Minutes of SCRA Meeting No.56 – Wednesday 7th December 2011
Apologies: Mary Avola, Celeste Geer, Karl Apted
1
Notes from 22/11/11
- Wording of Memorial text discussed: Malcolm has prepared a list of all relevant and involved
parties to be "thanked" (engraved/written on the memorial site) to be sent to Memorials
committee, group present at previous meeting (non-quorate) had expressed support.
- No invoice from ACMI as yet.
- Website: Manieka to be retained to work on the website for a few hours per week.
2
Correspondence and Contacts
- Letter received regarding new CFA Bushfire advertising campaign; notifying e-mails were sent
to SCRA members shortly after.
- Valley Views requested feedback on community's reaction to advertisements.
- Malcolm attended a meeting with Peter Ryan, Minister for Police and Emergency Services,
regarding the upcoming bushfire season. Positive outcomes reported and a follow up meeting
scheduled for May.
3
Shire Report
- The Hurstbridge Office will be open until end of 2012; currently taking on new staff.
- Strathewen Pavilion: practical support has been applied for; paid 'staff' to help organise
pavilion affairs and forge a sustainable model for its future management.
Concerns raised over solar power frequently not working, suggested that the
generator be switched from shed to house.
- Mitcham Parish volunteers interested in continuing their work in the community; to be
arranged through SCRA from 2012; suggested that an agency be used to avoid any insurance
issues.
- Meeting with Stuart (Nillumbik CEO) still being organised, trying to find a suitable date.
4
Treasurer's Report
- $860k in the bank
- Data now in spreadsheet form to facilitate easier discussion.
- The school will provide invoices for payment and reimbursement so that SCRA can acquit the
grants we have received on their behalf.
5
Fire Safety Plan
- Discussion to be had regarding its goals in the timeframe of SCRA's existence.
Geoff and Malcolm to proceed.
6
Rebuilding Sustainably
- Final workshop on electrical appliances was well attended at St. Andrews.
- New attendees being attracted; a good sign of success (mixture of those planning to build
and those retro-fitting)
Malcolm to discuss with Hall Committee and school as to whether they could take advantage
of workshops as community projects; Karl has suggested waste water management and solar
power workshops.
7
Communications
- Manieka reports that "scra@tpg" is operational and linked in with Matt at Terasoft, who
remains as 'webmaster', putting in two hours of work per week to keep information on the
website moving and current.
Malcolm (Rebuilding Sustainably) and Geoff (Fire Safety Plan) to provide information for next
website update.
8
Land Management
- Funding received for a co-ordinator
- Waiting on final CERAP draft
- Applying for a $10k grant
- Demonstration of spray equipment planned for 10/12/11 at Peter Little's property on Chad's
Creek Road.
9
Community Strengthening
- Full report provided by Mary
- Christmas party to be held at the pavilion
- 3rd Anniversary Memorial event to be put on calendar/included in next newsletter. Still needs
clarity as to what will take place.
10
Telling Our Stories
- David and Celeste have met with Martin from "Big Stories, Small Towns".
- Proposing up to a dozen short films on different topics; for example, SCRA and the 2 year
anniversary.
- Assistance available, workshops suggested, for individuals who wish to record their own
stories (not necessarily for the website) in addition to these topics.
- $50k budget, Martin's services will be retained and Celeste used for expertise.
- Aim to have Celeste's footage used on the website; discussions under way with the
production company to facilitate this.
Celeste to prepare a report on costs and processes with aim of the program beginning in
February 2012.
11
School Walking Track
- On hold until Malcolm can obtain information/details.
12
Disaster Relief Fund
- Residents invited to suggest ways of spending money (eight responses so far).
- Potential ideas include: supporting energy based environmental initiatives; small grants for
holidays/trips; pavilion administration.
- Trustees to discuss ideas and create a framework, feed suggestions back to the community to
perhaps garner more interest and thoughts.
13
Memorials
- Contract still to be signed with Arterial: Preferred tenderer to be contracted when Arterial has
been signed off on (permits etc must go through first).
- Construction to begin in February 2012.
14
Darley Pasture Project
- Money yet to come through.
David to raise with Darley.
