Pemba MVP Pre-Implementation Findings - 1 October 2009
This report was created by Browde Communications at the request of The Earth Institute at
Columbia University and Millennium Promise for use in finalizing the funding and preparing for
the launch of a Millennium Village Project in Micheweni District, Zanzibar. It may be shared only
with those individuals directly involved in planning or funding interventions in the Micheweni
MVP but is not for wider distribution.
Browde Communications reserves all rights to this material. If this report is distributed beyond
the limited audience designated above or used for any other purpose without prior written
consent from Browde Communications, Browde Communications will pursue all legal and
equitable remedies for the unauthorized use or distribution.
© 2009 Browde Communications, Inc.
2
Glossary of terms
AKF
Aga Khan Foundation
DEX
Direct Execution (contrasted with NEX, or national execution)
EI
The Earth Institute at Columbia University
IdC
Ivo de Carneri Foundation
JP5
Joint Program 5, a development program co-funded by the UN & the RGoZ
LLIN
Long lasting insecticide treated bednets
MCH
Maternal and child health
MDG Centre
Millennium Development Goal Center in Nairobi, part of EI
M&E
Monitoring & Evaluation
MoFEA
Ministry of Finance & Economic Affairs, Zanzibar
MVP
Millennium Village Project
MP
Millennium Promise
NGO
Non-governmental organization
NTD
Neglected tropical diseases
PHL
Public Health Laboratory, Pemba
PRA
Participatory rural appraisal
RGOZ
Revolutionary Government of Zanzibar
Sheha
Administrator of a shehia
Shehia
Local administrative unit in Zanzibar, a village
UNDP
United Nations Development Program
WHO
World Health Organization
ZAWA
Zanzibar Water Authority
© 2009 Browde Communications, Inc.
3
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
4
Summary of Key Findings: Project Status
Category
Current Status
Recommendations
Funding
Project is underfunded according to current budget guidelines
for MVPs. Shortfall is attributable to two factors: 1) the original
estimates were based on a population of ≤5000 people,
whereas the actual population is >7600; and 2) per capita
management costs are disproportionally high for a single
village rather than a cluster of villages.
Critical decision point: MP, EI and KPMG must decide among three
options:
1.  Scale back interventions based on currently available funding;
2.  Seek additional funding from KPMG so project conforms to MVP
standards but defer some interventions to Yr. 2;
3.  Either with KPMG or independently, seek additional funding from
external sources, such as AKF, IdC, RGoZ or others.
Collaboration
Model
A number of NGOs and development organizations are
working in Micheweni District with missions and capabilities
that overlap the intended MVP in Kiuyu Mbuyuni. The project
has established strong relationships with the PHL/IdC,
ActionAID, AKF and the JP5 team.
Capitalize on opportunities to collaborate with other projects to avoid
duplication of efforts or unnecessary expense.
1.  Leverage the PHL/IdC, which has strong administrative
capabilities and excellent, non-partisan reputation throughout
Pemba
2.  Harmonize efforts with JP5 to capitalize on their resources and
MVP expertise.
Staffing
The Team Leader has been hired and is due to start work on
19 October, with orientation to be conducted at the MDG
Centre in Nairobi. Excellent Deputy Team Leader has been
identified and is on hold pending finalized ToR and approval
by MDG Centre.
Identify or raise additional funding for project management/staffing.
Given current budget constraints, the project is likely to be
understaffed, which presents two major risks:
1.  Team may be unable to achieve goals in a timely manner;
2.  Employees may suffer burn out and quit.
Stakeholder
Engagement
People of Kiuyu Mbuyuni are prepared to welcome the MVP
team and look forward to beginning real development work in
their community. However, they have been disappointed
before and some remain skeptical that real work will begin.
Establish a presence in the district within 30 days so continuity is
maintained and community remains enthusiasm and trust.
Government
Support
There is strong support for the MVP from the RGoZ at the
national and regional level. District leaders are ready to work
with the project team and will invite the project leaders to
attend quarterly planning meetings.
Brief Team Leader on issues and challenges and introduce him to
national, regional, district leaders as soon as possible.
Political
Environment
The political climate in Pemba is sensitive with strong party
rivalries and reported mistrust exist between between Pemba
and Unguja (the seat of the national government) and
between Zanzibar as a whole and the mainland.
Ensure that local leaders and influencers are part of all decisionmaking and that all team members approach the community with
humility and appreciation for local culture and wisdom.
© 2009 Browde Communications, Inc.
5
Summary of Findings: Next Steps
Category
Critical Next Steps
 
Agree on operating and governance structure for the MVP, involving KPMG, EI, MP,
MDG Centre and PHL
 
Agree on terms with PHL/IdC for ongoing project support in project administration
and health sector
Funding
 
Agree on funding approach – distribution of KPMG funds and plan for raising
additional funds
Send plan and budget to RGoZ with request for funding commitment
Human Resources
 
 
Operating Model
Planning
Community Engagement
Prepare for Team Leader on-boarding (start date is 19 October) at the MDG Centre
in Nairobi
 
Hire Deputy Team Leader (strongly recommend that top candidate Ruwaila Said be
selected)
 
Introduce Team Leader to MoFEA contacts in Unguja and Pemba and leaders from
the PHL/IdC
 
Participate in JP5 planning meeting (date pending but likely to take place in late
October)
 
With support from MDG Centre and George Sempeho (UNDP), host NGO Summit
in Pemba to start harmonizing process with organizations working in the area
 
Facilitate team leader introduction to the community, including preliminary meetings
with local thought leaders and key influencers (beyond official channels)
 
