The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
THIS POSTING LISTS THE CURRENT UBC VACANCIES AS OF Date:08-JUL-2013
PLEASE POST ON A BULLETIN BOARD IN A CONSPICUOUS PLACE
THE UNIVERSITY OF BRITISH COLUMBIA
APPLICATION INSTRUCTIONS
All career opportunities can be accessed at: www.hr.ubc.ca careers
INTERNAL APPLICANTS
Internal applicants will apply for positions using the myCareer feature in the self-service web portal, accessible by logging in
with their Campus Wide Log-in (CWL) ID.
EXTERNAL APPLICANTS
External applicants will create their online profile by visiting www.hr.ubc.ca careers. Once you have selected the position you
would like to apply for, you can create your online profile and upload your resume.
For those wishing to apply using a paper format, please submit an application resume for each position for which you wish to be
considered, by specifying the Position and Job ID, to:
THE UNIVERSITY OF BRITISH COLUMBIA
Human Resources
350-2075 Wesbrook Mall
Vancouver, BC
V6T 1Z1
The Job Posting does not imply that any applicant will necessarily be selected for the position, nor is the classification as
listed a commitment by the University to appoint an applicant to the classification.
Applications for each of the following vacancies should be submitted by 11:59PM on the posting close date.
VIEW OUR CAREER OPPORTUNITIES WEEKLY
Sign up for Job Alerts within myCareer to receive email notifications when new opportunities are posted online.
VIEW YOUR APPLICATION STATUS
View the status of your application(s) by logging into myCareer. You can also choose to apply for multiple job postings at the
same time.
Note: Unless otherwise indicated, positions are full-time Monday to Friday.
Research Grants, Capital Funds and Self-supporting positions can be continued only as long as funds are available.
UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply.
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The University of British Columbia
Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15984
Kelowna - UBC Okanagan
BCGEU UBC-Okanagan
Clerical - BCGEU
Clerk IV
UBCO - IT Services
$ 19.90 (Hourly)
Full-Time
2013-07-15
2014-01-14
Budget Funded
BCGEU (UBCO) - Auxiliary
2013-07-08
Business Title:
Available Openings:
IT Purchasing Assistant
1
Job Summary
This position is responsible for Work Order Authorization processes; reconciling P-cards on a monthly basis, as well as checking
FMS against invoices and work orders; processing invoices; receiving IT, Media and Classroom Services shipments; organizing and
maintaining receiving and storage area; and participates in annual inventory departmental asset count and spot checks.
Organizational Status
Reports to the Project Manager, IT Business Services. The position works on a regular basis with UBC Supply Management, vendors,
suppliers and couriers.
Work Performed
1.Responsible for Work Order Authorization processes by:
-Monitoring the central ITServices.UBCO ubc.ca email, mailbox tray, and fax for incoming Work Order Authorization forms and other
related paperwork.
-Processing Work Order Authorization forms and pre-filled JVs to ensure completeness and accuracy against FMS signing authorities
in compliance to the unit, Supply Management, and Finance policies and procedures.
-Communicating with the appropriate contacts (i.e. customers, IT Purchaser, Project Manager, and signatories) for guidance and to
request for additional information as required.
-Checking, updating and inputting key information to the IT Work Order system and the PMDMS filing system.
-Communicating with unit staff about scheduling of work, which include purchasing, install of equipment, and prioritizing other
tasks as needed.
-File, maintain, and archive Work Order Authorization forms.
2.Responsible for processing invoices and chargeback documents by:
-Monitoring the ITServices.UBCO ubc.ca email and checking for incoming vendor and departmental invoices, JVs, account statements,
bills of lading, and chargeable notices, against Work Orders and deliveries.
-Processing invoice documents and verifying transactions free of error as negotiated by the IT Purchaser and or the Project
Manager.
-Notifying the appropriate contacts for any discrepancies and following up on actions to ensure errors are corrected.
-Validating PO-related invoices, processing "OK to Pay" sign-off, and forwards documents to Central A P in UBC-V Finance.
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The University of British Columbia
Staff Job Postings
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-Printing work order labels, scanning, and filing invoices, packing slips, and bills of lading.
3.Responsible for reconciling IT PCard purchases on a monthly basis:
-Generating PCard Statements, printing, filing, and attaching backup documents.
-Reconciling transactions and adhering to guidelines set forth by customers and IT Purchaser.
-Performing tasks and applying policies and procedures in compliance with the unit, Finance, and Supply Management PCard Program.
-Exporting data for the IT PCard Transaction database and procedures.
-Working closely with the IT Purchaser, Coordinator, and Project Manager for guidelines and direction.
-Recognizing errors, reporting to contacts, and rectifying errors as required.
-Communicating and responding to customer inquiries for clarification and providing backup information as requested and timely.
4.Receives IT, Media and Classroom Services shipments by:
-Ensuring shipments correspond to packing slips.
-Matching packing slips against invoices purchase orders.
-Reporting shipment discrepancies to distributers.
-Following up on orders with suppliers.
-Unpacking deliveries.
-Checking against Work Order and updating the Work Order system.
-Updating Receiving Cover Sheet.
-Ensuring bar coding, tagging and or engraving of newly received equipment is carried out as required.
-Updating and ensuring accuracy of information contained in capital asset and inventory databases.
-Downloading software to the network share for technicians to deal with customer installation.
5.Organizes and maintains receiving and storage area by:
-Controlling placement of shipments to ensure accessibility and safety.
-Maintaining receiving and backroom storage area in a neat and orderly manner.
6.Participates in annual inventory departmental asset count and spot checks.
7.Performs other related tasks as required.
Supervision Received
Reports to the Project Manager, IT Business Services.
Receives instruction on subsequent new asset management procurement assignments or changes in procedures through the PC LAN
Systems Specialist. Carries out familiar phases of duties and responsibilities under general supervision.
Supervision Given
This position works as a member of a support team. This position may be required to train staff on systems, software and hardware
used by IT, Media and Classroom Services staff and clients.
Consequence of Error/Judgement
Results of inaccurate decisions and or advice could result in inappropriate equipment purchases resulting in degraded service to
UBC faculty, staff, and students. Poor management of shipping receiving procurement functions could result in delays in the
receipt of goods by the IT Services department, causing delays with projects and or services on the UBC enterprise level. Failure
to identify, secure or account for goods received would result in financial loss.
Qualifications
One year post-secondary education plus over one-year related experience, or an equivalent combination of education and experience.
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The University of British Columbia
Staff Job Postings
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-Ability to effectively operate a normal range of office equipment and applications (Windows, Word, Email, Excel).
-Ability to work both independently and within a team environment.
-Ability to work in a flexible environment, prioritize work and meet deadlines.
-Ability to multi-task and deal with a high volume workload. Effective oral and written communication, interpersonal,
problem-solving and organizational skills.
-Ability to manage inventory and systems effectively.
-Excellent customer service skills.
-Demonstrated willingness to learn and continually upgrade skills.
-Ability to take initiative, handle stress and thrive in uncertainty and ambiguity.
-Ability to exercise diplomacy, tact and discretion.
-Ability to maintain accuracy and attention to detail.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16030
Kelowna - UBC Okanagan
BCGEU UBC-Okanagan
Clerical - BCGEU
Clerk IV
UBCO-StudentRecruitmentAdvsng
$ 19.90 (Hourly)
Full-Time
2013-07-31
2014-09-07
Budget Funded
2013-07-15
Business Title:
Available Openings:
Clerk IV
1
Job Summary
Provides accurate information on academic programs and admission criteria, as well as general information on scholarships, awards,
housing, and student services to prospective students, families, and various secondary school and post secondary representatives.
Organizational Status
Works closely with Student Recruitment and Advising team and is the first point of contact for prospective students and families.
As a front line service provider, greets visitors to campus, responds to in-person, telephone, and email inquiries. Reports to the
Manager, Student Recruitment and Advising, and works closely with all Student Recruitment and Advising staff.
Work Performed
1.Provides accurate and clear information about UBC's programs, admissions and awards for both the Vancouver and Okanagan campus
to the general public, students, staff and University community by:
- Responding to emails, telephone inquiries and requests for publications materials,
collaborating with Student Recruiter-Advisors and other Enrolment Services professionals on
services for recruitment purposes.
- Handling and distributing confidential information such as academic transcripts, applications,
supplements and personal information. Maintaining confidentially and privacy with
documentation and information gathered.
- Acting as a liaison and collaborating with other student service units to ensure efficient and
coordinated mailings to schools and colleges.
- Organizing all outgoing mail and receiving incoming mail and documents via inter-office,
Canada post, UBC dispatch or fax.
- Distributing materials for visitors, guests and registrants for events including parking passes,
agendas, registrations, directions and survey evaluations.
- Assisting with shipments and responding to all material requests.
- Utilizing and following appropriate procedures for UBC systems and databases such as
Student Information System Centre, Student Service Centre, eRecruit and CRM.
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The University of British Columbia
Staff Job Postings
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2.Provides support for Student Recruitment and Advising team by:
- Booking academic advising appointments both in person and via phone for prospective
students and their families.
- Researching and booking venues and services for special events and overseeing the
coordination of logistics and resources.
- Assisting with scheduling off campus recruitment trips.
- Attending training sessions regarding systems as needed.
- Organizing and arranging meetings, recording and preparing meeting minutes.
- Preparing, and organizing information packages for meetings and special events.
- Assembling background information, materials distribution, summarizing and analyzing data,
and preparing draft reports.
- Compiling and maintaining various lists including contact and mailing lists.
3.Performs other duties as required.
Supervision Received
Reports to the Manager, Student Recruitment and Advising. Works independently, under supervision within established guidelines.
Sets priorities and performs most duties independently, consulting with a supervisor in reference to new or complex problems.
Supervision Given
This position is not responsible for supervision of any staff.
Consequence of Error/Judgement
Clerical errors or incorrect decisions could result in academic consequences for prospective students, direct costs, lost
opportunities, compromised operational objectives, ineffective public events, delays for other staff, and the inability of Student
Recruitment and Advising to fulfill its mandate. Damage to the unit's and to the University's reputation may occur if the
incumbent does not deal tactfully and helpfully with students, parents, faculty members and others.
Qualifications
High School graduation plus one (1) year of post-secondary education with training in administrative secretarial practices. Six
(6) months to one (1) year related experience or an equivalent combination of education and experience.
- Ability to effectively manage multiple tasks and priorities and work under pressure to meet
deadlines.
- Experience with word processing, spreadsheets, databases, internet and presentation
applications at an intermediate level.
- Familiarity with web development software preferred.
- Ability to perform word processing at 60 words per minute.
- Effective oral and written communication skills.
- Effective problem-solving, interpersonal, multitasking and organizational skills.
- Ability to work effectively independently and in a team environment.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
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The University of British Columbia
Staff Job Postings
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with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Page No. 7
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16023
Vancouver - Point Grey Campus
CUPE 116 (Cler/Sec/Bookstore)
Clerical, CUPE 116
Clerk 4
Building Ops - Oprtns Effectiv
$44,100.00 (Annual)
Full-Time
2013-07-22
2014-01-22
Budget Funded
Leave Replacement
2013-07-14
Business Title:
Available Openings:
Clerk 4
1
Job Summary
This position is responsible for the organization and completion of work of a varied and complex administrative clerical nature
requiring the application and interpretation of regulations and procedures; employees at this level may also act as group leaders
in complex clerical areas.
Organizational Status
Reports to the Associate Director.
Work Performed
In addition to the following, may perform any of the duties at the Clerk 3 classification level:
Organizes operating procedures for a variety of clerical support functions to meet departmental needs.
Coordinates the work of a group of employees at various classification levels, establishing work schedules and priorities,
allocating work, training, and being responsible for the performance of the work unit.
Develops new methods and procedures to deal with problems, frequently requiring collaboration with other work units.
Interprets policies and provides authoritative information on problem situations in assigned areas.
Compiles and analyzes data requiring considerable knowledge of the interpretation and application of department programs, policies
and procedures.
Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this
classification.
Supervision Received
Works under administrative direction receiving specific instructions only on unusual problems or on matters which department
radically from established policy and procedures.
Supervision Given
Normally has supervisory responsibility for a large group of employees; may have input into staff selection and performance
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The University of British Columbia
Staff Job Postings
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evaluation of employees.
Consequence of Error/Judgement
Initiates and adapts procedures to meet unusual situations; participates in making decisions concerning the planning, organization
and utilization of staff.
Qualifications
High School graduation and Business Training in Office Procedures and Practices.
equivalent combination of education and experience.
Minimum 5 years of related experience or the
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Page No. 9
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16017
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Food Services - CUPE 116
Second Cook-Food Services
Food Services
$ 17.82 (Hourly)
Part-Time
2013-08-15
Business Title:
Ongoing:
Second Cook-Sage and Peter Wall Ideas Lounge
Yes
Self Funded
2013-07-14
Available Openings:
3
Job Summary
Positions in this classification cook, bake and prepare products in accordance with a menu plan production list and assume
responsibility for an assigned area of meal preparation in a high volume commercial kitchen for Sage restaurant, Peter Wall Ideas
Lounge & Sage Catering.
Organizational Status
Reports to Commissary Cook, First Cook, Unit Supervisor or Manager.
Work Performed
1.Cooks and or prepares main courses, salads, sandwich plates, pastry items, desserts, sweet & savory baking, specialty desserts,
breads and other items on a large scale and as per production requirements & established menu plans.
2.Executes recipes including reading, understanding, & following instructions.
3.Assesses and ensures quality and consistency of finished product prior to shipping out. Specifically, evaluates product,
assesses whether it needs correction and or seasoning, and implements measures to ensure appropriateness of completed products.
4.Executes sophisticated recipes for menu plans that include West Coast cuisine, French cuisine & other ethnic cookery to meet
the service standards of the department
5.Maintains high standards of sanitation and safety, ensures work is performed in compliance with Food Safe guidelines, UBC
policy and UBC Food Services safety guidelines. Including organizing and cleaning kitchen, bakery, and equipment. Reports any
issues with equipment to supervisor.
6.Recommends food inventory levels and assists with maintaining inventory.
7.Relieves responsibilities of other food service workers as operationally required as well as provides direction to food service
personnel on assembly preparation of food products.
8.Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this
classification.
WORKING CONDITIONS
Sage restaurant is a fast-paced and high volume commercial kitchen environment. The Second Cook assumes responsibility for an area
that requires multitasking critical tasks as well as consistently ensuring the quality and detail of each item produced. Must be
responsive and adaptive to the constantly changing environment of a commercial kitchen.
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The University of British Columbia
Staff Job Postings
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Must be able to work a flexible schedule including weekday, evenings and weekend shifts. Presents in a professional and respectful
manner and demonstrates strong customer service skills and knowledge.
Supervision Received
Works under general supervision of Commissary Cook, First Cook, Unit Supervisor or Manager. Works independently as required.
Supervision Given
May delegate work to assistant cooks and other food service workers as required.
Consequence of Error/Judgement
Decisions relate to the sequence of food preparation; errors may result in minor delays or impact to food quality and quantity.
Qualifications
Certificate in cooking from a recognized cooking institution and Food Safe Level 1 Certificate. 2 years relevant experience or
the equivalent combination of education and experience. Prefer for experience to be in an upscale trendy dining & catering
production. Knowledge and experience with West Coast cuisine, French cuisine and other ethnic cuisines preferred. Excellent knife
skills & good butchery skills. Effective oral and written communication, leadership, interpersonal and time management skills.
Strong interest in self-improvement and further education in culinary arts. Ability to remain calm under pressure. Ability to
perform consistently in a busy environment while maintaining accuracy with great attention to detail & finished product. Ability
to problem solve and to exercise resourcefulness and initiative. Ability to be responsive to urgent issues and situations.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Page No. 11
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15991
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Food Services - CUPE 116
Second Cook-Food Services
Food Services
$ 17.82 (Hourly)
Part-Time
2013-07-08
Business Title:
Ongoing:
Second Cook - The Point Grill and Food Truck
Yes
Self Funded
2013-07-08
Available Openings:
2
Job Summary
Positions in this classification cook, bake and prepare products in accordance with a menu plan production list and assume
responsibility for an assigned area of meal preparation in a high volume commercial kitchen for restaurant dining and
mobile-kitchen.
Responsible for cooking and preparing products for the Point Grill restaurant and the Food Truck, a mobile kitchen, that travels
all over UBC Point-Grey campus serving a heavy volume of customers.
Organizational Status
Reports to Commissary Cook, First Cook, Unit Supervisor or Manager. Reports to Manager and Commissary Chef.
Work Performed
1.Cooks and or prepares main courses, salads, sandwich plates, pastry items, desserts, sweet & savory baking, specialty desserts,
breads and other items on a large scale and as per production requirements & established menu plans.
2.Cooks and or prepares hand-crafted sandwiches and products as per established Food Truck menu plan. Assumes responsibility for
a specific area (bakery) of food production as required by the unit, delegating tasks to assistant cooks and food service workers
as required.
3.Executes recipes including reading, understanding, & following instructions.
4.Assesses and ensures quality and consistency of finished product prior to shipping out. Specifically, evaluates product,
assesses whether it needs correction and or seasoning, and implements measures to ensure appropriateness of completed products.
5.Executes sophisticated recipes for menu plans that include West Coast cuisine & other ethnic cookery to meet the service
standards of the department
6.Maintains high standards of sanitation and safety, ensures work is performed in compliance with Food Safe guidelines, UBC
policy and UBC Food Services safety guidelines. Including organizing and cleaning kitchen, bakery, mobile kitchen and equipment.
7.Recommends food inventory levels and assists with maintaining inventory.
8.Responsible for the mobile kitchen including loading and unloading the truck with supplies and inventory; assists in checking
and maintaining that the truck and equipment is in working order.
9.Relieves responsibilities of other food service workers as operationally required as well as provides direction to food service
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The University of British Columbia
Staff Job Postings
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personnel on assembly preparation of food products.
10.Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this
classification.
WORKING CONDITIONS
The Point Grill restaurant is a fast-paced and high volume commercial kitchen environment. The Second Cook assumes responsibility
for an area that requires multitasking critical tasks as well as consistently ensuring the quality and detail of each item
produced. Must be responsive and adaptive to the constantly changing environment of a commercial kitchen.
The Food Truck is a fast-paced and high volume mobile commercial kitchen environment. The Food Truck will travel across the
University campus. The kitchen is a small, open environment with a small team working on board in very close quarters. The Second
Cook requires strong organizational skills with the highest level of detail to the quality and timeliness of each item produced.
Additionally, the Second Cook is responsible for maintaining a high-energy and fun culture for the customers. Acts as the public
face of the Food Truck.
Must be able to work a flexible schedule including weekday, evenings and weekend shifts. May be required to work offsite for
events. Presents in a professional and respectful manner and demonstrates strong customer service skills and knowledge.
Supervision Received
Works under general supervision of Commissary Cook, First Cook, Unit Supervisor or Manager. Works independently as required.
Supervision Given
May delegate work to assistant cooks and other food service workers as required.
Consequence of Error/Judgement
Decisions relate to the sequence of food preparation; errors may result in minor delays or impact to food quality and quantity.
Qualifications
Certificate in cooking from a recognized cooking institution and Food Safe Level 1 Certificate. 2 years relevant experience or
the equivalent combination of education and experience. Prefer for experience to be in an upscale trendy dining & catering
environment including experience with corporate catering & off-site events. Knowledge and experience with West Coast cuisine and
other ethnic cuisines preferred. Excellent knife skills & good butchery skills. Effective oral and written communication,
leadership, interpersonal and time management skills. Strong interest in self-improvement and further education in culinary arts.
Ability to remain calm under pressure. Ability to maintain accuracy with great attention to detail. Ability to problem solve and
to exercise resourcefulness and initiative. Ability to be responsive to urgent issues and situations.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Page No. 13
The University of British Columbia
Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16012
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Food Services - CUPE 116
Second Cook-Food Services
Food Services
$ 17.82 (Hourly)
Part-Time
2013-07-15
Business Title:
Ongoing:
Second Cook - Baker
Yes
Self Funded
2013-07-14
Available Openings:
1
Job Summary
Positions in this classification cook, bake and prepare products in accordance with a menu plan production list and assume
responsibility for an assigned area of meal preparation in a high volume commercial kitchen for restaurant dining & catering.
Organizational Status
Reports to Commissary Cook, First Cook, Unit Supervisor or Manager.
Work Performed
Cooks and or prepares main courses, salads, sandwich plates, pastry items, desserts, sweet & savory baking, specialty desserts,
breads and other items on a large scale and as per production requirements & established menu plans.
Assumes responsibility for a specific area (bakery) of food production as required by the unit, delegating tasks to assistant
cooks and food service workers as required.
Executes recipes including reading, understanding, & following instructions.
Assesses and ensures quality and consistency of finished product prior to shipping out. Specifically, evaluates product, assesses
whether it needs correction and or seasoning, and implements measures to ensure appropriateness of completed products.
Executes sophisticated recipes for menu plans that include West Coast cuisine & other ethnic cookery to meet the service standards
of the department
Maintains high standards of sanitation and safety, ensures work is performed in compliance with Food Safe guidelines, UBC policy
and UBC Food Services safety guidelines. Including organizing and cleaning kitchen, bakery and equipment.
Recommends food inventory levels and assists with maintaining inventory.
Relieves responsibilities of other food service workers as operationally required as well as provides direction to food service
personnel on assembly preparation of food products.
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The University of British Columbia
Staff Job Postings
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Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this
classification.
Supervision Received
Works under general supervision of Commissary Cook, First Cook, Unit Supervisor or Manager. Works independently as required.
Supervision Given
May delegate work to assistant cooks and other food service workers as required.
Consequence of Error/Judgement
Decisions relate to the sequence of food preparation; errors may result in minor delays or impact to food quality and quantity.
Qualifications
Certificate in cooking from a recognized cooking institution and Food Safe Level 1 Certificate. Certificate in Baking and Pastry
from a recognized cooking institution. Experience in a high volume bakery, scratch baking experience, cakes, cake decoration and
traditional and contemporary desserts. 2 years relevant experience or the equivalent combination of education and experience.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Page No. 15
The University of British Columbia
Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16041
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Food Services - CUPE 116
General Worker (Heavy)-F/S
Food Services
$ 16.26 (Hourly)
Part-Time
2013-07-15
Business Title:
Ongoing:
General Worker (Heavy)-Point Grill/LTK
Yes
Self Funded
2013-07-14
Available Openings:
1
Job Summary
Positions in this classification perform cleaning, stockroom, dishroom and assigned kitchen duties that may require heavy lifting
and physical exertion and assist in food preparation and serving.
Organizational Status
Reports to unit Manager or Supervisor.
Work Performed
Washes and handles dishes and pots up to 25 kg. in weight.
Performs stockroom duties, such as, , receiving products in loading bay, counting items to match with corresponding paperwork,
shelving products up to 25 kgs. and filling in paperwork as required; assists with inventory responsibilities.
Performs a variety of cleaning duties, such as, cleaning tables, kitchen preparation and seating areas, and kitchen equipment,
mopping floor and cleaning washrooms and other areas as required, ensuring that proper cleaning substances are used and that areas
are marked hazardous as required.
Recommends food inventory levels and calls in approved orders.
Busses tables.
Assists cooks in the preparation of food by pulling out and re-storing supplies, assisting in the preparation of food, such as,
meat, vegetables, desserts, pastry sandwiches, salads and specialty items and portioning, plating, wrapping and packing food
items.
Plates, portions and dispenses food to customers in a serving line in accordance with pre-determined UBC Food Services or
franchise standards.
Sets up service counters and replenishes supplies for sale, ensuring appropriate stock levels and stock rotation in refrigeration,
storage and counter display units.
Assesses and ensures quality of finished product prior to serving customers.
Performs the duties of other food service workers on a relief basis as operationally required.
Maintains proper standards of sanitation and safety in accordance with FoodSafe, UBC policy and UBC Food Services safety
guidelines.
Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this
classification.
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The University of British Columbia
Staff Job Postings
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Supervision Received
Works under general supervision and independently as required.
Supervision Given
None. May assist in training new employees or guide student workers.
Consequence of Error/Judgement
Minor decisions related to cleaning needs; impact of errors is minimal and can be easily corrected.
Qualifications
Completion of Grade 10 and Food Safe Level 1 Certificate.
of education and experience.
Minimum of 1 year of related experience or the equivalent combination
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 17
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15938
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Food Services - CUPE 116
Food Services Assistant-F/S
Food Services
$ 19.37 (Hourly)
Part-Time
2013-07-08
Business Title:
Ongoing:
Supervisor - Point Grill/LTK Univ Centre
Yes
Self Funded
2013-07-08
Available Openings:
1
The Point Grill
Job Summary
Positions in this classification oversee the operation of a single food services unit and or assist in the operation of a complex
food services unit(s) supervising food service workers, participating in food service work and handling related administrative
duties.
Organizational Status
Reports to unit Manager Senior Supervisor.
Work Performed
Supervises the workload of up to 15 food service workers, ensuring employees meet UBC Food Services' customer service standards.
Trains food service workers, following up to ensure an understanding of the material covered.
Assists with and recommends scheduling options to the unit manager.
Orders food supplies required for day to day operations.
Monitors and reviews cost controls, such as, labor costs, food costs and waste and overhead expenses, with unit manager.
Handles customer comments and complaints and refers to unit manager as required. Monitors customer satisfaction via surveys,
comment cards, and any other types of feedback.
Relieves and assists food service workers as operationally required.
Ensures that the quality of product being produced and or sold is up to department standards and safety and cleanliness standards
are adhered to at all times; takes action with production or makes recommendations as required.
Participates in related day to day office administrative duties, such as, answering telephones, record keeping, filing, data
entry, performing basic calculations, typing correspondence, inventory, and month end procedures.
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The University of British Columbia
Staff Job Postings
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Ensures that systems and procedures for daily sales, cash collections controls, banking and ledger reconciliation are being
followed; processes payments and deposits.
Recommends daily specials and ongoing menu changes.
Suggests and implements unit promotions including processing and delivering of You-Care packages.
Ensures all kitchen equipment and point of sale systems are in working order; reports and follows up on maintenance as required.
Contacts employees for coverage of last minute vacancies of shifts.
Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this
classification.
Supervision Received
Works independently under general supervision.
Supervision Given
Supervises a large number of food service workers, involving training, assigning and monitoring work.
Consequence of Error/Judgement
Makes decisions regarding the coordination and allocation of food service workers and acceptability of work performed;
inappropriate decisions could result in poor quality of food and service with an impact on sales of an ancillary department.
Qualifications
High School graduation, Food Safe Level 1 Certificate and completion of Food Service Management course. 2 years relevant
experience or the equivalent combination of education and experience. Must have Serving It Right certificate.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 19
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15992
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Residence Attendants-CUPE 116
Residence Attendant
Student Housing
$ 19.03 (Hourly)
Part-Time
2013-07-08
Business Title:
Ongoing:
Residence Attendant (Hourly)
Yes
Self Funded
2013-07-08
Available Openings:
2
Job Summary
To provide diversified front desk services in the U.B.C. residences in Acadia-Fairview, Thunderbird, University Apartments, Walter
H. Gage, Place Vanier, Marine Drive and Totem Park including: 24-hour supervision of Residence property both at the service
counter office and on patrol; performing administrative functions; acting as a communication link within residences and serving as
liaison between outside emergency personnel; assisting in training and development of weekend and hourly, on-call staff; reporting
damage and or defacement of Residence property; and loaning keys as necessary (maintaining key control).
Organizational Status
Reports to Residence Front Desk Services Coordinator.
Work Performed
Provides 24-hour supervision of Residence property both at the service counter office and on patrol throughout the Residence
including: inspecting and reporting hazards; patrolling Residence areas alone, watching for any unusual problems that may endanger
residents or property.
Performs diversified administrative activities including:
1.Maintaining an accurate list of students, their room numbers and movements (check-in, checkout and transfers) though the
system; carrying out related paperwork and data entry.
2.Computer requirements: entering and following-up on maintenance requests; writing and posting SARs; checking students in out on
the Single Student Residence Administration System and updating room status for housekeeping. Programming Ving Cards for students
and staff. Using MS Office software particularly Word, Outlook and Excel.
3.A variety of cash handling tasks such as: maintaining a cash float; dispensing change to residents; making trips to the bank to
obtain change; collecting payments for fees, storage lockers, parking, and damage assessments; handling cash from the photocopy
machine; preparing and delivering (unescorted) cash deposits to the bank; accepting payments from hotel guests.
4.Loaning various kinds of equipment such as sports equipment and cleaning materials equipment.
5.Sorting and delivering mail, which includes parcels, pamphlets, magazines, etc., and distributing material into individual
mailboxes (ranges from 700 to 1600 individual mailboxes depending on the particular Residence area), and in some cases delivering
mail door-to-door.
6.Writing shift activity reports (SARs) and recording activity in the area Log Book.
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The University of British Columbia
Staff Job Postings
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7.Acting as a communication link: between and within residences i.e. different Front Desks, Housekeeping, Residence Life staff
and Trades staff. Also point-of-contact for emergency personnel including but not limited to campus RCMP, PATCS, Fire, ambulance,
etc. Liaising with non-emergency services such as Phelps, Aramark, etc.
8.Assisting in the orientation and development of new Residence Attendants as required by familiarizing them with the particular
work area and shift duties and providing general direction as necessary.
9.Reporting damage and or defacement of housing property; making recommendations to the RFDSC regarding assessment charges to
individual(s) responsible for the damage.
10.Assigning keys, maintaining key inventory and making provisions for key loans to residents who are locked out of the rooms;
keeping an accurate count of keys and ensuring their prompt return; is responsible for ensuring that only authorized residents,
contractors and staff are given key loans.
11.Performing basic re-supply services on office business machines such as printers and photocopiers (paper, toner etc.).
12.Patrolling residence property and grounds for potential intruders and reporting security breaches or risks to appropriate
authorities.
13.Carrying out any other related duties as necessary in keeping with the qualifications and requirements of the job.
Supervision Received
Directly and indirectly supervised by the Residence Front Desk Services Coordinator. Required to work independently of direct
daily supervision.
Supervision Given
Is not required to give direct supervision but will be required to assist in the development and evaluation of other on-call
support staff in the absence of the direct supervisor.
Consequence of Error/Judgement
Error can result in a threat to security, loss of revenue, complaints and diminished confidence from clients in the ability to
provide service.
Qualifications
Minimum: high school graduation. . Three to four years related experience or a combination of training and experience in the
hotel or hospitality industry. Must be articulate and proficient in the English language and ability to interact well with
students, colleagues and the University community. Must have a working knowledge of First Aid or Industrial First Aid and basic
worker safety procedures. Ability to communicate effectively verbally and in writing. Ability to exercise tact and discretion.
Ability to provide quality service to customers in a courteous, patient manner. Ability to work independently; ability to use a
variety of office equipment including keyboarding skills. First aid training is essential. Must have a satisfactory Criminal
Records Search as a condition of employment.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 21
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16016
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Research/Technical - CUPE 116
Research Asst/Tech 3
Business Title:
Continuing Studies
$42,696.00 (Annual)
Full-Time
2013-07-22
2014-07-21
Possibility of Extension:
Self Funded
2013-07-14
Available Openings:
Research Asst/Tech 3
Yes
1
Job Summary
To operate English Language Institute multimedia labs, AV, and computer equipment.
Organizational Status
Works as a research assistant AV technician in a team comprising IT Manager, RAT3, RAT4, Head Teacher and Information Systems
Coordinator. Provides support to Teachers, Students and ELI staff members.
Work Performed
-researching third party software products;
-researching and proposing purchase of equipment, furniture and supplies;
designing inventory and cataloging system; maintaining database of inventory;
-digitizing and organizing audio video learning materials;
-moving, setting up and maintaining computers and audio visual equipment;
providing technical support to multimedia computer labs, computers and peripherals;
-videotaping and photographing events followed up with computer processing and printing;
-training and supporting instructors and students on the multimedia lab equipment and software;
-preparing training videos and manuals;
-updating website;
-printing and posting weekly schedule;
-preparing print cards;
-performing front desk duties;
-reconciling cash balances;
-and performing other related duties.
Supervision Received
Works independently under the general supervision of the SSC Manager.
Supervision Given
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
None.
Consequence of Error/Judgement
The requirement to provide timely AV setups and efficient technical front desk support is essential for the SSC operation, student
retention and teaching quality. Errors and missed deadlines directly impact program quality, instructor efficiency, curriculum
delivery, and client satisfaction with both ELI and UBC, and may result in loss of revenue, loss of image, and tension within a
team.
Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Minimum of 3 years related
experience or the equivalent combination of education and experience. Experience with computer systems and AV equipment,
preferably in multimedia labs. Basic understanding of networking and experience configuring PCs for a networking environment is a
big plus. Experience troubleshooting and resolving network connectivity problems. Knowledge of Novell NetWare an asset. Knowledge
of Windows desktop computer operating system. Mac OSX an asset. Basic understanding of Canadian copyright laws. Knowledge of
library cataloging and classification principles. Creative software experience required (HTML editors, Soundforge, Photoshop,
FinalCut). CMS experience (Wordpress etc) an asset. Effective oral and written communication in English, interpersonal, analytical
and organizational skills. Ability to communicate effectively with students of varied nationalities whose first language is not
English. Ability to explain technical processes in a clear and concise manner. Ability to work both independently and within a
team environment. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to maintain accuracy and
attention to detail. Ability to lift 60 lbs. Valid BC drivers license is an asset.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 23
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15934
Vancouver - Point Grey Campus
CUPE 116(Service/Techs/Trades)
Research/Technical - CUPE 116
Research Asst/Tech 4
Dentistry - Technology Support
$48,864.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Research Asst/Tech 4
Yes
Self Funded
2013-07-08
Available Openings:
1
Job Summary
The Network & Computer Specialist will be responsible for the network administration, hardware and software support, and user
training for the entire Faculty of Dentistry, Dean's Office, and the Main Clinic.
Organizational Status
The incumbent reports directly to the IT Manager, and in their absence to the Executive Director for the Faculty of Dentistry.
Work Performed
Duties include: assists with providing network administrative support to clients; resolving network and workstation problems in
complex multi-platform physical and virtual environments; addressing hardware failures, connectivity problems and troubleshooting
issues; resolving server failures; providing training and assistance with the use of the clinical application software; obtaining
and following on equipment price quotes, requisitions and delivery for computer hardware, software and related equipment
purchases; installing computer hardware, software and related equipment; performing daily network back-ups; programming scripts
and user databases; ensuring network and workstation security (Antivirus protection, firewall configuration and setup);
documenting software procedures, creating training materials for users, as well as giving presentations training sessions;
maintenance and setting of email accounts; maintenance of invoice inventory system and helpdesk tracking system; Introducing new
users to network services and computer systems; training users in use of software; and performing other related tasks.
The Network & Computer Specialist is expected to remain current in the PC Windows MAC environments.
Supervision Received
Receives overall direction from the IT Manager.
Supervision Given
None.
Consequence of Error/Judgement
________________________________________________________________________________________________________________________
Page No. 24
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Poor judgment or errors in performing the duties outlined above could result in the malfunctioning computing facilities or make
these facilities vulnerable to security threats. This can have a serious effect on the administrative, academic, research and
clinical goals of the Faculty.
Qualifications
Undergraduate degree in a relevant discipline. Graduation from a technical college or institute. Some position may require a
graduate degree. Degree in Computer Science preferred. Minimum of 4 years of related experience or the equivalent combination of
education and experience. Minimum 3 years of network and server support experience with mixed Mac Windows, platforms. Proven
skills in network server maintenance and administration in both physical and virtual environments. MacOS X experience required.
Excellent organizational, problem solving, and client service skills. Ability to communicate effectively verbally and in writing.
Ability to work effectively independently and in a team environment. Ability to deal with people in a calm, courteous, and
effective manner. Ability to exercise tact and discretion. Ability to effectively manage multiple tasks and priorities and to
work effectively in a high volume environment. Ability to prioritize and work effectively under pressure to meet deadlines.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 25
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16014
Vancouver - Hospital Site
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Administrative Suppt
Administrative Support 3 (Gr6)
Family Practice
$40,752.00 (Annual)
Part-Time (80%)
2013-08-26
Business Title:
Ongoing:
Administrative Support 3 (Gr6)
Yes
Budget Funded
2013-07-11
Available Openings:
1
Job Summary
To provide secretarial support and academic support to the Site Director of St. Paul's Family Practice Postgraduate Program and
the Site Coordinator.
Shared office in the St. Paul's Administrative offices, 1190 Hornby.
Organizational Status
Reports to the Site Director of St. Paul's Family Practice Postgraduate Program and the Program's Site Coordinator. Interacts
with: family practice faculty and staff, site faculty, preceptors and residents, Office of Postgraduate Education in the Faculty
of Medicine and various health professionals and healthcare organizations.
Work Performed
A. Secretarial Support to Site Director and Site Coordinator:
This is a junior level secretarial position, and while it incorporates elements of other levels, it has a majority of effort
associated with more complex secretarial support services or program-related activities
Facilitate and initiate effective communication with faculty, staff and residents within the postgraduate program, as well as with
clinical training sites and hospitals
Respond to complex inquiries and field unusual problems
Develop, prepare, and or compose responses to memos and correspondence
Update and maintain online resident web-based evaluation system - Web Eval, ensuring that resident evaluations are sent to
preceptors and returned, and evaluations submitted on hard copy are entered into the system and paper copies are made available to
Site Director and filed. Personally responsible for coordinating and maintaining R2 longitudinal scheduling and rotation planner
Maintain the filing system
Attend all program residency meetings. Take and prepare minutes for site faculty and resident meetings in combination with Site
Coordinator.
Type and proofread a variety of materials including correspondence, reports and papers
Perform projects or assignments as requested by the Site Director and or Site Coordinator
Assist Site Director with academic duties and activities to include scheduling of appointments, preparation or formatting of
________________________________________________________________________________________________________________________
Page No. 26
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
abstracts, Power Point presentations, manuscripts, conference booking, travel arrangements and accounting and expenses for
academic projects.
Acts with some level of independence as liaison with inside and outside contacts in preparing meeting materials, circulating
agendas, taking and distributing minutes, programs, updates, and other support functions related to the residency site
Updates and maintains 3 program's combined elective listings (SPH FP, IMG FP, GV FP) plus provide updates to program website.
Soliciting and resourcing other elective opportunities for the residents and preparing packages to give to prospective preceptors.
Performing updates for residency program laptop.
Assist the Site Coordinator in planning and organizing of resident educational events, courses and projects such as practice
exams, procedural skills workshops, dinners and other residency program activities as needed.
Update the site website by providing the Site Coordinator with all updated documentation.
Catalogue and maintain Residents research papers and publications
Distribute incoming mail
Perform other related duties as required
Supervision Received
Receives initial instruction on new responsibilities. The incumbent is expected to be able to take initiative, problem solve, and
seek advice when necessary. Supervision in conjunction with Site Director and or Site Coordinator as required. Work evaluation
done together by Site Director and Site Coordinator.
Supervision Given
N A.
Consequence of Error/Judgement
Error in judgment or ineffective communication may lead to inefficiency of operation or unmet deadlines. Inappropriate action in
the handling of confidential and delicate matters would negatively reflect on the program. Error in academic curriculum and other
events organization may cause confusion and wasted time for residents, clinical faculty and academic faculty. Generally most
errors can be rectified.
