A Resource Guide for the
Vice President of Health and Safety
A Publication of the Theta Chi Fraternity International Headquarters © 2013
How to Use This Guide
This is an interactive PDF, meaning that it has been optimized for
online viewing. This means that you can navigate between pages
using the navigation buttons, click on links and even skip between
sections via the Table of Contents.
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Although you can print this document if you need, some elements
may appear as if they have been cut off or resized. That is because this
document is not intended for print use. You can download a print version from the Sacred Purpose Resource Center, or request one from
the International Headquarters. Call the Director of Health and Safety
Programming at 317-824-1881.
We hope you find this guide useful and informative. Thank you for
your commitment to the Sacred Purpose movement and to
Theta Chi Fraternity!
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Introduction
Sacred Purpose is the truest expression of what it means to be a Theta Chi. It is a bold idea that needs
courageous undergraduate leaders who are willing to serve with a clear purpose in mind. Becoming a Vice
President of Health and Safety is an honor that goes to men whom we trust to serve, to care and to inspire.
The Sacred Purpose movement is dedicated to educating and deploying a new force of innovative leaders
who want to address the challenging national and local problems that face our Fraternity and our brothers.
This handbook is designed to help you effectively fulfill the duties of
this important position and is organized into three distinct parts:
• Part One- This section contains practical information about your
position, its core functions and duties, as well as a step-by-step
guide to your first 60 days in office
• Part Two- In this section, you will create a written, practical plan
for your term in office. You’ll set goals, identify helpful resources,
organize your work and identify your successor
• Part Three- Here, you will learn about how to recognize when a
brother is in trouble and what you can say and do to help him.
For more resources
Visit sacredpurpose.thetachi.org for
videos, downloadable content and the
official Sacred Purpose blog
The International Headquarters staff
can also help. Call us at 317-824-1881
Resource Contact Sheet
You will meet a lot of different people during your term of office- it will be helpful to keep a list of those
individuals and their contact information in an easy-to-reach place. Furthermore, keeping this contact list
up-to-date is not only important for your own records, but also for the benefit of your successor during
officer transition. You should keep a backup of this list on a spreadsheet or in some other secure location.
Role
Name
E-mail
Phone
Health and Safety Advisor
Greek Advisor
Health Center Director
Counseling Center Director
Public Safety Director
Health Education Coordinator
Fire and Life Safety Coordinator
Life-Threatening Emergencies: 911
Theta Chi Hazing Hotline: 1-855-824-4840
National Suicide Prevention Lifeline: 1-800-273-8255
Theta Chi Emergency Number: 317-824-1881
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Table of Contents
Part One
1
Your Duties of Office
2
Your Role at Chapter Meetings
4
The First 30 Days in Office
5
The Second 30 Days in Office
9
Working with Campus Health and Safety Professionals
11
Choosing a Health and Safety Advisor
12
Working with Your Health and Safety Advisor
13
Part Two
14
Your Plan for Sacred Purpose
15
Recruiting and Mentoring Your Successor
22
Part Three
28
Issues Facing Today’s College Students
29
Recognizing When a Brother Needs Help
31
Helping a Brother Who May be in Trouble
33
Fire and Building Safety
35
Part Four
39
Frequently Asked Questions
39
Part Five
44
Appendix A- Sample Letter for Introducing Yourself to Campus Professionals and Partners
45
Appendix B- Organizing Campus Programs
46
Appendix C- Coordinating Guest Speakers
47
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Part I
Understanding Your Role and the First 60 Days in Office
Inside this Section:
Your Duties of Office
Your Role at Chapter Meetings
The First 30 Days in Office
The Second 30 Days in Office
Working with Campus Health and
Safety Professionals
Choosing a Health and Safety Advisor
Working with Your Health and Safety
Advisor
Using This Handbook
Throughout this handbook, look for
the
symbol for important tips,
hints and reminders.
This is your guide, so feel free to
make notes, earmark pertinent pages,
or highlight information that you find
particularly useful
Sacred Purpose is the truest expression of what it means to be a Theta
Chi. It is a bold idea that needs courageous undergraduate leaders
who are willing to serve with a clear purpose in mind.
Becoming a Vice President of Health and Safety is an honor. That title
goes to men who we trust to serve, to care and to inspire.
The Sacred Purpose movement is dedicated to educating and deploying a new force of innovative leaders who want to address the challenging national and local problems that face our Fraternity and our
brothers.
You can also download a digital copy
of this guide from the Sacred Purpose
website at sacredpurpose.thetachi.org
Vice President of Health and Safety Handbook | Page 1
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Your Duties of Office
Mission
Theta Chi’s most sacred fraternal purpose is helping people when
they need it most. We believe that caring for and helping others is the
highest expression of manhood and true friendship. By accepting this
higher purpose, all brothers have been called to a more noble life. In
order to more intentionally live out this elevated view of life, Theta Chi
is boldly launching Sacred Purpose.
The mission of Sacred Purpose is simple. It is our goal that Sacred
Purpose will inspire a better brotherhood and deeper level of mutual
caring for one another. In doing so, the Sacred Purpose movement
will do more than assist and protect members; it will help members
live their very best lives. This big idea is inspired by our most deeply
cherished fraternal value—the Assisting Hand.
Role
The Vice President of Health and Safety will champion Sacred Purpose
within the local chapter so that a deepened culture of caring emerges
and so that more members get the help they need.
He will learn to recognize the emotional, physical and relational needs
of chapter members and proactively facilitate access to assistance and
resources for those same members. In addition, he will inspire and
equip all chapter members to also recognize the needs of others and
provide proactive and relevant assistance to each other.
Vice President of Health and Safety Handbook | Page 2
Requirements
• Should be a member in good
standing according to the national
and local bylaws, with at least two
semesters as an initiated brother
• Must have an attitude of caring
and a deep desire to help others
• Must be able to courageously
inspire chapter members to
consider their full potential as men
and brothers
• Exceptional interpersonal and
leadership skills that can inspire
cultural change are essential
• Must have a demonstrated ability
to cultivate collaborative
relationships with campus and
community professionals
• Must have keen organizational
skills and event coordinating skills
• Must be able to function well
despite ambiguity
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Your Duties of Office (cont’d)
Core Responsibilities
• Serve on the chapter’s executive council as the third highest-ranking chapter officer
• Cultivate working relationships and serve as a liaison to campus and community health and safety
professionals who can support the mission of Sacred Purpose
• Identify campus and community resources available to the local chapter and make those resources
available to individual members as a means of breaking down barriers between members and the help
they need
• Twice annually, organize related educational programs that are open to the entire campus
community and that inspire a deepened culture of caring
• Four times annually, coordinate guest speakers who will provide inspiration, ideas and resources for
advancing Sacred Purpose within the chapter
• Topics for campus-wide programs and guest speakers should include: deepening friendships and
brotherhood, recognizing when a brother is in trouble, drug and alcohol awareness, mental health
issues, fire and life safety, sexual assault prevention, and other general health and well-being topics
• Inspire and organize the chapter to fully support campus-wide initiatives that advance health,
well-being and safety
• Identify, recruit and collaborate with a chapter Health and Safety Advisor to set goals and create an
annual strategic plan
• Possess a nuanced understanding of Theta Chi’s Ritual, values, procedures and policies
• Attend training events and maintain regular communication with the Director of Health and Safety
Programming
• Serve as a resource during chapter crisis situations
Vice President of Health and Safety Handbook | Page 3
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Your Role at Chapter Meetings
Goals
1. Clearly articulate your vision and goals
2. Discuss the importance of Sacred Purpose and inspire full participation
3. Educate brothers to recognize when people need help
4. Equip brothers to intentionally take action
5. Explain campus and community resources
6. Promote campus-wide events, speakers and campaigns
7. Inform about chapter-specific events, speakers and campaigns
8. Teach new ideas that improve awareness of health and safety topics
Helpful Hints
1. Recognize chapter meetings as an opportunity to inspire, educate and advance your vision/goals
2. Always be well-prepared for chapter and Executive Council meetings with a fully written report
3. Be as specific as possible with details
4. Announce important dates, times and activities early in the semester
5. Tell stories that illustrate ideas
6. Publically recognize members who have made good efforts to support Sacred Purpose
7. Share a Sacred Purpose Moment in every chapter report. Sacred Purpose Moments are opportunities to quickly inspire and equip your members with relevant health and safety related topics
8. Include a call to action in every report that directs brothers in a practical and constructive way
Ideas for Creating Inspirational Sacred Purpose Moments
•
•
•
•
•
•
•
•
How can you recognize if a brother has had too much to drink?