Hold community leader training / introduction to MVP approach
 
Hold community kick-off meeting in Kiuyu Mbuyuni
© 2009 Browde Communications, Inc.
6
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
7
Overview: About Pemba
 
Pemba Island Background
-  Pemba, also known in Arabic as “Al Jazeera Al Khadra” or “the
green island,” is the second largest island in the Zanzibar
Archapelago, to the north of the better-known and more
frequently visited main island, Unguja.
-  Settled in the 10th century by traders from the Persian Gulf
region, Pemba and Unguja were subsequently occupied by the
Portugese in the 16th century and Omani Arabs beginning at
the end of the 17th century.
-  Fueled by a growing demand for slave labor in the Americas,
Zanzibar became a hub for the slave (as well as the ivory) trade
routes into the interior of Africa.
-  Zanzibar became an independent sultanate of Oman in 1861
and a British protectorate in 1890.
-  In 1964, rebels overthrew the sultanate and established the
Revolutionary Government of Zanzibar, which, a few months
later, formed a union with Tangyanika, the United Republic of
Tanzania.
-  Zanzibar, although part of the Republic, is still a semiautonomous state, with its own Executive, Legislative and
Judiciary. It’s president Amani Abeid Karume, the son of the
first president of the RGoZ.
1Source:
Encyclopaedia Brittannica,, Zanzibar History, www.brittanica.com
© 2009 Browde Communications, Inc.
8
Overview: About Kiuyu Mbuyuni
 
Micheweni District
-  Pemba comprises two regions, Pemba North and Pemba
South. Micheweni District is one of the two districts in Pemba
North. The other, Wete District, is also the seat of the regional
capitol, Wete.
Kiuyu
Mbuyuni
-  In 2007, the population of Micheweni District was projected at
101,928 people with children under 15 comprising 49%.1
-  Within Micheweni District there are 27 shehias (or villages). (A
shehia is the smallest administrative unit within the Zanzibar
government.)
-  Kiuyu Mbuyuni, the designated Millennium Village is at the
northeastern tip of Micheweni District.
 
Population of Kiuyu Mbuyuni
Parameter
Female
Male
Total
Residents
4009
3605
7614
Households
na
na
1341
Female headed
189
na
189
Male headed
na
1152
1152
Orphans
78
67
145
Disables
1Source:
© 2009 Browde Communications, Inc.
47
2009 survey of Shehias conducted by UNVs under auspices of JP5
9
Overview: Governance & Administration
 
Like all Shehias within Zanzibar, Kiuyu Mbuyuni has
an appointed administrative leader, called the Sheha
(seated, right front in the top photo).
 
His role includes keeping a record of all births &
deaths and the names of each member of the shehia.
In order to vote in national elections, citizens must
have ID cards signed by the sheha.
 
The sheha is appointed by the ruling party (CCM); this
can sometimes be a source of conflict inasmuch as
>90% of Pembans are members of the opposition
(CUF) party.
 
In the top photo, the Sheha is dressed in green, which
immediately identifies him as a member of the ruling
party. Two other members of his inner circle are
wearing yellow, also a color of the ruling party.
 
The people of Kiuyu Mbuyuni have also elected their
own leaders, a president, Msolopa, and a vicepresident, Kivaga (shown on right in the bottom
photo).
© 2009 Browde Communications, Inc.
10
Overview: Community Engagement
 
The foundation for a Millennium Village Project is an
intensive and ongoing community engagement process.
That process began on 15 July 2009, when Beth Browde
and representatives from MoFEA met with the Sheha and
other members of the community.
 
On 17 August 2009, a second community meeting was held
to engage community members in a discussion about their
aspirations, priorities and challenges and how they think
about development.
 
The meeting was facilitated by Said (lower left photo,
center), the director of the PHL, with input and support from
Adi Faki (left), MoFEA coordinator of the JP5 initiative,
Richard Ayah from the MDG Centre in Nairobi (right), and
Beth Browde (not shown).
© 2009 Browde Communications, Inc.
11
Overview: Agriculture & Food Production
 
Agricultural activities
-  Fishing
-  Farming: cassava, yams, pumpkin, millet
-  Cash crops: tomatoes, onions (cloves are not grown
in Kiuyu Mbuyuni)
-  Seaweed farming (not for local consumption)
-  Cattle, chickens and a few goats
 
Available land
-  Extremely thin, rocky (coral) soil in a windy, droughtprone area
-  Rainy season begins in March
 
Village wish list (based on early conversations)
-  Water for irrigation
-  Farm machinery to enable them to get through the
coral to till the soil
-  Better fishing equipment
-  Better planting materials and pest control
© 2009 Browde Communications, Inc.
12
Overview: Health
 
Access to Care Within Village
-  Dispensary (primary 1 facility) within Kiuyu Mbuyuni has
electricity from the grid and gas refrigerators for vaccine
storage and provides basic curative outpatient & maternal and
child health (MCH) services.
-  Managed by a Health Assistant, an MCH assistant and two
hospital orderlies
-  No lab, no ambulance, no maternal deliveries (referred to
Micheweni District Hospital)
 
Cost Sharing Schemes
-  While care is free at the local dispensary, patients who are
referred to Micheweni or beyond are asked to pay for the
doctor’s latex gloves, a plastic sheet for the bed and other
supplies, as needed. These fees are reported to be
approximately TS 1500 (a little more than $1)
-  As a result, JP5 reports that most women have babies at
home.
-  The topic of user fees is being vigorously debated at the
national level and all acknowledge that the policy has been
applied haphazardly and hasn’t yielded the expected revenue.
-  Government proposes income-based cost sharing but no
reliable mechanism in place for evaluating incomes
-  No tracking of income from user fees at district or regional level
and no assurance that fees collected are being used for official
purposes
 
