http://ipfw.edu
Quick Guide for PowerPoint 2013 What’s New – January 2013
Training: http://ipfw.edu/training
Line-Up and Space Object Equally
Smart Guides automatically appear when your
objects, such as pictures, shapes, and more, are
close to be lined-up evenly, and they also tell
you when objects are spaced evenly.
PowerPoint 2013 – What’s
New?
More Choices for Getting Started
Instead of opening with a blank presentation,
PowerPoint 2013 gives you several ways to start
a presentation using a template, a theme, a
recent presentation, a not-so-recent
presentation, or a blank one.




New & Improved Presenter Tools
Hassle-Free Presenter View
Presenter View allows you to see your notes on
your monitor while the audience only sees the
slide. In previous PowerPoint, it was more
difficult to figure out who saw what on which
monitor.
Use Presenter View on one monitor –
Presenter view no longer requires multiple
monitors.
Zoom in on a slide – Click the magnifying
glass to zoom in on charts, diagrams, or any
other figure you want to emphasize for your
audience.
Jump to slide – Use Slide Navigator to
browse to other slides in the presentation.
Automatic set up – PowerPoint can
automatically sense your computer setup
and choose the right monitor for Presenter
View.
Widescreen Friendly
In PowerPoint 2013, there is a 16:9 layout, and
new themes designed to take advantage of
widescreen possibilities.
Motion Path Improvements
When you create a motion path, PowerPoint
shows you where your object will end up. Your
original object stays put, and a “ghost” image
moves along the path to the endpoint.
Creating a Motion Path
1. In PowerPoint, select a desired object.
2. Click the ANIMATIONS tab.
3. In the Advanced Animation group, click
the Add Animation drop-down menu.
4. Scroll down the menu to the Motion
Paths section.
Better Design Tools
Theme Variations
Themes now come with a set of variations, like
different color palettes and font families.
Help Desk: [email protected]
5. Click the desired motion path style.
6. Edit the path if desired.
7. If needed, change the animation timing
in the Timing group.
Page | 1
http://ipfw.edu
Merge Common Shapes
Select two or more common shapes on your
slide and combine them to create new shapes
and icons.
Quick Guide for PowerPoint 2013 What’s New – January 2013
select the desired option.
Training: http://ipfw.edu/training
4. Click Eyedropper.
Using Merge Shapes Tool
1. In PowerPoint, select the desired
shapes, example below:
New Eyedropper for Color Matching
You can capture the exact color from an object
on your screen, and then apply it to any shape.
2. Click the FORMAT tab.
3. In the Insert Shapes group, click the
Merge Shapes drop-down menu and
Help Desk: [email protected]
Using Eyedropper Tool
1. Select the shape or object you want to
match colors for.
2. Click the FORMAT tab.
3. In the Drawing group, click any of the
color options, such as Shape Fill, Shape
Outline, or Font Color.
a. The cursor will change to an
eyedropper.
5. Move the cursor over the color you
want to match and click.
a. To cancel the eyedropper
without picking a color, press
ESC.
Touch Devices
Interact with PowerPoint on any device
including a Windows 8 PC. Using typical touch
gestures, you can swipe, tap, scroll, zoom, and
pan your way through your slides.
Page | 2
http://ipfw.edu
Quick Guide for PowerPoint 2013 What’s New – January 2013
FILE Tab
2. In the Adjust group, click Remove
Background.
It replaces the Office button in PowerPoint
2007. The FILE tab provides file management
commands (e.g., Save As, Open, and Print).
FORMAT Tab
This new tab shows on the Ribbon when you
click a text or an object in a slide. It shows
format options for the selected text, picture,
video, or object.
Saving Locations
The new office 2013 provides 3 saving location
options.



SkyDrive – A Microsoft cloud storage. Users
will be able to use this file hosting service to
upload and sync files (a Microsoft account is
required).
Computer – Click Browse to navigate to the
desired location.
Add a Place – Allow the users to add Office
365 SharePoint and SkyDrive location for
quick access.
Saving a Presentation as a PDF File
1. Click the FILE tab > Save As.
2. Click the Browse icon.
Help Desk: [email protected]
Training: http://ipfw.edu/training
3. Navigate to the desired location.
4. Enter the desired name in the File name
field.
5. Click the Save as type drop-down list and
select PDF (*.pdf).
6. Click Save.
Saving a Presentation as a Video
1. Click the FILE tab > Export.
2. Click Create a Video.
3. Edit the video quality option, e.g.,
Computer & HD Displays.
4. Edit the timing option, if desired.
5. Change the Seconds spent on each slide
setting, if desired.
6. Click Create Video.
a. Save As window will pop up.
7. Navigate to the desired location.
8. Enter the desired name in the File name
field.
9. Choose to Save as type of MPEG-4 Video or
Windows Media Video.
10. Click Save.
Removing a Basic Background from
an Image
1. Select the image and click the FORMAT tab.
a. A selection box appears on the image,
with the suggested portions to be
removed highlighted in magenta. Use
the selection handles to modify the
area to be removed.
3. Click Mark Areas to Keep or Mark Areas to
Remove to customize the image.
4. When finished, click Keep Changes.
Trimming a Video Clip
1. Select the video, click the PLAYBACK tab.
2. In the Editing group, click Trim Video.
3. To trim the beginning of the clip, drag the
Start Time marker (green).
4. To trim the ending of the clip, drag the End
Time marker (red).
Organize Slides in Sections
1. In the Slides pane, right-click between two
slides.
2. Click Add Section.
3. Right-click the section marker named
Untitled Section and click Rename Section.
Page | 3
http://ipfw.edu
4. Enter a name for the section and click
Rename.
5. Repeat these steps to add more sections
throughout the presentation.
Quick Guide for PowerPoint 2013 What’s New – January 2013
Training: http://ipfw.edu/training
3. In the Advanced Animation group, click
Animation Painter.
Working with Sections
Moving a Section
1. Right-click the section’s name, click Move
Section Up or Move Section Down.
Collapsing Sections
1. To collapse a section, click the arrow next to
the section’s name.
2. To collapse all, right-click the section’s
name.
a. Click Collapse All.
Expanding Sections
1. To expand a section, click the arrow next to
the section’s name.
2. To expand all sections, right-click the
section’s name.
a. Click Expand All.
Removing Sections
1. Right-click section’s name,
a. To remove a section, click Remove
Section.
b. To remove all sections, click Remove All
Sections.
Copying Animation between Objects
1. Select the object or text with the animation
to copy.
2. Click the ANIMATIONS tab.
Help Desk: [email protected]
4. Click the object or text to paste the
animation.
a. To paint the effect more than once,
double-click Animation Painter.
Broadcast a Presentation Remotely
Note: This feature requires a Microsoft account.
1. Click the SLIDE SHOW tab.
2. In the Start Slide Show group, click the
Present Online drop-down menu > Office
Presentation Service.
3. If desired, check Enable remote viewers to
download the presentation.
4. Click CONNECT > Sign In.
5. Sign in with your Microsoft e-mail account.
a. Microsoft account: Hotmail, SkyDrive,
Xbox LIVE, or Windows Phone.
b. Note: The process may take several
minutes.
6. You can now send the link to the remote
viewers.
a. Or click Send in Email to send the link
via e-mail.
7. Click START PRESENTATION to begin.
8. When finished, in the Present Online group,
click End Online Presentation.
9. Click End Online Presentation to confirm.
Page | 4