THE PONY CLUB ASSOCIATION OF QUEENSLAND INC
PCAQ EXECUTIVE COMMITTEE FOR 2015/2016
State President
Vice President
Vice President
Vice President
Vice President
Secretary
Treasurer
Publicity Office
State Chief Instructor
Mr Simon Irwin
Mrs Sarah Standen
Mr Kevin Walsh
Mr Geoff Thomson
Mr Ken Jensen
Mrs Janelle Hunkin
Mr Michael Carlson
Ms Tonia Murtagh
Mr Raymond Stacey
-o0o-
Patron
Mr Danny Marr
OBJECTS OF PONY CLUB
To encourage young people to ride and to learn to enjoy all kinds of sport connected
with horses and riding.
To provide instruction in riding and horsemastership and to instil in members the
proper care of their animals.
To promote the highest ideals of sportsmanship, citizenship and loyalty, thereby
cultivating strength of character and self-discipline
PCAQ Office: The Hub,3/14, Ashton Place, Banyo, QLD 4013 P.O. BOX 293, Northgate, Qld, 4013
Telephone: (07) 3216 1255
Website: pcaq.asn.au:
Email; PCAQ Office: [email protected]
PCAQ President: [email protected]
SECTION 1
2
Foreword by Mr Simon irwin
President PCAQ Inc.
PCAQ is pleased to provide this Administration Handbook, which is the result of input from many sources.
If you are reading it or have been presented with it there is a strong likelihood that you are interested in or are
involved in one of the many facets of Management and Governance of a Pony Club. It is important that you
understand and consult the contents and apply the guidelines and advice to your club activities.
The aim of this publication is to provide concise and clear guidance for Administrators and other Members of
Pony Clubs in Queensland. Queensland rules and laws are presented here and are applicable unless a
Federal rule or law applies. Please bear in mind, that State legislation varies from State to State and Territory,
so if you are contemplating operating outside the Queensland border, you should familiarise yourself with the
requirements of the other State or Territory.
This handbook does not seek to provide an alternative to Legal advice and clubs and members should seek
counsel as they see fit.
At the time of its release every endeavour was made to ensure that the information contained herein was
correct and current.
It is important to be aware however, that laws and rules change, sometimes rapidly and without notice. For
this reason, you will sometimes be directed to an internet link or website that will contain either the latest
information or direct you to it. You will also find the latest information or links on the PCAQ website
www.pcaq.asn.au.
I urge you to become familiar with the contents of this handbook and use it in day to day management of your
clubs. Please ensure it is available to club members who may also purchase a copy from PCAQ. The
answers to many frequently asked questions and a wealth of other information is contained herein.
As with all things in Pony Club, we welcome your input on ways to improve it or make it more relevant. A
Feedback form is contained at the end of the handbook for this purpose, or please feel free to fax or email the
office or myself.
It remains a special initiative of PCAQ that a free copy of this book be sent to each Club when their annual
affiliation is received, also to each Zone, members of the State Chief Instructors Panel and PCAQ Executive
Committee. Please incorporate it into the club Secretary’s File that was distributed to each Club in 2010.
Finally, I ask that those of you who are called upon to judge matters of dispute, please remember the Aims
and Objectives of Pony Club as well as the provisions of the Member Protection Policies and Codes of
Conduct. Where doubt exists, remember we have the PCAQ Member Protection Information Officer, an
established and experienced Executive and Management Committee and Chief Instructors Panel to assist and
advise.
Simon Irwin
President, PCAQ Inc.
SECTION 1
3
TABLE OF CONTENTS
CONTACT INFORMATION, OFFICE BEARERS and OBJECTS
The Essence Of Australian Sport
Foreword By The State President, Mr Simon Irwin
Section 1
TABLE OF CONTENTS
INSURANCE - Refer to Insurance Summary on website
IMPORTANT INFORMATION FOR CLUB SECRETARIES
Section 2
WHY PONY CLUB?
The Objects of Pony Club
The History of Pony Club
Section 3
STRUCTURE & HIERARCHY OF PONY CLUB MOVEMENT IN AUSTRALIA
HONORARY LIFE MEMBERSHIPS
Honorary Life Members of PCAQ
WHAT ARE YOU ACTUALLY A MEMBER OF?
PONY CLUB AUSTRALIA AWARDS
PCAQ PERSONALITY OF THE YEAR AND JUNIOR QUEST
HOW PONY CLUB IS MANAGED
The PCAQ Management Committee
The State Office
Data base
PCAQ Payments, Claims, Fees and Refunds
Section 4
NOTES ON CONSTITUTIONS AND RULES
Constitutional Checklist
Section 5
PCAQ BY-LAWS
The By-Laws contained herein were correct at the time of printing but the latest
version is found on the website www.pcaq.asn.au
Section 6
PCAQ CODES OF CONDUCT
Section 7
SUMMARY OF CODE OF CONDUCT
CODES OF BEHAVIOUR
Codes of Behaviour Notice for notice boards etc
ASC CLUB DEVELOPMENT NETWORK
ZONE & CLUB MANAGEMENT COMMITTEES
Conducting Meetings
Zone and club AGMs
Annual Returns
SECTION 1
Section 8
4
Club Coach requirements
Club sub committees
FORMING A NEW CLUB
Club Transferring Between Zones
Temporary Closure Of A Club
Closing A Club
Section 9
MAINTAINING ORDER IN A CLUB
Procedure For Discipline Of A Member
Disputes or Complaints Procedure
PCAQ Power To Discipline
Section 10
CLUB RISK MANAGEMENT
Signage and Emergency Plans
Emergency Action Plan
Approved Signage for Clubs
Bio Security
Safety Rules for Rallies
Managing Weeds
Section 11
GUIDE FOR PRESIDENTS
Section 12
GUIDE FOR TREASURERS
Section 13
GUIDE FOR SECRETARIES
Constitutional duties
Clerical duties
Section 14
THE SECRETARY’S FILE
Reviewing Secretaries File
Insurance Age Limits
Blue Cards refer also: By Laws
Official Email Addresses
Section 15
MINUTES CLUB AND ZONE
Correspondence
MEMBERSHIP RECORDS AND PCAQ AFFILIATION FORMS
Member Forms
Club Forms
Summary of Code of Conduct
Consent to passing on Personal Details
PCAQ Affiliation Cards
Application for Membership process
Affiliation fees payable to PCAQ
Duration of Membership
Member Transfer/clearance information
PCAQ Newsletter and subscription information
Stationery
Uniforms
Club Junior Committee
Names and addresses of Club Secretaries
Agistment
Section 16
SECTION 1
Section 17
5
PROFICIENCY LEVELS
A Certificate Holders
Section 18
APPLICATIONS FOR INSTRUCTOR ACCREDITATION
Instructor Appointments
Instructor Transfer information
Section 19
COMPETITION RULES
Riders Competing Away From Home Club
HORSE LEASE INFORMATION
PERFORMANCE CARDS - GRADED
- re-issue, recording points
Recording State Qualifiers
Ungraded Performance Cards
Section 20
PCAQ TRAVEL GUIDELINES
Section 21
OPEN DAYS
PCAQ OFFICIAL EVENTS
Running an Official Event
Section 22
PCAQ STATE CHAMPIONSHIPS
Qualifying Criteria
Additional Criteria for all events
Extenuating Circumstances
Recent Introductions
Applying to Hold a State Event
Criteria for Holding a State Event
Section 23
RECENT DISCIPLINE INTRODUCTIONS
Section 24
PCAQ INTERSTATE TEAM SELECTION
PONY CLUB AUSTRALIA NATIONAL COMPETITIONS
Section 25
INTERPACIFIC PONY CLUB EXCHANGE
Qld Inter Pacific Riders
INTERNATIONAL MOUNTED GAMES
Qld International Mounted Games Representatives
INSTRUCTIONAL ORGANISATION
Standing Committees and the CIP
Duties of the CIP
Members of the State Chief Instructors Panel
Appointments to the CIP
The Structure of the Instructional Organisation
Regional Directors of Coaching
Regional Panels & RDCs
Zone Chief Instructors
Club Chief Instructors
Section 26
COACHING ACCREDITATION STRUCTURE
SECTION 1
6
PCAQ INSTRUCTORS GENERAL GUIDELINES
Section 27
PCAQ INSTRUCTOR ACCREDITATION
- Term of validity
- Instructor appointments
- Cancellation of Accreditation
- Cancellation of appointments
- Right of appeal on non-appointment or termination of appointment
- Invalid or Lapsed Accreditations
Leave of Absence
Transfer of Instructors
Interstate Instructors
REQUIREMENT FOR CLUBS TO APPOINT ACCREDITED INSTRUCTORS
Section 28
INSTRUCTOR ACCREDITATION PROCEDURE
- Minimum Requirements
- Preparation of Refresher Clinics
- Knowledge required
- Recognition of Prior Learning
PCA NATIONAL COACHING ACCREDITATION SCHEME (NCAS)
- NCAS Contacts
- NCAS Preliminary, Level 1 and Mounted Games Specialist Coach Accreditation
- NCAS Coach Accreditation
- NCAS Level 1 Coach
- Why National Accreditation
- NCAS Candidate Information
- NCAS Zone/ Club Information
- Current Level Cs and the NCAS System
TECHNICAL OFFICIALS
Section 29
TECHNICAL DELEGATES (PCAQ STEWARDS)
PCAQ Technical Delegate Pathways 2016
ZONE CLUBS & COLOURS & ZONE LOCALITY MAP
Section 30
CLUB UNIFORM COLOURS and LOCATION OF GROUNDS
SECTION 1
7
Important General Information for the Club Secretary:
Affiliation fees for 2016:
Riding
$80.00
Social
$35.00
Pedestrian Equestrian
$80.00
Fees, which are set at the PCAQ AGM in August each year, have been structured to include the premium
for Public Liability Personal Accident (including voluntary workers), Directors and Office Bearers
(Association liability) and Professional Indemnity insurance policies. There will not be a separate premium
payable by clubs and zones towards the cost of these policies.
Helmets: requirements for helmets as from 1st January 2016 are that all helmets must be tested to AS/NZ
3838, ASTM F1163, PAS 015, VG1 (Europe) or better. EN 1384 (Europe) only acceptable for helmets
made up to and including 2015. All helmets that meet these standards may be used up until their expiry 5
years from the date of manufacture
Body Protectors: PCAQ requirements for body protectors as from 1st January 2011 are that all body
protectors must be worn in the Cross Country phase of One Day Events and other Horse Trials. There is
presently no Australian Standard for Body Protection in equestrian sports and member must make their
own judgment as to the suitability of the product they choose or is chosen for them.
PCAQ Policies: As of 2013 these will be supplied separately from this handbook; however they will still
also be available for download from the website www.pcaq.asn.au. It is important that your members are
made aware of these policies, also PCAQ Procedures, also that your club ensures that they are enforced.
Applicants who were previous members of another club: When signing on new members, please
remember to check whether they have belonged to another affiliated Queensland Pony Club in the last 2
years. If so, be sure that you have received a Member transfer/clearance form from the previous club
before accepting the new membership.
Instructors: While the Instructor’s PCAQ Accreditation remains with them for its term, their appointment
by clubs lasts only for the duration of the current club membership year. Instructors must apply and be reappointed each year. Please ensure that you advise PCAQ of Instructor appointments each month.
Following receipt of the form, an instructor’s PCAQ affiliation card, which contains confirmation of their
appointment by the club for the current year, will be issued.
Annual Check List
Have you completed and returned the
following information to PCAQ:
1.
2.
3.
4.
2016 Club Annual Return
2016 Open Day Schedule
Paid the 2016 Tour Fund levy ($20.00)
Ordered Additional Newsletter
subscriptions
Copies of these forms can be found in the back
of this handbook.
Was your AGM held in accordance with the
Constitution and Act and have you appointed a
Member Protection Information Officer?
SECTION 2
Is your Secretary’s file up to date and contain
CURRENT:21. PCAQ and Club Constitution and By Laws
22. Certificate of Incorporation
23. OFT annual return
24. Management Committee Meeting Minutes
25. All the PCAQ and Club Policies
26. PCAQ Club Risk Management policy
27. PCAQ Club Member Protection policy
28. 2014 Certificate of Insurance Cover
29. 2014 Insurance Summary
30. 2014 Certificate of Affiliation
Yes? Excellent. No? Then please gather these
documents and include them in the file ASAP
8
WHY PONY CLUB?
THE OBJECTS OF PONY CLUB
The objects of Pony Club have always been the same, namely:
 To encourage young people to ride and to learn to enjoy all kinds of sport connected with horses and riding.
 To provide instruction in riding and horse-mastership and to instill in members the proper care of their animals.
 To Promote the Highest ideals of sportsmanship, citizenship and loyalty, thereby cultivating strength of
character and self-discipline.
To be involved in Pony Club activities, a member is required to own or lease or borrow a horse, from a
member of their own club. Unfortunately this is not always immediately possible, so the Pedestrian
Equestrian Program was developed to assist those people. Club members provide horses for Pedestrian
Equestrian members use at Rallies and Musters and they in turn assist and learn about their upkeep and
care. This program is also of assistance to Parents to enable them to assess the likely long-term interest of
their children, in becoming Pony Club members, before investing in horses, equipment and transport vehicles
Not all Pony Clubs offer Pedestrian Equestrian programs.
The Aims of the Association are as stated above and Affiliated Pony Clubs offer their members the
opportunity to aspire to achieve a higher standard of riding and horsemastership than they might otherwise
reach.
Pony Club wants to foster enthusiasm among its young members and have them properly taught about the
many facets of horsemanship, with the hope that they will become the capable horsemen and horsewomen
of tomorrow.
By setting standards appropriate for Australia and educating junior members accordingly, it is expected that
those members will know exactly what is expected of them when they take part in competition and that they
will be quite confident that they will be judged on that standard.
It is important that members should enjoy themselves and form strong friendships, so that when it comes to
competition they will think more of the fun of competing than in the accolades or rewards.
In return all Pony Club members should be mindful that their instructors and club officials spend valuable
time passing on knowledge gained through years of experience and training. Those fortunate to receive
assistance from this group of dedicated volunteers can best show their appreciation by at all times being
loyal to their Pony Club and its officials, and by keenly supporting all its endeavours to progress and increase
its membership.
Members should always heed what they are told, by their Instructor in charge of rallies and should help other
members whenever necessary.
All tuition at Pony Club follows a National Syllabus prescribed by Pony Club Australia.
Members work their way through the Syllabus at their own pace with the aid of a Proficiency Workbook and
their Instructor or mentor. As each level of Proficiency is attained, Certificates are awarded starting with a
"E" Certificate and working up to "A". Details of how to gain these certificates are given in the Syllabus of
Instruction Booklet. A copy of this can be obtained from the Club or from PCAQ.
SECTION 3
9
THE HISTORY OF PONY CLUB
Australia has the largest pony club membership in the world with just under 55,000 financial members. In
Australia. Pony Club Australia teaches young people to ride horses through over 850 member clubs.
spread over the seven states and territories.
Miss Ann Howitt formed the first Pony Club in Australia in 1938 at Ingleburn, New South Wales. The
Dandenong Ranges Pony Club in Victoria was formed in 1947.
At first clubs all ran by their own version of the rules. When one Club visited another, a decision had to be
made on the rules of the day there was no uniformity so ever.
In 1956 the Pony Club Association of New South Wales was established. This was soon followed in 1959,
when members of some of the individual Queensland clubs attending the RNA, met and agreed to form the
Pony Club Association of Queensland. This was later incorporated and Sir Wallace Rae was elected the first
President of the PCAQ.
The first tasks for the PCAQ was to formulate the Ideals and Codes of Behaviour, for Pony Clubs, Uniform
Rules, Standards of Instruction and a workable Constitution and by-laws for Affiliated Clubs and PCAQ itself.
The continued and stable nature of our Association, and the number of outstanding riders who commenced
their careers in Pony Club testifies to the success of this undertaking.
THE STRUCTURE AND HIERARCHY OF THE PONY CLUB MOVEMENT IN AUSTRALIA
For a number of reasons, including the need to interact with Government and other Sporting organizations
at different levels, as well as funding and governance requirements of the Government and Australian
Sports Commission, the Pony Club Structure is hierarchical.
Many facets of the operations of the individual State Associations are similar but not all rules and practices
are uniform. It is important to understand that when you are involved in activity in another State or Territory,
their rules apply and they might be quite different from those in your own State. This also applies to State
Government Legislation.
The one thing that is uniform however is the requirement of each level of the hierarchy to adopt and adhere
to the Policies and By-laws of the level above it. This also applies to Pony Club Association (PCA) who
have Australian Sports Commission, (ASC) requirements to adhere to.
It is important for you to understand the hierarchy and where you and your club fit into it.
The structure is as follows:
PONY CLUB AUSTRALIA (PCA)
– Our National Sporting Organisation (NSO)




PCA is the National Body for Pony Clubs in Australia.
It deals with Organisational Matters and Government at a National level.
PCA receives funding under the Australian Sports Commission
States and the Northern Territory are members of PCA. Each is represented by a
Delegate and a Coaching Delegate. (ACT is combined with and administered by NSW)
 PCA develops the National Coaching Syllabus and Syllabus of Instruction
 It also develops the National Policies and Procedures
 PCA does not have any “human” members, only State Pony Club Associations.
SECTION 3
10
PONY CLUB ASSOCIATION OF QUEENSLAND (PCAQ) referred to as PONY CLUB QUEENSLAND
– Our State Sporting Organisation (SSO)
 PCAQ is the State body for Affiliated Pony Clubs in Queensland.
 It deals with Organisational Matters and Government at a State level.
 It represents Qld Pony Clubs on a number of boards and committees including Disaster Crisis
Committees, Qld Horse Council etc
 PCAQ does not have any “human” members other than non-voting “life members”.
 Affiliated Pony Clubs in Queensland are the members of PCAQ and as such may be subject to
disciplinary action by the Association.
 PCAQ is an Incorporated Association and managed by the State Management Committee, members of
which are either elected or appointed each year.
 The Management Committee is comprised of Elected Office Bearers (elected annually) and two
delegates from each Zone (appointed) as well as the Patron and the Chair of the State Chief Instructors’
Panel.
 The duties of the State Chief Instructors Panel is to organise, arrange and control all matters of
instruction with the Rules and By laws of the Association on behalf of the Management Committee
 After each meeting, minutes of the PCAQ Management Committee meeting including
reports from various sub-committees are circulated in the PCAQ Newsletter.
 The Newsletter is distributed free to all Clubs and Zones. It is important that the Club and Zone
Secretaries open and read these minutes immediately, be conversant with any changes and keep their
President and Club members informed. The smooth running of the Club and Association depends upon
this.
 To facilitate better governance and administration, Queensland is divided into:
o Three Greater Regions, (Southern, Central and Northern) for State Events etc
o Ten (10) Coaching Regions and twenty five (25) Zones.
PCAQ Regions (Coaching)
 Queensland is divided into 10 geographical (Coaching) Regions.
 This is purely to enable better management of the Instructional Systems.
 Regions are not represented on nor have voting rights on the PCAQ Management Committee or the
PCAQ Standing Committees.
 A map depicting Regional boundaries is available on the website www.pcaq.asn.au.
 Regional Directors of Coaching (RDCs), supported by a panel of assistants, manage the
Instructional programs for their particular regions throughout the State.
 RDC’s report to and work with the State Chief Instructors Panel.
 RDCs are not currently required to be members of the CIP.
 Incorporation is not mandatory for Regions, but being so may afford extra funding opportunities
PCAQ Zones
 The PCAQ Management Committee determines the number of Zones in the State.
(Queensland is currently divided into 25 geographical Zones).
 Prior to the 2008 Council amalgamations, Zones generally followed shire boundaries
but this is no longer the case.
 Individual clubs are attached to the Zone usually of choice in their area and appoint
delegates to represent them in Zone matters at PCAQ Management Committee meetings.
 Zones are responsible for ensuring the Zone Instructional program is conducted under direction from the
relevant RDC)
 Zones are responsible for managing Zone competitions in their area.
 They also provide support with Governance and Administration to clubs in their Zone.
SECTION 3
11
 Zones are also Incorporated Associations and managed by a Zone Management Committee that is
elected each year.
 Clubs are represented on the Zone Management committee by a number of delegates (refer Zone
constitution)
 Zones do not have any “human” members other than non-voting “life members”.
 Affiliated Pony Clubs in Queensland are members of the Zones.
 PCAQ determines to which Zone a club will be attached.
PCAQ Affiliated Pony Clubs
 There is approximately 215 individual Incorporated Queensland Pony Clubs that are affiliated
with the PCAQ with a total of approximately 9,000 members.
 Clubs are also Incorporated Associations and managed by a Club Management
Committee that is elected each year.
 Affiliated Pony Clubs in Queensland as members of PCAQ may be subject to disciplinary action by
PCAQ.
 Clubs are the only organizations in the Pony Club Hierarchy that do have “human”
members, ie Social, Riding, etc. These may also be non-voting “life members”.
 Individual members may also be subject to disciplinary action by PCAQ; if the PCAQ Management
Committee is of the opinion that the Member has failed to comply with Association Rules and/or is guilty
of conduct that is prejudicial to the interests and objects of the Association.
 Affiliated Pony Clubs in Queensland are members of the Zones and PCAQ.
 PCAQ determines in which Zone a club will be attached.
Clubs are represented on the Zone Management committees by a number of delegates.
HONORARY LIFE MEMBERS OF PCAQ
Mr Luton White
Mr Ned Twohill OAM (deceased)
Mr Allan Ticehurst (deceased)
Mr Jim Goodwin
Mr Steve Steiger
Mrs Ruth Henry (deceased)
Mr Clive Black (deceased)
Mr Harry Irvine
Mrs Alice Upham
Mr Emmanuel Manousso
Mr Barty Deane
Mr Alan Hession (deceased)
Mrs Bev Hamilton
Mr Dennis Craig (deceased)
Mr Bob Hickson
Mr John Mawhinney
Mr Lou Stacey
Mr Dudley Moore (deceased)
SECTION 3
Mr Col Austin (deceased))
Dr Michael Moreny OAM
Mrs Jan Morland
Mr Jim Shaw
Mr Robert Goss (deceased)
Mrs Shelagh King OAM (deceased)
Mr Jack Makin (deceased)
Mrs Hazel Larard BEM (deceased)
Mr Percy Bishop AM (deceased) Mrs Audrey Stoker (deceased)
Mrs Zita Denholm
Mr Kevin Kelley
Mrs Audrey Condie
Mrs Iris Kleinhanss
Mr Col Stoker
Mrs Pat Hartness (deceased)
Mrs Kay Keys
Mrs Carol Paterson
Mrs Grace Brodie
Mrs Merril Mawhinney
Mrs Alicia Dahms
Mrs Chris Hall
Mr Don Nixon
Mrs Di Elder
Mr Danny Marr
Mrs Margie Davidson
Mr Colin Meagher OA (deceased) Mr Gary Price
Mr Ken Hutchinson
Mr Gary Bryce
Mrs Beryl Marshall
Ms Megan Wray
Mr Peter Bondfield (deceased)
Mr Kevin Walsh
Miss Colleen McLaughlin BEM Mr Clive Gordon
12
HONORARY LIFE MEMBERSHIPS
The PCAQ Life Membership may be bestowed in the following forms:
(a) A Club or Zone may nominate whooever has served the State Association to the extent of Life
Membership Merit Honorary Life Membership of the Association, be they a financial member or not. This
recommendation must come through the Club Annual General Meeting or Special General Meeting be
passed through the Zone and be received by PCAQ in time to be considered at the April Management
Committee meeting. The PCAQ Management Committee will consider these Life Membership nominations
once a year at this time and successful recommendations will be finally considered or confirmed by the
Association Annual General Meeting.
(b) State Honorary Life Membership. The Management Committee may recommend for Honorary Life
Membership of the Association whomsoever has served the Association to the extent of Life Membership
Merit be they a financial member or not. The Honorary Life Membership may be bestowed after successful
consideration of the PCAQ Management Committee nomination and subsequently by approval at the
Association General Meeting.
(c) Zone Honorary Life Membership may be bestowed by a Zone for service to that Zone on
whomsoever has served that Zone to the extent of Life Membership Merit be they a financial member or
not. The Life Membership may be bestowed after consideration by an Annual General Meeting of the Zone.
(d) Club Honorary Membership may be bestowed by a Club for service to that Club to the extent of Life
Membership Merit be they a Financial Member or not. The Life Membership may be bestowed after
consideration by the Annual General Meeting of the Club or after consideration by a Special General
Meeting of the Club.
Most Honorary Life memberships do not bestow voting rights, unless stated otherwise in the relevant
constitution, In all cases VOTING RIGHTS ARE RESTRICTED to Financial Members, an Honorary Life
Member may become a Financial Member if they so desires.
WHAT ARE YOU ACTUALLY A MEMBER OF?
It is important to understand that people are only members of their own Club. They are not
members of the Zone or PCAQ. They are affiliated with PCAQ but not their Zone. Therefore
Members may only be dealt with individually on ANY matters in the first instance by their own club
(unless they are attending Zone or State events as a representative of their club or zone) or the
member is considered to have been guilty of conduct that is prejudicial to the interests and objects
of the Association.
Pony Club Australia Awards
The awards recognise the achievements and contributions of our Riders, Coaches and Volunteers
Nominations for the Pony Club National Awards close in March annually.
The categories are:
 Best Achievement by a rider under 17 years
 Best Achievement by a rider aged 17 to 25 years
 Pony Club Alumnus
 Coach of the year
 Volunteer of the year
 Club of the year
SECTION 3
13
PCAQ PERSONALITY QUESTS
The decision to support Riding for the Disabled (RDAQ) through the "Miss Pony Club Quest" was taken in
1977 during the Presidency of Mr Colin Meagher, OAM. who was an avid supporter of the Quest from the
very beginning.
The Quest is a major source of funds for Riding for Disabled in Queensland having raised well over
$550,000 in its history. This funding enables RDAQ Centres in Queensland to conduct activities that would
otherwise be beyong their reach. ALL funds raised by entrants are handed to RDAQ at the annual PCAQ
Dinner Dance; RDAQ ensures the distribution of the funds on behalf of the Pony Clubs of Queensland.
The first title of the "Miss Pony Club of Queensland" was bestowed in 1978 and the Quest has been
supported by Clubs and Zones of Queensland every year since its inception.
There were two major prizes to be won. For the person who raised the most money there was the "Miss
Charity" title and the title of "Miss Pony Club" was awarded by a panel of judges.
In 1993 the name was changed to PCAQ Personality of the Year Quest. This means that both genders,
married or single may enter. Minimum age to enter the Senior Personality Quest is 15 years.
The Quest is an opportunity for Pony Clubbers to show their interest and concern for riders with disabilities
who wish to share the joy of being with horses, Each entrant has only to raise a minimum of $200 to
participate in the Quest.
As a result of the ongoing cooperation and the support given to RDAQ by Pony Clubs in Queensland, in
2012, the two organisations signed a Memorandum of Understanding that has already led to huge
advance for the Qld Riding for the Disabled Association and its service provision for people across the
State.
Junior Personality Quest - Since 2000, there has been a Junior Personality Quest.
This section is open to entrants aged 10 to 15 years of age.
All entrants receive a "Quest Entrant" sash and sashes in their club colours for their final judging.
The sashes are donated by AUSTRALIAN SHOW RIBBONS (Warwick).
In addition, all entrants will receive publicity in the PCAQ Newsletter, and the RDAQ News.
Also at the PCAQ Dinner Dance, the winners of the Personality Quest and Fundraiser winners will receive a
saddle donated by Sandale Saddlery. The runners up in these categories will receive day rugs also
donated by Sandale Saddlery. All entrants are guests of the Association as the PCAQ Dinner Dance.
Both Junior and Senior entrants are eligible for the Fundraiser prize.
PROCEDURE TO ENTER THE QUESTS
1
Nomination Forms are circulated in the PCAQ Newsletter. There is no limit to the number of
nominations entered by Clubs and Zones. Nominations are completed and sent to PCAQ together with a
photo. A copy of the nominations is forwarded to RDA for publicity, and a “Quest Entrant" sash is sent to
the entrant. Each entrant is profiled in the PCAQ Newsletter.
2
Final judging will be held in late November/earlyDecember at the annual PCAQ Dinner Dance. All
entrants will be interviewed by a panel of three judges and the winners determined.
Entry Forms for both Quests printed in the forms section of the website www.pcaq.asn.au
For more information call:
Phone: PCAQ Office 3216 1255
SECTION 3
14
HOW PONY CLUB IS MANAGED
THE PCAQ MANAGEMENT COMMITTEE
Governance and Primary Governance Documents:
PCAQ is governed, by a Management Committee; under the terms of the Act and Regulation, its
Constitution (or rules), its by-laws and its policies. Please note that these are different than those of
individual Clubs. At Club or Zone level, the Act and PCAQ by-laws and policies apply, but the individual
Club’s Constitutions (or rules) takes the place of the PCAQ constitution.
Composition of the PCAQ Management Committee:
The PCAQ Management Committee is comprised of the Elected Office bearers, the Patron, the Chair of the
State Chief Instructors Panel and two delegates from each Zone.
How we are Funded
PCAQ” is partially funded by the Queensland Government Department of National Parks Sport and
Recreation with the balance of our budget being met cfrom membership fees, registrations and sales of
merchandise.
Quorum for Management Meetings :
The minimum number of attendees to allow a PCAQ Management Meeting to proceed is:
- 25% of the number of Zones entitled to vote, together with
- 50% of the Elected Office Bearers.
At all meetings of the Management Committee, the President or in his/her absence the Chairman of the
meeting shall have a casting vote only.
Frequency and venue of PCAQ Management Committee Meetings:
This Committee is required to meet at least five times a year in addition to the AGM, but generally meets at
PCAQ House, The Hub, 3/14 Ashton Place, Banyo, on the first Thursday of each month at 7.00pm (except
January or if this coincides with the running of a State Championships when the meetings are normally not
conducted). The management meetings are preceded by the sub committee meetings, which commence at
6pm.
Matters discussed at Meetings:
The standing business of the Association, as well as matters raised by the Zone delegates or by
correspondence from clubs is discussed and decided upon. The decisions reached by the meeting are
binding on all facets of Pony Club in Queensland.
A broad, fair and overall view must be maintained by those at the PCAQ Management Committee who must
at all times act within the authority afforded by the Constitution, rules, by-laws and legislation.
Proxies for Zones/Clubs unable to attend State Meetings:
Zones are entitled two votes at Management Committee and also at State General Meetings, Clubs are
each entitled one vote at State General Meetings
Zones or clubs who have no representative available to travel to the PCAQ meetings may appoint proxy
delegates to attend on their behalf or may direct their votes through the State President. If votes are
directed through the State President they cannot be open, they must be deliberative, ie either in the positive
or in the negative to a specific motion. It is therefore imperative that motions to Association meetings be
clearly worded and be supported by all supporting information
PCAQ Executive Committee:
The PCAQ Constitution requires that an Executive Committee attend to matters that need addressing
between PCAQ Management Committee Meetings. This sub-committee consists of the Elected Office
Bearers and the chair of the CIP.
SECTION 4
15
Minutes and the Newsletter:
Minutes of the PCAQ Management Committee meeting (including reports from various sub-committees) are
circulated in the PCAQ Newsletter. The Newsletter is distributed free to all Clubs and Zones each month.
It is important that the Club and Zone Secretaries open and read these newsletters and minutes
immediately, be conversant with any changes and keep the President and Club members informed.
The smooth running of the Club and Association depends upon timely and accurate distribution of the
minutes and other information contained in the newsletter.
Additional copies of this monthly newsletter are available for purchase each calendar year.
Correspondence:
Zones should be sent a copy of Club correspondence sent to the Association, so that the Zone Delegates,
to the PCAQ Management Committee, are familiar with the matter and can speak, if necessary at a PCAQ
Management Committee meeting.
If office staff are able to deal with the request, it will be dealt with immediately. This includes orders for
stationery etc.
NB Orders must be accompanied with the appropriate payment.
If this is not appropriate, then a procedure, which best suits the issue, is followed:

a copy is sent to the State Chief Instructors Panel if relevant, or

a copy is sent to the Chairperson of the relevant sub-committee, who formulates the reply, or

