BCSSA Simon Fraser Region
2015 Speed Swimming Regional Championships
August 7/8/9, 2015
Meet Package
Participating Clubs:
 Burnaby Barracudas
 Burnaby Mountain Mantas
 Coquitlam Sharks
 Port Coquitlam Marlins
 Port Moody Aquarians
Meet Manager
Meet Referee
Meet Secretary
BUR-SF
BMM-SF
COQ-SF
PCM-SF
PMA-SF
Sean Cauley
Rick Sieb
Chris Lee
Meet Schedule
Preliminary Heats Warm-up
Preliminary Heats Start
Finals Warm-up*
Finals Start
August 7, 2015
3:30 – 4:40 pm
5:00 pm
Held to Saturday
Held to Saturday
August 8, 2015
7:30 - 8:40 am
9:00 am
1:00 – 1:40 pm
2:00 pm
August 9, 2015
6:30 - 7:40 am
8:00 am
2:00 – 2:40 pm
3:00 pm
Preliminary Heats Scratches Due
Relays Due
Finals Scratches Due
3:30 pm
N/A
N/A
8:30 am
11:00 am
Start of Finals Warm-up
7:30 am
10:00 am
Start of Finals Warm-up
Officials Meeting
Coaches Meeting
4:20 pm
4:35 pm
8:20 am
8:35 am
7:20 am
7:35 am
* Finals Warm-up will not start earlier than above published times and will be
at least 30 minutes after the completion of the last events in the Preliminary
Heats.
Meet Venue
Spani Outdoor Swimming Pool at 655 Hillcrest Street, Coquitlam
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25 meter long, 8 lane outdoor pool.
 The main tank will be designated for competition.
 The dive tank will be allocated as “Warm-Up & Warm-Down Area”. Swimmers using the
Warm-Up & Warm-Down Area must be supervised by their coach.
Coaches’ tables are located on deck along the South side of the pool.
Spectator viewing area and bleachers are located North and West of the pool.
Clerk of the Course and Marshalling areas are located in the grass area East of the pool.
 Please note that this area is for swimmers, coaches and officials ONLY.
Concession will be open for breakfast and lunch PLUS dinner on Friday afternoon.
Parking is available in various lots throughout the park. Please respect signage.
Page 1 of 7
Simon Fraser Region
2015 Regional Championships
Rules
1. The BCSSA Rules and Regulations as published in May 2013 will apply.
2. The Meet will have Preliminary Heats, a Championship Final and Consolation Final for all
individual events.
3. In order for a Consolation Final to be swum, a minimum of ten (10) swimmers must compete in
the Final session, i.e. there must be a full heat in the Championship Final plus a minimum of
two (2) swimmers in the Consolation Final.
4. Relays will swim as Preliminary Heats and Championship Finals. Relays have no Consolation
Final.
5. Scratches for Championship Finals must be submitted to the Clerk of the Course 30 minutes
after the conclusion of Preliminary Heats for seeding.
6. All events will be circle seeded in the Preliminary Heats by gender and division.
7. Swimmers entered incorrectly or NT may be randomly seeded in the Preliminary Heats at the
discretion of the Meet Manager.
8. At the discretion of the Meet Manager, some Preliminary Heats may be combined. Any
Preliminary Heats which are combined will have an empty lane between the competitors.
Preliminary Heats will not be combined after the meet starts each day.
9. Events will not be combined in Finals.
10. All member clubs, competitors, coaches, officials or individuals attending the Regional
Championships shall abide by the Code of Conduct as stipulated in Section 3 Conduct of the
Administration of the BCSSA Rules and Regulations and in this meet package. Any members
or individuals who fail to comply with the above may be subject to discipline by the Meet
Manager.
Timing System
1. Colorado timing system with electronic touch pad and buttons interfaced with Hy-Tek Meet
Manager® and 8-line display scoreboard will be used as the approved automatic judging and
timing system in accordance with the BCSSA rules.
2. If a malfunction or light touch invalidates the touch pad results, the electronic button results will
be considered as the Official Times.
Format
1. All individual events will be swum as Preliminary Heats, Consolation Finals and Championship
Finals, subject to Rule 3 (above).
2. All Preliminary Heats, Consolation Finals and Championship Finals will be run in the “Cardless”
format.
