Page 1 of 16
Section B – Design Controls
Monash University
Facilities and Services Division
MONASH DESIGN &
CONSTRUCTION STANDARDS
B
DESIGN CONTROLS
X
Section A - Introduction
Section J - Fire Protection
Section B - Design Controls
Section K – Electrical
Section C - Facilities - Base Building
Section L – Communications
Section D - Substructure & Superstructure
Section M – Vertical Transportation
Section E - External Fabric And Finishes
Section N - Special Services And Central Energy
Systems
Section F - Internal Fabric
Section O - Grounds and Landscaping
Section G - Internal Finishes & Fittings
Section P - Site Infrastructure Services
Section H - Plumbing
Section Q – Building Automation Systems
Section I – HVAC
Monash Design & Construction Standards
REVISION
DEPT
REVIEWER/S
25/ March 2015
PLANNING
RW,RL,TF
24/ June 2014
FSD
APPROVED
30/ May 2014
MMW
SB,TF
11/ April 2014
FSD
APPROVED
3/ April 2014
MMW
SB,BW,SW,TF
May 2013
MMW
2/ August 2011
TOES
JC,RB,BW
1/ March 2010
MMW
MB
Monash University 
Revision 06, 2015
Page 2 of 16
Section B – Design Controls
TABLE OF CONTENTS
B1
GENERAL DESIGN PRINCIPLES ..................................................................................................................... 3
B1.1
PLANNING & SUSTAINABILITY ........................................................................................................................... 3
B1.2
OCCUPATIONAL HEALTH & SAFETY .................................................................................................................... 6
B1.3
ACOUSTICS ................................................................................................................................................... 6
B1.4
THERMAL INSULATION PERFORMANCE ............................................................................................................... 7
B1.5
MAINTENANCE .............................................................................................................................................. 7
B1.6
SECURITY & ACCESS CONTROL .......................................................................................................................... 8
B1.7
ANIMAL, VERMIN & PEST INFESTATION .............................................................................................................. 9
B1.8
VANDALISM (GRAFFITI) ................................................................................................................................... 9
B1.9
WASTE......................................................................................................................................................... 9
B1.10
SERVICE PROVISION ...................................................................................................................................... 10
B1.11
SIGNAGE .................................................................................................................................................... 10
B1.12
BUILDING AND ROOM NUMBERING ................................................................................................................. 12
B2
COMMISSIONING & HANDOVER ............................................................................................................... 12
B2.1
BUILDING & SYSTEM COMMISSIONING ............................................................................................................. 12
B2.2
DOCUMENTATION & DRAWINGS ..................................................................................................................... 13
B2.3
OPERATION MANUALS, GUIDES, MAINTENANCE & WARRANTIES.......................................................................... 16
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 3 of 16
Section B – Design Controls
B1
GENERAL DESIGN PRINCIPLES
B1.1
Planning & Sustainability
Planning & sustainability is a fundamental deliverable of any project and requires a holistic
approach to design. Its principles must pervade the brief and all stages of design and
delivery. Consultants and project managers must be familiar with the broad objectives and
principles of sustainability at the precinct/master planning level through to detailed design.
Consultants must have proven experience and capability in the delivery of sustainable
projects and/or be able to display a thorough understanding of sustainable design and its
application within the context of university projects. Assistance in achieving sustainable
outcomes can be sought from FSD Planning & Sustainability, who must be consulted from
commencement, of all Project works. .
B1.1.1 General
Sustainable buildings are better and healthier places in which to live and work. They are
generally based on passive design principles, have greater connection to the outdoors, cost
less to operate, are more adaptable to alternative uses and as a result, can have longer
economic lives.
Ecological Sustainability is to be maximised throughout design regardless of project size or
type. The principles of the Eco-Accord model and those detailed in the GBCA Green Star
suite of tools must be used.
B1.1.2 The Eco-Accord
All new buildings are required to comply with the Monash University Guide for Design &
Delivery of Sustainable Buildings: the ‘Eco-Accord version 4.
Any projects that are likely to impact or have potential to impact the public realm, i.e. new
buildings, major ground floor refurbishments, new landscape, etc., require ongoing FSD Architectural Design/Public Realm review and approval.
All Project works must demonstrate compliance with the Eco Accord. A project-specific
EcoAccord checklist is to be created for projects with the assistance of FSD Planning &
Sustainability.
