first scheduled draw and be open ½ hour after the last end, upon formal notice to the
Restaurant Facility in advance of our events “.
Discussion was held surrounding our present lease, and felt that we have one of the best leases in the
curling leagues and we are best suited to get it signed off with the proposed changes.
MOTION 03-10-03: Motion made by Dawn to approve the proposed change requested by the City of
Leduc in Clause A and Clause B as referenced. Motion seconded by Paul. All in Favor. MOTION CARRIED.
BINGO AGM: Discussion held on LCC Board members sitting on the Bingo Board as well as at their AGM
Meeting. Suggestions tabled were to ask our present Bingo Coodinator, Ardis Grabia to attend the board
meetings as a representative of the LCC. Murray Hales indicated that he would attend the Bingo AGM
1
Meeting.

Long Term Capital List – Deferred to discussion in Item 5 & 6.

Response from AGLC – Credits: - At present the AGLC has stipulated that the credits associated for
members working BINGO’s cannot exceed 10% of the revenue generated from the BINGO’s. At present the
LCC earns $25,000-$30,000 revenue from BINGO’s, at present we have credits to our members in the range
of $5,000 which is 20% of our revenue.
Discussion held indicating that if we are not in a position to offer credits to those members volunteering we
may not have people to work the bingo’s which ultimately affects our revenue generated for the club. This
stipulation put in place by the AGLC penalizes smaller clubs. Randy suggests to write a letter to the AGLC
proposing that rather than creating an range percentage rate on the revenue, that perhaps we only issue a
maximum credit of $25 per worker credit.
TO DO: Randy and Murray will draft a letter to AGLC proposing that the LCC is able to i ssue
$25/worker maximum credits for Bingo’s worked.
4. COMMITTEE REPORTS:
DISCUSSION
A) JUNIOR LEAGUE:
SPEAKER: RANDY FOR LESLIE

The junior league only has 2 more weeks to go until the end of their season.

They hosted a very successful bonspiel, which was well received by all.
B) FUNDRAISING
Nothing to report.
SPEAKER: MICAHEL
C) BONSPIELS:
SPEAKERS: MICHAEL

The next upcoming Bonspiel is the Men’s Bonspiel on March 22, 2014. Presently there are 10 teams
registered, hoping to have at least 16 teams in the event.

Summer Spiel: - Suggested possible dates of August 29-31/14 and or September 5-6/14.
D) MEMBERSHIPS:

Nothing to report.
SPEAKER: SYLVIA / LIL
E) ADVERTISING:

SPEAKER: TRENT
No new advertising.
F) CITY LIAISON
SPEAKER: RANDY

Reminder note: Lease for the Leduc Curling Club is coming due in September 2013 .

The lease for the next 5 years is still being reviewed by the lawyers, we do not have a signed
copy back yet.
G) TREASURER`s REPORT (Attachments 4G)
SPEAKER: SYLVIA

Treasurer’s report & Accounts Receivable report was presented and reviewed.

See attached for figures.

Sylvia comments that she anticipates that we should be at par with the estimated revenue for the club at the
end of the curling season.

MOTION 03-10-04: Motion brought forward by Sylvia to accept the Treasurers report as presented,
Seconded by Paul. All in Favor. MOTION CARRIED.
H)






BANQUET
SPEAKER: KERRIE
Date selected for the windup is Saturday, May 3, 2014.
Randy will confirm the location for the event with Jessica Farmer, City of Leduc.
Kerrie provides quote details for food based at: $22/ plate. Tic kets are for sale at $30 which means the
remaining $8 in sales will count towards the DJ entertainment. Quote for ‘Mr.Entertainment DJ Services is
$630, of which the deposit has been paid as of today’s date.
Paul indicates that he has sourced out the costs for the “horse race” game, similar to the Legions set up and
it is approximately $520 Grid Supplies, $960 for Numbers and these amounts to not reflect the cost o
crafting the horses. Paul indicated he will ask the Legion if we are able to borrow theirs .
Dawn also indicated she will ask St.Albert if they will loan theirs.
Kerrie thanks Sylvia for all her assistance in dropping off the donation letters and picking up donations for
the silent auction.
5. MANAGER’S REPORT (ATTACHMENTS #5)
DISCUSSION
SPEAKER: RANDY

Randy advised that there are two outstanding invoices for advertising, Trent indicates he will contact the
parties and attempt to collect.

Randy seeks feedback on whether if a team has registered 4, 5, 6 p layers on their team and they are a club
champion, how many jackets should their team receive? Discussion held, determined that only 4 jackets will
be provided to the winning team.

Randy presents and reviews his Manager’s report, as attached.

Alberta Rocks contract ends in 2014.
2
6. ICE MAKER’S REPORT (ATTACHMENT #6)





7. SPARE POLICY
SPEAKER: BRETT
Brett discusses items on the long term capital list, benches, rocks etc.
Discussion held on whether or not the club wishes to recondition the rocks. He reported that to go from 5
mil to 6 mil, the quote is $16,000, of which shipping is $2,400. By reconditioning the rocks before they are
too far gone, extends and increases the life of the rocks.
Randy indicates that by reconditioning the rocks we become world renown in our facility, in turn, when we
have good facilities, ice and rocks, it brings in other clubs wanting to rent our ice, this is a potential revenue
generating move for the club. In the past we have had curlers from Korea, Ch ina, etc rent our facility to
practice on.
MOTION 03-10-05: Motion brought forward by Trent that the LCC will make the call to recondition the
rocks to a running surface of 6 mil. Motion seconded by Paul. All in Favor. MOTION CARRIED.
Requires assistance for another helper to assist with ice prep between draws for the Northern Seniors event
on Jan 23-25/14.
(ATTACHMENT #7)
SPEAKER: RANDY



Randy presents the current spare policy, as attached.
Discussion and voting exercise completed on various ideas presented for “spares” held.
MOTION 03-10-06: Motion brought forward by Paul that a “Spare can play any position to individual is
replacing but cannot bump the regular players to lower positions. Seconded by Lil. Motion not supported
by Dawn and Michael. MOTION CARRIED.

MOTION 03-10-07: Motion brought forward by Michael that if a team member qualifies on more than one
team, the member must choose which team to represent. If one team loses, the other team is not allowed
to play for the team they decided not to represent. Motion Seconded by Trent. All in Favor. MOTION
CARRIED.
8. PRESIDENT’S REPORT
SPEAKER: MURRAY

Nothing to report.
9. ADJOURNMENT
ACTION ITEMS
SPEAKER: MURRAY
DESCRIPTION
ASSIGNED TO
MOTION 03-10-08- Brought forward by Trent to adjourn the
meeting at 9:05 p.m. MOTION CARRIED
SPECIAL NOTES
Date of next meeting:
April 14 – 7:30 p.m.- Venger Group Boardroom
3
DUE DATE