Bill S13-030
“Let’s Be Organized”
Sponsored by: Senator Bird
Co-Sponsored by:
_____________________________________________________________________________
Whereas: There is currently a form of record keeping, and;
Whereas: This form of record keeping is not always organized, is not always timely, and the
information is not always readily accessible by every branch of the Student Government, or the
student body in general and;
Whereas: A more organized method of recording should be imposed, to allow for more
reasonable access to documents that are related to, financial records, grant requests, legislation,
and Student Government activity, and;
Whereas: This is essential to representing both the student body and the community positively,
and;
Whereas: PETEsync is a new initiative being undertaken by the Student Government, in order to
connect all student organizations, and the student body, so;
.
Therefore Let It Be Resolved: That this legislative body, will take the following course of
action in order to better this organization as a whole:
A copy of all financial records involving A&S fees including, but not limited to: grant request,
ERFs, financial spreadsheets, receipts, approved budgets, and auditing records, will be kept
both as a hard copy within the Student Government Office and as an electronic file within
PETEsync; that the records on PETEsync should be accessible to any and all entities at all times.
Furthermore, any request for a hard copy should be entertained by an official clerk, and fulfilled
within four business days. This will allow for a more efficient process in the auditing system, as
well as coincide with both the Student Government Statutes and Florida Sunshine Law.
Therefore Let It Further Be Resolved: That a copy of all records relating to all other
government activity including, but not limited to: passed legislation, failed legislation,
committee meeting minutes, general assembly minutes, unofficial meeting minutes, executive
meeting minutes, senate bi-weekly reports, and executive bi-weekly reports will be kept both as
a hard copy within the Student Government Office and as an electronic file within PETEsync;
and that these records also, when on PETEsync should be accessible to any and all entities at
all times. Furthermore, all request for hard copies must be entertained by an official clerk, and
fulfilled within four business days. This ensures transparency, efficiency, and will allow for
the Student government to be more organized in our pursuits, as well as coincide with both the
Student Government Statutes and Florida Sunshine Law.
_____________________________________________________________________
Attest:
_________________________
Mark Lombardi-Nelson
Student Body President
_______________________________
Jordan Iuliucci
Senate President Pro-Tempore