MEM
MORANDU
UM
TO:
UNC Chiief Academiic Officers
FROM
M: Dr. Juniu
us Gonzales,, Senior Vicee President ffor Academiic Affairs
DATE
E: December 21, 2015
ECT: Post Tenure
T
Revieew Training
SUBJE
In early
y 2014, a Bo
oard of Goveernors workggroup made up of two B
Board of
Govern
nors membeers, one Chieef Academic Officer, onee Departmennt Chair/Unit
Head, one Faculty Representattive, and twoo Chancellorrs reviewed tthe current U
UNC
Policy and Guideliine on the Reeview of Tennured Facultty (UNC Policy 400.3.3 and
3.1[G]). Thiis working group
g
was chharged with submitting rrecommendaations
400.3.3
to the President
P
on
n the inclusio
on of practicces to strengtthen the guiddelines
govern
ning post-ten
nure review. The follow
wing recomm
mendations w
were submitteed to
the Preesident for co
onsideration
n:
 Creeate greater alignment
a
beetween annuual performannce reviews and
post-tenure reviiew
 Claarify the proccess of a secoond level revview beyondd the departm
ment
chaair or unit heaad
 Provide training
g opportunitties for thosee involved inn the post-tennure
reviiew evaluation process
 Aud
dit the comp
pliance with ttraining andd process reggulations
 Creeate three asssessment cattegories
The am
mendments to
t policy and
d guideline w
were approveed in April 22014 and reqquire
that alll participantss in the post--tenure revieew process rreceive trainiing on how tto
conducct constructive and effecctive reviewss. A separatte work grouup made up oof the
Faculty
y Assembly Chair and Academic
A
Afffairs adminiistrators from
m across thee
system
m was appoin
nted to devellop the conteent for the neewly requireed training
modulees. They completed theiir work overr the summerr of 2014. G
General
Admin
nistration staaff worked with
w Eastern R
Research Grroup, Inc. to turn the wriitten
conten
nt for the traiining modulees into a webb-based trainning to be uttilized by alll
UNC constituent
c
in
nstitutions in
n order to coomply with tthe updated U
UNC Policyy.
These modules aree now availab
ble for use aand can be acccessed usinng the follow
wing
link: http://old.nor
h
rthcarolina.ed
du/aa/tenureetraining/inddex.php
UNC General Administration will be conducting a process audit of institutional
processes and procedures as they relate to post-tenure review next fiscal year. Part
of this audit will be ensuring that all required individuals have received training.
At the end of the training modules, there is an Attestation of Completion that
faculty members should print, sign and submit to their Department Chair. The
Department Chair will certify to their Dean that all required individuals in their
Department have completed the post-tenure review training. The Dean will certify
to the Provost that all required individuals (including themselves) have completed
the required training, and the Provost will certify to General Administration that all
required individuals have received training. All required individuals should
complete training by June 1, 2016.
The training provided by General Administration is not meant to be a
comprehensive training of each constituent institution’s policies and procedures
and often refers individuals to their own campus’ policies. Therefore, you may
wish to consider providing additional training on specific policies, procedures, or
requirements your institution has.
Members of the Faculty Assembly, Academic Administrators, and Provosts have
provided preliminary feedback on the modules. Some of this feedback has already
been incorporated. Over the course of the next several months, General
Administration will conduct a full evaluation of the training and devise a plan for
revising the training based on that feedback. More information regarding this
evaluation plan is forthcoming.
A “Quick Guide” to the training has been provided in the attached document.
Please share this memo along with the attachment with your faculty. If you should
have questions or experience difficulty with the training, please contact Samantha
McAuliffe-Raynor, [email protected] or 919-843-6790.
cc: Samantha McAuliffe-Raynor, Director for Special Projects & Strategic
Assessment
Post-T
Tenure Review
R
Trraining M
Module Q
Quick Gu
uide
Accessin
ng the Train
ning
Website: http://old.no
orthcarolina.edu/aa/tenu
uretraining/inndex.php
Login: Campus
C
Userrname and Password
P
Navigatiing the Traiining
The mod
dules are bestt viewed in Internet
I
Exp
plorer or Gooogle Chromee web browssers. Viewinng in
Firefox may
m not allow
w for full fun
nctionality.
The mod
dules have beeen optimizeed for viewin
ng on tabletss
Please bee sure the sou
und on yourr viewing dev
vice is turneed on and thee volume adjjusted so thaat
you can hear
h the narrrator. A prin
ntable versio
on of the trai ning is availlable in the R
Resources
section of
o the training
g website.
A navigaation menu can
c be openeed by clickin
ng on the lighht gray doubble arrow in tthe upper lefft
hand corn
ner of the traaining windo
ow. To close the menu, click the arrrow. Users ccan navigatee
between modules usiing this navigation menu
u. Navigatioon is also avaailable utilizzing the slidee bar
at the botttom of the video.
v
Allow
w enough tim
me for the viideo to load when using the slide barr.
Finally, the
t arrows att the bottom of the video
o can also bee used for naavigation purrposes.
The train
ning should take
t
no moree than 20 min
nutes if view
wed at once. You can start and stop the
training at
a any time. The training
g window will
w time out aafter 8 hourss of inactivitty and will
require you
y to log baack into the system
s
to acccess the trainning. Trainiing will not aautomaticallly
resume where
w
the useer left off bu
ut it is possib
ble, utilizing the methodss above, to nnavigate to thhe
place wh
here the train
ning ended.
Resource Documentts
urce documeents provided are only meant
m
to be eexamples. Please refer too your
The resou
institution’s policies and procedu
ures for the forms,
f
criteriia, and speciific procedurres observedd at
your insttitution.
Included as a resourcce is a PDF, printable version of the training moddules. Theree is also a
printable version of the
t Attestatio
on of Complletion docum
ment.
pletion
Attestatiion of Comp
After vieewing all of the
t training modules,
m
pleease print, siign, and subm
mit the Attestation of
Completiion to your Department
D
Chair. The Department Chair will ccertify to thee Dean that aall
required individuals received
r
traiining. The Dean
D
will ceertify to the P
Provost that all required
individuaals in the Sch
hool/Collegee received trraining and inn turn, the P
Provost will ccertify to UN
NC
General Administrati
A
ion that all required individuals receeived trainingg.
Who is Required
R
to Take the Training?
T
UNC Pollicy requiress that all indiividuals invo
olved in postt-tenure reviiew receive ttraining. Thhis is
inclusivee of peer-reviewers, facu
ulty memberss under revieew, Departm
ment Chairs, and Deans.
Can I Offfer Feedba
ack on the Training?
T
nistration will be undertaaking a full eevaluation of the trainingg modules.
UNC General Admin
More infformation wiill be shared on the plan for the evaluuation in thee coming weeeks.
Who Do I Contact if
i I Have Trrouble?
xperience tro
ouble with th
he training modules,
m
pleaase contact S
Samantha MccAuliffe-Rayynor,
If you ex
[email protected] or
o 919-843-6
6790.