MINUTES
SPECIAL PURPOSES COMMITTEE MEETING
MONDAY, 21 OCTOBER, 2013
MUNICIPAL OFFICES
QUEEN STREET, MORNINGTON
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
MORNINGTON PENINSULA SHIRE COUNCIL
WARDS AND COUNCILLORS
Briars
Cr. Bev Colomb
Cr. Andrew Dixon
Cr. Anne Shaw
Cerberus
Cr. David Garnock
Nepean
Cr. Hugh Fraser
Cr. Tim Rodgers
Red Hill
Cr. Frank Martin
Seawinds
Cr. Antonella Celi
Cr. David Gibb
Cr. Graham Pittock
Watson
Cr. Lynn Bowden – Mayor
EXECUTIVE MANAGEMENT TEAM
Dr. Michael Kennedy OAM
Chief Executive Officer
Mr. Alex Atkins
Director – Sustainable Infrastructure
Mr. Stephen Chapple
Director – Sustainable Environment
Ms. Marilyn Kearney
Director – Sustainable Organisation
Mr. Rob Macindoe
Director – Sustainable Communities
Mornington Peninsula Shire Council
2
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
TABLE OF CONTENTS
ITEM
1
2
3
4
SUBJECT
PAGE NO
OPENING AND PROCEDURAL MATTERS ............................................................................. 5
1.1
Apologies ........................................................................................................................... 5
1.2
Confirmation of Minutes ................................................................................................. 5
1.3
Disclosure of Conflicts of Interest Pursuant to Section 79 of the Local Government
Act 1989 ............................................................................................................................. 6
1.4
Chairperson Advice to Public ......................................................................................... 6
MANAGEMENT REPORTS ......................................................................................................... 7
2.1
Tender 1864 – Melbourne Road and Canterbury Jetty Road Roundabout
Construction Works, Blairgowrie – National Black Spot Funding Project ................ 7
2.2
Tender 1881 – Millbank Drive Drainage Upgrade, Mount Eliza ............................... 11
2.3
Tender 1889 – Principal Consultant Services for New Sports Pavilion, Citation
Reserve, Mount Martha ................................................................................................. 15
2.4
Tender 1894 – Road Reconstruction Works: Shanns Avenue/Jeannine Court,
Mount Martha – Special Charge Scheme .................................................................... 19
2.5
Expression of Interest – 4 Hotham Road, Sorrento .................................................... 23
2.6
Nominations for Membership of Section 86 Special Committees of Management
– Shire Halls and Reserves ............................................................................................ 29
CONFIDENTIAL REPORTS ...................................................................................................... 47
3.1
Confidential Report ........................................................................................................ 47
3.2
Confidential Report ........................................................................................................ 47
3.3
Confidential Report ........................................................................................................ 47
COMMITTEE AND INFORMATION REPORTS .................................................................... 48
4.1
Councillor Communicator ............................................................................................. 48
4.2
Councillor Briefing Requests ........................................................................................ 48
4.3
Assembly of Councillors - Confidential Items ............................................................. 48
Mornington Peninsula Shire Council
Special Purposes Committee Meeting Minutes
5
6
Monday, 21 October, 2013
OTHER BUSINESS ....................................................................................................................... 49
5.1
Urgent Business .............................................................................................................. 49
5.2
Notices of Motion ............................................................................................................ 49
MEETING CLOSE ....................................................................................................................... 50
Mornington Peninsula Shire Council
Special Purposes Committee Meeting Minutes
1
Monday, 21 October, 2013
OPENING AND PROCEDURAL MATTERS
Meeting Opened at 5:15 p.m.
Election of Chairman
Moved: Cr. Bowden
Seconded: Cr. Shaw
That Cr. Martin be elected Chairman of the Special Purposes Committee Meeting held 21 October, 2013.
Carried
Present
Cr. Frank Martin (Chairperson)
Mayor, Cr. Lynn Bowden
Cr. Bev Colomb
Cr. Andrew Dixon
Cr. David Garnock
Cr. Anne Shaw
Dr. Michael Kennedy OAM, Chief Executive Officer
1.1
Apologies
Cr. Antonella Celi
Cr. David Gibb
Cr. Hugh Fraser
Cr. Graham Pittock
Cr. Tim Rodgers
1.2
Confirmation of Minutes
RECOMMENDATION
The the Minutes of the Previous Special Purposes Committee Meeting held on 16 September, 2013 be confirmed.
COMMITTEE DECISION
Moved: Cr. Bowden
Seconded: Cr. Garnock
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
5
Special Purposes Committee Meeting Minutes
1.3
Monday, 21 October, 2013
Disclosure of Conflicts of Interest Pursuant to Section 79 of the Local Government Act 1989
Nil.
1.4
Chairperson Advice to Public
“All reports, information and recommendations contained in this Agenda have been designated by the Chief
Executive Officer as confidential pursuant to Section 77(2)(c) of the Local Government Act 1989 and accordingly
have been referred to the Special Purposes Committee for a decision under delegation.”
The Committee may resolve that the meeting be closed to members of the public in accordance with Section
89(2) of the Local Government Act 1989.
Mornington Peninsula Shire Council
6
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2
MANAGEMENT REPORTS
2.1
Tender 1864 – Melbourne Road and Canterbury Jetty Road Roundabout Construction Works,
Blairgowrie – National Black Spot Funding Project
Prepared By
Chathura Gamage, Civil Design Engineer – Infrastructure Projects;
and Derek Rotter, Project Manager – Design
Authorised By
Manager – Infrastructure Projects
File No.
fA84725
Attachment(s)
YES
Officers Present for Item 2.1:
Dr. Michael Kennedy OAM, Alex Atkins, Stephen Chapple, Marilyn Kearney, Rob Macindoe, Sophia
Schyschow, Derek Rotter, Rames Khanal, Chathura Gamage, Byron Douglas, Jude Glenny, Sam Polatidis,
Yasmin Woods and Mark Howells
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee should resolve to
go into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
MEETING CLOSED TO THE PUBLIC
Moved: Cr. Shaw
Seconded: Cr. Colomb
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee resolves to go
into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
Carried
PURPOSE
This contract is for the construction of a new roundabout at the intersection of Melbourne Road and Canterbury
Jetty Road, Blairgowrie. These works are part of the Federal Government’s National Black Spot Program.
An open tender was called to seek submissions for this project. A comprehensive tender assessment and
evaluation in accordance with the published criteria has been undertaken.
A tender submission has been recommended for acceptance.
Mornington Peninsula Shire Council
7
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.1 Tender 1864 – Melbourne Road and Canterbury Jetty Road Roundabout Construction Works,
Blairgowrie – National Black Spot Funding Project (Cont.)
BACKGROUND
The objective of the works is to improve intersection functionality and safety for road users. It is proposed to
construct a new roundabout at the intersection of Melbourne Road and Canterbury Jetty Road, Blairgowrie.
Over a five year period there have been 12 reported crashes over a 3.2 kilometre section of Melbourne Road
from Dundas Street to Canterbury Jetty Road.
Construction of the roundabout will significantly improve traffic flow, improve road safety reducing the
likelihood of vehicle collisions and improve the overall functionality of the intersection for through traffic of
the industrial precinct.
The intersection upgrade works are being funded by the Federal Government through the National Black Spot
Program.
It is anticipated that construction works will take 12 weeks and the works are to be completed by late April
2014.
PUBLIC NOTIFICATION
Tenders were invited by public notice in The Age on Saturday, 22 June, 2013. Tenders closed at 3.00 p.m,
Thursday, 12 July, 2013.
TENDERS RECEIVED
Submissions were received from the following firms.
Firm
Location
Maw Civil Pty. Ltd.
Dromana
Earthlink Contractors Pty Ltd
Croydon
Downer Edi Works Pty Ltd
Dandenong South
Streetworks Pty Ltd
Narre Warren
Global Contracting Pty Ltd
Seymour
Gilmore Civil Pty Ltd
Hastings
CDN Contractors Pty Ltd
Reservoir
CityWide
Melbourne
Mornington Peninsula Shire Council
8
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.1 Tender 1864 – Melbourne Road and Canterbury Jetty Road Roundabout Construction Works,
Blairgowrie – National Black Spot Funding Project (Cont.)
TENDER EVALUATION
Submissions were assessed according to the following criteria.
Evaluation Criteria
Weighting (%)
Price submitted for the supply of the services
60
Demonstrated capacity of the tender to supply the services
20
Quality Assurance
10
Reports from Referees
10
Total
100
To be selected as the recommended tender, a firm must rate highly in relation to its tender price, demonstrated
capacity, construction methodology, quality systems and referee reports. The result of the tender evaluation
process is summarised in the confidential section to this report.
EVALUATION PANEL
The evaluation panel for the assessment of quotes consisted of the following officers:
Mr. Derek Rotter, Project Manager – Design;
Mr. Chathura Gamage, Civil Design Engineer;
Mr. Mark Newnham, Team Leader – Construction and Asset Protection; and
Mr. Ansel Arcuri, Construction Officer – Capital Works.
LUMP SUM CONTRACT
A lump sum contract has been adopted as both the quantity and quality of the works has been specified. It is
the simplest form of contract to administer and actual quantities do not have to be measured in the field for
payment purposes. It further limits exposure for construction cost overruns. A schedule is included for the
purpose of calculating any variations, should any be required.
TERM OF CONTRACT
The term of contract expires in 12 weeks from possession of site with a 12 months maintenance period following
completion of the works.
OFFICER DIRECT OR INDIRECT INTEREST
No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.
Mornington Peninsula Shire Council
9
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.1 Tender 1864 – Melbourne Road and Canterbury Jetty Road Roundabout Construction Works,
Blairgowrie – National Black Spot Funding Project (Cont.)
RECOMMENDATION
1.
That Council, having considered all tenders received for Tender 1864 – Roundabout Construction
Works at Intersection Melbourne Road and Canterbury Jetty Road, Blairgowrie, hereby accepts the
tender submitted by Maw Civil Pty Ltd for a lump sum price of $594,891.50 (excluding GST).
2.
That the Common Seal of the Mornington Peninsula Shire Council be affixed where necessary and the
relevant documents be signed by the authorised officers.
3.
That the Committee resolves that the report and Committee decision are not confidential pursuant to
Section 77(2)(a) and (b) of the Local Government Act 1989.
4.
That the Committee resolves that the attachment to this report passed in camera be retained as a
confidential item pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be placed
in a separate minute book for confidential items.
COMMITTEE DECISION
Moved: Cr. Colomb
Seconded: Cr. Shaw
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
10
Special Purposes Committee Meeting Minutes
2.2
Monday, 21 October, 2013
Tender 1881 – Millbank Drive Drainage Upgrade, Mount Eliza
Prepared By
Chathura Gamage, Civil Design Engineer – Infrastructure Projects; and
Derek Rotter, Project Manager – Design
Authorised By
Manager – Infrastructure Projects
File No.
