San Angelo Independent School District
07-031-10-08
% Discount for Sheet Music, Instruments, Supplies, Equipment and Repairs
The San Angelo Independent School District is accepting sealed proposals for % discount catalog
price, shelf price or price list for sheet music, instruments, instrument parts, supplies and
equipment, general supplies and equipment, instruments repairs and maintenance.
Proposals will be received in the Purchasing Department, 1621 University, San Angelo, TX 76904
until 10:00AM, Thursday, October 04, 2007. Proposal envelopes shall be plainly marked on the
lower left-hand corner with your company name and the following information:
Sealed #07-031-10-07
Your Company Name
For: Sheet Music, Instruments, Supplies,
Equipment and Repairs
Do Not Open Until: 10:00AM – 10/04/07
The bid packet may be found at http://www.saisd.org/bids OR
may be obtained from the SAISD Purchasing Department, 1621 University, San Angelo, Texas,
325.947.3759.
Any deviation from our General Terms and Conditions for Bidding and the Special Terms and
Conditions must be noted on the Deviation/Compliance Signature form provided.
Proposals will be publicly opened immediately following the specified deadline. Any proposal
received later than the specified time, whether delivered in person or mailed, will be disqualified.
FAXED PROPOSALS WILL NOT BE ACCEPTED.
After evaluation of all proposals is completed, the Purchasing Department will present a
recommendation to the SAISD Board of Trustees at the regularly scheduled monthly meeting.
The San Angelo Independent School District reserves the right to reject any or all proposals and to
accept any proposal deemed most advantageous to the District.
Disclosure Statement:
HB 914 requires vendors to submit a conflict of interest questionnaire for gifts given to public officers. HB 914 and this
questionnaire may be found on the San Angelo ISD website at www.saisd.org/insaisd/business/HouseBill914.htm. Each
vendor desiring to do business with San Angelo ISD is required to familiarize themselves with this law and comply will
all requirements. Failure to follow these requirements may result in being removed from the approved vendor list for
San Angelo ISD.
If additional information should be required, contact the undersigned at 325.947.3759.
Respectfully,
Steve Van Hoozer
Director of Purchasing
Purchasing Department
1621 UNIVERSITY
SAN ANGELO, TX 76904
325.947.3759
FAX: 325.947.3837
San Angelo Independent School District
07-031-10-08
Special Terms and Conditions
It is the intention of the San Angelo Independent School District to establish a contract for band, choral
and orchestra related material, supplies, equipment, instruments, repairs and services to be used
throughout the District.
Vendors shall complete the “Catalog Information Page” with a % Off Catalog Price and/or % Off Price
List and/or % Off Shelf Price. NOTE: The discount may range from 0% to 99%. Vendors shall
include a specific discount. We are also requesting line item pricing on certain items to be purchased.
This pricing will assist the purchasing department in identifying multiple primary and secondary vendors
in certain categories.
The District cannot project the needs for the items that will be ordered via this proposal. Each campus
will order on an “as needed basis”, unless specified on the line item bid page.
All prices shall include freight and delivery
San Angelo ISD will not be responsible for any goods delivered without a purchase order signed by the
authorized agent and/or proper authorization from the Purchasing Department.
THIS WILL BE A MULTI-AWARD PROPOSAL. The SAISD may obtain phone/fax quotations
from approved vendors during the contract period.
FAILURE TO RESPOND TO THIS PROPOSAL WILL RESULT IN REMOVAL FROM THE
APPROVED VENDORS LISTS. This will preclude any campus or department from ordering
from your company.
Contract Period
This contract shall be for the period of one (1) year, November 1, 2007 through October 31 2008.