Qualifications
High School graduation and 1 year post-secondary education. 4 years related experience or the equivalent combination of
education and experience. Excellent organizational skills including setting priorities and sense of urgency in completing daily
work. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to prioritize and work
effectively under pressure to meet deadlines. Ability to effectively manage multiple tasks and priorities. Familiarity with MS
Outlook and Office including Word, Excel and PowerPoint are essential, as well as knowledge of and ability to manage the Internet
and Web Eval, residency online evaluation system essential. Ability to perform word processing at 60 words per minute. Ability to
be flexible in assisting with special events outside of normal working hours. Ability to communicate effectively verbally and in
writing.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 27
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16043
Vancouver - Hospital Site
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Administrative Suppt
Administrative Support 4 (Gr7)
The Sauder School of Business
$42,072.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Divisional Assistant
Yes
Budget Funded
2013-07-14
Available Openings:
1
Job Summary
Provides senior secretarial and administrative support to an academic division with the Sauder School of Business. This includes
the Divisional Chair, up to 20 full-time faculty members as well as sessional lecturers, visitors, research assistants, students,
etc.
While there may be some variances in tasks between individual Divisional Assistants, the job description is based on work
performed that is common to all positions.
Organizational Status
Works with the Division Chair for day to day work requirements of the Division. Reports to the Director, Resources and Operations
for all other administrative and human resource matters. Daily contact with other divisions, departments and external
representatives. Provides back up support for other Divisional Assistants.
Work Performed
This position oversees the administration of a Division involving providing senior secretarial and administrative support to the
members of an academic group headed by a Divisional Chair;
Handles recruitment activities of full-time faculty for the Division such as: assisting with the advertisements, handling
confidential correspondence, co-ordinating scheduling interviews, arranging Divisional meetings to evaluate and identify
successful candidates, preparing recruit summaries, etc.;
Coordinates the Appointment Promotion and Tenure (APT) for faculty members within their Division including compiling confidential
information documents according to the APT guidelines and procedures;
Handles the preparation of research grants and proposals; ensure grant deadlines are met for the Dean's Office submission;
Aids the faculty, sessionals, including other teaching personnel, etc. using the web-based Learning Management System to ensure
efficient and effective delivery of outcomes-based courses (e.g. uploading files, ensuring course shells have been set up
activated, granting authorized personnel access to files folders, etc.);
Supports software applications and processes to meet the Division's administrative, teaching and research activities that are
using various technologies (e.g. Learning Management System, web-conferencing, etc.) as teaching tools by resolving problems and
troubleshooting to ensure effective delivery of these materials to students;
Posts divisional teaching schedule, book classrooms for additional class time, midterms or exams outside of scheduled exam time;
monitor the start and finish exams of students; maintain confidentiality of exam; make arrangements with the Disability Resource
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Page No. 28
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Centre; tracks markers and teaching assistants; accept class assignments;
Works in conjunction with the events management unit for the handling scheduling logistics of meetings, seminars, workshops,
conferences and other activities for the Division and ensures all arrangements are delivered and completed in a timely manner;
Responsible for the financial information of the Division by reconciling monthly statements and prepares reports for the Chair on
workshop and teaching support expenditures; ensures proper financial procedures are followed before submission to the Faculty's
Accounts Office for processing;
Orientates the integration of new faculty, visitors, sessional lecturers, etc. into the Division by guiding advising them of
University and Faculty policies and procedures; including assisting with personal arrangements such as: housing, day care, etc. to
ensure a smooth transition into their new environment;
Arranges office logistics for an academic division such as: office allocation set-up, key requests, card access, etc. including
trouble shooting follow up as required.
Organizes travel, hotel accommodation, car rental, etc. including reimbursements for the Divisional faculty members, visitors and
recruit candidates;
Handles activities for Graduate Students such as: organizing campus visits for PhD Candidates to meet with faculty and current PhD
students. Assists graduate students in their job search by coordinating reference letters, etc.; including arranging meetings with
various groups of student representatives;
Creates, organizes and maintains information, files, reading materials, Divisional Web pages, faculty members CV's and other
records relevant to the activities of the Division;
Adheres to and applies proper records and information management principles guidelines to ensure legal obligations are met for the
creation and retention of both paper and electronic records of faculty information. This includes identifying which records are to
be preserved for historical and research purposes and which should be destroyed and or no longer retained;
Maintains faculty records information in an orderly fashion to ensure freedom of information requests are retrieved responded to
in a timely and effective manner therefore mitigating the risk for the potential of non-compliance;
Composes correspondence and processes course materials, exams, reports, presentations, grant applications, and technical research
papers etc. Communicates with internal and external senior officials;
Inputs and calculates grades in the SIS system and prepares "Change to Academic Record" form
on behalf of faculty members and instructors;
Ensures the division operates smoothly by responding to inquiries and providing information related to the Division or directs
elsewhere; screens and prioritizes information;
Assists with work overflow from other divisions in the Faculty when and as required; and
Performs other duties related to the qualifications and requirements of the job.
Supervision Received
Minimal supervision as work is primarily independent in nature.
Supervision Given
Orients and trains new faculty, sessionals, visitors on Divisional procedures and practices. May supervise and direct students and
temporary staff.
Consequence of Error/Judgement
Exercises judgement and decision-making in a wide variety of duties and responsibilities; errors in completing work and scheduling
or planning may result in unnecessary expenditures, inconvenience and or embarrassment to participants, faculty and students.
Handling enquiries in an inappropriate manner can adversely affect relations between the faculty and its clients, and the public
perception of the University.
Qualifications
High School graduation and two year post-secondary diploma. Training in secretarial administrative practices and office
procedures. 4 years related experience or the equivalent combination of education and experience. Effective oral and written
________________________________________________________________________________________________________________________
Page No. 29
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
communication, interpersonal and organizational skills. High level of customer service skills with the desire to assist others.
Ability to type 60 wpm and operate normal range of office equipment. Ability to prioritize work, multi-task and meet deadlines.
Ability to work well under pressure and adapt to changing priorities including maintaining effective working relationships with
individuals in all levels of the organization. Ability to analyze, problem solve and troubleshoot situations accurately and adopt
an effective course of action. Ability to maintain accuracy and attention to detail. Ability to interpret policies and procedures.
Ability to exercise tact and discretion. Ability to work independently and as a member of a team.
Computer experience required. Ability to utilize the following software as it is necessary in performing the duties such as:
Intermediate to advance level in Microsoft Office (Word, Excel, PowerPoint, Outlook),
Internet Explorer, Adobe Acrobat, Peoplesoft Financial Management System (FMS), Student Information Service Centre (SISC), Faculty
Service Centre (FSC), Connect, Campus Wide Login (CWL), CV Online, Social Science Research Network (SSRN), HSS Grants UBC Office
of Research Services, Request Schedule Events Online Systems (RSEOS), etc.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 30
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15994
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Administrative Suppt
Administrative Support 4 (Gr8)
Fac Med Research Office
$43,428.00 (Annual)
Full-Time
2013-07-29
Business Title:
Ongoing:
EA to the EAD and Director, Research
Yes
Budget Funded
2013-07-15
Available Openings:
1
Job Summary
To provide confidential and complex administrative and Executive Assistant support to the Executive Associate Dean, Research (EAD)
and Director, Research. The incumbent will provide a high level of understanding and initiative in all administrative areas with a
strong emphasis on meeting and electronic calendar management.
Organizational Status
Receives work assignments from the Executive Associate Dean, Research and Director, Research. This position will liaise with the
senior administration at UBC including Executive Associate Deans and Associate Deans within the Faculty of Medicine. External to
the Faculty of Medicine, this individual will work closely with the President's Office, UBC Faculties, Provincial Health
Authorities, BC Universities, and the Associate Dean's Research at the Academic hospitals as well as other organizations with whom
UBC is developing research collaborations.
Work Performed
Acts as personal and confidential Executive Assistant to the Executive Associate Dean, Research and Director, Research. Maintains
an accurate calendar, resolving conflicts in scheduling, makes appointments and coordinates materials for meetings; books rooms
and arranges audio visual equipment and catering as required. May be asked to take minutes of meetings for the EAD and or
Director, Research as needed.
Manages conflicting high-level priorities, coordinates, assembles and maintains bring-forward materials from a variety of sources
for meetings involving the Executive Associate Dean, Research and or Director, Research. Assists in preparing and distributing
agendas, minutes and other meeting materials. Takes, transcribes, edits and distributes minutes.
Demonstrates a high level of understanding and initiative to act on changing priorities in scheduling and managing the Executive
Associate Dean, Research electronic calendar. Appropriately screens requests for appointments and exercises tact and discretion in
prioritizing requests for appointments.
Screens and prioritizes incoming calls and mail, exercising judgment as to whether matters require urgent attention and or whether
background information must be acquired immediately. Works closely and effectively to resolve scheduling conflicts.
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The University of British Columbia
Staff Job Postings
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Prepares in final format a variety of documents, many of which are sensitive and confidential: maintains filing and bring forward
systems and drafts correspondence as required.
Conducts research and compiles data as required.
Develops a broad depth of knowledge of the Research Centres, Institutes and initiatives and assists in setting up and scheduling
meetings, reviews, search committees, related to Centers and Institutes, Acts as secretary to committees chaired by the Executive
Associate Dean, Research and or Director, Research as required: schedules committee meetings, prepares materials for distribution,
takes minutes and prepares action tracking reports. Provides follow up for action items as required.
Organizes and compiles various materials and data as required, often project related.
Coordinates and maintains the Research record management system including e-filing, creating maintaining files, culling existing
files and packaging files for archiving.
Draft confidential correspondence, reports and other documents.
Coordinates all travel arrangements for the Executive Associate Dean, Research and or Director, Research. Liaising with other
parties to book hotels, visas, ground transportation, and conference registration; ensure that all travel is entered into
calendars, preparing all necessary documentation for travel; travel arrangements may require coordination with external
stakeholders and gaining approval for costs.
Arranges reimbursement requests for complex expenses often involving various currencies and conversion rates.Submits expenses of
EAD and Director, Research on a monthly basis; monitor pending reimbursements and liaise with the Finance Department and external
organizations as required. Is responsible for the monthly payment and reconciliation of the EAD UBC American Express card and
other invoices as required to ensure timely payment and not accruing additional interest expenses.
Prepares financial requisitions and journal vouchers.
Screens incoming telephone calls, faxes and mail, exercising judgment as to whether matters require urgent attention and or
whether background information must be acquired immediately. This may include triaging calls from the Alzheimer Clinic and or
patient related calls matters and understanding how to handle emergency calls.
Responds to e-mail, telephone and in-person inquiries in a timely manner.
Deals with faculty members, staff, and others in a professional manner on behalf of the Executive Associate Dean, Research and
Director, Research by phone, e-mail and in person. Consistent with the Faculty's Professional Standards document, the Faculty is
committed to the highest level of professionalism in all interactions.
Ensure goals and timelines are met.
Works under on-going pressure and to multiple deadlines.
Performs other related duties as required.
Supervision Received
Working closely with the Executive Associate Dean, Research and Director, Research, this individual will be expected to work
independently in accordance with established objectives; and exercise initiative and judgment in performing all work related
functions. This position reports to the Director, Research.
Supervision Given
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The University of British Columbia
Staff Job Postings
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Formally trains new staff on work procedures, and or oversees work of students and or temporary staff
Consequence of Error/Judgement
The incumbent must be able to work independently and within a team and exercise considerable judgment on a daily basis. Errors in
performance of the above-related duties could have a significant impact on the effectiveness, image, and reputation of the Faculty
of Medicine. There are time sensitive matters with deadlines that must be met in the office and missing such deadlines could have
quite negative effects on faculty and opportunities being pursued.
Qualifications
High School graduation and two year post-secondary diploma. Training in administrative secretarial skills and training in office
procedures and practices. 4 years related experience or the equivalent combination of education and experience. Three years
relevant UBC experience preferred. Strong ability to accurately maintain electronic calendars, reconcile scheduling conflicts,
coordinate meetings with a large number of attendees and schedule the days activities appropriately. Must have intermediate skills
in Microsoft Office programs. Strong ability to manage Outlook, related electronic platforms (doodle polls), PowerPoint, Excel and
Word. Excellent knowledge of internet applications and tools. Highly effective oral and written communication. Highly effective
interpersonal and organizational skills. Ability to deal with a diverse group of people in a calm, courteous and effective manner.
Ability to type 60 wpm. Ability to use the normal range of office equipment. Ability to prioritize work, multi-task, work under
pressure and meet deadlines. Ability to maintain accuracy and attention to detail. Ability to compose correspondence, reports,
presentations and other written materials using clear and concise business English. Ability to determine the nature and urgency of
inquiries and issues and triage appropriately. Ability to research and compile information drawn from various sources. Ability to
anticipate problems and issues and to plan ahead. Ability to work independently and demonstrate initiative. Ability to develop and
maintain cooperative and productive working relationships. Flexibility and "can-do" attitude. Ability to take effective minutes.
Ability to transcribe minutes from handwritten notes and various electronic mediums. Ability to plan, schedule and organize a
variety of complex events. Demonstrated ability to work unsupervised and within a team environment. Ability to exercise judgment,
tact, discretion and diplomacy. Proven ability to adapt to and work effectively in a multi-tasked environment. Able to work under
pressure in a fast paced, high volume environment with critical deadlines.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16004
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Administrative Suppt
Administrative Support 4 (Gr8)
Pathology
$43,428.00 (Annual)
Full-Time
2013-07-10
Business Title:
Ongoing:
Executive Assistant
Yes
Budget Funded
2013-07-10
Available Openings:
1
Job Summary
Provides support to the Department Head and Director, Human Resources and Administration (Director) in administration and event
planning.
Organizational Status
This position Works under the direction of the Department Head, and Director. The position plays a key role in the Department by
providing day-to-day administrative support to the Department Head and planning major Departmental events. The candidate liaises
with the staff, faculty, Hospital Site Heads, government agencies, vendors and other officials to obtain, clarify and disclose
information on sensitive, restricted and other matters.
Work Performed
Secretary to the Head and Director (70%)
- Provides executive administrative support to the Department Head and Director:
- Organizes the calendar of the Head and Director by performing duties such as scheduling meetings, conference, and appointments,
identifying and communicating high priority requests, and coordinating with other schedules; minimizes Head's travel time where
possible
- Collects, date stamps, reads, sorts, and prioritizes all paper mail addressed to the Department Head, Director or the
Department, including confidential mail
- Reviews, summarizes, and reports on all voice mail on the Department Heads phone in the administrative office
- Screens all incoming materials, referring matters for reply or additional information and prioritizing for the attention of the
Department Head and the Director
- Schedules Committee meetings and periodic meetings for faculty members for promotion and or tenure
- Provides support to the Department Head with teaching, scholarly, and clinical activities
- Makes travel and hotel arrangements for the Head; selects and assembles a schedule of meetings that the Department Head would
need to attend at out-of-town conferences
- Arranges for a Faculty alternate to review and sign appointment forms and or grants during Head's absence; notifies appropriate
parties of this alternate signing authority
- Maintains a contact listing of addresses and fax numbers of the people that the Department Head corresponds with
- Drafts and edits memoranda and reports, and generates and compiles statistical data and reports, as needed
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The University of British Columbia
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- Coordinates and logs research grant and fellowship applications before submitting them for signatures to the offices of the Dean
of Medicine and Research Services. Checks details of grant application cover sheet, ensuring all relevant and necessary
information is attached, such as the title page, abstract page and all budget pages
- Completes and retrieves commitment letters for personal research scholarship awards - notifies faculty of deadlines
- Drafts correspondence for the Head, including but not limited to letters of recommendation for scholarship funding
General Administration (10%)
- Schedules Departmental Meetings, collects information, and develops agendas, materials and takes minutes for Departmental
Meetings. Distributes approved minutes to the appropriate members
- Books meeting rooms and presentation equipment when required; arranges catering
- Responds to confidential telephone, email, and in-person inquiries, and provides information of a complex nature
- Provides information regarding UBC policies and procedures and answers enquiries from staff, faculty and visitors
- Contacts hospital, government agencies and faculty officials to obtain, clarify and disclose information when necessary
- Maintains the Departmental administrative filing system
Event Coordination (20%)
- Plans and co-ordinates the two major events for the Department: Pathology Day and Christmas Party
- Plans and co-ordinates special events, meetings, retreats, strategic planning meetings, workshops for the Department on local,
regional and national issues
Pathology Day
- Coordinates all aspects of the annual event; all arrangements are subject to approval by the Director and Pathology Day
Committee
- Provides administrative support to the Pathology Day Committee
- Conducts pre-event budget projections and post-event income and expense statements together with Finance Manager
- Prepares design, modification, production and distribution of tickets and posters
- Disseminates information to all UBC departments, hospital site via website, posters, individual contacts
- Processes registrations from faculty, students, residents and staff for the Pathology Day, including taking payments, sending
receipts, etc.
- Processes payments for all aspects of the event, including payments to suppliers, caterers and vendors and reimbursement of
travel for speakers, invited and local
- Functions as contact person for all speakers, event participants and vendors
- Organizes travel arrangements for invited speakers
- Arranges for premise setup, catering, IT equipment, poster boards and other materials
- On the day of event, arrives early to ensure the proper setup of the facilities
- Performs on-site trouble-shooting as needed
- Develops databases to track the event registrations past and present, to record payments, to generate receipts, mailing labels,
name lists, badges, etc
- Investigates new venues for Pathology Day
- Prepares evaluations for Pathology Day
- Performs other related tasks.
Christmas Party
- Coordinates all aspects of the annual event; all arrangements are subject to approval by the Director and Head
- Sends out notices to the Department and tracks RSVPs from the Department
- Conducts pre-event budget projections and post-event income and expense statements together with Finance Manager
- Functions as contact person and processes payments for all aspects of the event, including payments to suppliers, caterers and
vendors
- Arranges for premise setup, catering, IT equipment, and on the day of event, arrives early to ensure the proper setup of the
facilities; performs on-site trouble-shooting as needed
- Investigates new venues
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The University of British Columbia
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Supervision Received
Works under the direction of the Department Head and the Director. Refers problems, especially if recurring or ongoing, to the
Head or Director for guidance. Recommends solutions and implements upon approval.
Supervision Given
Formally trains new staff on work procedures, and or oversees work of students and or temporary staff.
Consequence of Error/Judgement
This position works independently under broad direction and work is performed within authorized prescribed limits and or an
approved plan. The position is responsible for secretarial tasks such as scheduling appointments; screening grant applications to
check for compliance with the UBC policies.
Lack of attention to detail will result in disruption of the Department Head and Director's calendar. There are a variety of job
tasks requiring ongoing prioritization. Exercises judgement and initiative in handling matters of a non-routine nature requiring
the interpretation of University and Departmental guidelines, procedures and policies.
Qualifications
High School graduation and two year post-secondary diploma. Training in secretarial practices, office procedures and or basic
accounting. Knowledge of scientific or medical terminology preferred. 4 years related experience or the equivalent combination of
education and experience. Three years of relevant UBC experience. Ability to be thorough, accurate, and have a high level of
attention to detail is required. Ability to communicate effectively verbally and in writing. Ability to accurately maintain
appointment calendars, and schedule appropriate appointments. Ability to efficiently and effectively coordinate tasks in a fast
paced environment is required. Ability to create and accurately maintain record and filing systems. Ability to prioritize and work
effectively under pressure to meet deadlines is required. Ability to effectively manage multiple tasks and priorities. Ability to
exercise tact and discretion when handling sensitive or confidential issues. Ability to work effectively independently and in a
team environment. Ability to perform word processing at 60 words per minute. Ability to use compose business correspondence,
generate reports from Excel and Access at an intermediate level. Proficient with MAC and PC systems, MS Outlook, MS Word, MS Excel
and MS PowerPoint, along with the ability to use electronic mail programs, Internet, and other software as required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 36
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16036
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Financial
Financial Proc. Spec 4 (Gr5)
Procure to Pay Client Services
$39,492.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Payables Processor
Yes
Budget Funded
2013-07-12
Available Openings:
1
Job Summary
The Payables Processor will deliver the service requirements expected by the University by providing comprehensive advice and
guidance in a timely manner to UBC customers and external stakeholders on all procure to pay activities. The incumbent will act as
the first point of contact for a department and faculty portfolio engaging customers to facilitate understanding of financial
policies, payment protocols and enable customers to use UBC payment systems whilst resolving queries and outstanding issues.
Responsibility includes verifying the authorization, spot checking transactions accuracy, requesting any outstanding data and
recycling incomplete transactions through the Online Payables System for Requisition Payments and Purchase order invoice matching.
The Payables Processor from time to time will support secondary systems such as (Q-Req) and or Travel Requisitions (Travel-Req),
Smart Forms.. The Payables Processor will ensure that transactions are in compliance with University policies, procedures,
guidelines, government regulations and general accounting practices. Responsibility for ensuring that goods and services
contracted by the University are recorded and payments are processed in an accurate, timely and auditable manner.
Organizational Status
Reports to the Procure to Pay Assistant Manager.
Work Performed
-Promote the use of the Online Payables System and other future procure to pay enhancements to the customer to promote and educate
them on procure to pay processes and policies to enable the customers to pay for goods and services self-sufficiently.
-Verifies accuracy, adequacy, completeness and authorization of information provided on the Online Payables System primarily
Q-Reqs, Travel-Reqs and Smart Forms (as required). Spotchecks transactions to ensure supporting documentation to the related
information. Corrects minor errors where possible and for other errors, proactively contacts customers with an explanation and may
recycle documents to originator.
-If required, will processes Q-Req, Travel-Req and Smart Forms based on the University policies and procedures with the explicit
to convert customers to Online systems.
-Coordinate with Payroll, Revenue Accounting, and Research and Trust Accounting on Honoraria, withholding tax, and research
project grant transactions.
-Verifies, calculates, and pays invoices according to Purchase Orders (POs) specifications. Ensures proper authorization and
backup documentation is obtained prior to processing PO payments.
-Interprets contract terms, University policies, procedures, guidelines & Governmental regulations as they relate to PO payments.
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The University of British Columbia
Staff Job Postings
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Examples include service contracts, equipment manufacturing agreements and GST HST and or PST self-assessment guidelines.
-Assesses the accuracy of GST HST and or PST on invoices and self-assessing such taxes where necessary. Assesses withholding tax,
holdbacks, exchange rates and discounts. Ensures appropriate tax forms are issued in relation to the payments and withholding
taxes are deducted.
-Investigates and rectifies discrepancies relating to Online Payment Systems, Purchase Orders, vendor invoices, Q-Req, Travel-Req,
Smart Forms, General Ledgers, and Journal Vouchers (these discrepancies may be identified by departments, vendors and or the
processor involved). Prepares and enters journal vouchers and cash receipts where necessary. Performs collection procedures for
payments made to wrong vendor payee.
-Reconciles vendor account statements and prepares and inputs vouchers on adjustments.
-Liaisons with the bank and departments in regards to the required information (currency, beneficiary payee and bank account
information) for wire transfer and bank draft requests from departments.
-Verifies and prepares payments for invoices in foreign currency ensuring correct vendor and banking details. Completes EFT forms
for Wire Transfers and Bank Drafts for PO invoices.
-Performs other duties or projects related to the position.
Supervision Received
Report to the Procure to Pay Assistant Manager. Organizes and prioritizes workload to meet service needs within guidelines.
Supervision Given
NA
Consequence of Error/Judgement
Failure to pay vendors in a timely and accurate manner or delay in requisition payment processing could result in goods and
services being withheld from the University, interest charges assessed to departments for late payment, a damaged reputation for
the University, and loss of funding from granting agencies or overspending PG funds.
Miscoding of Q-Req, Travel-Req and Smart Forms could result in cheques not being available to the payee on time, going to the
wrong payee, or the wrong amount being paid. Undetected error in coding types of expenses could result in disallowed expenses by
the grant contract agency and significant time-loss to the researcher scientist in explaining the error to the agency to get a
correction processed.
Qualifications
High School graduation and two-year post-secondary diploma in accounting. 3 years of related experience or the equivalent
combination of education and experience. Training in accounting and office procedures. or two years related UBC experience.
Proficiency in data entry required with a minimum keystroke rate of 10,000 cph. Detail oriented with analytical and technical
problem solving skills. Must possess the ability to exercise tact and discretion. Effective communication and organizational
skills required. Must be able to multi-task, set priorities, manage workflow effectively, and meet deadlines. Must be able to work
independently and in a team environment. Competency in the use of Microsoft Word and Excel software required. FMS experience
required. Knowledge of GST HST PST Tax laws is useful.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 38
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15959
Robson Square
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Program Assist
Program Assistant 1 (Gr3)
Continuing Studies
$38,148.00 (Annual)
Part-Time (50%)
2013-09-03
Business Title:
Ongoing:
Program Assistant 1 (Gr3)
Yes
Self Funded
2013-07-15
Available Openings:
1
Job Summary
This position serves an integral function within the Downtown Centre (DTC) team in support of Continuing Studies (CS) programs at
Robson Square. The Program Assistant welcomes and directs clients and CS students to appropriate programs and services. It also
provides administrative and operational support for DTC programs and with other CS units offering programs within the plaza level
facilities, including liaising with Robson Square staff.
Organizational Status
DTC is the resident Continuing Studies unit within the UBC-CS plaza level lifelong learning & resource facilities at Robson
Square. This CS environment brings together programs, events, and services to support the personal, career and professional
development learning needs of individuals and organizations in the community.
The Program Assistant works under the direction of the DTC Manager of Operations & Administration and in consultation with DTC
staff to meet the needs of clients, instructors and other CS staff.
Work Performed
Communications
-Greets and responds to questions from students, CS and RS staff in person, by phone and online as required.
-Communicates with DTC instructors and facilitators regarding program scheduling and instructional needs.
-Responsible for keeping DTC instructors and staff aware of student changes or issues that may occur.
-Organizes and maintains displays of promotional materials
-Prepares the mailing or distribution of promotional materials such as brochures and flyers
-Proofreads course copy for brochures, flyers, advertisements and other marketing materials
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The University of British Columbia
Staff Job Postings
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Administration
-Takes and processes registrations for DTC
-Sets up new courses and sessions in registration system, ensuring correct course codes are applied to new programming
-Coordinates DTC class information - preparing class lists, name tags, monitoring attendance and contacting no shows.
-In consultation with other DTC staff, assists in administration of the Youth Program
-Collects, monitors and communicates evaluation feedback received from students and recommends improvements in client student
services
-Instructor support liaison for other CS Units whose programs are hosted within the DTC classroom spaces
-Ensures office records systems are maintained and up to date, including databases, statistical tracking and revenue expense
tracking systems
-Collects and compiles statistics for usage of DTC spaces by all program units and may contact other program units to ensure data
accuracy
-Maintains DTC portion of CS website using web editing tools (Contribute)
-Monitors DTC room scheduling calendar and booking system in consultation with the Manager of Operations & Administration and
other DTC staff
-Monitors office printer(s), audio visual equipment and orders consumables (toner, ink, projector lights & batteries)
-Maintains other office and classroom supplies ensuring required resources are available
Support
-Responsible for ensuring classrooms are set up for all workshops events in DTC spaces, including room configurations, audio
visual equipment and other needs
-Trains instructors in usage of audio visual equipment
-Liaises with teachers before and during classes where required
-Advises students on CS courses and program selection, registers students and assists them in resolving issues
-Informs and advises students of divisional policies such as refunds
-Provides student services in a multi-lingual capacity
-Performs other duties related to the qualifications and requirements of the job
Working Conditions
Subject to changing levels of noise, activity and constant interruptions
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The University of British Columbia
Staff Job Postings
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Hours of Work
This position is mainly for evenings and Saturdays. Hours may change depending on operational requirements
Supervision Received
Works under the direction of the Manager, Operations & Administration.
Supervision Given
May give direction to temporary Work Study students.
Consequence of Error/Judgement
Impact of error reflects not only the reputation of CS Downtown Centre but also UBC, UBC Continuing Studies and specifically UBC
Robson Square in the downtown community.
Qualifications
High School graduation and 1 year post-secondary education. Training in office systems and procedures. University degree an
asset. 2 years of related experience or the equivalent combination of education and experience. Minimum two years' related
experience or one years' relevant UBC experience. Computer experience required (Word, Excel, Access, Outlook, Contribute)
Experience with customer service and public relations an asset. Ability to multi-task projects and work efficiently under
pressure and time constraint. Ability to work both independently and within a team environment. Ability to work with confidential
information. Attention to detail and accuracy of information. Ability to plan and initiate tasks to support the needs of the unit.
Ability to adapt to changing needs of individuals and organization. Excellent interpersonal skills. Strong written and oral
communication skills. Highly motivated with excellent organizational skills and ability to prioritize duties. Awareness of and
sensitivity to special needs of diverse populations. Strong computer skills and ability to type up to 50 wpm. Translation and
interpretation skills in English to Chinese an asset.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 41
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15995
Vancouver - Hospital Site
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Program Assist
Sr Program Asst-Gen (Gr8)
Medicine,Udrgrd Ed.(Dean'sOff)
$43,428.00 (Annual)
Full-Time
2013-07-22
Business Title:
Ongoing:
Sr Program Asst-Gen (Gr8)
Yes
Budget Funded
2013-07-08
Available Openings:
1
Job Summary
To coordinate the patient programs for the first and second year Clinical Skills Programs, for the Faculty of Medicine
Undergraduate Curriculum. This position also has the primary responsibility for the on-site co-ordination of Clinical Skills
sessions at the Vancouver Fraser Medical Program.
This key individual is in constant liaison with course directors, program managers, standardised patient directors, standardised
patient trainers, program assistants and curriculum staff in Vancouver, Victoria, Prince George, and Kelowna to ensure that
patient schedules and educational materials are prepared and distributed and that students and teachers are fully supported.
This position handles student enquiries related to clinical skills. In addition, this position provides backup to the first and
second year program assistants in the event of any unexpected absences. This position is responsible for working in an environment
of ongoing change and evolution, necessitating the development of new systems and procedures where none had previously existed.
Organizational Status
This position reports to the Director of Administration, through the Clinical Skills Program Manager. This position works under
the general direction of the clinical skills program manager. This position works in close association with the Clinical Course
Directors, Clinical Skills Academic Patient Coordinator and liaises with Examination Coordinator in the administration of exams as
appropriate. Interacts with undergraduate medical students, faculty members, hospital staff, patients, program administration
support staff in the Dean's Office, all departments in the Faculty of Medicine and community organisations such as Vancouver
Seniors Centres, Community Centres, Churches and High Schools.
Work Performed
Patient Coordination
1. In conjunction with the Academic Patient Coordinator, identifies and books adult and paediatric patient volunteers and
clinical teaching associates, in accordance with the learning and site requirements of each session and each year. Schedules all
patients until appropriate teaching slots are filled (currently over 900 teaching instances), confirming attendance and session
location details. Acts as primary contact for the patients in case of patient cancellations arranges substitute patients, answers
queries.
2. Develops, maintains and monitors the adult and paediatric volunteer patient databases and spreadsheets (FilemakerPro).
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The University of British Columbia
Staff Job Postings
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Generates reports on patient numbers and availability for each Clinical Skills system block. Monitors the volunteer patient
turnover, deleting those deceased or those no longer interested in participating in the program. Assesses tutor and student
feedback on patients following their participation.
3. Proactively recruiting new patient volunteers from members of the general public, medical health professionals, health support
groups, healthy seniors groups, high schools, community and day care centres, churches, as appropriate. Explaining requirements
and ascertaining new patient suitability for inclusion in the program.
4. Develops and maintains a good relationship with our active patient volunteers, expressing our gratitude for their continued
contributions to our program. This is achieved by various means, including sending cards, certificates of thanks and other
rewards. Participates in the planning and executing of a Patient Volunteer Appreciation Event.
5. Develops and maintains a volunteer patient financial spreadsheet to prepare budgets, to track volunteer patient expenses and
to forecast projected volunteer patient expenses prior to each system block. Tracks and replenishes petty cash floats totalling
$6000.00.
6. Collaborates with the Program Directors, Manager and Assistants in the planning, scheduling and resource management of
Clinical Skills courses, focussing on the patient participation.
7. Liaises with Program Managers, Assistants and curriculum staff working at other sites who are developing and expanding
Clinical Skills patient recruitment and Clinical Skills policies and procedures. Provides remote support, advice and acts as a
Clinical Skills resource person to the Simulated Patient Coordinators in the Island, Northern, and Southern Medical Programs.
8. Works closely with the Clinical Teaching Associates (CTAs) in the second year sensitive breast and pelvic examination sessions
by scheduling and paying CTAs.
9. Liaises closely with the Director of the Standardised Patient Program to exchange patient contact information and coordinate
scheduling, as appropriate, throughout the blocks, e.g. Communication Skills History Taking.
10. Liaises closely with Departmental and Divisional Undergraduate Advisors, clinical faculty and external health professionals
when recruiting in-patients and out-patients for specialised sessions, e.g. neurosciences, and foetal alcohol syndrome youths for
Developmental Paediatrics.
On-site Co-ordination
1. In accordance with each Clinical Skills system block schedule, prepares and sets up teaching rooms at UBC and Vancouver
General Hospital site, including ordering linens and medical consumables. Arranges for relevant medical, audio-visual equipment
and prosthetic models to accompany appropriate teaching sessions. Ensures this is in place and in good working order. Ensures all
handouts, objectives and student attendance sheets are in the rooms prior to each session, as appropriate.
2. Acts as a primary contact for Program Assistants at our satellite sites at St Paul's Hospital, UBC, Royal Columbian Hospital,
Children's & Women's Health Centre of BC and other sites, provides them with the appropriate teaching resources, medical
diagnostic and teaching equipment and documentation to oversee Clinical Skills sessions on our behalf. Instructs them on Clinical
Skills policies and procedures.
3. Advises the Clinical Skills tutors on resources available, facilities, teaching locations, car parking facilities and
expenses.
4. Responsible for follow-up if teachers fail to arrive and on-site problem solving should a teacher be delayed or absent.
Reports any tutor substitutions to the program assistants and program manager for sessional payment teaching hour record purposes.
Relays tutor concerns or issues following the teaching session to the program manager and course directors.
5. Distributing and collecting Clinical Skills course learning and associated documentation to the appropriate student groups and
faculty.
6. Tracks and records student attendance and excused absences. In accordance with the Policies and Procedures, advises the Dean's
Office, Student Affairs, relevant course directors, program manager and tutors of student attendance and excused absences.
Consults with the program manager and course directors to assess medical and teaching resources and equipment and audio-visual
needs. Initiates payment requisitions and orders for teaching materials and equipment.
7. Coordinates and schedules general planning and review meetings related to Clinical Skills activities, as appropriate. This
requires a detailed knowledge of the issues and priorities involved with Clinical Skills - Clinical Teaching Associate (CTA)
debrief and planning meetings, as well as ad hoc project work in which the course directors may be involved.
8. Organises and maintains filing and document coding system related to all the above activities.
9. Invigilating student written examinations at UBC and Vancouver General Hospital.
10. Back up for reception as required.
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Supervision Received
This position works independently, with some direction from the Directors and Clinical Skills Program Manager. Works in close
association with the Clinical Skills Academic Patient Coordinator.
Supervision Given
As required, provides direction to program assistants at associated teaching locations.
Consequence of Error/Judgement
Diplomacy, patience, tact and empathy is required in interacting with patients, faculty and undergraduate students' concerns
related to the Clinical Skills curriculum. The Clinical Skills schedule is extremely detailed and subject to many last minute
changes. Owing to the schedule complexity, each Clinical Skills session is a one-time only learning instance. There are no make up
or substitute sessions arranged. Consequently, this individual is critical in ensuring these sessions are held as scheduled.
Errors in scheduling or patient attendance would have considerable impact on students' learning, faculty and student satisfaction
and on the cost of delivering the Clinical Skills program.
Impact of error is considerable as incumbent would be dealing with sensitive, confidential information (student grades, patient
volunteers' medical information), as well as material that is widely distributed. Any errors in decision could potentially have
repercussions for the faculty, students, general public, staff and image of the Dean's Office and Faculty as a whole.
Qualifications
High School graduation and two years post-secondary education. 4 years related experience or the equivalent combination of
education and experience. Ability to maintain accuracy and attention to detail. Ability to effectively use (e.g., Outlook, MS
Word, MS Excel, Access) Medical terminology an asset. Ability to take and transcribe accurate meeting minutes. Ability to gather,
record, and organize information. Ability to communicate effectively verbally and in writing. Ability to communicate in a clear,
attentive, and polite manner. Ability to exercise tact and discretion. Ability to work effectively independently and in a team
environment.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15999
Outside Vancouver - Hospital
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Program Assist
Sr Program Asst-Gen (Gr8)
Medicine,Udrgrd Ed.(Dean'sOff)
$43,428.00 (Annual)
Full-Time
2013-08-01
2014-06-30
Budget Funded
2013-07-09
Business Title:
Possibility of Extension:
Available Openings:
Senior Program Assistant (Medical Education)
Yes
1
Job Summary
This position is located at Royal Columbian Hospital.
The UBC MD Undergraduate Program (MDUP) is undertaking a Vancouver-Fraser Academic Learning Community (ALC) prototypical year from
August 2013, as part of the implementation phase of MDUP curriculum renewal. This position is responsible for providing senior
administrative program support for the planning and delivery of the protypical year for the UBC undergraduate medical education
program. The incumbent is located on site and is responsible for planning and day-to-day administration of all aspects of the
pilot, including student support and "on the ground" communications with faculty. S he is required to liaise closely with on-site
students, clinical faculty and staff in existing programs at the prototypical year site, as well as staff and faculty from the UBC
MD Undergraduate Program Dean's office. This is a new and evolving position and the duties may be site-specific. The incumbent
must be comfortable working with ambiguity and change.
Organizational Status
The incumbent reports to the UBC Faculty of Medicine Administrative Director and will work closely with the Assistant Dean,
Fraser, the local ALC Site Director and the on-site Clinician Advisors. He she will work collaboratively with other UBC Faculty
involved in teaching (eg DPAS, Clinical Skills, Family Practice and PBL tutors), UBC Program Managers and Directors and the
project team.
Work Performed
1.In close collaboration with the Year 1 and 2 Vancouver Fraser Medical Program (VFMP) staff, organizes and coordinates program
delivery for Year 1 and 2 students in the ALC prototypical year at Royal Columbian Hospital.
2.Is the first point of contact for and responds promptly to routine and non-routine enquiries from students, faculty, volunteer
patients and standardized patients on-site. These enquiries could include site orientation for students or faculty, patient
coordination, logistics (security passes, computer access, library access, lockers) etc.
3.Works collaboratively with on-site Clinician Advisors to provide support for the supplementary curricular components of the
prototypical year.
4.Meets the volunteer patients attending Clinical Skills small group teaching sessions on Tuesday - Friday afternoons, obtains
consent for their participation in the teaching sessions, escorts patients to teaching rooms, and ensures they are comfortable and
prepared for the session (dressed in hospital gown), and coordinates the payment of volunteer patients.
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5.Responsible for the tracking, collection and forwarding of evaluations. May input incoming evaluations to One45; tracks and
follows up outstanding evaluations.
6.Prints course materials for participating students and students as indicated.
7.Maintains supplies for Problem Based Learning, Clinical Skills, Doctor Patient and Society and Family Practice teaching rooms,
ensuring they are appropriately equipped.
8.Coordinates on-site student schedules for academic teaching sessions (local and videoconferenced).
9.May prepare and maintain confidential files on students on-site for the prototypical year.
10.Assists in the development organization implementation administration of the prototypical year as required.
11.Is responsible for the management of the academic space and video conferencing facilities on site for this pilot. May be
required to troubleshoot.