A4813428
Attachment(s)
YES
Officers Present for Item 2.2:
Dr. Michael Kennedy OAM, Alex Atkins, Stephen Chapple, Marilyn Kearney, Rob Macindoe, Sophia
Schyschow, Derek Rotter, Rames Khanal, Chathura Gamage, Byron Douglas, Jude Glenny, Sam Polatidis,
Yasmin Woods and Mark Howells
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee should resolve to
go into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
MEETING CLOSED TO THE PUBLIC
Moved: Cr. Shaw
Seconded: Cr. Colomb
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee resolves to go
into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
Carried
PURPOSE
This contract is for drainage upgrade works along Millbank Drive and Bellbird Road, Mount Eliza.
An open tender was called to seek submissions for this project. A comprehensive tender assessment and
evaluation in accordance with the published criteria has been undertaken.
A tender submission has been recommended for acceptance.
Mornington Peninsula Shire Council
11
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.2 Tender 1881 – Millbank Drive Drainage Upgrade, Mount Eliza (Cont.)
BACKGROUND
The proposed works are to alleviate current flooding issues associated with eighteen properties located within
Millbank Drive and Bellbird Road, Mount Eliza. The works will provide for the upgrade of the existing drainage
system, by duplicating the current pipe network and providing a surcharge path through the Council Reserve
located within Millbank Drive to Kackeraboite Creek.
The proposed drainage improvements include the following:
Installation of a new, high flow pipe network including pipes and pits;
Upgrade of existing pipes;
Replacement of road pavement;
Concrete kerb and channel;
Re-grading of driveways;
Rock outfall; and
Other associated works.
The drainage works are being funded by the Shire’s Local Integrated Drainage Strategy.
It is anticipated that construction works will take 10 weeks and the works are to be completed by late December
2013.
TENDER INVITATION
Tenders were invited by public notice in The Age on Saturday, 14 September, 2013. Tenders closed at 3:00
p.m. on Wednesday, 2 October, 2013.
TENDERS RECEIVED
Submissions were received from the following firms.
Firm
Location
Civilmech Pty Ltd
Carrum Downs
Maw Civil Pty Ltd
Dromana
Streetworks Pty Ltd
Narre Warren
Comar Construction Pty Ltd
Beaconsfield
All-Waste Pumping Solution Pty Ltd
Tooradin
CDN Contractors Pty Ltd
Reservoir
Gilmore Civil Pty Ltd
Hastings
Winslow Contractors Pty Ltd
Campbellfield
Mornington Peninsula Shire Council
12
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.2 Tender 1881 – Millbank Drive Drainage Upgrade, Mount Eliza (Cont.)
TENDER EVALUATION
Submissions were assessed according to the following criteria.
Evaluation Criteria
Weighting (%)
Price submitted for the supply of the services
60
Demonstrated capacity of the tender to supply the services
20
Quality Assurance
10
Reports from Referees
10
Total
100
To be selected as the recommended tender, a firm must rate highly in relation to its tender price, demonstrated
capacity, construction methodology, quality systems and referee reports. The result of the tender evaluation
process is summarised in the confidential section to this report.
EVALUATION PANEL
The evaluation panel for the assessment of quotes consisted of the following officers:
Mr. Derek Rotter, Project Manager – Design;
Mr. Chathura Gamage, Civil Design Engineer; and
Mr. Ansel Arcuri, Construction Officer – Capital Works.
LUMP SUM CONTRACT
A lump sum contract has been adopted as both the quantity and quality of the works has been specified. It is
the simplest form of contract to administer and actual quantities do not have to be measured in the field for
payment purposes. It further limits exposure for construction cost overruns. A schedule is included for the
purpose of calculating any variations, should any be required.
TERM OF CONTRACT
The term of contract expires in 10 weeks from possession of site with a 12 months maintenance period following
completion of the works.
OFFICER DIRECT OR INDIRECT INTEREST
No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.
Mornington Peninsula Shire Council
13
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.2 Tender 1881 – Millbank Drive Drainage Upgrade, Mount Eliza (Cont.)
RECOMMENDATION
1.
That Council, having considered all tenders received for Tender 1881 – Drainage Upgrade Works at
Millbank Drive, Mount Eliza, hereby accepts the tender submitted by Civilmech Pty Ltd for a lump
sum price of $474,392 (excluding GST).
2.
That the Common Seal of the Mornington Peninsula Shire Council be affixed where necessary and
relevant documents be signed by the authorised officers.
3.
That the Committee resolved that the report and Committee decision are not confidential pursuant
to Section 77(2)(a) and (b) of the Local Government Act 1989.
4.
That the Committee resolves that the attachment to this report passed in camera be retained as a
confidential item pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be
placed in a separate minute book for confidential items.
COMMITTEE DECISION
Moved: Cr. Dixon
Seconded: Cr. Colomb
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
14
Special Purposes Committee Meeting Minutes
2.3
Monday, 21 October, 2013
Tender 1889 – Principal Consultant Services for New Sports Pavilion, Citation Reserve, Mount
Martha
Prepared By
Sam Polatidis – Infrastructure Project Manager; and
David Hampton – Project Manager – Capital Works
Authorised By
Manager – Infrastructure Project Management
File No.
A4814744
Attachment(s)
YES
Officers Present for Item 2.3:
Dr. Michael Kennedy OAM, Alex Atkins, Stephen Chapple, Marilyn Kearney, Rob Macindoe, Sophia
Schyschow, Derek Rotter, Rames Khanal, Chathura Gamage, Byron Douglas, Jude Glenny, Sam Polatidis,
Yasmin Woods and Mark Howells
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee should resolve to
go into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
MEETING CLOSED TO THE PUBLIC
Moved: Cr. Shaw
Seconded: Cr. Colomb
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee resolves to go
into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
Carried
PURPOSE
To accept a tender submission for principal consultant services for the design and documentation of a new
sports pavilion at Citation Reserve, Mount Martha.
Mornington Peninsula Shire Council
15
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.3 Tender 1889 – Principal Consultant Services for New Sports Pavilion, Citation Reserve, Mount
Martha (Cont.)
BACKGROUND
Council adopted a report(1) on its Sports Pavilion Strategy at its meeting held on 23 July, 2012, to ensure that
all sports pavilions meet current and future needs of the community and sports clubs.
Concept plans for Citation Reserve sports pavilion have been produced by MSM Architects in accordance with
the Sports Pavilion Strategy and under the direction of a project advisory committee. Membership of the advisory
committee was drawn from South Mornington Football Club, Ferrero Reserve User Group, Mount Martha
Cricket Club and Shire officers. The Shire proposes to build a new facility to service both junior and senior
ovals.
A principal consultant is being appointed to design and document this new building project. The design should
exhibit a high standard of design excellence in terms of its architectural expression, functionality, and
sustainability. It shall provide strong contribution to the quality of the Shire’s public environment, create a
sense of place, and instill community pride.
The principal consultant package includes:
Architectural services;
Landscape design;
Mechanical and electrical engineering;
Hydraulics and fire services;
Civil and structural engineering;
Building surveying and planning services; and
Quantity surveyor and construction management.
Under the Shire’s purchasing policy, tenders for goods and services exceeding $150,000 and where the
recommended tenderer is not the lowest cost tenderer must be considered by Council for acceptance.
TENDER INVITATION
Tenders were invited from three selected architectural consultants pre-qualified with the State Government’s
Construction Supplier Register (CSR). This register is available by arrangement to local government.
Tender documents were sent to three architectural consultants listed on the CSR on 28 August, 2013.
Firm
1
CSR Registration No.
Location
Baade Harbour Australia Pty Ltd
829621
Richmond
Mantric Architecture Pty Ltd
901446
Richmond
MSM & Associates Pty Ltd
845774
Frankston
Sports Pavilion Strategy, Item 2.6, Council Meeting, 23 July, 2012
Mornington Peninsula Shire Council
16
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.3 Tender 1889 – Principal Consultant Services for New Sports Pavilion, Citation Reserve, Mount
Martha (Cont.)
TENDERS RECEIVED
Tenders closed at 2:00 p.m. on 18 September, 2013.
Tender submissions were received from the following firms:
Firm
CSR Registration No.
Location
1.
Baade Harbour Australia Pty Ltd
829621
Richmond
2.
Mantric Architecture Pty Ltd
901446
Richmond
3.
MSM & Associates Pty Ltd
845774
Frankston
TENDER EVALUATION
Tenders were assessed according to the following criteria:
Evaluation Criteria
Weighting (%)
Price
50%
Previous experience with Sporting Pavilions of high design standards
20%
Past performance
20%
Proposed resources
10%
Total
100%
The result of the tender evaluation process is summarised in the confidential section of this report.
EVALUATION PANEL
The evaluation panel for the assessment of tenders consisted of the following individuals:
Mr. Sam Polatidis, Infrastructure Project Manager – Infrastructure Projects;
Mr. David Hampton, Project Manager – Capital Works; and
Mr. Craig Cinquegrana, Manager – Infrastructure Project Management.
LUMP SUM CONTRACT
A lump sum contract has been adopted for the services. A detailed specification of the services has been
documented.
Mornington Peninsula Shire Council
17
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.3 Tender 1889 – Principal Consultant Services for New Sports Pavilion, Citation Reserve, Mount
Martha (Cont.)
TERM OF CONTRACT
The principal consultant will commence services in October 2013 and have documentation completed by June
2014. Funding for the construction of the pavilion has been programmed for 2015/2016.
OFFICER DIRECT OR INDIRECT INTEREST
No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.
RECOMMENDATION
1.
That Council, having considered all tenders received for Contract 1889 – Principal Consultant Services
for Citation Reserve Sports Pavilion, Mount Martha, hereby accepts the tender submitted by Mantric
Architecture Pty Ltd for a lump sum price of $180,865 plus $18,086.50 GST.
2.
That the Common Seal of the Mornington Peninsula Shire Council be affixed where necessary and
relevant documents be signed by the authorised officers.
3.
That the Committee resolves that the report and Committee decision are not confidential pursuant to
Section 77(2)(a) and (b) of the Local Government Act 1989.
4.
That the Committee resolves that the attachment to this report passed in camera be retained as a
confidential item pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be
placed in a separate minute book for confidential items.