The letter is tabled at the next sub-committee meeting or management committee meeting and dealt
with there.
Once the matter is dealt with by: the PCAQ Management Committee, the relevant sub-committee, or both,
the letter is answered in the PCAQ minutes or through the office systems.
All correspondence to be dealt with by the Management Committee should be forwarded by the Club or
Zone Secretary.
PCAQ does not respond to issues or complaints submitted by individual members, this should be forwarded
through the club or zone secretary.
A Letter should confirm arrangements made by telephone with any of the Management Committee.
Letters concerning any of the disciplines will be referred to the relevant sub-committee for attention
Changes of Club or Zone office bearers must be advised to PCAQ within 7 days on a Club/Zone Annual
return (complete this entirely, do not just insert the changed information).
PCAQ STATE OFFICE
PCAQ has its State Office located at:
The Hub, 3/14, Ashton Place,
Banyo, QLD 4013
Postal Address;
P.O. BOX 293,
Northgate, Qld, 4013
SECTION 4
16
Email: [email protected]
PCAQ Office all centralised records are kept at our office these include:
Affiliation Details
Instructor Accreditations
Archives
Proficiencies attained
Club Secretaries
Horse Register
Performance Cards
Rules of Competition
Minutes
Correspondence
Financial Records
Interstate Nominations
The office is the catalyst from which much of the communication to clubs and zones occurs, including the
monthly PCAQ Newsletter. PCAQ News is written, printed, collated and distributed from the office.
At present, the staff consists of 1 full time and one part time employee. There are also other casual
employees who work as required in administrative support roles; the staff - report to the State President.
The State Office carries out all the daily functions of a commercial enterprise; this includes all customary
statutory and workplace health and safety requirements. It also carries out the registration and recording
duties required by a State Sporting Association as well as providing a strong customer service function for
members, affiliated clubs, committees and the State Management Committee.
Please note; PCAQ Office does not give advice on Constitutional or Club affairs.
Members and Clubs should refer to their Club Constitution, PCAQ Administration Handbook, PCAQ
Policies and Procedures (also available on PCAQ website) and the Qld. Office of Fair Trading for
information on these matters.
RECORDING DATA
As of 2016 PCAQ will participate in the PCA National Database. This will be developed in three sections:
1. Membership
2. Horse Registrations
3. Event Management
The system will be incorporate a new State website with the capacity to allow Clubs and Zones to develop
their own sites if they so wish. PCAQ will provide training and a structured rollout across the state through
Regions and Zones.
PAYMENTS, CLAIMS, FEES AND REFUNDS
The following PCAQ policies apply:
Payments to PCAQ
 It is preferable that all payments for assessment fees, nominations, registrations etc be made with club
or zone cheques
 Requests for stationary or merchandise should be made on appropriate form (PCAQ Form 30) and
accompanied by payments
Claims from PCAQ
 Out of pocket Own Vehicle Travel expenses of 50c per kilometer travelled are met for approved
SECTION 4
17
activities, with a minimum payment of $50 per journey claimed.
 A further payment of $10 food allowances is allowable for car journeys in excess of 200 kms whether
driver or passenger
 When billet not available, meals & accommodation up to $150.00 per day will be met.
 Tolls parking and other incidentals to travel will also be met.
 All claims for reimbursements or other expenses must be accompanied by invoices and copies of
original receipts and made within 90 days of the expense being incurred
 Claims should be made on General Expense Claim with all fields completed.
 Direct Deposit is used where claimant’s Bank details are supplied
PCAQ Fees
 As of the 1st January 2016 Assessment fees of $50 apply for coaches and instructors.
This fee is payable to PCAQ prior to the commencement of the accreditation/updating process.
 A further $15 ASC fee applies for NCAS coaches registering or updating registration details. This
includes coaches who are renewing their accreditation details on expiry of the four year registration
period
 PCAQ Newsletters subscriptions may be purchased by members at a cost of $35 per annum
 Payments for Stationery, Performance Cards and other requisites are to accompany orders or be paid to
PCAQ before items can be sent or collected
Refunds from PCAQ
 An administration fee, of $20 applies to all refunds from PCAQ.
 Refunds are only applicable to cancellations received a minimum of 3 days prior to the relevant activity.
 Any cancellations received later than the prescribed 3 days prior to the event;
o must be accompanied by a Doctors or Veterinary's Certificate, to be considered for a refund
o Administration fee will still apply
SECTION 4
18
SECTION 5
19
NOTES ON CONSTITUTIONS or RULES
One of the primary sources of all governance of any Association is its Constitution or Rules. It is important
that a copy of the current version be maintained in the Secretary’s File and be available for members within
a reasonable time.
PCAQ Management Committee is governed by the State Constitution. However most clubs, while still
responsible to adhere to PCAQ requirement either under their own constitutions or have adopted the Model
Rules,
CONSTITUTIONAL CHECKLIST
provided with the compliments of Mullins Lawyers www.mullinslaw.com.au and notes from PCAQ (in italics
following the questions) may be of assistance: The notes have not been written or approved by Mullins
Lawyers and are the views of PCAQ only
If you need any assistance or further information on any of these matters please contact the PCAQ
Office, who will refer you to the relevant person.
PLEASE DO NOT CONTACT MULLENS LAWYERS DIRECT.
Constitutional Checklist – (2011)
NOTES ON CONSTITUTIONS or RULES
 Are you incorporated under the Associations Incorporations Act or the Corporations Law?
- go to www.fairtrading.qld.gov.au/check-a-charity-or-association.htm. You can conduct generic
searches if unsure of the exact name.
- if in doubt ring the Office of Fair Trading on 13 13 04
 Are the documents filed with the Office of Fair Trading or ASIC current? Therefore is the copy of
the Constitution held by them the same as your current Constitution?
- You should have a copy ready for perusal by members in the Club Secretary File
- if in doubt ring the Office of Fair Trading on 13 13 04.
- The latest version can be obtained for a nominal fee.
 When was the last time you reviewed/ amended your Constitution?
- It is a good idea for incoming Management Committees to make their first task to review this with the
By-laws, Risk Management Policy and Member Protection Policy.
 Are you aware of the changes made to the Associations Incorporations Act in 2007 and 2009?
- You should have a copy ready for perusal by members in the Club Secretary File
- to find the latest version go to
www.legislation.qld.gov.au/LEGISLTN/CURRENT/A/AssocIncorpA81.pdf
- the Office of Fair Trading will NOT interpret any part of the Legislation for you.
SECTION 5
20
 Are your AGM's held in accordance with the timing set out in the Constitution and the Legislation?
- Be aware that AGMs may NOT be held prior to the end of the current financial year of the Association
or without presentation of annual financial report. - This date is contained in the Constitution or rules.
 Do the Members appoint the auditors at each Annual General Meeting?
- Rules for determining if you need to appoint are contained in the Legislation, but bear in mind that if
your Constitution or rules say that you must produce Audited financial statements, then you must do
this, even if it is not required by the Legislation.
- To change this you must hold a General Meeting to change your Constitution or rules.
 Do you have By-Laws, and are your By-Laws appropriately approved by the Board, Management
Committee or Members as provided for in your Constitution?
- You should have a copy ready for perusal by members in the Club Secretary File
- If new Management Committees are unaware if there are any by-laws, they should hold a meeting,
revoke any existing by-laws and approve any new ones.
- The Members have the power to overturn or change by-laws as contained in the Constitution or rules.
 Do you have Disciplinary By-Laws, and if so do people know where they are and do Disciplinary
Proceedings proceed in accordance with the Disciplinary By-Laws?
- You should have a copy ready for perusal by members in the Club Secretary File
- If new Management Committees are unaware if there are any by-laws, they should hold a meeting,
revoke any existing by-laws and approve any new ones.
- The Members have the power to overturn or change by-laws as contained in the Constitution or rules.
- Note that people are only members of their own club. They are not members of the Zone.
- Clubs are members of the Zone.
- People are not members of PCAQ but are affiliated by virtue of their club membership and payment of
their affiliation fee which provides benefits such as Insurance.
- For this reason disciplinary measures can only be instigated and apply by their own cub, not by the Zone
nor by PCAQ.
 Do members have a right to appeal decisions relating to disciplinary matters or termination of
membership?
- Even if these rights do not appear in your constitution or rules or by-laws they are contained in the
Legislation and apply.
- Clubs should be extremely conscious of the fact that before a membership is terminated the member
has the right to present a defence.
- Natural Justice and Procedural Correctness must apply in all cases.
 Are the Management Committee / Board actually elected strictly in accordance with the provisions
of your Constitution, including the form of nomination and the timing for same?
- The nominators, seconders and the nominee MUST be members at the time of the nomination.
- Membership cannot be backdated to overcome this and neither can this be ratified at a later meeting.
- If written nominations are required, then receiving even a single nomination for a position precludes the
calling of further nominations from the floor of the meeting.
SECTION 5
21
 Do you file your annual returns with the relevant Government Department and notify changes of
Officer Bearers?
- The Office of Fair Trading will forward an annual return to the Secretary at the address lodged with the
OFT
- This must be returned completed (even if the details are the same as the previous year) together with
the fee and the financial statements
- You should have a copy ready for perusal by members in the Club Secretary File
- Members accepting positions on the Management Committee should make a point of seeing proof of
these returns.
- if in doubt ring the Office of Fair Trading on 13 13 04

Do you make changes to the Constitution in accordance with the obligations contained in the Act
and your Constitution for the passing of special resolutions?
- These requirements are contained in Section 48 of the current Act.
- note that unless any changes are notified to the Office of Fair Trading and the correct fee paid within 3
months of the meeting, the motion will lapse.
- If this happens another meeting will have to be held to re-approve them.
- Any amendments do not come into force until approved by the OFT. Approval or rejection of proposed
amendments will be made in writing by the OFT;

Do you have provisions in your Constitution which deal with conflicts of interest of Board or
Management Committee Members?
- You should have a copy ready for perusal by members in the Club Secretary File (as distributed by
PCAQ)

If you are an Incorporated Association, does your Constitution provide pursuant to Section 47 that
the model rules do not apply, or if the model rules apply do you have regard to the model rules in
appropriate circumstances?
- You should have a copy of the model rules ready for perusal by members in the Club Secretary File
and compare them to your Constitution or rules
- Unless you say otherwise in your Constitution or rules, everything in the Model Rules applies, so eg if
you don’t preclude the use of proxies, then they are allowed.
 If your organisation has adopted the Member Protection By-Laws, are you actually aware of how to
apply these By-Laws, and do you understand the different application of the Member Protection
By-Law to general Disciplinary By-Laws?
- These are Policies and not by-laws.
- They pass down hierarchically from PCA to PCAQ then to Zones and Clubs.
- You should have a copy ready for perusal by members in the Club Secretary File, signed off and dated
by the Management Committee.
- Every new Management Committee should review the Member Protection Policy immediately upon
appointment.
- Every club must have a trained Member Protection Information Officer. Ideally, this person should NOT
be a Management Committee Member.
- The name and contact details of the MPIO should be available to members without having to ask for
them.
SECTION 5
22
 Have you as directed by your national body or otherwise, adopted Grievance By-Laws, and do you
understand how these operate?
- These are contained in the Member Protection Policy
- You should have a copy ready for perusal by members in the Club Secretary File, signed off and dated
by the Management Committee.
 Do you actually comply with the provisions of your Constitution in relation to the admission of
new Members?
- There is no such thing as a “renewal” of membership. Membership lasts only for the current
membership year.
- Members must pay the fee and complete all the application forms, declarations and waivers and be
accepted by a Management Committee meeting each year.
- There is no such thing as an “honorary” member in Pony Club but there are life members
 If one of your Members has not paid their annual fees, do they continue to be a Financial Member,
do they become an un-financial Member, or do they cease being a Member, and is this what your
Constitution says?
- There is no such thing as an “un-financial member” in Pony Club
- If the fee isn’t paid the person can’t be a member ie no joining on credit, but the club can set a fee basis
that allows for other than annual fees.
- Regardless of the club fee structure, the full PCAQ affiliation fee must be paid immediately upon the
person being accepted as a member.
 Do you allow motions from the floor at your Annual General Meeting without prior notice, and does
your Constitution give you the power to do this? What is the authority of such a resolution?
- The AGM has certain mandatory inclusions contained in the rules and LEGISLATION
- Most current Constitutions are silent about Motions without notice.
- If the rules determine that all motions must be advised in advance, a motion, if moved can only be
withdrawn, accepted or rejected.
- A change to a Motion is effectively a new motion without notice.
 Does your organisation have proxies for Members and is this consistent with what your
Constitution says?
- If your constitution or rules is silent on the subject of proxies, then the model rules apply (including the
format shown in the model rules)
- Proxies must be declared before the commencement of the meeting and recorded by the Secretary.
- They cannot be suddenly produced at an appropriate time mid meeting.
 Do you appropriately record proxies and ensure that these are voted strictly in accordance with
the Constitution?
- Proxies must be declared before the commencement of the meeting and recorded by the Secretary.
 Is it clear who is a Member of your organisation, and is it clear as to what rights the various
categories of membership have including the right to vote or to be elected?
- These matters are all contained in the constitution or rules. If the constitution or rules is silent then the
Model Rules apply.
SECTION 5
23
- Note that people are only members of their own club. They are not members of the Zone. Clubs are
members of the Zone.
- People are not members of PCAQ but are affiliated by virtue of their club membership and payment of
their affiliation fee, which provides benefits such as Insurance.
- For this reason disciplinary measures can only be instigated and apply by their own club, not by the
Zone however in some circumstances PCAQ has the Power to Discipline.
- A membership register must be kept and made available to members within a reasonable time upon
request.
- If requested to or if the Management Committee determines that it is advisable, then all personal details
(other than the member’s name) can be withheld from disclosure.
 How do you advise Members of meetings and is this in accordance with your Constitution?
- It is important that members are aware of this.
- Usually constitutions or rules leave the choice of method up to the Management Committee, but a bylaw will prevent misunderstandings or disputes about advice.
- It is important that the timetable set down for notice is strictly adhered to.
 Are your Life Members elected in accordance with your Constitution?
- Note that even if Life Members do not have to pay club fees, the PCAQ affiliation fee has to be paid
else the member does not have any benefits such as Insurance.
- Usually clubs pay the PCAQ affiliation fee on behalf of their Life Members.
 Is your Constitution easy to read and understand?
- You should have a copy ready for perusal by members in the Club Secretary File.
- It must be in human readable form (ie not in electronic format)
- It must be made available in a reasonable time, but if a copy is requested then a reasonable fee can be
demanded for the copy.
 Finally, do you have a copy of your Constitution, By-Laws and Rules readily available?
- You should have a copy ready for perusal by members in the Club Secretary File.
- If in doubt a copy can be obtained from the Office of Fair Trading for a small fee.
The Constitutional checklist above was provided with the compliments of Mullins Lawyers
www.mullinslaw.com.au and notes from PCAQ (in italics following the questions) may be of assistance:
The responses have not been written or approved by Mullins Lawyers and are the views of
PCAQ only
Mullins Lawyers, Level 21, 123 Eagle Street, Brisbane Qld 4000
Tel: 07 3224 0222 | Fax: 07 3224 0333 | www.mullinslaw.com.au
SECTION 5
24
PONY CLUB ASSOCIATION OF QUEENSLAND INC - BY-LAWS
(explanatory notes are shown in italics)
Note:
Hereafter throughout these By Laws where the word ‘he’ is used, this shall be taken to mean he or
she.
1. STALLIONS AND RIGS
No stallion, colt, entire or rig is eligible to take part in or attend any Event, Competition or
otherwise, at any function conducted by the Association or any of its Affiliated Clubs, when run
under PCAQ rules.
2. OWNERSHIP OF MOUNTS
A horse must be either:
a) Owner ridden
b) Leased for not less than six months, such lease to be registered with and approved by
PCAQ.
Leased horses are not eligible for competition until three (3) weeks from the date of
the lease.
c) Owned by a financial member of the same club as the rider and regularly ridden at that
club,by a Junior or Associate member of the club, to which both the rider and owner
belong.
Members may be required to prove that their mount is regularly ridden by themselves at Pony
Club musters/rallies.
3. MOUNTS
At all Pony Club fixtures, a rider shall be confined to the use of one mount, except where special
rules permit otherwise.
A horse may only have one rider at any event.
4. DANGEROUS RIDING/ABUSE OF HORSE
Any act or series of actions which, in the opinion of the Technical Delegate, can clearly and
without doubt be defined as abuse of horse or dangerous riding, shall be penalised by
elimination.
Similarly, any rider who affects the safety of any horse, rider or third party will be considered to
have acted dangerously, and will be penalised by elimination or a penalty.
Abuse of Horse includes:
_ excessive use of whip and/or spurs, (Also see Para. 33a.)
_ rapping,
_ riding an exhausted horse,
_ excessive pressing of a tired horse,
_ riding an obviously lame horse.
Officials must report such actions as soon as possible to the Technical Delegate supported
where possible by a statement from one or more witnesses. The Technical Delegate must
decide if there is a case to be answered.
SECTION 6
25
a. EXCESSIVE USE OF WHIP, SPURS, BIT
WHIP
The use of a whip must be:
• For a good reason;
• At an appropriate time;
• In the right place;
• With appropriate severity.
Reason: The whip must only be used either as an aid to encourage the horse forward or
as a reprimand. Thus it must never be used to vent a rider’s temper -any use for such a
reason is automatically excessive and therefore a breach of these Rules.
Time: As an aid, the appropriate time is when the horse is reluctant to go forward under
normal aids of seat and legs. As a reprimand, the only appropriate time is immediately after
a horse has been disobedient, eg napping, refusing (but not after elimination, when it will
always be excessive).
The whip should not be used after a horse has jumped the last fence on a course.
Place: As an aid to go forward, the whip may be used down the shoulder or behind the leg.
It must never be used ‘over-arm’, eg a whip in the right hand being used to the left flank.
The use of a whip on a horse’s head or neck is always excessive use.
Severity: As a reprimand only, a horse may be hit hard. However, it should never be hit
excessively (as a guide more than 3-4 times for any one incident).
If the horse is marked by the whip, eg the skin is broken or there is a welt, its use is
excessive.
SPURS
Spurs must not be used to reprimand a horse. Such use is always excessive,
as is any use that results in a horse being marked by a spur.
BIT
The bit must never be used to reprimand a horse. Any such use is excessive.
b. RAPPING
Any form of rapping, whether done by hand or by any means of a pulley, at any
time and in any place, whether in view of the public or not, is forbidden under penalty of
disqualification.
c. UNFITNESS OF HORSES &/OR RIDER
If at any time during the competition a horse is lame, sick or exhausted, or unfit to continue, it
may be eliminated on the authority of the Technical Delegate, or Appeals Committee or
Official Veterinary Surgeon, or Chief Cross Country Judge.
Competitors are warned that competing with a horse in such a condition can amount to cruelty.
Similarly these Officials or the Official Doctor may at any time exclude from the competition any
competitor who in their opinion is severely injured or unfit, for instance as a result of a fall.
SECTION 6
26
BLEEDING (Nostril)
If a horse bleeds in the competition, then the horse is automatically banned from
competition for three (3) months from the day of the competition.
VETERINARY TREATMENT
If during any Pony Club activity it is necessary to treat a horse with a drug that is calming,
anti-tetanic, fortifying or stimulating, a Veterinary Surgeon appointed by the person in charge
of such activity must be notified immediately and he must verify the expedience or necessity
of the treatment to be given. Expense to be borne by the owner.
DESTRUCTION OF SEVERELY INJURED HORSES
If a horse is so severely injured that on humanitarian grounds it ought to be destroyed, the
following procedure will apply:
1. If the owner or his authorised representative is present, his agreement will first be
obtained by the Official Veterinary Surgeon.
2. If the owner or his representative is not available, the Technical Delegate, acting on
the advice of the Official Veterinary Surgeon, may order the destruction of a horse.
5. DOPING
It is forbidden to use or administer or cause to be used or administered, on or to any horse a
tranquiliser, stimulant, depressant or drug of any kind in any manner whatsoever, either before
or during any Pony Club activity or competition, subject to Paragraph 5.
Any member of an affiliated Pony Club owning, riding or entering such horse in any such activity
shall be called before the Disputes Committee and if a breach of this By-law be found shall be:
a) disqualified for the day and
b) be brought before the relevant club Management Committee which may at its discretion
impose disqualification or suspension.
The certificate of a duly qualified Veterinary Surgeon to such an effect shall be ‘prima facie’
evidence that any such tranquiliser, stimulant, depressant or drug has been used or administered.
Random swabs may be taken at the discretion of the organising body.
6. DEFINITION OF A FIXTURE
A fixture shall be defined as; one program held on one or more days, by the one organising
committee.
Special rules apply for State Championships as deemed by the Management Committee.
7. GUARANTEE OF AGE FOR COMPETITORS
At Association, Zone or Club fixtures an Official of the Club must guarantee the age of the
Competitor. The competitor MUST REMAIN in their correct age group as at the date of the
first day of competition.
8. ELIGIBILITY OF PONY CLUB COMPETITORS
In all Pony Club Events, whether conducted by a Pony Club organisation or a Show Society,
only financial members of an Affiliated Pony Club of Queensland or any other Australian State
shall be considered eligible to compete provided that the Club is aware and agrees to the rider
representing their Club. Proof of this may be required. A current Pony Club receipt may be
required to be produced and sighted.
SECTION 6
27
9. ALCOHOL ON PONY CLUB GROUNDS
Sale of alcohol is not permitted during the running of events or competitions, under Pony Club
control, which are attended by Pony Club members with their horses. Alcohol may be available
at Pony Club social functions or following the conclusion of events or competition when horses
are no longer being ridden. (Please see PCAQ Alcohol Policy)
10. DOGS ON PONY CLUB GROUNDS
It is preferable that no dog be allowed on Pony Club grounds.
If a dog is taken onto the grounds, it MUST be kept away from the competitive area and it
MUST be kept under control and on a leash at all times. When tied up, dogs must not be able
to move outside the perimeter of the vehicle. This rule must be enforced.
11. MEMBERSHIP and TRANSFERS
Members shall belong to only ONE PCAQ Club at any one time.
When absent from their Home Club for an appreciable time, and by an appreciable distance,
they may apply to become Honorary (ie temporary) Members of another Club and compete in
that club’s events, and with written approval of their Home Club.
They may also represent the second club and zone in inter-club or inter-zone events at which
their Home Club or Zone is not present.
Clearances for Members
Clearance forms for members wishing to transfer to another Club are available from PCAQ.
All clearances will be made on these forms. Requests for clearance will be made in writing to
the Club Secretary. Clearance will date from the receipt of written application as stated on
clearance form and must not be delayed. All members applying for Transfer must be free of
all financial debt to their present club.
Clearances can be withheld until such debts are discharged but for no other reason.
NO club fees will be refundable to a member transferring.
Open Clearances for members should be provided to members if they are uncertain as to
which Club he/she will join following resignation/leave/transfer from a Club or leaving the
area.
Clubs Receiving A Transferee
When a Club accepts a Transferee:,
 transferee is required to pay Club fees to the new Club.
 If the transferee is a current financial member of a Club (meaning affiliation fee to PCAQ
has been paid for the current year) then, the receiving Club should forward the person’s
name to PCAQ on the next legal liability form.
 They do not need to include payment of affiliation fees.
 A 30 day waiting period must be observed before competition only when transfer
takes place during the membership year and within the same Zone.
(This does not apply to a Member of club who joins another club after the end of previous
membership year (December)
However Transfer/clearance is required.)
 The transfer is binding for 6 months unless special circumstances occur
A Club receiving a transfer of a financial member of PCAQ may demand payment of their full
membership fee, however, since no further affiliation fee need be paid to PCAQ, many clubs
charge such transferees only their membership fee less PCAQ affiliation cost.
SECTION 6
28
Transfer of Instructors
Record of transfer of an Instructor must be supplied to the PCAQ Registrar for updating of
computer records:

This must be on the member transfer form available from the PCAQ office.

The Secretaries of both the transferring and accepting Club shall:
 sign the transfer
 forward it to PCAQ to be approved and noted in next Newsletter.
Transfer of an Instructor from Interstate
 The state accreditation of a pony club Instructor from another state, (other than
NCAS accreditation) is NOT transferable
 These Instructors must follow the re-accreditation procedure ie: attend a 2 day Refresher
School for their appropriate level, this includes an open book rules test.. Until such time as
this is completed he/she may offer any assistance to the new club.
 However Coaches who have gained their pony club accreditation through the National
Coaches Accreditation Scheme (NCAS) do not require re-accreditation
 Regardless of this the new club must notify PCAQ of the coaches membership details and
the coach accreditation details, when completing the membership return for that member
Transfer of Zone Chief Instructors/Regional Panel Members
Should a ZCI or RPM change his place of residence to outside the Zone/Region of which
he was appointed ZCI/RPM, they are no longer retain that appointment.
Transfer of Club Chief Instructor
If an appointed Club Chief Instructor changes Clubs, they no longer retain that
appointment
Leave of Absence for members
May be granted, at the pleasure of the Club, to a member when other commitments may
keep him from attending his Home Club for a period of time. If a leave of absence extends
for more than twelve months, the member must re-apply for the re-issue of the leave of
absence annually.
Leave of absence for Instructors
An Instructor may obtain "Leave of Absence" from the Club should they feel that they
cannot fulfill their commitments because of work, health or any other valid reason
accepted by the Club.
The Instructor simply writes a letter to the Club requesting a LOA and the Club Secretary
writes a covering letter and forwards both letters to PCAQ. The LOA is noted in the next
PCAQ Management Committee meeting.
In this case, the Club should indicate on the renewal list that the Instructor is on "Leave of
Absence."
12. REGISTER OF MEMBERS
Clubs shall keep a register of Junior, Associate and Senior Members.
It must also be divided into Riding, Pedestrian Equestrian and Non-Riding members with all
details clearly shown on monthly affiliation returns to PCAQ.
The affiliation forms are distributed each month in the Newsletter and are downloadable from
the website www.pcaq.asn.au .
Each person who pays for a Club Membership Fee must be issued on official club membership
SECTION 6
29
receipt (available from PCAQ office)
Their affiliation card must be handed to the member as soon as it is received from PCAQ.
Club Membership Application Forms
Each applicant must
 apply for membership
 complete and sign a Club Membership Application Form each year in the format issued by
PCAQ for that year.
 The previous year’s application form may not be used; a new form must be completed for
each Membership year.
All application forms should be held for the statutorily required period; further, if an incident
report is lodged for injury or damage for which a claim for damages or an insurance claim might
result, then the application forms for that person for that period must be kept until the finalisation
of the claim.
Where the applicant is a child then due diligence must be exercised to ensure that the adult
signing in the capacity of Parent or Guardian has the legal right to do so.
In particular note that persons who are the partner of the child’s parent or grandparent
may not have parental control.
Similarly, unless so granted by some legal status, grandparents do not have parental control
and may not countersign a child’s membership application.
Failure to apply due diligence in this process may render the forms invalid as evidence in court
and potentially deny the club any protection under its insurance policies.
The Secretary must complete the “clubs only” section at the foot of the application form to
indicate that the correct acceptance or rejection process has been applied to each application.
Management Committees must consider any application form, accompanied by the relevant fee,
at their next meeting and the applicant must be advised of the decision thereafter.
Applications cannot be held over for consideration until the next meeting.
The Management Committee may hold a special meeting for the sole purpose of considering
membership applications even if this is outside the normal meeting schedule.
Indemnity and Waiver Forms
All applicants must complete and sign the Liability, Waiver, Release and Indemnity form in the
format supplied by PCAQ each year.
The forms also give permission for their details to be passed on to other parties where
necessary and for their image* to be used for club publicity purposes.
Failure to sign these forms will cause the PCAQ office to return the person’s affiliation fees to
the club thus declining affiliation with the Association. (Refer Aug 99 AGM).
* NB Members may refuse to have their images taken on such grounds as religion,
safety, privacy etc: If this occurs a explanatory letter should be sent with application
form
The forms are to be kept with other membership records at the club and under the same
conditions as apply to applications for membership.
SECTION 6
30
Volunteer Blue Cards
All Volunteers over the age of 18 years are required to complete either:
 Application for Volunteer Blue Card
 Authorisation to Confirm a valid Blue Card
The latter enables the centre to register an interest in this person’s card to ensure notification of
any change of status with the card; this is otherwise only supplied to organisations noted on the
card registration
Volunteers under 18 are exempt from requiring a blue card unless they are a trainee student
doing a practical placement as part of their studies with an education provider eg Trainee or
junior coach (Further information refer also Secretary’s file)
PCAQ Affiliation Cards
PCAQ issues and affiliation card to each financial member Affiliated Pony Clubs when the
details of that person and the affiliation fee are received.
The card will be prepared in the PCAQ office and posted to the clubs for distribution to the
member.
Details of any accreditation of technical officials and instructors, including year of validation of
instructors, will appear on the cards.
Affiliation cards may be required to be produced when attending any pony club fixture.
Affiliation cards are produced in a different colour each year.
An affiliation card may not be altered in any way and any card that is so altered is invalid.
13. AFFILIATION FEES
Fees are set each year in August at the PCAQ Annual General Meeting.
Affiliation fees are paid to PCAQ on a monthly basis.
As members join a club, their names are forwarded to PCAQ on the monthly affiliation/
membership form together with a cheque to equal the number of riding and non-riding members.
All PCAQ affiliation (and insurance cover) expires on 31st December each year.
Notice of the Appointment of and membership of instructors should be returned on the separate
form provided each month for that purpose.
For a Club to be affiliated it must have at least one affiliated member returned to PCAQ.
Until this occurs the club is not affiliated and does not have any insurance cover.
Insurance cover will commence on day the first affiliation return for the year is received by PCAQ
and will not be backdated.
It is therefore vital that at least the Club Management Committee members re-affiliate
before the 31st December each year.
14. DISPUTES COMMITTEE FOR EVENTS
A Disputes Committee shall be elected at all fixtures conducted by the Associated Clubs and
Zones. The Disputes Committee shall consist of one senior member from each competing club
(except where rules vary).
15. DISQUALIFICATION FROM AFFILIATION
Any Pony Club can be disqualified, suspended or disciplined by PCAQ after the conducting of a
properly convened meeting for that purpose.
A club disqualified, suspended or disciplined has the right to appeal to a General Meeting of the
PCAQ. The LAW OF NATURAL JUSTICE must also be served.
SECTION 6
31
PROCEDURE
1. A Management Committee meeting of the P.C.A.Q is called.
2. Notice and purpose of the meeting must be made in writing to the club in question
i. Club must also be advised of the grounds which necessitated this action.
3. If the club representatives choose not to attend, the meeting may proceed in its absence.
4. Both the club and the Committee may call witnesses or produce statements or
documentary evidence relevant to the matter.
5. When all facts are heard, the Committee will consider these facts in the absence of any
other people.
6. The decision will be arrived at by secret ballot.
7. Upon delivery of the decision to discipline, suspend or disqualify the club, it must be
instructed of the right to appeal against the decision to the full PCAQ General Meeting.
Records of the meeting must be kept.
8. Disqualification period will not exceed five years.
9. No refund of fees will be made.
10. After disqualification period is complete, the club may apply to re-affiliate.
11. Disqualification must not be used as a means of removing a club permanently.
16. INSTRUCTORS
To hold a PCAQ Instructors Certificate the person must:
 Be a current financial member of an affiliated club.
NB It is not sufficient to be an honorary (life) member, they must also be financial.
 Attend a Refresher School every four years (Jan 2010).
 Failure to attend a Refresher will result in their accreditation being reduced to a lower level
until a Refresher is attended, after which the original grading will be restored.
ie: a Level C will become a Level O* until a Refresher is attended,
after which they return to Level C).
Level B will become C*.
 Attend 25% of muster/rally days at their home club each calendar year
 Have their appointment renewed by their club management committee each year
An instructor must not charge an instructional fee at a Pony Club school, rally or muster, which
has been organised by their home club.
No Professional Instructor may canvas for students at Pony Club.
Professional Instructor
A professional instructor MAY be a member of a Pony Club but MUST NOT charge an
instructional fee at a Pony Club school, rally or muster, which has been organised by their
home club.
A Pony Club has the right to pay fees to suitably qualified instructors (EA, PCAQ,NCAS
accredited or equivalent overseas accreditation).who are not its members; such instructors
would be covered by Pony Club professional indemnity policy.
Trainers and Horse dealers are not be permitted to hold PCAQ Instructor Certificates.
 Trainer: One who educates trains or schools horses for any Pony Club work and receives
payment for such. (Horse breakers excluded)
 Horse Dealers:Pony Club must not be used to canvas the sale of horses by professional
horse dealers.
SECTION 6
32
ZONE UNIFORMS
Zones are allowed to have a registered uniform but it is NOT compulsory at any event.
Saddlecloths in Zone colours, provided they carry the zone number measuring 100mm high on
both sides of the cloth, are allowed but are not compulsory.
17. ZONE AND CLUB COLOURS R.N.A. EVENTS
A team or pair may be members from one club or may come from clubs affiliated with one zone.
In either case, riders must wear their own club colours, unless a Zone uniform has been
approved by the PCAQ Management Committee.
18. PERFORMANCE CARDS
Performance cards in official events are required by riders 13 years and under 26 years for
Combined Training, Showjumping, ODE and Dressage.
Please note that the issue of a showjumping card no longer affects the grading of the horse for
combined training. (Refer relevant discipline rulebooks).
Applications to Register a horse should be completed in full, signed by both rider and Club
Secretary and forwarded to PCAQ accompanied by the appropriate fee for the cards required.
Applications to register a horse are available from PCAQ office.
It is recommended that initial grading should only be applied for when the horse is of
sufficient standard to compete in that discipline.
19. UNIFORM AND SADDLERY RULES
Pony Clubs must conform to the rules of PCAQ regarding uniform and saddlery. Saddlery is
listed in the current edition of each competition rulebook and Gear Check Book.
Pony Club uniform shall comprise:
 Jodhpurs colour as agreed by the club, approved and registered with PCAQ (refer Page 86).
For Sporting, Campdraft and Mounted Games at all levels within Queensland, stockman-cut
trousers are permitted.
 Shirt - long sleeved
 Tie - fly away
 Pullovers/Vests (optional) long sleeved or sleeveless, plain colour, v-necked. Trim allowable
on neckband, waistband and/or cuff.
 Approved boots. (Refer current Uniform and Saddlery Rules for Gear Check).
NB: Enclosed footwear must be worn when handling horses or ponies
 Gaiters (Refer current Uniform and Saddlery Rules for Gear Check).
 Equestrian helmet to Australian Standard AS/NZ 3838, EN 1384 or ASTM F1163 or better
with effective and fastened chin strap. (AGM August 2003)
Helmet
An equestrian helmet, colour white, black, navy blue or brown, tested to one of the acceptable
standards must be worn whenever mounted.
NB Mounted Voluntary Helpers must wear the regulation headgear.
Riders must keep helmets on during Mounted Presentation of Awards and while saluting.
Loss of helmet while riding incurs elimination.
Each club’s shirt, tie and pullover (sleeved or sleeveless), jodhpurs and saddlecloth
colours are registered with PCAQ.
SECTION 6
33
Use of coats or rain jackets may be permitted during wet weather at the discretion of the
organising committee on the day but shall NOT in any way be adopted as part of the official
Pony Club uniform.
20. RULES
Pony Clubs MUST conform to the rules of PCAQ regarding events as laid down in the Handbook.
Members are referred to relevant discipline rule books to be read in conjunction with these Bylaws.
22. PCAQ POLICIES
PCAQ has adopted a number of policies by which all members, clubs and zones must abide.
These policies are printed in a separate Handbook and may also be downloaded from our
website pcaq.asn.au.
23. YEAR
Throughout these By-Laws, the word ‘year’ refers to the Calendar Year.
For full rules on required uniform and saddlery, please refer to the current Uniform and
Saddlery rules in Gear Check Book and PCAQ Website.
SECTION 6
34
SECTION 7
35
PCAQ CODES OF CONDUCT
SUMMARY OF CODE OF CONDUCT
To be read in conjunction with the Pony Club Association of Queensland Codes of Behaviour
and to be given to each person when joining a Pony Club
It is a condition of entry to any event, muster or function run by the Pony Club Association of
Queensland or any affiliated club or organisation that you agree to abide by the following Code of
Conduct.
You are required to:
 Abide by the rules of the Sport.
 Follow the directions given by officials.
 Respect the rights of others in the facility.
The person or persons in charge on the day are authorized to require you to leave the facility if
you breach the Code through:
 Verbal or physical abuse of another person.
 Harassment of individuals or a group.
 Questioning of umpires decisions.
 Ridicule, baiting or uttering obscenities.
 Engaging in behaviour that is not respectful of others.
Please be aware that you will be asked to leave the facility if your behaviour continues after
you are advised you are in breach of the Pony Club Codes of Behaviour.
Also be advised that if you are asked to leave, any of your family taking part on that day will
almost certainly be excluded from further participation and will have to leave with you.
We all want Pony Club to be carried out in an enjoyable and supportive environment. Your
compliance with the Codes of Behaviour will help ensure that all participants find their Pony Club
experience both pleasurable and fulfilling.
Further action may be taken once a person is asked to leave the Pony Club activity.
This may include civil or criminal charges.
Thank you for your co-operation.
SECTION 7
36
PCAQ CODES OF BEHAVIOUR
(Adopted 8th August 2005, Reviewed 07.07.2012 (refer also PCAQ Member Protection Policy)
Riders.
 Play by the rules.
 Never argue with an official. If you disagree, have your captain, coach or manager approach the
official at a suitable time.
 Control your temper. Verbal abuse of official and sledging other players, deliberately distracting or
provoking an opponent are not acceptable or permitted behaviors in any sport.
 Work equally hard for yourself and /or your team. Your team’s performance will benefit so will you.
 Be a good sport. Applaud all good performances whether by your team or the opposition.
 Treat all participants in your sport as you like to be treated. Do not bully or take unfair advantage of
another competitor.
 Cooperate with your instructor, teammates and opponents. Without them there would be no
competition.
 Participate for your own enjoyment and benefit, not just to please parents and instructors.
 Respect the rights, dignity and worth of all participants regardless of their gender, ability, cultural
background or religion.
Parents
 Remember that children participate in sport for their enjoyment, as well as yours.
 Encourage children to participate, do not force them.
 Focus on the child’s efforts and performance rather than winning or losing.
 Encourage children always to play according to the rules and to settle disagreements without
resorting to hostility or violence.
 Never ridicule or yell at a child for making mistake or losing a competition.
 Remember that children learn best by example. Appreciate good performances and skillful plays by
all participants.
 Support all efforts to remove verbal and physical abuse from sporting activities.
 Show appreciation for instructors, officials and administrators. Without them, your child could not
participate.
 Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural
background and religion.
Administrators
 Involve young people in planning, leadership, evaluation and decision making related to the activity.
 Give all young people equal opportunities to participate.
 Create pathways for young people to participate in sport not just as a player but also as a coach,
referee, administrator etc.
 Ensure that rules, equipment, length of games and training schedules are modified to suit the age,
ability and maturity level of young riders.
 Provide quality supervision and instruction for junior riders.
 Remember that young people participate for their enjoyment and benefit. Do not over emphasize
awards.
 Help instructors and officials highlight appropriate behavior and skill development, and help improve
the standards of instruction and officiating.
 Ensure that everyone involved in junior sport emphasizes fair play, and not winning at all costs.
 Give a code of behavior sheet to spectators, officials, parents, instructors, riders and the media and
encourage them to follow it.
 Remember you set an example. Your behavior and comments should be positive and supportive.
 Support implementation of the National Junior Sport Policy.
 Make it clear that abusing young people in any way is unacceptable and will result in disciplinary
SECTION 7
37
action.
 Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural
background or religion.
Officials
 Compliment and encourage all participants.
 Be consistent, objective and courteous when making decisions.
 Condemn unsporting behavior and promote respect for all opponents.
 Emphasize the spirit of the competition rather than the errors.
 Encourage and promote rule changes that will make participation more enjoyable.
 Be a good sport yourself. Actions speak louder than words.
 Keep up to date with the latest trends in officiating and the principles of growth and development of
young people.
 Remember you set an example. Your behavior and comments should be positive and supportive.
 Place the safety and welfare of the participants above all else
 Give all young people a ‘fair go’ regardless of their gender, ability, cultural backgrounds or religion.
Instructors/Coaches
 Remember that young people participate for pleasure and winning is only part of the fun.
 Never ridicule or yell at a young rider for making a mistake or not coming first.
 Be reasonable in your demands on riders’ time, energy and enthusiasm.
 Operate within the rules and spirit of your sport and teach your riders to do the same.
 Ensure that the time riders spend with you is a positive experience. All young people are deserving of
equal attention and opportunities.
 Avoid overplaying the talented riders; the just average need and deserve equal time.
 Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability
of all riders.
 Display control, respect and professionalism to all involved with the sport. This includes opponents,
instructors, officials, administrators, the media, parents and spectators. Encourage riders to do the
same.
 Show concern and caution towards sick and injured riders. Follow the advice of a physician when
determining whether an injured rider is ready to recommence training or competition.
 Obtain appropriate qualifications and keep up to date with the latest coaching practices and the
principles of growth and development of young people.
 Any physical contact with a young person should be appropriate to the situation and necessary for the
player’s skill development.
 Respect the rights, dignity and worth of every young person regardless of their gender ability, cultural
background or religion
CODE OF CONDUCT FOR ALL MEMBERS
Members should also be aware that:
 Pony Club is a youth movement and has always maintained a high standard of behavior and
presentation;
 When representing Pony Club in any shape or form, their behavior must never compromise, bring into
disrepute or embarrass the Pony Club Association;
 They are ambassadors of the PCA/PCAQ and their actions will reflect upon everyone, including
members or teams representing the PCA/PCAQ in future International and or National events; and
they should be proud of their involvement in the Pony Club movement and in their Pony Club uniform.
SECTION 7
38
CODE OF CONDUCT FOR OFFICIALS and CHAPERONES
A Coach, Manager and or Chaperone of riders representing PCA/PCAQ at National or International
events must exercise their duty of care in being responsible for the safety, health and well being of
riders under their supervision from the time they leave their home state until they return. During this time
riders are expected to behave appropriately and to obey instructions and or directions
given by the Coach, Manager or Chaperone.