12.Attends relevant UBC medical education planning and administrative meetings (as required) and follows up as needed.
13.Arrange social information meetings and events on site as requested.
14.Develops an up-to-date, detailed site-specific procedures and operations manual for this position.
15.Many teaching sessions are complex with multiple variables and sessions do on occasion over-run. On occasion it may be
necessary for the incumbent to have flexibility in his her working hours.
16.Performs other duties related to the position and site as required
Supervision Received
Works independently with minimal supervision from the Assistant Dean, Fraser, ALC Site Director, Clinical Advisors and UBC Program
Managers and staff.
Supervision Given
None.
Consequence of Error/Judgement
Impact of error is considerable as the incumbent is dealing with time-sensitive and often confidential information. Errors in
judgement could have immediate repercussions for the students, clinical faculty, volunteer patient members of the public and staff
on-site and on medical education program delivery. This prototypical year will be highly visible and provide valuable feedback on
the concept of Academic Learning Communities for the MDUP's curriculum renewal.
Qualifications
High School graduation and two years post-secondary education. 4 years related experience or the equivalent combination of
education and experience. Ability to communicate in a clear, attentive, and polite manner. Ability to communicate effectively
verbally and in writing. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to
effectively manage multiple tasks and priorities. Ability to be thorough, accurate, and have a high level of attention to detail.
Ability to work effectively independently and in a team environment. Ability to exercise tact and discretion. Ability to respond
appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 46
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16019
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Program Assist
Sr Program Asst-Gen (Gr9)
Medicine,Udrgrd Ed.(Dean'sOff)
$45,456.00 (Annual)
Full-Time
2013-07-29
Business Title:
Ongoing:
Sr Program Asst-Gen (Gr9) PBL Year 1
Yes
Budget Funded
2013-07-11
Available Openings:
1
Job Summary
Performs duties related to support of the Problem-Based Learning (PBL) Program in year 1 of the MD Undergraduate Program, by
compiling information necessary for the development and implementation of the program. Provides general administrative support to
the Case-Based Learning (CBL) Program Manager.
The first-year problem-based learning program is delivered via a distributed model to 288 students in the Faculty of Medicine and
to 52 students from The Faculty of Dentistry. The distributed MD Undergraduate Program consists of 192 students in the Vancouver
Fraser Medical Program (VFMP) at the Vancouver campus, University of British Columbia, 32 students in the Northern Medical Program
(NMP) at the University of Northern BC (Prince George), 32 students in the Island Medical Program (IMP) at the University of
Victoria, and 32 students in the Southern Medical Program (SMP) at the Kelowna campus, University of British Columbia. Students in
the NMP, IMP, and SMP are based in Vancouver for the first term of first year and then transfer to the distributed sites where
they continue to take the same program as students based in Vancouver. This position has the primary responsibility for the
program coordination of PBL material for all four sites as well as tutor and student support at VFMP for the year 1 PBL program.
The incumbent is in constant liaison with Course Directors, Week and Block chairs, Program Assistants and curriculum secretaries
and affiliated hospitals (as necessary) to ensure that educational materials are prepared and distributed and that students and
tutors are supported. This includes dealing with issues associated with rooms and equipment for PBL. This position will provide
cover for other Year 1 and 2 Program Assistants as necessary.
The MD Undergraduate Program is currently undergoing a period of curriculum renewal. A new 1st year curriculum is due for
implementation in the fall of 2014. The incumbent will be required to transition from the old to the new curriculum as
appropriate.
Organizational Status
Reports to the Administrative Director through the PBL Program Manager. Maintains all related files and records.
Work Performed
Provides general administrative support to the CBL Program Manager (CBL PM).
Educational Materials and Tutor Meetings:
-Assists in the coordination of the PBL materials by corresponding with faculty regarding tutor guide and exhibit modifications
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The University of British Columbia
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and editing. Sends reminder emails to ensure that all material is collected by the deadline. Coordinates with the CBL PM regarding
any special requests made by the faculty.
-Coordinates the printing of all PBL materials for VFMP once the final versions have been approved by the CBL PM.
-Prepares materials for year 1 weekly PBL tutor support meetings and pre-block (tutor orientation) meetings.
-Corresponds with relevant faculty (week chairs) to collect PowerPoint presentations for the weekly PBL tutor meetings (year 1).
Ensures these presentations are available at the tutor meeting and are made available to the NMP, IMP, and SMP.
-Provides an orientation at the beginning of block for tutors, acts as a primary support contact for tutors and students.
-Attends the year 1 weekly tutor meetings and pre-block meetings to provide the primary support and distribution of materials for
the year 1 tutors. Assists the CBL PM with any duties related to the year 1 tutor meetings.
-Records minutes as appropriate.
-Prepares all exhibits for PBL in first year and maintains a catalogue for each course. Responsible for providing all exhibits to
the NMP, IMP, and SMP.
-Orders catering for all pre-block (tutor orientation) meetings.
-Coordinates the booking of rooms for PBL sessions and year 1 PBL tutor meetings.
-Processes feedback forms from weekly first year tutor meetings.
-Inputs grades onto master spreadsheet from all evaluations received for PBL courses in second year. Accurate list of all marks
for Promotions meetings is produced by this position for the meetings. Enters marks on FSC at the end of each academic year and
follows up on any missing marks.
-Liaises on an on-going basis with NMP, IMP, and SMP in order to provide advice.
-Responds to routine inquiries by course directors and week chairs. For non-routine inquiries, directs parties to the CBL PM.
-Files the VFMP PBL grade sheets for year 1 at the end of each PBL block. Ensures that the student files are kept up to date with
respect to PBL and absences in year 1.
-Coordinates the process for all incoming MED Year 1 student photographs. Assists with the Year 1 Orientation process as
necessary.
Tutor Recruitment and Support:
-Assists in the recruitment of tutors by entering tutor block assignments into relevant spreadsheets for recording purposes.
Maintains accurate information regarding tutor appointments. Liaises with the Assistant to the Associate Dean, Undergrad
Curriculum to put forth tutors for UBC appointments.
-Maintains records of tutor involvement and responds to requests from departments as needed.
-Generates the Tutor Agreement Letters upon tutor registration and confirmation.
-Manages the student assessment of tutor process for year 1. Coordinates the sendout of surveys on one45, distributes the surveys
to all students (across all sites).
-Compiles and analyses tutor evaluation reports and distributes the results to the CBL PM (VFMP) and the distributed sites
respectively.
Curriculum Planning:
-Organizes the block chair meetings; including booking rooms, ensuring video audioconferencing if needed and taking minutes at
the meetings. Follows up on any action items.
-Liaises with local and inter-site room bookers to ensure the booking of regularly occurring and one off events relating to the
first year curriculum.
-Orders catering for all pre-block (tutor orientation) meetings.
Provides input into department policy and develops and implements administrative procedures.
Committees:
Attends the following committee meetings:
-Year 1 block course planning meetings
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The University of British Columbia
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-Distributed admin team meetings
-Year 1 PBL tutor support meetings
-Year 1 PBL pre-block meetings
Student Support:
-Collects student biographies before the start of the first academic year and enters them into the database. Liaises with the
photographer to collect the photos of the students and uploads them into the database.
-Responsible for generating the PBL student groupings for year 1 and uses database software for this task. Generates the
corresponding student bio sheets for the beginning of each block.
-Monitors supplies for the PBL rooms located on the first floor of the LSC. Ensures all supplies (paper, markers, dictionaries
etc) are replenished as necessary.
-Manages the student absence records for medical students in year 1. Liaises with students, updates student files and forwards
requests to the Office of Student Affairs as necessary.
-Organizes the Student Support and Development Committee (SSDC) meetings for year 1. Prepares and distributes the student files
to the committee members prior to the meeting. Ensures the minutes in these meetings are kept in the student files.
Databases and Listserves:
-Updates and maintains the student grouping database for year 1 students.
-Generates and administers the PBL tutor listserves for all first year PBL groups.
Financial:
-Tracks, records and liaises with the Financial Officer to ensure honoraria are paid for PBL tutors in year 1.
-Requisitions supplies and materials as required for maintenance of the PBL Program in year 1.
Miscellaneous Responsibilities:
-Participates in the invigilation of mid-term and end-of-term examinations.
-Creates, compiles and updates information for PBL program assistant procedures reference manual.
-Undertakes occasional backup duties for Receptionist at LSC.
-Performs other related duties as necessary in keeping with the qualifications and requirements of the job.
-Acts as primary backup for the Year 2 PBL Program Assistant. Also acts as backup for the Program Assistant Medical Education,
Year 1 Foundations of Medicine.
Supervision Received
Duties are performed independently as required, under limited supervision.
Supervision Given
Supervision of the reception.
Consequence of Error/Judgement
The Regional Associate Dean Vancouver Fraser and Associate Dean Curriculum, administers the area. The incumbent, in coordination
with the CBL PM and the Administrative Director, is responsible for the day-to-day administration of the PBL Program.
PBL materials are extremely detailed and highly confidential. Errors in distribution could have considerable impact on students'
learning, faculty and student satisfaction and on the cost of delivering the PBL Program. The incumbent works within broadly
established guidelines and will, in conjunction with Course Directors, be establishing any new procedures associated with
curriculum renewal. It is important that student records are dealt with conscientiously, and students and tutors are given
accurate information regarding their program, mistakes can have a long-term impact. Medical school expansion and the distributed
program is a high profile project that is completely innovative and requires the coordination of many activities and people.
Impact of error is considerable as material is widely distributed. It is important that faculty (e.g. course directors and tutors)
at all sites are dealt with in an efficient and professional manner as the impact of any decisions can have repercussions for
faculty, students, general public, staff and the image of the Faculty as a whole.
Qualifications
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
High School graduation and two years post-secondary education. Training in office procedures and administration. 4 years related
experience or the equivalent combination of education and experience. Computer experience required (Word, Excel, Access, Outlook
and Explorer). Ability to communicate effectively verbally and in writing. Effective interpersonal, public service and
organizational skills. Ability to effectively use Word (word processing), Access (spreadsheet, databases (Citrix an asset), and
Internet appications to an intermediate level. Ability to multi-task, problem solve, prioritize work and to meet constant
deadlines. Ability to maintain accuracy and attention to detail. Ability to exercise tact and discretion. Ability to work
effectively independently and in a team environment
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
Page No. 50
The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16042
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Public Serv Library
Pub Svc Library Asst 1 (Gr2)
Library - David Lam
$37,500.00 (Annual)
Part-Time (80%)
2013-09-03
2014-04-30
Budget Funded
Leave Replacement
2013-07-14
Business Title:
Available Openings:
Pub Svc Library Asst 1 (Gr2)
1
This position will be required to work 9am - 5pm, Monday - Thursday
Job Summary
Works on the Circulation Desk and handles patron requests. Under general supervision processes and files library materials, opens,
sorts and distributes incoming and outgoing mail, and takes care of routine preparation of library materials. Shelves materials
and participates in stack maintenance. Performs library opening and closing procedures as necessary.
Organizational Status
Works under the general supervision of the Division Head and the Public Service Library Assistant 4 and works with the PSLA 2.
Liaises with student assistants at the request of the senior Library Assistant. May be assigned duties by reference librarians.
Work Performed
1. Charges and discharges library materials and equipment, and provides routine assistance to library patrons including answering
directional and basic information questions, helping patrons place requests, etc. Demonstrates booking of study rooms and lends,
receives and rebuilds desktops of loaner laptops.
2. Answers basic reference requests for known items, showing patrons how to find books, journal articles, library guides and other
materials on the UBC Library website. Refers more complex reference questions to the librarians.
3. Sells copy cards and makes change at cash register.
4. Answers the telephone, takes messages and responds to routine telephone inquiries.
5. Prepares from source materials such items as labels, signs, etc.
6. Performs in-house library traces for missing David Lam Library items and checks for items listed on the online "Missing in
Transit" list. Contacts users after trace is concluded. Reports missing items to Librarian responsible for print collection for
possible re-order.
7. Opens, sorts, date stamps where necessary and distributes incoming mail; collects and processes outgoing mail.
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The University of British Columbia
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8. Checks serials received in David Lam Library against the online serial record, reports discrepancies missing issues to PSLA 2,
produces call number labels for reference and circulation area materials, and sends items to Library Serials Division or
Government Publications for check-in as appropriate.
9. Processes and shelves uncatalogued annual reports and working papers according to prescribed branch procedures; counts and
reports the number of uncatalogued items added to the collection to the PSLA 4
10. Assists with the routine preparation of library materials, such as tattle-taping, barcoding, pamphlet binding,
spine-labelling, stamping, changing material codes, etc.
11. Sorts, assembles and files materials including loose-leaf reference materials.
12. Operates and assists users in the operation of copiers, printers, and microfilm reader printer, performs routine maintenance
and solves problems with copiers and printers, including placing service calls and working with service personnel to solve
maintenance problems. Orders toner and paper and some types of processing supplies.
13. Assists PSLA 2 in retrieving and copying document delivery and interlibrary loan request materials and processing monograph
requests. Acts as document delivery backup for PSLA 2.
14. Collects, sorts, shelves, shelf-reads, arranges, straightens, shifts, checks and transports library materials.
15. Assists the PSLA 2 in preparing materials for binding.
16. Assists the PSLA 2 in pre-order searching.
17. Carries out the simple repair of library materials.
18. Performs library opening and closing procedures when required, ensuring library is ready for operation and or ensuring library
is clear of patrons, and that cash, equipment and premises are secure.
19. Regularly tidies library: pushes in chairs, discards trash left on tables, cleans public computer monitors, photocopier glass,
keyboards & mice with appropriate cleaners.
20. Performs other duties related to the requirements and qualifications of the job.
Supervision Received
Accountable to, receives supervision and direction from, and performance reviews conducted by the Head, David Lam Library. Also
receives supervision and direction from the PSLA 4. May be assigned duties by reference librarians.
Supervision Given
None. May explain work procedures to new or inexperienced employees or students workers.
Consequence of Error/Judgement
Works under general supervision and within established methods, and procedures with latitude for organizing work and exercising
judgement. Required information is readily available. Unusual problems are referred to supervisor. Errors in judgement related to
public service interactions will result in poor customer service. Errors in judgement related to processing will result in the
library collections being unavailable to users in a timely fashion and library users may not find materials quickly and easily.
Errors in judgement related to safe operation and handling of library equipment and materials will result in possible staff or
patron injury.
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The University of British Columbia
Staff Job Postings
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Qualifications
High School graduation. Knowledge of library policies, procedures and systems. 2 years relevant experience or the equivalent
combination of education and experience. Ability to maintain accuracy and attention to detail. Ability to provide quality service
to customers in a courteous, patient and timely manner. Ability to work both independently and within a team environment. Ability
to manage multiple tasks and priorities. Ability to understand and apply policies, procedures, and instructions. Ability to
communicate effectively verbally and in writing. Ability to develop and maintain cooperative and productive working relationships.
Ability to operate the normal range of library equipment including data entry systems, copiers, faxes, and microfiche film
readers. Ability to use word processing, spreadsheet and library database applications at a basic level (MS Office and Voyager
preferred). Ability to lift up to 20 kg, bend below the waist, reach above shoulder level, use step stools, and push and manoeuvre
fully loaded book trucks. Ability to work a five day work week. Able to work weekend and evening shifts as required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15997
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Reception
Front Counter 3 (Gr4)
Botanical Grdn & Ctr for Hort.
$38,808.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Front Counter 3 (Gr4)
Yes
Budget Funded
2013-07-13
Available Openings:
1
Job Summary
Responsible for providing financial and administrative support for the UBC Botanical Garden and Centre for Plant Research (BG) and
acts as the front line person in the BG's main office.
Organizational Status
This position reports directly to the BG Administrative Manager and indirectly to the Director or delegate. Works with faculty,
staff, students, volunteers and researchers. Contacts other university administrative units, service providers and vendors as
necessary.
Work Performed
Administrative and Financial Responsibilities
Acts as the first point of contact at the reception desk for faculty, staff, students, volunteers, customers, visitors, service
providers, and the general public.
Maintains administrative files.
Verifies and assists in reconciling general operating, fee for service, specific purpose and endowment project grants.
Troubleshoots, resolves, and follows up on financial system problems (FMS) with the offices of Supply Management, Financial
Services, Human Resources, Development and Advancement Services, and other related units on campus.
Processes and tracks requisitions, journal vouchers, travel requisitions, donations receipts, course and membership revenue.
Prepares transfer of funds and payments of expenses for all project grants according to Faculty guidelines and University
policies.
Tracks budgetary status and provide account reports to the Administrative Manager on a regular basis.
Prepares and verifies staff and student appointment forms, time sheets and transfer and severance forms, ensuring that these
reconcile with the ledgers.
Tracks vacation and sick time for all staff, faculty and students at the BGCPR. Provides monthly updates on sick vacation time to
Administrative Manager.
Maintains change floats for the Nitobe and Main Garden Gatehouses. Responsible for collecting and reconciling revenue from both
gatehouses. Responsible for tracking gatehouse revenue and providing statistics to the BG management on a regular basis. Compiles
and arranges weekly deposit.
Maintains the membership database and provides general support for membership program in a pro-active and positive manner.
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Performs general support duties at the BG including some word processing, photocopying, sending receiving faxes, and filing for
this group.
Performs general reception and customer service duties for the BG, referring unusual or complex problems to the BG Administrative
Manager as necessary. Organizes catering for meetings as required. Maintains events calendar and event information on internal BG
calendar.
Responds to routine, oral and email inquiries, asking for assistance from the Administrative Manager and other staff faculty
members as required.
Assists on special projects as required during regular working hours (e.g., Plant Sales, Apple Festival, research projects, etc).
Responds to building problems or problems with the rental facilities and contacts the appropriate services as necessary.
Identifies items requiring follow-up and forwards to the appropriate person. Posts and updates information on the notice boards.
Acts as key operator for one copier and fax machine in his her immediate area. Reports problems with telecommunications equipment
to the Administrative Manager.
Orders supplies, maintains inventory of supplies and arranges for servicing of office equipment. Updates and maintains service
contracts. Researches and makes recommendations regarding service contracts as necessary.
Occasional evening and weekend work may be required. Work schedule accommodation will occur in such cases.
Rental Responsibilties:
Receives and processes all applications for use of the UBC Botanical Garden and Centre for Plant Research facilities according to
Unit, Faculty and Unviersity policies.
Schedule and provides onsite facilty tours twice each week (one during the week and one during the weekend).
Develops and maintains client materials covering the rental process at the Botanical Garden including costs of facilities,
procedures for securing rental space, procedures for securing liquor licences and food caterers, SOCAN fees, etc.
Provides rental information and client material as requested.
Identifies necessary resources to support rentals (e.g., hourly and volunteer staff) and works with appropriate staff at each
facility to provide the resource.
Processes and tracks down-payments, payments and damage deposits; reports delinquencies to Administrative Manager or Director for
follow-up as required.
Maintains the inventory list of equipment in rental facilities, noting condition, and orders replacements or repairs as required.
Informs applicants in a timely manner when payments are due to secure facilities.
Develops and maintains a preferred vendors list for the rentals program.
Reports monthly on revenue and expenses to the administrator for the Botanical Garden.
Performs other related duties as required.
Supervision Received
Receives detailed instructions during orientation and on new assignments or changes in procedures. Carries out familiar duties
under limited supervision and addresses any new or unusual problems to the Administrative Manager, Director or delegate.
Supervision Given
May direct the work of student workers.
Consequence of Error/Judgement
Inability to deal with the public and volunteers in a tactful, helpful and courteous manner would directly affect the operation
and give an adverse image of the Botanical Garden, the University and to the public. Errors in payroll appointment submissions
could have a significant impact on employees. Impact of financial errors could seriously compromise achieving revenue targets.
Qualifications
High School graduation and one year of related post-secondary education. Trained in office procedures and basic accounting
bookkeeping processes. 3 years relevant experience or the equivalent combination of education and experience. Two years of
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relevant UBC experience prefered. Experience with FMS and HRMS procedures an assest. Computer experience required (Word, Excel,
and PowerPoint preferred). An understanding of quality customer service required. Effective oral and written communication,
interpersonal, analytical, problem solving and organizational skills. Ability to type 50 w.p.m. and to operate a normal range of
office equipment. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to maintain accuracy and
attention to detail. Ability to work effectively independently and in a team environment. Ability to exercise tact and discretion.
Must be available to work Tuesday to Saturday. Ability to effectively resolve client complaints in a calm, non-confrontational
manner, and by exercising sound judgment. Ability to provide quality service to customers in a courteous, patient manner.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15990
Vancouver - Point Grey Campus
CUPE 2950 (Cler/Secr/Library)
CUPE 2950 Unmatched Grade
Unique Job (Gr6)
Intern'l Student Initiative
$40,752.00 (Annual)
Full-Time
2013-07-22
2013-10-21
Budget Funded
Leave Replacement
2013-07-08
Business Title:
Possibility of Extension:
Available Openings:
International Client Services Assistant
Yes
1
*There is a possibility that this position will be extended.
Job Summary
This position will contribute to the advancement of the International Student Initiative's (ISI) internationalization mission by
providing accurate information and direction to international students and Canadians from abroad as they seek to enroll at the
University, advising and supporting them as they move through various stages of interaction with the University, from prospective
student, to applicant, to becoming a newly-admitted student. The position also provides guidance and direction to international
parents and to counselors from international schools and advisors from other post secondary institutions, as well as to members of
the general public regarding admission to the University by answering phone calls, responding to email inquiries, and serving
international students and their families who visit the Welcome Centre in person.
The position will assist the various ISI teams with administrative services including cost-effective shipment of materials;
assisting with the logistical coordination of events; assisting with direct mail and other marketing campaigns; and maintaining
records through reconciliation and identification of discrepancies. The position will also participate in initiatives to improve
the unit's client services, including testing and trouble-shooting technical systems, making recommendations for improvements, and
participating in cross-unit training programs.
Some evening and weekend work may be required for special events or during peak periods, such as at the beginning of term.
Organizational Status
Reports to the Manager and works collaboratively with all staff within ISI teams as well as with staff counterparts in Student
Resources and Information Services, Admissions and other units within Enrolment Services, Housing, International Student
Development, and academic advisors in the faculties.
Work Performed
Advising services for international clients
- Working proficiently with various systems including the Student Information System (SIS), the UBC on-line Calendar, ezRecruit
(client relationship management system), the you.ubc.ca website, the on-line viewbook, and other Enrolment Services, Student
Development and faculty publications, advises international clients (students, their families and school counselors) on admission
requirements and procedures with the goal of encouraging more international students to apply and complete their application, and
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if offered admission, to accept the offer and enroll in the University.
- Responds to lengthy and complex in-person, written, telephone, email and AskMe (intelli-response system) emails from
international clients or from other units across campus. Responsible for maintaining student leads from online and email sources
in ezRrecruit. May also participate in on-line advising sessions for applicants or newly-admitted international students as
assigned.
- Accurately interprets written policies and explains procedures, communicating complex or difficult information with
cross-cultural sensitivity to international clients, the majority of whom will have English as their second language and are
unfamiliar with Canadian culture and expectations.
- More specifically, understands and accurately interprets and communicates to international students on the following:
- admission requirements for students entering from secondary schools as well as post-secondary institutions, particularly those
intending to matriculate to UBC from US secondary schools, schools based on the British pattern (A and O levels), IB schools, and
local BC Canada schools.
- UBC's English language admission standards, application processes, deadlines, international tuition fees, transcripts and other
required supporting documents.
- awards available to international students, eligibility requirements, and the realistic limits of financial assistance available
to international students who are neither Canadian citizens nor permanent residents of Canada.
- faculty programs open to international students, faculty-specific admission and competitive GPA requirements, including Broad
Based Admission, opportunities for co-operative education programs, study abroad and other study enhancements available to
international students in undergraduate degree programs.
- Communicates information accurately and empathically, while preserving protocols around Freedom of Information and Privacy
regulations.
- Deals with complaints from international clients, using sound customer service principles to attempt to resolve issues, before
referring them to a recruiter or the Manager for further resolution. Exercises good judgment in triaging inquiries and in issue
escalation.
- Informs international clients regarding services available to international students, including those offered by Enrolment
Services, Student Development, academic advising units, and UBC Housing and Hospitality services. Advises international students
of health coverage, the University's orientation and transition initiatives (GALA, JumpStart, etc.), and on Canadian immigration
requirements and procedures for obtaining their Canadian Study Permits.
- Assists students as they complete their eZRecruit profile, and the online application, resolving technical difficulties with
Campus Wide Log-in and other aspects of the University's web-based information services.
- Provides students with updates on the status of their application, accurately interpreting missing or unacceptable materials,
logs documents received and relays them to Admissions, adhering to appropriate protocols for handling transcripts and other
records. Encourages students to complete their applications in a timely manner.
- Advises newly-admitted international students on registration dates, acceptance deposit requirements, fee assessments, housing
offers and deposits, iMed and other charges, and supports students in managing their own registration and fee payment transactions
with the University. Refers individuals having difficulty obtaining their Study Permit to advisors at International Student
Development
- Collates students' offer letters and registration packages and distributes them by mail or courier, recording details on the
student's record. Runs reports and liaises with Admissions to identify lost letters or duplicates.
Administrative services for clients and for ISI recruiting and communications team
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- Assists other ISI teams, for both on and off campus initiatives, with various administrative services, as assigned by the
Manager, including the following:
- Ensuring shipments reach final destinations in a timely and cost-effective manner through preparing shipment lists and waybills,
tracking shipments to destination, alerting traveler and Manager of delivery delays or customs issues during the fall and early
spring;
- In the fall and early spring, booking and confirming school visits, booking facilities or hotel accommodation, registering in
education fairs, etc;
- Providing scheduling and other administrative assistance for campus tours and for other on-campus events and programs
- Assisting the Marketing and Communications team with direct mail and other campaigns and projects.
Active participant in process and service improvement initiatives
- Identifies policies or processes that are confusing to international clients and that may inhibit their access to the
University; makes recommendations to the Manager for changes in order to improve information delivery and services for
international clients.
- Participates in various service improvement projects, within the unit or on a cross-unit team with Enrolment Services, including
testing and trouble-shooting functions in eZRecruit and the on-line application system, making recommendations for improvements.
- Participates in cross training with other clerical assistants in Student Resources and Information Services, Undergraduate
Admissions, and other areas as appropriate.
Supervision Received
Works under the direction of the Manager but collaboratively with all members of the ISI team as well as with counterparts in
Enrollment Services. Receives detailed instructions on the assignment of new duties and thereafter only on new or unusual
problems.
Supervision Given
May provide guidance and direction to student assistants, under assignment from the Manager. Has input into student or staff
selection and may have input into performance evaluation of staff.
Consequence of Error/Judgement
Incorrect information given out to international students, their parents or counselors would negatively impact a student's future
and prevent them from enrolling in the University. Poor or indifferent client service would ultimately prevent the International
Student Initiative from effectively meeting its enrolment targets and could harm the University's reputation internationally.
Inattention to ways to improve present practices and procedures would result in the perpetuation of systems that inhibit
international student access to the University. Inability to deal effectively and appropriately with administrative tasks, with
appropriate follow-through, in support of on campus events, overseas travel or communications projects could result in serious
financial losses as well as lost time and opportunities for the unit.
Qualifications
High school graduation plus one year post-secondary education with training in office procedures and practices. University degree
preferred. . Minimum four years of related experience, preferably in a student services or student advising environment or the
equivalent combination of education and experience. Computer experience required (Word, Excel, Access, Outlook, UBC Student
Information System, and experience with web-facilitated customer relationship systems preferred). Call centre or multi-line phone
experience required and strong customer service skills. Knowledge of university and departmental policies and procedures and
university publications an asset, including Freedom of Information and Protection of Privacy Act. Ability to type 50 w.p.m. and to
operate a normal range of office equipment. Fluency in English and one other language required, preferably one of the major Asian
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languages, or Spanish, or a combination of intermediate language skills plus recent experience working or studying in another
country. Effective oral and written communication, especially cross-cultural communication skills and effective communication
techniques with English as a second language speakers. Ability to prioritize work and to meet deadlines in a busy, sometimes high
pressure work environment and to adapt to changing circumstances endemic within the international context. Proven ability to
maintain accuracy and pay attention to detail. Ability to exercise tact and discretion. Ability to work both independently and
within a close-knit team environment.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16005
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Administration
Administration, Level A
Pathology
$45,579.00 - $54,717.00 (Annual)
Full-Time
2013-07-08
Business Title:
Ongoing:
Office Manager
Yes
Grant Funded
2013-07-10
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Office Manager has responsibility for coordinating and overseeing the administrative and facilities operations of the
administrative office under the direction of Director, Human Resources and Administration in the Department of Pathology and
Laboratory Medicine. Plans, manages, coordinates, and delivers administrative services in the following areas: office
administration and operations; security; health and safety; supplies, equipment and information technology management.
Organizational Status
The Department of Pathology and Laboratory Medicine is one of the most complex departments: it is a hybrid, clinically-and
academically-intensive Department within the UBC Faculty of Medicine that spans the broad spectrum of clinical, teaching and
research fields of pathology and laboratory medicine. The Department is the academic home to many of BC's basic, translational and
clinical research facilities, and the faculty members are provincial educators of laboratory staff and others requiring
baccalaureate or higher degrees. UBC Pathology and Laboratory Medicine also participates in academically related administrative
leadership activities necessary for the successful ongoing operations of the academic enterprise. In all of these activities, the
Department is supported by the BC Ministries of Health and Advanced Education, and partners with the Health Authorities, hospitals
and agencies, research organizations, industry and other entities.
The Office Manager reports to the Director, Human Resources and Administration of the Department of Pathology and Laboratory
Medicine. Regular and ongoing interaction with all levels of staff within the department and partner institutions. Regular and
ongoing interaction with various sites within the Department, Faculty of Medicine's Dean's Office, and UBC Facilities. Regular and
ongoing interactions with Facilities departments in Health Authorities.
Work Performed
Administration and Operations
- Responsible for office management that supports the Pathology Administration Office and its various sites (UBC Point Grey
Campus, Pathology Education Centre, and other affiliated health facility sites).
- Develops, implements, maintains and updates administrative policies, practices and procedures to be observed in the department's
administrative office at various sites and ensure compliance with both UBC and health authorities' policies and procedures.
Implements standardized office procedures and systems across the various sites of the department's administrative offices.
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- Responsible for managing the department's awards and recognition process, such as managing the UBC, departmental, and external
awards timelines and tracking of recipient and awards applications. Works with the Chair of the Awards and recognition Committee
on developing, maintaining, and updating awards policies and procedures. Acts as the office representative in the Departmental
Awards and Recognition Committee.
-Manages the appointment and reappointment process for Associate Members.
- Responsible for the coordination of leave management records for all staff including accurate accounting of leave taken,
identification of patterns of sick leave usage, meeting with staff regarding leave patterns, advising supervisors on issues around
leave management issues and providing other department area supervisors with the tools to manage their staff leave records.
-Coordinates communication and preparation for office closures. Updates procedures as necessary (e.g. Christmas break, snow
closures).
-Works with the Finance Manager to develop, implement & manage policies, procedures and guidelines for financial transactions.
Responsible for reviewing P Card statements and ledgers. Assists the Finance Manager in auditing accounts and other financial
items as required.
- Responsible for managing the Pathology Education Centre accounts. Prepares financial forecasts and budgets and prepare
statements and reports for planning purposes.
- Responsible for maintaining and updating department academic standards materials.
- Manages human resource functions in the Department's administration office and sites (aprox 3-4 support staff) which includes
hiring, disciplining, and terminating support staff.
- Manages the orientation process for new faculty and staff, including preparing and updating orientation materials.
- Ensures job descriptions are updated in the Administration Office and sites, and maintains departmental organization charts.
- Ensures that terms of reference and operating principles of departmental committees are maintained and updated as needed.
- Oversees the IT functions of the Department and reviews service contracts and and liaises with representatives from Med IT, UBC
IT, and Health Authority IT departments as required. Works with the Communications and Systems Manager to ensure the appropriate
information systems are in place for department operations, including new technology implementation, customs applications,
training needs, etc.
- Works with Communications and Systems Manager in maintaining effective communication system within the Department and its wider
community.
- Ensures effective internal communications regarding departmental operational functions (e.g. procedural changes, policy
updates).
- Works with Communications and Systems Manager in ensuring the Department has an up-to-date communication plan and that this is
reviewed and evaluated on a regular basis with the Communications and Systems Manager and the Director, Administration and Human
Resources.
- Responsible for providing up-to-date content for the Pathology Website to the Communications and Systems Manager. Assists in
reviewing communication vehicles, including the Department web-site, social media, list-serves, newsletters, Path at a Glance,
etc.
- Provides project management and or support for a variety of Pathology Administration Office projects.
- Ensures integrity and confidentiality of all personnel records and system for department.
- Coordinates and facilitates staff meetings as required.
- Monitors UBC Campus and FOM Hospital Mail system ensuring efficient operations and implementing changes as necessary.
- Acts as the Voice Services Administrator for the Department.
- This position will required travel between sites at the Point Grey Campus and various hospital sites, spending approximately 30%
of the time at the Pathology Education Centre and approximately 70% at the Pathology Administration Office.
- Other duties as required by the Pathology Office in Administration, Finance, and Human Resources
Space, Facilities, and Equipment
- Monitors space utilization and works with the Department Head and Director, Administration and Human Resources on space planning
and analyses; directs appropriate changes to, office allocations, equipment location or groupings and related infrastructure
requirements.
- Responsible for yearly review of Department's space inventory and liaises with Space Planning and Facilities Management at the
Dean's Office. Provides inventory reports to the Department Head and Director, Human Resources and Administration.
- Maintains an effective working relationship with Land & Building Services, hospital maintenance, Dean's Office Facilities and
Planning, contractors, Workers' Compensation Board officials and Occupational Health and Safety representatives.
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- Oversees associated renovations, moves and installations throughout the Department and its satellite facilities.
- In consultation with the Department Head and Director, Human Resources and Administration, liaises with external and key
University officials regarding master space plans for the Department.
- Oversees security issues, authorization of keys and access.
- Ensures that the workplace meets UBC and Hospital standards for occupational health and safety.
- Acts as the Office Representative on the Health and Safety Committee. Administers fire and safety regulations, disaster plans,
and health and safety regulations.
- Acts as the Department contact for emergency call-out for building or other emergencies.
- Develops and implements guidelines and procedures to promote health and safety, sustainability & ergonomics in the
Administration Office and office sites
- Ensures the Administration Office and office sites are a neat, tidy and professional environment and coordinates kitchen
cleaning and office maintenance schedules.
- Assesses and advises on departmental shared equipment, furniture and supply purchases and maintains related inventories at
various administrative sites.
- Oversees related supplies and service contracts and coordinates with vendors (i.e. computers, copiers, printers, landline and
wireless phones) and ensures that the interests of the department are maintained.
- Develops, implements, and manages appropriate policies, procedures and guidelines for equipment allocation and usage (e.g.
laptops, cellular phones, copiers, computer equipment).
- Manages the use of shared office assets such as laptops, cameras, digital voice recorders, and etc. Manages the equipment
inventory at the Administration Office and office sites.
- Develops, implements & manages standards and procedures for procurement of office supplies (stationery orders, business cards,
etc.)
- Purchase equipment, supplies and furnishings through PHSA and UBC systems.
Supervision Received
The Director, Human Resources and Administration will provide direction and oversee performance. Works independently under general
managerial direction in assigned areas of responsibility. Performance is evaluated against set goals and expectations. Expected to
exercise considerable judgment and initiative in duties and responsibilities.
Supervision Given
Manages support staff and temporary staff and is responsible for hiring, discipline, evaluation and termination.
Consequence of Error/Judgement
This position requires strong organizing and prioritizing skills to effectively and efficiently manage the area of Administration
in the Department of Pathology and Laboratory Medicine at the University of British Columbia. This position is expected to
represent the Department of Pathology and Laboratory Medicine on all administrative and facilitities operations matters. If the
Department were to be misrepresented, it would adversely affect the credibility of the Department.
Qualifications
Undergraduate degree in a relevant discipline. Undergraduate degree in a relevant discipline. Minimum of two years experience or
the equivalent combination of education and experience. Experience in an administrative position preferably in a university or
health-related setting is preferred. Knowledge of University and FoM (Faculty of Medicine) policies, procedures, governance and
administrative systems. Excellent command of the English language and ability to compose complex correspondence. Effective oral,
written, interpersonal communication and public relations skills. Supervisory experience required. Proficient problem-solving and
analytical skills. Demonstrated ability to improve existing systems and processes. Ability to maintain accuracy and attention to
detail. Ability to prioritize, organize and work effectively under pressure to meet deadlines. Ability to complete projects tasks
in a timely manner. Ability to research and compile information drawn from various sources. Ability to exercise a high level of
judgment, tact, diplomacy and discretion when communicating with internal and external contacts, to influence and persuade others
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and to apply a broad knowledge of policies and procedures. Ability to deal with a diversity of people in a calm, courteous and
effective manner. Ability to work in a team environment. Ability to manage staff performance by establishing standards and goals,
evaluating performance, providing feedback and taking corrective action. Experience in UBC Peoplesoft systems (HRMS, eRecruit,
FMS) is preferred. Ability to effectively use MS Office applications at an intermediate level is required and familiarity with
multiple computer platforms (PC, OS, Linux etc) is an asset. Experience working with databases.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16021
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Administration
Administration, Level A
Philosophy
$45,579.00 - $54,717.00 (Annual)
Full-Time
2013-08-01
Business Title:
Ongoing:
Administrator
Yes
Budget Funded
2013-07-16
Available Openings:
1
Job Summary
The incumbent is responsible for the administration of the Department of Philosophy. The administrator manages the human
resources, financial operations and accountability procedures and space allocations, oversees the undergraduate and graduate
student enrolment and course scheduling for the department, oversees the acquisition of supplies and equipment for department and
labs and the allocating and security of space.
The Department has 20 tenured and 2 tenure-track faculty, 1 Assistant Professor without Review, 3 Adjunct Professors, 6 Sessional
faculty, and 2 CUPE staff and 1 M&P staff. The Department has over 40 graduate students, about 30 of whom are TAs during any given
semester. It has a global budget of over $3 million (GPOF and Research)."
Organizational Status
The Administrator reports to the Head of the Department. The position contributes directly to the policy and priorities of the
department providing advice and guidance to faculty and supervision of staff in all matters relating to the administrative and
support function of the department, particularly with respect to the financial priorities and objectives. The incumbent interacts
and meets regularly with other M&P administrators in the Faculty, working collegially with them to share and develop best
practices. The Administrator acts as a departmental representative and liaison with administrative and academic departments and
ancillary services and with the Dean's Office.
Work Performed
Supervisory - Supervises and coordinates work of support staff and student assistants; determines staff requirements, recruits,
interviews, hires, trains, evaluates performance, assesses job classifications, and disciplines and terminates staff when
necessary; establishes work priorities and distribution; approves and coordinates overtime and vacation schedules; resolves
personnel issues; maintains personnel records. The position has complete autonomy in managing, recruiting, evaluating,
classifying staff, determining training needs, and terminating staff.
Financial - Administers and controls departmental budget, research grants allocated to faculty, trust and endowment accounts;
works with Department Head in the preparation and projection of budget and soft monies; has signing authority for all accounts and
accountable for budget administration; approves all non-academic appointments; oversees expenditures and manages all finances and
financial transactions; forecasts resource requirements for budgetary reports; manages department's on-line Financial Management
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Information System; develops, formulates and administers policies and procedures for the department related to finance; assists
faculty members related to budget and administration of research grants.