Purchasing Department
1621 UNIVERSITY
SAN ANGELO, TX 76904
325.947.3759
FAX: 325.947.3837
San Angelo Independent School District
GENERAL TERMS AND CONDITIONS FOR BIDDING
APPLICABILITY – THESE CONDITIONS ARE APPLICABLE AND FORM A PART OF THE CONTRACT
DOCUMENTS AND A PART OF THE TERMS OF THE PURCHASE ORDER FOR ITEMS AND/OR
SERVICE INCLUDED IN THE SPECIFICATIONS AND BID FORMS ISSUED HEREWITH.
INSURANCE REQUIREMENTS - PROOF OF INSURANCE WILL BE REQUIRED FOR GENERAL
LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS’ COMP. INSURANCE LIMITS WILL BE
$1,000,000 PER OCCURRENCE ON GENERAL LIABILITY, $500,000 ON AUTO, AND STATUTORY
LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS APPLY TO ALL CATEGORIES WHERE
SERVICES ARE PROVIDED ON A SAN ANGELO ISD SITE.
CONSTRUCTION BOND REQUIREMENTS - BONDING SURETIES MUST BE QUALIFIED TO DO
BUSINESS IN TEXAS AND ACCEPTABLE TO THE DISTRICT.
BID BOND IN THE AMOUNT OF FIVE PERCENT (5%) OF THE BID MUST BE SUBMITTED
WITH ANY CONSTRUCTION BID.
PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEEDS
$25,000.00.
PERFORMANCE BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEEDS
$100,000.00.
SPECIFICATIONS MAY BE THOSE DEVELOPED BY THE USING DEPARTMENT OR BY THE
MANUFACTURER TO REPRESENT ITEMS OF REGULARLY MANUFACTURED PRODUCTS.
DISTRICT SPECIFICATIONS HAVE BEEN DEVELOPED BY THE USING DEPARTMENT TO SHOW
MINIMAL STANDARDS AS TO THE USAGE, MATERIALS, AND CONTENTS BASED ON THEIR
NEEDS.
MANUFACTURER’S SPECIFICATIONS (DESIGN GUIDE), WHEN USED BY THE DISTRICT, ARE TO
BE CONSIDERED INFORMATIVE TO GIVE THE BIDDER INFORMATION AS TO THE TYPE AND
KIND REQUESTED. PROPOSALS ON ANY REPUTABLE MANUFACTURER’S REGULARLY
PRODUCED PRODUCT OF SUCH ITEMS SIMILAR AND SUBSTANTIALLY EQUIVALENT MAY BE
CONSIDERED. SAISD RETINS THE RIGHT TO DECIDE IF ALTERNATE ITEMS ARE ACCEPTABLE.
BIDS SHALL BE SUBMITTED ON THESE FORMS. DEVIATIONS TO THE GENERAL CONDITIONS
AND/OR SPECIFICATIONS SHALL BE CONSPICUOUSLY NOTED IN WRITING BY THE BIDDER AND
SHALL BE INCLUDED ON THE ENCLOSED DEVIATION FORM.
QUANTITIES REQUIRED ARE SUBSTANTIALLY CORRECT, BUT THE DISTRICT RESERVES THE
RIGHT TO PURCHASE ADDITIONAL QUANTITIES ABOVE THAT STATED AT THE SAME UNIT
PRICE UNLESS OTHERWISE SPECIFIED BY THE BIDDER.
WITHDRAWAL OF BIDS WILL NOT BE ALLOWED FOR A PERIOD OF 90 DAYS FOLLOWING THE
BID OPENING.
DELIVERIES REQUIRED IN THIS BID SHALL BE FREIGHT PREPAID, F.O.B. DESTINATION AND BID
PRICES SHALL INCLUDE ALL FREIGHT AND DELIVERY CHARGES UNLESS OTHERWISE STATED
IN YOUR DEVIATIONS.
WARRANTY CONDITIONS FOR ALL SUPPLIES AND/OR EQUIPMENT SHALL BE CONSIDERED
MANUFACTURER’S MINIMUM STANDARD WARRANTY UNLESS OTHERWISE AGREED TO IN
WRITING. BIDDER SHALL BE AN AUTHORIZED DEALER, DISTRIBUTOR, OR MANUFACTURER
FOR THE PRODUCT. ALL EQUIPMENT BID SHALL BE NEW UNLESS CLEARLY STATED IN
WRITING.