COMMITTEE DECISION
Moved: Cr. Shaw
Seconded: Cr. Dixon
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
18
Special Purposes Committee Meeting Minutes
2.4
Monday, 21 October, 2013
Tender 1894 – Road Reconstruction Works: Shanns Avenue/Jeannine Court, Mount Martha –
Special Charge Scheme
Prepared By
Rames Khanal, Civil Design Engineer – Infrastructure Projects; and
Derek Rotter, Project Manager – Design
Authorised By
Manager – Infrastructure Projects
File No.
A4815551
Attachment(s)
YES
Officers Present for Item 2.4:
Dr. Michael Kennedy OAM, Alex Atkins, Stephen Chapple, Marilyn Kearney, Rob Macindoe, Sophia
Schyschow, Derek Rotter, Rames Khanal, Chathura Gamage, Byron Douglas, Jude Glenny, Sam Polatidis,
Yasmin Woods and Mark Howells
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee should resolve to
go into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
MEETING CLOSED TO THE PUBLIC
Moved: Cr. Shaw
Seconded: Cr. Colomb
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee resolves to go
into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
Carried
PURPOSE
This contract is for the road construction of Shanns Avenue/Jeannine Court between The Esplanade and Osborne
Drive, Mount Martha. These works are part of a Special Charge Scheme. A public tender was advertised to
seek submissions for the project. A comprehensive tender assessment and evaluation in accordance with the
published criteria has been undertaken.
A tender submission is recommended for acceptance.
Mornington Peninsula Shire Council
19
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.4 Tender 1894 – Road Reconstruction Works: Shanns Avenue/Jeannine Court, Mount Martha – Special
Charge Scheme (Cont.)
BACKGROUND
The objective of the works is to improve access, safety, residential amenity and to reduce the impacts of storm
water runoff and maintenance costs. The Shire has been successful in establishing a Special Charge Scheme
agreement with the residents of Shanns Avenue and Jeannine Court, Mount Martha.
The contract works involve the construction of Shanns Avenue and dead end Jeannine Court, for a total length
of 500 metres.
The proposed new road reconstruction includes the following key elements:
A 5.5 metre wide road (back of kerb to back of kerb) for both Shanns Avenue and Jeannine Court;
At least three raised platforms with 50 kilometre per hour speed limit throughout the whole length;
Kerb and channel on both sides;
Concrete footpath (exposed aggregates type) along the section;
350 millimetre thick crushed rock, primer seal and 30 millimetre asphalt on top;
Drainage networks improvements; and
A total of 28 trees for removal and planting new trees on both sides as per planning permit conditions.
Shanns Avenue and Jeannine Court property owners, together with Council, will pay for the cost of these works
under the provisions of Shanns Avenue Special Charge Scheme. Council will contribute 34% of the cost of
works and property owners the other 66%. Council resolved to declare the Special Charge at its Council Meeting
on 10 September, 2012.
There has been extensive community consultation through the development of the Shanns Avenue Special
Charge Scheme, including posting of notices under the relevant statutory processes.
TENDER INVITATION
The project was advertised publicly on Saturday, 14 September, 2013, and tender documents were made available
to prospective contractors through the Mornington Peninsula Shire’s website. Tenders closed at 3:00 p.m. on
Thursday, 3 October, 2013.
Mornington Peninsula Shire Council
20
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.4 Tender 1894 – Road Reconstruction Works: Shanns Avenue/Jeannine Court, Mount Martha – Special
Charge Scheme (Cont.)
TENDERS RECEIVED
Submissions were received from the following firms.
Firm
Location
CDN Constructors Pty Ltd
Reservoir
Civilmech Pty Ltd
Carrum Downs
Downer Edi Pty Ltd
Dandenong
Gilmore Civil Pty Ltd
Hastings
Global Contracting Pty Ltd
Seymour
Jasper Concreting Pty Ltd
Carrum Downs
Maw Civil Pty Ltd
Dromana
Winslow Constructors Pty Ltd
Campbellfield
TENDER EVALUATION
Quotes were assessed according to the following criteria.
Evaluation Criteria
Weighting (%)
Price submitted for the supply of the services
60
Demonstrated capacity of the tender to supply the services
20
Quality Assurance
10
Reports from Referees
10
Total
100
To be selected as the recommended tender, a firm must rate highly in relation to its tender price, demonstrated
capacity, construction methodology, quality systems and referee reports. The result of the tender evaluation
process is summarised in the confidential section to this report.
EVALUATION PANEL
The evaluation panel for the assessment of quotes consisted of the following officers:
Mr. Derek Rotter, Project Manager – Design;
Mr. Rames Khanal, Civil Design Engineer; and;
Mr. Ansel Arcuri, Construction Officer.
Mornington Peninsula Shire Council
21
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.4 Tender 1894 – Road Reconstruction Works: Shanns Avenue/Jeannine Court, Mount Martha – Special
Charge Scheme (Cont.)
LUMP SUM CONTRACT
A lump sum contract has been adopted as both the quantity and quality of the works has been specified. It is
the simplest form of contract to administer and actual quantities do not have to be measured in the field for
payment purposes. It further limits exposure for construction cost overruns. A schedule is included for the
purpose of calculating any variations, should any be required.
TERM OF CONTRACT
It is anticipated that construction works are to take 16 weeks and will be completed by the end of March 2014.
The term of contract expires in 16 weeks from possession of site with a 12 months maintenance period following
completion of the works.
OFFICER DIRECT OR INDIRECT INTEREST
No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.
RECOMMENDATION
1.
That Council, having considered all tenders received for Tender 1894 – Road Reconstruction Works:
Shanns Avenue/Jeannine Court, Mount Martha – Special Charge Scheme, hereby accepts the tender
submitted by Maw Civil Pty Ltd for a lump sum price of $650,356 (excluding GST).
2.
That the Common Seal of the Mornington Peninsula Shire Council be affixed where necessary and
relevant documents be signed by the authorised officers.
3.
That the Committee resolves that the report and Committee decision are not confidential pursuant to
Section 77(2)(a) and (b) of the Local Government Act 1989.
4.
That the Committee resolves that the attachment to this report passed in camera be retained as a
confidential item pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989 and be
placed in a separate minute book for confidential items.
COMMITTEE DECISION
Moved: Cr. Dixon
Seconded: Cr. Shaw
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
22
Special Purposes Committee Meeting Minutes
2.5
Monday, 21 October, 2013
Expression of Interest – 4 Hotham Road, Sorrento
Prepared By
Yasmin Woods, Manager – Property and Valuations
Authorised By
Director – Sustainable Organisation
File No.
09-002440
Attachment(s)
NO
Officers Present for Item 2.5:
Dr. Michael Kennedy OAM, Alex Atkins, Stephen Chapple, Marilyn Kearney, Rob Macindoe, Sophia
Schyschow, Derek Rotter, Rames Khanal, Chathura Gamage, Byron Douglas, Jude Glenny, Sam Polatidis,
Yasmin Woods and Mark Howells
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee should resolve to
go into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
MEETING CLOSED TO THE PUBLIC
Moved: Cr. Shaw
Seconded: Cr. Colomb
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee resolves to go
into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a contractual matter.
Carried
PURPOSE
The Sorrento site recently vacated by the Southern Peninsula Rescue Squad (SPRS) is Crown land managed
by the Shire. This report identifies various options for the site, and recommends adaptive reuse for some mix
of commercial and community purposes, yet to be determined. Proposals for such adaptive reuse would be
invited through an Expressions of Interest (EoI) process, maximising community and commercial benefit.
BACKGROUND
The site has been occupied by SPRS for some years. A building was constructed to house a helicopter and in
1987 that part of the site was reserved as an Ambulance Station. A lease was executed in April 2006 for a five
year term with a possible four by four year extension. However, SPRS disposed of the helicopter and had no
further need for the site. SPRS vacated the site in early 2013. A revocation of document will need to be executed
to reflect the early termination of the lease between SPRS and Council.
Mornington Peninsula Shire Council
23
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.5 Expression of Interest – 4 Hotham Road, Sorrento (Cont.)
Subject premises – 4 Hotham Road, Sorrento
Mornington Peninsula Shire Council
24
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.5 Expression of Interest – 4 Hotham Road, Sorrento (Cont.)
The site should now be put to its best use. The building and the site have potential for community and commercial
use. While the possibilities are quite broad, there are some constraints on the use of the site through its current
Crown land status and regulatory environment.
The Public Land Consultancy was commissioned to analyse site constraints and options for the site. The report
analysed site constraints and options, recommended a multi-objective EoI process, and developed a timeline
to adapt the building and site to a new use or uses, maximising community and commercial benefit to ratepayers.
DISCUSSION
The former SPRS site comprises a main area of 857 square metres reserved as an Ambulance Station (Crown
Allotment 10A), and parts of two other parcels of Crown land (CA 10 and CA 11). This somewhat complicated
configuration is described in the sketch map below.
Sketch map of former SPRS site.
SPRS site shown in red. SPRS building shown in green.
ISSUES
The consultants reported that a range of restrictions apply to the redevelopment of the site. However, Crown
Allotment 10A which contains the existing building, represents the best opportunity for a modest redevelopment
on the site. Its current zoning (Public Use 7 – Other Public Use) offers maximum flexibility, but would most
likely require a proponent to seek a planning permit. The current Crown land reservation (Ambulance Station)
need not preclude redevelopment, but the consultants also recommend requesting the Minister for Environment
and Climate Change to amend the reservation to Public Purposes (Temporary). It is likely that consent under
the Coastal Protection and Management Act 1995 would also be required.
Mornington Peninsula Shire Council
25
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.5 Expression of Interest – 4 Hotham Road, Sorrento (Cont.)
The consultants recommend a broad and inclusive EoI process for this site, with clear criteria to deliver the
best overall return to the community. Criteria could be constructed to include:
Evidence that the proponent is a fit and proper person with appropriate experience;
Demonstration of community benefit;
Reasonable commercial return to ratepayers;
Integration with the coastal and parkland environment; and
Use of sustainability principles in design and operation.
Around Port Phillip Bay, there are many examples of building conversion and re-use on the coast. Typically,
redundant change rooms and toilet blocks have been converted into restaurants and cafes. Examples of this
include Sand Bar in South Melbourne; West Beach Pavilion at St Kilda Harbour; and North Point in North
Road, Brighton. All of these have been successful and popular ventures.
A range of options were considered but are not supported including retaining the site as an emergency helicopter
landing site in Sorrento. However, the site is very constrained and another site has been designated as the
emergency helicopter landing site for Sorrento. In addition, over the years there has been some opposition in
the Sorrento community regarding helicopter use of the site. There are also issues with ancillary matters such
as storage of fuel.
Another option could be to make use of the site for municipal purposes. This might include ideas such as a
tourism office. However, this would be a poor use of a valuable site, and in the case of a tourism office, it is
out of the way and would be hard for visitors to find.