Academic - Manages supervises oversees the coordination of the academic function of the department including coordinating the
faculty recruitment process, the graduate admission process, administering the recruitment and appointment of Teaching Assistants,
faculty travel and relocation, etc.; the department's Student Information System including course scheduling, course restrictions,
room bookings and seat control, course catalogue, students program specialization and registration; coordinates examinations,
invigilation assignments, grades collection, rereads, mark changes, distribution and tabulation of teaching evaluations; resolves
problems as required; coordinates textbooks orders. Coordinates submission of faculty grant applications, faculty and
administrative workstation initiative applications, leave applications, and professional development reimbursements. Prepares
statistical material for internal and external use, i.e., enrolments, reports, personnel information.
Space - manages upkeep of Buchanan and Brock Hall TA space as well as the allocation of space and the distribution of keys.
Purchasing - Assesses requirements and establishes priorities for purchase or upgrade of office equipment and furnishings; manages
inventory of such items and oversees maintenance; deals with trades people regarding specific problems; manages department's
on-line Purchasing System to create speedcharts and inactivate accounts, Electronic Blanket Order System for vendors list and
contract codes, and Surplus Equipment Recycling System to declare surplus equipment and furnishings.
General - Acts as a resource person representing department in a liaison capacity with various university administrative and
academic units, ancillary services and external agencies.
-Assesses the need for, recommends improvements and implements administrative policies, practices and procedures to be observed
by faculty, staff and students in the department; provides advice and guidance on all aspects of University policies and
procedures.
-Coordinates Department's Work Study Programs - submission of project proposals, screening eligibility, appointment of students,
approval of students payroll sheets; oversees appointments of teaching and research assistants.
-Responds to written and oral inquires based upon knowledge of the Department and University guidelines, policies and procedures.
Supervision Received
The incumbent works independently under the general supervision of the Head and receives specific instructions only on unusual
problems or matters. The area of responsibility is defined only in terms of overall objectives and goals.
Supervision Given
Hires, supervises, trains, evaluates and terminates permanent and temporary staff; trains, reviews performance and
classifications, establishes and allocates work priorities and special assignments, approves and coordinates overtime and vacation
schedules; hires and supervises temporary support staff and student assistants; and determines the training needs for staff.
Consequence of Error/Judgement
The incumbent is expected to display considerable personal initiative and has wide latitude in decision making. Errors in
judgement or procedure would lead to serious administrative problems for the Department as well as the Faculty. Failure to
monitor the performance of staff and to review processes could lead to less effective and efficient practices in and outcomes for
the department. Failure to monitor faculty appointment forms could mean a loss in income to faculty members and or
over-expenditures.
Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and
experience. Experience in administrative support in an academic environment. Supervisory, financial and administrative experience
required or an equivalent combination of education and experience. Ability to work independently and colleagially with others and
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to exercise tact, discretion and judgment.
Effective communication and organizational skills. Computer experience required including knowledge of FMS, SISC and Tracc-II
system.
Thorough knowledge of University policies and procedures, as well as other administrative units and be capable of providing
interpretation and advise on these policies.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15981
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Administration
Administration, Level B
Medicine - Dean's Office
$52,121.00 - $62,570.00 (Annual)
Part-Time (75%)
2013-07-02
Business Title:
Ongoing:
International Manager
Yes
Budget Funded
2013-07-08
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
This position will coordinate, track, and facilitate international activities and opportunities within the Faculty of Medicine
(FoM) in order to advance research and scholarship, disseminate knowledge globally, educate students from around the world, and
promote intercultural understanding. Guided by UBC's international strategic plan, the incumbent will work closely with the COO,
the EADE and the EADR to finalize and implement the Faculty of Medicine's international strategic plan, defining key areas of
geographic focus and identifying the Faculty's existing strengths and potential areas of engagement. S he will review current
patterns of linkages in geographic focus areas (including a survey of faculty engagement) and identify gaps and underrepresented
regions academic units.The goal is to create synergies (avoiding duplication of effort), to facilitate the creation and approval
of agreements, to assist with performing due diligence on potential partner institutions, and support regional country working
groups. The incumbent will work to significantly increase the capacity of Faculty of Medicine students and faculty to engage
internationally, strengthen current FoM international partnerships, and establish significant new strategic partnerships.
Organizational Status
This position reports to the Chief Operating Officer, but works very closely with the offices of the Executive Associate Dean,
Research and the Executive Associate Dean, Education on Faculty of Medicine international initiatives.. The incumbent will also
work directly with the Faculty's units (i.e. Departments, Schools, Centres and Institutes) around their international activities.
This position will also liaise with senior administration at UBC, including the VP Research and International Office, as well as
external institutions, on international initiatives.
Work Performed
Strategic Planning
-Supports the Chief Operating Officer and the Executive Associate Deans, in the development and enactment of a strategic plan for
supporting the Faculty of Medicine's international activities, and provides recommendations on the same, defining areas of focus
and implementing projects to fulfill strategic goals.
-Keeps abreast of trends and developments internationally, and liaises with others across campus regarding strategic developments,
so as to identify needs and possibilities for collaboration and coordination.
-Strengthens or develops long-term partnerships and advances and monitors formal institutional international agreements memoranda
of understanding.
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2. Developing, Overseeing, Coordinating and Monitoring International Activity Support
a. General:
-Identifies needs and coordinates the provision of support to academic units within the FoM regarding their international
activities.
-Liaises with senior administration at UBC and external institutions on international projects and initiatives
-Promotes international inter-university research collaborations, working with the Association of Pacific Rim Universities (APRU),
and other international university associations.
-Is the first point of contact in the Faculty of Medicine for public relations regarding international activity
-Represents the Faculty of Medicine at University-wide meetings on international activities.
-Facilitates international visits for senior personnel in the Faculty of Medicine Dean's Office
-Oversees the development, implementation and management of international projects initiated by the Executive Associate Deans,
Research and Education
b. Partnerships agreements:
-Develops a clear and accessible information source that shows the pattern of the FoM's international linkages around the world.
-Provides information and guidance to faculty on how to initiate, formalize and manage international partnerships (e.g. performing
due diligence on potential partners)
-Assists academic units with international proposals and or agreements
-Enables connections to be built on existing linkages by providing better information about current partnerships.
-Implements process by which to evaluate existing memoranda of understanding (MOUs) and keeps up to date on expiring MOUs.
c. Funding:
-Work with academic unit heads directors, principal investigators, and the Development Office to identify and explore funding
opportunities for international activities.
-Increases opportunities for graduate students to forge professional partnerships outside of Canada through increased funding
support.
-Improves the coordination of research interests and international links of researchers in order to access funding.
-Develops and maintains expert knowledge of international funding programs
d. Students:
-Works to increase the number of international graduate students through recruitment efforts, and specifically to increase the
number of China Scholarship Council students in the FoM.
3. Communication
-Develops and coordinates efforts, in consultation with the Faculty's Communications Managers and the VP Research and
International Office, to make visible and mobilize research internationally.
-Coordinates communication flow across the Faculty of Medicine and with UBC communication personnel regarding the Faculty's
international activities and profiles of its international initiatives.
-Informs the Chief Operating Officer, and or the Executive Associate Deans, Research and Education of international issues and
make recommendations
-Oversees the development and ongoing maintenance of the international pages of the Faculty website, as well as the FoM pages of
the Asia Pacific Regional Office.Develops and provides documentation on international projects,researcher, and graduate and
postdoctoral opportunities in the FoM for international engagement.Facilitates the connection of FoM researchers with their
counterparts in other countries.
4. Reporting, Analysis, and Data Management
-Draft complex communications including reports, proposals, and presentations.
-Coordinates the acquisition of data from FoM Departments, Schools, Centres and Institutes regarding their international
activities with respect to research, training and service initiatives, and develops and maintains a database and searchable
website on the same.
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-Analyzes data on international activities in the FoM.
Supervision Received
Under direction of the Chief Operating Officer the incumbent will be expected to work independently in accordance with established
objectives; and exercise initiative and judgment in performing all work related functions.
Supervision Given
May oversee administrative staff coordinating travel arrangements for international visits, gathering data on international
activities, and coordinating international student activities (travel to conferences, summer research, etc.), including the
Assistants to the COO and EADR, the Student Research Coordinator, and the Research Secretary.
Consequence of Error/Judgement
This position will work in close collaboration with the Chief Operating Officer, and the Executive Associate Deans, Research and
Education. Errors in performance of the above-related duties could have a significant impact on the effectiveness, image, and
reputation of the Faculty of Medicine.
Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and
experience. Experience in technical writing. Excellent written, oral presentation and communication, interpersonal and
organizational skills. Ability to prioritize work and meet deadlines. Ability to maintain accuracy and attention to detail.
Excellent and effective in public speaking, leadership skills. Demonstrated ability to work within a team environment.
Demonstrated ability to work unsupervised. Able to exercise tact, diplomacy and discretion. Proven problem-solving, counseling and
judgment skills. Accuracy and attention to detail required. Project management skills. Proven ability to adapt to and work
effectively in a multi-tasked environment. Able to work under pressure-fast paced, high volume and critical deadlines.
Understanding of business planning processes. Ability to facilitate dialogue between diverse constituents. Excellent knowledge of
MS office software and internet applications and tools. Sensitivity to cultural norms in international settings.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15852 (Repost)
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Administration
Administration, Level B
Business Title:
Fac Med Faculty Affairs
$52,121.00 - $62,570.00 (Annual)
Full-Time
2013-07-08
2013-09-27
Possibility of Extension:
Budget Funded
Leave Replacement
2013-07-13
Available Openings:
Executive Coordinator
Yes
1
Job Summary
This position is responsible for the strategic, operational and administrative organization of the office of the Dean of Medicine
Vice Provost Health. The incumbent manages commitments, requests for information, issues and meetings involving groups such as the
senior leadership of the Faculty of Medicine's, BC's Health Authorities, Provincial Government, and UBC Central Administration and
makes the appropriate linkages with the Dean's Executive Team. This position also provides operational leadership to four CUPE
2950 staff responsible for supporting other members of the Dean's Executive Team and Dean's Office reception at two sites.
This position is based on the Point Grey campus in the Woodward IRC building, but will be required to work in the Diamond Health
Care Centre (DHCC) as well.
Organizational Status
The faculty recruitment and appointments in the Faculty of Medicine create a high volume of work and data (e.g. there has been an
increase every year in the last ten years, with a 14% increase in faculty appointments from 2011 to 2012) and are often complex
with many partners and multiple funding sources.
The largest of the 12 faculties at the University, the Faculty of Medicine (FOM) is composed of 19 academic basic science and or
clinical departments, 2 schools and a number of research centres and institutes. The Faculty's annual consolidated budget is over
$600 million including operating, research, special purpose, endowment and trust funds. The Faculty has approximately 1500
secretarial clerical support, management and professional staff, as well as over 700 full-time academic and over 5000 clinical
faculty. Together with its partners including BC's six Health Authorities and their affiliated teaching hospitals, the Faculty
provides innovative programs in the areas of health and life sciences through a province-wide delivery model with learners,
faculty and staff located throughout British Columbia.
Work Performed
Analyses, strategically manages, and provides guidance to staff on the Dean's commitments with respect to complex & or significant
issues, and assesses requests for non-routine meetings (e.g. with the Provincial Government, UBC President, Health Authority CEOs,
significant donors) exercising judgment as to the best use of the Dean's time, based on the incumbent's knowledge of current
Faculty priorities.
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-Researches, prioritizes and determines the appropriate course of action, referral, or response on a variety of complex matters.
-Directs a variety of concurrent projects and a high volume of meetings with the Provincial Government, BC's six Health
Authorities and UBC Central Administration. Tracks and manages issues for discussion regarding strategic and operational matters.
-Manages the monthly meetings of two significant governance committees of Faculty: the Faculty Executive and Committee of
Department Heads School Directors using the incumbent's knowledge of policies, procedures and best practices. Develops agendas,
prepares appropriate materials presentations as required, attends all meetings, acts as Secretary, and is responsible for
ensuring follow-up actions from the meetings are completed.
-Develops and implements communication plans for the Dean's Executive Team and Department Heads including the creation and
maintenance of two SharePoint sites.
-Mentors and provides operational leadership to four CUPE 2950 staff. Ensures the efficient administration, organization and
integration of their activities - executive administrative support and Dean's Office reception. Evaluates the activities to ensure
alignment with the mission, vision and values of the organization and adjusts as appropriate. Responsible for hiring, performance
reviews, discipline and termination. Establishes and maintains performance standards by setting goals, evaluating performance and
providing feedback.
-Ensures a customer focused environment at the Dean's Office reception locations at the Diamond Health Care Centre and the Point
Grey campus and the efficient administration of the associated activities.
-Manages the Faculty Affairs records retention management system documents in compliance with the Faculty and University's records
retention management system. Promotes records management best practices to Departments, Schools, Centres and other units within
the Dean's Office.
-Manages all Faculty documents on surveys, reviews and questionnaires from both external and internal agencies.
-Performs additional duties as required.
Supervision Received
Reports to the Director, Faculty Affairs. Works independently under broad directives and minimum guidance. Works in close
collaboration with the Dean's Executive Team.
Supervision Given
Directs and manages the activities of 4 CUPE 2950 staff.
Consequence of Error/Judgement
This position requires judgment, tact, discretion and initiative to an outstanding degree. Errors in judgment with internal or
external constituents could have negative impact on the Dean's Office and the University resulting in legal action, negative
public relations, financial costs, and loss of credibility.
Qualifications
Undergraduate degree in a relevant discipline. Experience in managing staff and working with executives. Minimum of three years
experience or the equivalent combination of education and experience. Computer experience required. (Microsoft Word, Excel,
PowerPoint, SharePoint, experience with databases). Effective interpersonal and leadership skills at senior levels and in complex
environments such as health care organizations or universities. Ability to exercise a high level of diplomacy, tact and discretion
when working with information of a confidential and or sensitive nature and in dealing with various levels of senior
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Staff Job Postings
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administration and external agencies. Ability to develop, implement and evaluate project and communications plans. Ability to
diagnose problems, identify underlying issues and effectively resolve the issues. Ability to mentor and coach staff, establish
standards and goals, evaluate performance, provide feedback and take corrective action. Ability to manage projects that involve a
variety of stakeholders. Ability to maintain accuracy and attention to detail. Ability to adapt to changing priorities, set work
priorities, work under pressure and meet deadlines within allocated time and resources. Ability to consistently foster
collaboration and respect among team members by addressing elements of the group process that impedes, or could impede, the group
from reaching its goals. Ability to work strategically and cooperatively in a team environment with all levels of professional,
technical and administrative staff and thereby integrating resources in timely and organized basis. Knowledge of University &
Faculty of Medicine policies, procedures, governance and administrative systems. Excellent oral and written communication and
public relations skills.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16029
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Clerk To Bd. Or Senate
Clerk to Board/Senate,Level B
Enrolment Services
$76,415.00 - $95,518.00 (Annual)
Full-Time
2013-08-15
Business Title:
Ongoing:
Associate Registrar - Academic Governance and Dir.
Yes
Budget Funded
2013-07-12
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Associate Registrar provides leadership at a systemwide level for the operations and organization of the University's academic
governance bodies (The senates, Council and faculties) and their decision-making processes in furtherance of the University's
academic quality and strategic direction. He or she directs the development and interpretation of the University's academic
policies and regulations, facilitation and coordination of admission and curriculum decisions, conduct of University elections,
management of quasi-judicial tribunals, and publication of the academic calendars. He or she serves as senior advisor to the
Chancellor, President, Vice-Presidents and members of academic governance bodies on academic administrative, policy, and
regulatory matters, and interprets the University's academic regulations in cases of disagreement between administrators, faculty,
and students of the University.
On behalf of the Registrar, the Associate Registrar carries out the duties of Secretary to the Convocation, Senates, and Faculties
- as set out in the University Act for the Registrar - through his or her leadership of the Office of the Senate; the Office
provides a suite of advisory, research, policy analysis and development, consultation, drafting, and records management functions
for UBC's academic governance bodies.
Organizational Status
The Associate Registrar reports to the Associate Vice President, Enrolment Services & Registrar and may act for the Registrar in
his or her absence. Interacts regularly with the Chancellor, President, Vice-presidents, Deans, the Board of Governors, the
University Counsel, members of governance bodies at both campuses, student leaders, government officials, and the media.
Work Performed
The Associate Registrar:
-Serves as senior advisor to the President, the Senates, and the Council of Senates on policy, regulatory, and procedural issues
as they relate to the academic governance of a multi-campus University system.
-Interprets the University's academic program requirements, policies and regulations on behalf of the Registrar and Senates.
-Supports University decision-making processes by ensuring governance bodies have the necessary information to engage in
substantive discussions and to make informed decisions.
-Advises governing bodies and senior University administrators on necessary academic approvals, policy development
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interpretation, the applicability of existing policy, the need for new policy, and fair and transparent approval and judicial
processes
-Manages the interaction between the Senates and the Council of Senates. Manages the transfer of information and approval items
between the Okanagan and Vancouver Senates, between the two Senates and the Council of Senates, and between academic governance
bodies and the Board of Governors.
-Makes recommendations to governance bodies on organizational structures and mandates.
-Directs policy and regulation development, drafting, research, advisory, records management, approval process design and
approval sequencing for governing bodies.
-On behalf of governance bodies, consults with members of the University community) with respect to policy issues; edits draft
policies in response to consultation and reports back to governance bodies with summarized results of consultative processes;
makes recommendations on preferred courses of action.
-Oversees the academic affiliation process for the establishment of formal contractual relationships with other institutions of
learning.
-Oversees the development and maintenance of records management systems for governing bodies.
-Adjudicates requests from members of the University community to place items before governance bodies for discussion or
decision; oversees the setting of meeting schedules and the planning of agendas; records decisions; communicates and interprets
decisions of governance bodies to stakeholders.
-Oversees the management of appeals tribunals, the pre-hearing preparation of student appeals files on admissions, academic
standing, student discipline, and elections for hearing by governance bodies; includes decisions on requests from parties to
appeals for exceptions to rules regarding deadlines, the inclusion of documents or other evidence, and the jurisdiction of
governance bodies to hear an appeal. Ensures that decisions are based on principles of natural justice, administrative law, extant
legislation, rules, and precedents; consults with members of governance bodies, the University Counsel, external legal counsel,
appellant advocates, and Faculty representatives.
-Provides advice to inform decision making processes and based on best practices in public administration, academic governance
and registrarial services.
-Directs the drafting of policies, procedural documents, resolutions, and regulations for approval by governance bodies; reviews
and edits proposals to ensure compliance with legislation and University policy.
-Serves as a parliamentarian and procedural advisor at meetings of governance bodies;
-Represents the AVP & Registrar at meetings of governance bodies (including serving as Chair of Committees of Senate and
presiding over the election of Committee Chairs), on University committees, and on external committees and organizations;
-Makes decisions on behalf of the AVP & Registrar that fall within the mandate of the Office of the Senate and advises the AVP &
Registrar and other Associate Registrars on registrarial issues pertaining to academic governance.
-Directs the preparation of content for the University Calendar and ensures that content approved by governance bodies is
accurately reflected therein.
-Directs the conduct of student, faculty and convocation elections in compliance with the University Act, University regulations,
and generally-accepted principles of fairness; provides opinions on issues related to voter eligibility, election timing, and
dispute resolution; makes recommendations to University administrators as appropriate.
-Oversees research on policy issues and provides opinions for the information of the Registrar, the Office of the President,
student associations, and other members of the University community.
-Oversees the curriculum development and approval process through the Faculties and Senates; designs new approval processes and
streamlines existing processes.
-Oversees the planning of the University Academic Year in compliance with University policy and to maximize efficiency; proposes
new policy as appropriate.
-As a member of Registrar's Executive, contributes to the Department's strategic planning, overall budgeting and effective
allocation and optimum deployment of financial, human and technical resources for all Enrolment Services.
-Provides for formal secretariat support to meetings of Faculty Councils.
-Hires, supervises, evaluates, and disciplines staff.
-Manages the budget for the Office of the Senate.
-Performs other related duties as required.
Supervision Received
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Reports to the Associate Vice President, Enrolment Services & Registrar; works independently within a mandate. Operational
direction is often inferred from directives of academic governance bodies and the Board of Governors.
Supervision Given
Leads an office of 8 staff with 4 direct reports (2 academic governance officers and 2 associates)
Consequence of Error/Judgement
The Associate Registrar plays a critical role in the academic governance of the University system. The position has routine access
to strategic and operational planning information that is among the most sensitive at the University. A high degree of discretion
and judgment are required when providing opinions on policy and procedure to governance bodies and when designing approval
processes to comply with legislation and best practice. Errors could result in the University's inability to deliver, for
example, one or more of its academic programs or to admit or graduate its students. Legal action, increased costs, and acute
public embarrassment could result from poor judgment with respect to policy development interpretation, Calendar preparation, or
decisions on student appeals. The proper academic governance of the University requires appropriate policies and regulations and
their consistent and fair interpretation and application; errors in judgment can easily compromise the integrity of the
University.
Qualifications
Undergraduate degree in a relevant discipline. Preferably at graduate level. A minimum of 8 years of experience. A minimum of 5
years of experience in a leadership role collaborating with the executive level of an educational institution or the equivalent
combination of education and experience. A strong background in public administration (preferably in the education sector).
Training in or experience with in parliamentary procedure required; direct experience in serving as corporate secretary to a
governance body preferred. Familiarity with administrative tribunals, the principles of administrative law, and natural justice
an asset. Proven track record in meeting critical deadlines under pressure. Excellent command of the English language with
effective verbal and written communication skills, including the ability to record, report, and interpret the results of complex
proceedings. Ability to make effective representation in support of one's position on an issue and to respond to criticism in a
fast-paced environment. Excellent information management skills and attention to detail. Excellent computer skills (PC Windows
experience in a networked environment; experience with designing solutions using a variety of software including word processing,
spreadsheets, databases, and web authoring tools).
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15823
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Museum
Museum, Level B
Library - Technical Services
$52,121.00 - $62,570.00 (Annual)
Full-Time
2013-09-02
2016-09-02
Budget Funded
2013-07-11
Business Title:
Available Openings:
Conservator
1
Job Summary
The position calls for a conservator with a specialization in books and paper, who manages the care, maintenance and conservation
of the Library's collections to a professionally recognized standard. Manages conservation lab, carrying out and supervising
conservation services, including, but not limited to item-level conservation treatment of library materials and collection-level
projects. Manages binding and book prep operations.
Manages and trains library assistants, student hourly workers, graduate assistants and practicum students. Plans and participates
in outreach and educational programs. Manages and determines resources needed to undertake conservation services and disaster
recovery. Documents treatment of damaged material. Takes a leading role in disaster response and collections recovery.
Organizational Status
Works under the direction of the Head of Technical Services. Liaises with other Technical Services units and with branch library
staff with regard to the environmental monitoring, care, repair, stabilization, binding and recovery of library materials in all
formats. Works with curators of rare books and special collections, especially in the Rare Books and Special Collections Library
and the University Archives. Guidelines include professional standards, book repair manual, binding guidelines, and disaster
recovery manual.
Work Performed
1. Manages and develops the Library's conservation services and work spaces.
2. Oversees the assessment of the extent of damage and determines the appropriate treatment for damaged library materials.
Carries out advanced analytical tests and technical experiments as necessary. Ensures that statistics and treatment files of
items processed are properly maintained.
3. Manages book repair operations for the Library, specifying what work that will be undertaken centrally and in branches.
4. Triages advanced structural book repairs and restoration, especially of special collections material.
5. Designs specifications for and supervises the construction of standard book enclosures; may construct custom and complex book
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
enclosures, especially for special collections material.
6. Manages collection-level condition assessment, stabilization and conservation projects.
7. Advises librarians and staff on conservation issues and practices. Carries out outreach and educational programs to promote
the safe handling, conservation and preservation of library materials.
8. Designs audit process for items destined for relocation to the Automated Storage Retrieval System (ASRS) and other remote
storage locations, specifying stabilization procedures.
9. Manages and trains library assistants, student hourly workers, graduate assistants and practicum students assigned to work on
book repairs or other conservation lab functions.
10. Manages and specifies binding and book prep operations, ensuring timely and orderly turn-around of material.
11. Manages and determines resources needed to carry out conservation lab functions.
12. Designs and develops preservation, conservation, binding and boxing procedures, ensuring these are properly documented.
13. Maintains an orderly work environment, free of food, debris and clutter. Ensures that all equipment is clean, neatly stored
and switched off at the end of the day. Deals with all problems and or emergencies that may occur when working in the conservation
lab.
14. Provides leadership in the recovery of library collections following a disaster; specifying the kind and order of recovery
operations.
15. Performs other duties related to the qualifications and requirements of the job.
job.
Supervision Received
Reports to the Head of Technical Services. Works with limited direction to meet defined goals. Work is reviewed in terms of
achievement of defined goals.
Supervision Given
Manages library assistants assigned to book prep and binding. Trains and supervises library assistants, student hourly workers,
graduate assistants and practicum students assigned to work on book repairs or other conservation lab functions.
Consequence of Error/Judgement
Works independently to professional standards and monitors supervised work to ensure adherence to established work policies.
Errors would result in material costs and losses for the Library. Must be able to deal with unusual problems identified by staff
and maintain good staff morale. Failure to respond quickly and efficiently to disasters results in possible loss of items and
collections. Damaged and worn books impair the Library's ability to serve its patrons.
Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and
experience. A combination of four years of education, training and experience in conservation, specializing in books and paper
conservation. Experience in a research library or similar institution is preferred. Experience working with Asian rare materials
preferred; Experience working with photographs, audio-visual and other non-book formats preferred; Demonstrated working knowledge
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________________________________________________________________________________________________________________________
of current conservation theory and practice, as well as the history of books, bookbinding and papermaking; Knowledge of a wide
range of conservation treatments and experience working with a variety of binding materials. Demonstrated ability to recognize the
causes of damage to library materials and select and perform appropriate treatments. Demonstrated ability to initiate and adapt to
change, to analyze and solve problems, to be flexible and work well independently as well as collaboratively. Strong
organizational skills, including the ability to establish priorities and achieve goals. Demonstrated technology skills, including
a familiarity with digital equipment and software. Excellent interpersonal, oral and written communication skills. Evidence of
ability to coordinate, train and supervise staff. Ability to maintain accuracy and attention to detail. Ability to prioritize and
work effectively under pressure to meet deadlines. Ability to exercise tact and discretion. Must be able to work a five day week,
and to work evenings and weekends as required in the event of a disaster. Physical ability to undertake collection care duties
such as moving books and materials weighing up to 40 lbs., ability to operate lab machinery and working in sometimes dusty and
moldy environments.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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The University of British Columbia
Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16025
Vancouver - Hospital Site
Management&Professional (AAPS)
Information Systems & Tech
Info.Sytems&Technlgy, Level A
Business Title:
Obstetrics & Gynaecology
$45,579.00 - $54,717.00 (Annual)
Full-Time
2013-08-01
2014-07-31
Possibility of Extension:
Grant Funded
2013-07-12
Available Openings:
Application Developer
Yes
1
Job Summary
The University of British Columbia is one of Canada's leading biomedical research institutes offering a stimulating research
environment. The Maternal Fetal Medicine (MFM) Research Program within the Department of Obstetrics and Gynaecology leads and
supports many research projects related to high-risk pregnancy. The Application Developer will work in the data management team on
a variety of database web mobile healthcare research projects within the division of Maternal Fetal Medicine within the Department
of Obstetrics and Gynaecology. He she will work with the Project Manager, Research Coordinators, Research Program Manager, and
Data Analyst, under the supervision of the Database Manager, and Principal Investigators.
The position will be full time, providing programming and systems support to users by modifying existing programming logic, coding
necessary instructions, testing and debugging programs, implementing and maintaining web enabled systems and services, documenting
coding solutions and findings.
Organizational Status
The Application Developer reports to the Database Manager and Principal Investigator., He she will work closely with the Project
Manager, Coordinators, Research Program Manager, and Data Analyst.
Work Performed
The position will be involved in multiple ongoing research projects described above. Duties will include:
- Write, modify, integrate, debug and test Microsoft .NET Windows and database applications and or Office applications.
- Implement, debug and test web applications for clinical trial projects and create reporting tools for clinical research
projects.
- Understand and handle security issues related to web applications, databases and software development.
- Develop test plans and test cases for quality assurance.
- Maintain Windows and web application programs for existing projects and make modifications when required.
- Liaise with Project Coordinators and other users to identify and communicate technical issues, and resolve problems.
- Prepare release notes and technical documents as necessary.
Supervision Received
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He she will under the supervision of the Database Manager, and Principal Investigators. He she will be expected to have the
ability to work independently or in conjunction with the Project Manager, Research Coordinators, Research Program Manager, and
Data Analyst.
Supervision Given
None.
Consequence of Error/Judgement
The Application Developer is required to conduct all research activities in an ethical manner, suited to proper activities of the
University of BC and to the professional organizations governing him or herself and those governing the activities of the
Directors and all other investigators. Any procedures or data recorded as part of a trial must be accurate and must accurately
reflect the work performed. Strict confidentiality of all study participants must be adhered to. All activities involving
participants are accountable to the Principal Investigator(s), the Department Head, and the Research Coordinator's governing
professional organization. Release of data and results will be governed by Data Access Agreements and contracts between the
Steering Committee and Investigator(s).
Qualifications
Undergraduate degree in a relevant discipline. Degree in a computer software field is preferred. Minimum of one year experience
or the equivalent combination of education and experience. Experience in the area of healthcare database driven web systems will
be an asset. High degree of computer literacy.
Ability to analyze and interpret data, determine implications, and provide recommendations.
Ability to communicate effectively verbally and in writing.
Ability to work effectively independently and in a team environment.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to maintain accuracy and attention to detail.
Ability to work under pressure and meet timelines.
Familiarity in working with confidential information; maintaining professionalism, diplomacy, and tact under high pressure
situations.
Strong database and web application skills, reporting tools, website development.
Good understanding of data flow and forms design.
Working knowledge of various operating systems including Microsoft Windows Server, Workstation, and Linux; Office Visual Basic for
Applications (VBA), Relational databases (Microsoft SQL Server, Access, MySQL or Oracle).
Strong knowledge of database and web applications, including SQL, ASP.NET, C#, VB.NET, AJAX, Javascript, jQuery, etc.
Demonstrated technical experience and capabilities related to computers, hardware and software, and local and wide area
networking.
Experience in mobile application development is an asset.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16002
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Systems & Tech
Info.Sytems&Technlgy, Level C
Business Title:
Center for Teachng,Learng&Tech
$62,010.00 - $74,441.00 (Annual)
Full-Time
2013-07-15
2014-07-11
Possibility of Extension:
Budget Funded
2013-07-09
Available Openings:
Project Manager I
Yes
1
Job Summary
The Project Manager I manages the entire lifecycle of a small project or phases of a larger project which include developing a
project plan, coordinating the activities of a project team, identifying appropriate resources needed, and developing schedules to
ensure timely completion of project.
Organizational Status
The Project Manager I manages the entire life cycle of the exam database project from development to operations. Develops project
plan, coordinates the activities of project team, identifies appropriate resources needed and develops schedules to ensure timely
completion of the project.
Reports to the Senior Manager, Teaching & Learning Technologies. Takes high level direction from an Advisory Committee consisting
of representatives from the AMS, CTLT, the Library, Enrolment Services and the office of the VP Students. Works with students,
department heads, faculty members and programmers.
Work Performed
Specific Duties
-Prepares project plans. Monitors scope, schedule, budget and other key aspects to ensure successful project delivery.
-Completes project status reports on a biweekly basis.
-Works with project stakeholders to ensure requirements are met.
-Manages expectations and fosters excellent communication in a collaborative environment.
-Writes a communication plan, with careful attention to change management processes.
-Works with the AMS and other stakeholders to engage department head buy-in for this learning tool.
-Manages the development of an examination database. Ensures that the database contains appropriate metrics and reporting
capabilities.
-Establishes a sustainable mechanism for the collection of past and future examinations; engages with departments to ensure that
this mechanism meets their needs.
-Writes formal reports, including applications for additional funding.
Core Duties
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Initiates projects following appropriate project management methodology including gathering and defining project requirements,
developing project charters, project plans, budgets and schedules, identifying staffing requirements, and forming project teams.
Follows project management methods, procedures and quality objectives, and tracks metrics for assessing progress.
Provides work direction and leadership to assigned project team, including scheduling, assignment of work, review of project
efforts and removal of roadblocks which may inhibit project success.
Assesses variances from the project plans, budgets and schedules, develops and implements changes as necessary to ensure that the
project remains within specified scope and is within time, cost, and quality objectives, and keeps management aware of the
situation.
Conducts formal review with business sponsor at project completion to confirm acceptance and satisfaction.
Identifies and recommends potential improvements in current methodologies.
Develops and maintains a productive working relationship with project sponsors, vendors and key clients.
Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.
Performs other related duties as required.
Supervision Received
Works independently with general direction of the Senior Manager, Teaching & Learning Applications in, the Centre for Teaching,
Learning and Technology. Takes high level direction from an advisory committee which includes representatives from the AMS, CTLT,
the Library, Enrolment Services and the office of the VP Students.
Supervision Given
Manages project teams. Supervises a student employee.
Consequence of Error/Judgement
Work requires judgement and initiative. Errors could have a significant impact on the success of project delivery, subsequent
effects on the reputation of CTLT, and on buy-in for this joint initiative.
Qualifications
Undergraduate degree in a relevant discipline. Discipline such as Business, Computer Science or Management Information Systems.
Preferred Project Management Professional (PMP) certified or other equivalent project management certificates. Minimum of three
years experience or the equivalent combination of education and experience. Project management experience, or equivalent
combination of education and experience. Some experience working in an academic environment would be an asset; comfort in working
in a technical environment is mandatory. Knowledge of project management methodologies. Ability to work independently, under
pressure and meet deadlines. Excellent written and oral communication skills. Ability to build and lead teams. Understand business
and system analysis methodologies. Strong analytical research skills. Excellent time management, organizational and coordination
skills. Excellent interpersonal & team skills. Proficiency in MS Outlook, Word, Power Point, Excel, Project and use of on-line
resources.
Collaboration - Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives
targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for
differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal
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performance.
Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways
that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict
empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice
prior to taking action when appropriate.
Problem Solving - Investigates defined issues with uncertain cause. Solicits input in gathering data that help identify and
differentiate the symptoms and root causes of defined problems. Suggests alternative approaches that meet the needs of the
organization, the situation, and those involved. Resolves problems and escalates issues with suggestions for further investigation
and options for consideration as required.
Accountability - Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to
improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined
standards.
Analytical Thinking - Coordinates the information gathering and reporting process. Reviews trends and compares to expectations.
Conducts research to define problems and prepares responses to anticipated questions. Prioritizes multiple issues and
opportunities. Identifies relationships and linkages within several information sources. Anticipates issues that are not readily
apparent on the surface. Identifies root causes and effects. Defines priorities within performance objectives. Reports and
identifies areas that need guidance in order to resolve complex issues. Anticipates the possible outcome of potential solutions.
Business Enterprise Knowledge - Keeps informed on business operations data. Gains consensus for suggestions from supervisors and
project teams. Implements solutions for technological improvements that align with day-to-day business needs. Provides a
business-based rationale for determining the necessity of incremental technological improvements and communicates viewpoint using
the customers' own terminology.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16007
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Systems & Tech
Info.Sytems&Technlgy, Level C
MedIT
$62,010.00 - $74,441.00 (Annual)
Full-Time
2013-07-22
Business Title:
Ongoing:
Change Management Analyst
Yes
Budget Funded
2013-07-10
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
As a member of the MedIT Change and Customer Experience team, this position is responsible for facilitating the adoption of new or
improved technologies and processes throughout the Faculty of Medicine. On a day-to-day basis, this role is responsible for
identifying the impacts of technological activities on customers and planning the change management activities required to support
these customers through the change.
Organizational Status
This position works as a member of the UBC Faculty of Medicine's MedIT Change and Customer Experience Team, and works closely with
staff in MedIT, including the Project Management Office (PMO), and UBC IT. This position also works with MedIT customers in Dean's
Office units, health authorities, departments, schools, centres and institutes. This position also liaises with contract
resources, and the wider IT community affiliated with the Faculty of Medicine. It reports to the MedIT Change and Customer
Experience Manager.
The Faculty of Medicine at UBC, together with its partners including B.C.'s Health Authorities, provides innovative programs in
the areas of health and life sciences through a province-wide delivery model. The largest of the 12 faculties at the UBC, the
Faculty of Medicine is composed of 19 academic basic science and or clinical departments, two schools and nine UBC Senate-approved
research centres. The Faculty's annual consolidated budget is over $400 million including operating, research, special purpose,
endowment and trust funds. The Faculty is the largest and most complex at UBC with over 1,475 secretarial clerical support,
management and professional staff, as well as over 600 full-time academic faculty and more than 4,000 clinical faculty members
distributed across the province.
Work Performed
Major responsibilities include:
-Works with the PMO to apply a structured change management approach and methodology for the adoption of new processes and
technologies focusing on the interaction between people and technology.
-Develops change management plans for complex and varied IT projects based on a situational awareness of the details of the change
and the groups being impacted by the change.
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-Identifies potential adoption risks, and develop specific plans to mitigate or address the concerns.
-Develops a set of actionable and targeted change management tactics - including communication methods, process training
curriculum and recommendations for increasing or accelerating adoption.
- Works as an integral part of project teams to integrate change management activities into the overall project plan.
-Leads the development of change management guidelines and templates
-Coaches IT staff on communicating with stakeholders of varying technical ability and subject matter expertise
-Provides feedback and guidance to MedIT staff on communications with customers, including outage communications
-Creates documentation, manuals and guides as necessary
-Maintains up-to-date knowledge of current information technology tools
-Assists the Change and Customer Experience Manager in all phases of change and customer experience efforts
-Performs other related duties, as required
Supervision Received
The individual in this position will be expected to work independently under the direction and counsel of the MedIT Change and
Customer Experience Manager and the direction of a Project or Program Manager on assigned projects. Must be able to work
independently as well as contribute actively and collaborate openly as a team member.
Supervision Given
This individual oversees the change management-related work undertaken by MedIT staff and external service providers on projects.
Consequence of Error/Judgement
Decisions and actions taken by the Change Management Analyst will have a direct impact on how efficiently and effectively new
systems and processes are adopted by the user community. Must exercise tact and diplomacy when dealing with internal and external
stakeholders. May need to balance multiple projects with competing deadlines and make decisions on how best to manage the work
given, based on the timeframe, the relative strategic importance of the projects and the impact for failing to meet deadlines.
The consequence of error in this position could be serious for the Faculty and or the University since it concerns the public
image and profile of the Faculty and the University on a local, provincial, and national level. Incorrect or insufficient
information could have grave consequences.
Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and
experience. Minimum of three years' experience with project management and working on project management teams
Experience with ITIL and IT service management (ITSM) principles an asset.
In-depth technical knowledge of standard office tools including MS Office (Word, Excel, PowerPoint, Outlook), and MS Project.
Up-to-date knowledge of current information technology techniques and tools. Exceptional communication skills - both written and
verbal Excellent active listening skills Ability to convey technical information in a way that is understandable to the layperson.
