Financials
COINS Financials is a full financial information system designed specifically
for the construction industry.
COINS fits the needs of a wide range of contracting, house
building and other construction businesses and is easy to
Standard reports and enquiries for regular business
reporting.
use for people at all levels of the organisation. There are
Configurable reports and enquiries.
many options to configure the system to your own business
“Dig Deeper” enquiries from summary level down to
individual transaction details.
requirements, including a pre-configured COINS Firstbase
system that reduces implementation time while allowing full
customisation options.
Full handling of VAT, including non-recoverable VAT
for house building.
All COINS modules are fully integrated. You can also
Full multi-currency handling.
transfer information to and from estimating systems and
Extensive information security controls.
office productivity software, including spreadsheets, word
Extensive reporting options.
processing and email.
Overall features of COINS Financials include:
General Ledger, Purchase Ledger, Subcontract
Ledger, Cash Profiles, Contract Status, Expenses,
Cash Book, Contract Sales and Fixed Assets.
Instant update of transactions with controls defined to
your requirements.
Drill down from the summary level to individual transaction
details, such as the originating invoice for General Ledger entries.
GENERAL LEDGER
Trial Balance, Profit & Loss Account, Balance Sheet,
and other statutory and management reports, defined
to your requirements.
Flexible, multi-level coding structure.
Multiple companies with inter-company transaction
processing.
Integral consolidated reporting of both actual and
budgeted figures.
Reporting on previous financial periods with no time
limit.
SUBCONTRACT LEDGER
Payment certificate entry on either cumulative or ‘this
payment’ basis.
Flexible controls over approval and payment.
VAT using any mixture of invoices, self-billing, and
authenticated receipts.
Irish reverse charge VAT.
Printing of cheques designed to your requirements.
Integration with third party BACS and SEPA payment
software.
Production of Construction Act payment notices,
payment certificates and remittance advices designed
to your requirements for delivery by fax, email or on
paper.
Support for multiple tax schemes: UK CIS (electronic
communication with HMRC for verification and returns)
and Irish RCT.
Retentions, discounts, CITB levy, contra charges, and
other deductions.
Management of multiple subcontractor insurances and
other compliance requirements.
Flexible cost allocations.
Invoice processing and enquiries can be linked to document
images using Document Management.
PURCHASE LEDGER
Invoice registration and costing, either as a single
operation or as separate processes.
Invoice matching using full integration with COINS
Procurement.
Flexible controls over approval and payment.
Printing of cheques designed to your requirements.
Integration with third party BACS and SEPA payment
software.
Production of remittance advices designed to your
requirements for delivery by fax, email or on paper.
Subcontractor tax requirements on operated plant
hire invoices using integration with COINS Subcontract
Ledger.
Electronic receipt of invoices using COINS Electronic
Trading Community (COINS-etc).
Invoice processing and enquiries linked to document
images using COINS Document Management.
Flexible cost allocations.
CASH PROFILES
CONTRACT SALES
Tracking of all contract cash movements for both
revenues and costs.
One of the three sales ledgers available in COINS, this is
Current cash position for each contract.
contracts.
specifically designed for handling sales on construction
Actual cash flow enquiries and reporting by contract.
Processing of applications, valuations, and certificates.
Optional interest calculation.
Cash receipts with manual or automated allocation
and tracking of unallocated cash.
CONTRACT STATUS
Tracking of contract costs, revenues, estimates,
budgets, valuations and other contract information.
Contract commitments and accruals automatically
updated from COINS Procurement.
Reporting of contract costs, revenues, estimates,
budgets, valuations and other contract-based
management information can be defined to your
requirements.
Flexible coding structure including contract sections
and activities.
Flexibility to handle a mixture of different contract
types, from small contracts to major projects.
VAT using any mixture of invoices, self-billing, and
authenticated receipts.
Multiple revenue streams on one contract for one or
more clients.
Retentions, discounts, and other deductions.
Flexible revenue allocations.
HOUSE SALES FINANCIALS
Recording cash transactions associated with the sale
or cancellation of plots and part exchanges.
Processing journals which arise when the sale of a plot
or part exchange is completed.
Printing of completion statements designed to your
requirements.
Processing ground rent and service charges.
Contract Status tracks
contract costs, revenues,
estimates, budgets,
forecasts, and other
contract information.
CASH BOOK
SALES LEDGER
Automatically updated with full details of payment
runs and other cash book transactions from other
COINS modules.
Periodic recurring invoices.
Printing of invoices and statements designed to your
requirements.
Input of cheque requisitions and other direct cash
book transactions.
Cash receipts with manual or automated allocation
and tracking of unallocated cash.
Printing of cheques and remittance advices designed
to your requirements.
Flexible revenue allocations.
Standing orders for both receipts and payments.
Bank reconciliation using data downloaded from the
online banking systems of the major clearing banks.
FIXED ASSETS
Flexible enquiry facility allowing transaction tracing by
payee name, value, cheque number, etc.
Tracking of asset acquisitions, revaluations,
disposals, etc.
Multiple depreciation methods.
Depreciation costed to contracts or overheads.
Integrated with COINS Plant Control and Fleet
Manager for full asset management.
The Contract Sales module handles cash receipts with
automated or manual allocation, as well as unallocated cash.
Construction Industry Solutions Ltd
COINS Building
11 St Laurence Way
Slough, Berkshire
SL1 2EA
©2014 Construction Industry Solutions
OAFIN1108.1
T +44 1753 501000
F +44 1753 711010
E [email protected]
W www.coins-global.com