A further option could be to demolish the building, pull up the paved areas and helipad and landscape the site
as an extension to the Sorrento Historical Park. While this would be a very aesthetically pleasing result, it would
cost a significant sum of money and limit the considerably broader community value of the site and the current
building.
The recommended option is to re-use the site and building for community/commercial purposes by conducting
an EoI process from the wider community to make use of a site with remarkable views across Port Phillip Bay.
The site is unusual in Melbourne in that it has a northern aspect to the Bay. The existing modest building would
be capable of refurbishment for a variety of uses and potentially provide a benefit to many ratepayers, as well
as a reasonable financial return to Council. The current Crown land status of the site and Planning Scheme
requirements allow for a range of redevelopment options to be considered.
Expression of Interest Process
There are many possible uses for the former SPRS building and site. The Victorian Coastal Strategy and Planning
Scheme provisions encourage the re-use of existing buildings on the coast. The range of uses might include
café/restaurant, clubrooms, art gallery, recreation-focused hire shop or other tourism activities as well as many
other possibilities. Therefore, to establish an optimal re-use proposal, a broad based EoI process is recommended.
Alternatively, Council could decide its preferred use for the site (for example, a restaurant) and run a limited
EoI process. This may have the advantage of making the process clearer for potential bidders and making the
commercial return a stronger objective.
Mornington Peninsula Shire Council
26
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.5 Expression of Interest – 4 Hotham Road, Sorrento (Cont.)
However, for a site like this, such an approach runs the risk of locking out creative ideas right at the start of the
process. It may also cut out the possibility of a multi-objective EoI process, where the best proposal may deliver
both commercial and community benefits.
It should be made clear in the criteria that a major redevelopment of the site is not envisaged. Any successful
proposal should be based on adaptive re-use of the existing building, and designed to fit with the local
environment, sympathetic to its location next to parkland and coast.
It is recommended that a broad and inclusive EoI process for this site be undertaken, with clear criteria to deliver
the best overall return to the community. The criteria to be used when assessing applicants is proposed as
follows.
Criterion
Weighting
1.
Probity evidence that the proponent is a fit and proper person with a sound track record Mandatory
and ability to deliver the project.
2.
Demonstrated community benefit, including a realistic appraisal of numbers of people
who would use the facility.
30%
3.
Reasonable commercial return to Council.
30%
4.
The proposal creates a use and activity of a scale which is sympathetic to and integrated 20%
with the surrounding parkland and coastal environment.
5.
The proposal makes use of sustainability principles in its design and proposed
operation.
20%
OFFICER DIRECT OR INDIRECT INTEREST
No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.
CONCLUSION
This report has identified various options for the site and recommends adaptive re-use with a mix of commercial
and community purposes.
It is recommended that EoI be sought for the redevelopment of the former SPRS at Sorrento, using criteria
designed to maximise community benefit, integration of the development with parkland and coast, using
sustainability principles and ensuring a reasonable financial return for ratepayers.
Mornington Peninsula Shire Council
27
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.5 Expression of Interest – 4 Hotham Road, Sorrento (Cont.)
RECOMMENDATION
1.
That Council accepts the early termination of the lease with Southern Peninsula Rescue Squad over
the premises at 4 Hotham Road, Sorrento and authorises the Manager –Property and Valuations to
execute all necessary documentation to reflect the revocation of lease.
2.
That Council calls for Expressions of Interest for the redevelopment and lease of the former SPRS
site at Sorrento, using the following criteria.
Criterion
Weighting
1.
Probity evidence that the proponent is a fit and proper person with a sound track
record and ability to deliver the project.
Mandatory
2.
Demonstrated community benefit, including a realistic appraisal of numbers of people
who would use the facility.
30%
3.
Reasonable commercial return to Council.
30%
4.
The proposal creates a use and activity of a scale which is sympathetic to and
integrated with the surrounding parkland and coastal environment.
20%
5.
The proposal makes use of sustainability principles in its design and proposed
operation.
20%
3.
That following the Expression of Interest process, a report be brought back to Council to consider
the submissions received.
4.
That the Committee resolves that the report and Committee decision are not confidential pursuant to
Section 77(2)(a) and (b) of the Local Government Act 1989.
COMMITTEE DECISION
Moved: Cr. Bowden
Seconded: Cr. Colomb
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
28
Special Purposes Committee Meeting Minutes
2.6
Monday, 21 October, 2013
Nominations for Membership of Section 86 Special Committees of Management – Shire Halls
and Reserves
Prepared By
Byron Douglas, Team Leader – Recreation Community Partnerships
Authorised By
Director – Sustainable Communities
File No.
A4816129
Attachment(s)
NO
Officers Present for Item 2.6:
Dr. Michael Kennedy OAM, Alex Atkins, Stephen Chapple, Marilyn Kearney, Rob Macindoe, Sophia
Schyschow, Derek Rotter, Rames Khanal, Chathura Gamage, Byron Douglas, Jude Glenny, Sam Polatidis,
Yasmin Woods and Mark Howells
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee should resolve to
go into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a matter which may prejudice the Council or any other person.
MEETING CLOSED TO THE PUBLIC
Moved: Cr. Shaw
Seconded: Cr. Colomb
That in accordance with Section 89(2) of the Local Government Act 1989 the Committee resolves to go
into camera and close the meeting to the public for the duration of this item as the matter to be discussed
relates to a matter which may prejudice the Council or any other person.
Carried
PURPOSE
At the Special Purposes Committee Meeting held on 24 June, 2013, Council reviewed and adopted Instruments
of Delegation (IoD) for all Section 86 Special Committees of Management (CoM) – Halls and Reserves for a
four year period. In line with the adoption of the IoD it is now necessary to appoint members to these committees
for the term of four years.
The nominations for the committee members provide the Shire with experienced volunteer CoM at each of the
halls and reserves listed. They also provide an important feedback mechanism to the Shire as well as assisting
with the future planning of facilities and reserves.
This report details proposed nominations for membership of each Section 86 Special CoM that received the
minimum requirement of three membership nominations.
Mornington Peninsula Shire Council
29
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
BACKGROUND
Committee numbers vary from three to 12 people dependent on the size and capacity of the facility. Each user
group is to be represented by one person. The committee may choose to have ‘general community support’
members.
The proposed nominees for each CoM have demonstrated an interest in participating in the management and
development of their local recreation reserve and/or community hall. The nominees are committed to furthering
objectives for their respective reserves and halls. Generally, nominees have had previous experience occupying
roles within their community and working with community committees.
Nominations have been received for the following CoM:
Red Hill Ward
Balnarring Community Hall – Frankston-Flinders Road, Balnarring;
Main Ridge Equestrian Ground – 305 Baldrys Road, Main Ridge;
Merricks/Red Hill Station Recreation Reserve – Frankston-Flinders Road, Merricks;
Boneo Recreation Reserve and Hall – 570 Boneo Road, Boneo; and
Red Hill Recreation Reserve – 184 Arthurs Seat Road, Red Hill.
Briars Ward
Currawong Community Centre – 5-17 Currawong Street, Mornington; and
Mount Martha Community House – 466 Esplanade, Mount Martha.
Nepean Ward
David Macfarlan Recreation Reserve – 860 Melbourne Road, Sorrento; and
Percy Cerutty Recreation Reserve – 33 Blair Road, Portsea.
Seawinds Ward
Dromana Community Hall/Old Shire Offices – Point Nepean Road, Dromana;
Dromana Recreation Reserve – 47 Pier Street, Dromana;
Rosebud Memorial Hall – 994 Point Nepean Road, Rosebud; and
Truemans Road Recreation Reserve – Rosebud West.
Cerberus Ward
Woolleys Road Equestrian Reserve – 89 Woolleys Road, Crib Point.
The Woolleys Road Equestrian Reserve committee members were appointed at a Special Purposes Committee
Meeting on 16 May, 2011. The new member will replace a resignation and will be appointed until the end of
the current delegation in May 2014.
Mornington Peninsula Shire Council
30
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
R.W. Stone Recreation Reserve and Hall committee have notified the Shire that they are satisfied with the
Shire’s management of this facility and indicated that the committee is no longer necessary. The Committee
has contacted the Shire in writing to resign all memberships. The members are satisfied that if any issues arise
relating to this facility in the future it is appropriate they be dealt with directly by the Shire’s Recreation and
Leisure team.
Olympic Park Recreation Reserve and the Western Port Athletics Track committees did not receive enough
nominations to form a committee. Shire officers will continue to work with these groups and if sufficient
nominations are received then a separate report will be provided to Council. In the interim these facilities will
be managed by the Shire’s Recreation team.
All of these committees are staffed by voluntary community members who are committed to ensuring, in
partnership with the Shire, that these facilities are well used and managed. These committee members bring
together significant skills and experience and a wealth of knowledge from their respective community
organisations.
At the Special Purposes Committee Meeting held on 26 July, 2010 ,Council recommended to have each user
group formally endorse their CoM representative member via letter. These nomination letters have been received
by the Shire.
DISCUSSION
Balnarring Community Hall
Background
Balnarring Community Hall is located at 3041 Frankston-Flinders Road, Balnarring. The facility consists of
two halls – the Large Hall and the Small Hall. The large has a stage area suitable for community musical and
theatre productions, a semi-commercial kitchen and break-out meeting rooms. The main user groups at this
facility include Balnarring and District Historical Society, Balnarring County Women’s Association, Balnarring
Masonic Lodge, Balnarring Senior Citizens, and the Balnarring Village Common Muso Night.
The committee has received five nominations. Reappointments include Mr. David Isles and Mr. Ray Jones.
New nominees include: Ms. Denise Palmer, Ms. Jenny Taylor and Mr. Ron Fauvel.
Mr. Ray Jones and Mr. David Isles are current committee members seeking re-nomination.
Mrs. Denise Palmer is Branch President of the Balnarring CWA, a regular user group of the Balnarring Hall
and is therefore nominating to represent this group on the committee. Ms. Jenny Taylor is nominating to represent
the Balnarring Village Musical Group on the committee. Mr. Ron Fauvel is a member of the Balnarring Masonic
Lodge and was approached by this committee some time ago for his input and involvement.
Mr. Ray Jones – Balnarring Masonic Lodge
Mr. Ray Jones has been a member of this committee from its inception and was a past Halls Booking Officer.
Mr. Jones is a member of the Balnarring Masonic Lodge.
Mornington Peninsula Shire Council
31
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. David Isles – General Committee Member
Mr. Isles is the current Chairperson of this committee and has been a member of many user groups throughout
the years. Mr. Isles has also volunteered on Balnarring Tennis Club, CFA Hanns Creek Reserve Committee of
Management, Balnarring Old Hall Committee, Balnarring Progress Association and Balnarring Bruce Street
Reserve Committee of Management. Mr. Isles is seeking re-nomination to the committee.