What should you say if a brother has had too much to drink?
How can you recognize if a brother is suffering from depression?
What to do if a brother says he is considering suicide
What to do in an emergency involving a member or guest
What do you do if there is a fire or other house emergency?
The warning signs of alcohol-related distress or an emergency
What are 3 ways for reducing stress?
Vice President of Health and Safety Handbook | Page 4
•
•
•
•
•
•
•
What are the health benefits of getting enough sleep?
What do women want you to know about sexual assault?
How can you prevent hazing?
What are the dangers of performance enhancing drugs?
What are the potential dangers of energy drinks?
What are the five best nutrition habits?
What are the five best workout and exercise habits?
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The First 30 Days in Office
Use this section to track your progress. Place a checkmark next to each action item as it is completed
Finalize your written plan for Sacred Purpose before the first Executive Council meeting
If you already have a Health and Safety Advisor, discuss your written plan and ask for feedback
Conduct a chapter vote to amend your chapter bylaws with the following language to reflect the
change in leadership structure. The Vice President of Health and Safety should be placed between
the Vice President and Secretary in the ranking order:
“Vice President of Health and Safety: The Vice President of Health and Safety shall implement
programming and practices within the chapter designed to promote the health and safety of
members, new members, and visitors.“
Plan to attend the nearest Mid-Year Leadership Conference
Familiarize yourself with the Theta Chi Risk Management, Standards and Insurance Manual and
decide, with the Executive Council, how to educate members about the policies, procedures and
standards of Theta Chi
Identify the names and contact information (phone number, email address and mailing address) for
the following campus health and safety partners:
1. Greek Advisor
2. Director of the campus counseling center
3. Director of the campus health center
4. Director of campus security/police
5. Student leader of the local Active Minds chapter
6. Campus health education coordinator
7. Fire safety coordinator
Provide the names and contact information for these partners to the International Headquarters
using this Google Form.
Give a report at the first Executive Council meeting (10-15 minutes):
1. Share highlights from the Sacred Purpose Launch Event
2. Provide copies of your written plan to all Executive Council members
3. Discuss your written plan and ask for input from all Executive Council members
4. Decide which dates and times are available to sponsor campus-wide programming and host
guest speakers during the upcoming semester
Vice President of Health and Safety Handbook | Page 5
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The First 30 Days in Office (cont’d)
Hand-deliver a brochure and introduction letter to the following campus health and safety partners:
1. Greek Advisor
2. Director of the campus counseling center
3. Director of the campus health center
4. Director of campus security/police
See Appendix A for a sample letter
5. Student leader of the local Active Minds chapter
6. Campus health education coordinator
7. Fire safety coordinator
Call each campus health and safety partner:
1. Introduce yourself as the newly elected Vice President of Health and Safety
2. Ask if they received the brochure and discuss their initial thoughts about our health and safety
initiative called Sacred Purpose
3. Request a 30 minute face-to-face meeting to learn about their resources and further explain
your role
Share the following report at the first chapter meeting of the semester (approximately 10 minutes):
1. Share highlights from the Launch Event
2. Demonstrate that you have a detailed plan for Sacred Purpose and share highlights/goals
3. Explain that you are looking for an assistant and that interested members should contact you
within next seven days (optional)
4. Answer questions
5. Ask all members to watch the six-part video series at sacredpurpose.thetachi.org if they have
not done so already
6. Ask all members to sign up at the Sacred Purpose website
Vice President of Health and Safety Handbook | Page 6
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The First 30 Days in Office (cont’d)
Meet with each campus partner (30 minutes for each meeting):
1. Introduce yourself and explain that you would like to begin a mutually beneficial relationship
with them and their department/organization. There are two goals for that relationship:
• Your chapter actively supports their department/organization goals and partners with them
to elevate campus-wide health and safety
• Theta Chi members will better understand and more effectively utilize on-campus resources
2. Ask the following questions:
• What are the biggest health and safety challenges at this campus?
• What can Theta Chi do to help you meet those challenges?
• What can Theta Chi do to elevate the overall awareness of these challenges within the Greek
community and the overall campus community?
• What health and safety resources are available at this campus and how can I help my chapter
brothers take full advantage of those resources?
• Are there any health and safety-related events, speakers or campaigns scheduled for this
semester?
• What are the dates and times for those programs?
• How can Theta Chi partner and help with those events, speakers or campaigns?
• Would you be willing to speak to our chapter about campus resources and/or a health and
safety related topic?
• What advice do you have for me as I begin my new leadership role?
3. Schedule a date and time when they can speak to your chapter. Explain that you will discuss
the specific details for their presentation in the weeks to come
4. Explain that the chapter is searching for a Health and Safety Advisor. Discuss the advisor’s
specific responsibilities and hand them a copy of the advisor’s job description. Ask if they
would be interested in serving in that role
5. Explain that you are creating a list of potential candidates. Ask them to recommend individuals
who would be good for that volunteer role
6. Ask if there are other professionals or partners that you should speak with
7. Schedule a second meeting to further discuss resources, campus-wide events, their speaking
engagement and potential advisors
8. Thank them for their time and good support
9. Send them a handwritten note thanking them for their time and support
Finalize the dates and topics for two chapter health and safety-related speakers
Finalize the date for your campus-wide health and safety-related program, event or campaign
Vice President of Health and Safety Handbook | Page 7
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The First 30 Days in Office (cont’d)
Share the following report at your second chapter meeting (5 minutes):
1. Update the chapter on your progress toward your goals
2. Briefly summarize your conversations with campus professionals and partners
3. Announce dates and times for speakers or campus-wide events
4. Share a Sacred Purpose Moment
5. Answer questions
6. What is your call to action?
Share the following report at the third chapter meeting (5 minutes):
1. Update the chapter on your progress toward your goals
2. Briefly summarize your conversations with campus professionals and partners
3. Announce details about speakers or campus-wide events
4. Share a Sacred Purpose Moment
5. Answer questions
6. What is your call to action?
Share the following report at the fourth chapter meeting (5 minutes):
1. Update the chapter on your progress toward your goals
2. Briefly summarize your conversations with campus professionals and partners
3. Announce details for speakers or campus-wide events
4. Share a Sacred Purpose Moment
5. Answer questions
6. What is your call to action?
Create the agenda for your next series of meetings with campus professionals and partners
Compile a list of potential Health and Safety Advisors and share it with the Executive Council
Send a report to the Director of Health and Safety Programming. Include the following:
1. Date and brief description of your campus-wide event
2. Dates and topics for two chapter speakers
Vice President of Health and Safety Handbook | Page 8
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The Second 30 Days in Office
Use this section to track your progress. Place a checkmark next to each action item as it is completed
Meet with all campus professionals and partners (30 minutes)
1. Ask the following questions:
• What is the most important thing I need to know about helping people, specifically college
students?
• What is the best way to recognize when someone needs help?
• What should I do if someone does not want to be helped?