Drug Procurement Process
-  Kit system in effect nationally (supported by Danida)
-  Included drugs determined by Zanzibar Ministry of Health
-  Central Medical Store in Wete (regional capitol) provides
the kits, which are distributed on a monthly basis to each
dispensary
-  Local medical officer tracks actual usage
-  Monthly pickup and reallocation of unused drugs
-  Kits are not customized but additional drugs are made
available based on local monthly reports
© 2009 Browde Communications, Inc.
13
Overview: Health
 
 
 
Disease Burden
-  Cholera – current outbreak, vaccine appears to be working
-  Schistosomiasis
-  Malaria
-  TB
-  HIV/AIDS – Estimate 1-5% of population (PHL)
-  Leprosy
-  Respiratory infections
-  Diabetes
Top reported causes of death (2007): Malaria*, Pneumonia,
Anemia, Hypertension, Gastroenteritis, Diabetes
Malaria
-  Zanzibar has been extremely successful in reducing deaths
from malaria over the past few years
-  In Micheweni, the prevalence of malaria has declined from
14.4% in 2003 to 0.8% in 2008 (Source: President’s Malaria Initiative
 
Nutrition
-  According to the Micheweni District Profile (2008) 33% of
households in the district were below the food poverty line,
meaning that their incomes were below TS 12,573 per month
(less than $10 per month)
 
Key indicators
-  Institution-based maternal mortality in Zanzibar as a whole
rose in 2008 to 422 per 100,000; maternal mortality in
Micheweni is >900 per 100,000
-  16% of deliveries in Micheweni were attended by trained
medical personnel; 10% of deliveries were within imedical
facilities
-  Infant mortality in Micheweni (2002): 107 per 1000 live births
-  Under 5 mortality (2002): 175 per 1000
report, November 2008)
-  Most households have bednets (LLINs) distributed by Save
the Children; often 3-4 people sleep under the same net
 
Drug availability
-  National immunization program; all children are supposed to
get free immunizations, although actual immunization rate in
Micheweni is <40% (source: Micheweni District Profile, 2008)
-  ARVs are provided free of charge to those who need them
-  Pregnant mothers are routinely tested for HIV and given
meds, if needed to prevent transmission to child
*Malaria is a common diagnosis is rarely confirmed by laboratory testing. Confirmed cases have declined dramatically in
Pemba, with approximately 25 confirmed cases in 2008.
© 2009 Browde Communications, Inc.
14
Overview: Education
 
The primary school (above), meant to serve both Kiuyu Mbuyuni and the
next closest shehia, Maziwa Ng’ombe, is approximately 2-3 km from the
center of Kiuyu Mbuyuni
 
The student teacher ratio is between 100:1 and 125:1 (according to the
district Counselor and the MP)
 
Students attend school in shifts – morning or afternoon
 
Extremely low school attendance has been attributed to conflict between
Ministry of Education and village over secular versus madrassa education
and teacher qualifications, high illiteracy rates among parents, school
uniform fees and predominance of child labor.
 
 
Community is frequently described as tight-knit and wary of initiatives or
groups that don’t full appreciate their culture and values.
© 2009 Browde Communications, Inc.
According to the Tanzania Demographic and Health
Survey (2004-2005) education levels in North Pemba are
among the lowest in the country):
 
47.4% of the population have no primary
education
 
30.1% have had some primary education
 
7.7% have completed primary school
15
Overview: Water, Sanitation & Infrastructure
 
Water
 
-  Limited rainfall, drought-prone micro-climate
-  Three major carriers in Pemba: Zain, Vodacom & Zantel
-  Community has access to one borehole and brackish water
from one cavern
-  Zantel has the best coverage in Pemba and reaches
throughout Micheweni
-  According to a district profile published in 2008 by the
RGOZ, only 21.4% of households in Micheweni had access
to piped water (compared to national average of 71%)
-  Currently, no one in Kiuyu Mbuyuni has access to the
internet but Zantel does provide GPRS service
-  There is a high prevalence of water-borne diseases,
including cholera, in the shehia
 
Cellular & Internet Service
-  District office has internet service provided by TTCL
 
Roads
-  Tarmac road runs to Micheweni
Sanitation
-  JP5 reports that only one in ten houses has a toilet and
public pit latrines are limited
-  Hard, bumpy but passable dirt and coral road runs to Kiuyu
Mbuyuni
-  Building pit latrines is challenging because of difficulty
digging through coral.
-  Community committees were initiated through a UNICEF
program, Participatory Hygiene and Sanitation
Transformation (PHAST) but the committees are not
functioning
 
Electricity
-  Electricity is available but too costly for most families
-  The dispensary and the nursery school have electricity;
most houses do not
-  Electricity is rationed throughout Pemba and blackouts of
several hours’ or even several days’ duration are frequent
-  The situation will likely improve significantly when a
Norwegian funded project to connect Pemba to the
mainland power grid is completed (end of 2010)
© 2009 Browde Communications, Inc.
16
Overview: Enterprise
 