15
Hall progress and timeline
- 1/3 complete - concrete slab has been poured. Targeting end of May 2012 for completion and
September for Grand Opening (Hall Committee)
- Next invoice to be paid soon.
- Temporary Community Centre to be decommissioned by the end of June.
- Potential for Rebuilding Sustainably project to provide solar power to the hall.
2012 Meetings: Next meeting on Tuesday 24th January, followed by meetings on 28th
February, 27th March, 24th April, 22nd May, 26th June...and so on.
Strathewen Community Renewal Assoc Inc
PO Box 535
HURSTBRIDGE VIC 3099
Balance Sheet
As of 7/12/2011
6/03/2012
2:28:52 PM
Assets
Current Assets
Cash On Hand
Cheque Account
Cash Drawer
Total Cash On Hand
Short term investments
TD 141976910 (2503)
TD 143091759 (2504)
TD 143091783 (2505)
TD 144008943 (2506)
TD 144595832 (2507)
TD 144595881 (2508)
Total Short term investments
Trade Debtors
Total Current Assets
Property & Equipment
Clubhouse
Clubhouse at Cost
Clubhouse Accum Dep'n
Total Clubhouse
Tools and Equipment
Tool and Equipment at Cost
Equipment Accum Dep'n
Total Tools and Equipment
Office Equipment
Office Equipment at Cost
Office Equipment Accum Dep'n
Total Office Equipment
Total Property & Equipment
Total Assets
Liabilities
Current Liabilities
Loans from Members
Diana Robertson
Alison Pascoe
Total Loans from Members
Trade Creditors
GST Liabilities
GST Collected
GST Paid
Total GST Liabilities
Total Current Liabilities
Total Liabilities
Net Assets
Equity
Retained Earnings
Current Year Earnings
Total Equity
$22,562.70
$165.61
$22,728.31
$20,940.05
$30,538.28
$20,358.86
$80,000.00
$60,000.00
$60,000.00
$271,837.19
$22,000.00
$316,565.50
$920.00
-$61.00
$859.00
$119,701.27
-$46,787.00
$72,914.27
$2,809.61
-$464.82
$2,344.79
$76,118.06
$392,683.56
$0.00
$0.00
$0.00
$159,441.71
$14,382.33
-$17,009.31
-$2,626.98
$156,814.73
$156,814.73
$235,868.83
$155,529.94
$80,338.89
$235,868.83
Strathewen Community Renewal Assoc Inc
PO Box 535
HURSTBRIDGE VIC 3099
Profit & Loss Statement
1/07/2011 through 7/12/2011
6/03/2012
2:29:35 PM
Income
Grants
Grants Nillumbik Shire
Grants - Dept Human Services
Grants - DEECD
CEF (Bendigo Bank)
Total Grants
SCRA Donations
Interest Income
Total Income
$23,520.00
$146,545.45
$17,943.00
$113,770.00
$301,778.45
$4,334.37
$1,662.61
$307,775.43
Cost of Sales
Gross Profit
Expenses
Finance and legal
Accounting Fees
Bank charges
Insurance
Administration
Donations forwarded
Grant Co-ordination
Total Finance and legal
Administration
Dues & Subscriptions
Postage & Freight
Stationery
Total Administration
Member services
SMS service
Website
Events
Event catering
Venue Hire
Event supplies
Books & Journals
Personal Support
Total Events
Community equipment
Equipment repairs and maint
Equipment- to Assets
Community Centre
Telephone
Gas
Community Centre Supplies
Cleaning
Community Centre Maintenance
Total Community Centre
Memorial Building Project
Strathewen PS support
Total Expenses
Operating Profit
$307,775.43
$600.00
$5.75
$2,545.30
$739.00
$1,500.00
$5,909.62
$11,299.67
$125.18
$70.92
$471.37
$667.47
$2,612.04
$3,063.65
$4,244.35
$5,204.00
$15,643.25
$317.73
$45.45
$25,454.78
$38.30
$786.34
$1,119.19
$336.05
$310.72
$2,454.55
$250.00
$4,470.51
$173,363.64
$5,680.14
$227,436.54
$80,338.89
Other Expenses
Net Profit / (Loss)
$80,338.89