Birthday Planner
To Do
Task
Deadline
Select Party Date
Select Party Type
Book Venue if needed
Book Entertainment If needed
Min 1 month before b'day
Min 1 month before b'day
Min 1 month before b'day
Min 1 month before b'day
Make a guest List
Send out Invitations
min 3 weeks before party
min 3 weeks before party
Select Party Theme
Order Birthday Cake
Plan Entertainment
min 2 weeks before party
min 2 weeks before party
min 2 weeks before party
Confirm attendees of party
Make Party Bags
Buy food
Clean the house (if house party)
week of party
week of party
week of party
week of party
Make items of food you can
Decorate the house / venue
Check Camera / phone has battery
Check have cake / candles / matches
Day before
day before if poss
Day before
Day before
Put up balloons etc outside so people can find you
Make all the food
have tea and coffee and juice ready for guests
Be totally ready for guests
On the Day
On the Day
On the Day
Maximum 10 mins before
Open presents - making note of person who gave gift and the gift
Clear up House / Venue
Write thank you notes
Hints and tips
Plan your party in detail. 15 mins is a long time with kids if you have nothing to do
Decide what you are going to do while you wait for everyone to arrive
Plan when you are going to eat (later on in the party is better)
Allocate someone to look after those kids who aren't joining in as well
Be clear on pick up time with guests as they arrive. (say 5 mins before you need them)
For Ideas on Party Themes and Party Types and other party ideas check out our blog pages on Kidzplay.co.uk
Harrogate: 01423 816111, Boroughbridge 01423 325575, Northallerton: 01609 761596
www.kidzplay.co.uk - The Home of Parties
copyright: Kidzplay Centres Ltd
Tick
Done
To Buy
Item
Invitations
paper plates
paper cups
tablecloths
napkins
balloons
decoration
Entertainer
Venue
party bags
party sweets
party bag toys
Party Schedule
Cost
Tick
Done
1/2 an hour before
Start
15mins
1/2 an hour
45mins
1 hour
1 hour 15 mins
1 hour 30 mins
1 hour 45 mins
2 hours
2 hours 15 mins
2 hours 30 mins
party Food
disposable adult cups
Cake
Candles
Bin Bags
Thank you cards
Total Cost
Cost per child
Notes
Party Information
Date
Time
Theme
Entertainer contact details
Venue contact details
Cake