Mrs. Denise Palmer –Balnarring Country Women’s Association
Mrs. Denise Palmer currently holds various voluntary roles including Co-ordinator of the Hastings Police Senior
Citizens Register, President of Balnarring CWA and previously was Secretary for two terms, Group Secretary
of Mornington Peninsula CWA. Previously Mrs. Palmer has also been heavily involved as District Leader for
the Red Hill Girl Guides and Secretary for the Western Port Garden Club. Mrs. Palmer is a member of three
separate groups that use the Balnarring Hall.
Ms. Jenny Taylor – Balnarring Muso Night Group
Ms. Jenny Taylor is currently Treasurer of the Balnarring Muso Night committee and is a member of the
Balnarring Musical Group hiring the Balnarring Hall on a regular basis. The group has nominated Ms. Taylor
as their representative on this committee.
Mr. Ron Fauvel – General Committee Member
Mr. Ron Fauvel has been involved in committees of management in Glen Eira for over 25 years and is a current
member and Secretary of the Balnarring Masonic Lodge.
Boneo Recreation Reserve and Hall
Background
Boneo Reserve and Hall are located at 570 Boneo Road, Boneo. The facility comprises of the hall, oval, pavilion
and tennis courts including club rooms. The main users of the reserve are the Boneo Cricket and Tennis Clubs,
Rosebud Junior Soccer Club, Rosebud District Racing Pigeon Club, Boneo Community Market and the Boneo
Primary School (which is located next to the reserve). The hall has a variety of user groups: After and Before
School Care, Taekwondo, Boneo Primary School and Boneo Community Market.
The committee has received five nominations. Reappointments include Mrs. Anna Welsh, Mr. Ross Arnott,
Ms. Gillian Wright, Mr. Alan Stephens and Ms. Donna Gadsby.
Mrs. Anna Welsh – Boneo Tennis Club
Mrs. Welsh is seeking re-nomination to this committee and has performed the role of ‘general community
member’ due to her involvement in many user groups of this facility including: the Boneo Market Committee
(Secretary), Boneo Primary School Council (life member) and fundraising committee member, Boneo Tennis
Club committee member.
Mr. Ross Arnott – General Committee Member
Mr. Ross Arnott is seeking re-nomination to this committee and is the current Chairperson of the committee.
Mr. Arnott holds various voluntary roles across user groups at this facility including Boneo Cricket Club
(Secretary), and Boneo Tennis Club member. Mr. Arnott is also passionate about the future of this facility
noting his role as parent to four children at the Boneo Primary School.
Mornington Peninsula Shire Council
32
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Ms. Gillian Wright – Boneo Primary School
Ms. Wright is Principal of the Boneo Primary School and in this role consults with the community on a regular
basis. The school is located on the edge of the reserve and is therefore a regular user of the hall and oval,
contribute to the development of the facility and assist with the running of the monthly market. Ms. Wright has
other past voluntary experience including the role of secretary on the Lang Lang Township Committee.
Mr. Alan Stephens – Boneo Cricket Club
Mr. Stephens is currently Treasurer of the Boneo Cricket Club and has held voluntary roles in the past in Bright
including Treasurer of the Bright Fire Brigade and of the Bright Chamber of Commerce. Mr. Stephens has been
nominated by the Boneo Cricket Club to represent them on this committee and Mr. Stephens notes that his
involvement on this committee ensures the continuing development of the Boneo Recreation Reserve and
therefore the ongoing success and survival of the cricket club.
Ms. Donna Gadsby – Rosebud and District Racing Pigeon Club
Ms. Gadsby nominates to continue as the representative for the Rosebud and District Racing Pigeon Club Inc.
on this committee. Ms. Gadsby is a Nipper Program coordinator for the Rosebud and McCrae Life Saving Club
and member of that club herself. Ms. Gadsby considers the Boneo Reserve important to the Pigeon Club as
well as a number of other community groups.
Currawong Community Centre
Background
The Currawong Community Centre is located at 5-17 Currawong Street, Mornington. The facility comprises
of the Childcare and Maternity Centre, the newly refurbished Stables building, U3A building, a temporary U3A
classroom facility, and the new hall. The main user groups of the facility are as follows: Maternity and Childcare
Centre, Day Care Centre, U3A Mornington, Jigsaw, Ministry of Swing, Mornington Christian Church, Alcoholics
Anonymous and Karen Fink Yoga School. The hall is also hired by a variety of local groups for functions and
presentation nights.
The committee has received four nominations. Two reappointments include: Mr. Walter Fotheringham and
Mrs. Barbara Gillin. New nominees include Mr. Colin Bean and Ms. Jenny Rolleston.
Mr. Walter Fotheringham – General Committee Member
Mr. Fotheringham is seeking reappointment to the committee as a general community member given his long
history with the facility and the committee. Mr. Fotheringham is currently Secretary of the committee and has
been a past President and member of the U3A Mornington who are major users of this facility. Mr. Fotheringham
notes the importance his role on this committee would play in his continued support of the needs of retired
people in this community.
Mrs. Barbara Gillin – General Committee Member
Mrs. Gillin is seeking reappointment to the committee as a general community member given her long history
with the facility and committee also. Mrs Gillin has fulfilled many voluntary roles in the community in the past
including school and church groups and is also from one of the first families to live in this community and
therefore has a passion for its future improvements and development.
Mornington Peninsula Shire Council
33
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Colin Bean – Mornington Christian Church
Mr. Bean has been nominated by the Mornington Christian Church to represent them as users of the facility on
this committee. Mr. Bean has lived in the Mornington area for over 30 years and throughout that time has held
various voluntary roles including with the Mornington Football Club (assisting with the implementation of new
lighting), been a member of the Chaplaincy Committee for 10 years and has helped with numerous working
bees and fundraising exercises including with the Mornington Sea Scouts where he assisted in the fundraising
and the fit out of the old building on the waterfront that this group utilised at the time.
Ms. Jenny Rolleston – U3A Mornington
Ms. Rolleston has been nominated by U3A Mornington to represent them as users of the facility on this
committee. U3A Mornington is a major user of this facility and Currawong Community Centre is central to
this organisation’s activities. Ms. Rolleston is a member of the Forward Planning Committee (U3A), has been
a professional team leader and U3A tutor and is the Vice President of U3A Mornington. Ms. Rolleston notes
that it is important to ensure this committee’s standard is maintained and improved for the welfare of the
community as a whole.
David Macfarlan Recreation Reserve
Background
The David Macfarlan Reserve is located at 860 Melbourne Road, Sorrento. The facility is comprised of the
Sorrento Community Centre, Sorrento Tennis, Cricket and Bowls, Netball and Senior and Junior Football Clubs,
Sorrento Scouts, wetlands and the local Fire Brigade training track. The above mentioned clubs are the main
users; it is used regularly by local residents and hosts a community market.
The committee has received nine nominations. All nominations are reappointments and include Mr. Bryan
Payne, Miss Sally Raven, Mr. David Croad, Mr. Andrew Croad, Mrs. Dorothy Sullivan, Mr. David Simpson,
Ms. Tracy Trueman, Mr. Christopher Walker and Mr. Geoffrey Morgan.
Mr. Bryan Payne – General Committee Member
Mr. Payne is the current Chairperson of this committee and nominates to continue as a general community
member with involvement in multiple user groups across the Reserve including Sorrento Football Club, Bowling
Club, Community Centre as well as roles within the Sorrento Portsea RSL (adjacent to the Reserve) and the
local Chamber of Commerce. Mr. Payne has extensive experience in community matters as a former chief
executive officer of a Local Government.
Miss Sally Raven – Sorrento Tennis Club
Miss Raven has been nominated by the Sorrento Tennis Club to represent their club on this committee. Miss
Raven is currently the Secretary on this committee and is keen to continue with her input and involvement.
Mr. David Croad – General Committee Member
Mr. Croad has been involved in this committee since its inception and has been involved in the broader Sorrento
community through his role on the Chamber of Commerce also. Mr. Croad wishes to continue his involvement
on this committee in the role of general community member given his past roles held across most of the clubs
at the Reserve including President of Sorrento Tennis Club for 10 years, President of the Sorrento Sports Club
and Cricket Club. Mr. Croad is currently on the Football committee in the role of Director of Netball.
Mornington Peninsula Shire Council
34
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Andrew Croad – Sorrento Urban Fire Brigade
Mr. Croad has been nominated by the Sorrento Urban Fire Brigade as a representative on this committee given
the Fire Brigade training track on site. Mr. Croad has been involved in the Sorrento football club, tennis club
and fire brigades over the past 50 years and would like to continue his involvement in this committee.
Mrs. Dorothy Sullivan – Sorrento Netball Club
Mrs. Sullivan has had 60 years experience on most committees in Sorrento including this CoM, Sorrento Netball
Club, Sorrento Golf Club, Sorrento Tennis Club, and the Sorrento Community Centre. Across these committees
she has held roles of book keeper, treasurer, fund raising advocate, convener and a Board member of the
community centre. Mrs. Sullivan wishes to continue her contribution on this committee and has been nominated
as the Sorrento Netball Club’s representative.
Mr. David Simpson – Sorrento Football and Netball Club
Mr. Simpson has been nominated by the Sorrento Football and Netball Club to be their representative on this
committee. Mr. Simpson has held past roles as President and Vice-President of three football clubs (including
10 years at Balwyn Juniors Football Club). He is currently a long term member of the Sorrento Football and
Netball Club.
Ms. Tracey Trueman – Sorrento Community Centre
Ms. Trueman has been nominated by the Sorrento Community Centre as their representative on this committee.
Ms Trueman has held multiple roles across current user groups at the reserve including Treasurer and Chair of
Nepean Netball Club and the previous Local Management Support Group (LMSG) at this reserve. Ms. Trueman
has had 25 years of active involvement in local community organisations and was instrumental in sourcing
Master Plan implementation funds in the past for this reserve and the LMSG at the time.
Mr. Christopher Walker – Sorrento Sea Scouts
Mr. Walker is the group leader of Sorrento Sea Scouts which now has the largest membership of scout groups
on the Peninsula. Mr. Walker has been involved in various community committees including scouts organisation
and primary school council roles. Mr. Walker is keen to continue his involvement with this committee.
Mr. Geoffrey Morgan – Sorrento Cricket Club
Mr. Morgan is on the Sorrento Cricket Club Committee and the Sorrento Football and Netball Club Committee.
Mr. Morgan is very involved in the day to day operations of the Pavilion and Club Facilities on the Reserve.
Mr. Morgan has been involved in this committee since its inception and wishes to continue to provide input
and involvement in the continual improvement of the facilities across the Reserve.
