Word Chapter 2 More Skills 11 Record AutoCorrect Entries AutoCorrect corrects common spelling errors as you type; for example, if you type teh, Word will automatically correct it to the. You can also use AutoCorrect to create shortcuts for commonly used phrases. To complete this project, you will need the following file: wrd02_MS11Budget You will save your files as: Last_First_wrd02_MS11Budget Last_First_wrd02_MS11Snip 1. Start Word 2013. Open the student data file wrd02_MS11Budget. Save the file in your chapter folder as Last_First_wrd02_MS11Budget and then add the FileName field to the footer. 2. On the File tab, click Options. In the left pane of the Word Options dialog box, click Proofing, and then under AutoCorrect options, click the AutoCorrect Options button. The existing AutoCorrect options display in a list near the bottom of the AutoCorrect dialog box. 3. In the AutoCorrect dialog box AutoCorrect tab, verify that the Replace text as you type check box is selected. In the Replace box, type shoud and in the With box, type should Compare your screen with Figure 1. Adapted from SKILLS FOR SUCCESS USING MICROSOFT OFFICE 2007, 1st Edition, by Kris Townsend. Copyright © 2009 by Pearson Education, Inc. Reprinted and Electronically r eproduced by p ermission of Pearson Education, Inc. Upper Saddle River, New Jersey. AutoCorrect stores misspelled words in the Replace column and correct spellings in the With column. In this manner, it knows which word to insert if a word is misspelled. Here we are adding another entry to the AutoCorrect list. Word Options dialog box AutoCorrect dialog box New AutoCorrect entry Existing AutoCorrect entries Figure 1 Microsoft Office | Chapter 2 - Microsoft Word - Record AutoCorrect Entries More Skills: SKILL 11 | Page 1 of 3 4. Near the bottom of the AutoCorrect dialog box, click the Add button, and then click OK. If you see the Replace button, click it instead. Click OK to close the Word Options dialog box. If someone else has already added a correction, a Replace button will display in place of the Add button. 5. In the paragraph that begins I just received, click to position the insertion point between City Council and the period at the end of the paragraph. 6. Type a comma, and then add a space. Type the following text exactly as written, and watch your screen when you misspell shoud: and I thought you shoud see the plans for the remainder of the year Compare your screen with Figure 2. Word should automatically corrected Figure 2 7. In the paragraph that begins In accordance with, select the text Aspen Falls Planning Department. 8. On the File tab, click Options. In the Word Options dialog box, click Proofing, and then click the AutoCorrect Options button. Notice that the selected phrase automatically displays in the With box. 9. In the Replace box, type afpdx When you create a shortcut for a phrase you type frequently, it is often a good idea to use an acronym of the phrase, and then add another letter to create a word that will never be typed so that you don’t accidentally use AutoCorrect when you don’t want to. Near the bottom of the AutoCorrect dialog box, click the Add button, and then click OK. If someone else has already added this correction, click Replace instead. Click OK to close the Word Options dialog box. 1. Press Ctrl + End to move to the end of the document. In the middle line of the last 1 paragraph, select and then delete the words our own. Type afpdx and then press SpaceBar to use AutoCorrect to insert the text Aspen Falls Planning Department. If you have two spaces after the phrase, delete one of them. 10. You can also activate AutoCorrect to expand a shortcut by typing any punctuation mark or by pressing Enter . Microsoft Office | Chapter 2 - Microsoft Word - Record AutoCorrect Entries More Skills: SKILL 11 | Page 2 of 3 12. Open the AutoCorrect dialog box again. In the Replace box, type afpdx to highlight the phrase in the list, as shown in Figure 3. AutoCorrect entry afpdx selected Figure 3 Start the Snipping Tool. Click the New button arrow, and then click Full‐screen Snip. In the Snipping Tool mark‐up window, click the Save Snip button . 14. In the Save As dialog box, navigate to your chapter folder. Be sure the Save as type box displays JPEG file. Name the file Last_First_wrd02_MS11Snip and then press Enter . Close the Snipping Tool mark‐up window. 5. With the Aspen Falls Planning Department AutoCorrect still highlighted, in the 1 AutoCorrect dialog box, click Delete. In the Replace box, type shoud and then click Delete. Close the dialog boxes. 6. Save 1 the document, and then Close Word. Submit the Word and snip files as directed by your instructor. 13. You have completed More Skills 11 j Microsoft Office | Chapter 2 - Microsoft Word - Record AutoCorrect Entries More Skills: SKILL 11 | Page 3 of 3
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