Commercial activities
 
Potential activities
-  Soap making
-  Boat building
-  Salt production
-  Eco-tourism
-  Bee keeping
-  Water distribution
-  Cash crops – tomatoes, onions, peppers, etc.
-  Sewing
-  Baskets and pottery
-  Seaweed farming
-  Coral brick production
© 2009 Browde Communications, Inc.
17
Overview: Recommended Quick Wins
Sector
Agriculture
Opportunities
•  Identify, acquire and distribute best inputs to improve crop yield before rains begin in March.
•  Lease tractor or other farm machinery to help till rocky soil
Health
•  Recruit and train at least 10 community health workers.
•  Ensure stability of drug supply at dispensary and at secondary care facility.
•  Purchase an ambulance.
•  Establish a mechanism for eliminating point of service cost sharing
Education
•  Establish a school meals, immunization and de-worming program.
•  Facilitate a community planning session (using Appreciative Inquiry) with Ministry of Education, teachers,
parents with goal of reaching shared vision for education and getting kids in school.
Water
•  Leverage JP5 funding and provide any appropriate technical support to complete standpipe project
•  Begin sanitation and hygiene education to stop ingestion of water from two contaminated water sites – the
well and the spring – and improve water handling practices
Community
•  Begin and sustain community engagement program to ensure active, ongoing ownership and participation.
•  Establish a mechanism for identifying members of the community to ensure accurate tracking of per capita
expenditures and to create an identity for the village as one of the MVs.
© 2009 Browde Communications, Inc.
18
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
19
Indicative Activities: Introduction
 
The sector-by-sector project plan that follows outlines the types of interventions that take place in
Millennium Village Projects.
 
Actual interventions and priorities will be determined based on a number of factors:
-  The first major initiative is a participatory rural appraisal process, during which the community
will work with the project team to identify needs and aspirations and prioritize interventions.
Their decisions will likely change the scope and timing of interventions.
-  The community and the project team will continue to focus on community empowerment,
creating or reviving revive community organizations to sustain and expand participatory
decision-making. As new voices are heard and new information becomes available, priorities
and needs will change.
-  Interventions may be limited or expanded based on available funding and any opportunities to
capitalize on pro-bono support or other in-kind donations.
 