Be
consistent, objective and courteous when making decisions. Remember, you set an example. Your
behavior and comments should be positive and supportive.
Ensure riders comply with the Code of Conduct for riders.
Condemn unsporting behavior and promote respect for all opponents. Emphasis the spirit of the game
rather than the errors.
Be a good sport yourself. Actions speak louder than words.
Keep up to date with the rules of the competition.
Place the safety and welfare of the riders above all else.
Give all riders a ‘fair go’ regardless of their gender, ability, cultural background or religion.
A high standard of behavior is essential and specifically includes:
Compliance with PCA/PCAQ policies; the Member Protection Policy, Alcohol Policy, Anti-Doping Policy and
Smoke Free Policy;




No use or possession of recreational or illicit drugs;
No sexual liaisons, physical aggression or assault;
No theft or vandalising of facilities or property; and
The official uniform is to be worn when representing PCA/PCAQ and at all times as appropriate.
CODE OF CONDUCT FOR RIDERS
Riders come under the supervision of the Coach, Manager and or Chaperone from the time they
leave their home state until they return, during this time riders are expected to behave appropriately at all
times and to obey instructions and or directions given by either the Coach, Manager or Chaperone.








Ride by the rules.
Never argue with an official. If you disagree, have your Team Manager approach the official
during a break or after the competition.
Control your temper. Verbal abuse of officials and sledging other players, deliberately distracting
or provoking an opponent are not acceptable or permitted behaviors in any sport.
The use of bad or abusive language may entail disqualification from any event.
Work equally hard for yourself and/or your team. The team’s performance will benefit, so will you:
Treat all participants in your sport as you like to be treated. Do not bully or take unfair advantage of
another competitor.
 Cooperate with your coach, team-mates and opponents.
 Respect the rights, dignity and worth of all participants regardless of their gender, ability, cultural
background or religion.
A high standard of behavior is essential and specifically includes:
Compliance with PCA/PCAQ policies; the Member Protection Policy, Alcohol Policy, Anti- Doping Policy
and Smoke Free Policy;
 No use or possession of recreational or illicit drugs;
 No sexual liaisons, physical aggression or assault;
 No theft or vandalising of facilities or property;
 No leaving a billet or group without permission;
 No cruel actions or abuse of horses;
SECTION 7
39
 The official uniform is to be worn when representing PCA and at all times as directed by the Coach
Manager or Chaperone;
 No rider is to be a passenger in a vehicle driven by a person under 18 years of age.
Should a rider experience any difficulties while staying with a host family, it is important that they advise
their Coach, Manager or Chaperone or immediately.
Failure by a rider to comply with the above Code of Conduct may result in him/her being
dismissed from the team and required to return to their home state immediately.
Parents, Guardians or Riders aged 18 years and over, will be responsible for any additional
costs incurred should a rider be required to return home prior to the scheduled departure date.
PARENT/GUARDIAN’S CODE OF CONDUCT











Remember that children participate in sport for their enjoyment.
Encourage children to participate, do not force them.
Focus on the child’s efforts and performance rather than winning or losing.
Encourage children always to play according to the rules and settle disagreements without resorting to
hostility or violence.
Never ridicule or yell at a child for making a mistake or losing a competition.
Remember that children learn by best example. Appreciate good performances and skillful
plays by all participants.
Support all efforts to remove verbal and physical abuse from sporting activities.
Respect event officials’ decisions and teach children to do likewise.
Show appreciation for volunteer coaches, officials and administrators. Without them, your child could not
participate. Please also note that for the entirety of the Tour, Team Officials appointed by the PCA and/or
PCAQ are the sole arbitrators of the Team and Members
Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural
background or religion.
SPECTATOR’S CODE OF BEHAVIOUR







Respect the decisions of officials and teach young people to do the same.
Never ridicule or scold a young rider for making a mistake. Positive comments are
motivational.
Condemn the use of violence in any form, whether it is by other spectators, coaches, officials
or riders.
Show respect for your team’s opponents. Without them there would be no competition.
Do not use violence, harassment or abuse in any form (that is, do not use foul language, sledge or
harass riders, coaches, officials or other spectators)
 Respect the rights, dignity and worth of every person regardless of their gender, ability, cultural
background or religion.
Members are also referred to ‘True Sports Lives Here’ http://www.playbytherules.net.au
SECTION 7
40
All Clubs are asked to display the following notice prominently at their grounds when events/musters
are taking place
Applauding good performance and efforts by all riders.
· When watching or taking part in a team event, congratulating all teams upon their performance regardless of
the game’s outcome
· Showing respect for your club coach, club officials, the judge, officials, stewards and opponents. Without them
there would be no competition, event or muster.
· Demonstrating appropriate social behaviour by not using foul language, and not harassing administrators,
coaches, riders, judges or officials.
· Recognising and respecting the value and importance of administrators, coaches, judges and trainers and all
the many volunteers who contribute and make Pony Club possible. They give up their time and resources to
provide Pony Club activities for all people and deserve your support.
· Being a model of good sports behaviour for children and others to copy.
· Respecting the rights, dignity and worth of every person regardless of their age, gender, ability, cultural
background or religion.
· Putting emphasis on effort and having fun rather than only on winning.
Please Remember:
Most riders, in particular children, participate in Pony Club for fun. They are not taking part just to win
nor are they participating for the entertainment and pleasure of you and spectators.
AND
It is a condition of entry to any Pony Club event or venue that you agree to abide by the
Pony Club Codes of Behaviour.
If it comes to the attention of the Pony Club Association of Queensland or the person or persons in charge on the
day that your behaviour is in breach of the Pony Club Codes of Behaviour through, for example:
Verbal or physical abuse of another person;
Harassment of individuals or a group;
Questioning of umpires decisions;
Ridicule, baiting or uttering obscenities; and/or
Engaging in behaviour that is not respectful of others
Please be aware that you will be asked to leave the facility if your behaviour continues after you are advised you
are in breach of the Pony Club Codes of Behaviour. And please also be advised that if you are asked to leave,
any of your family taking part on that day will be excluded from further participation and will have to leave with
you.
We all want junior sport to be carried out in an enjoyable and supportive environment. Your compliance with the
Codes of Behaviour will help ensure that all participants find their Pony Club experience both pleasurable and
fulfilling.
All members are given a summary of the Codes of Behaviour when joining or renewing membership and the
complete Codes of Behaviour are available on our web site www.pcaq.asn.au in the section Rules/Policies.
Our Club thanks you for your co-operation.
SECTION 7
41
PCAQ also strongly recommends that clubs take advantage of the Club Development Network
provided by the Australian Sports Commission.
Membership is free and there is a great deal of very useful information on the website, including the
legal ramifications of running a club, committee management, financial management etc.
Australian Sports Commission
CLUB DEVELOPMENT NETWORK
1300 130 121
www.ausport.gov.au/clubs
About the Australian Sports Commission Club Development Network
The Club Development Network ia a free web-based program that supports the development and management
capacity of sporting clubs.
The aim of the network is to assist clubs across Australia to identify ways in which they can develop their clubs so they
can provide the best possible service to the members. The principle upon which the network has been established is
one of promoting continuous improvement.
To be a successful well run club you need a clear understanding of leadership, planning, people and organisational
performance, while maintaining a strong member focus. These areas are emphasised in the Club Development
Network
By developing and promoting products and services from the ASC, National Sporting Organisations (NSO’s) and other
groups, clubs can improve their management
On becoming involved in the Network a club/association undertakes an internal review using a simple checklist. The
checklist helps to identify how the club is performing in various aspects of its management and operation. In doing so it
identifies a number of areas for improvement and develops an action plan for addressing those areas
From here the club can access the Resource Library, which has a wealth of club friendly resources to help address its
agreed actions. Members have asked for examples they could print off and all their next committee meeting.
Resources range from a template for a strategic plan through to a fact sheet on how to run a safe sausage sizzle It is
all there waiting for you to log on and print it off
Members will benefit from regular updates via the club development electronic newsletter, E-news. The newsletter
covers a wide range of topics dealing with aspects of running an effective club
Over six thousand clubs are already members of the network and your club can join by logging onto
www.ausport.gov.au/clubs, and then by clicking on free membership
SECTION 7
42
ZONE and CLUB MANAGEMENT COMMITTEES
Zone and Club Management Committees operate in a similar way to the PCAQ Management Committee.
They are elected annually at their annual general meeting and hold their positions for 12 months.
All the requirements in above, are contained in the Zone and Club Constitutions and Rules as well as the
provisions of the Associations Incorporation Act and Regulation (including the Model Rules). The club
needs to be aware of them and run within their guidelines.
Management Committee members have a duty to the incorporated association. This means they may be
held accountable if they:
• deliberately fail to act in the best interests of the incorporated association
• abuse their powers as committee members
• fail to avoid conflict of interests
• fail to exercise due care, skill and diligence
Members of Management Committees should hold current working with children Blue Cards refer blue
cards page 29
CONDUCTING MANAGEMENT COMMITTEE MEETINGS:
If not done correctly, one of the biggest frustrations and causes of friction in clubs, can be the way in which
Management Committee meetings are conducted. This is mostly just non-adherence to proper procedures,
but there are also some traps for inexperienced committees and clubs especially in their formative stages. It
is essential for Committees to be conversant with the Club/Zone Rules and the Legislation.
To avoid some of the pitfalls here are some things to consider:
Who Chairs the Meetings:
Unless the Club/Zone rules contain words to the contrary:
Unless unwilling to, or unable to, the President is charged with chairing Club/Zone meetings.
The role of the Chair is to ensure the meeting is conducted in an orderly and proper manner
Things that are said at Committee meetings:
Everyone attending meetings must realize that they cannot take the floor and say anything that comes to
mind. Being a Committee Member does not carry with it the same protection against defamation and
libel that say Parliamentary sittings enjoy.
This is particularly so of general meetings that without proper stewardship can quickly reach this point.
Control of this is an important part of the President’s duties.
Ensure that only members are allowed to address the meeting, ie excluding interested bystanders or
observers (unless invited by the Chair)
Minutes of Meetings:
 Should not be to recorded verbatim – it’s not necessary. Minutes are meant to give an outline of what
happened in the meeting, not a record of who said what.
 Focus on understanding what’s being discussed and on recording what’s been assigned or decided
on. focus on action items, not discussion.
 The purpose of minutes is to define decisions made and to record what actions are to be taken, by
whom and when.
 Be objective. Write in the same tense throughout and avoid using people’s names except for motions
or seconds. This is a business document, not about who said what.
 Avoid inflammatory or personal observations. The fewer adjectives or adverbs you use, the better.
Dull writing is the key to appropriate minutes.
 If you need to refer to other documents, attach them in an appendix or indicate where they may be
found. Don’t rewrite their intent or try to summarize them. (Refer also page 58)
SECTION 8
43
Management Committee meetings vs general or open meetings:
General members should be aware that they do not have the right to attend and vote at meetings
of the Management Committee. They do have that right at General Meetings.
Some matters cannot be dealt with at general or open meetings and the Management Committee is
charged by the Club constitution or rules with the running of the club. This requires a considered and
skillful balancing act but the Management Committee needs to be given space to act within their charter
but at the same time not exclude members from the process altogether.
Some clubs hold Management meetings every month and general meetings less frequently. This
enables both to occur
Size of the Management Committee and Quorums:
The number of elected office bearers should be limited (but still within the requirements of the rules and
the Legislation) to a number that can be relied upon to attend meetings. The minimum required is a
President, Treasurer and Secretary.
Not all Management Committee positions are Elected Office Bearer positions. Ensure that at AGMs it is
stated and minuted which positions are which.
If the number is set to an unreasonable level it is unlikely that the club will ever be able to raise a quorum
or hold a valid and legal meeting.
This applies to both Management and General Meetings as the number of Elected Office Bearers sets
the Quorum for both.
Constitutions vary but most require more than half the Management Committee to be present for a
Management Committee Meeting, and more than double the number of Elected Office bearers for a
general meeting. The Club Constitution or rules should be consulted to determine this.
Remember that a quorum only includes current financial VOTING members: this excludes members
under the age of 18, also honorary members (unless they are also financial) and proxy voters/votes
Timely advice of meetings:
The minimum advice period for meetings MUST be adhered to and everyone who requires it MUST be
advised in an appropriate manner. The time for this notice is stated in the club constitution
If it is a special general meeting then the agenda MUST be published in advance and only the agenda
items can be addressed at the meeting.
Financial statements:
Properly prepared financial statements MUST be presented at every meeting and expenditure MUST be
ratified as required by the club rules and the Legislation.
This is especially important at AGMs where failure to produce financial statements is in breach of
the Constitution and the Legislation.
Failure to produce financial statements also prevents the elected Office Bearers from ensuring that the
Club/Zone is not trading insolvent.
Correspondence:
All correspondence MUST be tabled and acted upon.
Minutes:
Publish minutes as soon as possible and as accurately as possible after meetings.
Be careful that what is disclosed or minuted, is not defamatory.
SECTION 8
44
ZONE and CLUB AGMs
One of the most important meetings that Zones and Clubs will hold is the Annual General Meeting
(AGM).
The Constitution and the Legislation:
Requirements for the conduct of AGMs are contained in the Club’s Constitution and the Model Rules
(Schedule 4 – Rules 31 - 34), the latter available from:
www.fairtrading.qld.gov.au/incorporated-association-forms.htm or from PCAQ website.
It is of utmost importance that the organisation is familiar with these requirements
Timing of AGM:
 The AGM must be held AFTER the end of the financial year, NOT BEFORE
ie: if financial year ends 31st December, the AGM can’t be held before 1st January.
 The club’s AGM cannot be held early and ratified at a meeting after the end of the financial year.
 It is essential that the proper notice of an AGM be given and that the proper closing of nominations
and posting of nominations for positions be adhered to.
Constitutions and rules vary but the majority say:
 28 days’ notice of an AGM
 14 days before the AGM nominations for positions close
 7 days before the AGM the nominations must be posted for view by members.
Things that must be on the AGENDA for the AGM (minimum as per the model rules):
 Receiving the statement of income and expenditure, asserts, liabilities and mortgages,
charges and securities affecting the property of the association for the last financial year.
 Receiving the Auditor’s report on the financial affairs of the association for the last
financial year
 Presenting the audited statement to the meeting for adoption
 Electing members of the management committee
 Appointing an auditor
 Determining whether Public Liability Insurance will be held for the current year
(this will always be the PCAQ Broadform Liability Cover available from the web site)
Do You Need To Have Audited Accounts?
This Is Covered By The Club Constitution And Model Rules.
Note that if the Model Rules do not require you to provide audited financial reports, but your Constitution
does, then the Constitution applies.
Model rules normally only come into play when the constitution is silent on the matter.
To change this hold a general meeting and advise the Office of Fair Trading.
The change won’t apply until written approval is received from the Office of Fair trading, so changes
cannot be made at a meeting just prior to the AGM and have the changes apply to the AGM.
Who may nominate and second members of the Management Committee (in writing)?
Only adults (18 years or older), who were paid up members at the date of nomination or seconding.
Similarly only adults may hold positions on the Management Committee.
Note: that you cannot nominate a person who is not a paid up member at the time.
SECTION 8
45
What if there are insufficient nominations for Management Committee positions?
The Legislation requires a President, Treasurer (not the same person) and a Secretary.
PCAQ also requests 2 Vice Presidents, one of whom should be from the Club’s Instructor Panel.
The chair may call for nominations for any unfilled positions from the floor.
These need a nominator and a seconder and have to be accepted by the nominee.
Who may vote at AGM’s?
ONLY PAID UP ADULT MEMBERS may vote at meetings
It is commonplace to hold a management committee meeting to accept new members immediately prior
to an AGM, but the committee cannot backdate acceptance to ratify a nominator or seconder or nominee
who wasn’t accepted when the nomination was made.
If a membership application has been lodged but not accepted, that person may not vote
Are Proxy Votes Allowed?
Unless your constitution say ‘no’, then Model Rule 20 (j) says ‘yes’ and applies, and shows the proxy
format.
Proxies must be lodged with the secretary BEFORE the meeting commences.
They cannot be suddenly produced during the meeting.
ANNUAL RETURNS
Clubs and Zones must hold their Annual General Meeting a specified time (refer club constitution) of the
close of their financial year.
 It is recommended that club memberships coincide with PCAQ membership year; ie January to
December each year and that
 they also consider a financial year that runs from 1st October to 30th of September. Which then
enables AGMs to be conducted before commencement of the next membership year in January
Clubs and Zones must complete Annual return Forms and return it to PCAQ within 7 days of the
AGM.
They are also required to return the incorporated organisations’ annual return to the Office of Fair
Trading.
COACH REQUIREMENTS
All Qld Pony Clubs must have or have access to a Level C/NCAS Level 1 Coach or a Preliminary
Coaching working to attain either qualification, in order to be affiliated or conduct rallies and other
activities
CLUB SUB-COMMITTEES:
The formation of sub-committees to organise events such as gymkhanas, ODE etc is advisable to
spread the Club workload.
These sub-committees are answerable to the Club's committee at all times.
If a sub-committee has not been appointed, a Secretary must organise: programmes, judges etc. for
Club fixtures and make sure the Canteen is properly detailed, (unless the Club has a Canteen
Convenor).
SECTION 8
46
FORMING A NEW PONY CLUB
Steps to take when forming a new club:
1.
2.
3.
4.
A public meeting is called by interested persons to discuss the formation and planning for new club.
A Club name is selected and steering committee is elected.
Steering Committee should then apply to PCAQ for Affiliation kit
PCAQ will forward application forms, copy of a suggested Club Constitution, Stationery Price List,
copy of the latest Newsletter and name and telephone number of the nearest Zone Secretary.
5. Club Executive should then apply to the Office of Fair Trading for Incorporation
6. A letter from the Zone, supporting the formation of a new club must be submitted to the PCAQ
Management Committee.
7. After receipt of application forms, the PCAQ Management Committee will appoint a Commissioner to
inspect the new Club and offer advice. The travelling expenses are divided equally between the Club
concerned and PCAQ at a rate currently of 50c per kilometre for the whole trip.
8. After a favourable written report is received from the Commissioner the PCAQ Management
Committee will accept or reject the application and advise the applicant accordingly.
9. If the application is accepted and upon receipt of the first affiliation registration form, probationary
affiliation is granted. The Club is then eligible to travel to other affiliated clubs for competition.
10. After 6 months, a second inspection is made and upon a favourable written report by the
Commissioner, full affiliation is granted.
11. New Clubs are required to accept the PCAQ Policies and by-laws but may adopt their own ruels and
by-laws providing they do not conflict with any established rule or procedure of the PCAQ. The PCAQ
Management Committee and Zone Management Committee must be advised of any by-laws so
adopted.
Insurance
As with existing clubs PCAQ Insurance cover commences when the first affiliation registration form
and affiliation fees are paid.
"New club" Commissioner:
When inspecting a new Club, a Commissioner should consider the following points:
 inspect the grounds, equipment, facilities for suitability, safety, availability, tenure etc
 number of riders or potential riders
 continuity of members
 instructors or lack of
 committee running the club
 reasons for formation of the club
 other points considered relevant
Upon completion of the inspection, the Commission is to write a report for presentation to the next
PCAQ Management Committee Meeting.
The Club is to pay the Commissioner an amount equal to 50c x total kilometres travelled. The Club
then writes to PCAQ advising the details of inspection and total cost. PCAQ will then re-imburse 50%
of this cost.
CLUB TRANSFERING BETWEEN ZONES
A club may apply to be assigned to a neighbouring zone (must be adjacent to boundary of Zone) by:
1. Applying to the zone they wish to join to ascertain acceptance of that Zone
2. If that Zone is agreeable, the club must then give resignation and apply for clearance from current
zone
3. The Zone secretary completes a clearance form and gives it to either the Club requesting the transfer
or to the other Zone secretary.
SECTION 9
47
4. There are no grounds for not immediately issuing a club transfer except if the club owes the
existing Zone any money, equipment or other item that is the property of the zone.
5. The new Zone then forwards the transfer to PCAQ for tabling as inward coreespondence at
Management Committee meeting
6. At the next PCAQ Management Committee Meeting the transfer is presented.
7. If the transfer is accepted, the change is noted on the PCAQ computer records
TEMPORARY CLOSURE OF PONY CLUB
A club may be temporarily closed down upon a resolution of members at an annual meeting or Special
General meeting called for that specific purpose.
Upon such a resolution being carried, all property and assets of the club, after payment of all properly
incurred debts and liabilities of the club, shall be vested to either an entity pursuant to Part 10 of the Act
or the Association as nominated by the special resolution of the club pursuant to Part 10 of the Act
(Associations Incorporation Act 1981)
CLOSING A PONY CLUB
It is important that the winding up and settling of affairs of the club is carried out strictly in
accordance with the Legislation.
 If a club cannot continue to function and fulfill its obligations under the Act it must close.
 A club does not have the ability to go “into recess” but it can continue to exist with the minimum
members and committee to satisfy the legislation.
 Full details are available from the Office of Fair Trading website or contact the OFT on 13 13 04.
 Any necessary forms are also available from this website.
 In particular, distribution of the assets of the club must be done as directed by the Legislation and the
club rules and carefully documented.
 Assets on winding up may not be distributed to any members of the club but should be passed on to a
like organisation.
 Please advise PCAQ and all assistance will be provided.
Dependent on wording of constitution;
For example the Model Rules Say:
49 Distribution of surplus assets to another entity
(1) This rule applies if the association—
(a) is wound-up under part 10 of the Act; and
(b) has surplus assets.
(2) The surplus assets must not be distributed among the members of the association.
(3) The surplus assets must be given to another entity—
(a) having objects similar to the association's objects; and
(b) the rules of which prohibit the distribution of the entity's income and assets to its members.
(4) In this rule— surplus assets see section 92(3) of the Act.
Clubs may give their assets to a ‘Like minded’ association
In the case of volunteer based, equine organisation then they would consider another
Volunteer based association that is engaged in providing horse based experiences to members of the
community.
SECTION 9
48
MAINTAINING ORDER IN A CLUB
PCAQ’s members are its Clubs and PCAQ is responsible for ensuring that all its member clubs and
zones operate according to its constitution, by-laws policies and legislation and taking action if any of
them do not.
Conflicts within clubs often cause disruption in running club activities and, in most cases, a reduction in
all the club members’ enjoyment of pony club. PCAQ can assist with suggestions and information on
how such disputes might be resolved but all clubs, although affiliated with PCAQ, are incorporated in
their own right, with their own constitutions, and as such, the responsibility of conducting the affairs of
the club and solving member conflicts rests with its members.
PCAQ does have a Member Protection Information Officer (MPIO) to help zones, clubs and
members with information pertaining to their rights and obligations. Please note the role of the
MPIO is to provide information and support NOT to give advice or guidance.
AUSPORT provides training for Member Protection Information Officers through their web portal:
www.ausport.gov.au/clubs,
The following is the process which allows natural justice principles to be applied when it is felt by the
Management Committee that disciplinary action should be taken against one it its members.
PROCEDURE FOR DISCIPLINE OF A CLUB MEMBER
If clubs are having problems with a member not complying with rules or codes of conduct of a club the
Committee may take disciplinary action if needed.
Prior to taking any action however the committee should ensure that the member has been given fair
and timely warning hat their actions are unacceptable.
This may be in both verbal and written form. Should the behavior continue the following process should
be followed:
The Member should:
 be advised in writing that the Management Committee has a problem with his/her behaviour and the
precise allegation should be set out.
 be advised of the date of the Management Committee meeting where the matter will be discussed
and invited to attend to give his/her point of view.
 be advised of the disciplinary options open to the Management Committee i.e. warning, termination of
membership or dismissal of the allegation.
 also be advised of his/her right to call any evidence he/she feels might be of assistance in settling the
issue.
If the member does attend the meeting, allow a reasonable time for his/her point of view to be
expressed.
The member would then leave the meeting and the Management Committee would decide by majority
vote what action to take.
Discipline, if it is decided to be necessary, may be in the form of an official warning or as prescribed in
the club rules or by-laws and considered by the Management Committee to be appropriate for the
behaviour involved.
Remember that only disciplinary measures allowed in the Club rules can be imposed.
The member must then be advised in writing:
1. of the outcome of the meeting
2. any disciplinary measure decided upon.
SECTION 10
49
3.
also that they have the right of appeal to a full meeting of financial club members 18 years & over.
The time in which the member may lodge such appeal with the Club Secretary will be as prescribed in the
club rules or by-laws.
If a member is suspended by any club, they are automatically suspended from all pony clubs and
the suspension should be advised to PCAQ. (NB suspension can only occur if the club rules
specifically allow it)
If the member employs the right of appeal, then a Special General Meeting should be called by the
Secretary as per the constitution.
Notice of the Special General Meeting must be issued in accordance with the club rules or by-laws and
sent to all financial members 18 years and over and also to the member concerned.
(Check the club rules to ascertain the correct period of notice for a Special General Meeting).
The reason for the meeting must be given and must be in the form of a motion and will usually be the only
business of the meeting.
There can be no "other business" raised at the meeting other than those items listed on the agenda.
The Management Committee, through an appointed spokesperson/s, will put its case supporting its
actions to the meeting and the member is given the chance to put his/her case.
The meeting of members present then votes on whether to uphold or alter the Management Committee's
decision.
The decision of the Special General Meeting is final.
Points to bear in mind:
 Be careful when disciplining a member that you do not punish the rest of the family for that member's
behaviour. Discipline would only apply to the member or members considered to have misbehaved.
 Provided you have advised the member to be disciplined of the meeting/s it is in order to continue with
the business of that meeting relating to his/her disciplinary hearing if he/she does not attend.
 To avoid any likelihood that the member might say he/she had not received the club's letter, it is
advisable to use registered delivery or hand deliver it.
DISPUTES or COMPLAINTS
(Refer also to PCAQ Procedures)
Please note complaints should only be escalated through the following avenues:
a. Club Management Committee
b. Zone Management Committee
c. Regional Director of Coaching
d. PCAQ Management Committee
Complainants who not following this procedure will be referred back to the appropriate Committee for
resolution
On receiving a formal complaint and based on the material you have provided, these Committees will
decide whether:
 They are the most appropriate person/people to receive and handle the complaint;
 The nature and seriousness of the complaint warrants a formal resolution procedure;
 To appoint a person to investigate (gather more information on) the complaint;
 To refer the complaint to mediation;
SECTION 10
50
Please note PCAQ Office does not give advice on Constitutional or Club Affairs.
Members and Clubs should refer to Club Constitution, the PCAQ Administration Handbook, PCAQ
Policies and Procedures provided to clubs and also available on the PCAQ website
PCAQ POWER TO DISCIPLINE
If the PCAQ Management Committee is of the opinion that the Club or a Member has failed to comply
with the Rules and/or is guilty of conduct that is prejudicial to the interests and objects of the Association.
A Management Meeting must be held to discuss and vote on a resolution.
Subject to these rules the Management Committee may:
(a) Expel a Club from the Association;
(b) Suspend a Club from the Association for a period not exceeding twelve months;
(c) Direct or instruct a Club to take action against one of its Members or adult supporters; or
(d) Fine a Club, subject to the provision in the Act and the Regulations,
As soon as practicably possible the Association must serve the Club or Member with a notice of resolution
prior to the Resolution Meeting setting out;
(a) The resolution and the ground for the resolution;
(b) The date, time and place of the Resolution Meeting; and
(c) The Club rights to either have a representative attend the meeting or submitted a written response
seeking revocation the resolution.
At the Resolution Meeting the Management Committee shall;
(a) Give the Club__ representative or Member the opportunity to be heard;
(b) Read and give due consideration to any written response submitted by the Club or Member; and
(c) By vote determine whether to confirm or revoke the resolution.
If a Club or Member wishes to appeal a decision made at a Resolution Meeting, a Club or Member may
within one calendar month from the date of the Resolution Meeting, lodge a notice of appeal with the
Association.
Where the Association receives a notice of appeal, the Association must hold a Special Meeting of the
Executive Committee within 45 days to discuss the notice of appeal.
The Club or Member must be advised by written notice prior to the Special Meeting of the Executive
Committee the date, time and place of the Special Meeting of the Executive Committee to discuss the
notice of appeal.
At the Special Meeting of the PCAQ Executive Committee:
(a) No other business other than the notice of appeal may be discussed;
(b) The Executive Committee may present at the Special Meeting of the Executive Committee the
details on the grounds for the resolution;
(c) A representative from the Club or member shall be given the opportunity to be heard; and
(d) The Executive Committee shall vote by secret ballot to either confirm or revoke the resolution.
(e) If 66% of the members of the Executive Committee vote in favour to confirm the resolution, the
resolution will be confirmed.
(f) If less than 66% of the members of the Executive Committee vote in favour to confirm the resolution, the
resolution will be revoked
SECTION 10
51
CLUB RISK MANAGEMENT
The foundation for this is simply following Pony Club rules and procedures, which have been developed
over more than fifty years of dealing with horses and children.
Clubs should be proactive with risk management, preventing accidents before they occur.
With this in mind, it is most advisable for clubs to carry out an annual club risk assessment: this is best
done, by two people, possibly the President and the Club CI, who together, inspect the grounds and
facilities recording any problems that they find.
The results of this assessment are then documented:
 identifying the problem:
 the degree of risk i.e. high priority, low priority, etc:
 what needs to be done to fix it,
 who is responsible and
 when it must be done.
A record should also be kept of when and how each problem was addressed
Club committees should ensure that all members are well informed;
*Induction days, *Club information booklets, *Newsletters, *Noticeboards, etc
are all important tools for this.
Member *Induction days should be held at the start of each year, introduce them to each other, the
committee, the instructors, the rules and give them any information that will be relevant.
Induction days are also useful for events, workings bees and other club activities they ensure everyone
knows what is expected of them as well as the safety and other considerations
Induction days ensures everyone knows:
 what the rules are,
 what is expected of them,
 how the club operates
 what its services it provides to members.
SIGNAGE and EMERGENCY PLANS
All Clubs should have a simply Emergency Plan that sets out the hierarchy and procedures that apply in
the case of an emergency. (refer sample next page) If the club has a large clubhouse or building where
members congregate an evacuation plan should also be developed and displayed.
Another important tool for risk management is signage such as the recommended signage for Pony Club
Entrances. This was updated in 2011 and clubs should ensure their own sign complies with the current
wording:
Other important signs could include but not be limited to:
 Evacuation Areas
 Driveways Signs
 Pedestrian Areas
 Riding Areas etc
SECTION 11
52
CLUB EMERGENCY ACTION PLAN
LOCATION OF GROUNDS:
Queensland
IN THE EVENT OF AN EMERGENCY THE SENIOR INSTRUCTOR OF THE DAY
IS FIRST IN CHARGE
They will:

STOP THE ACTIVITY AND ONLY RECOMMENCE WHEN THEY DEEM IT SAFE TO DO SO.