Monash University developed the EcoAccord guide in 2005 to embed sustainability as a core
deliverable in all projects within the built environment. The EcoAccord was revised and
updated in 2015 and is in the form of a project-specific tracking spreadsheet, providing
design principles and a range of best practice ESD deliverables to be addressed in all
projects.
The EcoAccord Version 4 (EAV4) is a companion document to the Monash Design and
Construction Standards. It seeks to integrate ESD best practice, going over and above
minimum compliance. It is applicable to all projects impacting on the built environment.
Ideally, the EAV4 spreadsheet is created at project inception and it informs feasibility studies,
design concepts and design development but the process can commence at any point in the
project development life cycle prior to tender.
At project inception, contact Monash Planning & Sustainability (ES) via email to
[email protected]
A project-specific EAV4 spreadsheet will be created with the assistance of ES and provided
to the Project Manager / Project Coordinator. This spreadsheet will remain active for the
project until commissioning and handover.
The spreadsheet is divided into the various stages of project delivery with relevant items
listed under each project stage. One spreadsheet must be maintained throughout the course
of the project. Although deliverables are itemised into project phases they are likely to carry
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 4 of 16
Section B – Design Controls
through the project. Items within the construction/commissioning tab need to be reviewed in
detailed design to ensure delivery is facilitated /documented.
Project teams are to address each item identified in the EAV4 spreadsheet at the relevant
stage of the project and integrate all deliverables into the design development process. For
example, the SPI representative would address the items under feasibility-Project brief, and
then pass the spreadsheet onto the project manager and design team for concept design etc.
The discipline each item is relevant to is nominated.
Compliance with each item must be indicated and where deliverables cannot be adopted, an
explanation is to be provided. Decisions regarding inclusion or exclusion of specific
deliverables are at the PCG level and consultation with ES will be required.
Any additional projected cost or saving for deliverables is to be indicated in the column
provided to inform decision making and future development of the guide.
ESD initiatives must not be ruled out on the basis of initial cost, total cost of ownership or life
cycle cost must be considered.
Project Managers must submit the completed EAV4 tool to ES at the conclusion of each
stage of the project and prior to tender for review.
Any variations during construction and commissioning that relate to ESD outcomes must be
identified in the project EAV4 spreadsheet and managed through agreed Monash University
governance practices.
The finalised EAV4 spreadsheet is retained in the project file at the conclusion of the project.
B1.1.3 Green Star
As per University policy, all new buildings with a construction budget exceeding $10m must
be certified to a minimum 5 Star Green Star as-built rating, and 6 star Green Star as-built
rating for selected buildings. Building developments under this budget threshold and any
refurbishment works not eligible for certification will apply principles consistent with best
practice to guide and deliver sustainable outcomes.
The focus of sustainable design for all university projects will be in the areas of Management;
Indoor Environment Quality; Energy and Water Conservation.
B1.1.4 Sustainable Buildings
Sustainable buildings are better and healthier places in which to live and work. They are
generally based on passive design principles, have greater connection to the outdoors, cost
less to operate, are more adaptable to alternative uses and as a result, can have longer
economic lives.
The University is committed to achieving a minimum of 5 star Green Star as-built rating for
new buildings and incorporating these design principles into refurbishment projects.
B1.1.5 Energy Efficiency
A key feature of sustainable buildings is energy efficiency. This is achieved by reducing
reliance on mechanical building infrastructure and adopting passive design principles.
Passive design is energy efficient design that recognises and utilises the local conditions of
the site to produce comfortable internal environments that require minimal or no mechanical
assistance, and therefore reduced operating costs.
Active energy management through the use of high-efficiency plant and appropriate
automated control algorithms and devices is expected.
B1.1.6 Metering
Extensive sub-metering of all utilities is desirable. All metering information must be
networked to the University centralised metering database. Refer to Section K for technical
details.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 5 of 16
Section B – Design Controls
B1.1.7 Passive Design
Passive design can significantly reduce the need for expensive artificial lighting and
mechanical heating and cooling, in addition to providing healthier internal environments.
Passive design utilises natural systems such as passive solar control, day lighting of
habitable spaces and cool breezes to deliver spaces that are more pleasant and comfortable.
Consultants must be well versed on the principles of passive design, noting that building
orientation, footprint and façade design are critical aspects of passive design.