3. Alternates, if called, will be given an Alternate Slip as proof of their eligibility in Finals.
4. There will be a second Consolation Final for Divisions 1 to 3 in 50 Freestyle.
Eligibility
1. All participating swimmers must be registered with BCSSA and a member club of the Simon
Fraser Region.
2. Swimmers may compete up to four (4) individual events and two (2) relays.
3. In order for a swimmer to compete in an individual or relay event at the Regional
Championships, the swimmer must have swum for a BCSSA club in a scheduled BCSSA swim
meet, during the 2015 season, prior to this Regional Championships. The swimmer must have
achieved a legal time in at least one event in order to be eligible to swim individual events in
the Regional Championship Meet.
Page 2 of 7
Simon Fraser Region
2015 Regional Championships
Entries
1. A swimmer will be entered into an event based on their best time, if available, in the current
2015 competition season. Their 2015 Best Time, if available, must be included in the exported
meet entries file from Team Manager®.
2. A swimmer with no time (NT) or no legal time in the 2015 competition season in a particular
event is eligible to compete in the Regional Championships in that event. *Club coaches
and/or club meet entry person* DO NOT provide an estimated time for swimmers with
NT. Swimmers with NT will be randomly seeded.
3. Clubs must perform the following steps to ensure the 2015 Best Times are reflected in their
entries:
a. After importing the Regional Meet file into Team Manager, update the [Since
Date] button on the menu bar to isolate Best Times for the 2015 season.
b. Team Manager > Meets > click on the [Meet Since] field and enter [01/05/15]
or use the pull-down calendar to enter [May 1, 2015] and check the [Use
Since Date] box.
The above steps are based on Team Manager® version 7.0 gd or later version.
Procedures may be different for other versions. Clubs are responsible to ensure
correct Best Times are used and submitted with their entries. Simon Fraser Region
is not responsible for the Entry Times. Simon Fraser Region is also not responsible
for the proper seeding of the swimmers with incorrect Best Times or no Best Time.
4. Email entries to Meet Manager before 9:00 pm Monday, August 3rd, 2015.
5. Entries are closed to changes or additions as of 9:00 pm Monday August 3rd, 2015.
6. Any request for corrections after entries closing must be made to the Meet Manager. Meet
Manager may consider changes at his sole discretion.
7. Entry Fees
i. $6.00 per individual event
ii. $8.00 per relay
8. Entry fees must be paid by cheque to the “Simon Fraser Region” in full to the Regional Director
& Treasurer by August 7, 2015 5:00 pm.
9. There are no deck entries.
10. Clubs must send their head coach and one of their club executives with their printed copies of
your club’s ‘Individual Meet Entries Report’ and two (2) copies of your club’s ‘Top Times
Spreadsheet Report’ to the region seeding meeting at 7:00pm Tuesday August 4th at the
BCSSA Provincial Office at 205-2323 Boundary Road in Burnaby.
‘Top Times Spreadsheet Report’ must be one (1) column wide and
use [Since Date] = 01/05/15.
Relay Entries
1. Relay entries must be on an Official Relay Entry form (available from BCSSA website).
2. The relay entry forms must be submitted by the following times (No exceptions, no extensions):
Aug 8 Relays
10:00 am
Aug 9 Relays
10:00 am
3. Only the four swimmers and the two alternates named on the Relay Entry form will be allowed
to swim in the event.
4. Any substitutions must be approved in writing by the Meet Referee within 1 hour of the
respective due date and time.
Page 3 of 7
Simon Fraser Region
2015 Regional Championships
Awards
1. Medals will be awarded to 1st – 3rd place finishes and ribbons will be awarded to 4th – 16th
place finishes for Divisions 1-4 based on results from Finals.
2. Medals will be awarded to 1st - 3rd place finishes and ribbons will be awarded to 4th – 8th
place finishes for Divisions 5-8 and O-Cat based on results from Finals.
3. Medals will be awarded to 1st – 3rd place finishes and ribbons will be awarded to 4th – 8th
place finishes for Relay Teams based on results from Finals.