ACCESS THE SITUATION ENSURING NO FURTHER RISK TO THEMSELVES OR OTHERS

TAKE APPROPRIATE STEPS ie
If Person injured refer to Medical Officer who will;
A Treat on grounds
B Take to doctor
C Call Ambulance
Notify Parent or next of Kin
If Animal injured Access and, if able, Treat injury If unsure call Vet of owner’s choice
In Case of Fire; Consider safety of People and animals Call Fire Brigade
For incidents involving property call Police if considered necessary

Complete Incident Form which is to be passed onto Club Secretary

Notify Club Chief Instructor and President
IT IS THE RESPONSIBILITY OF THE SENIOR INSTRUCTOR OF THE DAY TO:Carry a mobile phone (or have immediate access to one) and
Know the location of




The Venue
The Emergency Phone Numbers
First Aid Kit
Medical Forms of Members
EMERGENCY CONTACTS
AMBULANCE
000
Doctor
Police Non urgent
Club Chief Instructor
SECTION 11
131444
POLICE
000
FIRE
Hospital
Dentist
Vet
Club Med Officer
Club President
Club Secretary
000
53
APPROVED SIGNAGE FOR ENTRANCES TO PONY CLUB GROUNDS
For equestrian purposes the use of the obstacles and equipment on these premises is
restricted to members only and such other persons as may from time to time have authority
from the club’s management committee.
All other riders who ride without the permission of the club are at their own risk absolutely.
All horse riders and handlers within these grounds must wear approved safety helmets
while mounted of a Standard AS/NZ 3838, ASTM F1163, PAS 015, VG1 (Europe) or better
and correct footwear. i.e. enclosed footwear.
Neither the …………………………………... Pony Club Inc nor PCAQ accepts any liability
for any accident, damage, injury or illness to horses, riders, grounds, spectators or any
other person or property whatsoever.
…………………………………………..............Pony Club Inc Management Committee
BIO SECURITY
…………………………………………….Pony Club Inc. Management Committee
All clubs should consider Bio security as part of their risk management.
Horse Health Declarations are required at all events and clubs should keep a record of members’
Property identification Codes (PIC) numbers in case an issue should arise.
As of March 2013 clubs PCAQ strongly recommends that clubs also keep a record of the ‘Hendra’
vaccination status of members’ horses.
Further information on Hendra Virus made be found at Qld Government DAFF Website: http://www.
daff.qld.gov.au/animal-industries/animal-health-and-diseases/a-z-list/hendra-virus/general-information
A PCAQ draft for bio security measures can be found on PCAQ website;
Forms:-
“Risk Mitigation Plan’
DAFF recommendations for Biosecurity are also available from their website:
http://www.daff.qld.gov.au/animal-industries/animal-health-and-diseases/a-z-list/hendra-virus/horseindustries-owners/guidelines-for-holding-equestrian-activities
A way bill is required to be completed whenever a horse is sold or moved out of a tick infected area
Members should also check waybill requirements when selling or moving horses or if using
travel permits
SECTION 11
54
SAFETY RULES FOR RALLIES/MUSTERS
A few simple rules can also be set in place with the club; By Laws to ensure rallies and other activities
can be conducted with least possible risk to riders, coaches, other volunteers, spectators and visitors to
the club
These could include;
CORRECT HELMET AND RIDING BOOTS MUST BE WORN BY ALL RIDERS
WALK OR LEAD YOUR HORSE BETWEEN AREAS OR GROUPS
(We have pedestrians and many are quite young or not so young!)
DO NOT USE EQUIPMENT UNLESS UNDER SUPERVISION OR WITH PRIOR PERMISSION
AT LEAST ONE HAND ON THE REINS AT ALL TIMES WHILE MOUNTED
NO CANTERING, GALLOPING OR JUMPING UNLESS UNDER INSTRUCTION
OR WITH APPROPRIATE SUPERVISION
CONSIDER OTHER RIDERS
USE SUNSCREEN AND KEEP YOUR FLUID LEVELS UP
THINK OF YOUR HORSE, REMEMBER THEY ARE NOT MACHINES;
THEY NEED PROPER WARM UPS AND COOL DOWNS AS WELL AS REST AND WATER
PARTICULARLY DURING HOT DAYS
MANAGING WEEDS
Weed control on club grounds can be another important part of risk management
Some weeds if ingested can be potentially toxic to horses; weeds are easily spread by horses
Poor manure management often results in the spread of weed seeds and can also lead to the higher
levels of parasitic worms in horses as well as polluting waterways
If manure removal is impractical or infrequent, spreading manure by harrowing should be practiced to
spread plant nutrients and organic matter. Harrowing can be achieved by a piece of weldmesh of logs
tied together and dragged by a vehicle or by hand.
Declared weeds such as Mother of Millions, Parthenium, Giant Rats Tail and Annual Ragweed should
be dealt with promptly as they are highly poisonous or very invasive. Other common weeds that horses
don’t eat include Khaki Weed, Cobblers Pegs and Balloon Cotton.
Weeds can grow quickly in areas where the soil conditions are right such as compacted and degraded
areas. Preventing weed growth is much more effective than managing them once they are fully
established and by promoting healthy grass cover is on of the best measures
If weeds have become established on club grounds identify them in the first instance and find the best
method to get rid of them
Contact Regional Council’s weed control Officer for advice
SECTION 11
55
A GUIDE FOR PRESIDENTS
The President is the spokes person for the club; who’s role is to unite the members and encourage
positive and open relationships within the club.
The President should:
 Encourage involvement and new ideas
 Engender a sense of usefulness and belonging in all members.
 Be prepared to be assertive at times
 Ready to enforce the rules and regulations should the need arise.
 Act as an example for other members, assisting with activities, courteous and efficient – leading
by example
Duties of the President









Take a leadership Role
Calling "special" or "extraordinary" meetings when required
Assisting in preparing Board meeting agendas
Welcoming and inducting new members
Chairing meetings
Acting as a spokesperson for the club
Representing the club at functions
Calling other members into line
Mediating disputes between members
Chairing Meetings
One of the important duties of the President is to Chair meetings. (In the Chairman’s absence, this is
usually attended to by a Vice President)
The Chairman must;
 Understand the purpose of the meeting:

Help the meeting to come to agreement

See that the wishes of the meeting are carried out.

He acts as host

Must maintain order at all times but not so as to restrict discussion.

Legal formalities must be observed and in order that this is done, he must understand the
Constitution and be conversant with the rules of the Club.

To give the meeting an air of formality, he should be addressed as “Mr Chairman”.

Due respect must be paid to the position.

He may ask that speakers stand and address the Chair.

All discussion should be through the Chair and should be kept to the point.

The Chairman must be impartial.

He must rule on ‘points of order.’ (topics getting off track)

A time limit may be imposed on speakers,

The order of speaking is determined by the Chair

Control of the meeting must be kept always. Unruly members may be ejected if necessary.

The Chair may call for a temporary adjournment,

He may rule that motion be put in writing.

The Chairman may have a casting vote. This is determined by the Constitution.

The Agenda should be adhered to as much as possible.

Time must be taken to allow fair discussion on all subjects. All points must be brought out.
Repetition should be avoided.

After discussion, the Chairman must summarise points, which have arisen
SECTION 13
56

Therefore he should develop the skills of being a good listener and having a retentive memory.
Hints for the conducting of meetings

Act as a host, ‘Come in Sarah, there is a chair to your left’.

Do not take the Chair until ready to start the meeting

Start on time, declare the meeting officially open

Follow the Agenda, read all correspondence and the Agenda beforehand

Keep the meeting moving in the direction desired

Be firm but tactful on members deviating from the point

Be a leader, listen attentively, enthusiasm is contagious
At the end of the meeting, rise and leave the Chair any further discussion is then informal and
leaderless
Motions
 Should be simple, precise, clear and not in any way ambiguous.
 The seconder, implication is that there is support for the motion.
 If a motion has no seconder; then the motion lapses.
 Immediately a motion has been proposed and seconded, the Chairman asks if anyone wishes
to speak against the motion?
 If no one speaks, then the motion should be put.
 If someone does wish to speak against the motion, then, the order of debate should be Speaker
‘against’, then speaker ‘for’ (alternating).
 No speaker should speak more than once.
 The mover of the motion has a formal right of reply.
Amendments to the motion: may add, subtract or alter the wording or substitute words within the
motion.
An amendment must be clear, precise and must not negate the motion.
When an amendment is carried, it is incorporated in the motion which can be further discussed or
amended.
When an amendment is lost the original motion has the floor and may be put to the vote.
Voting on motions
May be:
vocal,
show of hands,
standing
or secret ballot.
The club constitution provides details of the voting power of the Chairman.
SECTION 13
57
A GUIDE FOR TREASURERS
The duties of the Treasurer are not beyond the powers of any responsible person. The Treasurer will
issue receipts for all monies and pay all authorised accounts. The Treasurer keeps records and books
of accounts showing all transactions relating to Club funds and property.
The Treasurer must keep the Club informed at all times regarding transactions and finances. Necessary
records include a carbon duplicate membership receipt boot (available from the PCAQ office) cheque
book, cash book, bank deposit book, bank deposit book, vouchers in support of payments made. In
some cases a petty cash book may be required.
Money received:
All monies should be promptly receipted. Never use cash receipts to pay accounts or sundry expenses.
This is unacceptable to an Auditor and complicates club records.
Banking
Using a carbon deposit book and must be done at regular intervals, even if only a small amount is
banked. The Inward cash book should be written up before preparing the deposit slip so that the banked
amount agrees with the receipts issued. If you are not aware of the method of keeping a cash receipts
and payments book, it is very simple and an accountant or banker will be happy to show the correct
method.
The Cash Book
Should be added and checked to the Bank Statement each month to give the figures necessary for the
financial report to the club. Make payments by cheque. Any small payment may be made from petty
cash. Accounts should be passed for payment by a meeting but if immediate payment is required and
the Treasurer and other signatories are aware that the club has approved the payment in principle, the
transaction can be arranged and this action ratified at the next meeting.
Cheque signatures
Two signatures are required on club cheques and a signatory should never sign a cheque form that has
not been fully detailed. Any extraordinary payments, donations, asset purchases etc must be specially
authorised by a resolution of the Committee.
Statement of receipts and payments
In accordance with Incorporation requirements, the books of account MUST be audited prior to and
presented at the Annual General Meeting of the Club. Copies of the auditors financial reports should be
provided for members to peruse at the meeting
Statement of Assets and Liabilities
This statement should be made available for the Club AGM. The assets of the club should be valued
and totaled, the liabilities deducted. This gives member some idea of the approximate worth of the club.
Assets should include bank balance, cash on hand, investments, stock on hand eg: shirts, canteen,
building, fencing, furniture, tractor etc. Liabilities should include bank overdraft, payments due to
creditors.
SECTION 13
58
A GUIDE FOR SECRETARIES





The Secretary has a very important position in the Club.
Everything happening in the Club revolves about the Secretary.
A good working relationship with the President and Committee should be developed.
It is the Secretary who has to put the policy and decisions of the Committee to work.
The Secretary should have the ability and common sense to make ‘on the spot' decisions on every day
club problems but confined to the levels of responsibility of the position.
Any important decisions should be made through a meeting if time permits - Should time not so permit,
then decisions must be made through the Club Executive by phone, email or by meeting
Any such decisions must be ratified at the following management committee meeting .
The President should be consulted on decisions made and informed of any changing Club business.
The Secretary must carry out faithfully any decisions made by the executive or committee even if they do
not conform to his/her own ideas.
A Secretary should be enthusiastic, tolerant, diplomatic and a team player
Encourage the Committee to be progressive in their approach to Club activities.
Liaising between the members, the executive and the Instructors, is a very important facet of the
Secretary's duties.







SECRETARY’S CONSTITUTIONAL DUTIES
 Convene meetings of the Club or of any Committee of the Club as and when directed by the
Committee or by the Club rules.
 Have a clear knowledge of who is entitled to vote at any Management Committee meeting or General
Meeting of the Club
 Keep accurate minutes of all decisions and proceedings of the Club and of the Committee or any other
Committees thereof and give effect thereto.
 Attend to all correspondence.
 Carry out such duties as the Club or Committee may from time to time prescribe.
Annual Compliance Checklist
Every club committee should ensure they conduct and check to ensure they are compliant with legislative
requirements. This is simply done by reading and completing the form PCAQ Compliance Checklist and
updating the Club Secretary’s file accordingly
SECRETARY’S CLERICAL DUTIES










Attend to all correspondence of the Club, both inwards and outwards.
Attend to all forms from PCAQ or Zone, fill in accurately and within the prescribed time limit.
Ensure that club delegates are aware of the Club's position in regard to matters, which may require
voting upon at Zone meetings.
Make provision for examinations for Certificates by riders, in consultation with the Chief Instructor.
Be aware of members of the Club who may wish to be accredited as Instructors and nominate such
people for Instructors schools and apply for the appropriate work manuals.
Clubs may wish to apply for Official Events or State Championships. The Secretary should bring this to
the Club's notice.
Attend to member clearances of Instructors and Riders who may be moving from or to another Club
(See Clearance to join another Club).
Bring to the notice of members any rule changes as circulated in the PCAQ minutes.
Order stationery items from PCAQ. Payment for stationery must be forwarded with order. Refer to
order form in the Sample Forms section.
Inform members about nominating for State Events, Official Days, interstate teams and other
competition. (Some clubs choose to appoint a “Nomination Secretary” to handle this responsibility)
SECTION 14
59
THE CLUB SECRETARY’S FILE:
The Associations Incorporation Legislation requires that certain documents and registers are maintained
and made available to members within a reasonable time.
The combined volume is large so in 2010 PCAQ issued the “Club Secretary’s File” that contained all the
generic documents and requested that clubs complete the File by adding their club specific documents.
By so doing all Clubs and Zones will be fully compliant with the Legislation and will have a valuable file to
pass on to subsequent Management Committees.
It is essential that this file is complete and that the file is kept current when updated documents are issued
by PCAQ.
Annual Review of Secretaries Files
Websites where secretary’s file information can be obtained are as follows:

Certificate of Incorporation

Constitution or Rules
Available from Office of Fair Trading Brisbane
Telephone: 13 13 04
http://www.consumer.qld.gov.au

Associations Incorporation Act 1981 and Regulations 1999
a)
The Act
http://www.legislation.qld.gov.au
b)
The Regulations
http://www.legislation.qld.gov.au
c)
The Model Rules (Schedule 4 in the Regulations)
http://www.legislation.qld.gov.au or
http://www.justice.qld.gov.au/3914.htm










Club Risk Management Policy
Club Member Protection Policy
Social Media Policy
Equal Employment Policy
Privacy Policy
Alcohol Policy
Smoking Policy
Sunsafe Policy
PCAQ By-laws
* Current Edition Contained in Administration Handbook
2014 Revised PCAQ Policies will be sent to all clubs by 1st March 2014
http://www.pcaq.asn.au/PCAQ%20Policies.htm

Child and Youth Risk Management Strategy
http://www.ccypcg.qld.gov.au/about/news/2010/February/rmst.html


Working with Children Check
Employee Blue Card Register
http://www.ccypcg.qld.gov.au/employment/index.html
Club Management Committees should ensure that a review of the Secretary’s File, is completed by
31st March annually.
The Club Secretary’s File must contain current versions of the following documents and registers;
SECTION 15
60
Section Reference
1
Certification of
Incorporation
Incorporation
Currency Cert
ABN Details
PCAQ Affiliation
Certificate
OFT Annual return
2
Club Constitution or
rules
PCAQ Constitution
AIA Schedule 4
Model Rules
3
PCAQ By-Laws
Club By-Laws
4
Associations
Incorporation Act
5
Associations
Incorporation Regs
6
Club Risk
Management Policy
Annexures A Pages
16 – 18
F Pages
26-27
7
Club Member
Protection Policy
8
PCAQ Social Meda
Policy
PCAQ Equal
Employment Policy
PCAQ Privacy Policy
PCAQ Alcohol Policy
PCAQ Smoking
Policy
PCAQ Sunsafe Policy
Club Policies
9
Summary of
Insurance
Claims procedures
Claim forms
10
Register of Members
(Current)
11
Employee Blue Card
register
Working with Children
Notices
Child & Youth Risk
Mgt Strategy
12
Minutes
SECTION 15
If unavailable obtain one from
http://abr.business.gov.au
ABN lookup
PCAQ http://www.pcaq.asn.au
Office of Fair Trading
Office of Fair Trading
PCAQ http://www.pcaq.asn.au
Qld Legislation website
PCAQ Website
Club Management Meeting
www.legislation.qld.gov.au/legisltn/current/a/associncorpa81.pdf
www.legislation.qld.gov.au/legisltn/current/a/associncorpa81.pdf
PCAQ http://www.pcaq.asn.au
PCAQ http://www.pcaq.asn.au
PCAQ http://www.pcaq.asn.au
Club Management Meeting
PCAQ http://www.pcaq.asn.au
Club financial records
Working with Children Notices
http://www.ccypcg.qld.gov.au/bluecard/index.html
Club Management Meeting
Club Records
61
INSURANCE
Age Limits: PCAQ Insurance Policy shall be payable to Insured Persons between the ages of 2 years and
80 years.
24/7 Cover: It is important to note that the Pony Club 24/7 public liability cover is only for after hours riding
with the approval of the club NOT personal accident. Personal accident is only covered at an authorised
pony club activity such as muster or competition.
Instructors: All current pony club instructors are covered at these activities. For after hours only NCAS
Level 1/ [C] are covered. All others require their own insurance, both Professional Indemnity and Public
Liability. This is available for purchase through PCAQ insurers.
Refer to PCAQ website: (Policies) for Current PCAQ Insurance Summary
NB: Only clubs affiliated with PCAQ are covered by PCAQ Insurance
Blue Cards:
The Blue Card System:



is a key prevention and monitoring system of people working with children and young people in
Queensland
aims to minimise the risks of harm to children and young people by contributing to the creation of safe
and supportive environments, and
is founded on the principle that all children have a fundamental right to be protected from harm.
Volunteers and trainee students (coaches) need a blue card if their work or practical placement in sport or
active recreation includes, or is likely to include, providing services that are directed mainly towards
children, or conducting activities that mainly involve children, unless an exemption applies.
Exemptions
Teachers, Police Officers can be exempt but may require exemption cards. Volunteer parents are exempt
under certain categories when providing services or conducting activities that relate to their own children;
however the child must be in attendance with parent for this to apply.
Forms
All other adults should provide proof of notice of a positive blue card. The club should be either:
A. The registered entity on the card
B. Registered as having an interest in the card
These are available from: www.bluecard.qld.gov.au
YOUR OFFICIAL EMAIL ADDRESSES
In 2010, PCAQ allocated an official email address to all zones clubs and other groups such as
Elected Office Bearers and the CIP.
This is the address to which all PCAQ email to a zone or club will be sent.
The format of the address is:
“club name in full”@pcaq.asn.au.
Please note that no abbreviations are included in the name eg Mt is “mount” and St is “saint”.
Secretaries have the carriage of maintenance of the mailbox, which has a 48 megabite limit.
It is possible to have mail to that email address redirected by contacting the PCAQ Office.
SECTION 15
62
CLUB MINUTES:
 It is important when taking minutes that all motions are read back to the meeting before they are
put to the vote. All motions must be moved and seconded.
 Accurate minutes of all meetings should be taken and a copy distributed to the Management Committee
for checking prior to being circulated, if possible, to club members. It may not be within a Club's
resources to achieve this but this should be done wherever possible so that members are kept informed
of Club business.
 Minutes should be tabled and/or read at the next meeting where they are then confirmed as being a true
and accurate record.
 Should there be a discrepancy in the minutes this must be discussed and the minutes amended
accordingly, they are then moved as being ‘correct with the amendment’
 Minutes must be kept up-to-date in a minute record book, which is to be made available to any
financial member upon request. This viewing is to be at a convenient time.
 Communication with members leads to more interest in Club activities. Keep your members informed.
 When taking minutes:
o Be objective.
o Write in the same tense throughout
o Avoid using people’s names except for motions or seconds. This is a business document, not
about who said what.
o Avoid inflammatory or personal observations. The fewer adjectives or adverbs you use, the
better.
o If you need to refer to other documents, attach them in an appendix or indicate where they may
be found. Don’t rewrite their intent or try to summarize them.
ZONE SECRETARY – MINUTES Refer also page 40












Accurate minutes of all Zone meetings must be kept.
A list of Club Secretaries must be maintained.
Attend to correspondence and convene Zone meetings.
Attend sub-committee meetings and keep minutes.
Organise Zone events and arrange judges, trophies etc.
Help the Zone Chief Instructor organise schools of instruction and
Have the necessary literature available when required.
A copy of Zone meeting minutes should be forwarded to each Club Secretary.
Each club is eligible to nominate Delegates to attend their Zone Meeting.
Clubs may nominate a proxy if they are unable to attend Zone meetings.
This should be done in writing.
If Zone minutes are not circulated, Club delegates should take notes so they can report back to their
Club.
(NB: each Zone may nominate 2 Delegates to attend PCAQ management committee meetings to
vote on the Zone’s behalf)
Zones may also nominate one representative for each discipline sub-committee.
CORRESPONDENCE:
 All correspondence should be handled promptly.
 Notify the President of any important matters that need attention so they may be dealt with promptly.
 Correspondence to PCAQ should be duplicated to the Zone to which the Club belongs so that the Zone
delegate will be able to speak on behalf of the Club and explain any points that may need clarifying.
This is a courtesy to the Zone and to your Zone delegate. Correspondence from PCAQ should be read
carefully and the relevant parts marked and read at the Club meeting.
SECTION 16
63
MEMBERSHIP RECORDS and PCAQ AFFILIATION RECORDS
Keep a complete and up-to-date list of names and addresses and birthdates of all members.
Membership lasts for the financial year of the club (unless the Rules state different dates)
PCAQ affiliation year commences 1st January and finishes 31st December.
Clubs may choose to offer 'family memberships fee structures' however each person is a single member
in their own right.
Please notify PCAQ using a Club Annual Return if the name, address or phone number for the
Club Secretary changes.
(NB complete the Return in full, not just with the changes)
Member Forms include:
 Member Application:
Filled out annually and accepted/ refused at next Club Management Committee Meeting
 Member Declaration
Member declaration are provided by PCAQ and every adult member must complete and sign these
every year; before competing in club activities.
 Liability, Waiver, Release, Indemnity
Liability, Waiver, Medical and Indemnity must also be completed and signed by the parent or legal of all
junior members
 Medical Forms
These forms are to kept with club membership records
 Summary of Code of Conduct
Should be given with membership application to all members
Club Forms
 Annual Office Bearer Return
To be sent to PCAQ following club AGM
 Monthly Affiliation Form
Returned to PCAQ monthly – unless ‘Nil Return” for month
Club insurance is activated each year following receipt of first membership for that year
 Open Day Advice
Must be approved by zone and sent to PCAQ prior to event
 Tour fund Levy
To be completed and paid to PCAQ annually
 Incident Reports
To be completed and copy sent to PCAQ if any follow up Medical treatment/consultation required
 Annual Risk Management Checklist
To be completed and copy sent to PCAQ by 31st March annually
 Proficiency Certificate Return
To be completed and returned to PCAQ as riders attain new levels
 Exemption Applications
Used for riders who are affected by disability or impairment
 Instructor Accreditation Forms
Include application to train and Assessment Application Forms
 Stationary Application Forms
Available from website, orders to be accompanied by payments
SECTION 17
64
Summary of Code of Conduct
This sheet summarizing the requirements of our Code of Conduct is provided below and a copy should be
given to each person signing a membership form.
SUMMARY OF CODE OF CONDUCT
To be read in conjunction with the Pony Club Association of Queensland Codes of Behaviour
and to be explained to each person when joining a Club
It is a condition of entry to any event or function run by the Pony Club Association of Queensland or any
affiliated centre or organisation that you agree to abide by the following Code of Conduct.
You are required to:
 Abide by the rules of the Sport.
 Follow the directions given by officials.
 Respect the rights of others in the facility.
The person or persons in charge on the day are authorized to require you to leave the facility if you
breach the Code through:
 Verbal or physical abuse of another person.
 Harassment of individuals or a group.
 Questioning of officials/judges decisions.
 Ridicule, baiting or uttering obscenities.
 Engaging in behaviour that is not respectful of others.
Please be aware that you will be asked to leave the facility if your behaviour continues after you are
advised you are in breach of the Pony Club Association’s Codes of Behaviour.
Also be advised that if you are asked to leave, any of your family taking part on that day will almost
certainly be excluded from further participation and will have to leave with you.
We all want Pony Club to be carried out in an enjoyable and supportive environment. Your compliance with the
Codes of Behaviour will help ensure that all participants find their Pony Club experience both pleasurable and
fulfilling.
Further action may be taken once a person is asked to leave the PCAQ activity: this may include civil or
criminal charges.
Thank you for your co-operation.
Consent to passing on of personal details
All members are required to consent that their details may be passed on to the insurance company,
sponsors etc. Secretaries are required to tick the column on the membership form that such consent has
been obtained from the member or parent/guardian.
PCAQ Affiliation cards
PCAQ will issue an affiliation card to each financial club member. Each month, after you have supplied the
monthly membership return, a card for each person returned, will be posted to you, for them to collect.
From 1st January 2007 your members may be called upon at any time when attending Pony Club to
produce their affiliation card.
SECTION 17
65
APPLICATION FOR MEMBERSHIP - The procedure to follow is:
 Applicant is supplied with a copy of the Club’s Bylaws, and any other relevant information such as Fees,
Uniform requirements and Codes of behaviour etc.
 If satisfied with those, the applicant completes the Club's Membership Application, Liability, Waiver and
Release, Medical and Member Declaration Forms and pays the prescribed fee.
 If, at that time, the Management Committee is thinking of not accepting the application they must
advise the applicant of the reason and give them an opportunity of presenting their case for
acceptance.
 The Application is discussed and approved/rejected by a majority vote at the next meeting of the Club
Management Committee
 Applications cannot be held over for consideration at the next Management Committee Meeting.
 The Management Committee may hold a special meeting for the consideration of membership
applications even if it is outside the next meeting schedule.
 Applicant is notified (preferably in writing) of the result of the application and given any other necessary
information, such as muster (rally) dates etc. (It is very helpful to have a club information booklet to
give to all members either new or re-joining, at the beginning of each year).
 If unsuccessful, the applicant is advised in writing that the application was unsuccessful and the full fee is
refunded. The letter should also offer the applicant the right of appeal to the full membership of the club.
Advice should also be given that, such request for an appeal must be received by the club Secretary,
within the requisite amount of time listed in the club constitution.
 if a request for an appeal is received as above, then the Secretary must call a general meeting of the club,
giving the notice required in the club constitution and notifying all financial members eligible to vote. The
reason for the meeting should be given and the person or persons making the appeal should be invited to
be present.
 Representations by the person making the appeal and any members of the Management Committee will
be heard. No other representations are to be made.
 The decision by vote of the majority of eligible members at this meeting is then final.
This procedure also applies to people wishing to transfer from another Club or joining at the
commencement of a new year, although they will also have to provide a clearance form from their
existing club if they have been a member of an affiliated pony club within the past two years.
AFFILIATION FEES PAYABLE TO PCAQ:
At the December, 1992 Management Committee Meeting, it was decided that commencing 1/1/93,
affiliation fees to PCAQ be paid on a monthly basis. As members join, re-join or transfer to your Club, their
names are to be forwarded to PCAQ on the monthly affiliation registration forms, together with a cheque
equal to the rate per riding member, pedestrian equestrian or social member.
Upon receipt of an Affiliation Registration form for the year, a Certificate of Affiliation will be forwarded to
each Club. (PCAQ Annual Fees are displayed on PCAQ website)
DURATION OF MEMBERSHIPS
Membership of a club lasts only for the current membership year
NB (PCAQ membership year is 01 January – 31st December annually).
 Unless stated otherwise in the club rules or by-laws this corresponds with the club financial year stated
in the rules.
 Everyone has to apply as a new member from the first day of the new membership year.
 All members who have paid their fees during the month (i.e.: actually paid their membership fees and
been issued with an official receipt) should be listed as either a riding or social member.
 As soon as the club membership has been entered on the PCAQ database an affiliation card will be
posted out to the club for each affiliated member.
 For insurance purposes a person will be considered a member if he/she can produce an official
pony club receipt for membership paid to an affiliated pony club.
SECTION 17
66
Transferring members
Should be sent in as members of your club, however if they have already been affiliated with PCAQ by their
last club, no more money should be sent in. Just write “transfer” next to the name
If there are no new or transferring members during the month, the ‘nil' return does not need to be
sent to PCAQ.
Two columns on the form must be ticked by the Secretary indicating that the member has
 Signed the prescribed Waiver Form (to be filed by the club)
 Agreed that their personal details may be passed on to other organisations such as the insurance
company, sponsors etc.
A separate form is supplied for instructor appointments.
If your club wishes to appoint the member as an instructor for the club, the appointment should be made on
this form (form 112)
If instructors are returned on the ordinary affiliation form, it will be assumed that the club no longer
wishes to appoint the instructor.
MEMBER TRANSFER/CLEARANCE TO ANOTHER PONY CLUB
A member wishing to change membership from one club to another should do three things:
 Resign in writing from the current club
 Requesting a member (or Instructor) transfer/clearance
 Transfer/Clearance forms may be left ‘open’ at the transferring member request (ie. new club not cited)
 Complete new membership forms at the new club.
 The secretary completes a transfer/clearance form and gives it to either the person requesting the
transfer or to the other club secretary.
 The only grounds for not immediately issuing a member transfer/clearance is if the member
owes the existing club any money, equipment or other item that is the property of the club.
 Club membership fees paid to the existing club do not have to be refunded to the transferring member.
Refunding is a matter for the club to decide.
 The new club is entitled to charge its full membership fee, however, if the person’s affiliation fee to
PCAQ has already been paid, there is no need for the receiving club to pay again, and many clubs
reduce their membership fee by this amount.
 If the transfer/clearance is within the membership year and within the same Zone, then the rider must
wait 30 days from the date of the application for transfer/clearance before competing for his/her new
club.
 A transfer to a new club is binding for six months unless special circumstances occur e.g. moving to a
new area.
Transfer/Clearance forms are required for any person who has been a member of any Qld Pony club
within the previous 24 month period prior to applying to join another Qld Pony Club.
PCAQ NEWSLETTER
Included as part of the club affiliation fees paid to PCAQ, a copy of the PCAQ Newsletter is sent to each
Club and each Zone Secretary. It is most important that the Secretary is familiar with the contents of the
Newsletter, particularly the inserts enclosed.
The Newsletter is produced every month except January.
If the club would like to receive an extra copy of the newsletter, then a subscription can be purchased,,
by completing the newsletter and sending it to PCAQ, together with the subscription fee. Members of the
club may also subscribe if they wish.
Newsletter subscription renewal forms are sent out with the November issue.
SECTION 17
67
STATIONERY
 The Handbook and the Secretary’s file should be kept by the Secretary; these should be passed on
should the secretary change.
 It is advisable to keep a current set of all rule books, plus an adequate supply of Instructional books
and proficiency books for members.
 The updated stationery price list and order forms are circulated through the PCAQ Newsletter and are
available from the website.
 To order, fill out details of the items required and send form to PCAQ together with payment.
 Orders will be returned to you as quickly as possible.
 Items not able to be supplied (ie out of stock) will be back ordered and sent to you when PCAQ
receives stock.
 Stationery prices are shown excluding and including postage.
 Please note that we also have “Pony Club It’s Fun” merchandise for sale.
 Members of your club may directly order publications, rule books etc. on their own behalf.
CLUB UNIFORMS
See the website www.pcaq.asn.au for uniform details. If your club uniform is not correct, notify the
PCAQ office and have the information corrected. Clubs must first apply to their Zone and PCAQ before
implementing any change to their uniform
GENERAL
Riding members of the Club should be given the opportunity to participate in all phases of Pony Club.
The Secretary should bring any problems in this regard to the Committee's notice. It is essential that a
common sense approach be maintained at all times to problems within the Club.
All decisions must be for the benefit of the Club as a whole and not just a few selected members.
CLUB JUNIOR COMMITTEE:
A Junior Committee generates good Club spirit, welcoming new members and helping younger members
 Membership of a Junior Committee gives the junior members insight into the workings of a Club and
they often prove very helpful to the Senior committee.
 The committee should be elected from the members over 12 years and under 17.
 A Junior President, Secretary and Treasurer form the ‘executive'.
 Junior Committee meetings are held during the lunch break or before the muster or rally and all ideas
are submitted to the Club Management Committee at the monthly meeting of the Club.
 Junior Committees may have their own bank account if desired.
 The signatories of this account must be the signatories of the Club account ie: the Club Secretary,
Treasurer or President.
 Junior Committee members are not permitted to sign cheques or withdrawal forms.
 The Junior Committee may help organise fund raising activities, run stalls, BBQs etc.
 On rally days they may help with equipment. A member of the Senior Committee should supervise
these activities.
 It is also good training for members in later years in running meetings and general Club management.
 It is most important that all ideas are referred to the Senior Committee before they are implemented.
SECTION 17
68
NAMES AND ADDRESSES OF CLUB SECRETARIES
Club Annual Office Bearers’ Return are circulated to all clubs in the PCAQ Newsletter in the latter part of
each year.
Following each Club's AGM, details of the Secretary, President and Treasurer are to be completed on
this form and returned to PCAQ.
Once these are received, the Secretary Listing tab on the website is updated.
Around March the following year, a complete list of Clubs, secretary’s names and addresses is circulated
with the Newsletter to all Clubs
Updated lists can also be downloaded from the website.
LOCATION OF CLUB GROUNDS
Addresses of Club Grounds are provided in a later section of this book or on the website
www.pcaq.asn.au.
If your club address is not correct, notify the PCAQ office and have the information corrected.
AGISTMENT
It is important to note that PCAQ insurance policies do not offer cover for Pony Clubs
undertaking agistment.
If your club is providing agistment, this classified as a separate occupation and is outside of PCAQ
authorised events and activities.
If your club does provide agistment, Broadform Liability Insurance will be required to cover the club’s
legal liability to third parties for personal injury or property damage arising from proven or alleged
negligence.
The standard limits are $10,000,000 and $20,000,000 however for all equine undertakings $20,000,000
is recommended and most often required by interested parties such as Councils, Lessors etc.
SECTION 17
69
PROFICIENCY CERTIFICATES
Proficiency (Efficiency) Certificates, which are based on the PCA Syllabus of instruction, are a valuable
means of encouraging young riders to continue seeking new skills and knowledge. Certificate Levels
are from E (introductory level for under 7 years) through to A level which is the considered to be
pinnacle of achievement for Pony Club Riders Full details of the syllabus and the certificate levels are
contained in the Syllabus Book
When your club members have been awarded their Proficiency Certificates, please complete the
Proficiency Certificate schedule and return it to PCAQ so computer records can be kept. It is a
requirement for Riders wishing to attend State events to attain D Proficiency for 12 years and under
and C Proficiency for 13 years and older.
The following table outlines the Instructor/Coach accreditation level to assess proficiency certificates
PROFICIENCY CERTIFICATE
NCAS Preliminary
NCAS Level 1
PCAQ Level C
PCAQ Level B
PCAQ Level A
Club Chief Instructor
Zone Chief Instructor
Zone Panel
Regional Director of Coaching
State Chief Instructor
State Chief Instructors Panel
E
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
PCAQ ‘A’ Certificate Holders
1967 John Mawhinney
1970 Lyn Meisom
1971 Jan Twohill
1972 Deborah MacNicole
1974 Claudette South
1975 Di Weightman
1978 Sue Dolan
1978 Dianne Bignell
1978 Sally Mills
1978 Paul Le Bherz
1978 Jeanette Campbell-Brown
1979 Nicholas Markwell
1979 Raymond Stacey
1979 Dianne Schultz
1979 Lyndall Stirling
1980 Wesley Connolly
1983 Lisa Kidd
1983 Jenny Poole
1983 Trevor Anderson
SECTION 18
D
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
D*
C
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Nambour
Mount Gravatt
Southport
Le Vale
Springsure
Argylla
Southport
Paroo
Le Vale
Moggill
Springsure
Beaudesert
Albert River
Kurrajong
Kurrajong
Mossman
Moggill
Southport
Nambour
C*
K
B
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
1983
1984
1986
1986
1986
1986
1987
1987
1988
1992
1996
1998
1998
2001
2009
2009
2012
2015
H
A Pre
Assessment
A
Yes
Yes
Yes
Yes
Stephen Stacey
Julie Sellwood
Malcolm Kerridge
Anne Gordon
Greg Watson
Jonathon Barker
Felecity Cribb
Trudi Casper
Maxine Jensen
Fiona Snell
Christine Chicken
Bridgette Bennett
Rachell Whan
Deborah Windhaus
Rachel Lornie
Danae O’Keefe
Kirsty Fossett
Tamara Bondfield
Yes
Yes
Yes
Yes
Yes
Albert River
Nambour
Millaa Millaa
Southport
Calliope
Oxenford
Musgrave
The Gap
Calliope
Park Ridge
Kingsthorpe
Southport
Toowoomba
Mareeba
Southport
Toowoomba
Alton Downs
Warwick
70
APPLICATIONS FOR INSTRUCTOR ACCREDITATION
When a member requests to become an instructor this request should go to a club management
committee meeting for endorsement and recording in the minutes. Applications for Workbooks must be
made by the Club Secretary provided (copy of form will also be found on the PCAQ Website) Names are
then passed on to Zone Chief Instructors and Regional Directors so that applicants may be included in the
region’s instructional program and advised of the dates of pre-schools.
INSTRUCTOR APPOINTMENTS
 From 2011, instructor appointments should be advised to PCAQ on the form provided for this purpose.