• What is the best way for my chapter to take advantage of the resources at this campus?
• Have you thought about any other possible candidates for our Health and Safety Advisor?
Would you consider serving in that role?
2. Ask about specific campus-wide events, speakers and campaigns:
• What can Theta Chi do to support these programs?
• How many volunteers are needed to host the event? When? What specifically will they do?
• How can Theta Chi help promote the event, speaker or campaign?
• Are there other organizations that should be invited to get involved?
3. Discuss the details about their guest speaking engagement:
• Finalize the date, time and location
• Finalize the topic
• Provide advice for making the topic interactive and relevant for your chapter members
• Explain how you will ensure full participation from your chapter members
• Discuss the audio/visual needs of the speaker (if any)
4. Schedule the next meeting
5. Thank them for sharing their expertise and supporting the Fraternity
Vice President of Health and Safety Handbook | Page 9
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The Second 30 Days in Office (cont’d)
The Executive Council should discuss how the chapter will choose a Health and Safety Advisor:
1. What specific qualities are you looking for in a Health and Safety Advisor?
2. Are there other people who should be added to your candidate list?
3. What is your selection process? What is the next step?
4. When and how will you formally introduce the Health and Safety Advisor to the chapter?
5. What can you do to appropriately orient the Advisor to the needs of the chapter?
Attend the nearest Mid-Year Leadership Conference- Invite a handful of younger brothers to attend
with you. This is an excellent opportunity to inspire and equip younger members to someday serve
as the next Vice President of Health and Safety
Coordinate one campus-wide event, speaker or campaign
See Appendix B for event planning tips
Coordinate two chapter guest speakers for your chapter
See Appendix C for tips on booking speakers
Discuss the Chapter Facility Life Safety Checklist with the house manager and house corporation:
1. Schedule a fire and safety inspection of the chapter house
2. Meet with the house corporation to discuss needed repairs and/or equipment purchases
3. What do your chapter brothers need to know about life and fire safety?
4. How will you communicate those items and inspire brothers to be aware of potential dangers?
Send the name of your Health and Safety Advisor to the Director of Health and Safety Programming
at the International Headquarters
Vice President of Health and Safety Handbook | Page 10
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Working with Campus Health and Safety
Professionals and Partners
A Valuable Resource
Campus professionals can support
Sacred Purpose in the following ways:
• Provide crisis support
• Serve as a guest speaker/educator
• Provide event planning help
• Advocate for Theta Chi
• Give financial support for
programs, events, campaigns or
speakers
• Act as an authority to get things
done on campus
• Grant access to facilities
• Serve as the Health and Safety
Advisor (see the job description for
the Health and Safety Advisor)
Working with campus health and safety professionals and partners is
arguably the most important role of the Vice President of Health and
Safety. Those campus professionals and partners will provide your
chapter and members with expertise and resources.
Goals
• Link individual members to local experts and caregivers
• Educate members to recognize when someone needs help and
equip them to confidently support one another
• Elevate the campus-wide awareness of student health, safety and
well-being
What should you know about campus professionals?
• They care deeply about students and their well-being
• They are very encouraged by Theta Chi’s Sacred Purpose
movement and your new leadership role
• They are very highly educated and can be very helpful to you
• They can connect you to the resources that you might need
• They are quite busy and need to you to be organized
• They can’t be thanked enough for their tireless work and support
of Theta Chi
Vice President of Health and Safety Handbook | Page 11
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Choosing a Health and Safety Advisor
Purpose of the Health and Safety Advisor
• Support the effectiveness of the Sacred Purpose movement at the
local chapter level
• Mentor the undergraduate Vice President of Health and Safety
• Help develop long term relationships with campus and community
resources
• Provide improved officer transition and continuity between Vice
Presidents of Health and Safety
Qualities of a potential Health and Safety Advisor
1. Your advisor does not need to be a member of Theta Chi.
Men, women, Greek and non-Greek professionals all have the
potential to be great advisors for your chapter
2. We highly encourage you to choose an advisor who is five or
more years removed from the undergraduate experience.
There is wisdom and increased perspective that comes from
Identify someone to serve as your
being out of college for a few years
chapter’s Health and Safety Advisor
3. He or she should have the time and passion to support the
by May 2014
Sacred Purpose movement. Be upfront with any potential
volunteers about the time commitment
4. He or she should be a positive role model and mentor. Your brothers should respect this
person and strive to emulate him or her
5. A background in healthcare, safety or counseling is helpful but not required
Finding a potential Health and Safety Advisor
1. Talk to current active alumni and advisors for recommendations. Your alumni may already know of
a potential advisor who works in a relatable field
2. Seek meetings with campus health and safety professionals. These meetings, as described in
another section of this manual, are a great opportunity to find potential advisors
Approving your Health and Safety Advisor
If the chapter utilizes a Chapter Advisory Board (CAB), utilize the process already in place to approve
advisors and additions to that board. The Health and Safety Advisor should be a member of the CAB
If your chapter does not currently have an active Chapter Advisory Board in place
1. The Vice President of Health and Safety, who should have good rapport with the potential advisor,
will ask for a vote to approve the candidate at a chapter meeting
2. The Vice President of Health and Safety will highlight the potential advisor’s qualifications at that
meeting. The potential advisor should not be present at this meeting
3. A simple majority is needed to approve the advisor
Vice President of Health and Safety Handbook | Page 12
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Working With Your Health and Safety Advisor
Working with your Health and Safety Advisor:
• Plan to meet your advisor at least twice a month. Choose a consistent date and time that is convenient
with his or her schedule. It is helpful to schedule all meetings several months in advance
• Invite your advisor to a chapter meeting and introduce him or her. Provide ample time for addressing
the chapter and answering questions that may arise
• Regularly update the advisor on your positive progress toward goals. Also, discuss challenges you are
currently facing
• Make sure the Health and Safety Advisor’s contact information is available to all brothers so they are
able to contact the advisor directly
Vice President of Health and Safety Handbook | Page 13
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Part II
Creating Your Action Plan and Preparing for the Future
Inside this Section:
Sacred Purpose Action Plan Template
Recruiting and Mentoring Your
Successor
This section is your opportunity to take what you learned in Part I and
apply it in a way that will be meaningful for your chapter’s unique
situation and circumstances. If you encounter a question or problem
that you are unable to resolve on your own, consult your Health and
Safety Advisor and chapter leaders for ideas on how to move forward.
Feel free to use these pages to take notes, brainstorm action items
and explore new ideas. Your chapter brothers elected you to this
position because of your creativity, maturity and ability to make sense
of complex situations- now is the time to put those talents to use.
Vice President of Health and Safety Handbook | Page 14
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Your Plan for Sacred Purpose
In your own words, what is the mission of Sacred Purpose?
In your own words, how would you define your role as the Vice President of Health and Safety and how
does that role support the mission of Sacred Purpose?
In your own words, how will you define success during your first semester in office?
What are five specific goals of your first semester in office?
1.
2.
3.
4.
5.
Vice President of Health and Safety Handbook | Page 15
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Your Plan for Sacred Purpose (cont’d)
What are five specific goals for your overall term in office?
1.
2.
3.
4.
5.
In your own words, how will you define success at the end of your overall term in office?
In four years, what do you want people to say about your term as first Vice President of Health and Safety?
What are the three most important things you learned at the Launch Event?
1.
2.
3.
Vice President of Health and Safety Handbook | Page 16
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Your Plan for Sacred Purpose (cont’d)
How will you share those three ideas with your chapter?
What campus or community health professionals should you talk to?
What are some other student organizations that advocate for student health and safety?
What other Greek organizations would you like to partner with?
What are your best two initial ideas for a campus-wide program?
1.
2.