Note that activities in light grey font are those that may have to be postponed or scaled back given
current funding
© 2009 Browde Communications, Inc.
20
Indicative Activities: Community Engagement
Pre-Implementation
Q1
Q2
Q3
Q4
Establish relationships within key
stakeholder organizations for the
MVP in Micheweni
Launch full-scale community
engagement activities
Continue full-scale community engagement activities
Identify and meet all administrative
and elected leaders within the
community to understand their
aspirations and expectations
Begin intensive consultation with
community members, including
focus groups, appreciative inquiries
and PRA (Participatory Rural
Appraisal)
Work with community to establish a community-led steering
committee for the project and to establish or reinvigorate existing
committees (water, agriculture, health, education, etc)
Conduct informal, high-level needs
assessment (using secondary as
well as primary sources)
Conduct rapid, qualitative needs
assessment
Begin detailed quantitative baseline
survey
Continue quantitative
household baseline
surveys
Establish a community-based information system for disseminating information about the meetings,
decisions, progress, lessons learned, etc.
Recruit and install a community
development facilitator (local
resident)
© 2009 Browde Communications, Inc.
21
Indicative Activities: Agriculture
Pre-Implementation
Q1
Q2
Q3
Q4
Identify any useful
secondary sources with
recent data related to
crops, soil management,
harvest yields, etc.
Identify and strengthen
appropriate groups within
community to promote
environmental and agricultural
activities
Identify the best germplasm,
fertilizer rates, and
management practices through
national agriculture systems
(NARS) and international
agricultural research
institutions (such as CGIAR)
Identify any ongoing crop
diversification, improved
farming technologies or
other agricultural
interventions within the
shehia
Complete soil and rainfall
analyses to identify
appropriate agricultural inputs
Order fertilizers and other
inputs
Organize storage facilities or
cereal bank in advance of the
harvest to discourage
farmers from selling at low
prices immediately after the
harvest
Estimate number of families
that did not get sufficient
cereal to meet basic needs
and develop community
plan for addressing unmet
needs
Design vouchers/contracts
and distribute to farmers
Distribution of inputs and
planting
Establish demonstration plots
throughout the village to
disseminate best practices
Establish a farm database to
track amounts and types of
inputs and crop yields
Provide training for farmers on
use of newly introduced inputs
Conduct field training for
farmers in weeding,
topdressing, nitrogen
applications, and planting
improved fallows where
appropriate
Formulate agreements with
community members on input
subsidies and determine
partial repayment
Identify most vulnerable
families and provide food aid
where necessary as food-forwork
Conduct yield assessments
© 2009 Browde Communications, Inc.
Agriculture committee
collects the agreed-upon
portion of harvest for school
feeding and other
community nutrition
interventions
22
Indicative Activities: Health
Pre-Implementation
Q1
Q2
Complete high-level assessment of
health facilities and personnel,
availability of vaccinations,
essential drugs and effectiveness
of supply chains
Conduct baseline health
survey
Obtain information about national
health policy, including any cost
sharing schemes
Establish health financing
scheme
Identify any NGOs working on
health-related interventions within
the village
Q3
Q4
Establish health financing scheme
Infrastructure rehabilitation: including laboratory and diagnostic
equipment, computers, printer, building e.g. drug store, ambulance
Establish health facility supply chain for drugs and other commodities
(may be able to work with Ministry of Health to pilot program now in
discussion to use a p-card type system to allow districts to buy direct
against national budget)
Set up CHW
(community health
worker) training
program, recruit and
train CHWs
Health facility staff training on
MDG quality of care
Recruit health coordinator
© 2009 Browde Communications, Inc.
23
Indicative Activities: Education
Pre-Implementation
Q1
Q2 – Q4
Find out population of
school-aged kids, how
many enrolled and
attending schools
Based on PRA and rapid needs
assessment, identify small, quick
fixes for existing schools to
improve attendance and quality of
experience
Embark on school infrastructure development program to
cut distance children walk to school and reduce class size
from current ration >100 students per teacher
Identify barriers to school
attendance, if possible
Begin to address any issues,
such as gender equity (availability
of separate sex latrines, etc.)
Launch school feeding program (in coordination with
Agriculture committee)
Work with community and
Ministry of Education to resolve
ongoing disputes regarding
teachers and curricula
Launch school immunization & deworming program
Recruit teachers
Continue to recruit teachers
© 2009 Browde Communications, Inc.
24
Indicative Activities: Water & Sanitation
Pre-Implementation
Identify major water sources
and, if possible, test water
quality
Q1
As part of PRA, complete an
assessment of current (and
future) demands and of water
for all uses
Q2-4
Begin holistic planning to ensure sustainable water supply
for all purposes
Coordinate (and possibly
partner) with JP5 and ZAWA to
leverage the existing program
for building standpipes within
Kiuyu Mbuyuni (JP5 program
due to complete standpipe
installation by December 2009)
Launch and continue community-based sanitation and
hygiene program
© 2009 Browde Communications, Inc.
25
Indicative Activities: Infrastructure
Pre-Implementation
Determine current
access to roads,
vehicles, electricity, IT
Q1
Q2
Q3
Identify potential advisor or
secondee from RGoZ to assist
with infrastructure baseline.
Arrange for 1+ energy
consultant able to assist MV
staff with planning, design,
procurement, installation and
maintenance of grid and offgrid energy systems
Complete infrastructure
assessment as part of PRA (line
10)
Understand the regulations, policies and cost
structure of the electric grid infrastructure,
telephony, radio, and road repairs. Begin the
process of placing the necessary orders for
connecting with the grid where appropriate
Initiate discussions with the
community and government for
long-term energy, transport, and
ICT needs.
Assist with interim connectivity
and power needs at project
office and/or cluster office.
Q4
Establish contact with district and
national officials and the appropriate
utility to leverage and harmonize with
national programs.
Work with
community to
identify site for
community center
(to be built Yr. 2)
Arrange for
emergency
transport, such as
an ambulance
Assess interim power needs of existing clinics and medical
facilities in the cluster;
install, repair, or replace equipment as appropriate.
Establish contact with district and
national officials and the appropriate
utility to understand the regulations,
policies and cost structure of the electric
grid infrastructure, telephony, radio, and
road repairs.
Plan for data services and email connectivity within the cluster at a
community center.
Start the implementation of the spot
improvements in the most relevant
roads for the cluster
© 2009 Browde Communications, Inc.
26
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
27
Potential Partnerships & Alliances: Recommended Alliances
Organization
Potential Value
Status
PHL/IdC
•  PHL has administrative capacity and a strong
track record managing large, globally-funded
projects in health, water and community
engagement.
•  They are well respected by both the RGoZ and
the people of Pemba and have strong
relationships with NGOs and global development
organizations throughout Zanzibar and the
mainland.
•  They are already a recognized NGO in Zanzibar
•  Discussions have begun between the PHL,
the Ivo de Carneri Foundation, the Earth
Institute and Millennium Promise to agree on
the broad outlines of an MoU
JP5
•  JP5 has an annual budget of $500,000 for
interventions in Micheweni District.
•  Projects span several sectors, including water,
education, agriculture and enterprise
development
•  Work is ongoing in Kiuyu Mbuyuni and could be
leveraged to reduce costs for both JP5 and the
MVP
•  Project has made strong inroads and built
good relationships with leaders within the JP5
program
•  Both JP5 and the MVP are being coordinated
through MoFEA, which has a vested interest
in the success of both programs
Aga Khan
Foundation
• Aga Khan brings strong experience, particularly in
health, education, culture, rural development and
economic development
•  Held two meetings with AKF
•  AKF is interested in staying in touch and
possibly participating in education initiatives
•  In early October AKF regional board
discussed MVP and the possibly of funding a
second village in Micheweni to build
economies of scale. Outcome was that AKF
couldn’t fund project immediately because of
other commitments
© 2009 Browde Communications, Inc.
28
Potential Partnerships & Alliances: Sector Overview
Sector
Challenges
Initiatives in Micheweni
Community
Engagement
Election related political issues - CUF versus CCM, which affects
relationships between community and administrative leaders
Dispute regarding madrassa versus secular education between
community and Ministry of Ed.
Gender-related issues in collective decision-making
2 AIDS counselors working to
engage in community activities
to reduce stigma of AIDS
Action AID
Agriculture
Thin, sandy, coral soil
No water for irrigation
Pests and crop diseases affecting vegetables and sorghum
Limited crop yields and poor nutrition (diet primarily cassava)
Food insecurity
TBD
JP5 (UNDP +
RGoZ)
Health
Lack of trained medical professionals
Under stocked dispensary
Cost sharing schemes that inhibit access to care
High maternal mortality rates
Water-borne diseases, including cholera, Schistosomiasis and
others,
No emergency transport
Action AID is providing AIDS
education, testing and
counseling services - working
to overcome stigma
PHL is testing cholera vaccine
and working with ZAWA on
water project
Action AID, PHL
Education
High illiteracy rates among parents
Overcrowded classrooms >100 students per teacher
Standoff with Ministry of Education related to firing of Madrassa
teachers
Long distance from community to primary school
Permissive attitudes toward child labor
Madrassa education initiative
to integrate religious and
secular education
AKF - not currently
working in
Micheweni but
interested in
partnership w/ MVP
© 2009 Browde Communications, Inc.
Sponsor
29
Potential Partnerships & Alliances: Sector Overview
Sector
Challenges
Initiatives in Micheweni
Economic
Development &
Livelihoods
Fishing: lack of equipment for deep sea fishing
Seaweed farming: Limited number of drying structures, low price
for variety of seaweed grown, limited planting materials, difficult
transport from seashore to point of sale
Bee keeping: Limited number of bee hives, inadequate training
JP5 completed an assessment
of commercial activity within
Kiuyu Mbuyuni in July 2009
and made recommendations
JP5 (UNDP +
MoFEA)
Action AID seaweed farming
program
Water &
Sanitation
Two main water sources are heavily contaminated (samples
tested by ZAWA during pre-implementation work)
Unprotected wells near animal waste
Very few latrines; hard to dig pit latrines given rockiness of soil.
Unsafe water storage practices
PHL/IdC and ZAWA are
working on a water project
specifically related to cholera
and other diseases and
improving water infrastructure
JP5 plans to install standpipes
within 1 km of every dwelling
place
PHL/IdC
ZAWA & Engineers
Without Borders
JP5
Infrastructure
Road to village is hard dirt and is passable, if a little bumpy, even
in rainy season
Village has access to the power grid - although only the
dispensary has electricity
No effective sanitation program
TBD
NA
© 2009 Browde Communications, Inc.
Sponsor
30
Potential Partnerships & Alliances: Revolutionary Government of Zanzibar (RGoZ)
From front left: Ahmed Haji (MoFEA – Planning), Adi Faki (MoFEA – JP5), unknown,
representative from Chief Minister’s office, Bakari H. Bakari (Officer in Charge, MoFEA Pemba),
Hamed Hikmany, (Commissioner of Planning (MoFEA), Aziza Juma (Dept. of External Finance,
MoFEA), Maua Salim (MoFEA Pemba – and recently took over as acting regional officer while
Bakari goes to a PhD program in the UK); others in the photo include the chief of police for Wete
and the chief parole officer.
© 2009 Browde Communications, Inc.
 
