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MINUTES OF A SPECIAL MEETING OF
THE NEWCASTLE PUBLIC WORKS AUTHORITY
(Opening Prayer and Flag Salute)
DATE:
September 22, 2014
TIME:
6:00 p.m.
PLACE:
NEWCASTLE MULTI-PURPOSE CENTER
705 NW 10TH
ITEM 1:
CALL TO ORDER/ROLL CALL
Karl Nail called the meeting to order at 6:02 p.m.
PRESENT:
Chair Karl Nail
Vice Chair Cindy Frizzell
Trustee Mike Fullerton
Trustee Wayne McDoulett
Trustee Gene Reid
ABSENT:
None
OTHERS PRESENT: Nick Nazar, General Manager; Kevin Self, Assistant General Manager; Dinah
Alizadeh, Executive Administrative Assistant; Ian Crittenden, Community Development Director;
Camille Dowers, NPWA Secretary; Ted Haxel, City Attorney
ITEM 2:
DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE
AGENDA
Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to approve the agenda. Board
polled: Cindy Frizzell, yes; Mike Fullerton, yes; Wayne McDoulett, yes; Gene Reid, yes; Karl Nail, yes.
Motion carried.
ITEM 3:
CITIZENS’ COMMENTS
Jim Gurley, 714 W. Hwy. 130, appeared and presented information packets to the board members
regarding the proposed water line extension south of Hwy. 9 at Western Ave.
Richard Holland appeared regarding his drainage plan for his new development on Main St. Nick Nazar
reported that no reply from ODOT has been received from correspondence sent to them regarding the
drainage proposal. Karl Nail informed Mr. Holland it would be on the next agenda.
ITEM 4:
DISCUSSION AND POSSIBLE ACTION ON AWARD OF TWO YEAR CONTRACT
FOR RESIDENTIAL POLY-CART, RECYCLING AND BULK WASTE PICK-UP
Nick Nazar presented the recommendation of staff for award of contract to Republic Services of
Oklahoma City, Option #2 for residential weekly trash pick-up, quarterly bulk pick-up, new polycarts on
all existing and new accounts; landfill use up to 1,000 pounds per customer per month; municipal
facilities service; special events; and recycling location services. Newcastle resident Geoffrey Brasel
appeared and inquired whether the landfill could be used by residents who have a water well and receive
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no water bill. He was advised that all Newcastle residents should receive a trash bill and their trash bill,
together with a photo ID, would allow landfill access and usage.
Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to award a 2 year contract to
Republic Services with the terms provided in Option #2 of its proposal. Board polled: Mike Fullerton,
yes; Wayne McDoulett, yes; Gene Reid, yes; Cindy Frizzell, yes; Karl Nail, yes. Motion carried.
ITEM 5:
DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF PAY APPLICATION
NO. 3 (FINAL) OF DOWNEY CONTRACTING, LLC, FOR SANITARY SEWER
IMPROVEMENTS AT NW 24TH STREET AND U.S. HWY. 62
Nick Nazar reported there was a difference in quantities of materials used in the project, causing a
reduction of the total amount claimed by Downey Contracting. Motion was made by Cindy Frizzell and
seconded by Wayne McDoulett for approval of Item 5 in the amount of $8,601.75 as final payment to
Downey Contracting, LLC. Board polled: Wayne McDoulett, yes; Gene Reid, yes; Cindy Frizzell, yes;
Mike Fullerton, yes; Karl Nail, yes. Motion carried.
ITEM 6:
GENERAL MANAGER’S COMMENTS
Water crews are continuing to work on the S. Hwy. 62 waterline installation. The easement for the Ross
Road waterline project is on the agenda tonight for acceptance. The required easement for the Hwy. 37
project is expected to be received soon. An electronics recycling event is being planned to be held in
October.
ITEM 7:
TRUSTEES’ COMMENTS
Gene Reid asked for a report from the city manager or staff regarding the S. Western Ave. waterline
extension. Nick Nazar said it will be presented at the next council meeting.
ITEM 8:
ADJOURNMENT
Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to adjourn. The motion
unanimously passed and the meeting was adjourned at 6:21 p.m.
Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and
legal advice by the City Attorney.
_______________________________
Chair
____________________________________
Vice Chair
________________________________
Trustee
____________________________________
Trustee
________________________________
Trustee
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MINUTES OF A SPECIAL MEETING
OF THE NEWCASTLE CITY COUNCIL
DATE:
September 22, 2014
TIME:
6:00 p.m.
PLACE:
NEWCASTLE MULTI-PURPOSE CENTER
705 NW 10TH
ITEM 1:
CALL TO ORDER/ROLL CALL
Karl Nail called the meeting to order at 6:51 p.m.
PRESENT:
Mayor Karl Nail
Vice Mayor Cindy Frizzell
Council Member Mike Fullerton
Council Member Wayne McDoulett
Council Member Gene Reid
ABSENT:
None
OTHERS PRESENT: Nick Nazar, City Manager; Kevin Self, Assistant City Manager; Dinah Alizadeh,
Executive Administrative Assistant; Ian Crittenden, Community Development Director; Camille Dowers,
City Clerk; Ted Haxel, City Attorney
ITEM 2:
DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA
Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to approve the agenda. Council
polled: Cindy Frizzell, yes; Mike Fullerton, yes; Wayne McDoulett, yes; Gene Reid, yes; Karl Nail, yes.
Motion carried.