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Your Plan for Sacred Purpose (cont’d)
What are the best dates and times for coordinating a campus-wide event this semester?
What is the best way to create a lot of buzz about a campus-wide program?
What are the best dates and times for hosting two guest speakers this semester?
What health and safety topics are most relevant and interesting to college students and your chapter?
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Your Plan for Sacred Purpose (cont’d)
What do you think your biggest challenges will be as the first Vice President of Health and Safety?
What ideas do you have for overcoming those challenges?
What help or resources do you need to overcome those challenges?
What else do you need to learn to be an outstanding Vice President of Health and Safety? Where can you
learn those things? How? When?
Vice President of Health and Safety Handbook | Page 19
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Your Plan for Sacred Purpose (cont’d)
Who are five chapter members that you know need help? What will you do?
1.
2.
3.
4.
5.
Are there any members in an emergency situation? What will you do?
What kind of support do you need from your Health and Safety Advisor?
Who would make a good Health and Safety Advisor?
Vice President of Health and Safety Handbook | Page 20
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Your Plan for Sacred Purpose (cont’d)
What is your process for identifying and selecting a Health and Safety Advisor?
What is going to be the first thing you do when you get home? The second thing?
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Recruiting and Mentoring Your Successor
Your last responsibility as Vice
President of Health and Safety is
officer transition.
This is an important expression
of the helping hand. Like you,
your successor will enter this
role with little experience or
knowledge and will need your
help to get started.
You should discuss the highlights
and challenges of your term in
office. You should also highlight
your resources, share your best
ideas, and introduce him to
campus resources and partners.
Toward the end of your term,
but before you begin the transition process, spend some time
answering the questions below.
They will help you organize your
thoughts as you pass the torch
to a new generation.
Steps for a Smooth Transition
• Consider and write your thoughts to the Officer Transition Questions
• Schedule a 1-hour meeting with the newly elected Vice President of Health and Safety
to discuss your answers to the Officer Transition Questions
• Schedule a 30-minute meeting to introduce the newly elected Vice President of Health
and Safety to the Health and Safety Advisor
• Personally introduce the newly elected Vice President of Health and Safety to all
campus professionals and partners
What were your goals? What were the results?
Vice President of Health and Safety Handbook | Page 22
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Recruiting and Mentoring Your Successor (cont’d)
What was your biggest challenge?
How did you overcome that challenge?
What was your best idea? Why?
What was your worst idea? Why?
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Recruiting and Mentoring Your Successor (cont’d)
What do you wish you would have done differently?
What goals do you suggest for the next Vice President of Health and Safety?
1.
2.
3.
If you were teaching a class about being a Vice President of Health and Safety, what are the three most
important points that you would emphasize?
1.
2.
3.
What were the three most important things you learned about yourself while serving as the Vice President
of Health and Safety?
1.
2.
3.
Vice President of Health and Safety Handbook | Page 24
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Recruiting and Mentoring Your Successor (cont’d)
What are the most important campus resources?
1.
2.
3.
Who is the Health and Safety Advisor? How do you contact the health and Safety Advisor? What is the best
way to benefit from that resource?
1.
2.
3.
What other student organizations do you work with? Who are the points of contact for those organizations?
What is the best way to work with the Executive Council? What is the least effective?
Vice President of Health and Safety Handbook | Page 25
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Recruiting and Mentoring Your Successor (cont’d)
What is the best way to give a chapter meeting report? What is the least effective?
What guest speakers did you invite? What made them successful or not successful?
1.
2.
3.
4.
What speaker topics do you recommend for the next year? Why?
What campus-wide events did you sponsor or support? What made them successful or not successful?
1.
2.
Vice President of Health and Safety Handbook | Page 26
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Recruiting and Mentoring Your Successor (cont’d)
What other helpful advice do you have?
How can you help the new Vice President of Health and Safety in the months to come?
Vice President of Health and Safety Handbook | Page 27
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Part III
Strategies and Tips for Helping Brothers in Need
Inside this Section:
Issues Facing Today’s College Students
Recognizing When a Brother Needs
Help
Helping a Brother Who May be in
Trouble
Fire and Building Safety
The stigma associated with mental health issues and the
repercussions of untreated mental illness are challenges of truly
epidemic proportions.
It is imperative that the Vice President of Health and Safety and all
chapter members be empowered to serve as the driving force to
change the perception about mental health and remove the stigma
associated with mental health disorders and their treatment.
The Sacred Purpose movement will leverage the proven model of peerto-peer outreach to educate members about the signs and symptoms
of mental health disorders, encourage students to reach out when
help is needed, and promote positive mental health without shame
or stigma.
This approach is validated by research, which demonstrates that while
only 2 percent of college students would seek help from a mental
health professional if in crisis, 67 percent would turn to a friend. The
members of Theta Chi are those friends.
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Issues Facing Today’s College Students
The transition to college often marks a new chapter in a student’s life. This developmental period involves
many changes and adjustments for brothers and their families. Students face a wide range of emotions
such as excitement, frustration, disappointment and a sense of accomplishment. Listed below are some
common challenges that your brothers may be facing:
Common Developmental Challenges
• Negotiating adult vs. adolescent roles
• Coping with homesickness
• Having additional personal responsibility
• Forming and maintaining good habits
• Deciding on privacy and when to share
frustrations and fears with parents
• Developing confidence and assertiveness
• Forming an identity
• Experiencing intimacy
• Dealing with the emergence or
re-emergence of psychological issues
Common Academic Challenges
• Responding to a more intense level of
competition from peers
• Experiencing higher-than-expected
academic expectations
• Maintaining good grades (or experiencing
declining grades, perhaps for the first time)
• Connecting with professors and teaching
assistants
• Negotiating parents’ expectations
• Choosing a major
• Balancing school and fun
Relationship Challenges:
• Building a new social network
• Family
• Friends
• Romantic partners
• Managing time and freedom
Common Social Challenges
• Dealing with roommates
• Coping with peer pressure
• Connecting with romantic partners,
perhaps for the first time
• Experimenting with alcohol and drugs
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Issues Facing Today’s College Students (cont’d)
Because of challenges like these, there is a increasing prevalence in mental health issues among college
students.
More students are arriving on college campuses with mental health issues. It is not uncommon for students
to experience varying degrees of stress, anxiety, and depression during their time in college, inasmuch as
they encounter both academic and non-academic stresses during their college experience. Some examples
of non-academic stressors include personal relationships, work, and family. Even a major life transition
such as moving away from home to college can aggravate existing mental illnesses or trigger new ones.
According to one pilot study, 75 percent of lifetime cases of diagnosable mental disorders begin by age 24.
For traditional students, this means many mental health issues will have emerged before or during college.
About 91 percent of college counseling center directors reported a rise in the number of students with
severe psychological problems on their campuses:
• More than 70% of directors reported an increase in crisis issues that required an immediate response
• About 68% reported increased psychiatric medication issues
• About 45% reported increased alcohol or drug use
• Almost 40% reported higher self-injury issues.
This increase in mental health issues means that brothers need to be prepared to recognize mental health
symptoms in order to refer students with these concerns to the appropriate campus resources. The good
news is that an increased awareness about these issues is helping reduce the stigma associated with seeking help. Consequently, more students are getting the help and resources that help them adequately cope.
By launching Sacred Purpose, Theta Chi is intentionally raising awareness about mental health and many
other related health and safety topics. However, we want to do more than be aware. Your job as Vice
President of Health and Safety is to equip all members to confidently help others when there is a need.
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Recognizing When a Brother Needs Help
College students typically encounter a great deal of stress (i.e. academic, social, family, work, financial)
over the course of their collegiate careers. While most are able to cope successfully with these demands,
the pressures can become overwhelming and unmanageable for some. Students who are having difficulty
have a number of resources available to them, including fraternity brothers, close friends, relatives, clergy,
coaches, residence advisors, collegiate fellows, work supervisors, administrators, support staff and faculty.