Dromana Old Shire Offices and Community Hall
Background
The Dromana Old Shire Offices and Community Hall is located at 359 Point Nepean Road, Dromana and is
comprised of the hall itself, and in the Old Shire Offices the museum, the pottery studio and eight meeting
rooms. The main user groups are: U3A Southern Peninsula, Dromana and District Historical Society, Martha
Valley Probus Club, Southern Peninsula Spiritual, St. Marks Anglican Church, Dwan a Dance Group, Dromana
Potters Group Inc and the Italian Seniors Social Club. The hall is also hired for community meetings, weddings
and other social events by members of the community.
Mornington Peninsula Shire Council
35
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
The committee has received six nominations. One reappointment includes Mr. David Buchanan. New nominees
include Ms. Kathy Coffey, Mr. Alan Hawkins, Mr. Antonio Telera, Mr. George Homewood and Mr. Kevin
White.
Mr. David Buchanan – General Committee Member
Mr. Buchanan wishes to continue his involvement on this committee as a general community representative
given his involvement in many user groups at this facility and attends meetings and functions some two or three
days per week. Mr. Buchanan is a member of the following groups: Dromana Rotary Inc, Dromana and Red
Hill Historical Society and the Southern Peninsula Classic and Historic Car Club.
Mr. George Homewood – Mount Martha Valley Probus Club Incorporated
Mr. Homewood has been nominated by the Mount Martha Valley Probus Club to represent them on this
committee. Mr. Homewood has a 34 year career in the banking industry and has a long history of community
volunteer work. Mr. Homewood has conducted the role of voluntary Treasurer for the Rotary Club of Laverton,
Mount Martha Valley Probus Club and Scout Group and District. For 15 years, Mr. Homewood has also
co-ordinated a four day respite care weekend for children with chronic cardiac illnesses for the Royal Children’s
Hospital.
Mr. Alan Hawkins – U3A Southern Peninsula Incorporated
Mr. Alan Hawkins has been nominated by U3A Southern Peninsula Incorporated as their representative on this
committee. Mr. Hawkins was formerly a Property Manager at Mornington Peninsula Shire (1988-1998) and in
that role dealt with most committees of management of sporting grounds and Halls. Mr. Hawkins has held
various voluntary community roles including Chair of Red Hill Recreation Reserve for 15 years (initiating
fundraising and submissions to Council for the new pavilion), and the role of Course and Venues Co-ordinator
for U3ASP the last four years.
Mr. Antonio Telera – Dromana Italian Seniors Social Club Inc.
Mr. Telera is President of the Dromana Italian Seniors Social Club and has worked with other Senior Citizens
groups across the Shire in the past. Mr. Telera believes his background as a fitter and workshop foreman, and
attending management courses has helped his capacity to show initiative, set common goals and to prioritise
needs and objectives of any group.
Due to the Italian Senior Citizens becoming a new, regular user group of the facilities at both the Dromana
Community Hall and Dromana Recreation Reserve (Bocce Club), Mr. Antonio Telera is nominated to represent
the Dromana Italian Seniors Social Club Inc on both these committees.
Ms. Kathy Coffey – Dromana Potters Group
The Dromana Potters Group Inc. has nominated Ms. Coffey as their representative on this committee. Ms.
Coffey is currently the Secretary of Dromana Potters Group, and has experienced a high level of community
activities through her past professional role as a nurse unit manager in aged care and district nursing.
Mornington Peninsula Shire Council
36
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Kevin White – Dromana Valley Probus Club Inc.
The Dromana Valley Probus Club Inc. has nominated Mr. White as their representative on this committee. Mr.
White has been involved in community roles including a volunteer Red Cross transport driver for six years and
is the Secretary of the Mornington Peninsula Veteran Golfers Association. Mr. White is keen to represent this
Probus Group and notes that as their members are of retirement age it is important that their needs of a
well-maintained facility are recognised and addressed by this committee.
Dromana Recreation Reserve
Background
The Dromana Recreation Reserve is located at 47 Pier Street, Dromana. The main reserve area consists of one
oval, cricket practice nets, pavilion and change rooms at the main address. The Dromana Tennis Club (eight
courts), Italian Bocce Club of Dromana (six pistes) and four netball courts in nearby Marna Street are at the
reserve’s secondary address.
The committee has received three nominations. Two reappointments include: Mr. Mark Crawshaw and Mr.
Steven Brindle. One new nominee includes Mr. Antonio Telera.
Mr. Mark Crawshaw – Dromana Football and Netball Club
Mr. Crawshaw is currently the Chairperson of this committee. Mr. Crawshaw is heavily involved with a number
of clubs on the reserve both past and present including the Dromana Football and Netball Club, Dromana Junior
Football Club and the previous LMSG. Mr. Crawshaw has therefore had over 10 years experience with assisting
managing the grounds and 20 years’ involvement with local sporting clubs in various voluntary positions.
Mr. Steven Brindle – General Committee Member
Mr. Brindle has been involved in this committee and the LMSG previous for 20 years and wishes to continue
his involvement as a general community member with broad community club interests. Mr. Brindle is on the
Dromana Junior Football committee and has assisted through the years in a voluntary capacity on various
improvement projects at the reserve.
Mr. Antonio Telera – Dromana Italian Seniors Social Club Inc.
Mr. Telera is President of the Dromana Italian Seniors Social Club and has worked with other Senior Citizens
groups across the Shire in the past. Mr. Telera believes his background as a fitter and workshop foreman, and
attending management courses has helped his capacity to show initiative, set common goals and to prioritise
needs and objectives of any group.
Due to the Italian Senior Citizens becoming a new, regular user group of the facilities at both the Dromana
Community Hall and Dromana Recreation Reserve (Bocce Club), Mr. Antonio Telera is nominated to represent
the Dromana Italian Seniors Social Club Inc. on both these committees.
Main Ridge Equestrian Ground Reserve
Background
Main Ridge Equestrian Grounds Reserve is located at 305 Baldrys Road, Main Ridge and comprises of a
pavilion and equestrian facilities including a cross country track, dressage arena and show jumps. The main
users are the Main Ridge Pony Club and the Nepean Equestrian Club Inc.
Mornington Peninsula Shire Council
37
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
The Committee has received four nominations. Three reappointments include Mr. Neil Hallam, Ms. Jodie
Goodman and Ms. Wendy Bright. One new nominee includes Ms. Melissa Mamers.
Ms. Jodie Goodman – Nepean Equestrian Club
Ms. Goodman is currently the Chairperson of this committee and has been nominated by the Nepean Equestrian
Club to represent them on this committee. Ms. Goodman has been involved with this committee since its
inception as well as the previous LMSG and is also involved with the Merricks Station Ground Reserve. Ms.
Goodman notes that she wishes to continue to be involved in such a worthy committee and to support the sharing
of the grounds as both an equestrian facility and an important environmental space.
Mr. Neil Hallam – General Committee Member
Mr. Hallam currently provides valuable environmental advice to this committee as a general community member
and has held past and present voluntary roles with the Flinders Community Association and the Tootgarook
Wetlands Committee. Mr. Hallam has a 37 year history of teaching and as a past Associate Dean at Monash
University has broad experience with seeking research grants and committee management.
Ms. Melissa Mamers – Main Ridge Pony Club
Ms. Melissa Mamers has been nominated by the Main Ridge Pony Club Inc. to represent their club on this
committee. Ms. Mamers is a Managing Director of two businesses located in Mornington (Medic Oncall and
VConsult). Ms. Mamers has also held voluntary committee positions on both the Westernport Dressage Club
and Merricks Saddle Club committees and also assists at her children’s school running cooking classes. In a
professional capacity, Ms. Mamers has coached several women in establishing home based businesses and is
the Victorian Councillor on the Association of the Medical Recruiters Australia and New Zealand National
Council.
Ms. Wendy Bright – General Committee Member
Ms. Bright is a member of the Nepean Equestrian Club and is interested in continuing her involvement on this
committee with a broad community view. Ms. Bright was one of the founders of the Main Ridge Pony Club
so her involvement in equestrian groups in this community spans 45 years. Ms. Bright notes that this particular
reserve offers a unique, safe environment for the riding community, including many young riders given that
the roadsides have become increasingly built up, busier and more risky for less experienced equestrian riders.
Merricks Red Hill Station Recreation Reserve
Merricks Red Hill Station Ground is located at 3450 Frankston-Flinders Road, Merricks. The reserve consists
of two sand ménages, several corrals, practice jumps, a clubhouse, machine sheds and two car parks. The main
users are the Merricks Saddle and Pony Clubs and the Peninsula Quarter Horse Association. The venue is also
available to casual users upon the payment of a bond to obtain a key to the reserve gates. It also hosts regional
events and is available for hire to other equestrian groups and associations.
The committee has received three nominations. Two reappointments include: Ms. Jenny Moore and Ms. Janine
Naylor. Two new nominees include Mr. Raymond Winslow and Mr. Simon Healey.
Mornington Peninsula Shire Council
38
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Ms. Jenny Moore – Merricks Saddle Club
Ms. Moore has been nominated by the Merricks Saddle Club to represent them on this committee and has been
a long standing member of their club and this committee. Ms. Moore has held various voluntary positions in
the past including Treasurer and Secretary of the Grounds Committee at this reserve for 10 years and is involved
in the Riding for the Disabled Peninsula group. Other community involvement includes membership of the
Red Hill Show Society.
Mr. Raymond Winslow – General Committee Member
Mr. Winslow is also a member of the Merricks Saddle Club and has been involved in various improvements
works to these grounds over the last 20 years.
Ms. Janine Naylor – Merricks Pony Club
The Merricks Pony Club nominated Ms. Naylor to represent them on this committee. Ms. Naylor has been a
member of this committee for 10 years and is also on the Crib Point Community House committee. Ms. Naylor
has held the roles of Secretary for the Merricks Pony Club and has been a District Commissioner for the past
10 years.
Mr. Simon Healey – General Committee Member
Mr. Healey has involvement with this facility across multiple disciplines including walking, long distance
running and hiking. Mr. Healey is a local resident who can provide a general community view to this committee
whilst encouraging the excellent horse riding facilities. Mr. Healey’s past volunteer experience includes managing
the Red Hill Auskick program for three years.
Mount Martha Community House
Background
Mount Martha House Community Centre is comprised of two halls, eight meeting rooms, child day care area,
art and computer rooms, a central courtyard and storage areas for the many user groups and has a high level of
historical significance. The groups vary from Community One which runs educational courses for the community
to dance groups, martial arts classes, yoga and senior citizens groups.
The committee has received five nominations. Four reappointments include: Mr. Harry Harris, Mr. Michael
Whiteman, Mr. Barry Besanko and Mr. Robert Davies. One new nominee is Mr. Douglass McDonough.
