Position Description
Position title:
Competitions and Events Coordinator: Touch Football WA
Classification:
Band 2 Coordinator Level (Refer to the Touch Football Australia Certified Agreement)
Reports to:
WA Business Development Manager
Introduction
Touch Football Australia (TFA) is the governing body for the sport of Touch Football in Australia.
Touch Football is a sport that is thrilling, enjoyable and accessible to all.
TFA is responsible for the overall leadership, management, administration and development of Touch Football across the
nation. This is conducted through the unique management model where there are states under direct control of this body
and core partnerships with the states of New South Wales and Queensland.
TFA has core values that include leadership, integrity, professionalism, diversity and excellence. Using these values our
mission is to provide direction for the sport of Touch Football and develop our dynamic game to the position of Australia’s
leading community sport. We have professional people working in all facets of the organisation and believe we make a
positive difference to people lives.
Location
Perth, Western Australia
Job Description
A. Primary Purpose of the Role
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To coordinate and administer all Touch Football Australia Competitions and Events for the relevant location in an
efficient and effective manner.
B. Job Responsibilities
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Implement and monitor with state operations the coordination of the day-to-day operations of Touch Football
Competitions, including an orientation program to be developed/maintained for all Competition Coordinators and
support staff like Ground Controllers.
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Informed by the TFA Competitions Manual, provide direction to TFA competitions, ensuring players, members
and volunteers are engaged.
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Implement strategies, policies and procedures to efficiently manage competitions so they become standardised,
efficient and effective while allowing for localised variance.
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Continually evaluate and benchmark all competitions and suggest strategies for improvement.
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Oversee all aspects of team/player nomination and competition allocation.
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Ensure that all competitions are appropriately resourced with staff, volunteers and officials.
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Coordinate and administer all compliance matters associated with conducting competitions – e.g. guidelines,
rules/conditions of entry, by-laws and disciplinary matters.
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Provide and assist in quality assurance mechanisms with team delegates’ meetings and feedback forums for
competitions.
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Promote and develop all competitions, including advertising, promotions and marketing, aligned to the
TFA Visual Guidelines.
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Liaise with the relevant direct reports and TFA staff on competition issues, ensuring smooth operations between
state and national staff.
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Provide strategic direction both on a national and state level for competition expansion and improvements.
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Long term facility planning and positioning in all locations, which will require proactive work and consultation
with Government.
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Ensure technical programs and educational aspects are conducted at all competitions in line with current
national platforms and advice.
Budgeting and Financial Support
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Monitor all income and expenditure relating to the Touch Football Competitions, with a progression towards
standardised processes and procedures.
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Work in conjunction with management to prepare budgets for events and competitions.
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Report and evaluate the business of the competitions upon request.
Event Planning and Delivery/Coordination
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Coordinate, produce and disseminate all information relating to the conduct of Touch Football and
TFA Events as required, working with the overall Business Development stream.
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Implement and monitor with the above and state operations the coordination of all state events, including an
orientation program.
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Implement strategies, policies and procedures to efficiently manage events so they are standardised, efficient
and effective, while allowing for localised variance.
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Continually evaluate and benchmark all events and recommend strategies for improvement, through BDM).
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Ensure that all events are appropriately resourced with staff, volunteers and officials.
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Coordinate and administer all compliance matters associated with conducting events – e.g. guidelines,
rules/conditions of entry, by-laws and disciplinary matters.
»
Provide and assist in quality assurance mechanisms with team delegates meetings and feedback forums for
events. Promote and develop all events, including advertising, promotions and marketing, aligned to the
TFA Visual Guidelines.
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Manage and monitor the member database and conduct appropriate State communications through
Campaign Monitor.
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Provide strategic direction both on a national and state level for event expansion and improvements.
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Long term facility planning and positioning in all locations for major events, which will require proactive work
with Government.
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Ensure financial and budgeting practices on events are conducted and justified.
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Attend/contribute to national Major Events Program as required.
Strategic Development of New Competitions and Events
Required strategic focus for events and competitions from the current TFA Strategic Plan:
Target: One million participants Australia wide
Outcomes
i.