In fact, anyone who is seen as caring and trustworthy may be a potential resource in times of trouble.
As brothers, it is important that we support one another and intervene when another brother is in trouble.
The inability to cope effectively with emotional stress poses a serious threat to brothers and their academic
success. True to our motto of the helping hand, expressions of interest and concern may be critical in helping struggling brothers re-establish the emotional equilibrium necessary for academic survival and success.
Your willingness to respond to brothers in distress will undoubtedly be influenced by your personal style
and your philosophy about helping brothers grow emotionally as well as intellectually. Obviously, a
brother’s openness to assistance will depend on situational factors such as the length and depth of your
relationship. Therefore, it is important to maintain close relationships with your chapter brothers so they
feel safe and can trust your good intentions to help.
The following information will not only help you assess what can sometimes be difficult situations, but will
also give you some specific ideas about what you can do when confronted with a brother who is in distress.
Tips for recognizing when a brother is in trouble
In order to recognize when a brother is in trouble, it is important for you to remain watchful and to observe
them when things are going well. By observing those behaviors, you will more easily recognize when brothers deviate from their “normal” way of living. It is the differences in behavior that can provide you with
insight as to when a brother is in trouble.
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Recognizing When a Brother Needs Help (cont’d)
At one time or another, everyone feels depressed or upset. However, there are three general levels of
distress which, when present over a period of time, suggest that there are problems that require assistance.
MILD- These behaviors, although not disruptive to others, may indicate that something is
wrong and that help may be needed:
• Serious grade problems, or a change from consistently good grades to unaccountably poor grades
• Excessive absences, especially if the student has previously had good, consistent class attendance
• Unusual or markedly changed patterns of interaction, including: completely avoiding participation, becoming excessively anxious when called upon, dominating discussions, being excessively
active, speaking extremely rapidly, falling asleep in class
• Significant difficulty concentrating, making decisions, or answering simple questions
• Depressed, lethargic mood
• Unusual physical appearance including: swollen, red eyes; a marked change in personal dress or
hygiene; sweating (when the room is not hot); a significant increase or decrease in weight
MODERATE- These behaviors may indicate significant emotional distress, but also a reluctance
or inability to acknowledge a need for more personal help:
• Repeated requests for special consideration, such as deadline extensions, especially if he appears
highly uncomfortable or highly emotional disclosing the circumstances prompting the request
• New or regularly occurring behavior that pushes the limits of decorum, and which interferes with
the effective management of class, work, or living area
• Unusual or exaggerated emotional responses to situations
• Expressed hostility toward you, friends, parents, classmates, or others
SEVERE- These behaviors are obviously inappropriate and/or indicate a crisis that needs
immediate attention:
• Highly disruptive behavior that is hostile, aggressive, or violent
• Inability to communicate clearly (garbled, slurred speech, unconnected or disjointed thoughts)
• Loss of contact with reality (auditory or visual hallucinations, beliefs or actions that are greatly at
odds with reality or probability)
• Disorientation to time, place, or people
• Overtly suicidal thoughts
• Homicidal thoughts
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Helping a Brother Who May be in Trouble
Mild or Moderate Behavioral Indicators
In dealing with a brother who shows mild or moderate levels of distress, you have several choices:
1. You can choose not to deal with it at all
2. You can deal directly with the disruptive behavior in a way that limits your long-term interaction
3. You can deal with the situation on a more personal level and offer longer term support.
If you choose to approach a brother you are concerned about, or if a brother asks you for help, these
suggestions might make the opportunity more comfortable for you and more helpful to the student:
• Talk to the brother in private when neither of you will be rushed or preoccupied. Give the brother your
undivided attention. It is possible that just a few minutes of effective listening on your part may be
enough to help the student feel comfortable about what to do next
• If you initiated the contact, express your concern in behavioral, nonjudgmental terms. For example,
you might say, “I’ve noticed you’ve been absent from class lately, and I’m concerned”
• Listen to thoughts and feelings in a sensitive, nonthreatening way. Let the brother talk, and communicate that you understand their situation
• Explore what the brother has done previously to resolve the problem, and why those attempts have
not been successful. Work with the brother to clarify what he perceives to be the costs and benefits of
other options for handling the problem
• Avoid judging, evaluating or criticizing unless the brother specifically asks for your opinion. Such
behavior is apt to close the student off from you and from getting the help that is needed. It is important to respect the brother’s value system, which may be undergoing challenges or change, even if you
do not agree
Severe Behavioral Indicators
These problems are the easiest to identify and there are specific procedures for helping students in severe
crisis. You need to stay calm and know who to call for help. First, call first responders by dialing 911. Then,
call the International Headquarters at 317-824-1881.
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Helping a Brother Who May be in Trouble (cont’d)
When to refer someone to a professional
Even though a brother asks for help with a problem and you are willing to help, there are circumstances
that may indicate that you should refer him to a professional resource. Some of these situations include:
• There is immediate danger to the brother or someone else (i.e. suicide, homicide, abuse, assault,
harassment, etc.). In these situations, it is important to refer to a campus or community professional
• The problem or request is beyond your expertise
• Personality differences will interfere with your ability to help
• You may be close to the brother and do not believe you could be objective enough to help
• The brother acknowledges the problem but is reluctant to talk to you about it
• Even after spending time with him, little progress has been made and you don’t know how to proceed
• You are feeling overwhelmed, pressed for time, or are otherwise at a high level of stress yourself
How to make a referral
Some people accept a referral for professional help more easily than others. It is usually best to be frank
with brothers about the limits of your availability to assist them – limits of time, energy, training and
objectivity. It is often reassuring to brothers to hear that you respect their willingness to talk to you, and
that you want to support them in getting the assistance they need.
When proposing a referral, it is best to do so in a direct and positive manner. There are many kinds of referrals. The best one is the kind to which a particular brother will respond. Depending on the situation, have
the student consider friends, clergy, family members, community agencies, and campus offices, especially
those in the Counseling Center or Student Affairs Office. Tell the brother what you know about the person
or referral service, being as specific as possible about the kind of help the student can expect.
Assure brothers that seeking help does not necessarily mean they have serious problems. It is possible that
their concern is one of the common reasons that college students seek help from another person. These
include feeling down or low on energy and motivation; experiencing difficulties in relationships with their
family, friends, or romantic partners; feeling anxious or depressed; and having concerns about future goals
or plans. Confused brothers may be comforted to know that they do not necessarily have to know what is
wrong before they ask for help.
If the brother agrees to be referred, suggest that he call to make an appointment immediately. The brother
should make the appointment himself if possible, rather than you making it for him. You can increase the
chances that he will attend the appointment if you tell the brother that you would like to hear how the
meeting went.
If the brother is reluctant to talk, you can call the Counseling Center to consult about the situation.
Consult the Risk Management Standards and Insurance Manual for additional risk management
resources and guidelines. Or, visit sacredpurpose.thetachi.org. In case of emergency, call 911.
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Fire and Building Safety
According to the Center for Campus Fire Safety, more than 120 lives have been lost in fires on or near
college campuses since 2000. Theta Chi is not immune to this risk- in the last three years, there have been
over five major fires in Theta Chi chapter houses.
As a Vice President of Health and Safety, you should work in concert with your House Manager and house
corporation to protect the lives of your chapter brothers. The Fire and Life Safety Checklist is a useful guide
for ensuring that your chapter brothers are safe from fire and other building hazards.
In addition to helping organize house inspections, you will also educate members about fire and life safety
procedures so they are prepared to take action during an emergency. Your leadership will go a long way in
preventing the tragic loss of life and property.
