Annual Report 2007-2008
Chapter
XIII
USE OF OFFICIAL LANGUAGE
13.1 Hindi is the Official Language of the
Union of India and the Government policy
aims at progressively increasing the use of
Hindi in official work. Effective steps were
taken during the year in the Ministry of Micro,
Small and Medium Enterprises to ensure the
compliance with the Official Language Policy
of the Government, implementation of the
Annual Programme and compliance with the
various orders of the Government of India
on the recommendations of the Committee
of Parliament on Official Language.
13.2 COMPLIANCE WITH THE PROVISIONS OF THE OFFICIAL
LANGUAGE ACT, 1963
13.2.1 All documents such as resolutions,
general orders, rules, licences, etc., under
Section 3(3) of the Official Language Act and
all papers laid on the Table of both the Houses
of Parliament were issued bilingually, i.e. in
Hindi and English. General orders meant for
departmental use were issued in Hindi only.
13.3 REPLIES TO LETTERS IN HINDI
13.3.1All letters received in Hindi were
replied to in Hindi. 13.4 CORRESPONDENCE IN HINDI
13.4.1Letters
to
State
Governments,
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Union Territory Administrations and Central
Government offices located in regions ‘A’
and ‘B’ were issued in Hindi, to the maximum
extent possible. Similarly, efforts were made
to send letters in Hindi to Central Government
offices located in region ‘C’ as per the targets
laid down in the Annual Programme. About
92 per cent correspondence were made in
Hindi in region ‘A’, 87 per cent in region ‘B’
and 83 per cent in region ‘C’ up to the quarter
ending September, 2007.
13.4.2On 14.9.2007, the Ministry was
awarded the 2nd Indira Gandhi Rajbhasha
award for excellent work done in Hindi during 2005-06.
13.5 SECTIONS SPECIFIED FOR
WORKING IN HINDI
13.5.1The sections of the Ministry, notified
for doing hundred per cent work in Hindi, are
working satisfactorily.
13.6 MONITORING AND INSPECTIONS
13.6.1In order to ensure compliance with the
Official Language Policy, monitoring is done
through reviewing the quarterly progress
reports. During the year, 12 Sections of
the Ministry were inspected, to ensure use
of Hindi and compliance with the Official
Language policy.
MSME
13.7 TRAINING OF OFFICIALS
October, 2007 in the Ministry. To encourage
and motivate the employees for doing official
work in Hindi, various competitions like Hindi
Typing, Hindi Essay Writing, Noting and
Drafting in Hindi, Dictation, General Hindi
etc. were organised. A large number of
officers and employees participated in these
events with enthusiasm. The messages of
the Hon’ble Home Minister and Cabinet
Secretary were circulated in the Ministry
as well as in the attached and subordinate
offices of this Ministry for information and
compliance.
13.7.1All officials of the Ministry have
already been trained in Hindi Typing and
Hindi Stenography.
13.8 USE OF MECHANICAL AIDS
13.8.1As per the provisions of the Official
Language Act,
bilingual
mechanical
facilities have been provided on mechanical
equipments in the Ministry. Computers
and terminals have also been installed with
facility to work in Hindi.
13.9 COMMITTEES
13.9.1To review and accelerate the use
of Hindi in the Ministry, a Hindi Advisory
Committee has been constituted in the
Ministry. Important decisions are taken
by this Committee. Compliance with these
decisions is also ensured at appropriate
levels.
13.11
USE OF
HINDI IN ATTACHED AND SUBORDINATE OFFICES
13.11.1
Micro Small and Medium
Enterprises-Development
Organisation (MSME-DO)
13.11.1.1 There is a full-fledged Hindi
Section in MSME-DO to ensure compliance
with the Official Language Policy of
the Government and to implement the
directives of the Government of India in
this regard. During this year, 26 Sections
of MSME-DO were inspected to ensure
maximum use of Hindi and compliance
with the Official Language Policy. During
the Hindi Pakhwara celebrated in MSMEDO from 14th to 28th September, 2007
besides conducting usual competitions,
2 new competitions viz; Hindi Dictation
and Hindi Essay were started for Group D
employees for the first time which received
overwhelming response. The Parliamentary
Committee on Official Language also
inspected the Headquarters and some of
its subordinate offices during this period.
MSME-DO also regularly publishes
13.9.2Departmental Official Language
Implementation Committee under the
Chairmanship of the Joint Secretary (Incharge Hindi) in the Ministry of Micro, Small
and Medium Enterprises, has already been
constituted.
13.9.3Quarterly
Meetings
of
these
Committees were organized and important
decisions for use of Hindi in official work
have been taken. Effective steps for ensuring
compliance with these decisions and followup action, have also been taken.
13.10HINDI MONTH
13.10.1Hindi Month was celebrated
from 14th September, 2007 to 13th
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Annual Report 2007-2008
Laghu Udyog Samachar bilingually for
wider circulation. It has also published
13 advertisement folders in Hindi for
spreading awareness of various schemes/
programmes.
13.11.2 National Small Industries Corporation
13.11.2.1The National Small Industries
Corporation Ltd. continuously strives to
promote the use of Hindi in official work.
A full-fledged Hindi Section with adequate
staff is functioning at the corporate office of
the Corporation in Delhi. The meetings of
NSIC’s Official Language Implementation
Committee and Hindi Workshops are
regularly organised. During the year, Hindi
Pakhwara was celebrated from 14th - 28th
September, 2007 in which various Hindi
competitions were organised. Literature
and application forms of various schemes of
NSIC have been prepared bilingually. During
the year, the Parliamentary Committee on
Official Language inspected its Chennai
Office and the Committee was satisfied with
the progress made for the use of Hindi. NSIC
has already started publishing in-house
magazine namely “NSIC Parivar” in Hindi. To
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achieve the targets set by the Government,
the use of Hindi is being progressively
increased in NSIC.
13.11.3
Khadi &Village Industries Commission (KVIC)
13.11.3.1 During the period under report,
three Hindi Workshops were organized by
KVIC and 63 officials were trained to work in
Hindi. Regular quarterly meetings were also
organized during this period. The KVIC also
regularly publishes house magazine ‘Jagriti’
bilingually for wider circulation
13.11.4 Coir Board
13.11.4.1 The Coir Board continued its
efforts to implement the Official Language
Policy. During 2007-08, three quarterly
meetings were held by them at Alppuzha,
Bangalore and Delhi. Four Hindi Workshops
were also organised by them at various
locations in India. Efforts were also made
by the Board to prepare Audit Report,
Questionnaire, Brief Note on Coir Board etc.
bilingually. The publication of the Board ‘Coir
News’ also had Hindi segments.