Instructor affiliation fees are sent in using the same form, and following receipt of same, an affiliation
card will be issued for the instructor, which includes the year of appointment.

A club may apply to the State body to have a member, whose accreditation has been revoked, to reenter the accreditation process. Each application will be treated on a case by case basis. Assessment
will be a minimum of 2 CIP members.
INSTRUCTOR TRANSFER TO ANOTHER PONY CLUB
A member who is an Instructor with the existing club and wishing to change membership to another
should do four things:
 Resign in writing from the current club
 Requesting a member (or Instructor) transfer and clearance
 Complete new membership forms at the new club.
 Apply to the new Management Committee to be accepted as an Instructor/Member.
 The Secretary completes an Instructor/Member Transfer/clearance
 Gives the completed form to the secretary of the new club or to the transferee.
 The transferee may or may not be appointed by the Management Committee of the new club.
 If the transferee so appointed then the Secretary of the new club signs the form and sends it to
PCAQ.
 The only grounds for not issuing an instructor transfer/clearance is if that person owes the existing
club any money, equipment or other item that is the property of the club.
 At the next PCAQ Management Committee Meeting the transfer is presented.
 If the transfer is accepted, the change is noted on the PCAQ computer records and a new affiliation
card is issued.
 The new club is entitled to charge its full membership fee,
 However, if the person’s affiliation fee to PCAQ has already been paid, there is no need for the
receiving club to pay again, and many clubs reduce their membership fee by this amount.
 If the transfer is within the same Zone, then if the instructor is also a rider, then he must wait 30 days
from the date of the transfer/clearance application before competing for his/her new club.
 A transfer to a new club is binding for six months unless special circumstances occur eg. moving to a
new area.
SECTION 19
71
COMPETITION RULES:
The Secretary should have a good working knowledge of the rulebooks. If you know the rules and
regulations including the Club Constitution, you will find that many problems are solved on the spot.
It is the responsibility of riders to ensure they are aware of the rules of an event before competing at that
event.
Riders are expected to remain at events until presentations are completed, unless, under
extenuating circumstances, they are granted permission to leave by the organising committee.
Please note rider who do choose to leave events without permission from the organising
committee, may forfeit all ribbons and awards
RIDERS COMPETING AWAY FROM HOME CLUB:
The Secretary should be advised where members are competing away from their home club.
Ensure that all members are financial in the correct group at events.
Rules regarding uniform, saddlery and mounts must be policed at all times.
Riders may be requested to produce current PCAQ affiliation card.
Entries for all official events/state events must be made by the club secretary to the Zone and
accompanied by a club cheque.
HORSE LEASE FORMS
What is a horse lease? It is a document signed by two parties that permits the use of a non-owned
horse at Pony Club.
Who needs to complete a horse lease? Anyone who wishes to ride at Pony Club, a horse which does
not belong to them, or to another member of their Club. If the horse belongs to a person who is a
member of another Club, or is not a member of Pony Club at all, a lease must be signed.
How to get a horse lease: Both parties involved complete four copies of a lease agreement, a copy of
which is located in the "Sample Forms" section of this handbook, or may be obtained from the office or
downloaded from the PCAQ Website. Send one copy of the completed form to PCAQ; one to the
lessee's Club; one to lessee and one to lessor. The lease will be presented to the following
Management Committee meeting and noted in the Minutes circulated in the PCAQ Newsletter.
Note: A rider may not compete on a leased horse until 3 weeks has elapsed from the date of the lease.
PERFORMANCE CARDS
NB: It is the horse that is graded, not the rider or combination of horse & rider.
GRADED PERFORMANCE CARDS
Performance cards are required for horses ridden by members who wish to compete in OFFICIAL
competition: Showjumping, ODE, Dressage, Equitation and Combined Training.
Performance cards are required for 10 under/ 12 and under official competition.
How do you obtain a performance card?
1. The rider completes an "Application to Register a Horse", which is signed by the Club Secretary.
2. The form is then sent to PCAQ together with the prescribed amount per card.
3. The information is entered onto computer and performance cards issued and posted to the Club
Secretary.
It is very important that all details of the horse, including past owners and, where applicable,
existing EA registration number, grade and points in that grade.
SECTION 20
72
Pony Club rules state that a horse may not be graded any lower for pony club competition than its existing
EA Grade and points:
For example: a horse graded Novice with 10 points for Dressage with EA must be at least Novice with 10
points in pony club.
If the horse subsequently upgrades in EA competition to higher than it’s current PCAQ grading and points,
then the rider MUST send the card to PCAQ for alteration.
Applications may be returned if the necessary details are not completed.
Please allow PLENTY of time for these forms to reach PCAQ, be processed and posted back.
Except where requested that they be returned to the Club Secretary, cards are normally sent straight to the
applicant.
Advise your members that they should always take relevant performance card to official events.
Organising committees can withhold ribbons and trophies if this card is not presented.
 The performance card is primarily for the horse concerned.
 Provided the rules of Pony Club regarding eligibility of mounts are followed, a different rider may use
the card.
 Any member (of the correct age) of the family owning the horse, or a member of the same club, may
use the existing performance card.
RE-ISSUE OF PERFORMANCE CARDS
If a performance card is lost or destroyed, just write to PCAQ stating horses name and/or number and
request replacement cards. Replacement cards cost $6.00 each, including postage this must be sent with
the letter requesting replacement.
RECORDING POINTS ON PERFORMANCE CARDS
The organising Secretary of an official or State event, is responsible for entering points on performance
cards.
For those horses with EA grading, this cannot be higher than Pony Club grading
eg horse with B 45 Points EA grading must be at least B 45 Pts. Pony Club.
If the horse is upgraded in EA, then the rider MUST send the card to PCAQ for alteration.
On official cards, points for placings, up to 6th place in some disciplines are recorded.
If in a Dressage Test a rider obtains less than 55% the results are not recorded.
There must be a minimum of 6 riders in an event for points to be compulsorily awarded. 3 riders
constitute a competition and points will be recorded automatically if there are less than 6 riders in
the group. However, should the rider wish to NOT accept the points, they may do so provided they
notify the organiser prior to the results sent into PCAQ.
NB Points from Zone Events, other than Zone Official Days, are not recorded on Performance cards.
However any such placings that are eligible as qualifiers for State Event are recorded as Q’s
RECORDING STATE QUALIFIERS
Performance cards have a column in which to write the letter ‘Q’ if the rider’s results meet the qualifying
criteria for the relevant discipline
Qualifiers are outlined further on the PCAQ website and in this book (page 68)
b) UNGRADED PERFORMANCE CARDS
Ungraded performance cards are available for Sporting and Campdraft. These cards are used for
selection of interstate teams. Campdraft cards must be produced to be eligible to ride in State Campdraft.
If cards are needed, just write to PCAQ requesting the card and send $6.00 per card including postage
SECTION 20
73
PCAQ TRAVEL GUIDELINES
Travel allowance for judges, course builders, technical delegates and people travelling on official business at
the request of PCAQ and eligible for travel expenses, will be paid at the least expensive of the following:
1. Method of Travel


Air, train, bus fare or vehicle allowance paid.
Driving in a vehicle, travel allowance to be 50c per kilometer driven each way. One claim only per
vehicle allowed and paid to the owner of the vehicle.
 Driving in a vehicle to meet up with other arranged transport, vehicle allowance to be at 50c per
kilometer driven each way, one claim only per vehicle allowed and paid to owner of the vehicle.
2. Out of Pocket Expenses
 Parking at airport or taxi to/from airport. (Cheapest option to be taken)
 Tolls and/or airport transfers (taxi/bus)
 Motor vehicle travel over 200km each way $10 per travel day meal allowance will be paid whether
driver or passenger
3. Accommodation
 Preferred accommodation by local billet
 When suitable billet not available for accommodation and meals an amount up to a max of $150 per
day may be approved by PCAQ or event organising committee.
Claims: Expense claims must be substantiated with a receipt.
4. Rules
a. Cheapest journey cost must be selected whenever practical.
b. Air travel to be taken where cheaper than alternatives
c. Discount fares to be sought and used wherever possible.
d. Motor vehicles to be shared whenever possible, meeting at a central point when suitable secure
parking is available.
e. Travel allowance will be paid on presentation of receipts or for distance actual travelled in own
vehicle only. No payment will be made when travelling as a passenger in another person’s
vehicle (except for official day fee (refer expense form) or as per 4f, below)
f. Travel allowance for travel in a vehicle owned by a fellow member going to the same event may be
approved by PCAQ or event organising committee. Only one claim per vehicle and payment to be
made direct to vehicle owner. (This rule permits travel in a vehicle such as a horse truck with a fellow
PCAQ member who will then receive the travel allowance provided for official travel*.)
*PCAQ or event organising committee (whosoever’s money is being used to pay) to have final
authority to decide the preferred method of travel.
g. Anyone wishing to travel by a different or more expensive method than that chosen by PCAQ or
event organiser may do so and will receive travel allowance equal to that which it would have
cost to travel by the preferred transport.
h. Anyone wishing to travel by a method less expensive than that chosen by PCAQ or organizers may do
so and will receive travel allowance at actual cost or if driving at the rate of 50c per kilometer actually
driven.
i. PCAQ executive or event committee has the power to vary travel allowance under exceptional
circumstances only when there is no alternative. Details and reason for variation to be presented to the
following Management Committee meeting.
j. If person is already attending an official event and is asked to assist as a judge or technical official
while there, they are entitled to claim the official day fee as per expense claim form and not the full
travel fee as above.
SECTION 21
74
OPEN DAYS
 Open Days are defined as events at which not all the participants are Pony Club members.
 PCAQ is not involved in the running of Open Days but does not prevent clubs from doing so.
 All Open Days must be pre-approved by both the Zone and PCAQ.
 Clubs must print on the programme the competition rules, by-laws and conditions under which the
Open Day will be held.
 Prize money may be offered.
When Holding Open Days, The Following Are The Minimum Requirements.

If these requirements are not met in full, neither the organisers nor the participants will be
covered by PCAQ Insurance:
All non-members must sign a Participants Agreement prior to participation
 All non-members must complete and sign one of ride insurance application
 A “One Off Ride fee” is payable to PCAQ for each non member competing at the event
 This fee, along with completed Open Day Return, MUST be returned to PCAQ, within 14 days of the
event
 All participants must comply with equipment rules of Pony Club, especially with regard to Helmets,
Boots, Spurs and equipment.
 Judges should be PCAQ instructors for gymkhana or from a list of suitably accredited Judges or
Course builders for specific disciplines
 Open day events are to be run to pony club rules both general and competition
 Organisers must not sell alcohol while activity with horses is being conducted and abide by the
PCAQ alcohol Policy
Financial members of an affiliated PCAQ club will be covered by all insurances providing ALL
applicable rules are adhered to.
Non-members will be covered by any PCAQ Public Liability insurance;
however there is no Personal Accident Insurance provided.
OFFICIAL EVENTS
What is an Official Event?
An Official Event is one, which is approved by PCAQ Management Committee. Only Showjumping,
Horse Trials, Dressage and Combined Training Disciplines have Official Days. There is a great deal of
organising to be done in order to run an efficient Official Day.
 Grading points are gained and performances considered for selection purposes where applicable
and qualifying for State Events.
 All riders under 26 years, riding a horse with an appropriate performance card, are eligible to
compete.
 Senior riders may choose to ride in the official section where they will compete with the Official
riders.
 Placings achieved by senior riders will count to overall points for the senior group on the day and the
senior will be awarded a placing, but will not displace any official riders
eg. John is a senior and chooses to ride 80cm at an official showjumping. In the AM5 John achieves
2nd placing Ian is a 14 year old rider in the 80cm AM5 and he places 3rd. Both John and Ian are
awarded 2nd ribbons and nine points towards their overall score.
All nominations for official events should be made through the rider's club secretary and paid with a
club cheque.
SECTION 22
75
 Clubs may run unofficial events in conjunction with official days but they must not impede the
conducting of official classes.
Please note that CASH OR CHEQUES MAY NOT BE PRESENTED as prizes at Official or unofficial events
Running An Official Event
 Apply for a date. For permission to hold an Official Event, application must be made in writing to
PCAQ by 1st November each year
 The Club/Zone should have successfully conducted two unofficial events before applying for an
official day.
 Application forms are sent out with a PCAQ Newsletter and must be signed by the Club Secretary.
 As of January 2013 Official Day Sanction Forms MUST be completed and returned with the
application to hold Official events
 Once both forms are received, all applications are considered and approval given by PCAQ
Management Committee to ensure events are not run in competition with each other. You will be
advised whether these are approved or any changes suggested. These approved dates are then
published in the PCAQ Newsletter and we will advise you of the outcome of your application
 You will be sent a kit of information to help with conducting of the day. This kit will include a
suggested programme and give advice on all aspects of running the official competition.
 There will be a second round of applications which should be into PCAQ by 1st March.
These will be allocated any dates which may still be available.
 Send your programme for approval with your application for dates.
 Have your judges, course builders and technical delegate approved. Through PCAQ sub
committee It is vital that the judges and course builders at an Official Event be rated as Official. A
list of approved judges and course builders will be sent in the kit. A suitably qualified Technical
Delegate (PCAQ steward) should be appointed to oversee the day and report back to PCAQ.
 Ribbons should be to fifth place in all official competitions and wording should include that it is an
official competition.
 A result sheet will be provided when the date for your event is granted This should copied as
necessary and used to send in your results, since it supplies all the necessary information. If you
score on a computer programme, then copy of the printout is acceptable, provided it contains all the
necessary information.
Where points have been voluntarily taken this should be noted on the result sheet.