B1.1.8 Health and Wellbeing
Construction materials, in both building design and operation that are environmentally
benign, non-toxic and non-allergenic must be considered. Preference for materials that are
easy to install without a requirement for protective clothing for installers.
Provide building facilities that support physical activity and good health, specifically: provide
easily accessible drinking fountains throughout the building; and stairs for everyday use in
multi-level buildings. Other opportunities to enhance physical activity must be considered.
Specific advice is available from the university OHS team.
B1.1.9 Water Conservation and Quality
Low flow devices (taps and showers) and dual flush toilets are minimum requirements.
Water harvesting and re-use must be considered and provided where feasible and
economically viable.
Landscaping strategies to minimise stormwater runoff must be considered, to retain water
and cleanse runoff prior to entry into municipal stormwater systems. All new landscaping
projects require irrigation to be sourced from a rainwater harvesting system.
Air cooled condensers with Pre-cooler arrangements to be considered instead of
conventional cooling Towers.
B1.1.10 Building Materials
Construction materials must be characterised by their content of recycled material, their
ability to be recycled, durability and low impact environmental performance, to best align with
the University’s Eco Accord and related guidance notes.
Low-VOC (Volatile Organic Compounds) paints, adhesives and membranes are essential.
Durable, recyclable materials are mandatory, and opportunities to use recycled-content
materials or reused items must be explored.
Adoption of the Living Building Challenge ‘Red List’ of materials to be avoided
below).
(refer link
https://ilbi.org/lbc/LBC%20Documents/LBC2-0.pdf
B1.1.11 Waste Management during Construction
Waste minimisation is essential, as is taking all opportunities for recycling items and
materials removed during demolition. Metals, such as copper pipe, tap ware, troughs and
electrical cables are high-value materials that can and must be recycled. Concrete, ceramics
and plasterboard must be segregated from general waste and managed appropriately. A
target of 95% diversion from landfill must be set, with a minimum requirement of 80% (by
mass).
The Building Contractor must submit an Environmental Management Plan (which must be
reviewed and updated as required) for the recycling and minimisation of waste materials
generated by the project including metal, timber, paper, glass plaster, polystyrene and
concrete generated by building or project work. Suitable facilities for segregation and
processing of all waste streams must be included for all significant projects.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 6 of 16
Section B – Design Controls
B1.2
Occupational Health & Safety
B1.2.1
General
All consultants, contractors and sub-contractors must ensure that its employees, agents and
subcontractors comply at all times with Monash University’s OHS policies and procedures.
All necessary steps must be taken to be familiar with all of Monash University’s OHS policies
and procedures and ensure that all of its employees and the employees of its subcontractors
are familiar with those policies and procedures and have undertaken the Monash University
contractor induction prior to commencing works on site.
Any clarification regarding the university’s OHS policies and procedures can be sought from
the university’s Project Manager / Coordinator and or the OHS Consultant/Advisor for the
portfolio area.
B1.2.2
Safety Management Systems
The Head Contractor will be required to have in place an OHS management system that
must, as a minimum requirement, demonstrate compliance with OHSAS 18001:2007 or
equivalent occupational health and management systems and the principles of management
responsibility required by the Contractor’s OHS obligations in the relevant jurisdiction or
jurisdictions in which the Services are to be provided;
B1.2.3
OHS Management Plan
The Principal Contractor for the construction work must provide the University wita Premises
specific Occupational Health and Safety Management Plan for the works prior to the work
commencing. The Contractor must ensure that the plan is maintained and kept up to date
during the course of the work. This management plan is required prior to commencement of
works on site.
If there is a requirement to temporarily relocate emergency egress paths or assembly areas,
consultation must take place between the Project Manager / Coordinator and affected entities
and changes communicated appropriately.
B1.3
Acoustics
B1.3.1
•
•
•
•
•
•
•
Sound Insulation / Acoustics - External noise
Spaces which require a high level of acoustic separation to be designed to a minimum
sound reduction loss of 40dB(A), characterised by a low level of audible sounds from
adjoining spaces.
Spaces which require a medium level of acoustic separation to be designed to a
minimum sound
Reduction loss of 32dB(A), characterised by intelligible, but not distracting sounds from
adjoining spaces.
Spaces which require a low level of acoustic separation is adequate to be signed to a
minimum sound reduction loss of 27DdB(A),
Adopt the higher level of separation between spaces with different acoustic separation
requirements.