Organization, accuracy and attention to detail required. Demonstrated ability to set priorities, work effectively under pressure
and be results-oriented. Ability to influence others and move toward a common vision or goal Ability to work both independently
and within a team Problem solving and root cause identification skills
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15986
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Systems & Tech
Info.Sytems&Technlgy, Level D
Library - Info Sys & Tech Div
$68,731.00 - $85,915.00 (Annual)
Full-Time
2013-08-01
2015-07-31
Budget Funded
2013-07-14
Business Title:
Available Openings:
Programmer/Analyst
1
Job Summary
The Programmer Analyst designs computer application solutions for existing complex or campus-wide computer systems.
Responsible for analysing requirements, designing, programming and driving the implementation of new systems and maintaining a
variety of automated systems (both vendor-supplied and locally developed) that support key projects (course reserves and other
externally funded projects such as the BC Bibliography extension project, the BC Historical Newspapers extension project, the
Chung Canadian Pacific project, and the West Beyond the West portal) and, as necessary, numerous major online applications
(Acquisitions, Cataloguing, Circulation, Public Access, eResource Management and others) used throughout the UBC Library. This
includes providing on-going operational and troubleshooting support required for these automated systems and all associated
equipment and communications networks.
Organizational Status
Reports to the Systems Librarian (Programming and Web Services Manager). Assists, and may oversee, other departmental staff in all
areas of computer related questions and problems. Works with other staff within the UBC Library and from other UBC faculties or
departments.
Work Performed
1. Identify technology and solutions and leads the design and development of Digital Library systems to enhance access to &
promote usage of both physical and electronic resources, with a focus on the Library's course reserves system and externally
funded projects such as the BC Bibliography extension project, the BC Historical Newspapers extension project, the Chung Canadian
Pacific project, and the West Beyond the West portal
2. Using a variety of vendor-supplied, in-house and other systems development tools, develops, implements, and provides support
for automated library applications such as
- Course Reserves system
- Digital Library systems
- Integrated Library system
- Remote Access systems
- Inter-library Loan system
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2.1. For vendor-supplied systems: identifies and clarifies user requirements, best map users requirements with functionalities
provided by the systems to fully leverage on the application system and available technology. Works with vendor to establish
server requirements and configures basic operating system environment and application level parameters; and, if necessary or
appropriate, undertakes some development and programming using available programming tools and interfaces.
2.2. For locally developed systems: identifies and clarifies user requirements; develops overall systems design and detailed
specifications, taking into consideration interface requirements to existing applications and the overall Library Systems
Framework; and uses it to program and prototype applications using standard programming languages such as C++, Java, PHP, Perl,
Ruby on Rails, or Python; XSL XML, MySQL, Oracle, SQL Server and other RDMS products; Web-related packages; and vendor-supplied
and in-house development tools.
2.3. Tests, debugs and refines applications; converts and loads data files; and prepares necessary systems documentation. This is
often an iterative process that requires frequent consultation and collaboration with other UBC Library staff.
3. Provides ongoing operational support for all automated systems in use on campus and at off-campus locations of the UBC Library.
This includes:
3.1. Regular production activities such as establishing, submitting and monitoring batch background jobs (products, backups, file
transfers, database updates, etc);
3.2. Working with UBC IT to keep online systems, equipment and communications networks up and operational at all times; diagnosing
hardware problems and swapping equipment when appropriate.
3.3. Installing, evaluating, and testing new versions of vendor supplied systems.
3.4. Resolving, reporting and or referring problems to appropriate parties in the UBC Library, vendor representatives, UBC IT, or
elsewhere for resolution. The latter includes software, equipment, communications network, and information services suppliers.
4. Participates in the evaluation, procurement, testing, installation and administration of computer and communications equipment.
4.1. Preparing equipment specifications and, when appropriate, more extensive procurement documents such as Requests for
Quotations (RFQ); obtaining quotations and other information from vendors or suppliers; evaluating and selecting the most suitable
equipment; preparing and submitting requests for P.O's or requisitions to Library's Financial Manager. This work is often done in
conjunction with the UBC Purchasing Dept. and requires extensive contact with external vendors and suppliers
4.2. Installation and testing activities include the loading and configuration of operating system and application software;
installing user and other application programs; establishing the necessary communications network connections; and testing all
hardware and software components to ensure that everything is functioning correctly. This work often requires scheduling and
coordination with other staff in the UBC Library and with various groups at UBC IT Services and elsewhere.
5. Conduct Capacity Monitoring and Planning to ensure optimum performance of library systems
6. Maintains up-to-date knowledge of current information technology techniques and tools, especially as they apply to automated
library systems.
7. Performs other related duties as required.
Supervision Received
Position is accountable to the Systems Librarian (Programming and Web Services Manager) and the Associate University Librarian,
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Library Systems & Information Technology. Receives supervision, general objectives, and direction from the Systems Librarian
(Programming and Web Services Manager).
Supervision Given
Provides systems consulting assistance, advice and direction to other LSIT staff and provides general consulting support to other
UBC Library staff and users of the Library's automated systems.
Consequence of Error/Judgement
Work is given in terms of project plan or general objectives to carry through to completion. Work is assessed through regular
meetings and informal discussions. The position is expected to apply considerable technical expertise and judgment in making
recommendations and or decisions on a wide range of technical and systems-related aspects of their work. The position is expected
to work either independently or in conjunction with other systems staff depending on the nature or complexity of any given task or
project.
Errors in judgement and decisions will result in an adverse impact on the design, maintenance, sustainability and effective
operations of campus-wide library systems. Inability to completes assignments and projects in a balanced manner and on time will
adversely impact the delivery of library services and hence, the reputation of UBC Library. Inability to align work plan with the
Library Strategic Plan and Vision and inability to work within the Library policies and procedures will cause inefficient use of
both human and financial resources. Inability to educate users, get their support and promote usage will adversely impact the
successful delivery of Library new IT systems and services. Inability to keep up with emerging technology will cause serious
setbacks in the Library's leadership position in the deployment of technology.
Qualifications
Undergraduate degree in a relevant discipline. A minimum of 5 years of experience, in-depth knowledge of applications and the
business requirements supporting them or the equivalent combination of education and experience. Experience with the development,
operation and maintenance of major online applications.
Familiarity with, or work experience in, libraries and or automated library systems is desirable. Ability to create accurate,
clear, and comprehensive software documentation. Ability to work at an advanced level with programming languages (C++, Perl, PHP,
Java, Ruby on Rails, Python), XSL XML, current operating systems (Unix including SOLARIS, LINUX, Windows), database management
systems (Oracle, SQL Server), communications networks (TCP IP), and related utility programs. Ability to communicate effectively
verbally and in writing. Ability to develop and maintain cooperative and productive working relationships. Ability to deal with a
diversity of people in a calm, courteous, and effective manner. Ability to adapt to changing priorities and work effectively under
pressure to meet deadlines. Ability to work effectively independently and in a team environment. Ability to keep abreast of
current developments and trends in the field of information technology.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15842 (Repost)
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Systems & Tech
Info.Sytems&Technlgy, Level E
MedIT
$76,415.00 - $95,518.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Senior Systems Analyst
Yes
Budget Funded
2013-07-18
Available Openings:
1
Please apply with your cover letter and resume.
Job Summary
The Senior Systems Analyst manages the development of the systems infrastructure vision and leads medium and large scale systems
infrastructure projects.
Senior Systems Analyst serves as a technical project leader to manage multiple complex projects and is responsible for the overall
implementation and success of the initiatives.
Organizational Status
The Collaboration technologies portfolio provides synchronous (real time) communication solutions to enable the Faculty of
Medicine to meet its mandate - in particular the Distributed Medical Education Program.
Reports to the Senior Manager, Collaboration Technologies, MedIT
Work Performed
Specific Duties:
Provides technical leadership to strategic projects and leads stakeholders through ambiguous requirements and conceptual ideas,
using appropriate program management methodologies.
Conducts analysis and provides expert advice to senior management on long term strategic technical direction and prepares
comprehensive information packages to be considered for technology and service roadmap.
Serves as technical project leader on complex medium and large scale projects with MedIT; provides work direction and leadership
to assigned project teams.
Researches and develops business and system analysis processes and methodologies for MedIT.
Provides expert technical mentorship and support to project team members and other staff.
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Core Duties:
Plans and manages the development of the overall vision for applications and ensures
all application projects, functions and operations align with University, IT strategy,
mission, vision, principles, goals and objectives and the business needs of customers.
Leads medium and large scale applications integration design and development
projects, manages assigned project staff, and creates project implementation plans.
Analyzes and reviews systems features and requirements.
Researches, develops, configures and supports applications infrastructure.
Contributes to the introduction and management of technical change to the University's
systems infrastructure.
Analyzes emerging industry technology trends and standards that benefit University
systems infrastructure.
Collaborates with key technology teams across the University.
Makes presentations at local, regional, national or international conferences and
workshops as well as to partner institutions.
Integrates development of best practices, standards, procedures and quality
objectives across systems infrastructure or platforms.
Provides technical guidance and leadership, coaching, and mentoring to team
members.
Maintains appropriate professional designations and up-to-date knowledge of current
information technology techniques and tools.
Performs other related duties as required.
Supervision Received
Works with wide latitude within general policies and an administrative framework. Work is reviewed in terms of achievement of
specific objectives.
Supervision Given
May manage and mentor staff and project team members.
Consequence of Error/Judgement
Work requires judgment and initiative. Errors could have a significant impact on the delivery of the Distributed Medical
Program's curriculum with subsequent effects on Medical School Accreditation. Errors will also affect service delivery to higher
education institution partners utilizing shared services with the Faculty of Medicine.
Qualifications
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The University of British Columbia
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________________________________________________________________________________________________________________________
Undergraduate degree in a relevant discipline. Undergraduate degree in a relevant discipline such as Business, Computer Science
or Management Information Systems. A minimum of 8 years of experience and 2 years of managerial experience or the equivalent
combination of education and experience. Business and system analysis and project management experience preferred. Knowledge of
communication and collaboration technologies - audio, video and web conferencing and associated technical standards. Knowledge of
enterprise IT systems - physical and virtual LAN WAN, Server, Storage and Operating Systems. Strong analytical research skills.
Strong verbal and written communications skills. Management and leadership capabilities. Flexibility adaptability managing
multiple priorities. Strong people management and relationship management skills. Core Competencies:
Collaboration (Advanced - A):
Consistently fosters collaboration and respect among team members by addressing elements of the group process that impedes, or
could impede, the group from reaching its goal. Engages the "right people," within and beyond organizational boundaries, by
matching individual capabilities and skills to the team's goals. Works with a wide range of teams and readily shares lessons
learned and credit for team accomplishments.
Communicating for Results (Advanced - A):
Converses with, writes reports for, and creates delivers presentations to all levels of colleagues and peer groups in ways that
support problem solving and planning. Seeks a consensus with business partners. Debates opinions, tests understanding, and
clarifies judgments. Brings conflict into the open empathetically. Explains the context of multiple interrelated situations, asks
searching, probing questions, and solicits expert advice prior to taking action and making recommendations.
Problem Solving (Advanced - A):
Diagnoses problems using formal problem-solving tools and techniques from multiple angles and probes underlying issues to generate
multiple potential solutions. Proactively anticipates and prevents problems. Devises, facilitates buy-in, makes recommendations,
and guides implementation of corrective and or preventive actions for complex issues that cross organizational boundaries and are
unclear in nature. Identifies potential consequences and risk levels. Seeks support and buy-in for problem definition, methods of
resolution, and accountability. Role Based Competencies:
Accountability (Advanced - A):
Sets enhanced objectives for self and others. Monitors performance trends and identifies opportunities to improve standards.
Provides regular feedback and suggests alternative approaches necessary to ensure that organizational objectives and superior
standards are achieved. Delegates responsibility and reallocates resources as needed to ensure that priorities are met for
initiatives within area of responsibility.
Information Systems Knowledge (Expert - E):
Engineers, coordinates, and submits approval for significant enterprise-wide information system solutions that align with
organizational processes and long-term strategies. Recommends large-scale, best practice technological opportunities. Engages
appropriate technical consultants, experts, and leaders.
Initiative (Advanced - A):
Describes future scenarios and related opportunities. Plans potential responses involving resource holders, peers, processes, and
technology. Leads a timely response, seeking internal external advice and consultation, and sustains progress through uncharted
territories.
Please apply with a cover letter and resume.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
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________________________________________________________________________________________________________________________
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15996
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Systems & Tech
Info.Sytems&Technlgy, Level F
UBC IT - Client Services
$89,009.00 - $111,262.00 (Annual)
Full-Time
2012-04-01
Business Title:
Ongoing:
Client Services Technology Advisor
Yes
Budget Funded
2013-07-08
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Client Services Technology Advisor provides overall strategic technical direction on the delivery of information technology
services within a broad client portfolio. The Advisor ensures that the client technology end state aligns with the UBC Enterprise
Architecture and Infrastructure vision while considering timeframes, risk and medium and large scale multiple campus-wide systems
infrastructure projects to implement. The Client Services Technology Advisor is the bridge between client needs and technical
solutions with a keen focus on service commitments. The Client Services Technology Advisor is responsible for ensuring technology
needs within the faculties and departments are identified, and that requirements are understood and, working with staff and
managers internally within UBC IT and externally, translates these needs into IT solutions.
Organizational Status
The Client Services Technology Advisor interacts strategically with senior staff and faculty across the University in such as
Dean, Associate Dean, Director, as well as IT managers and staff in the various faculties and units. Within UBC Information
Technology, the Client Services Technology Advisor works at a senior level, reporting to the Director, Client Services with a
matrix reporting relationship with the Director, Infrastructure and Director, Enterprise Architecture.
Work Performed
Technology Architect
- Develops strategic partnerships with the senior leadership of Faculties and Administrative units on campus.
- Develops a solid understanding of individual Faculty and Administrative units environment and priorities; applies this
knowledge to the development of technology solutions.
- Responsible for directing and overseeing the development of a client organization IT architecture and roadmap
- Communicates the vision of UBC IT's infrastructure services to IT groups across UBC
- Plans and oversees the development of architectural documentation for client organizations across UBC
- Leads the in depth and comprehensive analysis and evaluation of existing or proposed business procedures, problems and user
requirements with clients, business analysts, architects, and team members, based on overall strategies and systems
infrastructures.
- Leads strategic assessments of IT services within the faculties and make recommendations for optimizing resources and develop
associated plans upon request. Looks for opportunities to standardize client technologies with enterprise wide solutions while
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leveraging existing IT policies and practices
- Provides input on buy versus build recommendations and advises on system options, risk, cost vs. benefits, and impacts on
business processes and goals.
- In collaboration with the Client Service Managers, presents and gives demonstrations of products
- Works closely with IT peers to ensure all systems are in line with IT long-term strategy.
- Provides technical guidance and leadership, coaching, and mentoring to team members.
- Provide guidance to client organizations on what products might fulfill their needs
- Develops, in conjunction with the designated Client Service Manager, the creation and execution of an overall technology
strategy for a client group
- Collaborates and guides specialized technical teams and cross-functional teams to develop a timely and holistic solution
- Develops formal documents such as proposals (in conjunction with CSM) and targeted IT white papers
- Develops a solid understanding of individual Faculty and Administrative units environment and priorities; applies this
knowledge to the development of technology solutions.
Client Management Activities
- Serving as a lead point of contact and subject matter expert for non-routine technical issues at major accounts
- Helps prioritize improvement opportunities across client groups
- Leads, manages and delivers cross-functional and cross divisional improvement projects
- Provides advice to faculties and departments, and proposes strategic and tactical directions for IT departments across campus
and for the UBC IT portfolio of services and business processes to align them with UBC's campus IT strategy upon request.
- Coordinates the provisioning of enterprise services, ensuring customer-driven direction.
- Analyzes and reviews functional requirements, system features, integration requirements, security requirements, scalability
and performance requirements.
- Provides overall management of information technology services within a broad client portfolio, translates client
organizational needs and UBC's information technology strategy into service requirements and portfolio directions, and makes
recommendations for optimizing resources.
- Ensures that business requirements for enterprise services are identified, developed, delivered and communicated to clients.
- Leads integration projects and manages the transition of information technology services.
- Identifies implementation options, writes design and discussion documents, and makes appropriate technology decisions for new
and changing technology needs.
- Works collaboratively with key customers, internal stakeholders, and other higher educational institutions to plan and deliver
IT's portfolio of services to the broader UBC community.
- Develops working relationships across the organization.
- Advises other information technology professionals and senior leaders on the effective use of information technology products
and services, including the selection of specific technologies.
- Negotiates, sources and obtains financial, physical, or human resources to support long-term projects and programs.
- Leads the development of business and implementation plans, policies, standards, and budgets for projects and information
technology solutions.
- Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and
tools.
- Performs other related duties as required.
Supervision Received
Works under the administrative direction of the Director, Client Services, UBC IT, Information Technology. Results are reviewed
for achievement of overall and long term objectives and broad strategic goals. The Senior Client Services Technology Advisor has
interdependencies with the members of the UBC IT Client Services Group, the UBC IT Enterprise Architecture Group, and the UBC IT
Infrastructure Group, as well as UBC IT Senior Management team and senior managers in client organizations. The Advisor must be
able to work independently and assume full responsibility for his her decisions.
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Supervision Given
Leads interdisciplinary project and service teams comprising of UBC IT staff, Faculty IT staff, and contractors.
Consequence of Error/Judgement
Information Technology plays a key role in enabling the University to achieve its goal of becoming one of the world's leading
universities. The Client Service Manager plays an important role in the implementation and operation of the IT services for a wide
range of Client groups. These units include academic units with responsibility for teaching, learning and scholarship, and
administrative units responsible for the efficient, cost effective delivery of a wide range of services and processes that must
meet the needs of students, faculty and staff.
The Client Service Manager also plays a key role in ensuring that these Clients receive the IT services and support required to
achieve their mandates and strategic objectives.
If UBC IT strategic plans do not support the strategic goals of the University, or the UBC IT services, facilities and support
that clients units receive are not fully aligned with their needs and goals, the University's information technology resources
will not enable the University to achieve its strategic goals and vision. As the Client Service Manager will be providing advice
and assistance to numerous client groups, the impact of decisions, and the consequences of error will be serious and far reaching,
affecting the budgets of many groups, as well as the efficient delivery of the Clients' mandates.
Qualifications
Post-graduate degree. University degree in Marketing, Commerce, Business Administration, Computer Science, or Engineering
preferred. Minimum of 10 years experience and 4 years managerial experience and 3 years specialized experience in the design and
implementation of major computer systems or the equivalent combination of education and experience. - Project management or
systems integration experience.
- Strategic knowledge and experience working with IT products and services, such as Email, Portals, Blogs, Wiki's, Intranets, web
and videoconferencing tools, networks, storage solutions.
- Experience developing business plans, communication strategies, marketing strategies, project charter and other management
documents.
- Demonstrated track record and commitment to delivering results and proactively supporting the applications.
- Experience developing operational processes required for service development, service management, service implementation,
service delivery, and ongoing lifecycle management of services.
- Knowledge and experience working within ITIL processes and service management techniques.
- Experience in areas of problem-solving, change management, budget planning, strategic planning, tactical planning, project
management, risk management, business process improvement, continuous improvement, quality assurance, research, applications
development and maintenance, operations management and customer service.
Effective leadership, consulting, facilitation, conflict resolution and negotiation and team-building skills are required as well
as the ability to coach and mentor staff; the ability to build relationships and to consult with customers and potential
customers; and the ability to interact at all organizational levels.
Collaboration - Consistently fosters collaboration and respect among team members by addressing elements of the group process that
impedes, or could impede, the group from reaching its goal. Engages the right people within and beyond organizational boundaries,
by matching individual capabilities and skills to the team's goals. Works with a wide range of teams and readily shares lessons
learned and credit for team accomplishments.
Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways
that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict
empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice
prior to taking action when appropriate.
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Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.
Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity
toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
Recommends resource requirements and collaborates with impacted stakeholders.
Building Relationships - Establishes and maintains relationships and alliances. Shares information and readily determines to whom
to go for relevant information. Seeks assistance and feedback in the problem solving process. Partners with others to achieve
expectations.
Business Enterprise Knowledge - Develops and implements technical solutions that meet operational improvement needs. Ensures that
decisions are supported by relevant stakeholders, as well as sound performance data. Effectively communicates technology changes
to clients and how the changes affect their business drivers.
Change Advocate - Participates in change programs by planning implementation activities with other change champions. Interprets
the meaning of new strategic directions for the work group and sets objectives and standards. Implements monitoring and feedback
systems. Evaluates progress and finds ways of making continuous improvements. Solicits and offers ideas for improving primary
business processes. Improves effectiveness and efficiency through the involvement of peers and business partners by initiating new
approaches.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15909
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Conf, Accomm, Cerem & Events
Conf,Accom,Ceremonies, Level B
Campus&CommunityPlanning
$44,685.00 - $53,644.00 (Annual)
Full-Time
2013-08-19
Business Title:
Ongoing:
Special Events & Film Liaison
Yes
Budget Funded
2013-07-14
Available Openings:
1
Job Summary
The Special Events & Film Liaison is responsible for managing the approval of special event requests from external groups and
location filming requests at UBC, ensuring that any such endeavours work to advance and protect the university's reputation, aid
in meeting UBC's Place & Promise commitments, and follow UBC's Vision and Values statements. This position will establish,
implement and manage the permit approval process for events held by external organizations on the UBC campus, as well as
coordinate, review and approve requests to film at UBC. In doing so, they will work closely with event film stakeholders,
including officials across UBC, local government, GVRD, RCMP and provincial agencies.
Organizational Status
Reports to the Director, Transportation Planning, Campus and Community Planning with a dotted line report to the Director,
Planning, Campus and Community Planning. Regular coordination and communication with: the AVP's office, C&CP staff, other UBC
senior management and staff, Ministerial and municipal staff, event film stakeholders and the general public.
Work Performed
- Responsible for managing the approval of special event requests from external groups and location filming requests at UBC.
- Serves as UBC's primary point of contact for external event organizers and film producers seeking to access the university.
Advises organizers and producers on event and film related policies and procedures and manages the university's relationship with
them throughout the duration of their event or filming.
- Develops (based on an existing approved proposal), implements and manages the UBC permitting process for special events held by
external groups at the Vancouver campus, which includes receiving and reviewing applications, applying the necessary criteria for
approval and approving denying event applications based on that criteria, reviewing appropriate calendars for conflicts,
collecting permit fees, and issuing permits.
- Approves or denies filming requests through managing the already established UBC filming approval process for the Vancouver
campus and expanding filming approval procedures to the Okanagan campus. This includes receiving requests for filming, reviewing
calendars for conflicts, assessing scripts for alignment to UBC's mandates and commitments, and consulting with UBC stakeholders,
as necessary. This position also prepares filming contracts, collects location fees, and organizes onset enforcement of conditions
for film productions.
- Works independently and proactively with event organizers and film producers to ensure applications address UBC interests and
concerns prior to consultation with internal and external stakeholders.
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- Determines the appropriate UBC stakeholders and coordinates with them to review event and filming proposals.
- Maintains strong and positive working relationships with the appropriate contacts, including the UBC - Agency Liaison Group and
other external officials responsible for reviewing event permit applications and filming approvals, and coordinates with them
regularly for the review and approval of such applications.
- Represents UBC at weekend and or evening events and or filming productions, as necessary, to liaise with organizers and
troubleshoot problems.
- Supervises temporary staff hired to enforce event and filming conditions on site, as necessary.
- Ensures a high level of awareness of events and filming activities by communicating broadly to stakeholders via established
channels, including correctly recording events and filming activities in the appropriate calendars in order to prevent scheduling
conflicts.
- Contributes to the public view of UBC as an attractive venue for external special events and filming.
- Researches event and film proposals when presented to UBC.
- Responds to written and oral inquiries, complaints and requests for service of an interpretive nature based upon a thorough
knowledge of UBC and departmental guidelines, procedures and policies.
- Develops and maintains a comprehensive filing system, tracking correspondence and time required to approve event and filming
requests.
- Performs any other duties as necessary related to the qualifications and requirements of the job.
Supervision Received
Works independently under minimal direction within constraints of policies and guidelines.
Supervision Given
Some supervision may be given to temporary staff present at special events and film productions.
Consequence of Error/Judgement
Work requires considerable independence and confidence in organizing and approving external event permits and filming
applications. Extensive troubleshooting may be required. Error could negatively impact the university's reputation and ability to
attract future special events and film productions.
Qualifications
Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. Or an otherwise relevant discipline. Minimum of
three years experience or the equivalent combination of education and experience. Related experience in a in a university
context, other public sector organizations or similar private sector organizations is preferred.
Familiarity with municipal permitting processes and experience with municipal event and or filming approvals is desirable.
Excellent written and interpersonal communication skills.
Strong organizational and analytical skills.
Ability to exercise a high level of tact, discretion, judgment and diplomacy in the performance of work related duties.
Ability to supervise.
Ability to apply a broad knowledge of policies and procedures.
Ability to draft complex correspondence for signature.
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Ability to establish standards of performance.
Ability to resolve work problems and to communicate and co-operate with persons at an executive level.
Ability to work odd hours, including weekends and evenings as required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15948
Vancouver - Hospital Site
Management&Professional (AAPS)
Educational Programming
Educ. Programming, Level C
MedIT
$60,794.00 - $72,981.00 (Annual)
Full-Time
2013-09-30
Business Title:
Ongoing:
Learning Management Support and eLearning Designer
Yes
Budget Funded
2013-07-11
Available Openings:
1
Please apply with your cover letter and resume.
Job Summary
Working with the Educational Technology team in the Technology Enabled Learning (TEL) unit within the Faculty of Medicine's IT
group (MedIT), this position is responsible for supporting the Faculty in the usage of the Learning Management System (MEDICOL) by
providing oversight in the management of learning resources contained there. As an expert in the functionality of Blackboard
Connect, this role will facilitate the use of the system as it exists while investigating and promoting new future functionality
as implemented.
At a secondary level, this role will also support the design and development of eLearning artifacts for the Faculty of Medicine
including e-modules, virtual patients, simulations, facilitated learning sessions, blended learning opportunities and other
outputs as required.
This position provides educational technology outreach and facilitation services to ensure that faculty, staff and students within
all regions of the Medical Education Distributed Program (The MED Program encompasses undergraduate, postgraduate and continuing
medical education.) - Vancouver Fraser Medical Program (VFMP), Island Medical Program (IMP) and the Northern Medical Program (NMP)
- have access to resources available through MEDICOL. The position works closely with other members of the Educational Technology
team and educational stakeholders such as the Associate Dean, MD Undergraduate Education to ensure that educational resources and
technologies appropriately, effectively, consistently and sustainably support the educational objectives of the MED Program.
Organizational Status
The Learning Management Support and eLearning Developer reports directly to the Educational Technology Senior Manager.
Work Performed
Guide the expansion, overall direction and development of the Medicine and Dentistry Integrated Curriculum On-Line (MEDICOL)
undergraduate program sites and related systems.
Liaise with academic departments, stakeholders and committees to facilitate support and interest for usage of the MEDICOL LMS.
Facilitate and manage initiatives through the development and maintenance of workflow and timelines from start to completion while
ensuring deadlines and milestones have been met throughout the process.
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Provide instructional technology programming expertise and technical design advice to faculty and staff to ensure appropriate
learner access to resources in the medical program.
Work with the eLearning support team to develop processes, standards and templates for educational and instructional technology
resources in the MEDICOL learning management system and other systems as applicable. Ensure effective transition of new
developments projects into operationally supportable learning services and assist with development of quality assurance processes.
Monitor implementation of technology resources and strategies and assist with evaluation efforts of e-Learning activities in the
Medical Program.
Planning for improvement of existing learning materials, learning activities, processes and resources located within the LMS.
Facilitate the review and continuous improvement of the course and content structures within the LMS.
Develop and deliver presentations, workshops and training materials to students, faculty and staff for the purpose of orienting
participants and maximizing the utility of existing and planned functionality within the MEDICOL LMS; collaborate with internal
units such as the Office for Faculty Development for Faculty-specific projects and University groups such as the Centre for
Teaching and Learning Technology (CTLT) for campus-wide sessions.
Research, monitor and evaluate developments specifically related to the use of learning management systems and eLearning in
general. Identify, anticipate and conceptualize long-term and immediate program requirements and manage resulting opportunities
and priorities.
Compile, document and prioritize user requirements and prepare functional specifications related to new and existing MEDICOL
initiatives.
Support instructional design projects by developing instructional materials, courseware, and technology enabled learning
activities, and evaluate and maintain learning materials.
Develops policies, training plans, provides guidance and development support for educational technology systems integrations and
organizational practices.
Serve as the Faculty's representative with several of UBC's Course Management Systems committees and groups to represent the
unique user requirements and interests of the Faculty of Medicine related to the LMS. Act as liaison between campus-wide groups
and Medicine IT and educational units to determine implications of changes with regards to systems interoperability and support
models to ensure adequate consideration for e-Learning requirements in the Faculty of Medicine.
Supervision Received
Reports directly to the Educational Technology Senior Manager; additional inter-site accountability within the MED Program; works
under general program or departmental guidelines. Work is reviewed in terms of quality and effectiveness in meeting educational
goals.
This position, through the Educational Technology Senior Manager, receives guidance and direction from the Associate Dean, MD
Undergraduate Education, or delegate, on pedagogical components of Educational Technology.
Supervision Given
This position may be expected to supervise work-study students; is expected to operate with wide latitude.
Consequence of Error/Judgement
Errors may result in: inappropriate usage of advanced learning technologies and systems; inadequate Faculty of Medicine
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organizational preparation for adaptive and changing e-learning needs; missed deadlines and cost overruns; miscommunications
between students, faculty and staff members relating to e-learning resources; learning session or service disruptions; frustration
for faculty, staff and students relying on training and services to support their educational technology projects; breakdown in
collaborative e-learning efforts with other Faculties.
Qualifications
Master's degree in Education. The successful candidate will hold a Master's degree in Education or Computer Science. Minimum of
six years experience or the equivalent combination of education and experience. Experience in the management of a learning
management system and development and delivery of mixed-mode education courses and programs or an equivalent combination of
education and experience is required.
Experience in designing and maintaining logical and user-friendly content structures with a web-based environment ideally in an
LMS.
Experience in managing the use of Blackboard Connect in an administrative capacity specifically would be preferred.
Experience creating learning activities, modules, and assessments; experience with user experience and user interface design;
Experience with e-learning authoring software applications such as Articulate Storyline, Lectora, Camtasia, Adobe Creative Suite.
Experience in the areas of project management, analytical and organizational skills; adult education, facilitation and
presentation skills; excellent oral and written communication would be an asset.
Familiarity with and or experience in the healthcare higher education sector a definite asset. Sound knowledge in areas of
web-authoring, web-based application development, content management systems, web-server technologies, and social networking and
collaboration technologies. Sound knowledge of usability and user experience design, educational technology standards and
protocols including SCORM Tin Can API and educational metadata standards; experience proactively promoting and supporting the use
and application of educational technologies in a rapidly evolving context of digital instructional technologies. Ability to
exercise initiative, diplomacy and judgment; ability to work effectively under pressure and manage multiple projects
simultaneously to meet deadlines. Demonstrated ability to work independently and in a team environment; knowledge of and comfort
in working with technology and technological teams, as well as a diverse set of stakeholders of variable technical competencies.
Working knowledge of Word Press and Wiki's an asset. Demonstrated proficiency with Cascading Style Sheets (CSS), HTML, JavaScript
and Adobe Photoshop required. Possess a strong work ethic with excellent interpersonal and time management skills. Demonstrated
ability to communicate logically and effectively both verbally and in writing. Highly motivated self-starter, you will be expected
to solve problems in a challenging environment with limited supervision and direction. Ability to effectively manage changing and
competing priorities is essential. Must thrive in a team setting in a diverse, complex, distributed and fluid environment. Ability
to compose correspondence, reports, presentations, workshops and other materials using clear concise business English in a way
that maintains accuracy and attention to detail. Ability to analyze and interpret data, determine implications, and provide
recommendations. Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to
identify patterns in complex data, and identify key or underlying issues in complex situations). Ability to make decisions and
recommendations involving highly complex issues. Ability to effectively use job-related design and analysis applications. Ability
to mentor, coach and act as a resource for faculty members. Ability to analyze problems, identify key information and issues, and
effectively resolve. Ability to analyze and redesign work flow business processes to make them more efficient and effective.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15907
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Services
Information Services, Level C
Communication Services
$65,656.00 - $78,819.00 (Annual)
Full-Time
2013-08-06
Business Title:
Ongoing:
User Experience / Usability Coordinator
Yes
Budget Funded
2013-07-08
Available Openings:
1
Job Summary
The User Experience Usability Coordinator applies a user-centred design process to deliver digital communications projects that
support student success, enhance the current student experience and adhere to the UBC brand identity. This position contributes
requirements gathering, user research and analysis, information architecture, prototyping, and usability testing to projects. The
Coordinator is a digital interaction design professional with specialized skills in user research, testing, and analytics.
Organizational Status
The User Experience Usability Coordinator reports to the Director, Student Communications Services. This position also works
closely with Enrolment Services (ES) and Student Development & Services (SD&S) Communications Coordinators on project definition
and planning, and will interface with UBC IT Services web developers on project deliverables.
As one of two user experience professionals within the Student Communications Services unit, the User Experience Usability
Research Coordinator will bring research, testing, and web analytics expertise to the user experience design services provided by
the unit.
Work Performed
Information architecture, design, and usability:
Develops and maintains information architecture and usability standards for ES and SD&S units.
Analyzes business and functional requirements for student focused websites and web applications; works with other units to guide
overall strategic direction and vision for websites and other digital communications (such as RSS news feeds and email
newsletters).
Creates user personas, task and user flows, storyboards, site maps, schematics, wireframes, feature lists, mockups, and working
prototypes and other artifacts to describe the intended user experience.
Defines site architecture and navigation to serve as blueprints.
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Applies user experience design, information architecture, and problem-solving skills to create compelling, highly usable web
interfaces.
Works with web developers to define and implement technical requirements.
Researches and makes recommendations on software to support and enhance the UX design process.
Research and testing:
Designs research protocols, prepares research plans, and develops usability templates.
Conducts rapid iterative usability testing of wireframes, mockups, and prototypes to validate whether features and products have
met business and usability objectives.
Conducts competitive site research; reviews and analyzes industry trends; and makes recommendations to enhance the user
experience.
Coordinates focus groups, card sorts, surveys, and other methods of user testing; analyzes test results; makes recommendations.
Reviews and analyzes web analytics, creates regular reports, and makes recommendations regarding site optimization.
Researches, makes recommendations, and manages social media monitoring tools.
Contributes to implementation of an online community research panel.
Handles ongoing management of an online community research panel including crafting and posing research questions, gathering
feedback, analyzing findings, and providing recommendations.
Design and production:
Develops conceptual diagrams, UX flows, site maps, wireframes, and prototypes for ES and SD&S digital communications projects,
including blogs, email newsletters, social media platforms, and websites.
Implements functional designs by providing standards-based CSS and HTML documents to web developers.
Designs and tests layouts for cross-browser functionality and accessibility.
Ensures concepts adhere to UBC brand identity guidelines.
Project management and quality assurance:
Works collaboratively with ES and SD&S unit Communications Coordinators on delivery of student facing digital communications
projects.
Leads project definition and development of project plans; manages technical implementation of projects.
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Responsible for project timelines and coordinating workflow of content providers, designers, and other contributors.
Liaises with UBC IT Services web developers, providing documentation and negotiating timelines for completion of projects.
Facilitates project planning meetings with ES and SD&S staff when required.
Works with vendors of UX, research, and analytics software systems to ensure service level agreements are being met.
General:
Stays abreast of developments in UX and interface design practices, and emerging research and testing methods.
Researches and advises on reporting and analytics tools; assists with implementation and provides training on selected systems;
educates and advises departments on best practices in UX.
Represents Student Communications Services at University meetings as required.
Performs other duties as required.
Supervision Received
The User Experience Usability Coordinator reports to the Director, Communications Services. This position works autonomously
within Provost & VP Academic and ES policies. Work is reviewed in terms of achievement of high professional standards in the
delivery of student communications services.
Supervision Given
This position acts as a key contact person and coordinator for the University's student facing digital communications projects.
User Experience Usability Coordinator hires external support as needed. This position is expected to make complex decisions,
with guidance provided in exceptional circumstances. S he works as a member of Student Communications Services, and works
collaboratively on projects with other staff in Enrolment Services Student Development & Services.
Consequence of Error/Judgement
This position must exercise tact and diplomacy when dealing with staff and faculty. Given a rapidly changing digital landscape, s
he must make decisions on how best to manage projects given short timeframes, relative strategic importance of projects, and the
impact of failing to meet deadlines.
Our web pages, like our print publications, must present complex information in an understandable way, and online versions of
publications, including the Calendar, now function as official versions. People who rely on our web pages to present this
information accurately include faculty, staff, and students at UBC; faculty, staff, and students at other universities and
colleges; and high-school students and counsellors both within Canada and in other countries. The impact of errors in our online
publications would be considerable. Students make academic and personal decisions based on material published online. Errors would
cause serious inconvenience to large numbers of people and could have legal and financial consequences for UBC.
Applying expertise and attention to user interface design and information architecture provides clarity, reduces redundancies, and
delivers a better experience for users. Providing online material for faculty, staff, and students offers significant cost savings
and improvements in efficiency when done well. People using the web expect fast response, simple and intuitive design, and
readable material. Up-to-the-minute knowledge and expertise in this area and meticulous attention to detail are crucial to the
delivery of the University's Place and Promise student learning commitments for providing information and services on the web.
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Qualifications
Undergraduate degree in a relevant discipline. Minimum of six years experience or communications services or the equivalent
combination of education and experience. Six years of experience that demonstrates proficiency in communications, human-computer
interaction, information architecture, as well as user-centred interface design for a variety of outputs, including different
browsers, operating systems, and email clients. Candidates must also have strong research, usability, and analytics skills plus
solid project management experience. Demonstrated ability to apply user experience design methods and information architecture
best practices.
Demonstrated experience in producing user interfaces, optimizing application flow, and designing for a variety of outputs,
including different browsers and email clients, operating systems, and hardware platforms (including mobile devices).
Demonstrated ability to create user personas, task and user flows, storyboards, site maps, schematics, wireframes, feature lists,
mockups, and working prototypes for testing.
Knowledge of UX related software tools such as Axure, Morae, Dreamweaver, Omnigraffle, Visio, etc.
Knowledge of WCAG and Section 508 Accessibility compliance standards.
Demonstrated experience performing various forms of user research (contextual inquiry, focus groups, usability testing, etc.),
conducting analysis and providing recommendations.
Experience with current web analytics and social media monitoring tools including configuring and running reports, compiling and
analyzing results, and preparing summary reports with recommendations.
Demonstrated success in staying current with user-centred design processes and methodologies.
Ability to create user-centred web interfaces using HTML, CSS, JavaScript libraries, and other current web technologies.
Familiarity with Adobe Creative Suite software, including Fireworks, Photoshop, and Illustrator.
Knowledge of browser standards, common plug-ins helper applications, and related design issues, especially developing accessible
pages.
Knowledge of branding and working within a graphic identity system.