To create a safe environment for brothers to congregate and live, chapters should conduct a fire and life
safety inspection at least once per month. The checklist on the next page may be used by the House
Manager and Vice President of Health and Safety to perform an independent self-inspection. Or, it may be
used to supplement an inspection that is already mandated by your college or university.
Many laws and regulations vary by state and other local districts, such as the county or city. This is
commonly true of laws that pertain to fire and life safety. In accordance with any and all circumstances,
members must obey the law, which supersedes any guidelines contained in this document.
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Fire and Building Safety (cont’d)
Emergency Evacuation Preparedness
☐☐ All halls, stairways and other escape routes are free from obstructions/debris
☐☐ All halls, stairways and other escape routes are well-lit
☐☐ All stairways have secure banisters/railings
☐☐ Fire drills are practiced every six months
☐☐ Date of last drill: __________________
☐☐ A written emergency evacuation plan has been established and is reviewed by members regularly
☐☐ An escape route map is posted in all bedrooms and at the main entrance to the facility
☐☐ Exits and escape routes are clearly marked with lighted signs
☐☐ Interior and exterior doors along escape routes are easily opened without keys or special devices
☐☐ Self-closing fire doors are present to reduce potentially rapid-spreading fire
☐☐ Fire doors remain closed and are kept clear of door stops or obstructions
☐☐ Exterior exit doors open outwards/exteriorly
Fire Detection System and Fire Extinguishers
☐☐ A working smoke/carbon monoxide detector is installed in each room
☐☐ The facility is fully protected by a hard-wired, automatic fire detection/alarm system that is linked
to an alarm monitoring agency (which can alert the fire department)
☐☐ The system has been serviced and tested by a licensed contractor within the last year
☐☐ Date of last inspection: __________________
☐☐ Manual fire alarm pull boxes are in all hallways and next to all exits
☐☐ If smoke detectors are battery operated, detectors are tested monthly and batteries are changed
every six months
☐☐ Date of last battery change: __________________
☐☐ An emergency lighting system is present
☐☐ Emergency lighting system is tested monthly
☐☐ Date of last test: __________________
☐☐ There is one fire extinguisher for every 3,000 square feet of the building, or there is at least one
extinguisher on each floor
☐☐ Fire extinguishers are in the kitchen and laundry room
☐☐ Fire extinguisher locations are accessible and clearly marked
☐☐ Fire extinguishers are checked monthly and fully charged
☐☐ Date of last monthly inspection: __________________
☐☐ Fire extinguishers are inspected annually by licensed professional
☐☐ Date of last annual inspection: __________________
Sprinkler System (if applicable)
☐☐ Fire sprinklers are installed (recommended)
☐☐ All sprinkler heads are free from obstruction
☐☐ The sprinkler system has been inspected by a licensed contractor within the last year (some states
require inspections every 6 months)
☐☐ Date of last inspection: __________________
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Fire and Building Safety (cont’d)
Electrical
☐☐ All circuits are correctly fused and grounded
☐☐ There is no evidence of temporary wiring or tampering
☐☐ Electrical covers are in place with none broken
☐☐ A “no multiple plug/appliance” policy is in effect and enforced
☐☐ The use of extension cords is restricted, especially with high voltage appliances
☐☐ Power lines to the facility are clear of obstructions such as tree limbs
☐☐ Grounded Fault Interrupters are functional and installed in bathrooms, kitchens and other wet areas
Kitchen
☐☐ All cooking areas and equipment are protected by a fire hood extinguishing system
☐☐ The fire hood extinguishing system has been serviced within the last six months by a licensed
professional
☐☐ Date of last service/inspection: __________________
☐☐ Removable grease filters are cleaned regularly (daily)
☐☐ The kitchen is well-supervised, cleaned daily and operated in a sanitary manner
Furnace and Water Heater
☐☐ The furnace and water heater are located in a separate, fully-enclosed room
☐☐ All doors to the room close and latch properly
☐☐ The room is free of combustible materials
☐☐ Equipment has been inspected within the last year by a licensed contractor
☐☐ Date of last inspection: __________________
☐☐ An emergency shut-off is installed and is labeled and accessible
Storage
☐☐ Fuels, flammable liquids, and other explosives are prohibited and not stored in the building
☐☐ Gas-powered motors are prohibited and not stored or operated in the building
☐☐ All cleaning supplies, paint and other chemicals are stored in a secure, well-ventilated area
Security
☐☐ Facility access is restricted to members only by key, electronic keyed entry (recommended), or code
☐☐ There is adequate exterior lighting
☐☐ There is a specific person (i.e. house manager) responsible for securing the facility at a specific time
each evening
☐☐ The property is secured and supervised during periods of vacancy (i.e. student breaks)
☐☐ Campus security/local police patrol the property regularly for increased security, especially during
periods of vacancy
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Fire and Building Safety (cont’d)
Other Building Maintenance
☐☐ The roof is in good condition with no leaks
☐☐ Last roof inspection by licensed contractor: __________________
☐☐ All interior and exterior walls are in good condition; there are no holes in the drywall
☐☐ All interior and exterior doors and windows are in good condition; doors/windows close and latch
☐☐ Gutters are attached securely and are unobstructed, discharging water away from facility
☐☐ Floor surfaces are free of slip, trip and fall hazards
☐☐ Non-slip surfaces are provided in entrances, bathrooms, stairwells, exit areas, kitchen, fire escapes
and other areas
☐☐ Laundry dryer filters are cleaned regularly
☐☐ Areas behind the dryer and washer are clear of lint and debris
☐☐ Floors and walls are clean throughout the building
☐☐ Trash is removed from the building daily
☐☐ Exterior exit doors are kept free from obstruction, including snow and ice
Other House Policies
☐☐ The use and storage of firearms, bows, and other weapons is prohibited in the facility and elsewhere
on the property
☐☐ Smoking is prohibited inside
☐☐ If smoking is allowed inside:
• It is confined to designated areas and is prohibited in bedrooms
• Ashtrays with large lips are used
• Butts are collected in metal containers
☐☐ Roof access is prohibited
☐☐ Emergency phone numbers are clearly posted at each phone
Inspection
☐☐ Campus/City fire marshal has inspected the building within last six months
☐☐ Date of last inspection: __________________
☐☐ A self-inspection is performed monthly
☐☐ Procedures are in place for correcting code violations or other deficiencies
Additional Notes and Comments
For additional house safety resources, contact the Director of Housing 317-824-1881 or visit
www.thetachi.org/housing
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Part IV
Frequently Asked Questions
What is Sacred Purpose?
Theta Chi’s most sacred fraternal purpose is helping people when they need it most. We believe that caring
for and helping others is the highest expression of manhood and true friendship. By accepting this higher
purpose, all brothers have been called to a more noble life. In order to more intentionally live out this
elevated view of life, Theta Chi is boldly launching Sacred Purpose.
The mission of Sacred Purpose is simple. It is our goal that Sacred Purpose will inspire a better brotherhood
and deeper level of mutual caring for one another. In doing so, the Sacred Purpose movement will do more
than assist and protect members; it will help members live their very best lives. This big idea is inspired by
our most deeply cherished fraternal value—the Assisting Hand.
What does this mean for my chapter’s leadership structure?
To be successful, Sacred Purpose needs a solid leadership foundation at both the international and
local levels. At the international level, we have already created and invested in a new director-level position.
However, it is at the chapter level where the greatest impact will be made. We must have the right undergraduate leaders in place to passionately launch, elevate and advance the movement. To that end, we are
creating a new undergraduate leadership position that is called the Vice President of Health and Safety.
Is it appropriate to call this a program?
Not really. Sacred Purpose is more than a program, and it extends beyond a new leadership position. We
believe Sacred Purpose is about renewing and extending our mission and purpose.