Requirements for special purpose facilities such as audio, visual and performing arts,
recording studios, medical and counselling suites, lecture theatres, libraries and plant
rooms will be specified in the project brief.
Plant rooms: must be designed such that the noise level measured with all equipment
operating under full load, does not exceed the current exposure standard, less 3dB(A) .
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 7 of 16
Section B – Design Controls
B1.3.2
•
Ambient sound
Levels to be at or below NR30 in lecture theatres and conference rooms, NR 35 in
individual offices and tutorial rooms, and NR40 in open planned offices, waiting areas
and circulation spaces.
B1.3.3
Vibrations
Separate all sources of vibration to avoid transmission into building interiors.
Requirements for special purpose facilities such as laboratories will be specified in the project
brief.
B1.4
Thermal Insulation Performance
All buildings will maximise opportunities for thermal insulation.
Thermally broken facades and window elements must be used. Standard window frames
must be thermally broken and bespoke designs must be thermally enhanced as a minimum.
Double-glazed windows are a minimum requirement for new buildings and refurbishments.
Effective building sealing to minimise air infiltration is mandatory.
Ensure all main entries are air locked at the appropriate scale to be effective.
B1.5
Maintenance
B1.5.1 General
All building fabric, structural and service components must be readily accessible and must
not be labour intensive if requiring repair.
B1.5.2 Maintenance during Defects Liability Period (DLP)
The responsibility for statutory maintenance and preventative maintenance during the DLP
differs between new buildings and part building refurbishments or extensions.
New Buildings
The responsibility for undertaking and recording of statutory and preventative maintenance
during the DLP for newly constructed buildings is borne by the head building contractor.
The minimum requirements for statutory and preventative maintenance are detailed in
clauses B1.5.3 and B1.5.4 respectively.
Part building refurbishments or extensions
In a part building refurbishment or extension, the statutory maintenance during the DLP must
be performed under the University’s existing statutory maintenance contract.
The Preventative maintenance activities remain the responsibility of the head building
contractor.
The minimum requirements for Preventative maintenance are detailed in clause B1.5.4.
B1.5.3 Statutory Maintenance
Monash University takes very seriously its obligations to meet all essential services and
building compliance maintenance requirements. To assist it in managing these obligations
the University has implemented an independent Regulatory Compliance Monitoring System
(RCMS) administered by a company titled Verified.
This system records and monitors the effectiveness of essential services building
maintenance across all buildings. The use of this system is mandatory.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 8 of 16
Section B – Design Controls
The RCMS Vendor supplies a range of purposed designed logbooks that the contractor is
required to fill out during routine maintenance. The logbook sheets will be electronically
analysed to ensure test failures, faults & defects, and any missed tests are reported as
exceptions. These logbooks will replace the contractor-supplied logbooks for services.
The contractor is required to complete the relevant Verified logbook sheet for each of the
services specified. The logbook test sheets are in triplicate. The original white copy is to be
placed in the pre-paid self-addressed envelopes provided, and posted on the day of the
routine test. This will deliver it to the RCMS Vendor for processing. The second green copy is
the contractor’s copy and can be removed. The third blue copy is to remain in the logbook as
a site copy.
Failure to fill in and mail the relevant logbook sheet for each of the services specified will
render the test incomplete. It is the contractor’s responsibility to ensure all records are
received by the RCMS Vendor.
At the expenses of each new building project, Verified are to be contacted to supply all
logbooks required to be utilised for the statutory services for all new buildings and/or
Essential Fire Safety system.
This RCMS must be utilised for the duration of the 12 month defect liability period, delivering
full compliance with the University’s statutory obligations.
12 monthly statutory testing items are to be included in all defects liability periods.
B1.5.4 Preventative Maintenance
Preventative maintenance during the DLP must be performed in accordance with the
manufacturer’s recommendations and industry best practice as a minimum level.
Service sheets for these Preventative maintenance activities must remain on-site and a
complete set of client copies of the services sheets provided and are required for final
certification of the project upon successful completion of the DLP.
B1.5.5 Equipment Operating and Maintenance Manuals
Operating Manuals must be provided in accordance with the requirements in B1.13.4.
B1.6
Security & Access Control
B1.6.1 General
The University aims to provide a safe and secure environment and buildings, utilising
straightforward, practical and cost effective systems and components.
The combination of a manual key system or electronic card access must be evaluated for
each project, and where necessary, designed to interface with, and complement the existing
systems.