Solid understanding of social media and web content best practices and usability conventions. Organizational and project
management skills; ability to prioritize tasks and manage timelines. Effective oral and written communication, interpersonal, and
presentation skills. Demonstrated ability to function well as a member of a team. Ability to exercise diplomacy, tact, and
discretion when working with confidential and or sensitive information and in dealing with various levels of administration and
external agencies. Accuracy and attention to detail. Capacity for creativity and research; ability to exercise initiative,
resourcefulness, and judgment. Professional experience in a post-secondary institution or similar environment an asset.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16022
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Services
Information Services, Level C
Development Office
$66,969.00 - $80,395.00 (Annual)
Full-Time
2013-07-05
Business Title:
Ongoing:
Manager, Research and Development Proposals
Yes
Budget Funded
2013-07-11
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
Is responsible for initiating, developing, managing and delivering a full range of communications programs in support of the
university's and unit's fundraising objectives, including writing, correspondence and fundraising proposals for some of UBC
largest donors. Provides strategic input on communications projects undertaken by a significantly complex Development and Alumni
Engagement (DAE) program that may include diverse departments or schools with an overall annual fundraising target of $8 million
to $20 million. Provides supervision and leadership to writers within the unit in an effort to reach overall departmental
objectives.
Organizational Status
Reports to:
- Assistant Dean Director of Development and Alumni Engagement, Development
- Director, Research Office Faculty of Medicine
Works with:
- Development and Alumni Engagement staff.
- Senior UBC administration
- Faculty members
Supervises:
- Writers
Work Performed
-Develops and delivers complex proposals and case statements on behalf of UBC and the unit in the range of $2.5 million +;
-Oversees the research, writing and design of communication materials, including letters, case statements, donor proposals,
speeches and other fundraising materials in support of the university's and unit's fundraising objectives;
-Works collaboratively with the Development team, UBC's senior administration, faculty members, and other departments across
campus to develop communication materials;
-Provides strategic input on communications projects undertaken by unit;
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-Prepares and manage timelines and work plans on communications projects;
-Directs internal and external individuals to ensure the completeness, accuracy and consistency of messaging and content;
-Ensures multiple, overlapping deadlines are met;
-Manages and motivates a team of fundraising writers; plans and approves their professional development; evaluates and determines
staffing requirements; responsible for hiring, training and terminating staff; conducts annual staff evaluations to ensure annual
benchmarks and performance goals are achieved;
-Maintains a body of up-to-date knowledge about unit's fundraising priorities;
-Problem-solves on communications projects;
-Ensures consistency and accuracy of information in all deliverables;
-Performs other related duties, as required.
Supervision Received
-Works under broad guidelines established by the Assistant Dean Director, Development with minimal guidance;
-Work is reviewed for achievement of objectives, soundness of judgment and quality of work.
Supervision Given
Responsible for the supervision of the writers within the unit.
Consequence of Error/Judgement
-Expected to function within a team environment, working under broad guidelines;
-Makes decisions requiring judgment in analyzing, organizing and presenting complex information ;
-Makes recommendations on appropriate communications vehicles to achieve stated goals.
Qualifications
Undergraduate degree in a relevant discipline. Undergraduate degree in a relevant discipline. Minimum of 7 years experience or
the equivalent combination of education and experience. Minimum of six years experience or communications services or the
equivalent combination of education and experience. Background in a fundraising environment (minimum five years experience).
Proven strategic abilities in large diverse organizations. Previous experience working in higher education. Ability to
communicate effectively verbally and in writing. Ability to exercise tact and discretion. Ability to analyze problems, identify
key information and issues, and effectively resolve. Ability to be thorough, accurate, and have a high level of attention to
detail. Ability to exercise sound judgment. Ability to synthesize concepts and ideas into clear, concise and compelling written
documents. Ability to effectively manage multiple tasks and priorities. Ability to effectively use job-specific software at an
intermediate level(e.g., Outlook, MS Word, MS Excel). Ability to effectively recruit, train, supervise, and motivate employees.
Ability to work effectively with minimal supervision.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15555 (Repost)
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Services
Information Services, Level C2
Campus&CommunityPlanning
$68,731.00 - $85,915.00 (Annual)
Full-Time
2013-05-27
Business Title:
Ongoing:
Manager, Community Relations
Yes
Funded by Multiple Sources
2013-07-10
Available Openings:
1
Job Summary
Working closely with and reporting to the Director, Public Engagement, the Manager will be responsible for ensuring community and
stakeholder relations strategies are planned and implemented. The Manager will also support communications and consultation work
undertaken by all three units in Campus and Community Planning. This work will be performed in a fast paced, high-pressure office
environment, often in response to demands with difficult time constraints. The incumbent will be required to manage sensitive,
confidential information. The incumbent may be required to work outside normal working hours to manage special project work and
attend meetings.
Organizational Status
This position reports to the Director, Public Engagement and relates to the Associate Vice President, Campus and Community
Planning, the Director of Planning, the Associate Director Policy Planning, University Architect, Director of Campus
Sustainability, Director of Transportation Planning, Manager, Communications, Manager, Public Consultation, staff in Campus and
Community Planning, staff within UBC Properties Trust, various UBC departments, the AMS and GSS, UNA, the University Town
Committee, and others. The position requires extensive contact with the campus community and others through ongoing communication
and consultation activities.
Work Performed
- Works closely with the Director, Public Engagement to develop and maintain ongoing relationships with internal and external
stakeholders, allowing for open and constructive communication and achievement of Campus and Community planning objective. This
will include attending meetings, organizing engagement and outreach activities, and briefings sessions.
Key stakeholders include:
a) the university community (e.g. AMS, GSS, faculty association, staff, alumni, student residence halls councils, other
departments),
b) the University Neighbourhoods' Association and various groups and individuals in the family housing neighbourhoods on campus,
c) neighbouring communities and community organizations (e.g. University Endowment Lands, West Point Grey, Dunbar, South West
Marine, Wreck Beach Preservation Society, Pacific Spirit Park Society), and
d) other communities of interest (e.g. planning, architecture, sustainable community development, engineering),
- Develops community engagement and relations strategies and work plans, including identifying resource requirements and
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evaluation of results.
- Track, manage and respond to inquiries related to departmental activities, which arrive through a variety of media including
emails, letters and phone calls. This includes researching and preparing correspondence for signature by senior university
personnel.
- Develop and maintain stakeholder and consultation database.
- Identifies emergent issues, including tracking electronic (blogs, twitter, facebook) and traditional media and developing
strategies for managing those issues.
- Coordinates and supports community outreach activities for all three units within Campus and Community Planning, including
on-campus events (e.g. Imagine UBC and Alumni weekend) and off-campus events (e.g. Dunbar Days).
- Manages the ongoing implementation of the UTown UBC community outreach strategy, which is a multi-year program that includes
activities such as booths at community events, presentations to community organizations, and awareness raising. Develop a
strategic approach to future implementation, and work with other UBC Departments, groups and the UNA to determine appropriate
opportunities to build a coherent sense of community for residents on campus.
- Administer on-campus community building programs, including program planning and development, budget development and management,
and supervision of staff and contractors
- Assists with implementing communications, consultation and community relations initiatives. This may include organizing events,
facilitation, taking notes, and summarizing and analyzing input received.
- Assess success of community outreach approaches for discussion with the Director, Public Engagement and the Associate Vice
President, Planning and others as appropriate.
- Acts as a spokesperson for Campus and Community Planning, when required.
- Exercises a high level of diplomacy and discretion in all interactions.
- Other duties as assigned.
Supervision Received
Works under administrative direction. Supervision and direction provided through a combination of verbal and written
instructions. Recommendations are normally accepted as technically sound and feasible. Work is reviewed for attainment of
objectives, effectiveness of results and soundness of judgment.
Supervision Given
Supervises Community Outreach Coordinator, who is primarily responsible for UTown UBC. May direct and manage the activities of
other subordinate staff, including the assignment of duties and responsibilities and setting of priorities. May supervise
contractors.
Consequence of Error/Judgement
Makes recommendations concerning stakeholder and community relations and issues relating to Campus and Community Planning.
Exercises professional and managerial judgment in advising senior administration on a variety of matters in which planning has
potential university-wide impact. The consequence of error associated with this position is very serious in that poor judgment in
the handling of these issues could have a negative impact on the reputation of the university; i.e., incorrect or erroneous
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information could cause embarrassment and loss of credibility for senior administrators. The issues surrounding campus and
community planning, if handled incorrectly, have the potential to alienate members of the local and neighbouring communities
toward the university.
Qualifications
Undergraduate degree in a relevant discipline. A minimum of 7 years of experience or communications services or the equivalent
combination of education and experience. Experience in a public consultation or community relations role dealing with local
communities, regional and municipal governments, stakeholder groups and the general public.
Experience with program management, particularly community building initiatives. This includes program planning and development,
budget development and management, and supervision of staff and contractors.
Experience with sensitive issues in a diverse stakeholder environment.
Experience with websites (content management systems) and social media.
Exceptional oral and written communication, presentation, facilitation and interpersonal skills.
Has the ability to establish a high level of rapport with senior management within the university community, stakeholders and
opinion leaders; utilize judgment and sensitivity in presenting issues; and provide leadership and direction in determining
appropriate courses of action.
Takes a proactive stance in solving problems and exhibits understanding and empathy, particularly when dealing with emotional
topics of public concern. Able to quickly grasp the scope of specific issues and the potential impacts on the organization.
Understands the value of building and maintaining relationships for the long-term and is experienced in creating those
relationships.
Ability to effectively manage sensitive or controversial issues.
Exercises a high degree of diplomacy and discretion in all internal and external interactions.
Has the proven ability to develop and implement effective community engagement strategies, programs and initiatives for
government, corporate or non-profit organizations.
Understands the dynamics of a fast-paced, ever-changing environment and can prioritize effectively. Is flexible and can manage
changing priorities within a dynamic work environment.
Possesses a collaborative, team-focused working style. Self-sufficient and self-motivated. Takes ownership of programs and tasks.
Rolls up his her sleeves to accomplish tasks.
Knowledge of matters related to sustainable community development.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16018
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Information Services
Information Services, Level E
Communications & Marketing
$83,293.00 - $104,115.00 (Annual)
Full-Time
2013-08-12
Business Title:
Ongoing:
Director, Communications
Yes
Budget Funded
2013-07-27
Available Openings:
1
Job Summary
The Director, Communications is responsible for providing senior leadership for the VPA and VPRI portfolios communications and
marketing function. The Director is responsible for managing the overall development and execution of the communications strategic
plan.
This position provides ongoing strategic leadership as well as tactical advice on internal and external communications, including,
brand management, marketing communications, staff faculty communications, media relations and issues management and partner
communications. The primary purpose of this role is to optimize communications to ensure the reputation of the University and the
two portfolios are enhanced. The Director is masterful at managing numerous stakeholders in a dynamic arena. This role operates
in an integrated distributed model with accountabilities at both the portfolio level as well as at the central communications
level.
Organizational Status
This role reports to the Managing Director, Communications and Marketing, as well as Director in Office Of VPRI and Director,
Academic Initiatives in Office of VP Academic. Works closely with the Executive team in the portfolios as well as other senior
communication professionals across the University.
Work Performed
-Develop and implement a communications strategic plan and yearly operational plan that supports the portfolios' strategic
priorities.
-Integrate communications plans for the portfolios to present an overall strategic and tactical communications plan for the VPA
and VPRI.
-Develop, implement and measure effectiveness of all communications strategies and tactics, including marketing communications paid media (advertising and promotion), owned media (digital and social), earned media (journalism), and partner media
(International partners.)
-Develop and implement internal communications plans and strategies to ensure the portfolios are aware of key priorities and
initiatives on timely basis.
-Act as communication lead on key strategic initiatives emanating from portfolios'
-Ensure that communications plans and execution of plans align with University wide brand and communications guidelines and
protocols to enhance the reputation of the University.
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-Liaise with Public Affairs on media relations and all aspects of issues management.
-Liaise with Communications & Marketing to identify communications opportunities and synergies.
-Manage the administrative functions of the role including budget management and human resource management.
-Perform other duties as required.
Supervision Received
Works with minimal guidance under broad guidelines established through the VPs' office. The individual in this position will be
expected to work independently and reports to Managing Director, Communications and Marketing but is embedded in VPRI VPA
portfolios. This position also works closely with the VPs and their executive teams. Receives portfolio specific guidance from
VPRI VPA and communications guidance from the Communications and Marketing and Public Affairs. Collaborates with senior
communications professionals at the University.
Supervision Given
This position manages 1 direct report at this time.
Consequence of Error/Judgement
Must be able to work independently and exercise extensive judgement and decision making in managing proactive and reactive
communications needs and issues. Every action and decision made could have significant impact on the brand equity and reputation
of the University.
Qualifications
Undergraduate degree in a relevant discipline. University degree in Communications, or Marketing. Minimum of 9 years experience
or the equivalent combination of education and experience. At least ten years of experience in a large and complex private or
public sector organization; including 5 years operating at a strategic level with accountability for communications and marketing.
Proven track record and demonstrated accomplishments in marketing communications strategy development and execution, corporate
communications, media relations, issues management, and employee communications. Communications and Marketing Expertise:
Proven experience developing communications and marketing strategies. Brings a track record of understanding brand architecture
and brand strategies. Can develop communications strategies and plans for large complex initiatives based on insight and critical
thinking. A proven understanding of how to utilize social media and emerging digital platforms. Media Relations Experience:
Proven track record in the range of functions involved with news media, including strong written and oral skills; ability to
assess the broad implication of developments, anticipate issues and develop proactive strategies to mitigate risk. Strategic
Thinking:
Ability to think and act independently and see the broad implications of events, can see long range opportunities and potential
problems. An innovative thinker with the ability grasp the complexity of both the VPA and VPRI portfolios and the multitude of
initiatives and issues these portfolios deal with. Collaborative Leader:
Ability to work effectively and collaboratively within a team environment. Exceptional service orientation and interpersonal
skills. Able to work in an environment that is decentralized, complex, and with diverse range of stakeholders. Change Management
Skills:
Proven track record leading change. Brings strong organizational skills, an ability to motivate a team and develop relationships
to move initiatives forward. Leads through influence not authority. Nimble and flexible. Personal Attributes:
Bright, intellectually curious, and committed and excited by the goals of the university. Committed to openness and transparency.
Able to identify and handle critical issues and remain calm under pressure. An innovator with the ability to generate ideas,
fresh perspectives and original approaches and do so operating in a conservative environment. Brand Alignment:
Embraces and embodies UBC brand attributes of bold, open, adventurous, global perspective and fun.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
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especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16020
Kelowna - UBC Okanagan
Management&Professional (AAPS)
Institutional Analysis
Instit. Analysis, Level A
UBCO - Edu Rsrch, Plng&Analys
$45,579.00 - $54,717.00 (Annual)
Full-Time
2013-08-01
Business Title:
Ongoing:
Research Analyst
Yes
Budget Funded
2013-07-19
Available Openings:
1
Job Summary
To provide assistance and support on a variety of institutional research functions and projects concerning student enrolment,
organizational activity, surveys, and data exchanges.
Organizational Status
This position reports to the Director, Educational Research, Planning and Analysis. This position will also participate in a
number of projects providing analytical support to project teams.
Work Performed
Major responsibilities:
Provides research support by:
-Collecting, managing, presenting, and analysing of quantitative and qualitative data and other information in support of the
unit's activities.
-Planning and implementing research projects and proposals, surveys, analytical tool development, and technical assistance to
facilitate planning, budgeting, accountability, program evaluation, and development of policy decisions on the Okanagan campus.
-Providing information and analysis in response to ad hoc inquiries from a variety of constituents and stakeholders, which
include internal and external community members (e.g., faculty members, External Community Advisory Committee, etc.)
-Synthesizing the large volume of relevant research collected about the institutional characteristics of the Okanagan campus and
its units.
-Remaining current in the knowledge and techniques pertaining to research involving student and functional outcomes assessment
and higher education research.
Supervision Received
Under the supervision of the Director Educational Research, Planning and Analysis.
Supervision Given
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This position should be able to work independently for the most part, having been assigned tasks by the Director. The analyses
produced will be reviewed by the Director.
Consequence of Error/Judgement
The analyst, given initial parameters, would be expected to be able to obtain the necessary data and create the analysis without
supervision. Data and analyses produced by the incumbent will be reviewed by the director. Mistakes discovered at this stage
could result in lost time, and perhaps the wholesale revision of the analysis.
Qualifications
Undergraduate degree in a relevant discipline.
experience.
Minimum of two years experience or the equivalent combination of education and
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16027
Vancouver - Hospital Site
Management&Professional (AAPS)
Nursing
Nursing, Level A
Business Title:
Obstetrics & Gynaecology
$ 29.15 - $ 34.99 (Hourly)
Part-Time
2013-08-07
2013-12-30
Possibility of Extension:
Grant Funded
2013-07-12
Available Openings:
Research Nurse
Yes
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
Working within the Department of Obstetrics and Gynaecology, you will be part of an interdisciplinary research team on a clinical
trial using the HPV vaccine in women aged 16 to 26. You will be responsible for providing clinical and research support to the
Principal Investigator and performing research and clinical activities as delegated by the investigator and or study coordinator.
In this position, you will monitor and interpret results of research subjects' clinical evaluations and inform investigators when
needed. You will be responsible for performing clinical study procedures and following subject's medical status throughout the
study, and reporting any abnormalities or changes in subject status to the Investigator.
Organizational Status
This position's primary responsibility is to plan, coordinate, implement and evaluate the conduct of clinical trial initiatives
focussed on supporting the Women's Health Research Institute. The nurse will work independently and within standard and
acceptable boundaries for ethical and competent research practice. The Research Nurse will report directly to the Principal
Investigator.
Work Performed
-Participate in the screening of research subjects for entry into the study.
-Provide education regarding participation in the clinical study and participate in the informed consent process.
-Provide verbal and written description of the background and purpose of the study.
-Support research participants' understanding of the procedures, potential risks, and possible benefits inherent to their
involvement in the study.
-Communicate with study team members to coordinate HPV study visits.
-Perform proper medical documentation of clinical research activities and maintain research subject records.
-Perform medical and social histories on subjects as delegated by the investigator.
-Perform clinical study procedures:
-Physical examinations
-Gynaecological examinations, including pelvic exam, Pap tests, STI tests
-Vaccine administration
-Phlebotomy
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-Monitor clinical testing and results: review and report as appropriate.
-Assist in the completion of case report forms and follow up on data queries, as appropriate
-Obtain information related to Adverse Events and Serious Adverse Events and report to study coordinator, sponsor, and CREB
within appropriate timelines.
-Perform other study related duties as assigned.
Supervision Received
The incumbent will work with minimal supervision in collaboration with the Principal Investigator. The incumbent will be
accountable for the accuracy and reliability of their work.
Supervision Given
None.
Consequence of Error/Judgement
Consequences of error are high as this is a position with significant responsibility. The data submitted impacts the direction of
future studies. Errors could impact the reputation of the program as a whole and jeopardize the options for collaborative
participation with industry, government and other centers.
Qualifications
Registered Nurse Certificate. A level of education, training and experience equivalent to a diploma in Nursing (Bachelors
preferred). You possess a minimum of three years experience in nursing, with specific experience in a women's health setting. You
should have a broad general clinical knowledge and skills to support research in women's health, including gynaecological
examinations. It is also important that you have effective oral and written communication skills and the ability to work within a
multidisciplinary team in a fast paced clinical environment. Other skills necessary for this position include: computer experience
including MS Office and Excel, and you must be detail-orientated and an excellent problem solver. Minimum of one year experience.
Current registration with the BC College of Nurses. Ability to communicate effectively verbally and in writing. Ability to
effectively use Outlook, MS Word, MS Excel, MS Office, MS PowerPoint software at an intermediate level. Ability to gather, record,
and organize information. Ability to maintain accuracy and attention to detail. Ability to effectively manage multiple tasks and
priorities. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to exercise initiative and
maintain confidentiality. Ability to work effectively independently and in a team environment. Ability to analyze problems,
identify key information and issues, and effectively resolve.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15962
Vancouver - Hospital Site
Management&Professional (AAPS)
Human Resources
Human Resources, Level A
Medicine Department
$45,579.00 - $54,717.00 (Annual)
Full-Time
2013-06-24
Business Title:
Ongoing:
Faculty Hires and Promotions Coordinator
Yes
Budget Funded
2013-07-10
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Department of Medicine is the largest department in the Faculty of Medicine. There are 17 Divisions within the department and
over 700 faculty members. There is at any given time over 100 cases being considered for appointment, reappointment or promotion
in the Department of Medicine. With the expansion of the Medical School to sites around British Columbia this is increasing and
adding another level of complexity to our departmental processes. The recruitment, appointment, reappointment and promotion of
faculty within the Department of Medicine is a very complex process that includes working with the divisions, various teaching
hospitals, the Faculty of Medicine and UBC Faculty Relations.
As a member of the Human Resources team in the Department of Medicine, this position is responsible for managing the faculty
recruitment, appointment, reappointments, promotion and tenure processes. Working with the HR Manger, Director of Administration,
and the Department Head, the incumbent will be responsible for making recommendations and developing processes and policy that
ensure the accurate and timely processing of issues around faculty hires. This position coordinates and attends the Department's
AARPT Committee and Departmental Recruitment Committee meetings and acts as an advisor to the Committees on policy and procedures.
This position also coordinates Division Head search committees.
Organizational Status
Reports to the Human Resources Manager and the Department Head. In their absence reports to the Director of Administration.
Advises the Department Head, Division Heads, and Division Administrators on faculty recruitment and promotion processes.
Work Performed
-Manages all aspects of the faculty recruitment, appointments, reappointments, promotion and tenure process.
-Makes recommendations and develops practices and policy that ensure the accurate and timely processing of issues around faculty
hires.
-Provides guidance on standards and practices to the Department Head, Division Head, and Division Administrators on issues around
faculty recruitment including immigration and Royal College certification.
-Coordinates and drafts supporting documentation for appointment, promotion and tenure reviews and recruitment for all Academic
and Clinical Faculty, including Adjunct, Associate Members and Emeritus Status.
-Oversees and advises Human Resources Assistants on the processes for the recruitment and promotion of honorary faculty
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positions, including clinical faculty, adjunct faculty, associate members, and clinical faculty emeriti.
-Supports the recruitment and advertisement process by assisting Division Heads with writing advertisements, overseeing
University approval process, and placing ads.
-Works with the Division Heads and the Teaching Hospitals on the writing of offer letters ensuring appropriate language and
consideration from all stakeholders.
-Manages the orientation process for new Division Heads and faculty including giving presentations.
-Develops and maintains comprehensive promotion and recruitment procedures manual.
-Responsible for training and supervising HR Assistants and the HR and Administration Administrative Assistant in areas related
to faculty. Assigns work and manages follow up assignments for HR Assistants and the HR and Administration Administrative
Assistant.
-Participates in the interviewing, testing and reference checks in recruiting of HR support staff in the Administration Office.
Provides assessment and feedback on HR support staff.
-Prepares announcements to members of the Department of new faculty Hires and staff hires.
-Maintains detailed statistics on all faculty hires, promotions and tenure information.
-Meets with the Department Head, Director of Administration, and the Human Resources Manager on a regular basis.
-Sets agenda for and attends AARPT Committee meetings and Recruitment Committee meetings, provides direction on process and
policy, records proceedings and voting of the committees.
-Supervises the HR and Administration Administrative Assistant who coordinates the administrative duties for the Departmental
Mentoring Program.
-Organizes Division Head searches, coordinates visits and interviews of short listed candidates.
-Arranges faculty visits, including all logistical matters.
-Maintains a "bring forward" system for items needing follow-up action such as promotion and tenure documentation, periodic
reviews, requests for information for promotion packages, etc.
-Provides support to the Human Resources Manager in his her absence.
Supervision Received
Works under the direction of the Department Head and the Human Resources Manager consistent with departmental goals, objectives,
policies, and procedures. Reports to the Director of Administration in their absence. Is expected to work under limited
supervision and exercise considerable judgment and initiative in duties and responsibilities.
Supervision Given
Assigns and monitors work and supervises HR support staff in the areas pertaining to faculty HR activities.
Consequence of Error/Judgement
Exercises considerable judgment initiating and carrying through activities important to the recruitment, appointment,
reappointment, promotion and tenure of faculty. Incumbent will be dealing with sensitive, highly confidential information.
Errors in judgment or procedures could result in serious miscommunication with regards to new faculty recruitments and or
promotion of faculty that could result in legal action or loosing faculty to other institutions.
Qualifications
Undergraduate degree in a relevant discipline. University degree in business administration, human resources, or a relevant
discipline preferred plus a minimum of two to three years of related experience, or an equivalent combination of education and
experience. Minimum of two to three years of related experience or the equivalent combination of education and experience.
Experience in Human Resources and Administration. Experience in working with the University's human resources and administrative
systems an asset. Demonstrated ability to supervise and train staff. Intermediate competency in word processing, spreadsheet and
database applications. Knowledge of UBC policies and procedures, especially in the areas of promotion and tenure for faculty.
Excellent oral and written communication, interpersonal, analytical, problem-solving and organizational skills. Ability to work
both independently and in a team environment and to work under pressure to meet deadlines. Ability to exercise judgment, tact,
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discretion, and diplomacy. Ability to prioritize and multi-task. Ability to interact with clients in a calm and courteous
demeanor. Ability to maintain a high level of accuracy and attention to detail.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16010
Other
Management&Professional (AAPS)
Research & Facilitation
Research&Facilitation, Level B
Business Title:
Division of AIDS
$57,417.00 - $68,929.00 (Annual)
Full-Time
2013-08-01
2014-07-31
Possibility of Extension:
Grant Funded
2013-07-10
Available Openings:
Clinical Trial Research Coordinator
Yes
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
Working under the direction of the Principal Investigators of the STOP Initiative, the Clinical Trial Research Coordinator assists
in the planning, development and implementation of randomized clinical trials (RCTs) initiated by the Division of AIDS.
Organizational Status
The Division of AIDS works collaboratively with the BC Centre for Excellence in HIV AIDS (BC-CfE) on cohort-based epidemiological
and clinical studies. The BC-CfE is a world-renowned HIV AIDS research centre including Research Laboratory, Clinical Trials, Drug
Treatment Program, Epidemiology and Professional Education Programs.
Work Performed
-Coordinates development, implementation and maintenance of the RCTs, including research operations management and liaison with
pharmacy staff for medication preparation and dispensation
-Oversees research instrument development, data collection, data management and data entry
-Oversees recruitment and follow-up of study participants, program delivery, follow up and outreach activities
-Establishes, updates and maintains research databases and source document worksheets (e.g. pre-study checklist, participant
visits, etc.)
-Contributes to the establishment of and oversees safety monitoring protocols and reporting of adverse events and safety related
issues
-Maintains strict confidentiality related to participant identification and release of research data
-Keeps Principal Investigators informed of any study related problems or trends in research data
- Provide research administrative responsibilities for the Initiative, including meeting coordination, written correspondence,
preparing submissions and reports, and the day-to-day operations of the RCTs
-May work closely with professionals in the community and be involved in creating publicity to promote research, providing
information to and between a wide range of organizations and groups
-Other duties as appropriate
Supervision Received
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Works with wide latitude. Work is reviewed periodically to assess the validity of recommendations or the achievement of defined
goals.
Supervision Given
Provides direction and technical knowledge to a research team or provides functional direction to researchers. May manage staff.
Consequence of Error/Judgement
The Clinical Trials Research Coordinator will exercise professional judgment and initiative in the overall coordination and
management of the research projects, and will be accountable for the effective execution of all research related activities. He
she is required to conduct all research activities in an ethical manner, suited to proper activities of the University of BC, the
granting agencies, and to the professional organizations governing him herself and those governing the activities of all other
investigators. Any procedures or data recorded as part of a study or trial must be reliable and accurate, reflecting the work
performed. Strict confidentiality of all study participants must be adhered to. All activities involving participants are
accountable to the Principal Investigators, Division Head, the Department Head and the Research Coordinator's governing
professional organization.
Qualifications
Undergraduate degree in a relevant discipline. Master's degree in a health-related science preferred. Minimum of three years
experience or the equivalent combination of education and experience. Minumum three years of research coordination experience in
a healthcare setting preferred. Experience in organizing, coordinating, and managing research projects and or grant based
programs, and supervising data collection activities preferred. Experience with addictions and or poverty in the Downtown East
Side (DTES) or comparable community an asset. Experience with Aboriginal communities an asset. Certified Clinical Research
Professional (CCRP) designation preferred. Clear understanding of the RCT research process acquired through both practical and
academic experience. Ability to understand and apply Good Clinical Practice (GCP) Guidelines. Ability to prepare and complete
grant application and other administrative documents. Ability to organize and implement projects. Ability to explain, assign, and
monitor work (including scheduling and performance evaluation of other staff). Ability to communicate effectively verbally and in
writing, and excellent networking skills. Proficiency in Microsoft Office suite (Word, Excel); Intra-web; Access database
management; database proficiency and graphics capability. Ability to work independently and as a member of a team. Ability to deal
with a diversity of people in a calm, courteous, and effective manner with a commitment to social inclusion.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15985
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Research & Facilitation
Research&Facilitation, Level B
Midwifery Program
$57,417.00 - $68,929.00 (Annual)
Part-Time (50%)
2013-07-29
2014-07-28
Budget Funded
Leave Replacement
2013-07-13
Business Title:
Available Openings:
Research Coordinator
1
Job Summary
This position functions as an integral part of the Division of Midwifery research team. The Research Coordinator is responsible
for research management, facilitation, and strategic planning for and will work to expand capacity in midwifery research, with a
focus on projects that contribute to the evidence base of midwifery. The Research Coordinator provides direct support to Professor
Saraswathi Vedam (Principal Investigator) in the development and conduct of activities related to her program of research. As
directed, the Research Coordinator may assist other Division of Midwifery faculty and students to develop and expand research
contributions.
Organizational Status
The Division of Midwifery functions as an independent unit within the Department of Family Practice, Faculty of Medicine. As the
only academic center for midwifery education and practice in British Columbia, the program has a responsibility to evaluate and
apply evidence to midwifery practice, midwifery contributions to maternity health care, and appropriate health human resource
allocations. Expanding research capacity is critical to the establishment, sustainability and success of the Division of
Midwifery. The Midwifery Research Steering Committee is responsible for setting the research goals and objectives for the
Midwifery Education Program, including developing a research capacity within the Midwifery Education Program at the University of
British Columbia.
Studies are funded by various institutes and are institutionally supported through the Division of Midwifery, Department of Family
Practice, Faculty of Medicine and the Women's Health Research Institute at BC Women's Hospital. The core research team is located
in Vancouver, though investigators are spread across British Columbia, Canada, and the United States.
Under the guidance of Professor Vedam, the Research Coordinator interacts and liaises with Division of Midwifery faculty and
staff, UBC units (such as Research Services), Women's Health Research Institute, Child and Family Research Institute, external
researchers, health care professionals, and community members to facilitate midwifery research projects. Collaborations include
academic and community-based researchers, policy makers, administrators, or other key stakeholders working together to achieve a
comprehensive understanding of midwifery maternity care and services in British Columbia.
Work Performed
The Research Coordinator collaborates with Professor Vedam (and sometimes other Division of Midwifery faculty members) to plan and
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coordinate research projects and events based on the priorities and work plans of the research office. The Research Coordinator is
responsible for the completion of tasks and provision of necessary guidance to all research staff.
Major responsibilities include:
Identifying and developing research strategies to expand research capacity based, on the priorities of the Principal
Investigator(s);
Investigating and identifying potential funding sources, and research partners;
Identifying and refining research questions based on findings from literature reviews;
Synthesizing and summarizing literature reviews relevant to proposed research projects;
Developing, drafting, and reviewing study protocols based on literature review and knowledge gaps in the existing literature;
Managing all aspects of grant application submissions, including preparation of proposals, budgets, timelines, project plans, etc.
to major funding agencies (e.g. CIHR, SSHRC) and smaller foundations (e.g. Vancouver Foundation);
Collaborating with research partners to implement and deliver study protocols;
Overseeing the implementation of research projects to ensure that funding agency and ethical (ORS) requirements are met
Providing leadership and direction related to the data collection, analysis, and the interpretation phases of all projects;
Preparing (with the investigators) manuscripts, articles, abstracts, posters and presentations for academic journals and
conferences;
Overseeing the coordination, documentation, and communication for exploratory and ongoing co-investigator meetings, manuscript
development, and knowledge translation activities;
Providing daily oversight on operational functions including IT, Equipment, Space & Secured Access.
Providing leadership that supports an optimal workplace culture and environment;
Ensuring comprehensive management of the research study records, including documents and communications in accordance with UBC and
funding agencies;
Ensures the development of policies, procedures, and systems to optimize operational function of research projects and accounts
adhering to UBC policies and guidelines;
Forecasting budgets (performing financial background research, analyzing financial progression of grants) and informing PI of
critical issues;
Overseeing all research grant expenditures (determining eligible expenses against budget allocations), transferring of funds as
necessary, evaluating financial priorities, overseeing the maintenance of internal records, and payroll for research staff;
Supervision of, delegation to, and monitoring of research staff (junior researchers, research assistants and technicians, and
junior staff or students);
Representing the Division, and investigative team as requested by Professor Vedam in public, policy, and academic presentations
including public relations, communications and fundraising;
Performing other related duties.
Supervision Received
The Research Coordinator works with great latitude under the general direction and support of Professor Vedam (the Principal
Investigator). The Research Coordinator will be expected to develop work plans and timetables and to exercise judgment and
initiative on duties. The Research Coordinator is accountable for the integrity of the data and the effective and efficient
management of the projects and is expected to regularly update the Principal Investigator,research collaborators, and pertinent
members of the Division on progress. Work will be reviewed against the overall strategic plan and project deliverables and
objectives. Budgetary decisions will be made in consultation with the Principal Investigator.
Supervision Given
The Research Coordinator is responsible for recruitment, orientation, and direct management of research assistants and student
researchers. As the research team grows, the Research Coordinator will train and manage new members of the research team and
provide assistance and guidance to research support staff as needed to ensure that the goals of all projects are met in a timely
and efficient manner.
Consequence of Error/Judgement
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The Research Coordinator makes professional decisions and recommendations on all aspects of research work and is responsible for
the quality of research activities. The Research Coordinator makes decisions regarding funding sources and the preparation of
funding applications. The Research Coordinator is expected to exercise professional judgment, independence, tact, and initiative
in the overall coordination of research projects. Failure to maintain confidentiality and security of personal information and
study data could jeopardize the reputation of the Principal Investigator, the successful delivery of research studies, and working
relationships with collaborators. Correct, accurate, timely, and appropriate completion of tasks is of utmost importance as
mistakes and inappropriate action could result in the loss of grant funding and credibility of the Division of Midwifery and
faculty.
Qualifications
Undergraduate degree in a relevant discipline. Disciplines in midwifery,nursing,public health, health services, community
planning, sociology, etc.
Knowledge of qualitative and quantitative research design, methodology;
Knowledge of Canadian and North American midwifery research and practice and knowledge of maternity health services and clinical
research.
Knowledge of administrative and regulatory regulations and processes for research conducted in a university setting, including
ethical requirements. Minimum of three years experience or the equivalent combination of education and experience. Experience
supporting applied clinical health research in an academic environment.
Experience writing and preparing research proposals and developing grant applications for regional and national funding agencies
(CIHR), including proposals, budgets, project work plans, and timelines.
Experience with mixed methods research design, including survey studies, qualitative studies, and clinical studies.
Experience with mathematical modeling would be an asset.
Experience using qualitative data software (NVivo) and statistical spreadsheets (SPSS or equivalent). Demonstrated competency in
academic or technical writing and communication. Ability to effectively use Outlook, PowerPoint, Word, SPSS Excel, NVivo, Refworks
at an intermediate level. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to
communicate effectively verbally and in writing. Ability to exercise sound judgment, initiative, and diplomacy. Interpersonal,
analytical, and organizational skills. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to
work effectively independently and in a team environment.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15870
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Scientific Engineering
Scientific Eng., Level C
Physics & Astronomy
$60,794.00 - $72,981.00 (Annual)
Full-Time
2013-07-15
2015-07-14
Grant Funded
2013-07-31
Business Title:
Available Openings:
CHIME Project Manager
1
Job Summary
The Canadian Hydrogen Intensity Mapping Experiment (CHIME) is a project in experimental cosmology that sets out to reveal the
structure of the Universe between 7 and 11 billion years ago, at a distance almost half way back to the Big Bang. CHIME is a
collaboration between the University of British Columbia (UBC) in Vancouver, McGill University in Montreal, the University of
Toronto, and the Dominion Radio Astrophysical Observatory (DRAO) in Penticton, BC. DRAO is operated by the National Research
Council Canada.
CHIME is funded by a major grant from the Canada Foundation for Innovation. The Collaboration will design, build, and operate a
large radio telescope at DRAO. Receiver systems and signal processing equipment for the telescope will be designed and built in
the four partner institutions or by companies with whom they contract, and will be installed on the telescope at DRAO.
Construction of the telescope is expected to start immediately with a pathfinder instrument and with design of the full sized
telescope. Construction is to be completed in 2015. The telescope and its ancillary equipment will be commissioned in 2015 16, and
observing will begin in 2016 and will go on for five years.
The CHIME Project Manager is responsible for meeting the goals of the project, which are set by the CHIME Science Team and will
gain in-depth knowledge of all aspects of CHIME design and realization, and, in addition to the oversight role, may become a
significant contributor to development of one or more components of the telescope. The prime responsibility of this position is to
manage the design and construction of the CHIME telescope by coordinating the activities of a diverse team of scientists and
engineers who are spread among the participating institutions and by aiding in the selection of vendors and managing contracts
with them.
Organizational Status
The Project Manager will report to the Principal Investigator and will take direction from the CHIME Management Committee, whose
members are drawn from the four collaborating CHIME institutions.
Work Performed
The Project Manager will develop a detailed project plan and will evaluate progress against that plan. The starting point for the
project plan is included in the application to CFI, and the Project Manager will, soon after appointment, assess actual progress
within the various groups working on CHIME and will develop a plan that reflects recent developments. Throughout the process of
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building CHIME, the Project Manager will revise the targets in that plan in consultation with the Management Committee.
Duties include supervising contracts for CHIME and drafting tender documents in consultation with engineers and scientists. The
successful candidate will liaise with university purchasing offices, identify and alert potential bidders, will see that
contractor opportunities are appropriately advertised, and will supervise the selection process.
The Project Manager will administer CHIME funds, will keep accounts of those funds, and will be responsible for meeting the
requirements of funding agencies, including reporting. The Project Manager may also be required to administer other university
funds that will be spent on the CHIME project and will have similar record keeping and reporting requirements for those funds.
Additional duties include the set up and administration of procedures for purchasing at levels that do not require contracts and
coordinating purchasing from CHIME funds with purchasing by the participating institutions. The Project Manager will coordinate
the use of CHIME travel funds.
In consultation with the Management Committee the Project Manager will draw up a schedule of design reviews for various
sub-components of CHIME, and will organize and attend those design reviews.
Organizing and attending regular progress meetings of the entire CHIME team will also be required as well. The Project Manager
may be asked to aid in the interface between the CHIME project and any ancillary science projects. Frequent travel to the
telescope site and occasional travel to the participating institutions and vendors will be required.
Supervision Received
The Principal Investigator will provide formal supervision and annual evaluation.
Supervision Given
Supervision of administrative and technical staff
Consequence of Error/Judgement
CHIME has been allocated a fixed budget. Establishing and maintaining a reasonable schedule and budget, and communicating the
status of the budget and schedule to the participants is crucial to completion of the project within the time and funding
available. The timely completion of the telescope is crucial to the scientific impact of the experiment.
Poor tracking of the schedule by the project manager or poor communication of the status of the schedule to the Science team and
to vendors may result in inefficiencies or in unacceptable delays. Poor management of the budget may also result in unacceptable
delays and even in failure of the project to meet its goals.