Purchasing Department
1621 UNIVERSITY
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
San Angelo Independent School District
GENERAL TERMS AND CONDITIONS FOR BIDDING
PAGE 2
SAMPLES, WHEN CALLED FOR, SHALL BE SUBMITTED WITH THE BID, UNLESS STATED
OTHERWISE. SAMPLES SHALL BE DELIVERED BY THE BIDDER TO THE ATTENTION OF THE
DIRECTOR OF PURCHASING, 1621 UNIVERISTY, SAN ANGELO, TX 76904, PRIOR TO THE
OPENING OF THE BIDS. EACH SAMPLE SHALL BE CLEARLY TAGGED TO SHOW THE BIDDER’S
NAME, ADDRESS, BID TITLE AND BID ITEM NUMBER FOR WHICH THE SAMPLE IS PROPOSED.
SAMPLE ITEMS FROM THE SUCCESSFUL BIDDER MAY BE RETAINED FOR THE PURPOSE OF
DETERMINING THAT THE QUALITY AND WORKMANSHIP OF THE DELIVERED ITEMS ARE
COMPARABLE TO THE SAMPLE.
EVALUATION OF BIDS TAKES INTO ACCOUNT THE FOLLOWING CONSIDERATIONS: PRICE,
QUALITY, SUITABILITY FOR THE INTENDED USE, PROBABILITY OF CONTINUOUS AVAILABILITY,
VENDORS SERVICE, SAFETY RECORD, AND DATE OF PROPOSED DELIVERY AND PLACEMENT.
IT IS NOT THE POLICY OF THE SAN ANGELO INDEPENDENT SCHOOL DISTRICT TO PURCHASE
SOLELY ON THE BASIS OF LOW BIDS ALONE.
DISCLOSURES: BY SIGNING THIS BID, A BIDDER AFFIRMS THAT HE/SHE HAS NOT GIVEN,
OFFERED TO GIVE, NOR INTENDS TO GIVE AT ANY TIME HEREAFTER ANY ECONOMIC
OPPORTUNITY, FUTURE EMPLOYMENT, GIFT, LOAN, GRATUITY, SPECIAL DISCOUNT, TRIP,
FAVOR, OR SERVICE TO A PUBLIC SERVANT IN CONNECTION WITH THE BID SUBMITTED.
Until a contract resulting from this process is executed, no employee, agent or representative of
any professional services provider shall make available or discuss its proposal with the media in
any form, electronic or printed, or with any elected or appointed official or officer of the District
(including members of the Board of Trustees), or any employee, agent or other representative of
the District unless specifically authorized to do so by the Director of Purchasing & Special
Projects. Failure to comply with these restrictions may result in disqualification of the firm from
the project.
BY SIGNING THIS BID, A BIDDER AFFIRMS THAT, TO THE BEST OF HIS/HER KNOWLEDGE, THE
BID HAS BEEN ARRIVED AT INDEPENDENTLY, AND IS SUBMITTED WITHOUT COLLUSION WITH
ANYONE TO OBTAIN INFORMATION OR GAIN FAVORITISM THAT WOULD IN ANY WAY LIMIT
COMPETITION OR GIVE THEM AN UNFAIR ADVANTAGE OVER OTHER BIDDERS IN THE AWARD
OF THIS BID ITEM.
ALL CONTRACTS AND AGREEMENTS BETWEEN MERCHANTS AND THE SAN ANGELO
INDEPENDENT SCHOOL DISTRICT SHALL STRICTLY ADHERE TO THE STATUTES AS SET FORTH
IN THE UNIFORM COMMERCIAL CODE AS LAST AMENDED IN 1990 BY THE AMERICAN LAW
INSTITUTE IN THE NATIONAL CONFERENCE OF COMMISSIONERS ON UNIFORM STATE LAWS.