MoFEA has been highly involved in MVP
and has requested frequent updates
 
Two MoFEA commissioners from Unguja
along with the Officer in Charge for
Pemba visited the MVP in Tabora
(western mainland) and understand the
approach and the value
 
Last discussion with MoFEA, they asked
for a chance to review current project
plan and budget and suggested strongly
that they would be willing to kick in
resources as required, possibly by
leveraging bilateral aid.
 
Ministry of Health has also kept up with
MVP activities
 
MoFEA also runs the JP5 and appears to
be in favor of harmonizing the two
initiatives.
31
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
32
Project Governance: Key Stakeholders
RGOZ
KPMG
 
The governance structure of the
MVP in Micheweni should address
the aspirations of all project
stakeholders
 
Although the MVP will be run as an
independent project - Direct
Execution (DEX) rather than
National Execution (NEX), the
RGoZ is a critical partner with a
strong vested interest in the
project’s success and should have
strong lines of communication with
the project leaders.
 
Most important is for all external
stakeholders to remember that the
people of Kiuyu Mbuyuni are the
primary stakeholders and the key
decision-makers
PHL/IdC
The People of
Kiuyu
Mbuyuni
MP
EI/MDGC
33
Project Governance: Recommended Roles & Responsibilities
KPMG
 
Steering Committee: Responsible for project funding,
harmonizing decision-making among development
partners, ensuring clear, consistent communication to
external and internal stakeholders and project
employees, and approving any new funding or
development partners.
 
KPMG: Responsible for 5-year funding commitment. Also
able to provide volunteer assistance as appropriate,
given core KPMG competencies, under the supervision
and guidance of the Team Leader and technical and
operations experts.
 
Earth Institute & MDG Centre, Nairobi: Responsible for
technical backstopping and support for project team,
training and evaluation of project employees, M&E, input
into performance management of team members
 
PHL/IdC: Responsible for day-to-day project
administration, including procurement, payroll,
bookkeeping, etc. Also responsible for technical
backstopping in health and related sectors (water,
sanitation & nutrition)
 
Millennium Promise: Responsible for project operations,
compliance with MVP budgeting, M&E and other critical
processes.
 
Project Team: Responsible for gaining trust and support
for the project from members of the community, and
facilitating and guiding on-the-ground implementation of
all project-related interventions.
Lead Project Funder
Steering Committee
Funding, collaboration
oversight, PR, legal
EI / MDGC
PHL/IdC
Technical expertise,
backstopping
Administration,
Health sector
 
MP
Operations support,
compliance with MVP
standards
Recommended Steering Committee Members:
 