Post results to PCAQ office. Official Results must be sent by the Organising Committee to PCAQ
as soon as possible after the event (within 7 days) so the points can be entered onto the computer
records.
These results must also note, with (Q), which placings are classified as qualifiers for the relevant
State event. The results are published in the PCAQ Newsletter. A form for a report on the day will
also be included in the kit and should be completed Either by the organising secretary or the
technical delegate
SCORING
Rules for scoring can be found in the relevant Rule Books. There is also available from PCAQ a
Scoring Handbook which will help those assigned the task of scoring for an event.
INSURANCE
Official Events are an authorised (sanctioned) Pony Club Activity and as such are covered by all normal
insurance cover
SECTION 22
76
PCAQ STATE CHAMPIONSHIPS
Each year PCAQ holds State Championships for:
 Showjumping & Jumping Equitation
 Dressage, Combined Training & Horse Trials* (*may be at different location)
 Gymkhana, Sporting, Campdraft & Mounted Games
NB: Minimum age of riders to compete at State Events is 7 years – these riders must also
hold a minimum of D Proficiency Certificate. Riders 12 years and over must also hold
minimum of C Proficiency Certificate
QUALIFYING CRITERIA FOR STATE EVENTS 2016
(always check the website for current criteria)
For showjumping, jumping equitation, dressage & combined training disciplines, to compete at a State
Championship, Horse & Rider combinations must, in the 12 months following the previous State Event,
qualify as follows at the designated events: Requirements for Sporting and Campdraft Championships
are also listed below:
SHOWJUMPING:
 Qualifying events are Official or Zone Championships or previous State Championship where criteria
was achieved,
 eg:. Johnny had 1 clear first round at previous State & placed in top 10 overall in the group. This will
give the combination 1 Q of the four required.
 In the twelve (12) months following the previous State Event, horse and rider combinations must
have had four (4) clear first rounds in Table A Classes at any number of competitions.
 (Power section of Power & Speed counts. Jump-off rounds do not count)
 To gain a Q at any competition, horse & rider:
 Must have had at least one (1) clear first round as above.
 The number of Q’s achieved at any competition will be recorded next to rider’s name in the results
forwarded to PCAQ. One clear = Q1, two clears Q2, three clears Q3.
eg. Jane has had 2 clear first rounds in Table A classes on the day.
Her result will show Q2.
 State Championship nomination forms will have provision to show where 4Qs were obtained.
 All riders under 26yrs must have their horse registered & produce the card at all competitions to
ensure they will be competing in the correct group. Nominations that do not have Registration
Number entered and do not have performance card on the day will compete HC
 Whether rider/horse combination qualifies has no bearing on their places on the day.
 Where a rider’s age necessitates going up an age group, before the State Championship, horse &
rider combinations who have qualified as above will be considered qualified to compete at the new
level.
 Horse rider combinations must compete at the highest height at which they have qualified
Any one turning 13 years after the close of nominations, previous qualification will be accepted.
JUMPING EQUITATION
 Qualifying events are Official or Zone Championships or previous State Championship where criteria
was achieved,
 Must have obtained 55% in any 4 rounds regardless of jumping penalties at any number of
competitions
 To gain a Q at any competition, horse & rider:
 Must have achieved a score of 55% in at least 1 round on the day
 The number of Q’s achieved at any competition will be recorded next to rider’s name in the results
forwarded to PCAQ. One 55% achieved = Q1, two 55% achieved = Q2.
eg Annabelle achieved 55% or over in one round.
Her result will show Q1.
 State Championship nomination forms will have provision to show where 4 x Qs were obtained.
SECTION 23
77
 Whether rider/horse combination qualifies has no bearing on their places on the day.
 Where a rider’s age necessitates going up an age group, or from 12 & Under to graded competition,
before the State Championship, horse & rider combinations who have qualified as above will be
considered qualified to compete at the new level.
DRESSAGE:
 Qualifying events are Official or Zone Championships or previous State Championship where criteria
was achieved,
 Must have obtained a score of 55% or more in any 4 tests at any number of competitions.
 To gain a Q at any competition, horse & rider must have achieved a score of at least 55% in at least
one test on the day
 The number of Q’s achieved at any competition will be recorded next to rider’s name in the results
forwarded to PCAQ. One 55% achieved = Q1, two 55% achieved = Q2. eg Emma achieved 55% or
over in two tests. Her result will show Q2.
 State Championship nomination forms will have provision to show where 4Qs were obtained.
 All riders under 26yrs must have their horse registered & produce the card at all competitions to
ensure they will be competing in the correct group. Nominations that do not have Registration No.
Entered and do not have performance card on the day will compete HC
 Whether rider/horse combination qualifies has no bearing on their places on the day.
 Where a rider’s age necessitates going up an age group, or from 12 & Under to graded competition,
before the State Championship, horse & rider combinations who have qualified as above will be
Considered qualified to compete at the new level. Any one turning 13 years or going up a grade
after the close of nominations, previous qualification will be accepted.
COMBINED TRAINING:
 Qualifying events are Official or Zone Championships or previous State Championship where criteria
was achieved,
 Must have obtained a Dressage score of 50% or more and clear round in the showjumping phase in
at least two (2) qualifying events
 To gain a Q at any competition, horse & rider
 Must have obtained a Dressage score of 50% or more and a showjumping round with no more than
four faults
 Horse rider combinations are graded by their Dressage grading
 Horse rider combinations must compete at the highest height at which they have qualified
 A Q obtained at any competition will be recorded next to the rider’s name in the results forwarded to
PCAQ
 State Championship nomination forms will have provision to show where 2Qs were obtained.
 All riders under 26yrs must have their horse registered & produce the card at all competitions to
ensure they will be competing in the correct group. Nominations that do not have Registration No.
Entered and do not have performance card on the day will compete HC
 Whether rider/horse combination qualifies has no bearing on their places on the day.
 Where a rider’s age necessitates going up an age group, or from 12 & Under to graded competition,
before the State Championship, horse & rider combinations who have qualified as above will be
considered qualified to compete at the new level. Any one turning 13 years after the close of
nominations, previous qualification will be accepted.
ONE DAY EVENT:
 Qualifying events are Official or Zone Championships, previous State Championship or EA Official
 Competitions where criteria was achieved,
 Must have a dressage score of 50% or more and no more than 20 jumping penalties in the cross
country phase.in at least two (2) competitions one of which is to be a Pony Club Official ODE or a
Zone Championship ODE. The other may be the previous year’s Pony Club State Event or an EA
Official Event.
 To gain a Q at any competition, horse & rider
SECTION 23
78
 Must have achieved a dressage score of 50% or more & 20 jumping penalties or less on the cross
country.
 A Q obtained at any competition will be recorded next to the rider’s name in the results forwarded to
PCAQ
 If using an EA event for the second qualifier, a copy of the official results should be forwarded with
the nomination.
 State Championship nomination forms will have provision to show where 2Qs were obtained.
 All riders under 26yrs must have their horse registered & produce the card at all pony club
competitions to ensure they will be competing in the correct group. Nominations that do not have
Registration No. Entered and do not have performance card on the day will compete HC
 Whether rider/horse combination qualifies has no bearing on their places on the day.
 Where a rider’s age necessitates going up an age group, or from 12 & Under to graded competition,
before the State Championship, horse & rider combinations who have qualified as above will be
considered qualified to compete at the new level. Any one turning 13 years or going up a grade after
the close of nominations, previous qualification will be accepted.
SPORTING:
Times achieved at previous State Event (or as directed by the Sporting Sub-Committee) are given as a
Guideline only. The rider should be able to achieve times within two (2) seconds of these qualifying
times.
CAMPDRAFT:
Qualifying events are Pony Club or no-Pony Club competitions.
 Riders minimum age is 12 years of age
 Riders must have competed and placed at two (2) separate competitions in the previous (12)
months, obtained a score in all sections of a campdraft and have scores of 60 plus on two (2)
occasions.
 These qualifications may be obtained on different horses.
 Riders must supply a legible copy of both sides of their performance card when nominating and
produce the card at the event, showing that they have satisfied the criteria in point 2 above.
 Achievements meeting the criteria obtained at the previous year’s State event are eligible as one
qualifier.
 Whether rider/horse combination qualifies has no bearing on their places on the day.
 Where a rider’s age necessitates going up an age group, before the State Championship, horse &
rider combinations who have qualified as above will be considered qualified to compete at the new
level. Any one going up an age after the close of nominations, previous qualification will be
accepted.
ADDITIONAL CRITERIA WHICH APPLIES TO ALL DISCIPLINES:
 To count as a Qualifying Event, Zone Championships must be run in the same format as a State
Event and have been applied for and approved by the relevant PCAQ Sub-Committee.
 Qualifying and grading will be at the close of nominations
 To attend a State Championship, all riders 13 years & over are required to hold a minimum “C”
Proficiency Certificate or Level C Instructor’s certificate (Aug.09), all riders under 13 years are
required to hold a minimum “D” Certificate (Aug.10).
 A photocopy of the Certificate will be required with the nomination.
 All riders nominating must have attended at least TWO musters (rallies) in the past twelve months at
their club or previous club in the case of transfers or club where they are attending as an ‘honorary’
member because of school or work commitments.
 Zone Secretary and/or Zone Delegate to check qualifying criteria have been met, (or if extenuating
circumstances apply) also that a copy of proficiency certificate is attached and attendance
requirements verified, before sending in nominations.
 Club Secretary to check all requirements for nomination are complete and correct before forwarding
SECTION 23
79
to zone. Riders to complete nomination correctly as incomplete forms will be returned. Riders found
not to be qualified may be stopped from competing.
 One acceptable HC round will count as a Q1
 “Pending” Qualifications will no longer be allowed (refer also extenuating circumstances)
EXTENUATING CIRCUMSTANCES
On a case by case basis, where there are genuine extenuating circumstances for non-qualifying, rider
may apply to a Zone Committee made up of Zone Chief Instructor, Zone President and/or Secretary
plus the discipline delegate to the PCAQ Sub-Committee..
This committee will recommend whether or not the rider/horse combination is of sufficient standard to
compete.
Injured horse or substitution of horse
Refer Extenuating Circumstances above. The same Zone Committee - being satisfied that the horse
originally qualified and nominated is unable to compete - would approve any substitution of horse after
due consideration and agreement on whether such horse is of sufficient standard to compete in it’s
nominated group.
Special Consideration
Where a 12 & Under rider will move to graded competition after the close of nomination, he/she will be
allowed to ride HC (taking part in all second rounds as applicable) in the new grade for up to 3 months
preceding turning 13 years to gain experience at the new level prior to the State Event.
TO APPLY TO HOLD A STATE EVENT
A nomination sent out in a PCAQ Newsletter must be completed. A check list which is distributed with the
nomination form must be completed and signed by a member of the Chief Instructors Panel following
inspection of the venue/s. Events may be held at different venues but they must be in close proximity.
The events are to be held on consecutive days.
Locations of each of these events
If necessary, a postal ballot will be held between applicants for the showjumping and jumping equitation
and the sporting, campdraft and mounted games events, which will go out at the same time as ballots for
elected office bearers.
The CIP is responsible for the allocation of the ODE Championship which may be held at a different venus
from the Dressage and Combined Championships should conditions warrant this cosideration.
The successful applicants will be announced at the PCAQ AGM and each applicant will be advised in
writing by PCAQ. They will be provided with an information kit to assist with running the event.
Rules for each of these events
The Competition Rules are found in the PCAQ rule booklets for each discipline. These booklets are
available from PCAQ. Details regarding each Championship are outlined on the nomination forms sent
out by PCAQ well before the event.
PCAQ will provide:
Nomination forms to all Clubs and Zones
All replica trophies and Medallions
Financial assistance from PCAQ will be available. A grant towards the cost of running events is not likely
to be less than:
Showjumping & Jumping Equitation
$2.500
Sporting/Campdraft/Mounted Games, Gymkhana
$2,500
Dressage/ Combined Training
$2,500
ODE*
$1,500
(*Also get $1000 subsidy for Cross Country Course)
SECTION 23
80
The subsidy will be paid as follows:
 The first payment of 2/3 of subsidy upon being granted the State Championship
 The second payment of 1/3 of subsidy when PCAQ receives results and all equipment/trophies
etc returned.
In addition to the above allocation, PCAQ will also meet 100% of the travelling costs and accommodation
of the Judge-in-Chief and Official Scorer. PCAQ will advise the successful applicant how to clam this
subsidy. Entry fees are paid directly to the Organising Committee and are to be used to help fund the
event. Payment of PCAQ Grant is made when the qualifying criteria set by the PCAQ Management
Committee have been met.
CRITERIA FOR HOLDING A STATE EVENT
Before being eligible to host State Events, Organisers should have conducted two similar official events
in that discipline.
Venues
Must be inspected by a member of the State CIP and the completed and signed form regarding such
inspection must be forwarded with the application to hold the event.
Facilities
Refer to Checklist, which must be completed and signed by a member of the State CIP.
Catering
The host club/zone must be able to cater for all meals (incl breakfast if necessary) and have a dining
area set aside for official judges and stewards.
Equipment
It is the responsibility of the host club/zone to supply all necessary equipment which is to be of a
standard to comply with PCAQ rules and of sufficient quantity to build all necessary courses to
guarantee the smooth efficient running of the event. This includes all flags, numbers and timing
equipment.
Accommodation for Officials
Suitable accommodation and meals are to be provided by the organising committee.
Sashes/Replica Trophies
The host zone/club is responsible for supply of all sashes and replica trophies. PCAQ will provide a
list of requirements for each particular State event.
Personnel
The applicants must be able to supply all personnel including stewards, time keepers, gear check
stewards, ring announcer, scorers and any others deemed necessary for the conduct of the event.
Please remember medical/first aid responsibilities require the presence of an ambulance, doctor,
certificated nurse, St. John’s ambulance personnel or, as a minimum requirement, a person holding a
current senior first aid certificate. The First Aid person must have no other duties and should wear a
clearly visible armband or bib designating this duty. A First Aid station must be provided. In the case
of horse trials, both the showjumping and cross country are to have separate first aid personnel.
Emergency vehicles must be able to access all parts of the ground. Local ambulance and hospital
must be advised of the location of the event. Riders who have fallen are to be assessed by First Aid
Personnel before continuing the event. The Organising Committee must arrange adequate
communication involving all emergency services, officials and cross country crash crew (I.e. two-way
radios).
SECTION 23
81
Stock for campdraft
Applicants will have to supply cattle of suitable type and quantity for the various age groups competing.
Organisers should check with the Sporting and Campdraft sub-committee on this point.
Charges
Refer to "Application to hold State Events"
Applicants must submit with their application a schedule of all proposed charges such as stabling,
camping and entry fee (which will be subject to approval at PCAQ Management Committee meeting).
Include charges for evening functions. All the charges will be finalised and included on the nomination
form when it is time for nominations to be sent out.
Refund of Nominations
Prior nominations will be refunded providing the Organising Body is advised of the scratching in writing or
by telephone before the commencement of the event. A written request for a refund of nomination,
including a vet or doctor’s certificate to be received by the organising committee within one week of the
event. 10% of the entry fee may be retained by the organising committee to cover administration costs.
Insurance Note:
State Events are authorised Pony Club Activity and as such are covered by PCAQ Insurance policies
ie: Public Liability, Personal Accident, Professional Indemnity, Elected Officers, and Voluntary Workers.
Separate cover should be put in place for the cattle used in the Campdraft and any other
insurance not covered by PCAQ policy. This will be at the expense of the Event oranisors.
SECTION 23
82
RECENT DISCIPLINE INTRODUCTIONS
SHORT COURSE EVENTING
Designed to assist clubs to introduce their members to the sport of horse trials when they may not have access toto a full course
of obstacles and distance required.
Short Course Eventing is run under the same rules and regulations as Horse Trials with a few amendments, as follows:
Cross Country Phase;
 Distance 1,000 metres
 No of Ostacles12 to 20 for all groups
 Maximum number of showjumps to Non Showjumps – fixed or portable 40%
 Minimum number of non-showjumps 60%
Heights:
Times (due to restricted space, will be conducted at):
Beginners 60cm
300mpm
Intro/12&U 80cm
350mpm
Prelim
95cm
400mpm
Dressage Phase: no changes,
Showjump Phase; no changes.
Penalties on C/C course, same as for horse Trials with addition of rail knocked down on showjump obstacles: 4 penalties
TETRATHALON
The Aim of the Pony Club Tetrathalon is to provide participants with a challenging competition requiring sound practical
horsemanship and general athletic ability.
The Event consists of four phases; Riding, Running, Swimming and Shooting (laser) and is held over one to four consecutive
days
Junior and Senior teams will consist of 6 individual competitors; each individual competitor will be awarded an overall score for
the competition
The scoring system is similar to the modern Pentathalon method in that competitors score positive points according to the
standard of their performance in each phase
In the running and riding Phases, competitors having marks deducted according to their performance standard. In the shooting
and swimming positive marks are awarded for shots on target and distances swum on scales such that scores commensurate
with those of other phases.
Ideally each phase should have an equal influence on the final result (except riding should have slightly more weight)
STOCKMANS CHALLENGE
Run under Australian Stockmans Challenge Association Rules as they pertain to Pony Club.
Two Phase
competition
competition comprising Dry Work and Cattle Work as the recommended standard
May include two handed cutting or working cowhorse at the descretion of organisers
This Event is to be ridden two handed no penalty for the use of one hand during specific tasks as per
rule book
Challenges with up to fifty competitors have a final for the ten highest scoring horse and rider
combinations
SECTION 24
83
STOCKMANS POLO
Stockmans Polo three on three is a uniquely developed Australian Game that is played in an arena with
two x three player teams; each player uses a mallett with the aim to knock an inflatable rubber ball
through the other teams goal
TEAM PENNING
Run under the Australian Team Penning Rules unless conflicting with Pony Club in which case Pony
Club applies
SCHOOL HORSE SPORTS
A jont initiative between registered schools and PCAQ. School students who are registered financial
pony club member will be eligible to represent their school in a team.
SECTION 24
84
SECTION 25
85
SECTION 25
86
INTERSTATE TEAM SELECTION
Every year, PCAQ is invited to send a team of riders to compete in State Championships in NSW.
Dates for these events are given in the "Calendar of Events" printed in the PCAQ Newsletter.
Nomination forms for these teams are sent to Club secretaries at least 2 months before the
closing date of the event.
Members who would like to nominate should contact their Club Secretary to get the nomination
form, which should be completed in full, signed by the club secretary and chief instructor and
returned to PCAQ before the closing date.
NB: Horse being ridden in competition in NSW must be Hendra vacinnated.
MINIMUM CRITERIA FOR SELECTION
1. All applicants must be a financial member of PCAQ
2. Have attended at least three rally/muster days during the past twelve months.
Nominations Must:
1. be received by PCAQ by the closing date
2. be signed by the Club Secretary
3. be accompanied by clear copies of performance cards, and/or details of performances
achieved on the nominated horse in the past 12 months.
Selection
Selection for teams is made by the appropriate sub-committee taking into account performance
details submitted and their own observations of the horse and rider at State Events and official days.
The decision of the Selection Committee is final and no debate will be allowed.
A Team Manager is recommended by the CIP to the Management Committee for approval.
Members are reminded that these are PONY CLUB teams, so emphasis is placed on
performance at Pony Club State Events and Official Days.
Acceptance
Acceptance forms together with other relevant details are sent to the selected riders. These
must be returned by the date indicated with fees as set out on the form. Riders signing
acceptance of team membership agree to accept decisions of the Team Manager/s regarding
training, travel competition. State Team uniform must be worn, details of which are supplied to
team members. Please note that for competition in NSW, riders must wear a helmet
approved to AS/NZ 3838. Approaches to the host organising committee of the event, for any
reason, may only be made through the Team Manager, not by individual riders or parents.
PCA NATIONAL COMPETITION
National competition – Junior Mounted Games are held every year –senior mounted games
national championships are held every two years in conjunction with the Olympic disciplines.
The venue for the National Championship in 2013 is Perth Western Australia; in 2015 South
Australia will be the host state.
Information about these National Titles are circulated to our Clubs through the PCAQ
Newsletter.
SECTION 25
87
INTERPACIFIC PONY CLUB EXCHANGE
HISTORY
The idea of Inter Pacific Pony Club Exchange originated from a visit in 1960 of Victorian and
New South Wales Pony Club members to the Pebble Beach Pony Club in California.
This first "exchange" was such a success that the Pony Club Association of Victoria issued an
invitation to the USA, Canada, New Zealand and all Australian States to participate in an
"exchange" in Victoria in 1961. During this visit the first Inter Pacific Committee was formed.
It was agreed that exchanges should take place every second year.
THE PURPOSE of these Exchanges is to enable Pony Club members of different countries,
bonded together by their strong common interest, to visit each other, to become friends, to learn
about each other's countries and customs and exchange ideas especially about horses and the
various methods of riding, training and caring for them.
The exchange happens every two years and consists of a month long tour of the host country,
visiting various areas and various Pony Clubs. The teams also participate in two competitions
and spend many hours in training for the competitions.
One competition is the Horse Trials, a three phase combined event consisting of Dressage,
Cross Country Jumping and Showjumping. The teams for this event are scrambled, that is
teams are made up of one member from each country. They compete for the "Kangaroo Cup".
The other competition is a Teams Showjumping Event for the "Goodwill Trophy". The teams
from each country compete against each other under Nations Cup Rules.
Since their inception Qld Riders in the Inter Pacific Exchanges have competed in:
1963
Canada
Ron Patterson
1991
Australia
Tracey Nazzari
1965
USA
John Mawhinney
1993
Canada
David Mawhinney
1967
New Zealand
Alan Harding
1995
Japan
Sophie Clarke
1969
Australia
Norman Miller
1997
Hong Kong
Toni Rolfe
1971
Canada
Peter Richardson
1999
USA
Travis Templar
1973
Japan
2001
New Zealand Rachel Morland
1975
USA
Malcolm Andrews
2003
Australia
Laura Blay
1977
New Zealand
Raymond Stacey
2005
Canada
Claire Bondfield
1979
Australia
David Green
2007
USA
Ayla McIntyre
1981
Canada
Stephen Andrews
2009
Hong Kong
Elise Norman Hunkin
1983
Japan
Jenny Poole (Sillitoe)
2011
New Zealand Tamara Bondfield
1985
Gt Britain
Stephen Stacey
2013
Queensland
Kathleen Barnes
1987
Hong Kong
Gregory Watson
2016
Victoria
Amanda Mills
1989
New Zealand
Shiranne Richards
SECTION 25
88
SECTION 25
89
IN 2013 THE INTER PACIFIC GAMES WAS HOSTED BY QUEENSLAND
Both the Kangaroo Cup, a Combined Training Competition, and the Nations Cup were won by
Australia.
INTERNATIONAL MOUNTED GAMES
Every year, Australia participates in the International Mounted Games Exchange .
The prime object of such visits is the meeting, exchange of views and better understanding between
Pony Club members from the Nations taking part and to broaden the scope of the Pony Club
Movement
Competition is restricted to Australia, Canada, Great Britain and the United States of America.
It has been agreed that it would not be practical financially to extend the exchange formula beyond
the present four Nations, in the foreseeable future. * The host nation may invite a fifth country for a
one -time exception
As with the InterPacific, Queensland is part of the roster of states eligible to nominate a rider.
Good sportsmanship, team spirit and the ability cheerfully to participate in all activities planned either
by the hosting Nation or their Coach and Chaperone is of paramount importance when selecting team
riders.
An acceptable code of behaviour is expected.
Where possible Mounted Games Competitions to be scheduled during the months of July and
August. Exchanges are to be no longer than 14 days.
Queensland representatives in the Australian Team have been:
1989
USA
Cameron Richardson
2002
UK
1990
Gt Britain
Karen Hession
2003
Canada
1991
Canada
Karen Hession
2004
not eligible
1992
USA
Brett Warren
2005
Australia
1993
not eligible
2006
not eligible
1994
Australia
Anthony Everingham
2007
not eligible
1995
USA
Tracy Godden
2008
not eligible
1996
Canada
Trent Lindsay
2009
not eligible
1997
not eligible
2010
not eligible
1998
USA
Ryan Sainsbury
2011
not eligible
1999
Australia
Noel Missingham
2012
Australia
Leteesha Lindsay
2000
not eligible
2013
Canada
Gina Youles
2001
USA
SECTION 25
Kylie Robertson
Tahlee Hind
Jace Thomson
Natalie Burns
90
INSTRUCTIONAL ORGANISATION
The operations of the State Chief Instructors Panel and the appointment of the State Chief
Instructor and Deputy Chief Instructor have been developed from the following extract
from the Pony Club Association of Queensland Inc Constitution
STANDING COMMITTEES
The President or a Vice President appointed by the President shall be a member of each Standing
Committee and each sub-committee ex officio.
(1) The Standing Committees are (inter alia) the:
(b) INSTRUCTIONAL COMMITTEE (STATE CHIEF INSTRUCTORS’ PANEL)
Structure: The Chief Instructors' Panel shall consist of the State Chief Instructor, Deputy Chief Instructor
and the Chief Instructors' Panel.
The State Chief Instructor and Deputy Chief Instructor are appointed annually by the Management
Committee on the recommendation of members of the CIP.
Members of the CIP: Appointment to the CIP is by the Management Committee on the recommendation
of the State Chief Instructor in agreement with the existing members of the CIP.
Recommendations for CIP may come to the Management Committee from:
a) Chief Instructor and existing members of CIP
b) Zones
c) Clubs
The duties of the Committee are:
i)
to meet at least twice a year and at other times as necessary
ii)
to organise, arrange and control all matters of instruction within the
Rules and By-laws of the Pony Club Association of Queensland Inc on behalf of the Management
Committee.
Duties of Members of the State Chief Instructors Panel
 Administer the general line of instruction throughout the State
 Recommend to the PCAQ Management Committee the appointment of assistants to the Chief
Instructors Panel, Regional Directors of Coaching and Regional Panels.
 Approve appointment of Zone Chief Instructors in consultation with the Zones.
 Recommend to the PCAQ Management Committee the issue of and recall of Instructors Certificates
 Recommend to the PCAQ Management Committee the issue of and recall of PCAQ Specialist
Coaches/Instructors
 Where considered appropriate, conduct training schools for the members of Interstate Teams
 Oversee the efficient running of all State Events by approving Officials, Judges, Judge-In-Chief,
Scorer etc through the relevant PCAQ Sub-Committee.
 Assess ‘A’ Proficiency Certificate Candidates
 Responsible for the standard of riders in Interstate Teams through the respective Sub-Committee
 Recommend to the PCAQ Management Committee a representative to the PCA
 Selection of International Representatives
SECTION 26
91
MEMBERS OF THE STATE CHIEF INSTRUCTORS PANEL
The following appointments to the Chief Instructors’ Panel are current for 2014
Name
Phone
Mobile
Mr Raymond Stacey (State Chief Instructor)
0429 872 855
Mr Michael Carlson (Deputy)
0429 872 855
Miss Stephanie McKay (Deputy)
0429 700 593
Mrs Lyn Coombe
4997 1134
Mrs Jan Morland
5573 1334
Mrs Di Elder
4657 4524
Mrs Grace Brodie
4627 3432
Mrs Carol Paterson
4653 1359
Mrs Sarah Standen
4067 6003
Mrs Claudette Rolfe
4984 1278
Mrs Merril Mawhinney
5483 1152
Mr Col Thompson
4092 1601
Miss Tracey Nazzari
4954 0737
Mr Ian Hobbs
4777 2116
Mrs Sue Bondfield
4661 2241
Mr Rod Howard
5498 1148
Mrs Margaret Campbell
4937 1312
Mr Raymond Kelley
0429 790 082
Mrs Beryl Burkhardt
5483 3788
Mrs Jenny Murphy
4958 1533
Mrs Stacey Locastro
4063 2721
Ms Megan Wray
0402 470 616
Danae O’Keefe
4697 1225
Bridgette Bennett
5573 2432
Rachel Lornie
5573 1334
Region
Southern
South East
Southern
Capricornia
South East
Far West
Western
Southern
Far North
Central
Far West
Far North
Central
Northern
Southern
South East
Capricornia
Northern
Burnett
Central
Far North
Burnett
Southern
South East
South East
Probationary
Gay Dempsey
North West
Advisors to the Panel
Mrs Kay Keys
Mr Kevin Kelley
Mr Bob Hickson
Mr John Moffatt
0428 844 641
4751 3093
4776 3444
4615 5871
4695 7161
Appointments to the State Chief Instructors Panel
Prospective Members of the CIP, are observed over a period of time, by existing members of the CIP,
at seminars, schools and during other activities.
When appointed, new members are called Assistants and serve a 2 years probationary period.
SECTION 26
92
THE STRUCTURE OF PCAQ INSTRUCTIONAL ORGANISATION
State Chief Instructors Panel (CIP) – appointed by and reports to the PCAQ Management Committee.
 The following positions on the CIP will be determined annually:
 Chair – elected by the CIP (can be any CIP member but traditionally the State Chief Instructor,
and automatically after election becomes a member of the PCAQ Executive Committee)
 State Chief Instructor – recommended by the CIP members, appointed by the PCAQ MC
 Deputy Chief Instructor/s – recommended by the CIP members, appointed by the PCAQ MC
 Responsible for the organisation, arrangement and control all matters of instruction across the State
Regional Directors of Coaching - report to the CIP (one for each of the 10 Regions)
 Supported by their individual Regional Coaching Panels (not necessarily CIP members, but
instructors
 RDC’s are appointed on recommendation to the State Chief Instructors Panel by the existing
the existing RDC in consultation with Regional Coaching Panel Members.
 This recommendation is forwarded to the PCAQ Management Committee for acceptance.
 Regional Coaching Panel members are appointed by the CIP on the recommendation of the
Regional Director.
Zone Chief Instructors – report to their Regional Director of Coaching, the CIP and Zone
Management Committee.
 The highest ranking Instructor in the Zone is automatically the Zone Chief instructor,
 If that person is unable or unwilling to undertake the role, the Club Chief Instructors for that
Zone will elect one of their number to the position.
 This position is not a Zone Management Committee appointment, however it is recommended
that the Zone CI does hold a position on the Management Committee such as Vice president.
Club Chief Instructors – report to their Zone Chief Instructor and Club Management Committee
 The highest ranking Instructor in the Club is automatically the Club Chief instructor,
 If that person is unable or unwilling to undertake the role, the Club Instructors will elect one of
their number to the position.
 This position is not a Club Management Committee appointment, however it is recommended
that the Club CI does hold a position on the Management Committee such as Vice president.
 Club Instructors – report to their Club Chief Instructor and Club Management Committee
REGIONAL DIRECTORS of COACHING and REGIONAL PANELS
For Instructional purposes, the State is divided into 10 Regions, each with a Regional Director of
Coaching reporting to the Chief Instructors’ Panel.
Regional Directors are assisted by members of their appointed Regional Panels.
Duties/Role of Regional Directors of Coaching (RDC)
The RDC under the guidance of the State Chief Instructor is responsible for :
 All matters concerning instruction in his/her Region
 Liaison with Zones in their Region to organise and assist with General Schools and
assessments.
 Assist Coaches to improve their skills, riding ability and coaching techniques.
 Organising specialist courses such as: Course Design, Judges Clinics and Technical
Delegate Courses
SECTION 26
93
 Organising Regional Training Squads
 Assisting Regional Panels in aspects of Coaching and Officiating at events
 Assist with NCAS courses and assessments
REGIONAL DIRECTORS of COACHING and their appointed REGIONAL PANELS for 2016 are:
Region & Panel
Contact
CAPRICORNIA REGION
Zones: 27,9
Margaret Campbell (RD)
Lyn Coombe
Niki Ryan
Kevin Rosenberg
Heather Davidson
Ian Price
Carolyn Jutila
FAR NORTH REGION
Zones 18
Sarah Standen (RD)
Colour:
4937 1312
4997 1134
4934 1276
4927 2137
0428 341 311
4934 1717
4987 7243
Colour:
Fax:
Col Thompson
Stacey Locastro
Amelia Steblina
Judy Pope
Les Adams
Betty Harrison
4067 6003
4067 1775
4092 1601
4063 2721
0481 184 016
4093 7199
4093 2660
4091 6062
NORTH WEST REGION
Zones 14,23,25
Heather Atherton (RD)
Penny Anderson
Ellen Fels
Sharon Crossland
Tricia Bischel
John Mawhinney
Rowena Murphy
Shauna Royes
Carly Cox
Alison Read
Judy Glen
Colour: Black
SOUTHERN REGION
Zones: 4,21,28
Sue Bondfield (RD)
Carol Paterson
Rebecca Poole
Stephanie Commens (McKay)
Alice James
Danae O’Keefe
Tamara Bondfield
Raymond Stacey
Colour: Purple
CENTRAL REGION
Zones 15,10
Jenny Murphy (RD)
Claudette Rolfe
Tracy Camilleri
Kay Orr
Helen Bayliss
Jenni Smith
Fay Hawke
Colour: Pale Blue
SECTION 26
4658 9370
4658 2751
4746 7246
4743 4154
4658 2512
0429 922 422
0407 030 006
4746 7666
0417 634 959
0429 701 336
4658 2566
4661 2241
4653 1359
0419 362 233
0429 700 593
0411 248 289
4697 1225
0438 184 506
0429 872 855
4958 1533
4984 1278
4954 0737
4982 5124
0427 628 755
4935 9128
4958 1533
Region & Panel
Contact
WESTERN REGION
Zones 5,20
Gay Dempsey(RD)
Grace Brodie
Patsy Cameron
Di McIntyre
Stephen Shepherd
Edwina Keating
Mark Tully
FAR WEST REGION
Zones 12,13
Di Elder (RD)
Colour: Emerald
4623 7179
4927 3432
4626 5452
4669 4057
4665 5155
4627 3394
4623 1118
Colour:
Fax
Helen McKeller
Cara Condie
Kate Lofthouse
4675 4524
4675 4632
4654 9142
4655 0190
0427827758
SOUTH EAST REGION
Zones 1,2,3,26
Michael Carlson (RD)
Tonya Stocker
Bridget Bennett
Jane Bell
Rod Howard
Erika Woodland
Jan Morland
Natalie Anstey
Rachel Lornie
Colour: Gold
BURNETT REGION
Zones 6,7,8,16
Megan Wray (RD)
Beryl Burkhardt (Deputy)
Helen Sorrenson
Barry Brunke
John Golchert
Debbie Dennein
Joy Hamilton
Judy Carsley
Leah Frohloff
Colour: Bright Red
NORTHERN REGION
Zones 11,22
Ian Hobbs (RD)
Kay Keys
Kevin Kelley
Raymond Kelley
Colour: Royal Blue
0417 746 436
5426 8499
5573 2432
5541 1455
5498 1148
3374 2630
5573 1334
3886 7312
0418 645 708
0402 470 616
5483 3788
5478 8239
4122 2756
4159 9218
4162 7371
4162 4536
0419 768 597
0417 714 386
4777 2116
5751 3093
4776 3444
0429 790 082
94
ELECTION/APPOINTMENT of ZONE CHIEF INSTRUCTOR
 To be renewed Yearly before the Zone AGM and takes effect from the Zone AGM, and fulfill
the role, duties, responsibilities as outline for ZCI.
 Zone to advise PCAQ each year of the name of their ZCI.
 Each club to send Club Chief Instructor/appointee to attend Instructors Meeting of the Zone at
which time the ZCI/Panel is elected.
 If a Panel, then a Chairperson is elected.
 The highest ranking Instructor is automatically the ZCI. This person should be at least PCAQ
Level B or above; ie Level A or CIP.
 If that Instructor declines the nomination or is unable to carry out the duties associated with
the position, the Zone Instructors elect another person from amongst their ranks.
 Where there is an equality of votes, the Zone President will have the casting vote.
 The results of the election are presented to the Zone Management Committee for ratification
Duties/Role of Zone Chief Instructor
 Zone Instructors have additional duties associated with their Zone after fulfilling their club
requirements.
 The Zone Chief Instructor to work with/through the guidance of the RDC for the general line of
instruction being given in the Zone
 Oversee the Zone in relation to Coaching issues
 ZCI is a special person who must carry out duties in a dignified manner; with good
presentation, and observing all PCAQ Rules, Policies and By-laws
 Line of communication – ZCI should be in contact with the Club Chief Instructors in the Zones
and with the Regional Director of Coaching
 ZCI to assist with the preparation of instructor candidates for assessment
 Organise Junior Coaching Clinics, Instructor/refresher Clinics and Technical Schools eg
Course Design, Showjumping Judge, Dressage Judges, Jumping Equitation Judges etc in
consultation with the RDC
 Maintain a list of club instructors and phone numbers within the Zone (supplied by Zone
Secretary
 ZCI to be involved in the running of the Zone eg by regularly attending Zone Meetings
 Prepare and assess to Proficiency Certificate levels ‘K’, ‘B’ and ‘H’ . The written paper should
be submitted for approval to the RDC.
 Ensure the smooth and efficient running of Zone events and in some cases, when asked to do
so, the running of Official Events.
 Assist new clubs in obtaining accredited coaches
ELECTION/APPOINTMENT of CLUB CHIEF INSTRUCTOR
 To be renewed yearly, and fulfill the role, duties, responsibilities as outlined for CCI.
 The highest ranking Instructor is automatically the Club Chief Instructor.
 Should be minimum of Level C/NCAS 1 or Preliminary Coach working towards either level
 If the Instructor declines the nomination or is unable to carry out the duties associated with the
position, the Club Instructors elect another person from amongst their ranks.
 Where there are 2 or more Instructors on the same level, all Instructors elect the Chief
Instructor from those eligible at an instructors meeting held prior to the AGM.
 Where there is an equality of votes the Club President will have the casting vote.
 The results of the election are presented to the Club Management Committee for ratification.
Duties/Role of Club Chief Instructors
 The Club Chief Instructor is responsible for the general line of instruction within the Club.
 Organize rally/muster days to run smoothly and efficiently
SECTION 26
95











Prepare candidates for Proficiency Certificates ‘E’ to ‘A’
Assess Proficiency Certificates ‘E’ to ‘D*’ (must be PCAQ Level C and/or PCA NCAS
Preliminary)
Assess Proficiency Certificates ‘C’ and ‘’C*’ (must be PCAQ Level C and/or PCA NCAS Level
I)
Regularly attend management committee meetings
Cannot charge their own club for instruction (applies to all instructors)
Must be well presented and act in a professional manner
Responsibility to own club first, loyalty and dedication to all clubs
Attend a minimum of 25% of rally days at home club
Appointment renewed yearly and attend refresher school every 4 years
Ensure the smooth and efficient running of Club and Inter-Club events
The Club CI must be PCAQ level C or NCAS Level 1 or above and each club must have at
least one Instructor accredited with PCAQ Level C or NCAS Level 1 or above
HORSECARE OFFICERS
 Management Committees should appoint a Horse Care Officer within their own Club.
 This officer is responsible to monitor the general well being of horses within their club.
 Should this officer consider some action is needed regarding a particular horse, the Officer in
consultation with the Club Chief Instructor and Management Committee should advise the
Parent or owner/rider.
COACHING ACCREDITATION STRUCTURE
PCAQ INSTRUCTORS and PCA NCAS COACHES
PCAQ State Chief Instructors’ Panel
PCAQ Level ‘A’ (no further certificates will be issued)
PCAQ Level ‘B’ Instructor
PCA NCAS Level I Coach / PCAQ Level ‘C Instructor
PCA NCAS Level 1 Mounted Games Specialist Coach
PCAQ Specialist Level C Coach (in a particular discipline/s)
PCA NCAS Preliminary Coach
PCAQ Level ‘O’ (introductory level below Instructor or coach)
 All Instructor accreditations are to be issued after assessment by a member of the State Chief
Instructors Panel or appointee.
 Prior to issue the appointment must be approved by the PCAQ Management Committee
SECTION 26
96
PCAQ INSTRUCTORS
PCAQ INSTRUCTOR GENERAL GUIDELINES
 All Instructor’s accreditations are to be issued after assessment by a member of the State CIP
or appointee
 The appointment must be approved by the PCAQ Management Committee prior to issue,.
 Candidates will be enrolled as trainees once the Workbook is ordered from PCAQ and paid for
by their Club.
To hold a PCAQ Instructor’s Accreditation members must: Be a financial member or financial life member of an affiliated Queensland club.
 17 years of age for PCAQ Accreditation and 18 years of age for NCAS accreditation.
 In the case of NCAS Junior Coaches who should be 15 years and under 18
 If the candidate is approaching this birthday, they may attend the assessment at the
discretion of the Chief Instructor which, and if successful, the certificate is held by PCAQ until
they turn 17 or 18 years of age respectively.
 PCAQ Accredited Level ‘C’, ‘B’ and ‘A’ instructors must attend a two (2) day Refresher Clinic
every 4 years.
 Failure to attend a Refresher will result in their accreditation reverting to a lesser
accreditation until a Refresher is attended, after which the original accreditation will be
reinstated. (That is a PCAQ Level ‘C’ will revert to a PCAQ Level ‘O’* PENDING and a
PCAQ Level ‘B’ will revert to a PCAQ Level ‘C’* PENDING).
 All pony club coaches regardless of the level must attend 25% of muster/rally days at their
home club each calendar year.
 The Club Management Committee subject to approval by the PCAQ Management Committee
appoints PCAQ Instructors annually. If the club elects not to renew the instructor’s
appointment, the holder will no longer be an instructor for that club, however they will retain
their accreditation until the expiration of the current four- year accreditation period.
 Abide by the Coaches Code of Ethics
LEVEL ‘O’
 Level ‘O’ is an orientation course designed to increase the level of Horsemastership knowledge.
 Level ‘O’ is used as a tool to help keen parents know more about horses and the handling of
them in a safe manner. (Since t2006 the NCAS Preliminary is recommended above Level O)
 Level ‘O’ is usually for members conducted by their Zones
Level ‘O’ instructor responsibilities:
 Can only deliver lectures, not riding activities
 Do not have to do refreshers, but are encouraged to do so
 In an emergency, where a rally has been organised and no PCAQ Level ‘C’, PCAQ Level
‘B’, PCA NCAS Preliminary or PCA NCAS Level I has turned up the PCAQ Level ‘O’ can
take an un-mounted rally, provided they keep to the level stated in the ‘O’ Level syllabus
(no riding).
This must be Noted in Club minutes that this has occurred.
PCA NCAS COACH GENERAL GUIDELINES
 Refer to NCAS guidelines below
SPORTSMASTERS
PCAQ Sportsmasters ceased as of 1st January 2010. Clubs are encouraged to have their
volunteers and members complete the PCA NCAS Preliminary Coaching accreditation.
SECTION 27
97
To help at a rally an enrolled trainee coach can supervise novelty/sporting event practice under
supervision.
JUNIOR COACH
 Available to riders 15 years and under 18 years who hold ‘C’ Proficiency Certificate or higher.
 Junior Coaches are required complete the PCA NCAS Preliminary Pony Club coaching
manual to gain their Junior Certificate but will not be awarded an NCAS accreditation until they
are 18 years of age.
 Junior Coaches may teach groups at rallies or musters while a currently qualified adult Pony
Club Instructor is also present on the grounds
PCAQ LEVEL ‘C’
 PCAQ Level ‘C’ certificates will be issued after the candidate has successfully completed all
sections of the PCAQ Level ‘C’ Instructor Guidelines Manual and passed the relevant
assessment. This manual is available from the PCAQ Office upon the club making an
application on the appropriate form. (form 38) PCAQ Level ‘O’ is not a pre-requisite for
PCAQ Level ‘C’.
 PCAQ Level ‘C’ instructors must attend a total of two (2) days, at Refresher Clinic, every 4
years.
PCAQ LEVEL ‘B’
 PCAQ Level ‘B’ certificates will be issued after the candidate has successfully completed all
sections of the PCAQ Level ‘B’ Instructor Guidelines Manual and passed the relevant
assessment.
 This manual is available from the PCAQ Office upon the club making an application on the
appropriate form.
 PCAQ Level ‘C’ or from 2011, PCA NCAS Level 1, is a pre-requisite for PCAQ Level ‘B’.
 Criteria and responsibilities of PCAQ Level ‘B’:
o To be an example to others
o To have leadership qualities
o To be able to take charge of a situation
o To be able to work with others
o To have above average presentation and use appropriate language
o To assist Zone Chief Instructor
o To abide by the Coaches Code of Ethics
o To uphold the ideals and principles of Horsemastership and citizenship as outlined by
PCAQ
o To examine proficiency certificate candidates
o Level B instructors must attend a total of two (2) days, at Refresher Clinic, every 4 years.
 Additionally, candidates for PCAQ Level B must have:
o At least Gymkhana Level accreditation in Course building
o Held PCAQ Level ‘C’ or PCA NCAS Level 1 for a minimum period of 2 years
o Have Judging accreditation in at least one of the following:- Dressage, Showjumping or
Jumping Equitation
PCA NCAS PRELIMINARY
 PCA NCAS Preliminary certificates will be issued after the candidate has successfully
completed all sections of the PCA NCAS Preliminary workbook and determined to be competent
in all sections. These manuals are available from PCAQ Office upon the club making an
SECTION 27
98
application on the appropriate form (forms 33). Trainee coaches must be enrolled as PCA
NCAS Preliminary trainees, which occurs when the workbook is ordered.
SPECIALIST PCAQ COACH (Of Specific Discipline)
 Clubs may apply to have a member appointed a Specialist Coach, in their field of expertise, by
completing the relevant application form and fulfilling the criteria below.
 The categories for specialist coach are: eventing, flatwork/dressage, campdraft, mounted
games, and polocrosse. Examples - EA showjumping A/B grade or World Cup competitor, 3*
eventing rider, Prix St George dressage rider, flatwork champion or winner at Royal Shows,
winner at open level campdraft, mounted games representative at international level, state level
polocrosse representative.
 The application should include a Recognised Prior Learning (RPL) form (150) with as much
detail as possible of the applicant’s experience and qualifications and an accreditation fee of
$43.00.
 The applicant is to complete a transition course for Specialist Instructors, which will include risk
management, roles and responsibilities of a coach etc.
 The State Chief Instructors Panel will make a decision on whether the Specialist PCAQ Coach
accreditation should be awarded and make a recommendation to the PCAQ Management
Committee. Person holding Specialist PCAQ Coach Accreditation may only teach in their
specialist field. (Specialist PCAQ Coach was previously known as Restricted Level C)
 PCAQ specialist coach accreditations expire after one year and should be resubmitted by their
club management committee and approved by the PCAQ Management Committee each year. If
the club does not reappoint the person the holder is not an instructor at that club but will
continue to be a PCAQ Specialist Coach until the expiration of the current year tenure.
PCAQ LEVEL ‘A’
 PCAQ Level ‘A’ accreditation is no longer available. Those already holding PCAQ Level ‘A’ are
to retain it until the person ceases to be financial or resigns.
NOTE: PCAQ Instructor-Examiners’ Certificates are no longer issued but holders of this
certificate are still required to renew them each year in order to retain this.
PCAQ INSTRUCTOR ACCREDITATION
TERM of VALIDITY
 All Instructor Accreditations are issued and held subject to the pleasure of the PCAQ
Management Committee and may be withdrawn at any time.
 Accreditations are valid for four years from date of accreditation (Then update/refresher is
required)
 All Instructors Club or Zone appointments are valid only for the current membership year.
 Zone/Club Chief Instructors/Panel appointments are valid for one year from the date of the AGM
 The State Chief Instructor’s appointment, (as with all other instructors’), is valid for one year
RENEWAL OF INSTRUCTOR (ANNUAL) APPOINTMENTS
 A list of Instructors annual appointments should be compiled, at the direction of the Club
Management Committee, by the Club Secretary
 PCAQ provides an Instructors Appointment Form (Form 122) to all clubs, which is used by the
Clubs to advise PCAQ of the membership and accreditation details for the Instructor.
 This form is to be completed and signed by the Club Secretary then returned to PCAQ
SECTION 27
99
 All PCAQ Instructor and NCAS Coach accreditations including PCAQ Level ‘A’ and Instructor
Examiners are to be shown on the form.
 Should a Club Instructor’s details be advised to PCAQ on the normal affiliation form instead of
on the Instructor Appointment Form, PCAQ will assume that the club does not wish to appoint
this person’s as an Instructor for that membership year. The person will not be recorded as a
Club appointed Instructor. (However their accreditation is still retained for the term of validity)
CANCELLATION OF THE ACCREDITATION OF A PCAQ or NCAS INSTRUCTOR
 The PCAQ Management Committee may withdraw the accreditation of a PCAQ Instructor at
any time upon the recommendation of a Club, Zone, and State Chief Instructors Panel to the
PCAQ Management Committee.
 The recommendation must be signed by both, the President and Secretary, of the Club/Zone
also Chair of the CIP.
 In the case of NCAS accreditation this recommendation is forwarded to PCA for action
CANCELLATION OF THE APPOINTMENT OF A CLUB OR ZONE CHIEF INSTRUCTOR /Panel
 The Management Committee of a Club or a Zone may cancel the appointment of an Instructor
at any time at a meeting specially convened for this purpose.
 The Instructor must be advised in advance of the meeting (in writing) and has the right to attend
and be represented.
 Full Minutes must be taken and a copy forwarded to the PCAQ Management Committee
advising of the cancellation of the appointment.
RIGHT OF APPEAL FOR NON APPOINTMENT OR TERMINATION OF APPOINTMENT
 If a Club does not accept or plans to cancel an Instructor’s Appointment, the Instructor has the
same ‘Right of Appeal’ to the club as would apply to that of a rejection or cancellation of
membership.
INVALID/LAPSED ACCREDITATIONS
 PCAQ Instructors’ appointments are only valid while the holder is a financial member of an
Affiliated Queensland Pony Club. If an Instructor ceases to be a financial member of an affiliated
Pony Club, their appointment is automatically invalid.
 In the case of an Instructor ceasing to be a financial member of an affiliated Pony Club their
instructors accreditation remains valid until the expiration of the 4 year accreditation
period. Then it becomes lapsed.
 Instructors whose appointment has lapsed for 12 months (for whatever reason) will have their
accreditation reduced by one level with the words “* pending” added.
 If an instructor has not been a financial member for 4 years or more and their appointment has
become invalid and their accreditation lapsed and they wish to regain it, they should undertake
a Refresher Clinic at the appropriate level and undertake a Rules test.
 The RDC retains the right to conduct an appropriate assessment and to approve or not approve
returning instructors on a case by case basis in consultation with the relevant ZCI.
 If an instructor has not been a financial member for 2 years and their appointment has become
invalid but their accreditation has not lapsed the instructor is able to instruct again as per normal
requirements providing a club makes the re-appointment. (refer also term of validity)
REINSTATEMENT OF CANCELLED OR REVOKED ACCREDITATIONS
 Instructors that have had their accreditations revoked or cancelled may apply to their club for
reinstatement.
SECTION 27
100