(REFERENCE: UNIFORM COMMERCIAL CODE, 1990 OFFICIAL TEXT)
CONTRACTS FOR PURCHASE WILL BE PUT INTO EFFECT BY MEANS OF A PURCHASE
ORDER(S) AND/OR FORMAL CONTRACT EXECUTED BY THE DIRECTOR OF PURCHASING AFTER
BIDS HAVE BEEN AWARDED. ANY ADDITIONAL AGREEMENTS/CONTRACTS TO BE SIGNED BY
SAISD SHALL BE INCLUDED WITH THE BID.
A SUMMARY OF THE BIDS MAY BE FOUND FOR AT LEAST 90 DAYS ON THE SAISD WEBSITE
(www.saisd.org/purchasing) AFTER THE BID HAS BEEN AWARDED BY THE BOARD OF TRUSTEES.
Purchasing Department
1621 UNIVERSITY
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
San Angelo Independent School District
REQUEST FOR PROPOSAL
Bid Name: % Discount Sheet Music,
Instruments, Supplies, Equipment and
Repairs
Bid Opening Date and Time:
10/04/07 – 10AM
Bid Number: 07-031-10-08
Contract Time Period: 11/01/07 – 10/31/08
Location of Bid Opening:
Purchasing Department
1621 University
San Angelo, TX 76904
The undersigned authorized representative of the vendor indicated below hereby acknowledges:
1.
2.
3.
4.
5.
That he/she is authorized to enter into contractual relationships on behalf of the company indicated below, and
That he/she has carefully examined this Bid Notice, the accompanying Bid Forms, and the General Terms and
Conditions and Item Specifications associated with this Bid Invitation, and
That he/she proposes to supply any products or services submitted under this Bid Invitation at the prices quoted and in
strict compliance with the General Terms and Conditions, and Item Specifications associated with this Bid Invitation,
unless any exceptions are noted in writing with this bid response, and
That if any part of the bid is accepted, he/she will furnish all products or services awarded under this bid at the prices
quoted and in strict compliance with the General Terms and Conditions, and Item Specifications associated with this
Bid Invitation, unless any exceptions are noted in writing with this bid response, and
That any and all exceptions to the General Terms or Conditions of this bid have been noted in writing in this bid
response, and that no other exceptions to the General Terms or Conditions will be claimed.
By submitting a bid, each bidder agrees to waive any claim it has or may have against the San Angelo Independent
School District, the Architect/Engineer, and their respective employees, arising out of or in connection with the
administration, evaluation, or recommendation of any bid; waiver of any requirements under the Bid Documents; or
the Contract Documents; acceptance or rejection of any bids; and award of the Contract.
Offeror agrees to exhaust its administrative remedies under District Policy and the Disputes Clause of any resulting
contract before seeking judicial relief of any type in connection with any matter related to this solicitation, the award
of any contract, and any dispute under any resulting contract.
Name of Bidding Company
Date
Address
Signature of Authorized Representative
City, State, Zip
Printed name of Authorized Representative
Contact Name
Position of Authorized Representative
Telephone Number of Contact Person
Fax Number of Contact Person
E-mail Address of Contact Person
Web Address
THIS DOCUMENT MUST BE SIGNED AND
RETURNED IN SEALED BID PACKAGE OR BID MAY BE REJECTED
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
1
San Angelo Independent School District
FELONY CONVICTION NOTICE
Senate Bill 1 passed by the State of Texas Legislators, Section 44.034, Notification of Criminal History, Subsection (a) states a
person or business entity that enters into a contract with a school district must give advance notice to the district if the person
or owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony.
Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that
the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the
conviction. The district must compensate the person or business entity for services performed before the termination of the
contract.