B1.6.2 Mechanical Access Control
A keying hierarchy exists and is to be used for all University buildings including roofs,
external plant rooms, electrical switch rooms, AV equipment, IT cupboards and storage
facilities.
B1.6.3 Electronic Access
The University had adopted a proprietary electronic security system which is used across all
campuses. Connection, addition and modification of this system must be included in each
project undertaken.
Installation of the proprietary electronic security system must be via nominated subcontractors. The University Project manager / coordinator can provide such details upon
request.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 9 of 16
Section B – Design Controls
B1.7
Animal, Vermin & Pest Infestation
B1.7.1
Vermin
All cavities / apertures must be sealed / closed off such that rats, mice, possums and the like
are unable to gain access to internal spaces.
B1.7.2
Animal
Wherever possible façade detailing must avoid ledges or protrusions, such that birds are
unable to perch, roost or nest.
B1.7.3
Termite Control
Anti-termite treatment must be provided to all new buildings. All workmanship and materials
must conform to the requirements of the Australian Standard for protection of buildings from
subterranean termites. Physical barriers must be used as opposed to chemical treatments
that require cyclic applications.
Consideration must be given to any disruption to adjacent building users where treatment is
required.
All tree roots which have been exposed during excavation, including stumps, logs and other
timber must be fully excavated and removed from the building site. Tree roots from adjacent
trees are to be reported to the University Project manager / coordinator prior to removal.
B1.7.4
Pest control
Design exits and other potential entry points to discourage entry of vermin.
Design facades to discourage pigeon colonies.
B1.8
Vandalism (graffiti)
Anti-graffiti coatings must be applied to all vulnerable surfaces as directed by the University.
B1.9
Waste
B1.9.1
Recycling
Provide an alcove for recyclable waste streams on each floor. The provision of recycling and
waste bins to be included in project scope and budget.
B1.9.2 Grease traps
Locate in easily accessible external areas, well away from air intakes windows, and building
entrances. Certification as required by regulatory authorities must be undertaken.
B1.9.3 Waste Management
Provide an appropriately sized flat concrete area at ground level for storage of bulk waste
and recycling stillages, adjacent to but not in front of, building loading bay, or other
designated area for building deliveries.
B1.9.4 Wheelie bins
Provide sufficient space for wheelie bins at loading bay equal to four per floor. Wheelie bins
are used for both recyclable and general waste streams.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 10 of 16
Section B – Design Controls
B1.9.5 Collection
Design loading bay apron to enable dump truck to access bin and exit safely.
B1.10 Service Provision
B1.10.1 Access to services
To be located at regular intervals and at any point where regular maintenance is required.
Provide a minimum opening of 600mm x 600mm.
B1.10.2 Capacity for services
The useable area of main services risers must be designed 30% oversized to accommodate
future expansion of services.
B1.10.3 Penetrations
Footings to permit penetrations for underground services.
Slabs and walls to be suitably sized to permit services and allow flexibility for expansion.
Provide a minimum 35mm high coved epoxy concrete or equal pedestal around all service
penetrations through floors of wet areas.
To be fire proofed in a manner which allows for flexibility.
To be suitably formed, to facilitate draw through of cables.
B1.10.4 Risers
Ensure no open risers. (Suitably deck out with trafficable mesh if access is required)
B1.11 Signage
Design to the University’s Branding (Please refer to your Project manager/Coordinator for a
copy of the ‘Monash Brand Guideline’) and Signage Guidelines and Internal Signage
Guidelines
B1.11.1 Generally – Directional & Informative
http://fsd.monash.edu.au/minor-works/internal-signage-policy
Internal signage to give building users and visitors, clear and precise directions from point of
entry in building, to point of arrival i.e. individual room / area.
Ensure positioning of signs / notices is undertaken in a co-ordinated and logical manner and
that the materials, do not detract from quality of finishes in the adjacent environment.
B1.11.2 Building & Level Directories
To be located in main entry and arrival points.
They must describe the
•
•
•
•
Faculties / Departments,
Activities,
Areas / rooms etc, and
Advise level / direction.
Must be interchangeable font style, size and colour.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 11 of 16
Section B – Design Controls
B1.11.3 Individual Rooms / Areas
Individual Room signage requirements are as advised by Stakeholders / University Project
manager / coordinator. The consultants need to follow University’s Branding and Signage
Guidelines. But the room numbering has to be approved /agreed by the Strategic Planning
and Information team as described in section B1.12. Our room numbering Guideline also
describes the policy in detail which can be obtained from Strategic Planning team.
