PROPOSAL NO. 3038
BOARD OF EDUCATION OF JEFFERSON COUNTY, KENTUCKY
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
C. B. Young, Jr., Service Center
3001 Crittenden Drive
Louisville, Kentucky 40209-1104
COMPETITIVE NEGOTIATION ON
FLIGHT TRAINING SERVICE
ADDENDUM NO. 1
ATTENTION ALL BIDDERS:
Please note the following changes to the above named bid and indicate on your bid form the fact that you acknowledge
receipt of this addendum.
ARTICLE 3 - DATE AND TIME OF CLOSING
3.1
The proposals will be received until 11:00 a.m., Eastern Time, Wednesday, July 30, 2014. All
proposals must be received by the date and time designated in this proposal and none will be
considered thereafter.
3.2
Any quotations received after scheduled time of opening will be returned unopened to the offeror.
ARTICLE 10 - EVALUATION CRITERIA
The Purchasing/Bid staff will first evaluate proposals as being responsive or non-responsive based on
the specifications provided. Second, a committee will evaluate proposals based on the information
provided in the vendor’s proposal, and any other information requested in the evaluation process. The
criteria for meeting the competitive range (and points for each) will determine the lowest evaluated
offeror.
POINTS POSSIBLE
1. Available classroom facility (equipment) & airport facility.
2. Plan to collaborate with The Academy’s airframe/power plant program
provider and with The Academy’s secondary Aerospace Pre-Engineering Program.
3. Ability to perform services (determined by staff, references, success rate/student
pilots license, etc.).
4. Cost
TOTAL
20
20
40
20
100
SPECIFICATIONS REVISED FOR ADDENDUM - FLIGHT TRAINING SERVICE
The bidder shall provide single-engine, flight training aircraft with fixed-pitch propellers and fixed-tricycle gear, on an
hourly rental basis.
The bidder shall have available and provide F.A.A. certified flight instructors for all ground/flight instruction.
The bidder shall have available and submit proposals for four-place training aircraft.
THE PROPOSAL SHALL INCLUDE THE FOLLOWING:
1. All fuel, oil and miscellaneous expenses are to be provided by the bidder.
2. A two million dollar ($2,000,000.00) liability insurance policy shall be in force on rental aircraft at all times during
the execution of this contract. A copy of said policy shall be forwarded to JCPS prior to execution of this contract.
3. Bidder-supplied flight instructors shall provide Negligent Instruction Insurance. The continued verification of said
Negligent Instruction Insurance shall be the sole responsibility of the bidder.
4. The successful bidder shall provide its liability and flight insurance with Jefferson County Public Schools listed as
Co-insured. The co-insurance shall include the Jefferson County Public Schools, all members of the Board of
Education, the Superintendent, school system staff and flight students.
5. 100% Aircraft Hull Liability Insurance Coverage shall be the sole responsibility of the bidder. Jefferson County
Public Schools and its agents shall assume no responsibility whatsoever for loss or damage, regardless of reason.
Additionally, the bidder's insurance carrier shall waive all rights of subrogation against Jefferson County Public
Schools, its agents and student pilots, in the event of partial or total loss.
6. Bidder shall provide "on airport" classroom standard instructional space consisting of at least 850 square feet, with
adequate lighting and climate control, in the event inclement weather prohibits flight.
7. The bidder's facility must be located within twenty (20) miles of The Academy @ Shawnee, 4001 Herman Street,
Louisville, Kentucky 40212.
8. Bidder must be able to simultaneously provide: 3 aircraft, each aircraft is a four (4) place-training aircraft.
9. Bidder must be able to provide, within 24-hour notification, four (4) F.A.A. certified flight instructors who are
current in category, class and type of aircraft and pre-approved by The Academy @ Shawnee principal or designee.
10. All bidders shall provide on-line, real-time computer or modem access to a F.S.S. or Duat System or be within a
reasonable distance to a F.S.S.
11. Any and all applicable Federal Aviation Regulations (FAR's) shall apply to the execution of this contract.
12. The staff reserves the right to inspect any bidder's facilities prior to awarding contract and inspect the contractor’s
facilities during the contract period.
13. Itemized statements and program data shall be provided at least monthly by the bidder to JCPS, listing total hours of
flight and instruction and the student signature and date. Upon request, bidder shall provide photocopies of
individually signed receipts for services rendered.
14. Only those persons designated in writing by The Academy @ Shawnee principal or designee shall have authority to
sign a receipt for services on behalf of JCPS/The Academy @ Shawnee. All receipts submitted without authorized
signatures affixed thereto shall be declared null and void.
15. Bidder's facility shall provide an environment that is free from unusual hazards and staffed with adequate personnel
to ensure the safety and well-being of JCPS students.
16. Any "off limits" areas for The Academy @ Shawnee staff and/or students shall be specified in writing and
forwarded to The Academy @ Shawnee principal or designee.
17. Bidder's flight instructors shall be responsible for maintaining a separate and legible record of student flight
activities (separate from the F.A.A. required student logbook entries) and will provide copies of this record to JCPS
on a monthly basis (see item 13).
18. If aircraft is flown from one airport to another to provide instruction, the expense of getting the aircraft to the
delivery site is the financial responsibility of the bidder.
19. An intercom system shall be installed in all training aircraft that enables instructors and students to communicate
with one another.
PROPOSAL NO. 3038
PROPOSAL FORM
FOR
COMPETITIVE NEGOTIATION ON FLIGHT TRAINING SERVICE
TO: Ken Popplewell
Director of Purchasing
Jefferson County Public Schools
C. B. Young, Jr., Service Center
300l Crittenden Drive
Louisville, KY 40209-1104
Attached to this PROPOSAL FORM, offeror is to outline his proposal including (but not limited to) the information
requested on the following pages.
NO COSTS ARE TO BE INCLUDED ON THE PROPOSAL FORMS. THE COSTS ARE TO BE LISTED ON
THE COST SCHEDULE FORMS.
THE PROPSAL FORMS ARE TO BE SUBMITTED IN THE LARGE ENVELOPE FURNISHED WITH THIS
PROPOSAL.
THIS PROPOSAL SUBMITTED BY:
___________________________________________________
*(Signature of Proposer)
___________________________________________________
(Name of Proposer - Print Legibly)
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(Address of Proposer)
Date___________________Telephone____________________
Area Code____________________
___________________________________________________
(Name of Company)
NOTE: A facsimile signature must be initialed in ink.
* If this form is not signed bid SHALL be rejected.
PROPOSAL QUESTIONNAIRE/RESPONSES -PROPOSAL NO. 3038
1. List equipment available in the classroom and for live flight training that will be used in The Academy @ Shawnee
program.
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2. How many four-place training aircraft do you possess?
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3. Where is your classroom located?
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4. What airport facility do you use?
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5.
Does the facility you use for flight training have a control tower?
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6.
Is there a way to collaborate with our contractor for the airframe maintenance and power plant part of The Academy
@ Shawnee aviation program and with the secondary Aerospace Pre-Engineering program to benefit all programs?
Give examples.
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7.
What is the success rate of your students in obtaining a pilot's license?
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8. List your FAA certified flight instructors and attach copies of their certificates and state their years of experience.
NAME
YEARS OF EXPERIENCE
CERTIFICATE NUMBERS
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9. How long has your institution provided this type of instruction? _______________________________________
10. List three sites/references (including phone numbers) where you have provided similar flight instruction.
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11. Can your company provide the $2,000,000.00 liability insurance policy? _________________________________
PURCHASING/BID DEPARTMENT
July 9, 2014