I, the undersigned agent for the firm named below, certify that the information concerning notification of felony conviction has
been reviewed by me and the following information furnished is true to the best of my knowledge.
My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.
My firm is not owned or operated by anyone who has been convicted of a felony.
My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Company Name
Signature of Authorized Company Official
Authorized Company Official’s Name and Title (Please Print)
THIS DOCUMENT MUST BE COMPLETED, SIGNED AND
RETURNED IN SEALED PROPOSAL PACKAGE
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
2
San Angelo Independent School District
% Discount Information Page
CHECK ALL APPROPRIATE CATEGORIES
Band
Choral
Orchestra
Sheet Music
Instruments
Instrument Repairs
& Maintenance
General Supplies
Equipment
Uniforms
Miscellaneous
Sheet Music
Instruments
Instrument Repairs &
Maintenance
General Supplies
Equipment
Uniforms
Miscellaneous
Sheet Music
Instruments
Instrument Repairs &
Maintenance
General Supplies
Equipment
Uniforms
Miscellaneous
Company Name:
% DISCOUNT
%
Does your company require a specific
quote number?
% Discount (0-99%) may be based on catalog price, shelf price, price list, etc.
NOTE: This discount may range from 0% to 99%
THIS WILL BE A MULTI-AWARD PROPOSAL
(NOTE: Please make as many copies as required to support your proposal solicitation)
THIS DOCUMENT MUST BE COMPLETED, INITIALLED AND RETURNED IN SEALED
PROPOSAL PACKAGE
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
3
San Angelo Independent School District
Deviation/Compliance Signature Form
If the undersigned bidder intends to deviate from the General Terms and conditions or Item Specifications listed in this
Proposal Invitation, all such deviations must be listed on this page, with complete and detailed conditions and information
included or attached. San Angelo ISD will consider any deviations in its proposal award decisions, and San Angelo ISD
reserves the right to accept or reject any bid based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this form, the vendor assures San Angelo ISD of their full compliance with the
General Terms and Conditions, Item Specifications, and all other information contained in this Proposal Invitation.
No Deviations
Yes Deviations
List any deviations your company is submitting below:
Signature of Authorized Representative
Date
Printed Name and Title
THIS DOCUMENT MUST BE COMPLETED, SIGNED AND RETURNED IN SEALED
PROPOSAL PACKAGE
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
4
San Angelo Independent School District
BID CERTIFICATION
Company Name (Please Print)
As defined by Texas House Bill 602, a “nonresident bidder” means a bidder whose principal place of
business is not in Texas, but excludes a contractor whose ultimate parent company or majority owner has its
principal place of business in Texas.
I certify that my company is a “resident bidder”:
I certify that my company qualifies as a “Nonresident Bidder”. Note: You must furnish the following information.
Indicate the following information for your “Resident State”: (The state your principal place of business is located in.)
(A)
Does your “residence state” require bidders whose principal place of business is in Texas to underbid
bidders whose residence state is the same as yours by a prescribed amount or percentage to receive a comparable
contract? “Residence State” means the state in which the principal place of business is located.
Yes
No
(B)
What is the amount or percentage? $___________ or ____________%
** Certification: I certify that the above information is correct. _____** initials required.
Forms Checklist
Completed – Notice of Invitation to Bid
Completed –Felony Conviction Notice
Completed – Discount Information Page
Completed – Deviations-Compliance Page
Completed – Bid Certification
THIS DOCUMENT MUST BE COMPLETED, INITIALLED AND RETURNED IN SEALED
PROPOSAL PACKAGE
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
5
#07-031-10-08
INSTRUMENT BID FORM
ITEM
Manf.