We cannot effectively deepen brotherhood and create an improved culture by simply rolling out a new
“national” program. There is no lack of programming. In fact, there are hundreds of programs available that
are being aimed at today’s college students. However, those programs do not have enough far-reaching
and lasting impact. That is why Theta Chi is creating a new leadership structure that will inspire a new attitude and equip members with relevant resources so brothers can better care for and support one another.
How will we define success during this first year?
It is essential that we establish and develop dynamic local chapter and colony leadership. During this launch
year, every chapter and colony will elect a strong and experienced leader as Vice President of Health and
Safety. Beyond electing a new leader, it is important that all chapters get off to a fast start and establish
positive momentum. During this first year, each chapter and colony will sponsor at least one campus-wide
health and safety program and host at least two related guest speakers. In future years, we will determine
success by measuring improved access to resources and changed attitude and behavior related to a wide
range of areas such as: deepened friendships and brotherhood, recognizing when a brother is in trouble,
drug and alcohol awareness, mental health issues, fire and life safety, sexual assault prevention, and other
general health and well-being topics.
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Will Sacred Purpose ever end?
No. Unlike a program or initiative that has a beginning and an end, Sacred Purpose is intended to be a
modern and relevant expression of our existing fraternal purpose—brotherhood and the helping hand. In
other words, Sacred Purpose will last forever. Indeed, the new leadership position is a permanent change
to our structure. However, the new leadership structure is only a means to an end. Our greatest hope is
that we can permanently and increasingly make a positive impact on our brotherhood and the lives of our
members.
What is the role of the Vice President of Health and Safety?
The Vice President of Health and Safety will champion Sacred Purpose within the local chapter so that a
deepened culture of caring emerges and that more members get the help they need. He will learn to
recognize the emotional, physical and relational needs of chapter members and proactively facilitate
access to assistance and resources for those same members. In addition, he will inspire and equip all
chapter members to also recognize the needs of others and provide proactive and relevant assistance to
each other.
Specifically, the Vice President of Health and Safety will serve on the chapter’s Executive Council as the third
highest-ranking chapter officer. He will cultivate working relationships and serve as a liaison with campus
health and safety professionals who will support the mission of Sacred Purpose. He will identify campus
and community resources and make those resources available to individual members. This will serve as a
means of breaking down the barriers to brothers getting the help they need. In addition, he will organize
related educational programs that are open to the entire campus community and that inspire a deepened
culture of caring. He will also coordinate guest speakers who will provide inspiration, ideas and resources
for advancing Sacred Purpose within the chapter. He will recruit and identify a Health and Safety Advisor
and collaborate with that advisor to set goals and create an annual strategic plan. He will attend training
events and maintain regular communication with the Director of Health and Safety Programs. He will serve
as a resource during chapter crisis situations.
What topics will be highlighted in Sacred Purpose?
Topics for campus-wide programs and guest speakers will include: deepened friendships and brotherhood,
recognizing when a brother is in trouble, drug and alcohol awareness, mental health issues, fire and life
safety, sexual assault prevention, and other general health and well-being topics.
Why will the new position be the third ranking officer in the chapter?
Although it seems like a break from tradition, we strongly believe it is important to boldly elevate the Vice
President of Health and Safety to a prominent place within the undergraduate leadership structure.
Because he is charged with advancing our most sacred fraternal purpose, his work is essential to Theta Chi
and the lives of our brothers. We did not want his role to be reduced or diminished. Instead, we wanted
to ensure his impact and authority. The chapter President will continue to hold the highest ranking office.
The Vice President will continue holding the second ranking office because he must serve as the chapter
President in case the President is not able to fulfill his office. Because of his impact on the chapter’s mission
and culture, the Vice President of Health and Safety will be the third ranking undergraduate officer.
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Why is it the Vice President of Health and Safety and not the Vice President of Sacred purpose?
Because he works closely with health and safety professionals, it is important to use a title that clearly and
intuitively defines his responsibility and status within the chapter’s leadership structure. By using the title
Vice President of Health and Safety, it is easier to introduce himself and create meaningful relationships
with a wide array of campus and community professionals.
When should we elect the Vice President of Health and Safety? When will he be installed?
All chapters and colonies were required to hold elections for this position in November, with installation
taking place before departing for the holiday break, along with all other newly elected officers.
How will the Vice President of Health and Safety be trained?
In addition to this year’s Launch Event, there will be followup training at the Mid-Year Leadership Conferences and next summer’s National Convention and School of Fraternity Practices.
Who should be the Vice President of Health and Safety?
• A candidate should be a member in good standing according to the Constitution and Bylaws of Theta
Chi Fraternity, Inc. and your local bylaws, with at least two semesters as an initiated brother
• He must have an attitude of caring and a deep desire to help others
• He must be able to courageously inspire chapter members to consider their full potential as men and
brothers
• He must have exceptional interpersonal skills and leadership skills that can inspire cultural change
• He must have a demonstrated ability to cultivate collaborative relationships with campus and
community professionals
• He must have keen organizational skills and event coordinating skills
• He must be able to function well with ambiguity
Why is Theta Chi concentrating on local resources instead of creating our own “national” program?
The scope of this idea is huge. Theta Chi has approximately 7,000 undergraduates on nearly 150 campuses
in North America. Our mission is to deeply care for each of those brothers. There is no way that we can
accomplish that from one office in Indianapolis. We need good men with “boots on the ground” who can
serve our fellow brothers. It is essential that we effectively connect members to campus and local
professionals who can provide the very best care and resources.
In addition, we want chapters to partner with those same campus and local professionals. We can do much
to advance their health and safety message with the entire campus community. We will become leaders
on each campus by passionately advocating health, safety and an attitude of care. Ultimately, we will be
advancing the helping hand beyond Theta Chi. We will reach hundreds, if not thousands, of students with a
relevant message that will make a difference. But, even more profoundly, we will reach students with a call
to a higher purpose and a more noble life. That is Alma Mater First, Theta Chi for Alma Mater.
Is Sacred Purpose reflected in the Ritual?
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Yes. Because our Ritual shines a light on our fraternal purpose and our most deeply held values, these
fundamental changes to leadership structure have already been fully integrated into all ceremonies. By
updating the Ritual, we ensure positive momentum and permanence. The work and leadership of the Vice
President of Health and Safety will be a natural expression of our Ritual and the values it conveys.
When will the new edition of the Ritual arrive? How will the book exchange work?
Chapters received their new Ritual books in early November. The shipment included instructions for
returning old Ritual books.
How will the Fraternity deliver ongoing information and resources related to Sacred Purpose?
The Fraternity has developed a Sacred Purpose website that will serve as the main point of contact for all
relevant audiences, including undergraduates, alumni, parents and campus health and safety professionals. The site will be home to a blog, thought-provoking ideas, relevant resources, multi-media tools and
social media links. The blog will provide an opportunity for ongoing education and dialog among all stakeholders through the blog’s comments section.
Is the Vice President of Health and Safety replacing the Risk Management Chairman?
No. The Vice President of Health and Safety’s primary role is quite different in scope from that of the Risk
Management Chairman. Although the Vice President of Health and Safety may help educate the chapter
about risk management policies, the chapter President will retain responsibility for policy education and
enforcement. The President has the option to assign a Risk Management Chairman who can assist with
the day-to-day risk management duties, even though the President still maintains ultimate responsibility
for ensuring compliance with Fraternity policy. Although we have specific chapter leaders whose stated
responsibility is to facilitate safety through our formal risk management program, it is important that all
members have a working knowledge of all risk management policies and remain watchful for situations
that could harm brothers or guests.
What if we have already have a Brotherhood Chairman? Will this new leader replace him?