Mr. Harry Harris – Mount Martha Community Association
Mr. Harris is the current Chair of this committee and has been nominated by the Mount Martha Community
Association to represent them on this committee. Mr. Harris has vast community volunteer experience including
with the Australian National Flower Show, the Victorian Farmers Federation, the Westernport Regional Planning
and Co-ordination Committee. Mr. Harris has also held the role of President of both Mount Martha Community
Association and Balcombe Probus Club.
Mr. Harris has been pivotal support throughout the first three refurbishment stages of Mount Martha House
and notes his continued support through to completion of the project.
Mornington Peninsula Shire Council
39
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Douglass McDonough – Balcombe Probus Club
The Balcombe Probus Club nominates Mr. Doug McDonough to represent them on this committee and Mr.
McDonough has a vast history with many community groups in the Mount Martha area. Mr. McDonough has
held various voluntary roles in Mount Martha Table Tennis Club, Mornington Peninsula Youth Enterprises,
local horticultural groups, local Probus Club and Senior Club.
Mr. Barry Besanko – General Committee Member
Mr. Besanko is currently on the committee and is nominating to continue as a general community member. Mr.
Besanko has past community voluntary experience with various small charities and is a member of Essendon
AFL Football Club past players committee. Mr. Besanko considers Mount Martha a wonderful landmark for
the community with significant historical importance and supports the continued developments for the facility.
Mr. Michael Whiteman – General Committee Member
Mr. Whiteman is a past Secretary on this committee and nominates to continue as a general community member.
Mr. Whiteman is currently involved with a number of user groups at Mount Martha House and deems the
committee involvement essential to continuing the capital improvements planned for the facility.
Mr. Robert Davies – Probus Club of Mount Martha
Mr. Davies has been a member of the committee for five years and held the role of Secretary for the last two
years. The Probus Club of Mount Martha nominates Mr. Davies to represent their club on the committee. Mr.
Davies notes that he has obtained a sound knowledge of the operation of this facility in this time and offers his
continued contribution to the ongoing work of the committee.
Percy Cerutty Recreation Reserve
Background
The Percy Cerutty Recreation Reserve is located at 33 Blair Road, Portsea. The reserve comprises two petanque
pistes, two public tennis courts, an oval and pavilion. The main users of the ground include Sorrento Cricket
Club, Portsea Petanque Club and regular groups use the Pavilion including Trika Yoga. The oval is used by
local schools for sports activities and pre-season training by the Sorrento Senior Football Club. The recent
refurbishment of the Pavilion is a positive attribute to the quality of facilities at the Reserve.
The committee has received three nominations, all reappointments, including Mr. Geoffrey Morgan, Mr. Peter
Horman and Mr. Kenneth Davis.
Mr. Peter Horman – General Committee Member
Mr. Horman wishes to continue his involvement with this committee as a general community member. Mr.
Horman is involved in two groups who regularly meet at the Pavilion and is a regular dog walker at the Reserve
also. Mr. Horman has past experience with local government including as Councillor at the Shire of Alexandra,
and extensive voluntary experience as past President of Eildon Chamber of Commerce, Director of Eildon Boat
Club and member of Mornington Peninsula Marine Alliance.
Mornington Peninsula Shire Council
40
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Kenneth Davis – General Committee Member
Mr. Davis is currently the Chairperson of this committee and is a member of the Portsea Township Consultative
Group, Neighbourhood Watch, the Sorrento RSL, past Chair of Portsea Foreshore Committee, a past Councillor
of a Melbourne inner city council and a Justice of the Peace. Mr. Davis notes how unique this reserve and its
pavilion are and the importance of its availability for the people of Portsea to gather and discuss community
issues.
Mr. Geoffrey Morgan – General Committee Member
Mr. Morgan wishes to continue his involvement in this committee as the representative for Sorrento Cricket as
well as a general community member. Mr. Morgan has been an active member on this committee since its
inception and is often utilised as the contact on site for various Shire departments.
Red Hill Reserve
Background
The Red Hill Reserve is located at 184 Arthurs Seat Road, Red Hill. The reserve comprises of two ovals, several
pavilions and market sheds, cricket practice nets, petanque piste, leash-free dog area, playground, BBQ, public
seating, picnic area, play equipment, shelter and public toilets. The main users of the ground include the Red
Hill Tennis, Red Hill Junior Football Club, Red Hill Cricket Club, Red Hill Petanque, Red Hill Football and
Netball Club, Auskick and Milo Cricket, Red Hill Show and Red Hill Market.
The committee has received eight nominations, all reappointments, including Ms. Elizabeth Dart, Mr. Vic
Kenney, Mr. Adrian Dal Lago, Mr. Rob Barfus, Ms. Louise Gamon, Mr. Rob Connor, Mr. Trevor Ripper and
Mr. Phillip Davies.
Ms. Elizabeth Dart – General Committee Member
Ms. Dart has been an active member of many community based organisations over the years including the
Victorian Agricultural Shows Ltd, South Eastern Peninsula Residents Association, Hastings Community Youth
Support Scheme, Red Hill Show, Show Horse Council of Victoria, Port Phillip Affiliated Agricultural Shows
Association, and Hastings Social Welfare and Advisory Association. Ms. Dart was a past Chairperson of this
committee. Given her broad involvement across many voluntary and community organisations, Ms. Dart seeks
to continue her role as general community member on this committee.
Mr. Phillip Davies – Red Hill Tennis Club
The Red Hill Tennis Club has nominated Mr. Davies to represent their club on this committee. Mr. Davies has
been involved with the Tennis Club for 12 years, five of these as President. Mr. Davies has also been involved
in the past with the Red Hill Show and seeks to continue his contribution to this committee.
Mr. Vic Kenney – Red Hill Agricultural and Horticultural Society
The Red Hill Agricultural and Horticultural Society nominates Mr. Kenney as their representative on this
committee, specifically as the Red Hill Show representative. Mr. Kenney currently manages the commercial
aspects of trade space at the Red Hill Show and recognises the reserve is critical to the success of this iconic
event on the Peninsula. Mr. Kenney is also a member of the International Cool Climate Wine Show.
Mornington Peninsula Shire Council
41
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Rob Barfus – Red Hill District Lions Club
The Red Hill District Lions Club Inc has nominated Mr. Barfus as their representative on this committee. Mr.
Barfus has extensive experience in community consultation through 40 years in local government, including
the role of CEO at the MAV for seven years. Voluntary roles include membership of Red Hill Lions Club,
Main Ridge Probus Club and as a writer for the community newsletter “Hue ‘n’ Ridge.”
Ms. Louise Gamon – General Committee Member
Ms. Gamon is a current committee member representing her own company, Craft Markets Australia, and in
that role is heavily involved with the regular Red Hill Market operations. Ms. Gamon has been involved in
various voluntary roles with the Frankston City Council and wishes to continue her contribution to this committee.
Mr. Adrian Dal Lago – Red Hill Football and Netball Club
The Red Hill Football Netball Club nominates Mr. Dal Lago to represent them on this committee. Mr. Dal Lago
has previously held the position of Community Planner with the Mornington Peninsula Shire and is Vice-President
of the Red Hill Football and Netball Club. Mr. Dal Lago wishes to continue his contribution to this committee.
Mr. Trevor Ripper – Red Hill Petanque Club
Mr. Ripper has been nominated by the Red Hill Petanque Club (operating under the auspices of the Lions Club)
to represent them on this committee. Mr. Ripper has been involved with the Red Hill Lions Club for the last
three years, and specifically the Red Hill Petanque Club and recently retired from the position of Senior Registrar,
Melbourne Magistrates Court.
Mr. Rob Connor – General Committee Member
Mr. Connor is the current Chairperson of this committee and has been a past President of the Red Hill Lions
Club. Mr. Connor is also an ex President of local softball and cricket clubs. Mr. Connor notes that the local
sport and community activities are vital for improving and preserving community consultation and development.
Rosebud Memorial Hall
Background
The Rosebud Memorial Hall is located at 994 Point Nepean Road, Rosebud. The hall is comprised of the main
hall (including a large stage), small hall (supper room) and commercial kitchen. The main users are the Astral
Theatre Group, Southern Peninsula Players, Central Peninsula School of Dance, Disabilities Opportunities
Victoria Bingo, Flinders Shire Scots, and Our Lady of Fatima Bingo. It also hosts presentation nights, stage
shows and other social events.
The committee has received three nominations, all reappointments, including Mr. Evan Knoble, Ms. Gabriel
Noonan and Ms. Sally Montgomery.
Mr. Evan Knoble – General Committee Member
Mr. Knoble is currently the Chairperson of this committee. Mr. Knoble was a past volunteer booking officer/hall
manager for this facility for six years and a continued member of this committee since its inception. Mr. Knoble
is involved in many community group committees, including both Astral Theatre Group and Southern Peninsula
Players Group, both significant hirers of the facility. Mr. Knoble considers this community facility and committee
vital in providing an affordable venue for the local community’s not for profit organisations.
Mornington Peninsula Shire Council
42
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Ms. Gabriel Noonan – Rosebud Astral Theatre Society
Ms. Gabriel Noonan has a wealth of community voluntary experience with the Rosebud Astral Theatre, the
Peninsula Theatre Network, Mornington Life Saving Club and is a media and arts teacher at Padua College. In
her teaching role she is heavily involved in school productions, fundraising activities and various national
curriculum workshops. Ms. Noonan has held official roles in the Access for All program, and for The Special
Kids Foundation through Tony Noonan Racing. Ms. Noonan believes very strongly in the future of the Rosebud
Memorial Hall as it is considered the Astral Theatre groups home.
Ms. Sally Montgomery – Southern Peninsula Players Theatre Group
Ms. Sally Montgomery has over 30 years’ teaching experience in the local area. The Southern Peninsula Players
Theatre Group has nominated Sally as their representative on this committee. As a long standing voluntary
member of the Southern Peninsula Players Group Sally has played a pivotal role in producing many plays at
the Rosebud Memorial Hall and has used the Youth Hall regularly for auditions, rehearsals and meetings.
Truemans Road Reserve
Background
Truemans Road Reserve is located at 146 Truemans Road, Tootgarook and the reserve comprises of: two ovals,
three sports pavilions, netball courts, athletic track, bocce court, greyhound training ground, miniature aero
plane club, leash-free dog area, BBQ, picnic area, play equipment, shelter and public toilets. The reserve is a
pivotal public and recreational space for the local community. The main users of the reserve include Tootgarook
Cricket Club, Tootgarook Bowls Club, Flinders Greyhound Club, Southern Peninsula Little Athletics, Victorian
Masters Athletics, Nepean Netball Association, and Rosebud Heart Soccer Club.