The club may then apply to the state body to give consideration to allowing that person to reenter the accreditation process. Each application will be treated on a case by case basis.
The CIP retains the right to conduct an appropriate assessment and to approve or not approve
returning instructors This assessment will be conducted by a minimum of two CIP Panel
members.
LEAVE OF ABSENCE
 An Instructor may apply in writing for a “Leave Of Absence” (LOA), from their Club, should they
feel that they are unable to fulfill their instructional commitments.
 The Club Secretary then forwards a copy of the application for LOA, along with an
accompanying covering letter, from the club, to PCAQ.
 The LOA is moved and noted in the next PCAQ Management Committee meeting.
 The Club should indicate on the annual Instructor Membership and Appointment form that the
Instructor is on “Leave Of Absence” otherwise their instructional certificate may lapse or
becomes invalid.
 LOA only valid for maximum of 2 years. After a period of 2 years LOA ceases and guidelines
set out for lapsed/invalid certificates are followed.
 Instructors on LOA do not need to remain financial members of PCAQ
TRANSFER OF INSTRUCTORS
Refer also: (Page 106 Transfer of Instructor to another club)
A) TRANSFER OF INSTRUCTORS and PCA NCAS COACHES
 Transfer of an Instructor must be approved by the PCAQ Management Committee and must be
submitted on the special transfer form (Form 111).
 The Secretaries of both the transferring and accepting Club must sign the form and the
completed form is then forwarded to PCAQ to be presented at the next PCAQ Management
Committee meeting for approval.
B) INTERSTATE INSTRUCTORS
 The accreditation of an Instructor from Interstate is NOT transferable unless it is an NCAS Pony
Club accreditation.
 Other interstate Instructors must follow the accreditation procedure for the appropriate level or
attend a refresher Clinic, with proof of their current accreditation, they may then receive QLD
accreditation, if the instructor conducting the school feels this is appropriate.
 Until such time as this is completed, they may instruct at the club provided an accredited
PCAQ/PCA NCAS instructor is present.
C) ZONE CHIEF INSRUCTOR,REGIONAL DIRECTORS or REGIONAL PANEL MEMBERS
 Should a Zone ZCI, Regional Director of Coaching or Regional Panel Members change
residence, to an area outside of the Zone or Region to which they were appointed, they are no
longer retain that appointment.
D) CLUB CHIEF INSTRUCTOR
 If an appointed Club Chief Instructor changes Clubs, they no longer retain that appointment
SECTION 27
101
REQUIREMENT FOR CLUBS TO APPOINT ACCREDITED PCAQ INSTRUCTORS
 All clubs affiliated with the PCAQ are required to have at least one member working towards
assessment, for their Instructor’s Accreditation, within 12 months of affiliation.
 In the interim Clubs need to obtain the services of a PCAQ/PCA NCAS Accredited Coach.
 When application for affiliation is received, club will be allocated to a zone.
 Clubs without an accredited coach should contact ZCI for assistance. Refer to ZCI.
INSTRUCTOR ACCREDITATION PROCEDURE
 Instructor/Coach Candidates must be a current financial member of an affiliated pony club.
 To obtain accreditation candidates are to request their Club Secretary to obtain the
appropriate Instructor Manuals from PCAQ. Forms are available on website
 Complete the order form filling in the details of the Instructor Candidate and forward to
PCAQ.
 This form is then processed and a copy is forward to the ZCI and RDC.
 Instructor Candidates then work through all the sections in the manual.
 The Instructor Candidate is now registered to assist at a rally/muster under the supervision of
an Accredited Pony Club Instructor.
 Instructor Candidates should apply through their Club Secretary for assessment.
 The Secretary completes the Application to sit for Instructor Exams Form, (form 125), located
in the Instructors Candidates Workbook or in the Administration Handbook and on the PCAQ
website
 The completed nomination form together with the nomination fee is to be sent to PCAQ
before August 1st of any year. Late nominations will attract a late fee.
 Instructor Candidates will be advised by letter of details of the assessment within their
Region.
 Should the Instructor Candidate for any reason be unable to attend the assessment in their
Region, arrangements can be made for them to attend an assessment in an adjoining area if
sufficient notice is given and a vacancy exists.
MINIMUM REQUIREMENTS
 Candidates must be a current financial member of an affiliated club.
 All Instructor Candidates requesting assessment for Level C Accreditation must be 17
years of age and for NCAS 18 years of age.
 If the candidate is approaching this birthday, they may attend the assessment at the
discretion of the Chief Instructor, and if successful the certificate is held by PCAQ until they
turn 17 or 18 years of age respectively. Juniors may obtain a qualification of competency but
the certificates will be issued at when the minimum age requirements are met.
 Candidates must complete all of the minimum requirements as outlined in the PCAQ Level
‘C’ Instructors Guidelines Book.
 Level B - an Instructor must hold PCAQ Level ‘C’ or NCAS Level 1 for a minimum of 2 years
and have Judging accreditation in at least one of the following:- Dressage, Showjumping or
Jumping Equitation, before being eligible to be assessed for PCAQ Level ‘B’ in addition to
being a minimum of Gymkhana Level Course builder.
 There is no restriction on the number of Instructors each Club may have.
 All PCAQ Instructors are responsible to give Instruction to fellow Club members.
 Instructors are required to attend 25% of their Club’s rally/muster days.
 Instructors who fail to do this may have their Appointments revoked by their club.
 Zone Instructors have additional duties associated with their Zone after fulfilling their Club
requirements.
SECTION 28
102
 All Instructors are required to attend Refresh Clinics as arranged by their Regional Director of
Coaching or Zone Chief Instructor at least once every 4 years to retain accreditation.
PREPARATION OF CLINICS/REFRESHER CLINICS
 Refresher Clinic or Training Clinics will be held in Regions or Zones and may be attended by
an interested person who is nominated by their Club as well as those working towards
accreditation.
 Zones should make every effort to have Clinics on a regular basis to help improve the
standard of Instructors in specialized fields.
 Preparation and refresher clinics are to be approved by the ZCI and RDC.
 Presenters/educators for preparation/refresher clinics to also be approved by the ZCI and
RDC.
 Clubs are welcome to conduct their own preparation/refresher clinics but these will not be
formally recognized unless approved by the ZCI and RDC.
KNOWLEDGE REQUIRED
 PCAQ LEVEL ‘C’ is equivalent to Proficiency Certificate ‘D’ and ‘C’ Certificate Work
 PCAQ LEVEL ‘B’ is equivalent to Proficiency Certificate ‘K’ and ‘B’ Certificate Work
 PCA NCAS Preliminary is equivalent to Proficiency Certificate ‘E’ and ‘D’ Certificate Work
 PCA NCAS Level 1 is equivalent to greater than a PCAQ Level C but less than a PCAQ Level B
RECOGNITION OF PRIOR LEARNING
The PCA NCAS syllabus has core topics that are common to all Equestrian Coaches, ie.
Equestrian Australia, Riding for the Disabled Association and others; therefore Participants
undertaking PCA NCAS Preliminary/Level1 can apply for Recognition of Prior Learning or Current
Competence (RPL/RCC) as can those undertaking PCAQ accreditation.
Candidates can apply for RPC/RCC if they believe their prior learning and experience mean they
already have the competencies for PCA NCAS Preliminary or PCA NCAS Level I or other PCAQ
Accreditations
PCA NATIONAL COACHING ACCREDITATION SCHEME
PCAQ NCAS Contacts for additional information:
Sue Bondfield
Southern Region
Ph:
Michael Carlson South East Region
Ph:
Sarah Standen
Far Northern Region Ph:
Megan Wray
Burnett Region
Ph:
Jenny Murphy
Central Region
Ph:
Jane Bell
South East Region
Ph:
Raymond Kelley Northern Region
Ph:
Pam Shipman
Capricornia Region
Ph:
Gay Dempsey
Western Region
Ph:
4661 2241
0417 746436
4067 6003
4157 6810
4958 1533
5541 1455
0429 790082
4997 3734
4623 7179
NCAS PRELIMINARY, LEVEL 1 & MOUNTED GAMES PONY CLUB COACH
ACCREDITATIONS
Refer Also to PCAQ Instructors’ General Guidelines
o
Commencement date: January 1, 2009
o
Competency based
o
Flexible, self-paced learning
o
Incorporates ACC Coaching Principles
o
National Accreditation – Recognised in all states
SECTION 28
103
o
o
o
Up Dating System with Refresher every 4 years
Recognised by Aus. Sports Commission
Recognition of Prior Learning
PCA National Coaching Accreditation Scheme Preliminary Pony Club Coach
The NCAS Preliminary Pony Club Coach is a National Pony Club Course which was introduced
by PCA in 2009; course covers beginner level up to D & D* proficiency certificate standard.
Before applying to be assessed as Level 1 Coaches, Preliminary Coaches are required to:
 Complete a minimum of 10 hours coaching, as Preliminary Coaches
 Complete the Level 1 Coaching Logbook,
PCA National Coaching Accreditation Scheme Level 1 Pony Club Coach
The NCAS Level Pony Club Coach is a National Pony Club Course which was introduced by
PCA in 2011; course covers beginner level up to C & C* proficiency certificate standard
PCA National Coaching Accreditation Scheme Pony Club Coach
– MOUNTED GAMES SPECIALIST
Candidates must hold a current PCA NCAS Preliminary Coach accreditation and have
completed Modules 1,2 and 3.1 – 3.5 of the NCAS Pony Club Level 1 course
The course enables a coach to prepare a competition team for travel and competition, and
identify the impact that team dynamics and travel have on the individual – as well as promoting
safe practices at all times and how to care for borrowed horses at competition.
PCA National Coaching Accreditation Scheme Junior Pony Club Coach
Candidates (Minimum age 15 years ) must complete the PCA NCAS Preliminary Coach
accreditation process
An adult coach or instructor must be in attendance on the grounds, while junior coach is
teaching.
WHY NATIONAL ACCREDITATION?
The Australian Sports Commission is responsible for the majority of funding that is given to
sports in Australia.
They have developed a National Coaching Accreditation Scheme (NCAS) that is designed to
maximise the training and development of sports people in all disciplines. This scheme requires
quality and consistency in the standard of coaching offered to athletes.
Until 2008 there was no true national course in Pony Club, as not all states participated in the
previous scheme attempted. This basically meant Pony Club Coaches were only recognized in
the state in which they gained their qualifications and there was no national data base of pony
club coaches.
The NCAS Pony Club Courses have been accepted by all states.
NCAS CANDIDATE INFORMATION
 The NCAS Preliminary Pony Club Coach and Level 1 Coach Courses, have a focus on
coaching principles; they are self-paced with log books and coaching notes provided.
 There is no first aid qualification or riding requirement for Preliminary or Level 1 Courses.
 Once qualified, Preliminary and Level 1 Coaches are nationally recognised and able to hold
rallies without a level C present - the Preliminary course is also an excellent pre-cursor for
PCAQ Level C.
SECTION 28
104
 Candidates register for the course through their clubs, on the form included in the administration
handbook or on the PCAQ website. The form, which must be accompanied by the appropriate
fee is forwarded to the office of PCAQ; candidates will then receive their Workbooks and
Logbooks.
 Assessments, which are competency based, will be held at Zone level and could be conducted
more than once a year if the need is indicated. The assessment process requires the completed
logbooks to be sighted and for candidates to teach three lessons (1 flat work, 1 grid or pole work
and 1 mounted game) which they choose from a total of 13 previously prepared lesson plans in
their logbooks and practiced at their club.
After the assessment process, successful candidates are required to sign a copy of the Coaches
Code of Conduct, and return them with their Assessors sign-off sheet and the NCAS Registration
Form and Fee to PCAQ. These will then be entered in the databases at PCAQ and the Australian
Sports Commission. An updated Membership card will be issued, together with an NCAS Coach
Certificate and Activity Sheet.
ZONE/CLUB INFORMATION
Zone Preliminary and Level 1 Coach assessors will be appointed after the assessors have gained
sufficient relevant experience with the course and its requirements. NB Assessors must be NCAS
Accredited to the same or a higher Level than the standard to which they are assessing
All information is included in the NCAS Pony Club Coach Coaching Notes, as is the Coaches’
Code of Ethics, which all successful candidates are required to sign.
Club Mentors: these are people who can assist the NCAS candidates with horsemastership and
the practical learning process. They are, ideally Club Chief Instructors or Level C/NCAS1 or
higher coaches who can take on the mentoring role as needed. Mentors will work with the
candidate to ensure they are competent at a particular skill before signing the candidate’s
logbook. NB. Mentors should not assess their own trainees.
CURRENT LEVEL C’s AND THE NCAS SYSTEM
The format for the new National NCAS Level 1 Pony Club Coaching qualification became
available from 2010.
The NCAS Preliminary Pony Club Coaching qualification is a pre-requisite for NCAS Level 1
Pony Club Accreditation, unless the coach is a previously registered Level 1 Pony Club Coach
seeking re-registration. They and current level C’s will be able to complete a Transition
workbooks and Courses (forms 34, 36) , which is available from PCAQ to enable their NCAS
registration .
This can be done when they complete their refresher or sooner if so desired. The NCAS
courses have regular updating requirements with re-registration due every 4 years.
An NCAS level 2 course will be developed in the future allowing for specialisation of coaches.
SECTION 28
105
TECHNICAL OFFICIALS
PCAQ Technical Officials include Dressage Judges, Showjumping Judges, Coursebuilders,
Jumping Equitation Judges, Scorers and Technical Delegates. From time to time, courses for
these accreditations are offered by PCAQ.
SHOWJUMPING
COURSEBUILDING /JUDGING - Course is 2 days duration. Two School, qualified Officials will
accredit.
Candidates Accreditations will be graded at: Gymkhana, Zone and Official Levels.
Successful candidates will be accredited and placed on the Official PCAQ List for this
discipline.(
(A Probationary accreditation may be given if it is felt they need to gain more experience before
becoming fully accredited)
State Championship courses will be built by members of the CIP or appointees of the CIP.
Judges will also be approved by the CIP or appointees of the CIP.
DRESSAGE
A set of Pre accreditation requirements for Dressage judges was implemented in Jan 2013, this
includes previous pencilling experience, time spent with a mentor judge and a written test prior
to applying to become accredited. Accreditation format is then:
A)
Instruction - 1 day duration
B)
Judging - 1 day duration
Successful candidates at Judging schools may be accredited (Preliminary, Novice and
Elementary) or given a Probationary grading if it is felt they need to gain more experience
before becoming fully accredited (required to judge a further six times with mentor judges
assessment)
Succesful candidates will have their names and addresses added to the PCAQ Judges list if
they are prepared to judge.
Persons who can provide proof of experience in judging Dressage may apply to the Dressage
Sub-Committee for accreditation.
JUMPING EQUITATION
A)
Instruction - 1 day duration
B)
Judging - 1 day duration
Successful candidates will be either fully accreditedor given a Probationary grading if it is felt
they need to gain more experience before becoming fully accredited Succesful candidates will
have their names and addresses added to the Official PCAQ List for this discipline.
SCORERS/TECHNICAL OFFICIALS
A Scoring Handbook is available for purchase from PCAQ.
PCAQ JUDGES AND COURSEBUILDERS LISTS
At the beginning of each year, PCAQ sends out in a Newsletter, a set of accredited Dressage,
Showjumping and Jumping Equitation Judges and Coursebuilders. These lists are also sent out
to clubs/zones conducting official events.
To help keep the information accurate, please advise PCAQ by letter if you change address
and/or phone number or are no longer wish to be contacted and asked to judge/coursebuild.
Approximately every three years, all persons on judging and course builders lists are sent a
letter requesting that they
SECTION 29
106
 forward in their accreditation record card
 indicate their wish to remain on the list, or alternatively, their wish to be removed
 confirm that their contact details are correct
All accredited persons should make sure that they reply to this letter by the requested date,
otherwise the update will not be registered on the computer and their name will not appear on
the next list.
If you believe names are missing from any of the lists, please write to PCAQ stating the
person's name, address and phone number, the qualifications held as well as the name of the
person who gave them their qualifications and date of school attended.
TECHNICAL DELEGATES (PCAQ Officials)
A Technical Delegate will be appointed/approved by the Relevant Sub -Committee as its official
representative at each Official Event.
The Technical Delegate will be responsible for inspecting the courses and venue prior to the
event. It is up to the organisers to contact this person to arrange for an inspection of the same.
The inspection to be in sufficient time to allow for any alterations to be carried out.
The Technical Delegate will be present on the day of the Event:
- to ensure that they are conducted in accordance with the Rules;
- to act as technical delegate;
- to give what help and guidance may be required;
- to inspect and approve the courses before they are shown to the riders;
- to authorise appropriate alterations being made if, in his opinion, the courses are not in all
respects within the limits laid down in the Rules or are unsuitable for the classes of horses
expected to take part;
- to take responsibility for all decisions except where otherwise stated in the rules.
His/her sole task at a Event will be that of Technical Delegate. Expenses incurred by the Technical
Delegate will be the responsibility of the Organiser.
Should the Technical Delegate feel that there were any issues arising from the event which need to
be addressed, a report should be submitted to PCAQ within 7 days of the event.
SECTION 29
107
PCAQ TECHNICAL DELEGATE ACCREDITATION PATHWAY 2016
All experienced PCQ members are encouraged to consider qualifying as a TD as there is a high
demand for qualified TDs and those in the process of becoming accredited as TDs would
appreciate guidance.
It is an essential requirement of PCQ that an approved TD be in attendance at all:
PCAQ Official Horse Trial competitions:
Horse Trials are a combination of 3 disciplines and thus a broad understanding of all 3
disciplines is desirable
 PCQ Official Dressage competitions:
 PCQ Official Combined Training competitions:
 PCQ Official Showjumping competitions:
 PCQ Official Jumping Equitation competitions
Official events in these disciplines cannot occur without the attendance of a TD.
TDs can be from the list of Official PCQ TD's or can be an approved EA/EQ TD for Horse Trials,
Dressage and Showjumping.
Unofficial events are not required to have an official TD, however these events often do have
one. It is also an opportunity to gain experience as a TD.
Pathway for TD Accreditation
PCQ members wishing to be accredited as an Official PCQ Technical Delegate apply to the
relevant Subcommittee in the following manner.
1.
2.
3.
4.
5.
Member completes Application Form.
Application is made to the Club and endorsed by Club Secretary and Club Chief Instructor;
Forwarded to Zone and endorsed by Zone Secretary and Zone Chief Instructor;
Zone forwards to PCQ.
Applicants’ suitability will be assessed on their experience officiating or competing in any or
all of the disciplines and their existing PCQ and EA qualifications by the relevant subcommittee.
Suitable applicants will be given probationary status which can be upgraded to full status after
successfully officiating at 2 events.
Desirable qualifications that should be included on the application may include:
 current instructors certificates
 dressage or showjumping qualifications
 showjumping course building qualifications
 experience as a competitor or official at horse trials
 attendance at X/C course building schools
 previous experience as a X/C course builder
 experience at running official days i.e. dressage, showjumping, horse trials, CT
 any other experience that may be considered pertinent. Experience with PCQ equestrian
events is essential and this can be quite varied. Include all relevant experience on
application form.
 Recommendation by an accredited TD.
SECTION 29
108
PCAQ ZONES
PCAQ comprises of 25 Zones across the State:
The Zones support and organise communication, event calendars, training and
accreditation for the clubs within their areas under the guideance and direction of the
Regional Director of Coaching
Zones also act as conduits through which clubs communicate with the state and assist
clubs with administrative and discipline issues
SECTION 30
109
ZONE COLOURS
ZONE 1
Purple/Gold/White
White Shirt, Purple/Gold striped tie, Beige Jods, Purple Pullover/Zone Badge
Purple Saddlecloth with white No.1
Clubs: Brookfield, Corinda, Darra Oxley, Gumdale, Hendra, Karana Downs,
Moggill, Mt. Gravatt, Northern Suburbs, Park Ridge, Redlands, Ridgewood Heights,
Runcorn, Samford Golden Valley, Southside, Waterford, Wynnum, Yarawa
ZONE 2
Red/White
White Shirt, Red tie, Red pullover
Red saddlecloth with white trim
Clubs: Beaudesert, Canungra, Cedar Creek, Chambers Flat, Greenbank,
Jimboomba, Kooralbyn, Mudgeeraba, Nerang, Oxenford, Southport, Tallebudgera,
Tamborine,
ZONE 3
Navy Blue
White Shirt, Navy tie, Navy pullover
Navy saddlecloth with white trim
Clubs: Brisbane Valley, City of Ipswich, Fassifern, Gatton, Harrisville, Hattonvale,
Karalee, Laidley, Lowood Fernvale, Moore, Rosewood, Withcott, Wivenhoe
ZONE 4
Bottle Green
White Shirt, Bottle green tie, bottle green pullover
Bottle green saddlecloth with gold trim
Clubs: Allora, Bell, Brymaroo, Cabarlah, Cambooya, Crows Nest, Dalby,
Goombungee, Kurrajong, Millmerran, Oakey, West Toowoomba
ZONE 5
Orange/White
Orange shirt, white tie, navy pullover
Orange saddlecloth with white trim
Clubs: Chinchilla, Hannaford, Jandowae, Miles, Tara, Taroom, Wandoan, Condamine
ZONE 6
Blue/Gold
White shirt, Blue/gold/white tartan tie, Blue pullover
Blue saddlecloth with gold trim
Clubs: Buderim, Caloundra, Coolum Beach, Cooroy, Eudlo, Eumundi,
Glasshouse, Gympie, Kenilworth, Kia-Ora, Maleny, Maroochy, Mary Valley,
Mooloolah, Nambour, Pomona, Tewantin-Noosa, Widgee, Yandina
ZONE 7
Yellow
White Shirt, Yellow tie, Beige Jods, Gold pullover
Gold saddlecloth with black numerals
Clubs: Avondale, Biggenden, Bororen, Bundaberg, Captain Creek, Gin Gin, Hervey
Bay, Isis, Maryborough, Musgrave, South Kolan, Tiaro
ZONE 8
Orange/White
White Shirt, Orange tie and Navy pullover
Navy saddlecloth with orange trim & orange 8
Clubs: Blackbutt, Goomeri, Kilkivan, Kingaroy, Kumbia, Nanango, Wondai,
SECTION 30
110
ZONE 9
Pink/Black
White shirt, black tie and black pullover with pink trim
Iridescent pink saddlecloth with black trim
Clubs: Baralaba, Bauhinia, Biloela, Callide Valley, Calliope, Gladstone,
Goovigen, Discovery Coast, Monto, Moura, Theodore, Wowan
ZONE 10
Aqua/Orange
Aqua shirt with orange tie, black pullover