B1.11.4 Other directional signs
Directions to toilets and similar amenities will also be given either on the floor Directories or
separately signposted as appropriate.
Use widely recognised graphics in lieu of wording for Toilet applications.
B1.11.5 Statutory Signage - Generally
The display and containment of Building Occupancy Permit must be considered in a coordinated manner such that they do not detract from the overall appearance of the adjacent
environment.
B1.11.6 Emergency Evacuation Diagrams
Evacuation diagrams identifying egress points, fire protection equipment and assembly areas
must be located at access points, lobby areas and corridors as recommended by Monash
OHS consultants. Assembly areas are to be elected and endorsed though consultation with
Monash OHS.
Consultants are required to be handed over to Strategic Planning and Development team
construction floor plan drawings including all electrical, fire and security drawings to provide
the necessary information required to produce the Evacuation diagrams.
All new works Evacuation diagrams must be prepared to the standard outlined in AS37452010 section 3.5, therefore it is required that the University is provided with construction
drawings which include all fire systems and equipment.
The diagrams must be produced in A3, by the University’s Strategic Planning and
Development team. The diagrams must be printed and laminated with heavy duty laminate.
The diagrams are to be mounted in their designated locations by the University’s signage
team.
B1.11.7 Safety / Hazards Signage
Generally clearly document and co-ordinate with the various occupiers of the building as
required.
Identify all safety equipment and facilities in accordance with the relevant standards.
A safety notice board is required provide to highlight safety issues.
B1.11.8 Laboratory Operations Certification / Accreditation Certification Notices
Ensure positioning of signs / notices is undertaken in a coordinated and logical manner that
complies with the requirements of the Accreditation Authority and the University, and do not
detract from quality of the adjacent environment.
B1.11.9 Accessibility Signage
All areas to be accessible to disabled users, unless directed otherwise via building entry
signs.
B1.11.10 Plant Rooms
Must identify room function and notify restricted access. Signage to be located on door(s),
with wording in accordance with Safety Regulations.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 12 of 16
Section B – Design Controls
The University must be consulted as to the final requirement of plant room signage prior to
installation by the Head Contractor.
B1.11.11 Corporate
Refer to University’s Branding (Please refer to your Project manager/Coordinator for a copy
of the ‘Monash Brand Guideline’) and Signage Guidelines.
B1.11.12 Building identifier
Refer to University’s Branding (Please refer to your Project manager/Coordinator for a copy
of the ‘Monash Brand Guideline’) and Signage Guidelines.
Ensure identifier signage is of a size and location which enables it to be easily found and
adequately understood by all persons, and that it meets the needs of the vision impaired to
assist accessibility.
B1.12 Building and Room Numbering
Monash has a University wide Room/space database that maintains rooms as a unique
identifier of all spaces. This room database tracks the occupying Department or Faculty,
number of occupants, Room use, quality and many other indicators used for maintenance,
space charging, room bookings, asset locations, security etc. Therefore all room numbering
has to be approved or agreed by the Strategic Planning and Information team as they
maintain this database and room numbers. The room numbering Guideline describes how
room numbers are determined. The consultants can request the current plans with existing
numbering on the CAD floor plans or on a spreadsheet if required via the University Project
manager / coordinator.
For new buildings, consultants also need a Monash University Building Address / Asset
Number requested via University Project manager / coordinator. These Building names and
addresses allocated by Strategic Planning and Information and is use in Monash Accounting
and Finance System (SAP), Timetables (Room Booking system for teaching), BAS( Building
Automation system), BEIMS(CRM system), Remedy (IT asset allocation) and Security
monitoring systems.
B2
COMMISSIONING & HANDOVER
B2.1
Building & System Commissioning
B2.1.1 Commissioning Plan
A commissioning plan must be produced for all building services, for review, at completion of
design documentation.
The design intention of each system must be outlined to inform the commissioning process of
how systems are intended to function.
The commissioning plan must be compliant with AIRAH DA27.
B2.1.2 Witness Testing
University representatives (-Projects and/or Planning & Sustainability Planners) must be
present at witness testing for all systems.