ITEM 3:
CITIZENS’ COMMENTS
Jessica Blyden, 26 Walnut Hill, and others appeared regarding issues related to an oil and gas drilling site
and access road location adjacent to the Branderwood neighborhood. She requested the City of
Newcastle assist with these issues and the Western Avenue traffic problems. Branderwood resident Josh
Blyden appeared and stated for clarification that the reason they were appearing was the location of the
access road and entrance off of Western Ave. Also appearing were John Chiodo, 27 Branderwood,
President of Branderwood Home Owners Association; Misty Landreth, 14 Branderwood; Lisa Stalnaker,
13 Branderwood; and Staci Lockhart, 32 Walnut Hill. Mr. Chiodo stated the police have been responsive
but the problem resumes when the police are not present. He also stated the trucks are damaging Western
Ave. He stated notice was not received by Branderwood HOA but Crystal Lakes HOA was notified.
Misty Landreth commented on noise pollution. Staci Lockhart asked about regulating the private access
road. Lisa Stalnaker commented on school bus stop safety. Pictures of trucks on Western Ave. and a
letter from Jessica Blyden was presented to the City. Karl Nail offered and agreed to have the City
Manager and City Attorney meet with representatives from the oil and gas company, along with two or
three representatives from Branderwood HOA.
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ITEM 4:
DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF INTERLOCAL
AGREEMENT BETWEEN THE CITY OF NEWCASTLE AND THE NEWCASTLE
CHAMBER OF COMMERCE
Motion was made by Cindy Frizzell and seconded by Mike Fullerton to approve Interlocal Agreement
with the Newcastle Chamber of Commerce under Item 4. Council polled: Mike Fullerton, yes;
Wayne McDoulett, yes; Gene Reid, yes; Cindy Frizzell, yes; Karl Nail, yes. Motion carried.
ITEM 5:
DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF DRAINAGE
PLAN FOR PROPOSED CONSTRUCTION OF WAREHOUSE AT THE OG&E
McCLAIN POWER PLANT
Ian Crittenden recommended approval of drainage plan under Item 5 for direct discharge to the Canadian
River. Council polled: Wayne McDoulett, yes; Gene Reid, yes; Cindy Frizzell, yes; Mike Fullerton, yes;
Karl Nail, yes. Motion carried.
ITEM 6:
DISCUSSION AND POSSIBLE ACTION ON DEDICATION AND ACCEPTANCE
OF EASEMENT OF THE WEST 20 FT. OF BLOCK 3, LOT 22, RICHLAND PARK
ADDITION, SECTION 2; AND ADDITIONAL GRANTS OF EASEMENT IN THE
SW/4 OF SEC. 29-9N-4W.I.M., McCLAIN COUNTY, OKLAHOMA, FROM MARK
E. BALDWIN AND DONNA L. BALDWIN
Nick Nazar stated the easement acquired from Mark and Donna Baldwin is part of the Ross Road
waterline project. Motion was made by Gene Reid and seconded by Wayne McDoulett for acceptance of
easement under Item 6. Council polled: Gene Reid, yes; Cindy Frizzell, yes; Mike Fullerton, yes; Wayne
McDoulett, yes; Karl Nail, yes. Motion carried.
ITEM 7:
DISCUSSION AND POSSIBLE ACTION ON DEDICATION AND ACCEPTANCE
OF 20 FT. SANITARY SEWER EASEMENT LYING IN THE NW/4 OF SEC. 11- 9N4W.I.M, McCLAIN COUNTY, OKLAHOMA, FROM BYRON KEITH McKELLIPS
AND CARRIE McKELLIPS
Nick Nazar stated the easement granted under Item 7 was part of the settlement agreement with the
McKellips. Motion was made by Cindy Frizzell and seconded by Gene Reid for acceptance of easement
under Item 7. Council polled: Cindy Frizzell, yes; Mike Fullerton, yes; Wayne McDoulett, yes; Gene
Reid, yes; Karl Nail, yes. Motion carried.
ITEM 8:
DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF PAY APPLICATION
NO. 3 (FINAL) OF DOWNEY CONTRACTING, LLC, FOR SANITARY SEWER
IMPROVEMENTS AT NW 24TH STREET AND U.S. HWY. 62
Motion was made by Cindy Frizzell and seconded by Mike Fullerton for approval of Item 8 in the amount
of $8,601.75 as final payment to Downey Contracting, LLC. Council polled: Mike Fullerton, yes;
Wayne McDoulett, yes; Gene Reid, yes; Cindy Frizzell, yes; Karl Nail, yes. Motion carried.
ITEM 9:
DISCUSSION AND POSSIBLE ACTION ON SETTING DATE AND TIME FOR
HALLOWEEN TRICK-OR-TREAT NIGHT IN THE CITY OF NEWCASTLE
Motion was made by Karl Nail and seconded by Wayne McDoulett to hold Trick-or-Treat Night in the
City of Newcastle on October 31, 2014. Council polled: Wayne McDoulett, yes; Gene Reid, yes; Cindy
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Frizzell, yes; Mike Fullerton, yes; Karl Nail, yes. Motion carried.
ITEM 10: CITY MANAGER’S COMMENTS
The first annual Racer Dye 2014 will be held on Saturday, September 27th. Also, Emergency
Management is preparing for an Emergency Preparedness Safety Expo and blood drive on October 11th.
ITEM 11: COUNCIL MEMBERS’ COMMENTS
Gene Reid inquired about the Community Billboard commitment made. He also inquired about a
clarification of wording on the city engineer’s letter of recommendation. Wayne McDoulett inquired
about the search process for the city treasurer’s position. Cindy Frizzell asked about the broken windows
at the new hotel. Mike Fullerton asked about progress on the properties in town to be condemned.
ITEM 12: ADJOURNMENT
Motion was made by Wayne McDoulett and seconded by Mike Fullerton to adjourn. The motion
unanimously passed and the meeting was adjourned at 8:10 p.m.
Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and
legal advice by the City Attorney.
__________________________________
Mayor
____________________________________
Vice Mayor
__________________________________
Council Member
____________________________________
Council Member
__________________________________
Council Member