Aqua saddlecloth with orange trim
Clubs: Gargett, Glenden, Mackay Nth, Mackay, Moranbah, Nebo, Pioneer River
Valley, Sarina
ZONE 11
Blue/Gold
White shirt, blue & gold tie, blue & gold pullover
Clubs: Alligator Creek, Ayr, Black River, Charters Towers, Giru, Herbert River,
Moondarga, Townsville,
ZONE 12
Orange/green
Clubs: Bollon, Dirranbandi, St. George
ZONE 13
Orange/chocolate
Clubs: Augathella, Morven, Paroo, Quilpie, Tambo, Thargomindah, Warrego
ZONE 14
White/lime green
White shirt, lime green tie, white/lime trim saddlecloth
ZONE 15
Clubs: Alpha, Aramac, Barcaldine, Barcoo, Blackall, Cone Break, Longreach,
Muttaburra
Red/Navy/White
White shirt, Navy tie, red pullover
Navy saddlecloth with red trim
Clubs: Blackwater, Callistemon, Clermont, Comet River, Dingo, Duaringa, Dysart,
Emerald, Mackenzie River, Middlemount, Peak Downs, Rolleston, Springsure
ZONE 16
Bottle green/white
White shirt, bottle green tie, bottle green pullover
Bottle green saddlecloth with gold trim
Clubs: Barakula, Eidsvold, Gayndah, Mundubbera
ZONE 18
Red/Green
Red diamond on green square
White shirt, green & red striped tie
Clubs: Atherton, Babinda, Cairns, Earlville, Edmonton, Freshwater,
Gordonvale, Innisfail, Kuranda, Malanda, Mareeba, Millaa Millaa, Mossman
Ravenshoe, Tully
ZONE 20
SECTION 30
Royal blue/sky blue
White shirt royal blue tie, royal blue pullover
Clubs: Bendemere, Dunkeld, Injune, Maranoa, Roma, Surat
111
ZONE 21
Royal blue/Lime
Royal blue saddlecloth with lime trim
Clubs: Cunningham, Inglewood, Killarney, Stanthorpe, Texas, Warwick
ZONE 22
Gold
White shirt, gold tie
Gold saddlecloth with black trim and number
Clubs: Bowen, Cannonvalley, Collinsville, Euri Creek, Proserpine
ZONE 23
Mid blue/white
Mid blue shirt, white tie, blue pullover
Mid blue saddlecloth
Clubs: Flinders, Hughenden, Richmond, Winton
ZONE 25
Aqua/blue
White shirt, red tie with stripes, red pullover
Mid blue saddlecloth
Clubs: Argylla, Cloncurry, Julia Creek, Mt. Isa, North West, Boulia
ZONE 26
Aqua/white
White shirt, navy tie aqua vest/ pullover
Navy saddlecloth with white &aqua trim and number
Clubs: Alany Creek,Bramble Bay, Burpengary, Caboolture, Dayboro, Delaneys Creek,
Kilcoy, Mt Mee, Narangba, Pine Rivers, Redcliffe, Toorbul, Woodford
ZONE 27
Red/navy
White shirt, red tie and navy pullover
Navy saddlecloth with red trim
Clubs: Alton Downs, Bajool, Balmoral, Caves, Clarke Creek, Crompton Park, Fitzroy
ZONE 28
Yellow/red
Clubs: Goondiwindi, Westmar, Yarrill Creek
SECTION 30
112
THE FOLLOWING PAGES CONTAIN PCAQ FORMS
Because of their being subject of immediate and frequent change, the following forms
may not be current.
All current forms are also available on the PCAQ website www.pcaq.asn.au
The forms in this handbook are undated; they are supplied to assist those who are unable to readily access PCAQ forms from
the Association Website, however, it is reccommended that, whenever possible, the current, dated forms should be downloaded
from PCAQ website.
NB: if using forms from this Handbook please ensure all fields are completed including Dates
The Pony Club Association of Queensland Inc
Administration Handbook
Created:30th November 2007 Last Review 6TH July 2016
Page 113
ZONE
CLUB
SHIRT
TIE
PULLOVER
JODHPUR
SADDLECLOTH
LOCATION
1
BROOKFIELD PONY CLUB
BEIGE
BTL GREEN
BOTTLE GREEN
BEIGE
GREEN
BROOKFIELD SHOWGROUNDS
1
CORINDA PONY CLUB
WHITE
NAVY
NAVY
BEIGE
NAVY
RINORA ST,CORINDA
1
DARRA OXLEY PONY CLUB
DK GREEN
WHITE
CASHMERE GREEN
FAWN
DK GREEN
BOUNDARY RD RICHLANDS
1
GUMDALE PONY CLUB
WHITE
YELLOW
BROWN/GOLD STRS
BEIGE
GOLD/YELLOW
108 WRIGHT ST BELMONT
1
HENDRA PONY CLUB
LIGHT GREEN
BOTTLE GREEN
BTL GREEN/2 WH STR ON BAND
BROWN
BOTTLE GREEN/BROWN TRIM
NUDGEE RD, HENDRA
1
KARANA DOWNS PONY CLUB
WHITE
TARTAN
NAVY GREEN TRIM
NAVY BLUE
NAVY BLUE/GREEN TRIM
POWELLS RD,KARANA DOWNS
1
MOGGILL PONY CLUB
WHITE
AQUA/BRWN STR
BROWN
BEIGE
TEAL BLUE/BROWN TRIM
LANCING ST PULLENVALE
1
MOUNT GRAVATT PONY CLUB
MITCHELL BLUE
WHITE
NAVY
BEIGE
WHITE/BLUE TRIM
PREBBLE STREET, ROCHEDALE
1
NORTHERN SUBS PONY CLUB
WHITE
FOREST GREEN
BROWN//WHT STRIPE ON V
FAWN
BOTTLE GREEN
ALBANY CR.RD,BRIDGEMAN DNS
1
PARK RIDGE PONY CLUB
WHITE
CHERRY RED
RED
FAWN
BLACK WITH RED TRIM
JUDITH STREET, MARSDEN
1
REDLANDS PONY CLUB
WHITE
NAVY BLUE
MAROON
BEIGE
MAROON
CLEVELAND/REDLAND BAY RD TH'LANDS
1
RIDGEWOOD HTS PONY CLUB
MAROON
GOLD
MAROON
BEIGE
MAROON /GOLD TRIM
ROCKLEA SHOWGROUNDS
1
RUNCORN PONY CLUB
WHITE
BEIGE
BTL GRN W BEIGE WHITE STR
BEIGE
BTTLGREEN,BEIGE & WHITE TRIM
WARRIGAL RD,RUNCORN
1
SAMFORD G/V PONY CLUB
GOLD
BOTTLE GREEN
BOTTLE GREEN
FAWN
GREEN/GOLD
RICHARDS RD,SAMFORD
1
SOUTHSIDE PONY CLUB
GOLD
MAROON
MAROON/GOLD STRIPES
FAWN
MAROON
BARWON STREET, MORNINGSIDE
1
WATERFORD PONY CLUB
WHITE
ROYAL BLUE
ROYAL BLUE
BEIGE
ROYAL BLUE/PALE BLUE PIPING
WEABER RD, BUCCAN
1
WYNNUM PONY CLUB
WHITE
BTL GREEN
BOTLE GRN /WH TRIM NK'LINE
BEIGE
GRN/GLD CHECK/GLD TRIM
BOGNOR ST TINGALPA
1
YARAWA PONY CLUB
PALE BLUE
RED TARTAN
NAVY
BEIGE
L/BLUE/RED TRIM
YARAWA ST, KENMORE
2
BEAUDESERT PONY CLUB
PALE YELLOW
PALE BLUE
BLUE
BEIGE
L YELLOW/L BLUE BAND
BEAUDESERT SHOWGROUNDS
2
CANUNGRA PONY CLUB
DARK BOTTLE
YELLOW
GREEN
BEIGE
BOTTLE GREEN
LAMINGTON NAT PARK RD
2
CEDAR CREEK PONY CLUB
WHITE
PURPLE
AMETHYST
BEIGE
PURPLE WHIT E TRIM
BEENLEIGH /BEAUDESERT RD
2
CHAMBERS FLAT PONY CLUB
LIGHT BLUE
DK BLUE
DK BLUE LT.BLUE STR
FAWN
DJ BLUE/L BLUE TRIM
CHAMBERS FL.RD.CH.FLAT
2
GREENBANK PONY CLUB
WHITE
TANGERINE
TANGERINE
BEIGE
BLACK CHECK/TANGE TRIM
L201 CAMPBELL RD GREENBANK
2
JIMBOOMBA PONY CLUB
BLUE GINGHAM
RED
ROYAL
BEIGE
ROYAL BLUE/RED TRIM/CLUB
MT LINDSAY HWAY
2
KOORALBYN PONY CLUB
GOLD
BLACK
BLACK
BEIGE
YELLOW/GOLD
KOORALBYN VALLEY
The Pony Club Association of Queensland Inc
Administration Handbook
Created:30th November 2007 Last Review 6TH July 2016
Page 114
2
MUDGEERABA PONY CLUB
WHITE
TARTAN
ROYAL BLUE
BEIGE
LIME GREEN/ROYAL BLUE TRIM
WORONGARY RD, MUDGEERABA
2
NERANG PONY CLUB
WHITE
BLK/RED/YEL/BL TART
BLACK
BEIGE
WHITE/BLK TR & NAME
YARRIMBAH DR, NERANG
2
OXENFORD PONY CLUB
ROYAL BLUE
BLUE/GOLDSTRIPE
NAVY
BEIGE
BLUE/GOLD TRIM
OBERON WAY,OXENFORD
2
SOUTHPORT PONY CLUB
PALE BLUE
MAROON
PALE BLUE
BEIGE
PALE BLUE
QUEEN ST, SOUTHPORT
2
TALLEBUDGERA PONY CLUB
PALE BLUE
ROYAL/PL BLUE DIA STR
ROYAL BLUE
FAWN
ROY.BL/L.BLUE TRIM
ANDREWS RD, TALLEBUDGERA
2
TAMBORINE PONY CLUB
BURGUNDY
BLACK
BLACK
BEIGE
BURGUNDY
MIDDLE PARK,TAMBORINE
3
BRIS.VALLEY PONY CLUB
BEIGE
GREEN
TOOGOOLAWAH
3
FASSIFERN PONY CLUB
WHITE
PINK
GREY
BEIGE
PINK
3
GATTON PONY CLUB
WHITE
BLACK
MAROON
FAWN
MAROON BLK/WH.TRIM
SHOWGROUNDS, BOONAH
GRANTHAM REC & SPORTS GRDS
CHRISTOPHER ST
3
HARRISVILLE PONY CLUB
WHITE
BROWN/GOLD STR
DARK BROWN
BONE
YELLOW/BROWN TRIM
SHOWGROUNDS,WARRILL VIEW
3
HATTONVALE PONY CLUB
DOVE GREY
MAROON
MAROON
FAWN
MAROON/GREY
WOOLSHED CK/LONG GULLY RDS
3
KARALEE PONY CLUB
WHITE
NAVY
RED
FAWN
NAVY/RED & GREY TRIM
3
LAIDLEY PONY CLUB
WHITE
BROWN
CHOCOLATE
3
LOWOOD F'VALE PONY CLUB
WHITE
NAVY/RED STR IN V NECK
NAVY
FAWN
NAVY/RED/WHITE TRIM
LOWOOD SHOWGROUNDS
3
ROSEWOOD PONY CLUB
WHITE
RED
RED
BEIGE
RED/WHITE "R"
ROSEWOOD SHOWGROUNDS
3
WITHCOTT PONY CLUB
BLUE
GOLD
BEIGE
GOLD
HELIDON
3
WIVENHOE PONY CLUB
BEIGE
AQUA/BLACK/ORANGE
4
ALLORA PONY CLUB
WHITE
MAROON/WH STRIPE
MAROON
BEIGE
MAROON
4
BELL PONY CLUB
LEMON
GREEN/GOLD
BOTTLE GREEN
4
BRYMAROO PONY CLUB
SKY BLUE
MAROON
MAROON
NAVY
SKY BLUE/NAVY TRIM
4
CABARLAH PONY CLUB
BOTTLE GREEN
TARTAN
NAVY BLUE
NAVY
BOTTLE GREEN
RODEO GNDS,IRVINGDALE RD
SPORTS GRDS NEW ENGLAND HWY
CABARLAH
4
CAMBOOYA PONY CLUB
RED CHECK
WHITE
RED
BEIGE
RED/WHITE CHECK
LUCY ST,CAMBOOYA
4
CROWS NEST PONY CLUB
ROYAL BLUE
MAROON GOLD BLUE PIN STR
MAROON
NAVY BLUE
ROYAL BLUE WITH GOLD TRIM
EMU CK ROAD,
4
DALBY PONY CLUB
GOLD
BOTTLE GREEN
BEIGE
LIME GREEN/GOLD TRIM
DALBY S/GRDS NICHOLSON ST
4
GOOMBUNGEE HADEN PONY CLUB
LIME GREEN
TEAL/WHITE PIN
STRIPE
BLACK WITH TEAL PINSTRIPE
BLACK
BEIGE
BLACK
SHOWGROUNDS
4
KURRAJONG PONY CLUB
WHITE
GOLD
GOLD
GOLD BROWN LEAKF
SHOWGROUNDS
The Pony Club Association of Queensland Inc
Administration Handbook
SHOWGROUNDS
ALLORA SHOWGROUNDS
SHOWGROUNDS
Created:30th November 2007 Last Review 6TH July 2016
Page 115
4
MILLMERRAN PONY CLUB
WHITE
ROYAL BLUE
ROYAL BLUE
BEIGE
WHITE
MILLMERRAN SHOWGROUNDS
4
OAKEY PONY CLUB
WHITE
PURPLE/GOLD
PURPLE/GOLD STR
FAWN
PURPLE/GOLD
RACECOURSE RD,OAKEY
4
WEST TOOWOOMBA
WHITE
BROWN
BROWN
FAWN
WHITE, BROWN TRIM
SHOWGROUNDS
5
CHINCHILLA PONY CLUB
WHITE
MAROON
MAROON
BEIGE
BEIGE/MAROON TRIM
SHOWGROUNDS, CHINCHILLA
5
HANNAFORD PONY CLUB
SKY BLUE
YELLOW
ROYAL BLUE
BEIGE
NAVY
SPORTING GROUNDS
5
JANDOWAE PONY CLUB
COBALT BLUE
MAROON
ROYAL
BEIGE
ROYAL BLUE/MAROON TRIM
JANDOWAE SHOWGROUNDS
5
MILES PONY CLUB
DK GREEN
WHITE
DK GREEN/WHITE TRIM
FAWN
WHITE/BTL GREEN TRIM
MILES SHGR,HAWKINS ST
5
TARA PONY CLUB
WHITE
SKY BLUE
ROYAL BLUE
BEIGE
ROYAL BLUE
TARA SHOWGROUNDS
5
TAROOM PONY CLUB
LIGHT GREEN
YELLOW
BOTTLEGREEN
BEIGE
WHITE/GREEN TRIM
TAROOM SHOWGROUNDS
5
WANDOAN PONY CLUB
LIGHT BLUE
MAROON
MAROON
6
BUDERIM PONY CLUB
LILAC
BLACK
BLACK
CREAM
BLACK, LILAC TRIM
BALLINGER PARK, BUDERIM
6
CALOUNDRA PONY CLUB INC
RED
WHITE
BLACK
BLACK
RED/WHITE
PIERCE AVE,LITTLE MTN
6
COOLUM BEACH PONY CLUB
WHITE
STUART TARTAN
RED
NAVY
STUART TARTAN
TRITONIA DR COOLUM BEACH
6
COOROY PONY CLUB
WHITE
NAVY
TEAL & WHITE
NAVY
NAVY WH BINDING TEAL EMBLEM
JOHNSTON PARK COOROY
6
EUDLO PONY CLUB
WHITE
BLUE
BLACK
BLACK
BLACK & WHITE CHECK
EUDLO SPORTS GROUND
6
EUMUNDI PONY CLUB
PALE BLUE
DARK BLUE
DARK BLUE
NAVY
NAVY/LIGHT BLUE TRIM
DOONAN
6
GLASSHOUSE PONY CLUB
WHITE
TEAL GREEN
BROWN
BROWN
BROWN
BEERWAH SPORTSGROUND
6
GYMPIE PONY CLUB
PINK
BOTTLE GREEN
BOTTLE GREEN
BEIGE
GREEN/PINK TRIM
QUEENS PK DR GYMPIE
6
KENILWORTH PONY CLUB
WHITE
AQUA
NAVY
BEIGE
DARK BLUE/AQU TRIM & KPC
KENILWORTH SHOWGROUNDS
6
KIA ORA PONY CLUB
WHITE
MAROON GREY
MAROON GREY STR NECK/WST
BEIGE
MAROON/WH PIPING/GREY TRIM
TOM BEUTALL PK, KIA-ORA
6
KUNDA PARK PONY CLUB
HOT PINK
WHITE
BLACK
BLACK
WHITE
6
MALENY PONY CLUB
WHITE
LIME GREEN
BTL GREEN/L G STRIPE
CREAM
GREEN
SHOW GRNDS STANLEY RIV.RD
6
MAROOCHY PONY CLUB
PALE BLUE
GOLD
ROYAL BLUE
BEIGE
ROYAL BLUE/GOLD TRIM
EDWARD STREET, IMBIL
6
MARY VALLEY PONY CLUB
WHITE
ROYAL BLUE
ROYAL BLUE
6
MOOLOOLAH PONY CLUB
WHITE
PURPLE
PURPLE
BLACK
PURPLE
WAY ST, MOOLOOLAH
6
NAMBOUR PONY CLUB
GOLD
EMERALD
GREEN/GOLD STRIPE
BEIGE
GREEN/YELLOW TRIM
SPORTS GROUND, WOOMBYE
The Pony Club Association of Queensland Inc
Administration Handbook
WANDOAN SHOWGROUNDS
EDWARD ST,IMBIL
Created:30th November 2007 Last Review 6TH July 2016
Page 116
6
POMONA PONY CLUB
WHITE
GOLD
NAVY
NAVY
NAVY BLUE, GOLD TRIM
POMONA SHOWGROUNDS
6
TEWANTIN-NOOSA PONY CLUB
FAWN
GOLD
GOLD
BEIGE
BURGUNDY
BUTLER ST SPORTS
6
WIDGEE PONY CLUB
JADE GRN
GOLD
GOLD
ROYAL BLUE
GOLD (YELLOW)
WIDGEE RODEO GROUNDS
6
YANDINA PONY CLUB
WHITE
GOLD
BOTTLE GREEN
BEIGE
GREEN/WHITE TRIM
ANDERSONS ROAD, YANDINA
7
AVONDALE PONY CLUB
LEMON
BLACK
BLACK
BEIGE
BLACK/GOLD TRIM
BUSH'S RD
7
BIGGENDEN PONY CLUB
BLUE
YELLOW
BLUE
BEIGE
LIGHT BLUE/GOLD TRIM
BIGGENDEN SHOWGROUNDS
7
BOROREN PONY CLUB
MAROON
BLACK
GREY
BLACK
MAROON/BLACK TRIM
WADELEIGH STREET, BOROREN
7
BUNDABERG PONY CLUB
GOLD
BLUE/2 DIAG GOLD STR
NAVY BLUE
NAVY BLUE
NAVY GOLD TRIM AND NAME
7
CAPTAIN CREEK PONY CLUB
TEAL BLUE
BLACK
BEIGE
TEAL BLUE
BUND REC PRECINCT KENDALLS RD
CAPTAIN CREEK SPORTS GROUND,
MURPHY ROAD CAPTAIN CREEK
7
GIN GIN PONY CLUB
HONEY BEIGE
PRINCESS .MARG.TARTAN
RED
BEIGE
WHITE
7
HERVEY BAY PONY CLUB
WHITE
TEAL BLUE
TEAL BLUE
BEIGE
TEAL
CNR SAUNDERS/ BUNDABERG RD GIN GIN
DUNDOWRAN EQ PK LOWER MTN RD
DUNDOWRAN
7
ISIS PONY CLUB
WHITE
BROWN/ 2 DIAG W STR
BROWN WHITE STR
BEIGE
WH/BROWNTRIM, CLUB BADGE
BRUCE H'WAY,APPLE TREE CREEK.
7
MARYBOROUGH PONY CLUB
MAROON
GOLD
MAROON
FAWN
MAROON/GOLD TRIM
M’BOROUGH EQUEST PARK BRUCE HWY
7
MUSGRAVE PONY CLUB
JUNIOR NAVY
WHITE
NAVY BLUE
BEIGE
ROY BLUE/WH TRIM/ CLUB BADGE
BUND REC PRECINCT, UNIVERSITY DRIVE
7
SOUTH KOLAN PONY CLUB
BOTTLE GREEN
WHITE
BOTTLE GREEN
FAWN
B.GREEN/WHITE TRIM
60 RUTHS ROAD, SOUTH KOLAN
7
TIARO PONY CLUB
WHITE
PURPLE
PURPLE
BEIGE
PURPLE
INMAN ST TIARO
8
BLACKBUTT PONY CLUB
WHITE
GOLD
DARK GREEN
BANANA
DARK GREEN
BLACKBUTT SHOWGROUNDS
8
GOOMERI PONY CLUB
RED/WHITE CHK
NAVY
NAVY
NAVY
NAVY/RED TRIM
GOOMERI SHOWGRNDS,MOORE ST.
8
KILKIVAN PONY CLUB
SKY BLUE
RED ROYAL BL STRIPE
RED
FAWN
RED, R/BLUE TRIM, R/BLUE CLUB
KILKIVAN SHOWGROUNDS
8
KINGAROY PONY CLUB
WHITE
GREEN
GREEN
BEIGE
BOTTLE GREEN
SHOWGROUNDS, YOUNGMAN ST
8
KUMBIA PONY CLUB
GOLD
MAROON
MAROON
NAVY
GOLD
SPORTSGROUNDS,KUMBIA
8
NANANGO PONY CLUB
WHITE
BLACK
BLACK
BEIGE
BLACK/WHITE TRIM
NANANGO SHOWGROUNDS
8
WONDAI PONY CLUB
BLACK & GOLD CHK
BLACK
YELLOW
BLACK
BLACK WITH GOLD TRIM
WONDAI SHOWGROUNDS
9
BARALABA PONY CLUB
LIGHT GREEN
TARTAN
DARK BLUE
9
BAUHINIA PONY CLUB
MED BLUE
TARTAN
NAVY
NAVY
JADE GREEN/TARTAN TRIM
BAUHINIA SPORTSGROUNDS
9
CALLIDE VALLEY PONY CLUB
WHITE
BROWN
BROWN
BROWN
BOTTLE GREEN
BILOELA SHOWGROUNDS
The Pony Club Association of Queensland Inc
Administration Handbook
BARALABA SHOWGROUNDS
Created:30th November 2007 Last Review 6TH July 2016
Page 117
9
CALLIOPE PONY CLUB
BTL GREEN
WHITE
BTL GREEN
BEIGE
9
GOOVIGEN PONY CLUB
CHAMPAGNE
MAROON
MAROON
BEIGE
9
MONTO PONY CLUB
WHITE
EMERALD
BOTTL GREEN
BEIGE
GREEN
SHOWGROUNDSD,MONTO
9
MOURA PONY CLUB
SKY BLUE
NAVY
ROYAL
BEIGE
ROYAL BLUE
DAWSON HWAY, MOURA
9
THEODORE PONY CLUB
WHITE
BLUE/MAROON
MAROON
NAVY
MAROON GOLD TRIM
THEODORE SHOWGROUNDS
9
WOWAN PONY CLUB
PEACOCK BLUE
WHITE
RED
FAWN
DK BLUE WHITE TRIM
WOWAN SHOWGROUNDS
10
GLENDEN PONY CLUB
RED
WHITE
RED/WHITE
BLACK
ROYAL BLUE
PERRY DR,GLENDEN
10
MACKAY NORTH PONY CLUB
SKY BLUE
ROYAL
NAVY
NAVY
NAVY
GOLF LINKS RD BEACONSFIELD
10
MACKAY PONY CLUB
GREEN
TAN
GREEN
BEIGE
DK GREEN
ETON RD,MACKAY
10
MORANBAH PONY CLUB
WHITE
YELLOW
YELLOW
CHOCOLATE
GOLD/CHOC.TRIM
GOONYELLA RD, MORANBAH
10
NEBO PONY CLUB
GOLD
BLACK
BLACK/GLD TRIM
BLACK
BLACK/GLD TRIM
OXFORD ST, NEBO
10
PIONEER RIV.VAL.PONY CLUB
MING BLUE
MAROON
BLUE/MAROON
10
SARINA PONY CLUB
WHITE
GREEN
GREEN
FAWN
BTLE GREEN/WHITE TRIM
SHOWGROUNDS MACKAY RD
11
ALLIGATOR CK PONY CLUB
BLUE
MAROON
MAROON
FAWN
MAROON
PARKLAND RD,ALLIGATOR CK
11
AYR PONY CLUB
MID GREEN
BOTTLE GREEN
-
BEIGE
LT GREEN/BOTTLE
LOWER WICKHAM ST, AYR
11
BLACK RIVER PONY CLUB
LEMON
EMERALD GREEN
-
11
CHARTERS TWRS PONY CLUB
WHITE
BOTTTLE GREEN
OLIVE GREEN
FAWN
GREEN/WH TRIM C.T.P.C IN WHITE
11
GIRU PONY CLUB
LIGHT GREY
RED
REDCS
BEIGE
GREY/RED TRIM
11
HERBERT RIV.PONY CLUB
YELLOW
BROWN
FAWN
GOLD/DK BROWN TRIM
11
MOONDARGA PONY CLUB
WHITE
NAVY
-
11
TOWNSVILLE PONY CLUB
WHITE
MAROON
MAROON
12
BOLLON PONY CLUB
PALE GREEN
BOTTLE GREEN
BOTTLE GREEN
12
DIRRANBANDI PONY CLUB
WHITE
ROYAL BLUE
ROYAL BLUE
12
ST GEORGE PONY CLUB
WHITE
BROWN/YELLOW
NIGGER BROWN
13
AUGATHELLA PONY CLUB
WHITE
YELLOW
YELLOW
13
PAROO PONY CLUB
PALE BLUE
DK BLUE
The Pony Club Association of Queensland Inc
Administration Handbook
BTL GREEN/CLUB BADGE
TARAGOOLAR RD
GOOVIGEN SPORTSGROUND
BALNAGOWAN VIA PLEYSTOWE
BRUCE HWY,BLACK RIVER
FLINDERS HIGHWAY
TOWNSVILLE RD INGHAM
HAMMOND WAY,KELSO
BEIGE
MAROON
STUART DR WULGURU
RODEO GROUNDS
CREAM
ROYAL BLUE/WHITE TRIM
IDA ST DIRRANBANDI
'BOONBAH',ST GEORGE
BEIGE
YELLOW/WHITE APC
RODEO GROUNDS
CREAM
PALE BLUE/DK BL.TRIM
CUNNAMULLA SHOWGROUNDS
Created:30th November 2007 Last Review 6TH July 2016
Page 118
13
QUILPIE PONY CLUB
WHITE
ROYAL BLUE
ROYAL BLUE
NAVY
ROYAL/WHITE TRIM
RACECOURSE COMPLEX, QUILPIE
13
TAMBO PONY CLUB
LIGHT BLUE
MAROON
MAROON
MAROON
MAROON
ARTHUR ST,TAMBO
13
THARGOMINDAH PONY CLUB
13
WARREGO PONY CLUB
WHITE
BOTTLE GREEN
BOTTLE GREEN
BEIGE
BTL GRN/WHITE PIPING
CHARLEVILLE SHOWGROUNDS
14
ALPHA PONY CLUB
14
ARAMAC PONY CLUB
RED
ROYAL BLUE
RED
BEIGE
ROYAL BLUE & RED TRIM
ARAMAC SHOWGROUNDS
14
BARCALDINE PONY CLUB
YELLOW
BROWN
YELLOW/BROWN
FAWN
YELLOW/BRWN TRIM
CAPRICORN HWY E.BARCALDINE
14
BARCOO PONY CLUB
ROYAL/WHITE CHK
MAROON
-
-
-
YARAKA RACECOURSE, YARAKA
14
BLACKALL PONY CLUB
WHITE
BROWN
FAWN
BWN/WHITE TRIM
NTH BLACKALL-WOODLINE RD
14
CONE BREAK PONY CLUB
PALE BLUE
ROYAL BLUE
BEIGE
ROYAL
'GOOTABYNIA' BLACKALL
14
LONGREACH PONY CLUB
LT GREEN
BTL GREEN
BTL GREEN
GRN/BTL GRN TRIM
BOTTOMSTONE RANGE RD
14
MUTTABURRA PONY CLUB
CHELSEA BLUE
GREEN
FAWN
CHELSEA BLUE/BOTT.GREEN TRIM
RACECOURSE, MUTTABURRA
15
BLACKWATER PONY CLUB
WHITE
RED
NAVY
NAVY
15
CLERMONT PONY CLUB
WHITE
BOTTLE GREEN
BOTTLE GREEN
BEIGE
BOTTLE GREEN/ GOLD TRIM
SHOWGROUNDS, CLERMONT
15
COMET RIVER PONY CLUB
LIGHT GREEN
TARTAN
PURPLE
BEIGE
LIME GREEN
COMET RODEO GROUNDS
15
DINGO PONY CLUB
MAROON
WHITE STRIPED
MAROON
BLACK
MAROON/BLK&WHITE TRIM
1KM FROM POST OFFICE
15
DUARINGA PONY CLUB
BROWN
YELLOW
GOLD
FAWN
BROWN/GOLD TRIM
PC GROUNDS DUARINGA
15
DYSART PONY CLUB
MAUVE
PURPLE
PURPLE
SEASHORE ST, DYSART
15
EMERALD PONY CLUB
WHITE
AQUA
AQUA
BARTON ST,EMERALD
15
MACKENZIE RIV PONY CLUB
WHITE
BTL GREEN
BOTTLE GREEN
BEIGE
GREEN/WHITE TRIM
'ARIZONA' DINGO
15
MIDDLEMOUNT PONY CLUB
LEMON
ROYAL BLUE
ROYAL BLUE
NAVY
ROYAL BLUE YELL TRIM & LETTERS
GERMAN CREEK RD MIDDLE'MOUNT
15
PEAK DOWNS PONY CLUB
SKY BLUE
YELLOW
SKY BLUE/YELLOW
NAVY
WHITE/BLUE TRIM
BRIDGEMAN PARK,CAPELLA
15
ROLLESTON PONY CLUB
SKY BLUE
TEAL
ROYAL
NAVY BLUE
NAVY/RED TRIM
ROLLESTON PONY CLUB GROUNDS
15
SPRINGSURE PONY CLUB
WHITE
NAVY
ROYAL BLUE
NAVY
NAVY/WHITE
WEST ST, SPRINGSURE
16
BARAKULA PONY CLUB
WHITE
NAVY/RED STR
RED
NAVY
NAVY/RED TRIM
BLACKSWAMP RD, CHINCHILLA
16
EIDSVOLD PONY CLUB
LIGHT GREEN
BOTTLE GREEN
GREEN
BEIGE
BOTTLE GREEN/LIME GREEN TRIM
SHOWGROUNDS
BEIGE
The Pony Club Association of Queensland Inc
Administration Handbook
ROYAL
Created:30th November 2007 Last Review 6TH July 2016
ALPHA SHOWGROUNDS
TOM MORRIS LANE,BLACKWATER
Page 119
16
GAYNDAH PONY CLUB
WHITE
BTL GRN/YLW STR
BTL GRN VEST
BEIGE
BTL GRN/YLW TRIM & MOTIF
SHOWGROUNDS
16
MUNDUBBERA PONY CLUB
LEMON
BROWN
DK BROWN
BEIGE
BROWN YELLOW TRIM
SHOWGROUNDS
18
ATHERTON PONY CLUB
WHITE
ORANGE
ORANGE
BEIGE
ORANGE BLACK TRIM
EQUESTRIAN DR,TANDARA
18
BABINDA PONY CLUB
LEMON
MAROON
-
BEIGE
MAROON GOLD TRIM
SHOWGROUNDS
18
CAIRNS PONY CLUB
LIME GREEN
BLACK
-
BLACK
BLACK/WHITE C
TRINITY BEACH RESERVE
18
EARLVILLE PONY CLUB
WHITE/GOLD
GOLD
BEIGE
YELLOW PURPLE E
TELFORD ST,EARLVILLE
18
EDMONTON PONY CLUB
WHITE
DARK GREEN
18
FRESHWATER PONY CLUB
WHITE
18
GORDONVALE PONY CLUB
WHITE
PURPLE
18
INNISFAIL PONY CLUB
SKY BLUE
GOLD
18
KURANDA PONY CLUB
WHITE
NAVY
18
MALANDA PONY CLUB
18
MAREEBA PONY CLUB
WHITE
MAROON
18
MILLAA MILLAA PONY CLUB
WHITE
DARK BROWN
18
MOSSMAN PONY CLUB
WHITE
ROYAL/WHITE STR
18
RAVENSHOE PONY CLUB
BLUE
BLACK
18
TULLY PONY CLUB
LIGHT GREEN
20
BENDEMERE PONY CLUB
20
-
PLANTATION DR, EDMONTON
BEIGE
WHITE/RED TRIM/ RED 'F'
PURPLE/BLACK
BUNNY ADAIR PARK
VICO/HIVES ST
FAWN
SKY BLUE
NAVY
NAVY BLUE/WHITE TRIM & K
BEIGE
SKY BLUE
WHITE/MAROON TRIM
FAWN
MAROON
LEMON
BROWN
WHITE BROWN TRIM
THERESE CREEK RD
BEIGE
WHITE/ROYAL TRIM
GROGAN ST MOSSMAN
BLACK
BEIGE
BLACK/DK BLUE TRIM & R
MARSHAL'S PARK
YELLOW
GREEN
CREAM
GREEN/YELLOW TRIM
LEMON
BROWN
BROWN
CREAM
YELLOW/BROWN TRIM
JARRA CK RD TULLY
WALLUMBILLA S/GS 2ND SUN YULEBA R/C
4TH
DUNKELD PONY CLUB
BROWN/WHITE CHK
YELLOW
DARK GREEN
BROWN
BOTTLE GREEN/YELLOW TRIM
'DUNKELD' MITCHELL
20
INJUNE PONY CLUB
GOLD
GREEN
GOLD GREEN STRIPE
BEIGE
YELLOW/GREEN TRIM
RACECOURSE RESERVE, INJUNE
20
MARANOA PONY CLUB
WHITE
MAROON
MAROON
BEIGE
MAROON/WHITE TRIM
MITCHELL SHOWGROUNDS, ALICE ST
20
ROMA PONY CLUB
WHITE
NAVY
NAVY
BEIGE
ROYAL/WHITE TRIM
BURTONS RD, ROMA
20
SURAT PONY CLUB
SKY BLUE
MAROON
SKY BLUE
21
CUNNINGHAM PONY CLUB
SKY BLUE
YELLOW
SKY BLUE
NAVY BLUE
BLUE/YELLOW TRIM
BONEY MTN RECREATION
21
INGLEWOOD PONY CLUB
WHITE
BLACK
GOLD YELLOW
BEIGE
BLACK /GOLD TRIM,I NEAR SIDE
SHOWGROUNDS
21
KILLARNEY PONY CLUB
SKY BLUE
NAVY
NAVY
BEIGE
SKY BLUE/WHITE TRIM
SHOWGROUNDS,KILLARNEY
The Pony Club Association of Queensland Inc
Administration Handbook
NAVY
WATTLE ST,INNISFAIL
RACECOURSE
Created:30th November 2007 Last Review 6TH July 2016
Page 120
21
STANTHORPE PONY CLUB
APPLE GREEN
YELLOW
BURGUNDY
BEIGE
BURGUNDY GOLD TRIM
SHOWGROUNDS,WARWICK RD
21
TEXAS PONY CLUB
WHITE
ROYAL BLUE
ROYAL BLUE
BEIGE
ROYAL BLUE WT TRIM
TEXAS SHOWGROUNDS
21
WARWICK PONY CLUB INC
WHITE
GREEN GOLD STRIPE
BOTTLE GREEN
BEIGE
BOTTLE GREEN/GOLD TRIM
SHOWGROUNDS
22
BOWEN PONY CLUB
WHITE
BROWN
BROWN
FAWN
BROWN & WHITE
RACECOURSE RESERVE
22
CANNON VALLEY PONY CLUB
PALE BLUE
GOLD
NAVY
NAVY/GOLD TRIM
RIORDANVALE RD,CANNONVALLEY
22
COLLINSVILLE PONY CLUB
WHITE
YELLOW
YELLOW
BEIGE
YELLOW /WHITE TRIM
PELLIGAN CREEK
22
EURI CREEK PONY CLUB
LEMON
BROWN
LIGHT GREY
BEIGE
BROWN/GOLD TRIM
BRUCE HWAY,MERINDA
22
PROSERPINE PONY CLUB
BOTTLE GREEN
GOLD/YELLOW
-
23
FLINDERS PONY CLUB
LEMON
BOTTLE GREEN
23
HUGHENDEN PONY CLUB
WHITE
MAROON
23
RICHMOND PONY CLUB
WHITE
23
WINTON PONY CLUB
25
KELSEY CREEK.RD.
BEIGE
BTL.GRN/YELLOW TRIM
RACE COURSE
WHITE MAROON
BEIGE
MAROON WHITE TRIM
HUGHEDEN SHOWGROUNDS
ORANGE
-
CHOCOLATE
BRN /GOLD TRIM W.EMBLEM
RACECOURSE RESERVE
ROYAL BLUE
GOLD
-NA
BEIGE
BLUE YELLOW TRIM
WINTON SHOWGROUNDS
ARGYLLA PONY CLUB
SKY BLUE
BROWN
BEIGE
ROYAL BLUE/ BROWN TRIM
OLD MICA CK RD
25
CLONCURRY PONY CLUB
WHITE
NAVY
NAVY
NAVY
NAVY W/WHITE TRIM
AIRPORT ROAD
25
JULIA CREEK PONY CLUB
LIGHT BLUE
ROYAL BLUE
ROYAL BLUE
BEIGE
WHITE/BLUE TRIM
RACECOURSE RESERVE
25
MOUNT ISA PONY CLUB
WHITE
BROWN
BROWN
BROWN/WHITE TRIM
DAJARRA RD, MT ISA
25
NORTH WEST PONY CLUB
WHITE
MAROON
MAROON
OPTIONAL
MAROON
SEDAN DIP RESERVE
26
ALBANY CREEK PONY CLUB
LIGHT BLUE
NAVY
NAVY
NAVY
DARK BLUE
GREENSILL RD, ALBANY CREEK
26
BRAMBLE BAY PONY CLUB
WHITE
BROWN
BOTTLE GREEN
BEIGE
BROWN
TELEGRAPH RD FITZGIBBON
26
BURPENGARY PONY CLUB
APRICOT
BROWN
BROWN
DK BROWN
DARK BROWN/CLUB EMBLEM
BURPENGARY EQUES. CENTRE
26
CABOOLTURE PONY CLUB
BLUE
ORANGE
BLUE
BEIGE
NAVY/ORANGE TRIM
WILLIAMS ROAD, CABOOLTURE
26
DAYBORO PONY CLUB
WHITE
MAROON
NAVY BLUE/W STRIPE V
BEIGE
MAROON/ROYAL TRIM/BADGE
SHOWGROUNDS,MT.MEE RD
26
DELANEY'S CK PONY CLUB
LIME GREEN
BLACK
BLACK
BLACK
EMERALD GREEN/BLACK TRIM
BLEAKLEY RD RESERVE
26
KILCOY PONY CLUB INC
MINT GREEN
GOLD
BLACK
BEIGE
WH WITH GREEN TRIM / CLUB
SHOWGROUNDS
26
MOUNT MEE PONY CLUB
WHITE
PURRPLE
PURPLE
BLACK
PURPLE/BLK TRIM/WHITE WRITE
MT MEE SPORTS GROUND
26
NARANGBA PONY CLUB
WHITE
GREEN/YELLOW STR
DARK GREEN
BEIGE
DARK GREEN
CALLAGHAN RD NARANGBA
The Pony Club Association of Queensland Inc
Administration Handbook
Created:30th November 2007 Last Review 6TH July 2016
Page 121
26
PINERIVERS PONY CLUB
WHITE
PALE BLUE
PALE BLUE
FAWN
L BLUE/DK GREEN TRIM
DAYBORO RD, WHITESIDE
26
REDCLIFFE PONY CLUB
LIGHT BLUE
RED
RED
BLACK
RED/BLACK TRIM
MCGAHEY ST ROTHWELL
26
TOORBUL PONY CLUB
WHITE
LEMON
BLACK
BLACK
BLACK WITH YELLOW BORDER
PUMICESTONE RD
26
WOODFORD PONY CLUB
WHITE
MAROON/WHITE
MAROON
BEIGE
MAROON WHITE TRIM
NERUM RD
27
ALTON DOWNS PONY CLUB
LT BLUE
RED
NAVY/RED TRIM
DARK BLUE
RED/PALE BLUE TRIM
WAROULIA RESERVE, 'ALTON DOWNS'
27
BAJOOL PONY CLUB
YELLOW
MAROON
MAROON
BROWN
MAROON/WH.TRIM
HIGH ST, BAJOOL
27
BALMORAL PONY CLUB
WHITE
RED
RED
NAVY
BLUE RED TRIM
FIDDES ST, ROCKHAMPTON
27
BOULDERCOMBE
WHITE
GOLD
BOTTLE GREEN
BLACK
BLACK/GOLD TRIM
52496 BURNETT HWY, BOULDERCOMBE
27
CAVES PONY CLUB
WHITE
PURPLE
PURPLE
BEIGE
PURPLE
ROSMOYA RD, THE CAVES
27
CLARKE CREEK PONY CLUB
WHITE
DARK GREEN
DARK GREEN
CREAM
DARK GREEN/WHITE TRIM
RODEO GROUNDS, CLARKE CREEK
27
CROMPTON PK PONY CLUB
WHITE
SAXE BLUE
SAXE BLUE/WHITE
NAVY
ROYAL/WHITE
GRACEMERE RD, CROMPTON PARK
27
FITZROY RIVER PONY CLUB
LEMON
BRWN/LEM&GR STR
KELLY GREEN
BROWN
GREEN
REANEY ST,NTH ROCKHAMPTON
27
GRACEMERE PONY CLUB
WHITE
YELLOW
NAVY BLUE
NAVY BLUE
NAVY BLUE
RECREATION GROUNDS, GRACEMERE
27
MARLBOROUGH PONY CLUB
WHITE
LIME GREEN
ROYAL BLUE
CREAM
BLUE/L.GRN TRIM MOPC
RODEO GRNDS, MARLBOROUGH
27
PARKHURST PONY CLUB
WHITE
EMERALD
GREEN
BLACK
GREEN WHITE
NORMAN RD, NTH ROCKHAMPTON
27
YEPPOON PONY CLUB
PALE BLUE
MAROON
MAROON/BLUE STR
NAVY
MAROON/BLUE TRIM
ROCKHAMPTON RD YEPPOON
28
GOONDIWINDI PONY CLUB
WHITE
TARTAN
NAVY
BEIGE
TARTAN
SHOWGROUNDS GOONDIWINDI
28
WESTMAR PONY CLUB
WHITE
BROWN/GOLD
BROWN
FAWN
BROWN/YEL W & TRIM
SPORTSGROUNDS, WESTMAR
28
YARRILL CK.PONY CLUB
BLUE
ROYAL BLUE
RED
BEIGE
WHITE
'WYAGA' GOONDIWINDI
The Pony Club Association of Queensland Inc
Administration Handbook
Created:30th November 2007 Last Review 6TH July 2016
Page 122