B2.1.3 Commissioning Results
Final commissioning results must require the approval of the representative from Services
team prior to granting of practical completion. The commissioning results must be collated
and form a section in the Operation & Maintenance Manual.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 13 of 16
Section B – Design Controls
B2.2
Documentation & Drawings
B2.2.1 General
All documentation must be provided in hard copy and Electronic formats. For documents
other than drawings, Microsoft Word and Excel formats must be provided.
Architectural Drawings must also be provided in AutoCAD (.DWG) format for updating the
current University CAD Floor plans that are needed to maintain Room database, Monash
Maps, Lab certifications, Building certifications, evacuation diagrams and way findings to
name a few.
B2.2.2 Lead and Sub-Consultant Documentation & Drawings
All design documentation & drawings must be issued to the University Project manager /
coordinator for comment prior to issue for Quotation or Tender.
B2.2.3 Supplier Shop Documentation & Drawings
All shop documentation & drawings must be issued to the University Project manager /
coordinator for comment prior to construction in both CAD and PDF format.
Any change made during construction must be issued to University Project manager /
coordinator for information and comment.
B2.2.4 CAD Drawings
Delivering CAD drawings in the following format will assist As-Built drawing system and will
also enable future building maintenance or construction or refurbishment works to be
undertaken. These Room or space information data generated by the drawings are also
linked with secure database system that gets translated into other systems like Timetables
(Room Booking system for teaching), BAS( Building Automation system), BEIMS( Project
works requests logging system), Remedy (IT Asset Allocation System) OHS(Occupational
Health and Safety) and all Security monitoring systems.
Drawing Transmission Format
The electronic files submitted must:
•
be transmitted via file sharing system or be submitted on a CD or DVD to Strategic
Planning and Information team,
•
be grouped by discipline in separate directories, i.e. architectural, mechanical,
electrical, etc
•
be in AutoCAD 2012 or earlier version,
•
be purged of all unnecessary data including unused layers, line types, blocks, fonts
and entities,
•
The names of the electronic files match the names of hard copy drawings,
•
Submitted drawings must not include Xrefs and be binded unless they are etransmitted. If drawings are packaged or e-transmitted, they must contain all the base
plans needed to view the drawing elements. The drawings submitted will be invalid if
it is not done this way.
•
Be drawn to current construction drawing standards and dimensionally accurate (‘Not
to scale’ marked drawings are not acceptable),
•
CAD files needs to be clean, be purged of all unnecessary data including unused
layers, linetypes, blocks, fonts and entities,
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 14 of 16
Section B – Design Controls
•
Line style, line thickness or symbols and all symbol fonts libraries are to be included in
the supplied data (if not included in the standard AutoCAD installation),
•
Colour Dependent Plot Style Tables (ctb) must be provided with each drawing
submission
Drawing Naming Format
Current CAD Drawing naming convention in Monash is as follows. If possible follow the
drawing file name format for projects on campus that contains the following fields:
CL 40 01 A 1234 2 2008 description (see appendix 5.1)
Where the fields shown from left to right are as follows:
•
Campus Site (2 digit - alpha characters, eg. CL)
•
Building Number (3 digit - numerical characters, eg.40)
•
Floor Level (gnd or 2 digit ,eg. gnd or 01)
•
Discipline (up to 2 alpha, eg. ‘A’ for architectural)
•
Drawing Number (4 digit ,eg. 1234)
•
Revision (1 alpha, eg. a)
•
Year of construction (4 digit, e.g. 2008)
•
A short description of content
Drawing File Standards
A Detailed Drawing Standards can be supplied if need for Project purposes. But here are the
main points of CAD standards described below•
All drawings must be drawn in Model Space and the entities within the drawing must
have colours and line types set to BYLAYER.
•
The overall plans, sections and elevations are to be drawn in actual (full) size in
Model Space (1:1). Adopting this strategy means that any enquiry in model space can
be made of any drawing item and true distance will be reported.
•
Each CAD drawing file (**.dwg) showing building plans is to contain only one floor
plan of a building. Multiple floor plans on one drawing file are not acceptable.
•
No actual drawings are to be drawn in Paper Space.
•
All Blocks within a CAD file must have their entities drawn on LAYER 0 and inserted
into their discipline layer.
Title Block
The Title block must include:
•
original issue date, this date must not be changed once the drawing has been issued,
•
drawing name (indicating the specific address, building number and name of the
project),
•
Title block must contain drawing phases – drawings submitted “As Constructed” must
be clearly marked and also consultants or general contractors involved in the project.
