No. _______________
Surfboard: Donation
to the California Surf Museum
312 Pier View Way • Oceanside CA 92054
(760) 721-6876 • www.surfmuseum.org
Name __________________________________________________________________________________________________________________
Address ________________________________________________________________________________________________________________
City, State, Zip __________________________________________________________________________________________________________
Phone __________________________________________________________________________________________________________________
Email___________________________________________________________________________________________________________________
I / We _____________________________________________ hereby give to the California Surf Museum absolute
and unconditional ownership of the following, together with all copyright (in all media by any means or
method now known or hereafter invented) and associated rights which I / We have.
Detailed description of surfboard being donated.
Note color, size, fins, markings, condition, etc.:
Donor’s
Estimated Value
_______________________________________________________________________________________________________ $ ______________
_______________________________________________________________________________________________________________________
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_______________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________
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I do hereby declare that I am the lawful owner of the above surfboard and/or have legal authority to make this
gift, and, I have read and agree with the provisions of the “California Surf Museum Collection Policy” on the
reverse of this form.
CSM representative: identification verified; form of ID and number __________________________________
The California Surf Museum is a 501(c)(3) nonprofit organization. Federal tax identification number 33-0215579.
Donor Signature ____________________________________________________________________________ Date _______________________
Donation received by________________________________________________________________________ Date _______________________
CSM REPRESENTATIVE/TITLE
5823.SD-010215
California Surf Museum Collection Policy
1. Purpose of Collections
The purpose of the California Surf Museum,
herein after referred to as the CSM, is to
collect, preserve, document and exhibit
artifacts that represent the cultural heritage of
surfing and wave riding world wide, with the
history of California surfing in general.
The CSM exists for the purpose
of providing education, inspiration and
enrichment for all people through exhibition
and explanation. The goal of the CSM is to
educate and enlighten all people about the
past, present and future of surfing for the
enjoyment of the public.
This document affirms the policies and
explains administrative intent governing the
acquisition, use and disposition of items or
collections by the CSM.
2. Acquisitions
2.1. Conditions of Acceptance
With very few exceptions, all acquisitions,
gifts, purchased objects and/or collections are
unconditional. The CSM cannot accept objects
on which the owner has placed restriction that
would affect exhibit use, loans and disposal in
accordance with CSM policy. The CSM cannot
accept objects with restrictions requiring
that they be placed on exhibition or that a
collection is to be permanently kept together.
Under extraordinary circumstances, objects
and/or collections can be accepted with the
requirement that CSM retain ownership for a
negotiated period of time.
2.2. Appraisal and Authentication of
Acquisitions
No member of the CSM staff shall, in his or
her official capacity, give appraisals for the
purpose of establishing the tax-deductible
value of a gift or purchase offered to the
CSM. The Internal Revenue Service prohibits
appraisal from a recipient institution that is
directly involved with the transaction. Only
appraisals from disinterested third parties are
accepted. Where appropriate, the CSM will
assist owners in finding qualified professionals
who can provide appraisals. Identification and
authentication of objects may be given for
educational purposes only.
2.3. Documentation of Acquisitions
All acquisitions must be recorded on a CSM
donation form, and shall contain the following
information:
REVISION 1, JANUARY 2015
• Name and address of said person(s)
that are to transfer ownership of
objects(s) to the CSM
• Valid identification of donor
• Description of all objects and/or
collections donated
The Curator or the Director in charge
of collections (or their designee), herein
after referred to as the Curator, are the
only authorized representatives of the CSM
allowed to accept acquisitions of objects
and/or collections. This includes the review
of the CSM donation form. Objects or
collections of questionable origin must be
investigated with regard to their origin and
legitimate ownership before the CSM will
accept custody of said items.
permission of the CSM Board of Directors.
All objects or collections must have its
original CSM documentation and the Curator
approval before its transfer. All objects to be
removed from the CSM for disposal should
be photographed for documentation purposes
before transfer.
All objects or collections with a fair
market value reasonably expected to be in
excess of $500.00 USD, require prior approval
of the CSM Board of Directors before transfer
from the CSM.
3. Dispositions
Acquisition: involves all transactions by
which title to incoming objects is transferred
to the CSM or by which the objects come
under the professional administrative and
curatorial control of the CSM, and includes
gifts, bequests, purchases, exchanges and
other transfers, in addition to collection by the
CSM staff.
3.1. Ethical Constraints
The CSM acts as the custodian of objects
that are for the benefit of society. This,
at times, requires permanent removal of
objects from the collection that no longer
contribute to the comprehensiveness of
the CSM collection and/or useful purposes
and activities of the CSM. The CSM’s legal,
moral, and professional obligation maintains
its collection for the public good; this policy
extends to dispositions as well.
3.2. Recommendation of Dispositions
Each object being considered for deaccession
must have been the recommendation of
the Curator. Objects that were previously a
significant part of the CSM collection may
become surplus. Removal or culling of such
objects from the collection is a continual and
routine process. Objects that will improve
and refine the CSM collection must replace
disposal of redundant objects. Objects in the
collection should be retained permanently
if they continue to contribute to the
comprehensiveness of the CSM collection.
3.3. Disposal
The Curator is required to review all
objects and collections to be considered for
disposal. No objects or collections may be
removed from the CSM collection without
the recommendation of the Curator and
approval from the Board of Directors. Objects
or collections should not be given or sold
privately to CSM employees, volunteers
or their relatives, without discussion and
4. Definitions
Accession: specific procedures that are
followed in the logging of new objects into the
CSM collection following acquisition.
Collection: an assemblage of objects
acquired and conserved because of their
surfing and historic significance and
educational value.
Curation: all aspects of professionally caring
for the collections and the objects they
contain, including, but not limited to, acquiring,
accessioning, cataloging, maintaining,
preserving, restoring, deaccessioning and
disposing of the CSM collections or objects.
Deaccession: specific procedures that are
followed in removing objects from the CSM
collection in preparation for disposition.
Disposition: involves all transactions by which
title to outgoing objects is transferred from the
CSM to another institution or individual(s).
Object: all collection material, including, but
not limited to, surfboards, artifacts, articles,
photographs, illustrations, drawings, archival
and library materials, film, movies, posters,
music, artwork, tolls, magazines, books, swim
wear and other related surfing material.
Initial _______________