JOB DESCRIPTION
Job Title:
Apprenticeship Coordinator / Lead IV
Grade:
Grade F
Hours:
37 hours per week (pro-rata)
Location:
Framwellgate Moor Campus
Department:
Early Years, Health and Care
Accountable to:
Head of School
Job Purpose
The post holder will be responsible for coordinating assessments on Apprenticeships and
Work Based learning provision within the School of Early Years, Health & Care.
Key Result Areas
The post holder will be a member of the course teams within the School and ensure
effective coordination of Employer Responsive provision, full cost and externally
funded projects through the development of meaningful, long term relationships with
employers, external agencies and Governing bodies in order to deliver a high quality,
responsive curriculum portfolio.
The post holder will contribute to course developments and administration and will
contribute to the effective and efficient organisation and delivery of learning
programmes, e.g. Apprenticeship workshops. The post holder will be required to
meet with employers and determine training needs analysis of employees and
matching this to appropriate qualifications.
General Responsibilities
1. Negotiation of a weekly and annual schedule of assessor case loads and
coordination of assigned duties.
2. A wealth of experience in engaging with a wide range of employers to
promote business development and training needs.
3. To develop effective external relationships to promote and drive the
employer responsive offer that is flexible and meets the needs of learners
and employers.
4. Support the delivery and assessing of programmes up to Level 3
equivalent together with underpinning knowledge.
5. Carry out observation of assessment practice and lead internal verification
in line with V1 standards, IQA guidance.
6. Co-ordination of specific Apprenticeship / WBL programmes.
7. Maintaining records to track student achievement and performance.
8. Develop and co-ordinate the delivery of discrete training for employers to
meet workforce training and development needs.
9. Assisting with the development of Individual Learning and Action Plans.
10. To coordinate a team of assessors via case loading ensuring compliance
with legislation, insurance, sign ups and reviews.
11. Provide co-ordination and work with the delivery team and the Business
Development team to meet and exceed targets and business objectives
including success rates, financial and quality targets.
12. Liaise with CIS to ensure student framework claims are timely and
accurate.
13. To monitor and update procedures and processes in agreement with
Student Records and Business Assurance to ensure compliance with
internal and external audit requirements and outcomes of audit actions.
14. Proven track record of supporting students and WBL candidates to
achieve qualifications through:




Organising and carrying out work based observations and
assessments as required by specific programmes.
Recording and providing feedback to students.
Developing materials to support learning.
Guiding and tutoring in support of students.
15. Keeping up-to-date registers and student records, collating data related to
retention, achievement, attendance and student progression.
16. Demonstrate the ability to successfully network and develop key client
relationships.
17. Ensuring subject knowledge and vocational practice is up-to-date within
Early Years, Health & Care.
18. Production and completion of student / candidate progress reviews and
reports.
19. Involvement in quality improvement procedures including course and
curriculum area reviews.
20. Contributing to student interviews, promotional activities, open events
employer liaison and other College events.
21. Maintaining a safe working environment.
22. Match training needs to appropriate qualifications and coordinate
assessors.
23. Liaison with external bodies, eg Awarding Bodies/OFSTED.
24. To promote the mission, vision and values of New College Durham
25. To ensure effective communications within and between teams, be
involved in and participate in meetings, team briefings, development days,
etc.
26. To engage with line manager in regular appraisals and performance
reviews against agreed objectives.
27. To be responsible for actively identifying own development needs
28. Staff must take reasonable care, and be aware of their responsibilities
under the Health and Safety at Work etc. Act (1974) and to ensure that
agreed safety procedures are carried out to maintain a safe environment
for staff and visitors to the College.
Variation in the Role
Given the dynamic nature of the role and structure of New College Durham, it must
be accepted that, as the College's work develops and changes, there will be a need
for adjustments to the role and responsibilities of the post. The duties specified
above are, therefore, not to be regarded as either exclusive or exhaustive. They
may change from time to time commensurate with the grading level of the post and
following consultation with the member of staff.
Equality and Diversity
The College is committed to equality and diversity for all members of society. The
College will take action to discharge this responsibility but many of the actions will
rely on individual staff members at New College Durham embracing their
responsibilities with such a commitment and ensuring a positive and collaborative
approach to Equality and Diversity. This will require staff to support the College's
initiatives on Equality and Diversity which will include embracing development and
training designed to enhance practices and the experiences of staff, students and
visitors to the College with an all inclusive approach that celebrates differences.
Failure to embrace these commitments may lead to formal action.
If you as a member of staff identify how you or the College can improve its practice
on Equality and Diversity please contact the Equality and Diversity Officer in Human
Resources 0191 375 4025. Alternatively if you wish for any support or assistance
with regards to Equality and Diversity please again contact the above individual.
Commitment to Safeguarding Vulnerable Groups
New College Durham is committed to safeguarding & promoting the welfare of
children and young people, as well as vulnerable adults, and expects all staff and
volunteers to share this commitment.
PERSON SPECIFICATION
Job Title:
Apprenticeship Coordinator
(Early Years, Health and Care)
Qualifications





Relevant vocational qualification at Level 3 or above.
A1 and V1 Assessor and internal verifier qualifications (or
equivalent)
A Cert Ed or equivalent teaching qualification
Evidence of continuous professional development
Management or professional qualification at Level 4 or above
Skills
Essential
Desirable
√
√
√
√
Essential
 Demonstration of up-to-date practice in Early Years, Health &
Care
√
 Current Experience of working in the apprenticeship sector
√
 Experience of successful employer engagement and
development of key client relationships
√
 Experience of curriculum design and innovation within the
employer responsive sector
√
 Experience of delivery within a work-based vocational area to
a broad range of people with different levels of experience
√
 Experience of supervising training
√
 Good interpersonal skills
√
 Effective written and oral communication skills and managing
and maintaining records
√
 Ability to develop training and assessments for Apprentices /
WBL candidate
√
 Ability to coordinate training programmes / assessors
√
 Knowledge of apprenticeship frameworks, OFSTED and
awarding body requirements
√
√
Desirable
 Previous coordination experience within a large FE institution
√
 Involvement in admissions and induction of students
√
 Experience of providing excellence in customer service
√
Attitude and Motivation
Essential
√

Ability to independently organise your work and activities but
also to be an effective team member

Flexibility in coping with a variable work load

Demonstration of initiative in taking responsibility for personal
and professional development

Ability to work to tight deadlines and set, monitor and meet
challenging targets and goals
√

Clear commitment to students / candidates learning /
employers and success in achieving qualifications
√

Positive approach to employers / students and other staff /
colleagues
√

Professional approach at all times
√

Ability to identify, problem solve and reach a solution
√
Other

The post holder will be expected to work in College and in the
community. Base will be the Framwellgate Moor Centre. Own
transport will be essential to visit students and employers in
the workplace on a daily basis.
Desirable
√
√
Essential
Desirable
√
This job description may be reviewed in light of experience, changes and developments
during the on-going appraisal and performance review process.
Issue Date: October 2012