Increase overall participation in the sport of Touch Football through the provision of diverse annual events:
o
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Corporate and Beach Touch events (City Beach and other locations) and potential Knockout, social
inclusion/cultural and partner related events (e.g. NRL WA).
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Delivery of TFA events in WA including State Championships, Junior State Championships, School Series and
Super League (incorporating Healthway/’Live Lighter’ and Harvey Norman sponsor requirements).
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Corporate Competition and community initiatives.
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Internal Masters/Youth/School – National events.
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Develop TFA centrally managed competitions in WA.
Target: 400 Locations Australia wide
Outcomes
i.
Benchmarking and mapping of all current facilities and the securing of high quality facilities for the
administration and conduct of Touch Football, including:
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Mapping of growth areas and potential facilities for Touch.
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Facility maintenance and management policies adopted/promoted.
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Facilities operated by partners (regions/States or TFA).
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Touch specific venue – home of Touch in WA.
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Facility assessment policy.
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Primary lease holder initiatives and investigation of current issues.
Target: Delivering the sport to a high satisfaction level of 75%
Outcomes
i)
Consistent provision of leading practice competitions and events; meeting/exceeding minimum standards
(includes branding, presentations/delivery, benchmarking feedback etc) including:
Promotion and implementation of the TFA Competitions Manual and Major Events Reporting/Planning.
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Start-up processes for Affiliates and guides for conduct.
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Benchmarking and mapping.
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Delivery of an Annual Forum.
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Target: One million exposures annually
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Implementation of the TFWA Marketing-Communications Plan including regular liaison with the media and
executions to promote Harvey Norman NRLTF/Touch Football Australia.
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Continually evaluate sponsorship opportunities and service current contracts relating to Touch Football
competitions.
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Promote domestic competitions internally through emails and digital/hard copy newsletters and
publications and channels.
Target: Leading practice through significant review and update of organisational resources and policies
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General Administration - attend to all incoming correspondence relating to the competitions and events.
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Attend meetings and respond to action items as required.
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Be conversant with the rules, procedures and TFA Constitution.
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Ensure a good working knowledge of the TFA Insurance Scheme.
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Attend professional courses, workshops and/or meeting which will add to the development of skills of the
position, as determined by TFA management.
C. Key Relationships - Work under the direction of the TFA management structures as directed.
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Work with relevant TFA personnel in the Business Development and Marketing stream, as well as General
Manager – Engagement and Compliance, Competitions Strategy Manager, Business Operations and Sport
Operations staff.
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Work with relevant personnel in various levels of government; in particular the relevant regulatory bodies
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pertaining to ground hire and leasing and sponsorship provision and compliance.
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Work closely with key volunteers and officials of the sport, including referees, clubs and participants.
D. Key Selection Criteria
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Demonstrated success in the delivery of sporting programs.
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Excellent written and oral communication skills supported by interpersonal skills of a high order.
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Demonstrated negotiation, networking and facilitation skills.
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Demonstrated initiative and self-management.
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Excellent organisational skills.
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Ability to evaluate and improve policies and procedures with a problem solving approach.
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Ability to supervise staff and volunteers.
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Excellent understanding and application of customer service principles.
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Demonstrated computer literacy relating to competition management.
E. Qualifications
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Tertiary qualifications in sport management or related experience are desirable.
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Experience in conducting competitions/events or equivalent.
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Knowledge of the sport of Touch Football desirable though not essential.
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Experience working with competition management software an advantage (e.g. SportsTG network).
F. General Requirements
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Capacity to work outside of normal working hours and undertake travel as required.
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Current drivers licence.
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Display a high quality of personal appearance and conduct fitting of the position.
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Always observe strict confidentiality.
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Promote Touch Football internally and externally by upholding all organisational values.
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Be able to work well within a team environment.
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Willing to work under the provisions associated with the Certified Agreement of TFA and abide by the
policies of the organisation.
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Work within and promote, through personal action, the TFA Corporate Culture.