UCD Bursar’s Office
Overview and Contacts
Eamonn O’Neill, Management Accountant
UCD Bursar’s Office
Oifig an Sparánaí UCD
Outline
• Financial Overview of UCD
• Role of Bursar’s Office
• Location
• Key services:
• Payroll
• Expenses
• Post-Award Research Administration
• Further information & contacts
Financial Overview of UCD
• Ireland’s Largest University
• Total Income approx. €430m pa
• Reliant on State Funding – approx. 45% of Core
Funding (Grant & Fees) [Declining]
• Grant Cuts applied while Student Numbers increase
• As a Public Institution, affected by national economic
position in many ways
Overview - Income
• Total Income approx. €430m pa
• Main elements of Income
€m
CORE
Core & Earmarked Grant
66
Fee Income - State
46
Fee Income - Student
141
Funded Research
71
Other Income
5
Other
Overhead
13
Conf, Comm’l, Residences
19
Ancillaries (NVRL, MBRS etc.)
19
Non-Residential Cos. (PropCo,
UCD Nova Ltd.)
50
Approx. amounts, rounded.
Overview – Recent Years
• Tradition of operating to modest Surpluses
• Recurrent Deficit in 2007/08, Breakeven/Small Surplus
in 2008/09, 2009/10 & 2010/11. Approx. €3m Surplus
in 11/12
• Expected to eliminate balance of Accumulated Deficit in
2012/13
• No Capital Deficit
• Significant Capital Development underway in recent
years and continuing e.g.
• Science Centre, SLLS,
School of Law, Charles Inst.
Role of Bursar’s Office
• Financial reporting, budgets, payroll, expenses,
supplier payments, audit, procurement, post-award
research administration
• College Finance Managers provide local support &
assistance
• All University payments routed through Bursar’s Office
– separate bank accounts not permitted
• Accounts audited & published;
Controller & Auditor General
Public Accounts Committee
Location
• Based in Tierney Building – first floor
• College Finance Managers not part of
central Finance function – based in the Colleges
Payroll
• Monthly payday is the last banking day of each month
• Payslips available on Web:
• http://www.ucd.ie/hr/ess/
• Payroll FAQ on Web:
• http://www.ucd.ie/bursar/payroll/payrollfaq.htm
• Payroll Information section in Orientation Booklet
• http://www.ucd.ie/hr/orientation/
Expenses
Bursar Memo to All
Staff re Expenses
Conference allowance
applicable to certain
staff
Mileage, Subsistence
Assist Lecturer to Prof.
Claim within 18
months
A02 and above
Pro-rata
Forms from Bursar’s office
website or Finance Office
T1,2,3 & 4
Expense claims must be
authorised by Head of
School/Unit
Post-Award Research Administration
• Provides support to the financial administration of
University research projects after a research account
has been set up
• Overall financial control of the university research
accounts
• Financial enquiries from researchers relating to
research accounts
• Researchers should be aware that they are responsible
for the day to day financial management of their
research contracts and should make themselves fully
aware of the Terms and Conditions of their Award
• Monthly reports are available to researchers detailing
activity on their accounts and its current status
Further Information & Contacts
General
enquiries
Payroll: 4971 / 4973
[email protected]
www.ucd.ie/bursar/payroll/payroll.htm
www.ucd.ie/bursar/postawardnew/index.html
www.ucd.ie/bursar/travel_expenses.html
or
www.ucd.ie/bursar (and follow links)
5. Further Information & Contacts
Bursar
Gerry O’Brien
Hd. Of Financial Management
Donal Doolan
Hd. Of Financial Planning
Helen Miller
Operations Accountant
John Kenny
Payroll Manager
Gillian Cody
Post-Award Research
Stephen Manuel
Payments
Dympna O’Donoghue
Financial Systems
Siobhan Dunne
Questions