No. Some chapters utilize a Brotherhood Chairman to plan events, retreats and other fun and meaningful
gatherings. Although somewhat related, that role is different in scope than Sacred Purpose and the work of
the Vice President of Health and Safety. The Brotherhood Chairman will remain important and can certainly
remain in place, but does not overlap with or replace the position of Vice President of Health and Safety.
How is this movement unique within the interfraternal community?
Other Greek organizations have introduced health and safety-related programs. However, to our knowledge, we are unique in our leadership structure and our goal to cultivate collaborative relationships with
local campus resources. In addition, we believe it is unique that we have started with updating our Ritual as
a means of advancing our Sacred Purpose.
Will my chapter have an advisor who will support Sacred Purpose?
Yes. Our goal is that every chapter and colony will have a specific Health and Safety Advisor in place by
the summer of 2014. The undergraduate Vice President of Health and Safety will work in concert with the
International Fraternity to recruit and train this advisor.
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Will there be a special reward or recognition for highlighting top chapters in this area?
Yes. The International Fraternity will be developing an award that highlights outstanding achievement in
this area.
Is there an International Headquarters staff person who supports Sacred Purpose?
Yes. A new director-level staff position has been created. The Director of Health and Safety Programming
will champion the Sacred Purpose by inspiring membership engagement, providing world-class education
and cultivating relationships with campus health and safety professionals. For additional support please
call the Director of Health and Safety Programming at 317-824-1881.
How will undergraduates and alumni be involved in the future improvement of Sacred Purpose?
Composed of undergraduates, alumni, and health and safety professionals, a national committee will be
introduced in the summer of 2014. Working closely with the International Headquarters staff, the committee will be charged with inspiring and advancing the relevance, usefulness and impact of Sacred Purpose.
This is a big idea with lofty goals that have never been tried before. Will it really work?
We agree that this is a big idea with goals and changes that can seem strange at first. However, it is an idea
that strikes at the very core of what it means to be Theta Chi. This big idea does not break from tradition.
Instead, it honors the traditions and values that we hold most dear. We derive inspiration from our core
beliefs in the power of the helping hand and true friendship, and know that these concepts will guide us
through any challenges that we will face. We will not give up on Sacred Purpose. It is too important to the
men we call brothers.
It takes a long time for big ideas to come to maturity. There may be moments along the way when our work
may feel messy and unfruitful. We will have to ask ourselves the question, “Is this worth it and does it really matter?“ We all took an oath that affirms our deep conviction that when it comes to one another, the
answer is “yes.”
More importantly, do we think it will really work? Yes. It may not be as easy as we would like, and we may
need to make adjustments along the way. It will work because it is our sacred and collective purpose. It will
work because we care deeply for one another. Sacred Purpose is good work. It is the right work. It is the
work of Theta Chi. And, it is the work of every brother.
What if I have questions or comments?
We invite you to voice your questions and ideas by using the Contact Form on the Sacred Purpose website
at http://sacredpurpose.thetachi.org/contact. It is important that we begin a national dialog about our organizational Sacred Purpose. We know that members will have much to say about this big idea. We believe
that questions and comments are the raw material for advancing our mission and inspiring a bright future.
In the months to come, we will actively utilize the blog to share ideas and create dialog among undergraduates and alumni. You can also download a digital version of this handbook from the Sacred Purpose
Resource Center.
How can I volunteer for the Sacred Purpose movement?
The greatest need for involvement is at the local chapter level where undergraduates and alumni can serve
as leaders and advisors. lease call the Director of Volunteer Development at 317-824-1881 to learn more.
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Part V
Appendix
Inside this Section:
Appendix A: Sample Letter for
Introducing Yourself to Campus
Professionals and Partners
Appendix B: Organizing and Hosting
Campus Programs
Appendix C: Coordinating Guest
Speakers
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Appendix A- Sample Letter for Introducing
Yourself to Campus Professionals and Partners
Chapter Letterhead
Date
Dear __________,
I want to introduce myself as the new Vice President of Health and Safety for Theta Chi
Fraternity. My leadership role is a new one. Theta Chi has begun a new and critical movement
to improve the health, safety, and overall wellbeing of its members. We call this movement
Sacred Purpose. Sacred Purpose is a movement that will do more than assist and protect
members—it will help every member live his very best life.
I would like to schedule a 30 minute meeting with you so I can more fully understand your
work and the resources you provide our campus community. In the next couple of days, I will
follow up by phone and schedule that meeting. In the meantime, I am including a brochure
that provides a helpful introduction to our goals and my role.
I look forward to learning how I can support your work in elevating the awareness of health
and safety amongst the entire campus community. Thank you in advance. I look forward to
meeting you.
Sincerely,
[your signature]
Your name [printed]
Vice President of Health and Safety
Theta Chi Fraternity
[contact information
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Appendix B- Organizing Campus Programs
By organizing and hosting campus-wide programs, Theta Chi will be taking a proactive leadership role in
elevating a campus-wide awareness of health and safety issues. In doing so, we will be making relevant
contributions to all students and to alma mater. We will become leaders and will be known as the fraternity
that cares. Including our members, it is our goal to impact thousands of men and women.
Possible ideas for campus-wide programs
• Partnership with the local Active Minds chapter; if there is no Active Minds chapter on your campus, you
can use the Active Minds Community Action Kit as a guide and resource
• Guest speaker or speaker series
• Local campaign educating and raising awareness about a health and safety topic
• Series of articles in the campus newspaper
• Public service announcements on campus radio or television
• Benefit concert for health and safety awareness
• Table tents at the campus dining hall or food court raising awareness about health and safety
• Partnerships with other Greek organizations, student government and/or residence hall associations
• Social media campaign
• Information table in the student center
Tips for Organizing and coordinating campus-wide programs
• Decide early what you want to accomplish and set specific goals
• Choose a program that your chapter finds interesting and inspiring
• Finalize dates and start times at least two months in advance
• Partner with campus experts and professionals
• Define roles and responsibilities very clearly so everyone knows what they are responsible for
• Identify alternative sources of funding such as campus departments or grants
• Ask all Greek organizations to participate and support the program
• Use social media and word of mouth to promote your program
• Make the program interactive, high energy, fun and memorable
• Pull out all the stops. Do something special
Potential campus program topics (this is a short list- the list of potential topics is nearly endless)
• Recognizing when someone is in trouble
• What to do and say when someone is in trouble
• Understanding the bystander effect
• Stress reduction
• Amazing friendships that matter
• Getting enough sleep
• Drug and alcohol awareness
• Mental health issues
• Fire and life safety
• Sexual assault prevention
• Other general health and well-being topics
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Appendix C- Coordinating Guest Speakers
Goals
• Inspire members to more intentionally live our Sacred Purpose
• Equip members to recognize the needs of others
• Teach the skills for helping others
• Showcase campus and community resources
Possible topics (this is only a partial list)
• Recognizing when someone is in trouble
• What to do and say when someone is in trouble
• By-stander effect
• Stress reduction
• Amazing friendships that matter
• Nutrition
• Getting enough sleep
• Drug and alcohol awareness
• Mental health issues
• Suicide prevention
• Fire and life safety
• Sexual assault prevention
• Other general health and well-being topics
Helpful Hints
• Choose topics that are relevant and interesting to your members
• Partner with a sorority or other campus organization
• Announce the date, time and topic at least two months in advance
• The program should last about 45-60 minutes, including time for questions
• Allow time for role playing or practicing new skills
• Host the speaker in a comfortable room with plenty of seating, such as a campus lecture room
• Schedule the speaker at a time that maximizes attendance by thinking creatively
• Always thank the speaker with a small gift or card
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Theta Chi Fraternity, Inc.
International Headquarters
Phone: 317-824-1881
E-mail: [email protected]
www.thetachi.org
sacredpurpose.thetachi.org