Constitution Committee Meeting Agenda for February 16th and 17th 2016
The fourteenth formal meeting will be held on February 16th at 12:30 at the SJC SLDP
office with a Skype link to the MVC SLDP office and then on Wednesday February
17th from 12:30-2:00 pm in the SJC SLDP office.
14.0.0 Call to Order:
14.0.1 Roll Call Tuesday:
Absent:
Roll Call Wednesday:
Absent:
Acting Chair: Anthony Raya
Advisor: Maya Cardenas
14.0.2 Approval of Minutes
The Constitution Committee may approve the minutes for the meeting held on 1/27/16
and also those for the meeting held on 2/2/16 through 2/3/16.
14.0.3 Public Comment
This is a time for students or members of the public to voice their concerns.
Unfinished Business
13.1.1 Revise Working Priorities and Working Goal schedule
New information has come to light that may impact the suitability of our current working
priorities and goal schedule. The body may re-divide the Constitution revision workload,
re-prioritize different workload components and, set a new schedule for when each
workload component should be completed.
13.1.2 Submit A Second Section of Constitution for Ratification by the Senate
The Constitution Committee may decide to submit draft section or sections for
ratification by the SGA Senate.
13.1.3 Proposed Draft Language Outlining the New Organization Design
The body will discuss and revise the following draft language.
Article ?
Section 1
OFFICERS
The Elected offices of this organization will be:
a) SGA President
b) SGA MVC Vice-President
c) SGA SJC Vice-President
d) Commissioner of Institutional Effectiveness
e) Commissioner of Financial Affairs
f) Commissioner of Campus Activities
g) Commissioner of Campus Relations
h) Commissioner of Campus Organizations
i) Commissioner of Special Projects (Student Services)
j) Three (3) Senators of Institutional Effectiveness
k) Three (3) Senators of Financial Affairs
l) Three (3) Senators of Campus Activities
m) Three (3) Senators of Campus Relations
n) Three (3) Senators of Campus Organizations
o) Three (3) Senators of Special Projects (Student Services)
Section 2
The Appointed officers of this organization will be:
a) Member at Large
b) Volunteer at large
Article ?
Section 1
LEGISLATURE
Legislative authority in the Student Government Association will be vested in the
SGA Legislature.
Section 2
Voting membership in the SGA Legislature will consist of SGA President, two
(2) SGA Vice Presidents, six (6) SGA Commissioners and eighteen (18) Senators
as listed above.
Section 3
The powers and duties of the SGA Legislators will be to:
a) Approve all funds and appropriations;
b) Pass legislation (bills, resolutions, and recommendations);
c) Send all legislation that is passed to the President for approval;
d) Propose amendments to the SGA Constitution and all other founding
documents, SGA Codes, and SGA Bylaws;
e) Vote on SGA Executive Council appointment recommendations for all
vacant SGA offices and Shared Governance Committee positions;
f) Override an SGA Presidential veto by a two-thirds (2/3) vote;
g) Serve as representatives for the student body;
h) Serve on at least one (1) College Shared Governance Committee (each
member);
i) Uphold the laws of the Student Government Association as prescribed in
the SGA Constitution, SGA Bylaws, SGA Election Code, SGA Finance
Code, and Inter-Club Council (ICC) Bylaws;
j) Conduct impeachment proceedings against any elected or appointed
officers of the SGA by a two-thirds (2/3) vote.
Section 4
Quorum in the SGA Legislature is defined as fifty percent (50%) plus one (1) of
voting members.
Section 5
The SGA Legislature will meet at least once a week during the Spring and Fall
semesters.
Article ?
Section 1
EXECUTIVE COUNCIL
Executive Authority in the Student Government Association will be vested in the
Executive Council.
Section 2
Voting membership in the SGA Executive Council will consist of the SGA
President, two (2) SGA Vice Presidents and Six (6) SGA Commissioners as listed
above.
Section 3
The powers and duties the membership of the SGA Executive Council will be to:
A. Submit appointment recommendations to the Legislature in regards to any
vacant SGA offices or Shared Governance Committee positions;
B. Advise the Senate changes to the SGA Constitution, SGA Bylaws, SGA
Election Code, SGA Finance Code, and Inter-Club Council (ICC) Bylaws.
C. Delegate Tasks to Standing committees as needed to carry out legislative
directives.