•
Contractors/consultants may add their company logo as an image, but business name
and address must be displayed as text.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 15 of 16
Section B – Design Controls
Layer Naming Guidelines
All drawings sets must utilise a consistent layer system that uses plain language naming
conventions, so that the type of object on each layer is clearly understood, i.e. whether a
particular drawing object is part of the ceiling or floor. All drawings must use relevant object
based layering system.
The number of layers used in a drawing must range between 10-30 layers for standard
construction drawings. Any drawings with more than 50 layers will not be accepted.
Drawings produced from 3 dimensional models must be rectified to confirm to the
requirements above before submitting, as pure export drawings with no ‘clean up’ work will
not be accepted.
All drawings must use layers with all relevant objects on the applicable layer.
All properties of drawing entities must be defined “BYLAYER”.
AutoCAD DWG conversion / export files
For projects that are developed in BIM software such as AutoCAD Revit, additional allocation
of resources will need to be taken in to account by the consultant or builder to ensure the
mandatory 2 dimensional drawings with above mentioned CAD layers and requirements
followed through to deliver them at the conclusion of the project.
Please note, all 2 dimensional drawings provided to Monash must have flattened line work
with accurate and ‘unbroken’ line work, with polylines complete. ‘Clean up’ work if required
must be undertaken by the consultant prior to handing over the drawings.
Drawing Naming Format
Underground Services Drawings
All constructed underground and above ground services must be mapped accurately on the
campus site CAD drawings using the coordinates obtained using GPS equipment of 50mm
horizontal accuracy and converted to the GDA94 coordinate system (Easting and Northing).
The use of measurements and positioning of new buildings and services relative to existing
buildings or other services is not acceptable since buildings and services may be removed or
roads redirected in time leaving these reference dimensions irrelevant.
Consequently special attention must be given to mapping the underground services to
ensure reliability of positioning data and minimizing accidental disruption of services, damage
and injury in the process of maintenance and building works.
Contractors/consultants must provide the information in the form of a spread sheet to
complement the CAD drawn service elements.
Accurate records must be entered from the initial stage since post completion confirmation
would be very difficult to obtain.
All external features are to be recorded by a licensed surveyor who is required to follow the
Monash University layer naming convention and the standard feature survey scope of work
and deliverables.
GPS Datum
Australia now uses the GDA94 datum (Geocentric Datum of Australia 1994) for latitude /
longitude and the MGA94 map grid (Map Grid of Australia 1994) for UTM (Universal
Transverse Mercator) coordinates.
The UTM Zone 55 applies for the locations of Monash University’s campuses at Clayton,
Caulfield, Berwick and Parkville.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015
Page 16 of 16
Section B – Design Controls
B2.3
Operation Manuals, Guides, Maintenance & Warranties
B2.3.1 Equipment Operating Manuals
Operating Manuals must be provided in both hard copy (3 off) and electronically on disc.
For a new building, a Building User’s guide including information relevant to users and a
Building Maintenance Guide providing detailed guidance on accessing and maintaining both
the building’s services and the external building fabric is to be developed by the design team
and made available to Facilities and Services in electronic editable format (MS Word).
B2.3.2 Drawings
Drawings must be provided in both hard copy and electronically in accordance with B2.2.4
CAD Drawings.
B2.3.3 Asset Lists
Contained within the Operation and Maintenance Manuals must be a list of assets installed in
the project. The detail for each asset must include:
•
•
•
•
•
•
Asset Identification,
Description,
Room and Floor location,
Asset Replacement Value (ARV),
Maintainable life expectancy, and
Periodic testing requirements.
The asset lists must be provided in Microsoft Excel format.
B2.3.4 Essential Fire Safety Measures
The essential fire safety measures, as detailed by the Occupancy Permit, must be supplied in
the Manuals.
B2.3.5 Induction Sessions
The head contractor must organise supplier induction session(s) with operators and technical
staff from the University.
B2.3.6 Quick Reference Guides
Where instructions are complex the supplier must, in addition to the complete operational
manual, provide (4) copies of a laminated single sheet quick reference guide.
B2.3.7 Defects Liability Period
During the Defects Liability Period the contractor must have qualified and suitably equipped
service staff available, to respond to defective items in the agreed response times
documented.
Monash Design & Construction Standards
Monash University 
Revision 06, 2015