Qualifications
Undergraduate degree in Engineering or Applied Science.
education and experience.
A minimum of 5 years of experience or the equivalent combination of
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15978
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Business Development
Business Development, Level B
Business Title:
Earth and Ocean Sciences
$60,794.00 - $72,981.00 (Annual)
Full-Time
2013-08-15
2014-08-14
Possibility of Extension:
Grant Funded
2013-07-27
Available Openings:
Business Manager: Mineral Deposit Research Unit
Yes
1
Job Summary
The MDRU (Mineral Deposits Research Unit) Business Manager is responsible for:
- Developing and implementing strategic business plans.
-Responding to volatile market conditions to ensure long term economic viability of an organization based entirely on external
research grants.
-Developing new revenue-generating opportunities and strengthening current business activities to support MDRU's mission and
develop revenue streams.
-Managing the $3 million annual budget and all administrative operations in order to ensure efficient operations.
-Managing two staff (1.5 FTE), and management support for ~10 research staff and ~30 graduate students.
-Establishing financial contacts with the mineral exploration industry to initiate fund-raising opportunities.
-Carrying out the directions of the MDRU Board of Directors
-Contributing to and implementing the unit's Mission, Vision and operational objectives.
Organisational Overview
MDRU is an internationally-recognized, industry-funded research group that contributes research, graduate training, and industry
professional development opportunities to the benefit of UBC, students and the exploration and mining industry. The unit has
annual cash flows exceeding $3M and is entirely dependent on external research grants. It is based within the Department of
Earth, Ocean and Atmospheric Sciences (EOAS) at The University of British Columbia (UBC). MDRU supports 30 graduate students, 10
researchers and 7 staff.
Organizational Status
The MDRU Business Manager works with direct supervision from the MDRU Director and works with the MDRU Board of Directors to
facilitate their directives.
Work Performed
Developing Opportunities and Managing Risk in Support of the Mission and Vision by:
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- Being ready to recommend and implement changes to MDRU's operations in order to exploit or protect against volatile market
conditions.
-Creating and implementing a plan to build a surplus of $750K to offset down-turns in the market.
-Developing the business case and initiating a new Professional Master's program and new online short courses and:
oSteer them through the Universities' approval process.
oDeveloping business and promotional marketing plans based on market research studies and focus groups
oEstablish financial projections so that courses meet revenue and registration targets.
oCreate buy-in from on and off campus stakeholders including faculty and industry.
oEstablish staffing requirements
-Developing the current short and professional courses to create a coherent frame work of offerings that is in line with customer
and environmental demands.
-Developing and implementing strategic plans to leverage MDRU's strengths and other activities to further MDRU's mission vision
to create revenue and development opportunities.
-Facilitating development of project proposals, grant applications, NSERC applications and supporting budgets, often in excess of
$1M each
-Negotiating and establishing research agreements, MOUs, non-disclosure, exclusivity and commercialization agreements with
business partners and UILO. Where appropriate negotiating applicable fees.
-Managing and developing MDRU's Corporate Membership structure, sales and marketing activities.
Managing Administrative and Financial Operations
-Designing, implementing and monitoring annual budgets and longer-term financial, strategic and operational plans for the unit.
-Managing the full accounting cycle and the reporting requirements via two direct reports.
-Ensuring compliance with UBC administrative and financial policies.
-Facilitating and responding to external and internal audits.
-Working with the UILO to establish research agreements and related legal and contract issues.
-Promoting MDRU through events such as meetings, conferences and trade shows.
-Participating in corporate policy development as a member of the senior management team.
-Acting as Secretary to the MDRU Board of Directors.
Staff Management
-Working with the EOAS HR Manger to facilitate hiring and staff development.
-Developing and maintaining a professional and organizational culture in the workplace.
-Allocating work and delegating tasks.
-Managing subordinate staff's performance on an ongoing basis.
Relationships
-External relationships: MDRU Board of Directors (comprised of mining company executives); National and International and
Exploration and Mining Companies; Provincial Territorial, National and International Governments, Non-profit organizations related
to the Mining sector; Auditors; Lawyers.
-Internal relationships: The MDRU Team including the Director, Resource Coordinator, Finance Clerk, Project Officer, Event
Planner, Researchers, graduate students and Professors. Interactions with EOAS Director of Resources and Operations, HR Manager
and Head, as well as UBC's University-Industry Liaison Office, Research Services University Central Banking, Accounting and
Payroll.
Supervision Received
Works with direction from the MDRU Director and independently within UBC policies and procedures. Works with Senior Researchers
in establishing research agreements. Work is reviewed against goals and performance indicators.
Supervision Given
Responsible for the performance of the MDRU administrative and financial team, including supervision of the Project Officer and
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Finance Clerk. Supervision of contractors or part-time staff as required.
Consequence of Error/Judgement
MDRU operations depend on external funding from the mining and exploration industry. Operational expectations, timescales of
completion, transparency and professionalism are in line with those in the exploration and mining industry. Failure to deliver in
a professional and accurate manner may result in establishing a poor reputation within our sponsors which would result in negative
financial repercussions.
Qualifications
Undergraduate degree in a relevant discipline. This position requires skills and expertise typically acquired through a degree in
Business Administration Commerce, and preferably a MBA and or a Certified Management Accountant or Chartered Accountant
professional accreditation; or a combination of education and senior management or business experience. A minimum of 5 years of
experience or the equivalent combination of education and experience. Knowledge of accounting, business and management
principles and the ability to apply them in an appropriate manner. An understanding of the mineral exploration industry would be
an asset. An understanding of UBC financial management systems would be an asset Ability to conduct needs analyses, plan,
organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to prioritize and work
effectively under pressure to meet deadlines. Strong communication and leadership skills Ability to work collaboratively and
independently Ability to effectively manage multiple tasks and priorities. A track record of accomplishment Ability to mentor and
develop a team, managing work allocation, training, problem resolution, hiring and performance evaluation, and the building of an
effective group dynamic Willingness to participate in continuous professional and personal development Strong communication and
leadership skills. `
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15936
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Student Management
Student Management, Level C
Intern'l Student Initiative
$48,261.00 - $57,935.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Associate International Student Recruiter&Advisor
Yes
Budget Funded
2013-07-11
Available Openings:
1
Job Summary
With direction, plans, coordinates and implements a variety of effective and innovative on-campus recruiting and advising services
and programs for prospective international students, their parents and counsellors visiting UBC's Vancouver campus. Regularly
gives presentations and undertakes group and one-on-one advising to this effect.
With direction, provides effective recruiting and advising services to international (visa) students and Canadian students
schooled outside of Canada on behalf of the University, as well as international (visa) students schooled within Canadian
colleges, high schools and English language training programs, with the goal of encouraging well-qualified international students
to seek admission to the University's undergraduate degree programs offered on its two campuses, Vancouver and Okanagan. Advises
international students with Canadian and international credentials concerning University admission criteria and specific program
requirements for admission.
Organizational Status
Reports to the Senior International Student Recruiter and Advisor, On Campus in terms of overall strategy and operations. Works
closely and collaboratively with other ISI staff and in particular the recruiting teams on both the Vancouver and Okanagan
campuses; Student Recruitment & Advising (domestic) staff; Staff in the Prospective Student Communications, Marketing and Social
Media unit; other units in Enrolment Services, particularly the International Admissions unit and Enrolment Services
Professionals; Staff within International Programs and Services; and Faculties and academic advising units.
Work Performed
1.Provides on-campus recruitment consultation and advising by:
Assisting in developing programs to encourage more prospective international students, their parents and counsellors to visit the
UBC campuses. Examples may include but are not limited to customized campus tours, special events, UBC sponsored trips for
international student groups and or counsellors, recruitment competitions, etc.
- Shaping programs and content delivery to meet needs of secondary school students or college transfer students and manages the
logistics of planning the events.
- Meeting with and advising prospective international students and their families visiting the campus and delivering ISI
recruitment presentations as well as the Campus Tour presentation as scheduled.
- Participating in coordinating the design and delivery of tours and special on-campus programs for counsellors and international
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coordinators.
- Planning, organizing and conducting special events such as Applicant Information Sessions or other types of yield events on
campus, targeting newly-admitted international students.
- Liaising closely with SRA on joint events where there is likely to be a critical mass of international students participating in
the event.
- Assisting in the hiring, training and supervision of Student Ambassadors, Senior Student Ambassadors and other student, clerical
or event staff.
- Working closely with the Prospective Student Communications, Marketing and Social Media team and Student Recruitment (domestic)
to develop innovative multi-media presentation for use in the campus tour program. May work with Prospective Student
Communications, Marketing and Social Media to develop web-based virtual tours for prospective students in the US or overseas, and
other communication products to promote campus tours and on-campus recruitment activities.
- Collecting and maintaining data on the origin of on-campus event participants, tracking and assessing patterns of participation,
designing and delivering other assessment tools to solicit feedback from event participants to determine levels of satisfaction
and overall effectiveness of program in meeting recruitment goals; writing reports and making recommendations for changes and
improvements to the Senior International Student Recruiter and Advisor, On Campus.
- Participating in the planning and provision of on-arrival and transition support services for newly admitted international
students.
- Assisting in the overall coordination of the campus tours and on-campus recruitment portfolio.
2. Performs recruiting and advising services by:
- Providing international students with a preliminary evaluation of their admissibility to their choice of program and conducting
follow-up as appropriate.
- Conducting a preliminary assessment of an applicants' English language proficiency.
- Providing information on housing and other student services available to international students at UBC.
- Preparing and delivering effective presentations to groups large and small, proficiently using multi-media materials and other
collateral to support public presentations.
- Planning and delivering effective group advising sessions in a variety of settings.
3. Performs virtual recruitment and advising by:
- Participating in interactive on-line chat and other types of virtual meetings with prospective students, applicants and newly
admitted students to encourage their interest in UBC.
- Using social media for outreach to prospective international students and other social media initiatives coordinated by the
Prospective Student Communications, Marketing and Social Media team.
- Providing in-put and feedback to Prospective Student Communications, Marketing and Social Media team in the development of
promotional print and multimedia materials.
4. Conducts other related Recruitment and Advising Services by:
- Liaising closely with Student Recruitment and Advising (domestic) in planning and scheduling activities in order to ensure those
targeted to the international student sub-sector are complementary.
- Advising services in a professional manner; understanding limits to knowledge, and consulting with the Senior International
Student Recruiter and Advisor, On Campus on complex inquiries or difficult situations that arise; observing confidentiality in
relation to UBC data, market intelligence, and other knowledge and information about the University; complying with the
University's policies pertaining to Freedom of Information and Protection of Privacy when advising students and interacting with
counsellors and parents and others acting in a third party capacity.
- Working proficiently with the Student Information System to obtain information on the status of a student's inquiry or
application for advising purposes. Working proficiently with the ezRecruit CRM system to plan school visits, record data obtained
from schools, run reports, and communicate with prospects and applicants.
- Working closely with the Senior International Student Recruiter and Advisor, On Campus to mine data on the progress and origin
of applications, and monitoring the yield rates by school and province in terms of applications, eligibilities and registrants.
- Working proficiently with multimedia presentation software to deliver effective, engaging and professional campus tour
presentations and other presentations as needed for on-campus recruiting events. Also works proficiently with other presentation
software, such as Microsoft Power Point and Prezi.
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- Adheres to UBC's policies, particularly UBC's Travel Policy, and policies on safeguarding security of data and electronic
devices; adheres to Freedom of Information and Privacy policies with regard to student advising. Exercises sound judgment and
follows departmental protocols for travel safety and communication with the home office when abroad, and stewards the University's
property and resources responsibly in carrying out recruitment and advising services when at home and on overseas assignments.
Supervision Received
Works independently without direct supervision but within established guidelines, in close consultation with the Senior
International Student Recruiter and Advisor, On Campus. Works closely and cooperatively with the other recruiter advisors
assigned to the team, as well as with other staff in the ISI and Enrolment Services and within the University to meet the goals
and objectives of the International Student Initiative. Position is subject to annual performance reviews.
Supervision Given
Participates in the hiring, training and supervision of student, clerical and event staff. May assist in the training of other new
Associate International Student Recruiter Advisors who join the team.
Consequence of Error/Judgement
This position is responsible for providing effective recruitment services and delivering accurate information about degree
programs and admission to the University's undergraduate faculties. The dissemination of inaccurate information, exercise of poor
judgment, without due tact and sensitivity would result in the loss of confidence in UBC by the student, the student's parents and
school counselors and could jeopardize the school's relationship with UBC. Poor performance in carrying out recruitment and
advising services would damage the University's reputation abroad and at home. Advising overseas students, counselors, and others
incorrectly could have serious and costly consequences for the prospective student. Inability to plan and carry out costly
international activities in a well-organized and professional manner could result in lost opportunities and cost overruns. Poor
performance would reflect negatively not only on the ISI, but on the University as a whole and would deter international students
from choosing UBC thus jeopardizing the University's ability to meet its international student enrolment objectives.
Qualifications
Undergraduate degree in a relevant discipline. A sound knowledge of University admission criteria, services and resources for
international students. Knowledge of major secondary educational systems would be an asset, including provinces in Canada,
British patterned, US, IB, and other systems. Minimum of three years experience or the equivalent combination of education and
experience. A marketing or public relations background would be an asset. International experience required. Experience in
event planning required. Experience using UBC's in-house Student Information System or experience using similar management
information systems. - Demonstrated ability to communicate effectively orally and in writing.
- Demonstrated ability to perform effectively in public-speaking roles.
- Demonstrated ability to plan and implement events with attention to the myriad details for effective programming.
- Demonstrated ability to work effectively as a member of a team.
- Ability to take initiative and exercise resourcefulness.
- Excellent interpersonal and diplomacy skills as well as strong intercultural communication skills.
- Must employ tact and diplomacy in all interactions.
- Candidates must be proficient in at least one language in addition to English.
- Proficiency in using Microsoft Word, Excel, Outlook, and other standard office software required.
- Must be able to work some Saturdays and evenings.
- Possession of a valid BC Driver's License.
- Ability to travel in Canada, the US or internationally if required.
- Must be a Canadian citizen or a landed immigrant in Canada.
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UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15812 (Repost)
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Student Management
Student Management, Level C
The Sauder School of Business
$49,226.00 - $59,094.00 (Annual)
Full-Time
2013-07-02
Business Title:
Ongoing:
Manager, BCom Careers
Yes
Self Funded
2013-07-13
Available Openings:
1
Job Summary
To develop, deliver and evaluate in-person and web-based career development and work search programs, events, workshops and
resources for Sauder students and alumni.
Organizational Status
Reports to the Director, BCom Career Services. Liaises with other Career Centre managers and staff, Faculty, International
Internship Programs Coordinator, and David Lam Research Library Reference Librarians. Also liaises with UBC Career Services
Managers. Externally consults with employers and other career consultants.
Work Performed
Provide career coaching appointments to BCom students on career related topics
Design, deliver and evaluate career programs and resources for BCom students. Develop and facilitate training sessions on career
related topics.
Help develop strategies and implement and evaluate initiatives to engage students in career development process via the website
and e-learning.
Help design, develop and facilitate an undergraduate curriculum integrated training program for Comm 202 - Career Fundamentals.
Participate in screening interviews for undergraduate Trek programs. Provide input on candidate selection.
Participate in researching and developing templates for career management presentations, and other tools that will be used by
other staff.
Keep up to date with BCom career paths and trends; conduct an ongoing assessment of business and industries in order to advise
students accordingly.
Read local and national business publications on a weekly basis to keep current on business trends and business news.
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Contribute to the strategic planning process and setting of team goals and priorities. Assist in planning, scheduling and
coordinating activities of the BCom Career Management team.
Perform other duties as required.
Supervision Received
Reports to the Director, BCom Career Services. Works independently and with team members on major programs with performance
evaluated against set objectives and targets.
Supervision Given
NA
Consequence of Error/Judgement
Makes independent decisions and recommendations in areas of planning, organizing and scheduling of work. Establishes the
operational procedures for the program. Plans the sequence and content of the career training programs and develops class
assignments for credit. Exercises judgement in dealing with students, employers, and faculty.
This position represents the Sauder School of Business, the students and the university. Incorrect decisions judgment will
directly affect the Sauder School of Business and UBC's reputation with the employer community and future alumni of the faculty.
Incorrect decisions would have impact on the employment of students, the operations of the programs, and the reputation of the
Faculty and the University.
Qualifications
Undergraduate degree in a relevant discipline. Preferred is a degree in Business or Social Sciences, MBA an asset, Minimum of
three years experience or the equivalent combination of education and experience. Prefer 5 years related experience working with
career development. Experienced in developing and leading career management training sessions. Excellent interpersonal,
communication, and organizational skills. Proven analytical ability, program development and presentation skills. Computer
skills in MS Word, Excel. Knowledge in curriculum design and e-learning strategies, and certification or training in career
assessment tools an asset. .
Experience working in a customer service environment, adult education, organizing procedures and prioritizing a variety of tasks
at the same time. Knowledge of human resources policies and practices is essential. Ability to communicate effectively and
tactfully with a variety of people in difficult situations is also essential.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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The University of British Columbia
Staff Job Postings
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16033
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Student Management
Student Management, Level D
The Sauder School of Business
$57,417.00 - $68,929.00 (Annual)
Full-Time
2013-07-16
Business Title:
Ongoing:
Manager, PT MBA & Administration
Yes
Self Funded
2013-07-12
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Robert H. Lee (RHL) Graduate School at the Sauder School of Business consists of a full-time staff compliment of 12 M&P and 9
CUPE staff members in two locations. The unit administers professional graduate degree programs in business plus academic
exchanges and international visitors to the programs. The unit also administers awards and scholarships and provides academic
student service support to approximately 500 professional graduate degree students enrolled in the various program categories.
The RHL Graduate School manages all aspects of the of the professional graduate degree business programs including recruiting,
admissions, awards, academic services, academic policies, graduation approvals, disciplinary incidents, program scheduling,
completely independent from the Faculty of Graduate Studies at UBC.
The last decade has seen significant renewal for the Sauder School of Business, including the creation of the Robert H. Lee
Graduate School entity. Moving forward in a competitive landscape of business schools around the world, we are placing special
emphasis on the student experience, a strong service culture and growth of programs through enhanced global recognition and
impact.
POSITION SUMMARY
The Manager, PT MBA Program has operational and strategic leadership, independent of graduate studies, for the part-time MBA
Program, with a student enrolment of 120 - 180 students. The incumbent works closely with the Manager, Student Development and the
Manager, Global Learning to create, implement, manage and evaluate programs initiatives that increase student engagement and
satisfaction and support student success. This position works closely with student leaders to facilitate participation in
extra-curricular activities which enhance the overall student experience and further the Sauder brand.
The Manager also works with the Admissions & Recruitment team to support their efforts to attract and retain students throughout
the admissions process
The Manager, PT MBA & Administration also takes the lead for the Robert H. Lee Graduate School on a variety of administrative
functions, including, but not limited to course scheduling for five programs, facilities management and IT coordination for the
unit.
Organizational Status
Reports to the Director, Student Experience & Operations. The incumbent works closely as a member of the management team, and
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liaises with numerous central UBC services such as Enrolment Services, UBC IT Services, UBC Bookstore, IHouse and several Sauder
School of Business departments such as International Programs, LTS, Canaccord Learning Commons, David Lam Library, BCom Program
Office, and Business Career Centre. Works under the general direction of the Director, Student Experience & Operations and the
Associate Dean International Relations and Strategic Planning with respect to international linkages and strategic direction.
Works closely and collaboratively with senior-level managers in the Sauder School of Business, the Associate Dean for Professional
Graduate Degree Programs, and other members of the Dean's Office and Undergraduate Programs Office, with respect to achieving
Faculty-wide goals. Works with senior-level managers and administrators in the University. Develops positive relationships with
faculty members teaching in the MBA Program. Works closely with executive members of the MBA Student Society to ensure a stellar
PT MBA student experience.
Work Performed
Major responsibilities fall into the following areas: Part-time MBA Program Management & Advising, Scheduling, and IT & Facilities
Coordination. For each of these, the Manager, Part-time MBA & Administration evaluates the effectiveness of programs, services and
service-delivery; determines and implements changes required to improve the student experience generally of PT MBA students and
the administrative needs of faculty, staff and professional graduate students.
1)PROGRAM MANAGEMENT & ADVISING - PART-TIME MBA PROGRAM
a)Provides strategic oversight for the PT MBA program. Leads the team in the development and implementation of 1-, 3- and 5- year
plans to meet the goals of the School.
b)Establishes strong working relationships with student leaders and the general student population. Develops, initiatives and
attends events to gain deeper relationships with students.
c)Designs and implements an advising program to address the unique social and academic integration needs of PT MBA students to
ensure their success and retention. Develops deep relationships with and advises PT MBA students on academic planning, elective
selections, continuation and graduation, Track requirements, study abroad opportunities and program changes. Investigates and
resolves complex student program issues. Assists students in investigating alternate and or additional educational options.
Evaluates and approves student requests to study outside of UBC or the MBA Program. Evaluates student requests for academic
concession and provides appropriate advice, action and follow-up. Identifies students in crisis, either personal or academic, and
counsels students on available academic options and makes appropriate referrals to personal support services on campus
(Counselling Services, Student Health Services, Student Development), or to related University units (Housing, Student Financial
Aid and Awards). Liaises between students and faculty to facilitate appropriate resolution of disputes between faculty and
students. Investigates and evaluates discrepancies in student records (ex. Un-graded courses, year levels, program
specializations, changes in registration, credit loads). Advises students accordingly and authorize changes where appropriate.
Interprets and advises on University and Sauder School of Business policies and procedures as they apply to individual student
programs. Uses considerable judgement. Discusses precedent-setting cases with supervisor.
d)Assesses student demands service needs and designs, develops and delivers innovative and diverse student programs. Collaborates
with other student service areas within the Sauder School of Business and across campus (e.g. Business Career Centre, Go Global:
International Learning Programs, International Student Development, other Faculties) to build resources and enhance the student
experience.
e)Coordinates and implements orientation and preparation activities for all incoming students. Develops pre-arrival resources for
incoming students to improve readiness for the PT MBA program.
f)Designs, develops, implements, and regularly assesses administrative policies and procedures facilitating the efficient and
effective operation of the PT MBA program in fulfilling the School's strategic student experience objectives, and prepares reports
and makes recommendations for changes and enhancements to the Assistant Dean, Professional Graduate Degree Programs and the Dean's
Office.
g)Directs PT MBA curriculum changes. Works closely with the Dean's Office, faculty, students and central UBC to ensure curriculum
changes are accurate and timely.
h)Under the direction of the Dean's Office, may contribute to PT MBA program reviews including senior faculty and staff members
and members of the Faculty Advisory Board and the Robert H. Lee Advisory Board. Researches and analyzes the market to identify new
program initiatives, and makes recommendations to the faculty. Develops and implements new initiatives.
i)Participates in the planning, coordinating, implementing and evaluating of Global Immersion, including acting as a Program
Leader escorting 30-40 MBA students on a 2-week international field study on an annual basis.
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2)SCHEDULING
a)Researches and prepares enrolment forecasts and coordinates course scheduling for 5 programs and approximately 200 courses
offered each academic year. Requires significant coordination with 4 Track Champions, 8 academic Divisional Chairs and the Dean's
Office for teaching requirements including number of sections, section sizes, and the allocation of the teaching schedules.
b)Coordinates the course registration process for all professional graduate course offerings. Determines enrolment within each
MBA Track. Has the authority to open & close down admissions to tracks and courses and to make decisions on exceptional cases.
3)IT Lead
a) Acts as the IT lead for the Student Experience Team. Works with the Student Experience Team, LTS, UBC IT and student groups
to improve cohesiveness, ease of use, efficiency and cost effectiveness of various electronic resources for students, staff and
faculty. This includes, but is not limited to: Vista Blackboard, SSC, SISC, FSC, Degree Navigator, OAMS, Early Alert, electronic
forms, electronic surveys, Google docs and calendars, social media and course materials. Researches and recommends appropriate new
e-tools. Develops timelines, processes, training and budgets needs to implement new electronic services.
4)FACILITIES
a)Acts as the lead for the Student Experience Team to ensure facilities within the Robert H. Lee Graduate Wing, student lounges
and classrooms meet student expectations and contribute to an enhanced learning experience. Ensures office and equipment meet the
operational needs of the unit. Requires collaboration and negotiation with Sauder and UBC Facilities staff.
5)ADDITIONAL DUTIES
a)Develops, manages and reconciles PT MBA Program budgets and reports financial statements to the Director, Student Experience &
Operations.
b) Participates in awards scholarships committees in the selection process for Professional Graduate Degree awards and
scholarships.
c)Provides back up coverage to other Managers in the Student Experience Team in the RHL Graduate School responsible for other
programs and portfolios.
d)Develops and enhances relations with faculty and staff in numerous campus departments with respect to graduate student
initiatives.
e)Represents the Sauder School of Business at public functions.
f)Assumes responsibility for special projects assigned by the Dean, Associate Deans, Assistant Deans, and Directors.
g)Participates in Faculty committees related to student and faculty affairs. May be required to represent the Sauder School of
Business on external committees.
H)May represent the University and the Sauder School of Business at recruiting fairs both internationally and nationally. This
requires in-depth knowledge of the professional graduate programs as well as the University's admission procedures, policies and
services.
Supervision Received
Reports to the Director, Student Experience & Operations. Works under general directives.
Supervision Given
Member of the Student Experience management team. Assigns projects & duties to clerical staff.
Consequence of Error/Judgement
Makes recommendations and decisions regarding the design, coordination and effective delivery of programs and services to ensure
faculty-specific student experience objectives are met. This position has a direct impact on the quality of the programs and
services to students and faculty. Inability to work cooperatively with students, staff and faculty would jeopardize the effective
provision of programs and services to students.
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Staff Job Postings
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The incumbent manages relationships within a multi-cultural and ethnically diverse student body. This position has the complex
task of coordinating and balancing the distinct objectives of various stakeholders, often with conflicting interests. Decisions
must be in line with school goals and integrate with the vision and direction of the university.
Decisions impact the quality of academic programs and influence the effectiveness of student management. Poor decisions will have
a long-term negative effect on the marketability of the programs and adversely impact the reputation of the Sauder School of
Business and the Robert H. Lee Graduate School as well as the integrity of the UBC MBA and MM programs. Errors in judgement and
failure to meet students' expectations may negatively impact the overall image of the school as an institute for superior
management educations and or loss of exceptional students to competitor schools. Failure to provide sound decisions could result
in a loss of confidence of the school and undermine the Dean's efforts to raise the school's global ranking and reputation to
ensure sustained access to resources and success of the school in the long run.
Decision-making is based on a thorough knowledge of the policies and procedures of the University and the Sauder School of
Business. The incumbent exercises considerable judgement and must demonstrate tact and discretion.
Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and
experience. Experience in the coordination of education programs preferred. Experience in advising required. Technical
proficiency using management computer software applications. Excellent oral and written communications, interpersonal skills and
organizational skills. Excellent judgement and the ability to make decisions independently. Ability to exercise tact, discretion
and diplomacy when dealing with faculty, students, and staff. Cross cultural experience an asset. Ability to work flexibly on
weekends or weeknights is required. While this position is based out of Point Grey campus, regular work at Robson Square is
required. Some domestic and international travel may be required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16034
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Student Management
Student Management, Level D
The Sauder School of Business
$57,417.00 - $68,929.00 (Annual)
Full-Time
2013-07-16
Business Title:
Ongoing:
Manager, MM Programs & Integration
Yes
Self Funded
2013-07-12
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Robert H. Lee (RHL) Graduate School at the Sauder School of Business consists of a full-time staff compliment of 12 M&P and 9
CUPE staff members in two locations. The unit administers professional graduate degree programs in business plus academic
exchanges and international visitors to the programs. The unit also administers awards and scholarships and provides academic
student service support to approximately 500 professional graduate degree students enrolled in the various program categories.
The RHL Graduate School manages all aspects of the of the professional graduate degree business programs including recruiting,
admissions, awards, academic services, academic policies, graduation approvals, disciplinary incidents, program scheduling,
completely independent from the Faculty of Graduate Studies at UBC.
The last decade has seen significant renewal for the Sauder School of Business, including the creation of the Robert H. Lee
Graduate School entity. Moving forward in a competitive landscape of business schools around the world, we are placing special
emphasis on the student experience, a strong service culture and growth of programs through enhanced global recognition and
impact.
POSITION SUMMARY
The Manager, MM Programs & Integration has operational and strategic leadership, independent of graduate studies, for Master of
Management Programs, with a student enrolment of 70 - 150 students. The incumbent works closely with the Manager, Student
Development and the Manager, Global Learning to create, implement, manage and evaluate programs initiatives that increase student
engagement and satisfaction and support student success. The Manager also works with the Admissions & Recruitment team to support
their efforts to attract and retain students throughout the admissions process.
The Manager, MM Programs & Integration works closely with a lead faculty member to deliver integrated portions of the FT MBA, PT
MBA, IMBA and MM programs.
Organizational Status
Reports to the Director, Student Experience & Operations. The incumbent works closely as a member of the management team, and
liaises with numerous central UBC services such as Enrolment Services, UBC IT Services, UBC Bookstore, IHouse and several Sauder
School of Business departments such as International Programs, LTS, Canaccord Learning Commons, David Lam Library, BCom Program
Office, and Business Career Centre. Works under the general direction of the Director, Student Experience & Operations and the
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Associate Dean International Relations and Strategic Planning with respect to international linkages and strategic direction.
Works closely and collaboratively with senior-level managers in the Sauder School of Business, the Associate Dean for Professional
Graduate Degree Programs, and other members of the Dean's Office and Undergraduate Programs Office, with respect to achieving
Faculty-wide goals. Works with senior-level managers and administrators in the University. Develops positive relationships with
faculty members teaching in MM Programs. Works closely with executive members of the MM-ECM Student Society to ensure a stellar MM
student experience.
Work Performed
Major responsibilities fall into the following areas: Program Management & Advising and Integration Coordination. For each of
these, the Manager, MM Programs & Integration evaluates the effectiveness of programs, services and service-delivery; determines
and implements changes required to improve the student experience generally of domestic and international MM students and other
Professional Graduate Students enrolled in integrated courses.
1)PROGRAM MANAGEMENT & ADVISING - MM PROGRAMS
a)Provides strategic oversight for the MM program. Leads the team in the development and implementation of 1-, 3- and 5- year
plans to meet the goals of the School.
b)Establishes strong working relationships with student leaders and the general student population. Develops, initiatives and
attends student events to gain deeper relationships with students.
c)Designs and implements an advising program to address the unique social and academic integration needs of MM students to ensure
their success and retention. Develops deep relationships with and provides advising services to MM students. Advises MM students
on academic planning, elective selections, continuation and graduation, Track requirements, study abroad opportunities and program
changes. Investigates and resolves complex student program issues. Assists students in investigating alternate and or additional
educational options. Evaluates and approves student requests to study outside of UBC or the MM Program. Evaluates student requests
for academic concession and provides appropriate advice, action and follow-up. Identifies students in crisis, either personal or
academic, and counsels students on available academic options and makes appropriate referrals to personal support services on
campus (Counselling Services, Student Health Services, Student Development), or to related University units (Housing, Student
Financial Aid and Awards). Liaises between students and faculty to facilitate appropriate resolution of disputes between faculty
and students. Investigates and evaluates discrepancies in student records (ex. Un-graded courses, year levels, program
specializations, changes in registration, credit loads). Advises students accordingly and authorize changes where appropriate.
Interprets and advises on University and Sauder School of Business policies and procedures as they apply to individual student
programs. Uses considerable judgement. Discusses precedent-setting cases with supervisor.
d)Assesses student demands service needs and designs, develops and delivers innovative and diverse student programs. Collaborates
with other student service areas within the Sauder School of Business and across campus (e.g. Business Career Centre, Go Global:
International Learning Programs, International Student Development, other Faculties) to build resources and enhance the student
experience.
e)Designs and implements orientation and preparation activities for all incoming students. Develops pre-arrival resources for
incoming students to improve readiness for the MM program.
f)Designs, develops, implements, and regularly assesses administrative policies and procedures facilitating the efficient and
effective operation of the MM program in fulfilling the School's strategic student experience objectives, and prepares reports and
makes recommendations for changes and enhancements to the Associate Dean, Professional Graduate Degree Programs and the Dean's
Office.
g)Directs MM curriculum changes. Works closely with the Dean's Office, faculty, students and central UBC to ensure curriculum
changes are accurate and timely.
h)Under the direction of the Dean's Office, may contribute to MM program reviews including senior faculty and staff members and
members of the Faculty Advisory Board and the Robert H. Lee Advisory Board. Researches and analyzes the market to identify new
program initiatives, and makes recommendations to the faculty. Develops and implements new initiatives.
i)Participates in the planning, coordinating, implementing and evaluating of Global Immersion, including acting as a Program
Leader escorting MM students on international field studies.
2)INTEGRATION COORDINATION
a)Working closely with the assigned faculty member for program integration, leads the team to deliver the integrated portions of
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the FT MBA, PT MBA, IMBA and MM-ECM. This includes, but is not limited to, scheduling participating instructors, developing
internal and external communications, developing and supporting relevant Connect sites, booking and organizing appropriate space
and IT needs, confirming and supporting high-calibre guest speakers, compiling and ordering teaching materials, coordinating any
needed catering, finalizing and inputting grades.
ADDITIONAL DUTIES
a)Develops, manages and reconciles MM Programs and Integration budgets and reports financial statements to the Director, Student
Experience & Operations.
b) Participates in awards scholarships committees in the selection process for Professional Graduate Degree awards and
scholarships.
c)Provides back up coverage to other Managers in the Student Experience Team in the RHL Graduate School responsible for other
programs and portfolios.
d)Develops and enhances relations with faculty and staff in numerous campus departments with respect to graduate student
initiatives.
e)Represents the Sauder School of Business at public functions.
f)Assumes responsibility for special projects assigned by the Dean, Associate Deans, Assistant Deans, and Directors.
g)Participates in Faculty committees related to student and faculty affairs. May be required to represent the Sauder School of
Business on external committees.
H)May represent the University and the Sauder School of Business at recruiting fairs both internationally and nationally. This
requires in-depth knowledge of the professional graduate programs as well as the University's admission procedures, policies and
services.
Supervision Received
Reports to the Director, Student Experience & Operations. Works under general directives.
Supervision Given
Member of the management team. Assigns projects & duties to clerical staff.
Consequence of Error/Judgement
Makes recommendations and decisions regarding the design, coordination and effective delivery of programs and services to ensure
faculty-specific student experience objectives are met. This position has a direct impact on the quality of the programs and
services to students and faculty. Inability to work cooperatively with students, staff and faculty would jeopardize the effective
provision of programs and services to students.
The incumbent manages relationships within a multi-cultural and ethnically diverse student body. This position has the complex
task of coordinating and balancing the distinct objectives of various stakeholders, often with conflicting interests. Decisions
must be in line with school goals and integrate with the vision and direction of the university.
Decisions impact the quality of academic programs and influence the effectiveness of student management. Poor decisions will have
a long-term negative effect on the marketability of the programs and adversely impact the reputation of the Sauder School of
Business and the Robert H. Lee Graduate School as well as the integrity of the UBC MBA and MM programs. Errors in judgement and
failure to meet students' expectations may negatively impact the overall image of the school as an institute for superior
management educations and or loss of exceptional students to competitor schools. Failure to provide sound decisions could result
in a loss of confidence of the school and undermine the Dean's efforts to raise the school's global ranking and reputation to
ensure sustained access to resources and success of the school in the long run.
Decision-making is based on a thorough knowledge of the policies and procedures of the University and the Sauder School of
Business. The incumbent exercises considerable judgement and must demonstrate tact and discretion.
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Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and
experience. Experience in the coordination of education programs preferred. Experience in advising required. Technical
proficiency using management computer software applications. Excellent oral and written communications, interpersonal skills and
organizational skills. Excellent judgement and the ability to make decisions independently. Ability to exercise tact, discretion
and diplomacy when dealing with faculty, students, and staff. Cross cultural experience an asset. Ability to work flexibly on
weekends or weeknights is required. Some domestic and international travel may be required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16015
Vancouver - Point Grey Campus
Management&Professional (AAPS)
Student Management
Student Management, Level E
Enrolment Services
$62,010.00 - $74,441.00 (Annual)
Full-Time
2013-07-22
Business Title:
Ongoing:
Manager, Enrolment Service Support
Yes
Budget Funded
2013-07-11
Available Openings:
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
The Manager, Enrolment Service Support (MESS) is responsible for working with the Director, Enrolment Service Support to provide
strategic direction, leadership and coaching to a team of enrolment service support staff. The Manager will manage and lead a
cross functional team of staff who provide expertise on the following enrolment service support functions: registration, student
financial support, academic course and examination scheduling and academic support services (grades, transfer credit, graduation,
degree audit and verification, transcripts, Bus Pass, Institutional Appendix, non-degree studies ). The Manager's primary
responsibilities are divided into the following major areas: people leadership, strategic planning, policy development and
leadership, registrarial practice and the development of stakeholder partnerships.
The Manager acts as a champion for service and performance excellence; and plays a key role in leading, influencing and
establishing the organizational culture and reinforcing cultural change for the student service model in Enrolment Services. The
Manager provides leadership and management in the development, delivery and evaluation of registrarial support services; and
establishes service standards on the delivery of these support services to ES and the UBC campus community. The Manager is a part
of a network of registrarial, student service and affair professionals that collectively contribute to UBC's exceptional learning
environment.
Organizational Status
The Manager, Enrolment Service Support reports to the Director, Enrolment Service Support. This position will work
collaboratively with other Managers in Enrolment Service Support, as well as with other members of the Enrolment Services
management team including Associate Director, Enrolment Services; Manager, Organizational Development & Learning; Manager, Student
Financial Support; Student Communications; and Associate Director, Business IT Alignment. The Manager will work closely with
Faculties and other staff at UBC Vancouver and Okanagan campuses, including UBC IT (Academic Systems), Ceremonies and Alumni,
Campus Security, Student Development and Building Operations.
The Manager, Enrolment Service Support will liaise with federal, provincial and American student financial loan officials
regarding various funding programs. The Manager serves as the primary contact and UBC representative on Service Support issues
for internal UBC and external organizations and agencies (i.e. AMS, GSS, UBC RCMP, and Campus & Community Planning and University
Neighborhood Association. This position will represent ES on teams, committees, and working groups internal and external to ES,
including government and professional aid organizations.
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Work Performed
People Leadership
Motivates and manages an effective team of enrolment service support staff. Leads and coaches the team of support staff towards
performance and service excellence. Regularly conducts performance management conversations and reviews. Works collaboratively
with the Manager, Organizational Development & Learning (ODL) to identify and support the training and professional development
required collectively for the enrolment support service staff team and for individual staff.
Fosters an inclusive, collaborative and respectful team environment. Identifies and manages opportunities for staff to share
knowledge and work cross functionally.
In consultation and collaboration with the Director, Enrolment Service Support; Human Resources and the Manager, ODL works on
various human resources planning and programs including succession planning and staff recognition programs.
Recruits, trains, evaluates and when required, disciplines and terminates staff.
Strategic Planning
Contributes to the development, implementation and evaluation of the ES strategic plan.
establishing organizational targets metrics.
Participates in defining and
Plans Enrolment Service Support priorities including identification, development and assessment of Enrolment Service Support
standards and initiatives. Leads and oversees opportunities and ideas for service and business process enhancements. Develops
initiatives and action plans to support service excellence and UBC's exceptional learning environment.