Earth Institute: Jeffrey D. Sachs
 
KPMG International: Michael Hastings
 
Millennium Promise: John McArthur
 
MDG Centre: Belay Begashaw
 
PHL/IdC: Lorenzo Savioli
*All information on this slide is subject to change based on
discussions among the parties above.
© 2009 Browde Communications, Inc.
34
Project Governance: Workflows
Governance
Funding
• Steering Committee in charge of fundraising
and all decisions about partnerships
• KPMG and any other donors deposit funds in
accounts managed by PHL
• Overseas all communication about the project
to ensure consistency of messaging and
compliance with MVP brand
• PHL handles administrative tasks, including
payroll, procurement, AP, etc.
• KPMG and Steering Committee provide
oversight & audit
Operations Management
Technical Execution
• MP will oversee project operations –
compliance with budget, planning & M&E
processes
• EI/MDG Centre provide team orientation and
ongoing technical guidance
• Will send consultants as specific expertise is
needed
• Will collaborate with MDG Centre for
implementation team performance
management
• Will handle performance mgmt for technical
team
• MP will ensure project is brand compliant
• Consulting fees budgeted in project plan
*All information on this slide is subject to change based on
discussions among the parties above.
© 2009 Browde Communications, Inc.
35
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
36
Budget: The MVP Budgeting Model
Cost Sharing
Per Capita
Per Village of 5000
Household share
$10
$50,000
Government share
$30
$150,000
Donor share
$60
$300,000
Other NGO share
$10
$50,000
$110
$500,000
Total investment
 
The 2005 MVP funding model (figure1) assumes a cash
commitment of $60 per capita from the primary donor, of
which, typically, $50 is allocated to intervention costs and
$10 to management costs.
 
The full cost of the interventions, estimated at $110 per
capita (excluding management costs), is intended to be
shared among the primary donor, national government,
community members and other NGOs (as illustrated in
Figure 2).
 
Per capita management costs for a single village (rather than
a cluster of villages) are significantly higher because the
same complement of people and skill sets is required
whether the catchment area includes 5000 or 30,000 people.
Figure 1
Sectoral Breakdown
Donor
NGO
Government
Village
Total
Percentage
Agriculture
$7.50
$3.00
$4.50
$1.50
$16.50
15%
Health
$17.50
$5.00
$7.50
$2.00
$32.00
29%
Water, sanitation, environ.
$4.75
$6.00
$4.50
$3.00
$18.25
19%
Education
$7.50
$4.00
$6.00
$3.00
$20.50
17%
Infrastructure
$11.25
$2.00
$7.50
$-
$20.75
19%
Community
$1.50
$-
$-
$0.50
$2.00
2%
$50.00
$20.00
$30.00
$10.00
$110.00
100%
Figure 2
© 2009 Browde Communications, Inc.
37
Budget: The Reality in Kiuyu Mbuyuni
Assumption
Year 1
Year 2
Year 3
Year 4
Year 5
Village population
7614
7820
8031
8248
8470
Population growth rate
1.027
1.027
1.027
1.027
1.027
0
1.02
1.02
1.02
1.02
$110
$112
$114
$116
$119
Total budget by year
$833,733
$873,369
$914,889
$958,382
$1,003,944
$4,584,317
Confirmed funding
$300,000
$300,000
$300,000
$300,000
$300,000
$1,500,000
Likely funding (incl. in-kind)
$304,560
$312,783
$321,228
$329,901
$338,809
$1,607,282
Funding gap
$229,173
$260,586
$293,660
$328,481
$365,135
$1,477,035
Recommended KPMG
distribution
$400,000
$350,000
$300,000
$250,000
$200,000
$1,500,000
Annual inflation rate = 2%*
Per capita intervention costs
Totals
*Actual inflation rate is 10.8% but currency exchange rates are also in flux, so this figure is merely a placeholder.
© 2009 Browde Communications, Inc.
38
Budget: Estimated Intervention Costs By Sector in Kiuyu Mbuyuni
Intervention Costs ($US) By Sector1
% of Total
Year 1
Year 2
Year 3
Year 4
Year 5
Totals
Agriculture and nutrition
15%
$125,631
$131,603
$137,860
$144,414
$151,279
$690,787
Health2
29%
$243,648
$255,231
$267,365
$280,075
$293,390
$1,339,709
Water, sanitation &
environment
19%
$156,087
$163,507
$171,281
$179,423
$187,953
$858,251
Education
17%
$138,956
$145,561
$152,481
$159,730
$167,324
$764,053
Infrastructure: ICT, energy
& transp.3
0%
$-
$-
$-
$-
$-
$-
Community engagement
2%
$15,228
$15,952
$16,710
$17,505
$18,337
$83,732
Operations4
18%
$154,184
$161,513
$169,192
$177,235
$185,661
$847,785
100%
$833,733
$873,369
$914,889
$958,382
$1,003,944
$4,584,3175
TOTALS
1.  Totals are based on reported population for Kiuyu Mbuyuni of 7614 (as of July 2009)
2.  This estimate assumes that aside from KPMG’s donation, funds can be leveraged from development partners, including RGoZ and
other NGOs
3.  Infrastructure costs have been excluded because, although needs exist, community is already connected to grid and RGoZ is
planning other island-wide infrastructure upgrades; however, there are infrastructure needs that may have to be deferred because of
limited funding
4.  Given that the MV is a “stand-alone” rather than part of a cluster, per-capita operations costs are disproportionately high (for detail on
operation costs, see slide 40)
5.  While inflation and population growth estimates are factored into these estimates, costs may go down as additional income is
generated in the village and community members can assume more of the financial burden
© 2009 Browde Communications, Inc.
39
Budget: Year 1 Estimated Cash Expenditures
Year 1 Operations
Item
Available Funds
Source
Cash
KPMG
$400,000
Salaries
Year 1 Interventions
$-
Technical
Backstopping
$48,000
Recruiting &
Onboarding
$500
Insurance
$-
Office supplies
in-kind
(RGoZ)
Printing & reproduction
Cell phones
$1,740
Project vehicles, petrol
& maintenance
$2,028
Travel
$2,000
KPMG?
Training
$$2,000
TOTAL OPERATIONS COSTS
$245,782
18%
45,438.69
Health
36%
88,123.52
Water, sanitation,
environment
23%
56,454.13
Education
20%
50,257.94
Infrastructure
0%
-
Community engagement
2%
5,507.72
TOTAL INTERVENTION COSTS
245,782.00
 
