Annexx III Termss of Referencce Office
e of Commun
nications DP Transslations of intternal and external docum
ments for UND
Backgground: UNDP
P is the UN's gglobal networrk to help peo
ople meet theeir development needs an
nd build a bettter life arround the world. It is a mu
ulticultural and multilinguaal organization and has thrree working languages: English, French and Spanish. Und
der the supervvision of the TTranslation M
Manager, Office of Comm
munications, U
UNDP, the co
ontractor will be responsibble for translaating documents from the Office
e of Communications (OC) or from othe
er UNDP Unitss/Bureaux intto the requireed languages. The Translation Managger manages ttranslations ffor the OC, thhe Executive O
Office and oth
her UNDP uniits, as ed. The Transslation Managger also recom
mmends tran slators to oth
her UNDP Units/Bureaux, aas neede
neede
ed. UNDP
P expects a traanslated docu
ument to be tthoroughly p roofread and
d spell checkeed for errors aand typos before it is submitted to tthe requestin
ng unit, a stanndard practicee for nearly 3
30 years. Taskss: The co
ontractor will undertake the following specific taskss related to trranslation and
d proofreadin
ng: n and proofre
eading of UND
DP internal doocuments succh as: messagges from the 1)) Translation
Administraator, Associatte Administraator and othe r members of UNDP’s senior managem
ment team (consisting of UN Under Secrettaries‐ and Asssistant Secreetaries Generral), texts for tthe UNDP Bullletin (internal electronic ne
ewsletter) annd Intranet; U
UNDP rules, reegulations and guidelines,, any other in
nternal texts aas required. TThe translated
d text has to be delivered in MS Word or Exxcel files, as rrequired, follo
owing the forrmatting of th
he original do
ocument as needed. 2)) Translation
n and proofre
eading of UND
DP external ddocuments su
uch as: materials for the m
media, including p
press releasess, media advisories, publiccations, reporrts, and otherr editorial‐related texts. Thesse texts could
d be for print publications,, or broadcastt or the web. The translateed text has to
o be delivered
d in MS Word or Excel filess as required.. 3)) All text, inccluding text ccontained in ffigures, boxess, tables, pho
oto captions, ssources and ccovers requires trranslations an
nd proofreadiing. Proofrea ding and editting will be do
one primarily using Adobe Acrrobat 8. Prooffreading and editing of MSS Word docum
ments will maake use of traack changes. 1
4)) The translaator is expectted to perform
m terminologgy research (i.e. on UN/UN
NDP/UNTerm websites aand others) to
o ensure the aaccuracy and appropriaten
ness of all translations. The translator is also respon
nsible for enssuring qualityy and accuracyy of the entire document before sub
bmitting it back to UNDP through the T ranslation Maanager. 5)) Translation
n of bibliographical entriess: • The entry (UN publicaation, scientiffic article, new
wspaper articcle, special intterest paper, etc.) should onlly be translate
ed if further rresearch deteermines that there is an eq
quivalent in the target langguage. • Referencce information within the bibliographiccal entry (e.g. publishing en
ntity, location
n, date, retrie
eving instructtions) should be translatedd and/or locaalized. • Country specific instittutions (e.g. LL’Académie Frrançaise, Loyaa Jirga, Keida
anren, etc.) an
nd acronyms of world‐reno
owned institu
utions (NASA,, FBI, CIA, etcc.) should be left as is and explained in brackets. Qualifications: dustry track re
ecord of at le
east 7 years.
1)) Proven ind
2)) Outstandin
ng roster of translators and editors in t he following languages: En
nglish, French
h, Spanish, A
Arabic, Chinese, Russian an
nd/or any oth er language.
3)) Ability to w
work under pressure and m
meet strict deeadlines. 4)) Ability to p
produce a higgh volume of q
quality conteent. 5)) Experience
e with the UN
N system in ge
eneral and UN
NDP in particular desired. Durattion of long‐te
erm agreeme
ent: be 3 years. UN
NDP reserves the right to rrescind this aggreement due to The tiimeframe of tthe LTA will b
unsattisfactory perfformance of tthe contracto
or. 2
3