Men of Sigma Promoting Literacy”
The International Education Council’s Guide To:
How to host a Spelling Bee International Education Council On behalf of the International Education Council, we would like to
thank you for taking the time to review this presentation. The following
is a step by step comprehensive guide to organizing an essay contest.
We hope that you find this presentation informative as well as helpful
as we move forward promoting literacy throughout our communities.
Once again thank you for your time and enjoy the presentation.
International Director of Education
Bro. Jean Lamothe
Regional Directors of Education
Bro. Jarred Honora – Gulf Coast
Bro. Michael Baslee – Western
Bro. Eric Williams – Great Lakes
Bro. Carlos Williams - Southern
Bro. Gerald Weatherspoon – Eastern
Bro. James Bailey – Southwest
Bro. Lawrence Rouse - Southeastern
The Spelling Bee ac.vity is designed to support Phi Beta Sigma Fraternity, Incorporated Interna.onal Educa.on Council’s Ini.a.ves Planning The planning for a spelling bee should be thorough. It should include the pre-­‐event and post-­‐event prepara.ons. The pre-­‐event prepara.ons include geCng sponsors, and adver.sing the event to the community through various means such as fliers, newspapers, radio, school or community bulle.n. Planning – 
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The age requirement of the par.cipants The mechanics of the registra.on and registra.on fee (if there should be) Study materials if you plan to provide one Official word list for the par.cipants Official word list copy with pronuncia.on guides, and sample usage in sentences Sea.ng arrangements Name tags (op.onal) Official rules and rules of appeal Panel of Judges. Local celebri.es are good choices. Pronouncers and emcees Prizes for the winners as well as cer.ficates Sound system Chairs Whether the contest is wriQen or oral or a combina.on Funding Decide how the Chapter will
underwrite basic expenses for
promoting and staging the
spelling bee. Ask community
members and businesses to
become event co-sponsors by
contributing cash or in-kind
donations to cover basics like
prizes, venue, chair rental and
printing.
Implementation The Chapter should conceive a
game plan that lists the goals
and objectives your spelling bee
expects to meet. Figure out how
much room you'll need to hold
the event---ideally, a theater
setting that physically elevates
participants so they're easily
followed during the bee.
Implementa.on Recruit a commiQee of volunteers to help you set up, prepare for and run the bee. Ask volunteers to choose their preferred support role from such categories as "set up and tear down," "word selec.on," "judge" and tasks associated with running the bee as a fundraiser, if appropriate. Determine the types of prizes you'll present-­‐-­‐trophies, cer.ficates or medals-­‐-­‐
and shop around for the best pricing. Implementa.on •  Publicize your spelling bee. Post flyers and no.ces in appropriate places. Provide all of the details necessary to recruit par.cipants: date, .me, venue, qualifica.on parameters) and contact informa.on in the form of a phone number or email address. Add a deadline date for registra.on. Set the stage for your spelling bee. Rent chairs
for participants and spectators if none are
available at the location you've chosen.
Construct your own or seek a donation of printed
signs with bold numbers and cord attachments
so each participant can be identified and tracked
throughout the bee by the number he's assigned.
Design a spelling-bee program and have it
printed. Include mention of generous donors as
well as listing all of the participants in the bee so
there's a souvenir of the event.
Host the spelling bee. Award prizes to as
many winners as you like and thank
everyone for helping and/or participating.
Follow up the bee with a press release so
local media have an opportunity to
interview and write about the winners and
the folks who were generous enough with
their time and money to make your bee a
resounding success.
For more informa.on visit PhiBetaSigma1914.org