D. Draft and submit to the senate a set of organization wide goals and priorities
each semester.
E. Encourage cooperation and coordination between the various SGA standing
committees.
Section 4
Quorum in the SGA Executive Council is defined as fifty percent (50%) plus one
(1) of voting members.
Section 5
The Executive Council will meet at least once a week during the Spring and Fall
semesters, and will meet at least twice a month during the summer intersession.
Section 6
Article ?
Section 1
The SGA Executive Council will have the authority to conduct all official SGA
business when the SGA Legislature is not in session (Winter and Summer intersessions). However, the Executive Council cannot, without the approval of the
SGA Legislature, make any changes to the SGA Constitution, SGA Bylaws, SGA
Election Code, SGA Finance Code, and Inter-Club Council (ICC) Bylaws.
STANDING COMMITTEES
The Legislature will have and maintain the following Standing Committees.
a) Institutional Effectiveness Committee (IEC)
b) Financial Affairs Committee (FAC)
c) Campus Activities Committee (CAC)
d) Public Relations Committee (PRC)
e) Campus Organizations Committee (COC)
f) Special Projects Committee (SPC) (Student Services)
Section 2
Voting membership in each Standing Committee will be limited to the appropriate
SGA Commissioner and corresponding three (3) SGA Senators.
Section 3
Quorum in Standing Committee meetings will be set to at least two voting
members, unless only one voting member sits on that Standing Committee.
Section 4
Each SGA Standing Committee will meet at least once a week during the Spring
and Fall semesters.
Section 5
Approved volunteers may be assigned a Standing Committee under the
recommendation of the appropriate SGA Committee and the approval of the SGA
Legislature (simply majority vote).
Section 6
As new senators are appointed; all Standing Committees must have at least two
Senator seats filled before the third Senator seat on any standing committee may
be filled.
13.1.4 New Draft Duties of Standing Committees
The body will discuss and revise the following draft language.
Article ?
Section 5
DUTIES OF STANDING COMMITEES
Finance Committee
Chaired by the SGA Vice President of Financial Affairs, the primary purposes of
this body shall be to:
a) Manage SGA finances, budgets and financial records in accordance with
the SGA Finance Code;
b) Advise the SGA Legislature and the Executive Council on financial
matters;
c) Recommend to the SGA Legislature revisions to the Finance Code;
d) Report to the SGA Legislature on matters discussed in the SGA Finance
Committee;
e) Prepare and submit the annual Budget to the SGA Legislature for review,
amendment, and/or approval and publication.
f) Receive, review and archive Purchase Requests and Funding Proposals;
g) Other duties as directed by the President or the Executive Council.
Section 6
Campus Activities Committee
Chaired by the ASNC Vice President of Campus Activities, the primary
purposes of this body shall be to:
a) Set, publish and maintain an activities calendar each semester;
b) Monitor, organize, and conduct all SGA Events and activities;
c) Monitor, organize, and conduct graduation activities sponsored by the
SGA;
d) Monitor, organize, and conduct the SGA Banquet(s);
e) Report to the SGA Legislature on matters discussed in the SGA Campus
Activities Committee.
13.1.5 New Draft Terms of Office
The body will discuss and revise the following draft language.
Article ? TERMS OF OFFICE
Section 1
The term of office for all SGA officers will be two (2) semesters, Fall (Including
Summer) and Spring of the same academic year.
Section 2
No student may serve more than six (6) semesters in SGA and at any
position.
Section 3
No student may hold more than one (1) SGA office at a time.
Section 4
No student may concurrently be a member of the SGA Executive Council and
also hold a leadership positon in any club or student organization receiving
funding from MSJC at MSJC.
13.1.6 New Meetings Draft Language
Article ?
MEETINGS
Section 1
Agendas, Minutes and any supplemental materials will be available to the public
at least three (3) days [72 hours] prior to the start time of the meeting per its
agenda.
Section 2
In any instances not covered by this SGA Constitution, SGA Bylaws, Codes, and
standing rules, the SGA Legislature, SGA Executive Council, Inter Club Council
and all other SGA bodies will refer to the most current edition of Robert’s Rules
of Order as their parliamentary authority.
Section 3
All proceedings at SGA meeting(s) must be conducted in accordance with the
SGA Code of Ethics.