Works in collaboration with Student Communications Services to contribute to the design, implementation and evaluation of
communication strategies to various stakeholders including Faculties and students.
Works in consultation and collaboration with the Director, Enrolment Service Support and Manager, ODL to strategically influence
and orchestrate cultural change.
Strategically develops plans and designs work assignments and projects that consistently makes the best use of resources,
strengthens cross functional work flow, and improves efficiencies.
Determines human and financial resources required to sustain programs and services; and is accountable for their responsible
management.
Registrarial Professional Practice and Leadership
The Manager, Enrolment Service Support is responsible for providing leadership, managerial oversight, expertise and service
support delivery in any of the following areas of registrarial practice: registration, student financial support (i.e. U.S.
student loans), academic course and examination scheduling, examination sittings for distance education courses and external
bodies (e.g LSAT), and academic support services (grades, transfer credit, graduation, degree audit, degree verification,
transcripts, Bus Pass, Institutional Appendix, supporting Distance Education students).
Plans, develops, implements, evaluates and manages programs, guidelines, policies and procedures, including performing necessary
stakeholder consultations, for all areas of registrarial responsibility (i.e. academic course and examination scheduling,
fulfilling regulations set out by Canadian National and Provincial, and U.S. student loan programs, and fulfilling obligations
set out in UBC Policy # 13, 16 and 107).
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Works with the Faculties to develop and implement policy and curriculum changes. (ie. promotion requirement rules, changes to
degree parchments, rolling graduation etc.)
Advises and aids Faculties on academic policy decisions as these decisions often have implications that affect student records.
Chairs committees (i.e. Timetable Representative Committee) and facilitates open dialogue and review of policy or procedural
recommendations and best practices.
Collaborates with ES Business IT Alignment and Faculties and liaises with UBC Okanagan staff to design, develop and implement
system and new business processes to support various registrarial procedures and functions at UBC's campuses; including promoting,
developing, implementing and testing of system upgrades. Makes recommendations on appropriate maintenance, upgrades and new
developments.
Manages U.S Student Loan programs for both Vancouver and Okanagan campuses, including ensuring compliance to US government student
loan policies and regulations and coordinates annual audit of financial transactions.
Provides analysis and interpretation of federal and provincial government policies (i.e. student loan policies) and BC Transfer
Credit articulation.
The Manager leads case management activities and adjudicates complex matters.
Working with the Manager, ODL, and others as appropriate, the Manager develops training materials, reference documentation and
knowledge-base content pertaining to areas of registrarial expertise.
Project Development
Leads and manages the development, evaluation and implementation of new Enrolment Service Support Service initiatives, business
processes, policies and systems in all areas of registrarial responsibility. Establishes and directs project teams, designates
team leads and assigns project deliverables.
Identifies and analyzes ways in which Enrolment Service Support could enhance the service to key stakeholders (e.g. . Enrolment
Service Professionals) and to the student experience. Makes, receives and evaluates strategic recommendations on Enrolment
Service Support initiatives; and formulates plans proposals for ES executive review.
Develops and manages a case management framework upon which Enrolment Service Support Service staff can share and adjudicate
unusual complex work files; and provide support, knowledge transfer, mentorship and guidance to their peers.
Performs consultations with stakeholders, including Faculties, Student Development, RCMP (regarding Special Occasion Licenses),
Campus & Community Planning, University Neighborhood Association, Campus Security and Building Operations, BC Transfer Credit
Association (BCCAT?); facilitates discussion and develops plans to evaluate and integrate stakeholder feedback. Presents findings
and recommendations to stakeholder groups through workshops, presentations, written reports, and or discussion papers.
Designs and evaluates workshops, presentations, programs or events for the purposes of training and or information provision for
students, staff and faculty.
Leads and manages the development and establishment of best practices across all enrolment support services, focusing primarily on
areas where the facilitation of efficient stakeholder issues is best impacted. Works in collaboration with other ES Managers to
oversee seamless points of referrals, effective allocation of resources and continual sharing of knowledge to support front and
back end processes.
Partnerships
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Supervision Received
Reporting to the Director, Enrolment Service Support, the incumbent will exercise independent judgment and will consult and work
in collaboration with various members of the Enrolment Service management team. The incumbent will have latitude to make
management decisions in alignment with ES strategic plans and goals.
Supervision Given
Hires, trains, manages and evaluates a team of service support staff. When leading projects, the Manager, Enrolment Service
Support may be required to provide supervision on projects involving other staff members, faculty, external stakeholders and or
students.
Consequence of Error/Judgement
Work performed by Enrolment Services is critical to the success of the University and its ability to deliver on the goals
articulated in UBC's strategic plan. The Manager, Enrolment Service Support is responsible for managing the delivery of critical
registrarial support services which plays the important role of accurately reflecting a student's degree progression and
completion. Errors in student financial support may result in the loss of institutional eligibility to offer student loan program.
As the content expert, incorrect advice and information could leave students in financial or academic trouble; mistakes could
cause students to be financially penalized.
The Manager also provides key leadership and coaching to a team of service support staff who work cross functionally and possess
subject matter expertise in registrarial support services. Poor people management, errors in judgment, and or inconsistency in
decision making could have significant effect on morale, employee retention, productivity and service excellence. The
consequences of these errors could damage the credibility of the University and relationship between the University and its
students. Service excellence could also be compromised by the failure to effectively plan and manage initiatives, projects,
resources and stakeholder relations. Errors resulting in efficiencies could have an adverse financial impact on the Department.
Qualifications
Undergraduate degree in a relevant discipline. Undergraduate degree in a relevant discipline and a minimum of five years of
related experience, or an equivalent combination of education and experience. Minimum of five years experience or the equivalent
combination of education and experience. Experience required in a service centered environment, preferably within student
services. Experience in a leadership role. Demonstrated managerial experience and proven ability to lead, coach and motivate
staff. Experience with policy development, implementation and management required. Proven experience with analyzing and
redesigning work flow business processes to enhance efficiencies and align with organizational goals.
Experience in enrolment student services policies, procedures and systems preferred. Experience, preferably in a managerial
capacity, in at least one of the following areas is preferred: registration, student financial support, and or academic record
support. Sound and current knowledge on best practices in enrolment or student services an asset. Proficiency with standard
office software required. Experience applying technology to improve student and or client services an asset. Previous experience
with Student Information Systems or other enterprise database solutions customer relationship management systems preferred.
Ability to lead, influence and support organizational and cultural change. Ability to coach and manage cross functional support
staff teams. Ability and aptitude for progressive, creative and innovative thinking. Must be able to independently exercise
superior judgment to make important decisions on complex matters which may fall outside of the scope of established policies. A
skilled facilitator, presenter and communicator with the ability to effectively facilitate discussions to achieve appropriate
outcomes. Excellent interpersonal skills with the proven ability to use an inclusive approach to develop and cultivate
relationships with students, faculty, staff and members of the external community. Demonstrated accuracy and attention to detail,
especially when working under pressure to meet deadlines. Ability to collaborate and share expertise within a team environment.
Demonstrated time management skills with the ability to effectively prioritize, multi-task and organize work. Enthusiasm and
capacity for continuous learning and development.
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UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16000
Kelowna - UBC Okanagan
Management&Professional (AAPS)
Student Management
Student Management, Level F
UBCO-Disability Resource Ctr
$66,969.00 - $80,395.00 (Annual)
Full-Time
2013-07-15
Business Title:
Ongoing:
Diversity Advisor - Disability
Yes
Budget Funded
2013-07-09
Available Openings:
1
Job Summary
The Disability Resource Centre provides leadership in eliminating barriers to full participation that prospective and enrolled
students experience arising from disability and accessibility issues. The Diversity Advisor develops organizational change
strategies that promote a welcoming and accessible environment for a diverse population of students, develop and implement
policies, processes, plans and programs that promote diversity and intergroup and intercultural competencies and document student
experiences
Organizational Status
This position is expected to work independently and with initiative under the general supervision of the Associate Director,
Student Development and Advising. The incumbent works cooperatively as a member of a team of professionals, actively
participating in and contributing to the development and delivery of effective programs. It is critical that this position work
in collaboration with UBC faculty and staff, equity, the ombudsperson, student organizations, and community groups. This position
will supervise staff and student employees.
Work Performed
Major Responsibilities
1.Develops organizational change strategies that promote a welcoming and accessible environment for a diverse population of
students with an emphasis on disability related issues. (65%)
-Develops and implements policies, processes, plans and programs that promote diversity and intergroup and intercultural
competencies.
-Develops programs and outreach services that enhance the experiences of a diverse population of students and assists the
University in creating a safe and welcoming learning, working, living and playing environments.
-Provides consultation services to faculty and staff regarding the impact of policy, process and programming issues on access to
post-secondary education who may face barriers related to disability, diversity and intersecting inequalities.
-Collaborates with students, faculty, staff and visitors at UBC in the development of change initiatives, policies, processes and
programs that promote an accessible, safe and welcoming environment for a diverse student population
-Determines and facilitates reasonable accommodation for students with disabilities based on documentation of disability provided
as articulated in UBC Policy 73, Academic Accommodations for Students with Disabilities.
-Determines and facilitates reasonable accommodations for UBC faculty, staff, and visitors in collaboration with appropriate
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University units.
2.Advises and educates the members of the University community on provision of accommodations for people with disabilities and
how to create an inclusive environment. (25%)
-Liaises with individuals, community organizations, professional organizations, post-secondary educational institutions,
government and other partners to enhance post-secondary access for a diverse population of students
-Communicates about programs, services and issues and link internal and external resources and information as related to
post-secondary education
-Develops, supports, encourages, and promotes provincial, national and international programs relevant to the position and to
post-secondary access in conjunction with other post-secondary educational institutions, off-campus agencies and government
departments
-Promotes awareness and education on matters relating to post-secondary access for a diverse population of students
-Coordinates programs, projects and special events related to the work of the unit
3.Is responsible for establishing learning outcomes and performance measurement systems to understand how their work impacts the
institution. (10%)
-Documents student experiences
-Participates in program evaluation and research projects that focus on student educational needs, equity issues and learning
environment
-Conducts on-going evaluations of relevant policies, programs and services and recommend improvements
-uses the data to inform the practices and policies of the department
-Prepares reports, publications and other written work as required to share with the university community
-Performs duties consistent with the mandate of the Disability Resource Centre as requested.
Supervision Received
Reports to the Associate Director, Student Development and Advising.
Supervision Given
The position will supervise staff, invigilators and student employees.
Consequence of Error/Judgement
Consequences of Error
Misinterpretation of University policies can cause students serious difficulties in attaining their educational objectives.
Errors may cause severe hardship for prospective and current students, faculty, staff and visitors to post-secondary institutions.
Poor performance in this position will contribute to inefficient operation and low quality service being provided by the
Disability Resource Centre. If the Advisor does not consider the intercultural aspects of communication with students, this can
negatively affect the coordinator's ability to function in a culturally diverse arena. Errors in decision making can have a
serious negative effect on the Department's ability to carry out its mandate. As well, errors may cause significant public
relations difficulties for the DRC and the University up to and including human rights complaints.
Qualifications
Undergraduate degree in a relevant discipline. Minimum of six years experience or the equivalent combination of education and
experience. Ability to communicate effectively verbally and in writing. Ability to work in a team environment. -The ability to
effectively adopt and successfully use technologies that enhance the student experience and overall advisor efficiency. Ability to
deal with a diversity of people in a calm, courteous, and effective manner. Exceptional interpersonal skills Ability to work
independently with minimal supervision. -The ability to take the lead within a team environment. -Ability to handle stress within
a varied work environment Ability to be thorough, accurate, and have a high level of attention to detail. -Must provide
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willingness to learn and continually upgrades skills and knowledge -Some evening and weekend work may be required, as well as some
travel.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15951
Vancouver - Other
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 1
Ctr-Molecular Med&Therapeutics
$36,844.00 - $38,647.00 (Annual)
Full-Time
2013-07-15
2014-07-14
Grant Funded
Leave Replacement
2013-07-10
Business Title:
Available Openings:
Research Asst/Tech 1
1
This position is a maternity leave replacement for one year.
Job Summary
The incumbent will be responsible for a maternity replacement position assisting with the cognitive assessment of all recruits to
the TRACK-ON study. This will entail preparing materials, assessing subjects, scoring data and entering results onto an
electronic database, maintaining subject and database records, as well as meeting and escorting subjects to and from other
assessments.
Organizational Status
The Psychology Research Assistant will report to the Clinical Research Coordinator for the TRACK-ON project, who reports to the
Director of Research (Dr. Blair R. Leavitt).
Work Performed
-Assisting with recruiting patients for the TRACK-ON study
-Assist with administering and scoring a battery of neuropsychological and motor tests to Huntington's disease patients and
healthy controls
-Collating data and putting the information onto an electronic database
-Maintaining accurate records ensuring all documentation meets audit requirements
-Helping with statistical analysis of cognitive data where necessary
-Contributing to writing reports and summaries of results and procedures
-Liaising with and assisting the clinical research fellows, psychologist and image analyst and other administrative members of
the TRACK-ON team
-Carry out any other duties as required
Supervision Received
The incumbent will report directly to the Clinical Research Coordinator for the project and receive work direction from the
Clinical Research Coordinator, Principal Investigator, and Clinical Fellow for the project.
Supervision Given
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The incumbent will not be responsible for supervising any staff.
Consequence of Error/Judgement
The work follows well-established protocols and techniques. The position does not require significant innovative analysis. All
important decisions will be checked by the Clinical Research Coordinator.
Qualifications
High School graduation. Prefer Bachelor's Degree in Psychology or equivalent. Experience of working with HD patients in a
clinical or research setting preferred.
Experience of working in a multi-disciplinary team an asset. Minimum of 1 year of related experience or the equivalent
combination of education and experience. Experience of regulatory requirements and research governance an asset. Ability to
effectively use Excel, Access, Word, Email, Internet at an intermediate level.
Meticulous and accurate in all aspects of work.
Knowledge of medical statistics and research methodology preferred. Experience of neuropsychological testing preferred. Ability
to maintain accuracy and attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to maintain accuracy and attention to detail.
Resourceful and able to act on own initiative. Ability to communicate effectively verbally and in writing.
Excellent oral and written presentation skills. Ability to work effectively independently and in a team environment. Ability to
exercise tact and discretion. Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Good inter-personal skills & ability to work co-operatively in a multidisciplinary setting. A very high level of consideration and
care for patients and research subjects.
Interested in research and a commitment to quality in the research process.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15960
Vancouver - Hospital Site
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 2
Medicine - Dean's Office
$39,656.00 - $43,456.00 (Annual)
Full-Time
2013-07-08
2014-06-30
Grant Funded
2013-07-12
Business Title:
Available Openings:
Research Asst/Tech 2
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
This Research Assistant position supports research, assessment and evaluation project related to the educational activities of the
Office of Faculty Development, Faculty of Medicine. The RA will work on various assessment projects involving both quantitative
and qualitative methods. This research portfolio includes projects that relate to initiatives involving workshop design delivery,
online learning modules, tutor training programs, and other strategic program evaluations.
Typical office environment. Research work may require travel to program sites and or hospitals. Some weekend work could be
required. Travel to attend events may be required. Much of the project work will be based at the Diamond Health Care Centre at
2775 Laurel Street in Vancouver.
Organizational Status
Reports to Program Managers (undergrad and postgrad), and the Assistant Dean, Faculty Development. Interacts with faculty
development team members, faculty, staff and other personnel associated with specific educational initiatives. May interact with
Regional Faculty Development Directors, Faculty Development Project Leaders, and other stakeholder groups.
Work Performed
Duties include: (a) assisting in planning research project activities including organizing and documenting meetings, communicating
with diverse project partners (b) conducting literature searches, reviewing and assisting with the synthesis of literature; (c)
assisting with data collection by co-facilitating focus groups, conducting interviews and administering surveys; (d) assisting in
data preparation, collection, entry and analysis; and (e) supporting the preparation of reports, publications and presentations.
The successful candidate may also be asked to administratively support the development of funding proposals. These duties
include: (a) coordinating the logistics of grant submission (e.g. obtaining signatures, photocopying, etc) and (b) proofreading
for grammatical spelling errors (not content editing) in the final draftsof full proposals.
Supervision Received
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Staff Job Postings
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Position reports to Program Managers (undergrad and postgrad), Office of Faculty Development.
Supervision Given
May distribute work assignments to students or employees at lower classification levels and initiate new employees into routines
and procedures.
Consequence of Error/Judgement
The direction of the research initiatives will be discussed at regular meetings with Faculty Development team members. Regular
reporting will also be required to stakeholder groups as defined by each specific component of the projects.
This position requires working effectively within an organizational structure as well as some degree of self-direction. The
research assistant will be required to show judgment and decision making which has the potential to impact the reputation of the
Office of Faculty Development, product viability, and the opportunity for future research development.
Exercising poor judgment and lack of consultation with supervisors has the potential to adversely affect the viability and
validity of faculty development projects or programs. Error in the performance of this position will have a negative impact on
the administration of the programs, operations and personnel, as well as the reputation of the Office of Faculty Development,
Faculty of Medicine and the University of British Columbia. Inappropriate or incorrect decisions, poor judgment, and or problem
solving may also result in needless hardship and administrative burdens for the Office.
Qualifications
High School graduation. undergraduate degree in an area of social science or health science preferred. Minimum of 2 years
related experience or the equivalent combination of education and experience. Knowledge and understanding of basic social science
research methods. Computer skills required: MS Office, data analysis software, familiarity with online literature search tools.
Demonstrated ability to work effectively in a team environment. Ability to show initiative and judgment. Preference will be given
to candidates with some grant writing experience.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16035
Vancouver - Point Grey Campus
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 2
The Sauder School of Business
$ 20.34 - $ 22.29 (Hourly)
Part-Time
2013-07-01
2013-08-31
Grant Funded
2013-07-14
Business Title:
Available Openings:
Research Asst/Tech 2
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
Research assistant in consumer behaviour.
Organizational Status
Reporting to grant holder and Marketing professor Dale Griffin. Liaising with undergraduate and graduate student researchers.
Work Performed
Library research, online survey creation, assist with data analysis.
Supervision Received
Supervision consists of clear directions and review of outcomes, but considerable independence necessary to complete tasks
Supervision Given
None.
Consequence of Error/Judgement
Work subject to supervision and check by professor and grant holder. Error in data analysis could invalidate published work.
Qualifications
High School graduation. Undergraduate degree and experience in psychological and or marketing research is preferred. Minimum of
2 years related experience or the equivalent combination of education and experience. Knowledge of online library databases,
familiarity with survey design and statistical practices.
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UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15998
Vancouver - Point Grey Campus
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 2
Business Title:
Psychiatry
$39,656.00 - $43,456.00 (Annual)
Full-Time
2013-07-15
2013-12-31
Possibility of Extension:
Grant Funded
2013-07-10
Available Openings:
Research Asst/Tech 2
Yes
1
Job Summary
To assist with research activities within the Non-Invasive Neurostimulation Therapies Centre (NINET) at UBC Hospital and
Vancouver General Hospital. As this position involves working with vulnerable populations and confidential sensitive data, a
Criminal Record Check is required for the successful applicant.
Working conditions:
-Operates Neuronavigated repetitive transcranial magnetic stimulation equipment;
-Works in the NINET centre at affiliated institutions (i.e. UBCH, VGH);
-Works with bodily fluids using protective equipment (e.g., gloves and safety goggles).
Organizational Status
The Research Assistant reports to the Principal Investigator and the Research Coordinator who reports to the Director of the Mood
Disorders Centre. The Research Assistant interacts with other research staff in the team, and with members of other departments
within UBC and VGH Hospitals (e.g., pharmacy, laboratory medicine, MRI, etc.) as necessary.
Work Performed
-Operating standard testing equipment (rTMS - frameless stereotaxic neuronavigated repetitive transcranial magnetic stimulation)
after training;
-Ensures equipment is properly maintained (e.g. proper hygiene of equipment, record-keeping of usage of equipment)
-Liaises with providers if malfunction or concerns were to arise;
-Screening and recruiting subjects for clinical trials and other research projects;
-Administering questionnaires to clinical subjects;
-Transcribing patient data into study report forms, and performing data entry;
-Maintaining study records in good order;
-Scoring instruments (tallying scores, checking scores for accuracy) completed by patients and clinicians;
-Processing blood and urine samples for studies (i.e., centrifuging, pipetting, freezing, etc.)
--does not take blood;
-Assisting in the preparation of protocol material (e.g., consents, ethics, protocols, patient information sheets);
-Completing literature reviews and Internet searches, and retrieving articles from the library;
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-Coordinating appointments for research participants;
-Filing, photocopying, and completing general office work;
-Preparing posters and PowerPoint presentations.
Supervision Received
Supervised by the Principal Investigator. Weekly meetings held to cover significant issues.
Supervision Given
None
Consequence of Error/Judgement
The position works within well-defined guidelines and procedures, but exercises judgment in establishing priorities and carrying
tasks through to completion. New or unusual problems are referred to the supervisor. The person needs to be organized, detail
orientated and reliable. Any errors in tracking, data recording and entry, or breaches in confidentiality could harm the
projects.
Qualifications
High School graduation. -University graduation - bachelor's degree. Minimum of 2 years related experience or the equivalent
combination of education and experience. -Experience with rTMS (repetitive transcranial magnetic stimulation) equipment is
perferred;
-Experience in running clinical trials;
-Experience working with clinical populations (e.g., people with clinical depression or schizophrenia) in a compassionate and
sensitive manner;. -Demonstrated experience with computers and computer software including MS Word, MS Excel, PowerPoint, and
SPSS; and with online databases (PubMed, etc.);
-Effective skills in oral and written communication, interpersonal communication, multi-tasking, and organization;
-Ability to work independently and within a team environment
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16026
Vancouver - Hospital Site
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 2
Paediatrics
$39,656.00 - $43,456.00 (Annual)
Full-Time
2013-07-20
2014-07-19
Grant Funded
2013-07-12
Business Title:
Available Openings:
Research Asst/Tech 2 - Endocrinology
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
This position will provide general and research-oriented support to the Endocrinology and Diabetes Unit.
It is expected that this position will make it possible for our Unit to take on more research projects in the field of
endocrinology, diabetes and obesity. Presently, 2 projects that will be starting soon will form the basis of the work in this new
position:
-Development of a registry for children and adolescents participating to a weight management program in Canada. The Endocrinology
and Diabetes Unit is one of the 4 Canadian centers participating in this pilot project. The project includes recruitment of
patients in collaboration with the Centre for Healthy Weights Shapedown BC, liaison with the Center of the Principal Investigator
(Dr Morrison, Hamilton), and data entry. The duration of the pilot phase of the project is 18 months.
-Post-marketing study involving children and adolescents treated with growth hormone. This project is expected to last 5 or more
years and investigates compliance with medication, clinical outcome, and safety of a new growth hormone.
Organizational Status
The successful candidate will report directly to Dr. Jean-Pierre Chanoine, the head of the laboratory, and will work in a strongly
collaborative and collegial fashion with cross-functional project team members to meet program goals and objectives.
The successful candidate will work in laboratory in the Endocrinology and Diabetes Unit, BC Children's Hospital.
Work Performed
-Assist in the preparation, submission and management of ethics applications and other applications
-Assisting with preparation of research grant applications
-Assisting with research protocol implementation: planning and implementation, data collection, data entry, documentation of
process, integration, evaluation, and ongoing monitoring.
-Conducting computerized literature searches as needed
-Assisting in preparation of presentations and posters
-Preparing documents, including correspondence, grants, manuscripts, reports, newsletters
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The University of British Columbia
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-Taking, transcribing and distributing minutes related to research activities (i.e. research-related committees; teleconferences)
-Formatting letters, tables and charts
-Performing other related duties as required
It is expected that the candidate will require additional training for some aspects of the work (such as ethics preparation) and
appropriate training will be available as needed.
Supervision Received
This position will be supervised by Dr. JP Chanoine, Principal Investigator and Division Head.
Supervision Given
No supervision required.
Consequence of Error/Judgement
The successful candidate should carefully report all experimental results for analysis by the principal investigator. All works
are subject to checked by Dr. Jean-Pierre Chanoine. Incorrect analysis would negatively affect the study and the reputation of
the research group.
Qualifications
High School graduation. Undergraduate degree in a relevant discipline; Masters Degree preferred. Minimum of 2 years related
experience or the equivalent combination of education and experience. One year of recent related experience in a research
environment or equivalent combination of education, training and experience. Ability to effectively use MS Word, Excel,
PowerPoint and Access. High degree of computer literacy with ability to use word processing, spreadsheet, internet and
electronic mail applications at an intermediate level. Experience with database management, online literature searches and
web-based applications an asset. Ability to take and transcribe accurate meeting minutes and follow up on action items with ease.
Superior organizational skills. Effective oral and written communication, interpersonal, and multi-tasking skills. Ability to work
effectively independently and in a team environment. Attentive to detail, with the ability to work quickly and accurately. Ability
to exercise tact and discretion when handling sensitive and or confidential matters.
All positions in the Department of Paediatrics at BC Children's Hospital require a Criminal Record Check (CRC). A pre-employment
CRC is required as part of the recruitment process and any offer of employment is contingent pending positive results of the CRC.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16031
Vancouver - Hospital Site
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 3
Ctr-Molecular Med&Therapeutics
$41,814.00 - $45,600.00 (Annual)
Full-Time
2013-07-15
2014-07-14
Grant Funded
2013-07-12
Business Title:
Available Openings:
Research Asst/Tech 3
1
This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the
University.
Job Summary
This is a senior position within the Mouse Animal Production Service (MAPS) team. The main responsibilities of this position are
microinjection to produce transgenic mice and cryopreservation of same. Included in these responsibilities are such activities as
the management of mouse colonies, rederivation of mouse strains, minor surgeries, sperm cryopreservation, in vitro fertilization,
and tissue culture. Weekend work is required.
Organizational Status
The position reports to Dr. Elizabeth M. Simpson, Director of MAPS. The employee will work in a laboratory affiliated with the
University of British Columbia, and subject to the universities workplace safety rules. The work space includes a molecular
biology laboratory and a barrier facility in the basement of the building. Wearing of specialized clothing and daily use of an air
shower for decontamination are required.
Work Performed
-Microinjection of ESC into fertilized mouse embryos utilizing highly specialized equipment
-Isolating fertilized one-cell and blastocyst stage embryos
-Minor surgical procedures (vasectomies, embryo transfer)
-Update mouse colony records and inventory excel sheet and database
-Setting up natural and timed pregnant mating's, plug checking
-All aspects of mouse colony management (weaning, breeding, new mating cages)
-Collecting mouse ear samples for genotyping
-Monitoring health of mice
-Sub Q, IP injections in mice
-All aspects of tissue and cell culture, and other related laboratory duties
-Attendance at a biweekly (once every two weeks) lab meeting
-Attendance at a biweekly meeting with Dr. Simpson
-Reporting monthly billing for MAPS, writing reports (i.e. final reports for MI and IVF)
-Maintaining and ordering supplies
-Writing SOP (standard operating proceedures)
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-Writing and updating protocols
-Maintaining MAPS website
-Running MAPS's marketing program
-Communicating and organizing external projects, including preparing quotes
-Training laboratory technicians, students, or postdocs needing training in MAPS SOPs.
Supervision Received
Supervised by Dr. Elizabeth M. Simpson.
Supervision Given
Supervision will be given on a short term basis to laboratory technicians, students, or postdocs needing training in MAPS SOPs.
Consequence of Error/Judgement
In general, the work described follows well established protocols and techniques. Adherence to these protocols is mandatory for
the success of the projects. However the ability to demonstrate proper judgment and accountability is essential. Errors will
likely be non-critical but will require the task be performed again correctly and may cause delays in meeting project goals. Most
decisions will be discussed among the Simpson laboratory team, but all major decisions will ultimately be the responsibility of
Dr. Simpson.
Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Completion of a relevant
technical training program or a University degree (B.S. is preferred) plus three years of work experience in laboratory research.
Applicants must have experience working with rodents. Animal Health Technologist diploma and RLAT (or RLATR) CALAS certification
are assets. Computer experience is required. Effective oral and written communication and organizational skills as well as the
ability to plan and complete work assignments are required Minimum of 3 years related experience or the equivalent combination of
education and experience.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16003
Vancouver - Point Grey Campus
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 3
Business Title:
Physical Therapy
$41,814.00 - $45,600.00 (Annual)
Full-Time
2013-08-12
2014-02-15
Possibility of Extension:
Budget Funded
2013-07-23
Available Openings:
Research Asst/Tech 3
Yes
1
Job Summary
To provide support to the Aging, Mobility, and Cognitive Neuroscience (AMC) Lab. Under the direct supervision of Teresa
Liu-Ambrose, will plan and coordinate research activities in the AMC Lab. The AMC Lab functions under the umbrella of the
Department of Physical Therapy, the Brain Research Centre, and the Centre for Hip Health & Mobility.
Organizational Status
Reports directly to the program Director (Teresa Liu-Ambrose).
Work Performed
oRecruits participants; liaises with research participants to develop relationships
oAssists and develops relationships with study physicians involved in various studies
oCoordinates time-lines on deadline driven research projects
oAssists with the management and creation of analytical data research files collection for confidential data research files
oCoordinates and implements experiments
oOversees measurement staff and part-time contractual research staff
oAssures established lab safety & ensures safety procedures are followed
oCollects data under direct supervision
oConducts literature searches, prepares ethics applications and obtains informed consent as required
oRuns preset experiments
oCompletes data entry under direct supervision
oPerforms other related duties as assigned
Supervision Received
Works independently in consultation with the Director of the AMC research program.
Supervision Given
Responsible for overseeing measurement staff and research assistants.
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The University of British Columbia
Staff Job Postings
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Consequence of Error/Judgement
Inappropriate judgement would compromise the quality of research studies and related data acquisition and the reporting of
research outcomes.
Inappropriate judgement would compromise research success and affect the credibility of the Principal Investigator.
Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in a
relevant discipline preferred. Minimum of 3 years related experience or the equivalent combination of education and experience.
Related experience in a university health research laboratory or office preferred. Laboratory maintenance and development
experience preferred. Excellent oral and written communication skills. Excellent organizational skills including ability to
manage multiple tasks. Demonstrated ability to work independently and in a team environment. Demonstrated ability to meet
deadlines. Ability to maintain accuracy and attention to detail. Ability to exercise tact and discretion. Ability to effectively
use various word processing software, spreadsheet programs, presentation software, data bases and Internet at a basic level.
(e.g., Outlook, MS Word, MS Excel)
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15879 (Repost)
Vancouver - Other
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 3
Family Practice
$41,814.00 - $45,600.00 (Annual)
Full-Time
2013-07-17
2013-12-31
Grant Funded
2013-07-11
Business Title:
Available Openings:
Research Asst/Tech 3
1
Job Summary
The research assistant will provide overall support: to the Rural Health Services Research Network of BC - hereafter RHSRNbc (Scientific Director Stefan Grzybowski, UBC Department of Family Practice).
The research assistant will be solely responsible for providing research assistance and support
to the RHSRNbc which is comprised of 1 Scientific Director and 1 Project Manager.
The research assistant's objective is to augment communication between the RHSRNbc and the Rural Coordination Centre of BC and to
provide specific research and evaluation work for the RHSRNbc.
The position is located at the offices of the Centre for Rural Health Research and is employed through the University of British
Columbia, Department of Family Practice.
Organizational Status
Rural Health Services Research Network of BC
The Network is a Rural Coordination Centre of BC funded initiative. Its members include academics, policy makers, practitioners,
residents, and students that are primarily based in British Columbia and are interested or engaged with rural and or remote health
services research.
The purpose of the Network is to build health services research capacity in BC that focuses on rural and remote populations. The
vision of the Network is to achieve and support excellence in rural and remote health services research. To actualize the vision
and purpose, the Network has three main goals: (1) to increase capacity for rural and remote health services research; (2) to
increase collaboration and partnerships in rural and remote health services research; and (3) to increase communication, including
knowledge exchange, in rural and remote health services research.
The Network functions with the direction of one Scientific Director, Dr. Stefan Grzybowski at UBC in the Department of Family
Practice.
Work Performed
-Planning, implementing and supporting RHSRNbc events and activities;
-Providing input into the identification of potential Network events and activities;
-Updating the members' database;
-maintaining and updating RHSRNbc website;
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The University of British Columbia
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-Representing the RHSRNbc at provincial and national events and delivering presentations;
-Liaising with network membership to facilitate requests for network support;
-Researching and synthesizing rural health services literature. This includes academic searches of online databases, and
summarizing articles findings in written reports and tables;
-Supporting and facilitating grant applications. This includes referencing support, formatting and editing;
-Liaising with a variety of stakeholders at workshops, conferences and meetings (this includes physicians, academics and policy
makers);
-Writing monthly newsletters, quarterly updates and annual reports;
-Communicating with funder on RHSRNbc progress and deliverables;
-Managing the RHSRNbc budget and finances, in addition to general bookkeeping duties;
-other duties as required
Supervision Received
The research assistant will receive supervision and support from the principal investigators and coordinators from the Network.
Supervision Given
N A.
Consequence of Error/Judgement
The principal investigator and coordinator from the RHSRNbc will work closely with the research assistant in all areas, and the
research assistant will be expected to regularly update them on progress. The role requires tact and diplomacy in dealing with
others and must have a pleasant, courteous demeanor.
Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in a related
field (health services, psychology, planning, sociology, geography, etc.). Minimum of 3 years related experience or the
equivalent combination of education and experience. Demonstrated experience in health services research an asset. Academic and
or professional experience in research and writing an asset. Computer experience preferred (SPSS, PowerPoint, Word, Excel, QSR
Nudist NVivo, Endnote, FileMaker). Excellent networking and people skills. Familiarity with Microsoft Access, SurveyMonkey and
Webex as asset. Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm,
courteous, and effective manner. Ability to analyze and interpret data, determine implications, and provide recommendations.
Ability to analyze problems, identify key information and issues, and effectively resolve. Organizational skills. Ability to
organize events including securing travel and logistical arrangements, contacting venues, arranging site inspections, and making
event arrangements. Ability to work effectively independently and in a team environment. Ability to maintain accuracy and
attention to detail. Ability to exercise confidentiality, initiative, and judgment.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
15977
Other
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 3
Gastroenterology Division
$41,814.00 - $45,600.00 (Annual)
Full-Time
2013-07-15
2014-07-14
Grant Funded
2013-07-12
Business Title:
Available Openings:
Research Asst/Tech 3
1
Job Summary
The research assistant will be expected to perform research in the area of gastrointestinal cancers at BC Cancer Centre Genome
Sciences Centre.
Organizational Status
The Research Assistant will work closely with the Principal Investigator, Dr. Isabella Tai, and will report directly to her.
Work Performed
-Perform experiments using routine molecular, and cell biology techniques
-Maintenance of cells in tissue culture
-Data analysis
-Collection of surgical specimens of gastrointestinal cancer tissues
-Conduct small animal experimentation (rodents), including performing tumour xenografts and animal surgeries
-Perform other related duties as assigned by the Principal Investigator
Supervision Received
The successful applicant will work closely and supervision will be provided by the Principal Investigator.
Supervision Given
The successful candidate will not be responsible for providing supervision to other members of the laboratory.
Consequence of Error/Judgement
Incorrect recording of results could invalidate research projects. In addition, confidentiality of patients is critical and RA
will be expected to adhere to a confidentiality clause. If this confidentiality is not respected, there could be legal
implications for the research project.
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Staff Job Postings
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Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Minimum of 3 years related
experience or the equivalent combination of education and experience. Training in QA QC standards, good laboratory practices,
sterile techniques and biosafety management preferred. Familiarity with rodent animal models is required. Computer skills
required. Effective oral communication, interpersonal and organizational skills required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
________________________________________________________________________________________________________________________
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Job Posting
Job ID:
Location:
Employment Group:
Job Category:
Classification Title:
Department:
Salary:
Full/Part Time:
Desired Start Date:
Job End Date:
Funding Type:
Other:
Date Closed:
16006
Vancouver - Hospital Site
Technicians & Research Assists
Research/Technical - Non Union
Research Asst/Tech 3
Surgery
$41,814.00 - $45,600.00 (Annual)
Full-Time
2013-07-15
2014-07-14
Grant Funded
2013-07-09
Business Title:
Available Openings:
Research Asst/Tech 3
1
Job Summary
The Research Assistant Technician 3 in the Division of General Surgery will perform in vitro, and cell-based and in vivo models of
immune and hemopoietic cancer cell function.
This person will join faculty, students, and staff engaged in innovative, leading edge research, education and community service
on university and hospital campuses across BC. Together, we aim to create knowledge and advance learning that will make a vital
contribution to the health of individuals and communities, locally, nationally and internationally.
Organizational Status
The Research Assistant Technician 3:
is accountable to the Principal Investigator for assignment of duties;
reports on a day-to-day basis to the Principal Investigator;
reports to the UBC Department of Surgery's Director of Administration regarding overall management of performance; and
interacts and collaborates with the research team and with other labs and individuals in the Jack Bell Centre and UBC.
Work Performed
Responsibilities include:
Conducting biochemical, molecular and immunological procedures to gain insight into signal transduction pathways.
Collecting and processing data, performing data analysis. Preparing written reports to summarize results and contributing material
to research manuscripts and scientific journals.
Communicating with supervisor about data and research design.
Performing some small animal models.
Writing standard operating procedures.
Assisting with editing publications (drafts and or galley proofs) for content and accuracy of data.
Caring for and maintaining technical equipment.
Performing other duties as required.
Supervision Received
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The University of British Columbia
Staff Job Postings
________________________________________________________________________________________________________________________
Once sufficient training has been received, this person will work largely independently on a day-to-day basis, with overall
direction from the Principal Investigator. The Research Assistant Technician 3 formally meets with the Principal Investigator each
week to discuss results of the previous' week work, troubleshoot any problems, and to discuss and prioritize upcoming work.
The UBC Department of Surgery's Director of Administration provides functional supervision of this position.
Supervision Given
None. However, this person will be expected to share expert technical knowledge and occasionally teach techniques to others in the
lab.
Consequence of Error/Judgement
The impact of incorrect decisions and errors in judgment would include alteration of end results of analysis, failed experiments,
delayed productivity, or loss of data. In the most extreme scenario, insufficient productivity would result in loss of operating
funds.
Inappropriate handling of interactions and communications can create embarrassment for the Lab and Department in dealings with
those in and outside the University.
Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in
biological science is required. Minimum of 3 years related experience or the equivalent combination of education and experience.
A minimum of 3 years' related research lab experience is required. Technical skills in, and experience with, cell and animal
models, biochemistry (protein purification, SDS-page analyses), cell biology (cultures of primary cells and cell lines, FACS
analyses, thymidine incorporation assays), mouse handling (inflammation and cancer models), and computation are essential.
Previous experience with immunofluorescence and confocal microscopy is an asset. Previous experience with signal transduction and
immunology hematology oncology is advantageous.
Computer experience required; knowledge of word processing, spreadsheet and statistical software preferred.
Effective oral and written communication, interpersonal and problem-solving skills.
Ability to exercise appropriate tact, discretion and confidentiality in all matters.
Ability to work effectively under pressure to meet deadlines.
Ability to work effectively both independently and collaboratively in a team environment.
Ability to work a flexible schedule and additional hours occasionally on weekends, evenings and early mornings, as required.
UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We
especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities,
persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively
with diverse communities. Canadians and permanent residents of Canada will be given priority.
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