Price
Product # each
Notes:
BAND INSTRUMENTS
Yamaha Power-lite Marching Tri-Toms w/carriers and cases
Yamaha Power-lite Marching Bass Drums w/cases 16"
Yamaha Power-lite Marching Bass Drums w/cases 18"
Yamaha Power-lite Marching Bass Drums w/cases 20"
Yamaha Power-lite Marching Bass Drums w/cases 22"
Yamaha Power-lite Marching Snare drums w/carriers and cases
Yamaha YEP321S Euphonium w/case
Yamaha YBB321 Tuba w/case
Yamaha YBB64 Tuba w/case
Yamaha YBB321WC Tuba
Yamaha YT475 Tenor Saxaphone
Yamaha YX350 Xylophone
Yamaha DG1590A Symphonic Bells
Yamaha YDB241 Oboe
Yamaha YEP201 Baritone
Yamaha YEP3215 Baritone
Fox Renard330 Oboe
Fox Renard220 Bassoon
Fox Renard51 Bassoon
Fox 400 Oboe
Selmer Paris 54 Tenor Saxaphone
Holton H378 French Horn
Holton Farkas French Horn
Bach Solist TBSOL100 Trombone
Cannonball T5L Tenor Saxaphone
Cannonball B5L Bari Saxaphone
Vito 7168 Bass Clarinet
ORCHESTRA INSTRUMENTS
3/4 Klaus Mueller Bass Outfit-Spruce top of medium grain. Inlaid
purfling. Plain two piece back. Ribs and scroll similar to back.
28 Fiberglass French bow, oxford nylon soft case.
15" Violas - Outfit Handcarved, spruce top of medium grain.. Inlaid purfling. Two1
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27
piece back of plain maple. Ribs and scroll similar to back. Ebony fingerboard, pegs, and
29 endbutton. Fiberglass bow and Thermoplastic case.
4/4 Klaus Mueller Cello Outfit -Constructed of laminated spruce and
maple. Two Piece back. Scroll of solid maple. Fiberglass bow and
30 Oxford nylon soft case.
VENDOR NAME: __________________________
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#07-031-10-08
GENERAL MUSIC SUPPLIES EQUIPMENT BID FORM
ITEM
Manf.
Price
Product # each
Notes:
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4
5
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7
8
9
10
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12
13
14
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16
17
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26
Tama Rhythm Watch Metronome
Yamaha TD 1 Chromatic Tuner
Remo 5" Pinstripe Multi Tom Head
Remo 10" Pinstripe Multi Tom Head
Remo 14" Pinstripe Multi Tom Head
Remo 13" White Max Marching Head
Remo 13" FaLam 2 K Smooth White Snare Side Head
Remo 18" Emperor Smooth White Bass Drum Head
Remo 22" Emperor Smooth White Bass Drum Head
Remo 26" Emperor Smooth White Bass Drum Head
Wind Chimes LP LP511C
Granite Blocks LP LP1210
Bongos Rodgers RBSN
Node 7050D tuner
Wenger Roughneck Music Stand
Wenger large music stand cart
Humes And Berg PC400 percussion cabinet
Adams Timpani covers w/short drop 26"
Adams Timpani covers w/short drop 32"
Pro Tec PB317 basson cases
MTS euphonium cases for upright bell
Pearl Gooseneck Suspended cymbal stand
Yamaha RMTVB tubular vest marching bass drum carrrier
Dynasty V Bar Tom carrier
Pro Tec C242 baritone cases
Pro Tec Deluxe Tuba 18" bell tuba cases
27 Double Bass Bows Glasser fiberglass w/plastic grip 3/4" French
28 Double Bass Bows Glasser fiberglass w/plastic grip 3/4"
29 Wenger Student Chairs
30 Chair Storage Rack
31 Four-Unit Bass Storage Rack
32 Six-Unit Cello Storage Rack
33 Wenger Storage Unit #1
34 Wenger Storage Unit #5
35 Wenger Storage Unit #10
36 Wenger Storage Unit #11
37 Wenger Storage Unit #12
38 Yamaha Power-lite Marching Bass Drum Carrier
39 Manhasset Music Stands
40 Manhasset Music Stand Storage Racks
VENDOR NAME: __________________________
1