Section 4
The SGA Advisor(s) will serve as the advisor(s) to the SGA Legislature and SGA
Executive Council, and Inter Club Council.
13.1.7 New Draft Code of Ethics
The body will discuss and revise the following draft language.
Article ? Code of Ethics
Section 1
The Student Government Association of Mt San Jacinto College respects the
diversity and dignity of all.
a) We, the Mt. San Jacinto College Student Government Association, shall
will recognize that every individual deserves respect, regardless of his or
her cultural affiliation, ethnicity, race, religious beliefs, political
philosophies, disabilities, sex, sexual orientation, age, or socioeconomic
status.
b) We will strive create an atmosphere where people are free to express
themselves and where they can, when necessary and appropriate,
challenge each other's actions or beliefs.
c) We will make every attempt to display sensitivity, preserve individual
dignity, evaluate other positions with an open mind, and refrain from
displaying unwanted personal attention.
Section 2
Honesty and Integrity and Decorum
a) We will avoid abuses of power by refraining from exploitative behavior,
extending preferential treatment or personal favoritism, and accepting gifts
or favors that could be interpreted as bribery.
b) We will be open, transparent, and honest in our student business, and
maintain appropriate documentation of all of our actions and decisions.
c) We will carry ourselves in a kind, courteous, and dignified manner while
avoiding actions that jeopardize our character or reputation.
d) We commit ourselves to excellence in all of our academic and
extracurricular endeavors.
13.1.8 New Draft Heritage of Mt. San Jacinto College Section
The body will discuss and revise the following draft language.
ARTICLE ? Heritage of Mt. San Jacinto College
Members of the Student Government Association of Mt. San Jacinto College will
be known as the Eagles. The college colors will be red, white and black. The
Eagle mascot will be known as “Ernie.”
11.1.4 Organization Design
The body will discuss changes to the organization design of SGA, including changes in
the available leadership positions, changes in the list of permanent standing committees
or changes in the overall structure of the organization. New language may be drafted or
existing language may be revised.
5.1.1 Elections and Eligibility Requirements
The Constitution Committee will discuss, revise, and potentially approve a constitutional
article that enumerates the Eligibility Requirements of positions within SGA. The
following draft language could be revised or approved.
ARTICLE V OFFICE QUALIFICATIONS
Section 1
Qualifications for holding office:
a. Any Student Government Association officer who does not
maintain the following requirements will be immediately
dismissed from office:
1) Be an Active Member of SGA;
2) Be registered in at least six (6) units at MSJC; 3 units for
Members at Large
3) Have grade point average (GPA) of at least 2.25 for the
previous semester, 2.5 for Executive Officers Council
Members;
4) Has not held the same office for two (2) or more terms;
5) Must not be placed on any type of probation at MSJC.
Section 2
Qualifications for candidacy or appointment to an executive or senate
office:
a. All candidates and appointees for SGA executive or senate
office must meet the following requirements:
1) Be an Active Member of SGA;
2) Be registered in at least three (3) units at MSJC;
3) Have a grade point average (GPA) of at least 2.5 for the
previous semester, 2.0 for Members at large;
4) Comply with all standards, rules, and regulations of the
SGA Election Code, Administrative Regulations, the
Student Handbook, College guidelines, and Board of
Trustees/District polices.
b. Candidates and appointees to the office of PR will meet the
following additional requirements;
1) Have completed English 098 or equivalent with a grade
of “B” or higher;
2) Have completed one transfer level course in Humanities
or Social and Behavioral Science.
c. A student who has been placed on any type of probation at
MSJC will be eligible for candidacy one (1) semester after he/she
is reinstated as being in good standing.
d. First semester MSJC students, who do not have college level
course work on their MSJC transcripts will be exempt from all
grade point average (GPA) qualifications in article V.
Closing Business
13.2.0 Closing Announcements:
This is a time for committee members to voice any general announcements they have.
13.2.1 Task Delegation:
This is a time for committee members to reaffirm any tasks that have been delegated to
them. Additional Tasks may be delegated at this time.
13.3.2 Tuesday Recess:
13.3.3 Wednesday Adjournment:
The next scheduled formal meeting will be held Tuesday March 1st 12:30 to 2:00
pm in the MVC SLDP office, and Wednesday March 2nd from 12:30-2:00 pm in the
SJC SLDP office.