4. There will be no individual or club aggregate awards.
5. All provincial qualifiers will be given a Simon Fraser Region T-shirt and swim cap to be worn at
the 2015 Provincials in Saanich. Each swimmer is limited to one T-shirt and one swim cap
regardless of the number of events or sports qualified.
6. Scoring per BCSSA Rules Section 10
 Championship Finals: 18-16-15-14-13-12-11-10
 Consolations Finals:
9-7-6-5-4-3-2-1
 Relays:
36-32-30-28-26-24-22-20
7. Final results and club points will be provided to each Club President by email.
Provincial Qualifiers
1. All Provincial qualifiers including individual and club relay team members must sign up with
the Regionals’ Secretary in order to be entered into the Provincial Championships.
A sign-up sheet for Provincials will be available where swimmers pick up their provincial
advancer’s T-shirts. Swimmers younger than 18 years old must be signed up by one of their
parents. The sign-up sheet will be available during Saturday and Sunday Finals and up to one
(1) hour after the completion of the Finals on Sunday.
If a swimmer does not sign up for Provincials, their provincial advancer eligibility may be
forfeited and they may be scratched one (1) hour after the completion of the Finals on Sunday.
In that case, their spot at the 2015 Provincials may be given to the next qualifier.
2. The Provincials sign up will enable the Region to contact Alternates and fill any vacant spots
before the entries are submitted to the BCSSA. It is imperative that Club Presidents and Head
Coaches are aware of the risk that qualified relay teams may not be able to compete at
Provincials if one of the relay team members does not sign up.
3. Please submit any provincial scratches to Sean Cauley (email at [email protected]) by
9:00 pm Sunday August 9, 2015.
4. Regional Relay Teams will be determined by a committee of all participating club head coaches
or their designates. All decisions made by the committee are Final.
Page 4 of 7
Simon Fraser Region
2015 Regional Championships
Speed Swimming Event List
August 7, 2015
Girls
Division
Event
101
I
100m IM
103
II
100m IM
105
III
100m IM
107
‘O’ CAT 1
100m IM
109
IV
200m IM
111
V
200m IM
113
VI
200m IM
115
‘O’ CAT 2
200m IM
117
VII
200m IM
119
VIII
200m IM
Please note IM Finals will be held on Saturday August 8, 2015
Boys
102
104
106
108
110
112
114
116
118
120
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Simon Fraser Region
2015 Regional Championships
Speed Swimming Event List
August 8, 2015
121
123
125
127
129
131
133
135
137
139
201
203
205
207
209
211
213
215
217
219
141
143
145
147
149
151
153
155
157
159
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
50m Free
50m Free
50m Free
50m Free
50m Free
50m Free
50m Free
50m Free
50m Free
50m Free
50m Fly
50m Fly
50m Fly
50m Fly
50m Fly
100m Fly
100m Fly
100m Fly
100m Fly
100m Fly
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
4x50m Medley Relay
122
124
126
128
130
132
134
136
138
140
202
204
206
208
210
212
214
216
218
220
142
144
146
148
150
152
154
156
158
160
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Simon Fraser Region
2015 Regional Championships
Speed Swimming Event List
August 9, 2015
Girls
301
303
305
307
309
221
223
225
227
229
231
233
235
237
239
311
313
315
317
319
321
323
325
327
329
331
333
335
337
339
341
343
345
347
349
241
243
245
247
249
251
253
255
257
259
Division
V
VI
‘O’ CAT 2
VII
VIII
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
I
II
III
‘O’ CAT 1
IV
V
VI
‘O’ CAT 2
VII
VIII
Event
50m Fly
50m Fly
50m Fly
50m Fly
50m Fly
50m Back
50m Back
50m Back
50m Back
100m Back
100m Back
100m Back
100m Back
100m Back
100m Back
50m Breast
50m Breast
50m Breast
50m Breast
100m Breast
100m Breast
100m Breast
100m Breast
100m Breast
100m Breast
100m Free
100m Free
100m Free
100m Free
100m Free
100m Free
100m Free
100m Free
100m Free
100m Free
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
4x50m Free Relay
Boys
302
304
306
308
310
222
224
226
228
230
232
234
236
238
240
312
314
316
318
320
322
324
326
328
330
332
334
336
338
340
342
344
346
348
350
242
244
246
248
250
252
254
256
258
260
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