The budget on this slide assumes that the only cash available
is the donation from KPMG
 
The budget for operations reflects the minimum requirements
for running an MVP (see slide 44 for breakdown of salary
costs)
 
The remaining cash – assuming that KPMG is willing to
distribute the $1.5 million donation according to the
recommendation on slide 38 – when paired with in-kind
donations of fertilizers, telecommunications equipment and
other items, is enough to begin to make substantial
improvements to the quality of life in Kiuyu Mbuyuni.
$-
Internet
Financial audits
Debits
$$250
in-kind (Zain)
Cash
Agriculture and nutrition
$500
Rent, occupancy &
utilities
Allocation
Available Funds
$97,200
Employee Benefits
Item
Debits
$154,218
© 2009 Browde Communications, Inc.
40
Contents
Summary of Key Findings
Overview: Kiuyu Mbuyuni Today
Indicative Activities, Tactics & Timing
Potential Partnerships & Alliances
Project Governance
Budget
Staffing Model
© 2009 Browde Communications, Inc.
41
Budget: MVP Staffing Model
Team Leader
Program
Manager
(Science)
Community
Development
Coordinator
Agriculture
Coordinator
Health
Coordinator
Education
Coordinator
Operations
Manager
Infra., Water,
Sanit. Coord.
Business
Enterprise
Coordinator
M&E Officer
Finance &
Admin Officer
 
The staffing model above (from the MVP Handbook) is appropriate for a cluster of villages and can usually be funded
using the $10 per capita model.
 
When the project is limited to a single village, however, the team must be scaled back significantly and, even so, will
require additional funding and / or secondments and consultants if the goal is to undertake the full scope of crosscutting interventions to achieve the MDGs within five years.
 
The model for Kiuyu Mbuyuni can be scaled back to include the full complement of skills, assuming the right
combination of staffing decisions, pro-bono secondments and partnerships (see next slide).
© 2009 Browde Communications, Inc.
42
Budget: Adjusted Staffing Model for Kiuyu Mbuyuni
Position that could be filled by
volunteers or secondees
Steering
Committee
Position funded externally or filled by
volunteers or secondees
Position requiring funding; source TBD
Team Leader &
Agriculture &
Enterprise
Coordinator
Education/Gender
Coordinator &
Deputy Team
Leader
Health Coordinator
(PHL)
Infra., Water,
Sanit. Coord.
(RGOZ Secondee)
Operations
Manager (PHL)
M&E Officer (PHL
& KPMG)
Finance & Admin
Officer (KPMG)
 
The staffing model above assumes that a steering committee comprising representatives from KPMG, The Earth Institute and the MDG
Centre, Millennium Promise and the PHL/IdC will have overall responsibility for the project (see slide 34)
 
All interventions would be managed and coordinated by the Team Leader, whose role would include all duties and responsibilities
normally assigned to the Science Coordinator
 
The PHL would serve as the Operations Manager, with KPMG providing any technical support it wishes to provide as a way to get its
partners and employees directly involved in the project
 
The project would request that the RGoZ provide a secondee from ZAWA to serve as the Infrastructure, Water & Sanitation coordinator
 
The M&E function could also be coordinated by a KPMG volunteer with oversight and imput from the Team Leader, MP and the PHL
© 2009 Browde Communications, Inc.
43
Budget: Staffing Budget for Kiuyu Mbuyuni
Staffing Model
COLA
Year 1
Year 2
Year 3
Year 4
Year 5
$53,000.00
$55,120.00
$57,324.80
$59,617.79
$62,002.50
$40,000.00
$41,600.00
$43,264.00
$44,994.56
$46,794.34
Team Leader & Business
1
Enterprise Coordinator
1
1.04
Deputy Team Leader &
Edu, Gender & Cmty
2
Coord.
1
1.04
0
1.04
$-
$-
$-
$-
$-
Health Sector Coordinator
0
1.04
$-
$-
$-
$-
$-
Water & Infrastructure
5
Coordinator
0
1.04
$-
$-
$-
$-
$-
Community Facilitator
1
1.04
$1,200.00
$1,248.00
$1,297.92
$1,349.84
$1,403.83
Driver
1
1.04
$3,000.00
$3,120.00
$3,244.80
$3,374.59
$3,509.58
Total Salary Costs
4
$97,200.00
$101,088.00
$105,131.52
$109,336.78
$113,710.25
$12.77
$12.93
$13.09
$13.26
$13.42
3
Agriculture Coordinator
4
6
per capita cost (salaries)
1.  Team leader position is filled: Stephen Magige starts work on 19 October 2009
2.  Deputy team leader identified, pending approval by team leader
3.  Team leader has undergrad degree in agriculture and an MBA, and can double as agriculture coordinator (with technical support from
MDG Centre and possible secondee from Ministry of Agriculture)
4.  Role of health sector coordinator is critical and can be played by PHL and will need to be funded, perhaps by IdC?
5.  Water & infrastructure coordinator may be seconded from ZAWA or, possibly, Engineers Without Borders
6.  Community facilitator is critical role and must be selected from within the shehia
© 2009 Browde Communications, Inc.
44
Beth Browde
Browde Communications
T: 212/874-6138
M: 917-825-3334
F: 212/874-6825
[email protected]
© 2008 Browde Communications
45