The committee has received eight nominations including Mr. Ralph Allen, Mr. Martin Tocknell, Mr. Jason
Hodson, Ms. Elaine Jones, Mr. Ian Orr, Mr. Dean Elliot, Ms. Robyn Van Leishout and Mr. Stephen Brain.
Mr. Ralph Allen – Tootgarook Bowls Club
Mr. Allen seeks to continue his involvement in this committee and represents the Tootgarook Bowls Club which
is based indoors in the reserve’s Pavilion. Mr. Allen has been heavily involved in various facility improvement
projects through the years at this facility.
Mr. Martin Tocknell – Flinders Greyhound Club
Mr. Tocknell is the President of the Greyhound Club which is resident on this reserve. Mr. Tocknell has been
on this committee for three years and seeks to continue his involvement in the improvement of the broader
facilities.
Mr. Jason Hodson – Southern Peninsula Little Athletics Centre
The Southern Peninsula Little Athletics Centre nominates Mr. Hodson to represent them on this committee.
Mr. Hodson is currently a member of this committee and recognises the importance of the facility as the centre
for Little Athletics Centre in this community.
Mornington Peninsula Shire Council
43
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
Mr. Ian Orr – Southern Peninsula Masters Athletic Club
The Victorian Masters Athletics Inc nominates Mr. Brook as their representative on this committee. Mr. Orr
has past voluntary experience including as a member on the committee of management at Southern Region
Special Olympics for seven years, sports coaching and Assistant Scout Leader – 1st Dingley prior to moving to
the Mornington Peninsula.
Ms. Elaine Jones – Nepean Netball Association
The Nepean Netball Association nominates Ms. Jones to represent them on this committee in matters regarding
the netball facilities specifically and court maintenance. Ms. Jones has undertaken voluntary roles with the local
community netball competition including umpire co-coordinator, coach, school sports day volunteer and canteen
supervisor. Ms. Jones is a life member of the Tootgarook Netball Club.
Mr. Dean Elliot – General Committee Member
Mr. Elliot is the current Chairperson of this committee and has been a member of the Tootgarook Cricket Club
for many past years until recently. Mr. Elliot has been particularly active in ensuring club improvement projects
across the reserve are completed appropriately through working closely with the Shire and this committee.
Ms. Robyn Van Lieshout – General Committee Member
Ms. Lieshout is currently the Secretary for this committee and is involved in multiple voluntary and community
organisations and committees in the local area. Ms. Lieshout has been involved with this committee since its
inception, the Australia Day Committee for 15 years, is the Secretary of the Rye Sports and Social Club and
has volunteered at the Rosebud Secondary College for 20 years.
Mr. Stephen Brain – Tootgarook Cricket Club
The Tootgarook Cricket Club nominated Mr. Brain as their representative on this committee. This facility is
the club’s ‘home’ ground and rooms for the club. Mr. Brain is on the Tootgarook Cricket Club committee also.
Woolleys Road Equestrian Reserve
Background
The Woolleys Road Equestrian Reserve is located at 89 Woolleys Road, Crib Point. The site is approximately
26 hectares and is part of a larger Council owned holding known as the Port Estate, located east of Stony Point
Road and south of Woolleys Road, Crib Point. The main users of the reserve include Balnarring Pony Club,
Western Port Equestrian Association, Westernport Miniature Pony Promotional Group, Balnarring Equestrian
Club, Mornington Peninsula Pleasure Harness Club and Rideability Victoria.
The committee currently has eight members: Mr. Hugh Scanlan, Ms. Cynthia Cameron, Ms. Paula Grieves,
Ms. Carol Clague, Ms. Helen Betts, Ms. Kate Irving, Ms. Karen Ellis and Mr. Michael Binney.
Due to the resignation of Ms. Helen Betts, the Mornington Peninsula Pleasure Harness Club is nominating Ms.
Sue Waters to represent them on this committee until the period of the current delegation in May 2014.
OFFICER DIRECT OR INDIRECT INTEREST
No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.
Mornington Peninsula Shire Council
44
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
RECOMMENDATION
1.
In exercising the powers conferred by Sections 86 and 87 of the Local Government Act 1989 (the
Act), Council resolves that:
A.
Council appoint to the Balnarring Community Hall Committee the following nominees: Mr.
Ray Jones, Mr. David Isles, Mrs. Denise Palmer, Mrs. Jenny Taylor and Mr. Ron Fauvel.
B.
Council appoint to the Boneo Recreation Reserve Committee the following nominees: Mrs.
Anna Welsh, Mr. Ross Arnott, Ms. Gillian Wright, Mr. Alan Stephens and Ms. Donna
Gadsby.
C.
Council appoint to the Currawong Community Centre Committee the following nominees:
Mr. Walter Fotheringham, Mrs. Barbara Gillin, Mr. Colin Bean and Ms. Jenny Rolleston.
D.
Council appoint to the David Macfarlan Recreation Reserve Committee the following
nominees: Mr. Bryan Payne, Miss. Sally Raven, Mr. David Croad, Mr. Andrew Croad, Mrs.
Dorothy Sullivan, Mr. David Simpson, Ms. Tracey Trueman , Mr. Christopher Walker and
Mr. Geoffrey Morgan.
E.
Council appoint to the Dromana Old Shire Offices and Community Hall Committee the
following nominees: Mr. David Buchanan, Mr. George Homewood, Mr. Alan Hawkins, Mr.
Antonio Telera, Mr. Kevin White and Ms. Kathy Coffey.
F.
Council appoint to the Dromana Recreation Reserve Committee the following nominees:
Mr. Mark Crawshaw, Mr. Steven Brindle and Mr. Antonio Telera.
G.
Council appoint to the Main Ridge Equestrian Grounds Committee the following nominees:
Ms. Jodie Goodman, Mr. Neil Hallam, Ms. Wendy Bright and Ms. Melissa Mamers.
H.
Council appoint to the Merricks Red Hill Station Committee the following nominees: Ms.
Jenny Moore, Mr. Raymond Winslow, Ms. Janine Naylor and Mr. Simon Healey.
I.
Council appoint to the Mount Martha Community House Committee the following nominees:
Mr. Harry Harris, Mr. Douglass McDonough, Mr. Barry Besanko, Mr. Michael Whiteman
and Mr. Robert Davies.
J.
Council appoint to the Percy Cerutty Recreation Reserve Committee the following nominees:
Mr. Geoffrey Morgan, Mr. Peter Horman and Mr. Kenneth Davis.
K.
Council appoint to the Red Hill Reserve Committee the following nominees: Ms. Elizabeth
Dart, Mr. Phillip Davies, Mr. Vic Kenney, Mr. Rob Barfus, Ms. Louise Gamon, Mr. Adrian
Dal Lago, Mr. Trevor Ripper and Mr. Rob Connor.
L.
Council appoint to the Rosebud Memorial Hall the following nominees: Mr. Evan Knoble,
Ms. Gabriel Noonan and Ms. Sally Montgomery.
M.
Council appoint to the Truemans Road Reserve Committee the following nominees: Mr.
Ralph Allen, Mr. Martin Tocknell, Mr. Jason Hodson, Mr. Ian Orr, Ms. Elaine Jones, Mr.
Dean Elliot, Ms. Robyn Van Lieshout and Mr. Stephen Brain.
N.
All members above be appointed for the period of four years.
Mornington Peninsula Shire Council
45
Special Purposes Committee Meeting Minutes
Monday, 21 October, 2013
2.6 Nominations for Membership of Section 86 Special Committees of Management – Shire Halls and
Reserves (Cont.)
2.
O.
Council appoint Ms. Sue Waters to the Woolleys Road Equestrian Reserve Committee for
the period of the current delegation expiring May 2014.
P.
These members of the Committees are exempted from being required to submit a primary
return or ordinary return pursuant to Section 81(2A) of the Act.
That the Committee resolves that the report and Committee decision are not confidential pursuant to
Section 77(2)(a) and (b) of the Local Government Act 1989.
COMMITTEE DECISION
Moved: Cr. Garnock
Seconded: Cr. Colomb
That the recommendation be adopted.
Carried
Mornington Peninsula Shire Council
46
Special Purposes Committee Meeting Minutes
3
CONFIDENTIAL REPORTS
3.1
Confidential Report
3.2
Confidential Report
3.3
Confidential Report
Mornington Peninsula Shire Council
Monday, 21 October, 2013
47
Special Purposes Committee Meeting Minutes
4
COMMITTEE AND INFORMATION REPORTS
4.1
Councillor Communicator
Monday, 21 October, 2013
Volume 13 – Issue Numbers 34, 35, 36, 37, 38 and 39
(Circulated Separately to Councillors)
RECOMMENDATION
That the Committee receives and notes Councillor Communicator numbered Volume 13 – Issue Numbers 34,
35, 36, 37, 38 and 39, and that they remain confidential pursuant to Section 77(2)(a) and (b) of the Local
Government Act 1989.
COMMITTEE DECISION
Moved: Cr. Shaw
Seconded: Cr. Garnock
That the recommendation be adopted.
Carried
4.2
Councillor Briefing Requests
23 and 25 September, and 7 and 16 October, 2013
(Circulated Separately to Councillors)
RECOMMENDATION
That the Committee receives and notes Briefing Requests dated 23 and 25 September, and 7 and 16 October,
2013, and that they remain confidential pursuant to Section 77(2)(a) and (b) of the Local Government Act 1989.
COMMITTEE DECISION
Moved: Cr. Garnock
Seconded: Cr. Colomb
That the recommendation be adopted.
Carried
4.3
Assembly of Councillors - Confidential Items
Nil.
Mornington Peninsula Shire Council
48
Special Purposes Committee Meeting Minutes
5
OTHER BUSINESS
5.1
Urgent Business
Monday, 21 October, 2013
Nil.
5.2
Notices of Motion
Nil.
Mornington Peninsula Shire Council
49
Special Purposes Committee Meeting Minutes
6
Monday, 21 October, 2013
MEETING CLOSE
As there was no further business the meeting closed at 6:06 p.m.
CONFIRMED THIS 18TH DAY OF NOVEMBER 2013
…………………………………………………….
CHAIRMAN
AUTHORITY TO STAMP INITIALS ON MINUTES
I, Cr. Andrew Dixon, Chairman – Special Purposes Committee hereby authorise the use of a stamp of my
initials to initial each page of these Minutes of the Special Purposes Committee Meeting held on Monday,
21 October, 2013, confirmed on 18 November, 2013.
………………………………………………………………….
(Cr. Andrew Dixon, Chairman – Special Purposes Committee)
Dated this
18th
Mornington Peninsula Shire Council
day of
November
2013
50