WebToPrint
Integrated Management System
for Internet Printing
Target
PuzzleFlow WebToPrint is a comprehensive
production system for printing enterprises
aiming at obtaining orders by using the
Internet. It is not only a specialised internet
shop but also a complete system of order
processing performed by a print shop. It is
equipped with workflow for prepress
processing (PuzzleFlow Workflow) and the
postpress processes (printing monitoring,
bindery, packing and shipment).
PuzzleFlow WebToPrint was designed in
order to provide automation and
standardisation of printing products
manufacturing. The material delivered by
the customer is immediately verified
(preflight) taking into account the
technology requirements for each type of
product. The documents meeting the
specified criteria are accepted and, if
needed, automatically amended by the print
shop (PDF/X conversion).
Operating on the Internet market slightly
differs from the standard printing services.
Average value of the order is lower but the
order volume is higher. As every order needs
some preparation it makes costs higher.
Situation is even more difficult as the Internet
users make their order decission mostly based
on price. The only way to success is to optimise
the process and to reduce production costs.
PuzzleFlow WebToPrint is an excelent choice
to solve that problem. It’s highly automated
and it reduces human involvement to the
minimum.
Customers can select and define the print
product on their own, receive a price quotation
from the system that is equipped with price
calculation module and supports on-line
payments, as well as correction and approval
doesn’t require operator’s attention.
Automation
PuzzleFlow WebToPrint has been designed
for automation and standarisation of the
print products production. Pages delivered
by the customer are automaticaly checked
against the printing process requirements
(preflight). Jobs which match the given
criteria are accepted for further processing,
automatically corrected and optimised if
needed without any human involvement.
Implementation of the PuzzleFlow
WebToPrint product aims at expanding the
portfolio of orders and acquiring clients for
standard works which may be connected
with each other at the production stage.
This means more comprehensive use of
machines and people, higher efficiency,
increased quality control while cutting own
costs. It does not require constant
engagement of personnel and reduces the
most time consuming activities to the
minimum.
In PuzzleFlow WebToPrint every stage of
the production is automated
order placement and payment
job acquisition and preflight
correcitions and optimiazation
imposition (including job ganging)
production tracking
shipment
price verification based on material
and service costs
Key features
Customised webshop
There may be more than one webshop
created in the system. Additional virtual
webshops may be used to offer particular
products to selected groups of users. It may
differ with product portfolio, price and even
look&feel.
The system is being equipped with a
template editor, which allows to modify
predefined graphic projects according to the
user needs. Simple and intuitive user
interface allows to create a great project
within minutes.
Templates are PDF files and may be
prepared in common graphic software.
PrePress
Correction process may start with PDF
creation out of other graphic file formats,
then geometry corrections are applied if
needed what include scaling, rotating, bleed
definition according to the order
specification. One of the most crucial product
parameters is media (paper) definition. That
setting drives the whole color conversion
process which is based on ICC profiles and a
sophisticated color conversion engine. Also
rich black and overprint issues are checked
and fixed if needed. System can flatten layers,
transparencies and create trapping for the
best print result. After all conversions are
applied the PDF/X compliant document is
being created and ready for approval and
production.
System supports simple one-click approval as
well as the complete soft proofing process
with color measurement, page versioning and
user different roles and privileges.
Once the job is approved it goes to
production. It may be imposed as a separate
job or may be merged with other similar jobs
for media saving and print optimisation.
Press & PostPress
In PuzzleFlow WebToPrint products are
identified by barcodes and job tickets. Due
to this the job may be tracked on every
production stage starting with plate
preparation, through printing and finishing,
up to order completion, packing and
delivery.
Management Dashboard
Sales analyses and reports from the
production process may significantly support
the management dashboard operations. In
our solution we provide standard sales
analyses and summary reports on the
employees work time at the chosen stages of
order processing and production.
Delivery
The system supports entire delivery chain.
Once the product is ready, it’s being packed,
package type and weight are registered. The
entire process ends with address label and
delivery notes preparation.
The system is integrated with local and
international shipping service, i.e. UPS, DHL
and other may be added on demand.
Benefits
Job acquisition. The PuzzleFlow
WebToPrint is a method for acquiring
orders through the Internet. The system
has its WebShop designed especially for
print products. A customer may order
print based on his design or based on a
finished, personalised template. The
WebToPrint WebShop may be presented
in various ways depending on the various
target groups, e.g. other print products,
prices, graphic layout for individual
customers and other ones for business
partners. The system performs preflight
using ISO standards while sending the
jobs and informs the client on any
possible errors and the necessary
amendments.
Material preparation. The material
delivered to the print shop is subject to
fully automated conversion, optimisation
and correction, witch results in meeting
the restrictive PDF/X standard
requirements. It is possible to perform
additional specialist operations one each
page separately, taking into account the
whole history of amendments.
Acceptance. The system prepares
material for approval and acceptance and
sends applicable notification to the client.
Imposition. The system allows for
automatic imposition of materials based
on print product specifications and press
settings. It has an inbuilt optimisation
mechanism for use of the printers’ spreads.
If needed, it also enables performance of
manual imposition adjustments. JDF
standard is used for performing
impositions.
Production. Each product has its own
process chart. Apart from the technical
information describing the print product,
it also has a unique product ID and bar
code. Scanning the bar code at any
production workstation allows for
immediate location of the product and
automatic change of its status. Monitoring
all the production workstations simplifies
the burden of control.
Marketing. The system enables defining
promotion activities for the chosen group
of print or for the chosen group of clients.
It also enables performance of combined
sales.
Management. Registered prices and
changes in stock of materials are taken
into account while creating price lists. The
process is supported by collective lists,
prices simulations and statistics.
Integration. Open standards enable
integration with external systems. Thanks
to the modular architecture, it is possible
to adjust the service to the company needs
with regards to personalisation of the
layout and functional modifications.
B2C portal allowing for Internet
acquired orders (WebShop)
B2B portal enabling
cooperation with corporate
customers (personalised orders
system)
Reduction of print shop
resources by verifying the files
prepared by the customer
before the material is
forwarded to production
Human factor reduction in
order taking an acceptance and
at preparing material for print
Centralised database of orders
and contacts
Central database of material
resources and information on
external services (on-line
payments, couriers)
Automation and
standardisation of production
enhancing processes
Control of all the order
processing stages
Okrzei Street 1a
03-715 Warsaw
Poland
Phone: +48 22 333 83 50
Fax: +48 22 333 83 75
E-mail: [email protected]
www.infosystems.info
WebToPrint
www.webtoprint.info.pl
© 2014 INFOSYSTEMS S.A.
All rights reserved. INFOSYSTEMS®, WebToPrint™
are registered and protected trademarks and can not be used
without written permission of INFOSYSTEMS S.A.
Other product and company names used in this document
may be registered trademarks of their owners.