COMMITTEE MEETING
MINUTES – 3rd March 2014
ATTENDEES
APOLOGIES
Steve French
Heather Clarke
Paul Stanbrook
Ana Campbell
Paul Yeatman
Pete Jones
Debs Armitage
Graham Denny
Bill Hawkes
ACTIONS BROUGHT FORWARD
1)
Race kit storage. PY has emailed MC and he has been assured the money will be paid. PY ongoing. PY
2)
Printing of membership cards for distribution in April. Decided it’s best to keep a generic card
and add details name and date of membership by hand PJ
3) Club kit: £20 voucher for club kit for members who sign up in April. Give out voucher as members
sign up and have it valid for 2 months (by end of May). There would also be the £30 early bird sign up
discount as well. PY will devise a voucher system directly with BH PY
4Club duathlon GD has some ideas which he will discuss with us at the next meeting on-going GD
5) Reinvestment in the lane ropes at Brockworth. On-going PS
6) Local races and relays. GD will look into races which we can enter as a club GD
7) Gemma Miles organising the Cheltenham College triathlon has asked to borrow certain items of
club kit for the race. All agreed. SF completed
8) PY to prepare an end of year forecast. Healthy profit approximately of £5000. PY
Actions from today’s meeting
1) January minutes are ratified as a true and accurate account ALL information only
2) PJ has put out a request about bike maintenance. PJ has found some old articles from the
forum, but RJ has also agreed to put forward an article if no-one else comes forward. PJ
3) Set up a new standing order payment for Wednesday night swim session PY
4) Going Forward. The Committee to look at the feasibility of offering a subsidy to the members
attending the Turbo session winter 2014. With a few of getting greater membership
participation SF
5) Template letter for race prizes and sponsorship for our races will be provided by SF to PY and
PJ SF completed
6) Possibility of a summer ball proposed by Notty. All agreed a good idea. HC
7) AGM March 31st - official invitation to be sent to the membership, also to TTGYT AC
8) Talk to Kyle’s wife regarding a trophy in his memory on-going SF and GD
9) All prepared to stand again for committee, apart from DA. Position vacant for Social Secretary,
members to be e-mailed AC
10) Email JM to ask if she is prepared to write a race report for the Gloucester Triathlon 2013. AC
Correspondence
•
Email from Mark Colenutt re race sponsorship will be covered under race item.
DETAILS
1.
Finances
• £700 profit on the Sunday swim session. Loss on the Wednesday is approximately the same.
Paid for life guard course. 25 people have set up standing orders for the Sunday swim. We
would need to have 15 people a session to cover the cost. TH has asked if we can have an
incentive to encourage members to attend the Wednesday session. SF has suggested that
first 15 people could sign up by standing order, and then the other 9 could pay as you go. If
st
this is taken up, the swim card would have to go. Propose starting from 1 April. Allow people
to use their cards up first. Members who already swim on a Sunday will give the other
Wednesday night swimmers a chance to sign up to standing order first. PY
2.
Members
• Welcome 2 new members Nicola Taylor and John Collins
3.
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Training and coaching
Swimming going well
Running core group still in attendance
Cycling numbers are increasing again.
Turbo and core strength good
4.
Racing
• 49 entries for the duathlon so far. Break even is 40, so we are in profit.
• Tri entries are at 73
• TTGYT and TTG wondering whether to co-ordinate a race gift. This year TTG has a medal for
every participant. PJ asking what are the age category prizes. Triathlon prizes will be Wiggle
vouchers. SF has suggested keeping the duathlon and triathlon as separate prizes. PJ and PY
will talk to Evans Cycles, Cheltenham Cycles, Climb on Bikes, Eastgate Cycles, Noah’s Ark,
Up and Running, Gloucester Sports. PJ suggested both MC and PJ to approach all the
potential sponsors. SF to forward a standard letter. PJ and PY
• More marshals required for duathlon. Request will be put out to the membership. SF
• Race drinks Adian Miles will provide SF
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5.
Socials
• Very good curry evening. A few more members would have been good.
• Notty has suggested a summer ball as a social. We could combine with Worcester,
Cheltenham, Tewkesbury Tri Club and GE. He has looked into Croft Farm which can hold 250
people. £500 deposit. Pig roast would be £500 and band/music £100 -£200. The only
evenings available would be Fridays. £1200 approx for the evening which is £400 per club. PY
th
agreed we could commit to the cost. Any profit could then be split evenly. Potential date is 4
July. People would also have the option of camping. Notty to pursue. HC to notify.
6.
Communication
• PJ put out a request for material PJ
• Not much happening on the forum
• TTG were in The Citizen!
7.
AOB
• AGM March 31st - official invitation to be sent to the membership, also to TTGYT
• Talk to Kyle’s wife regarding a trophy in his memory on-going SF and GD
• All prepared to stand again for committee, apart from DA. Position vacant for Social Secretary,
members to be e-mailed. AC
• Email JM to ask if she is prepared to write a race report for the Gloucester Triathlon 2013.
8.
Next meeting
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• 28 April at Ana’s. GD to bring food.