Email List Administration Using Mailman
About the Mailman Lists:
Mailman is a web-based email list manager that replaces ListProc lists. Unlike a KU Group List that can only
contain KU email addresses, Mailman lists can include both KU and non-KU email addresses. Mailman allows
list owners to create and modify lists easily, as well as add and remove subscribers without having to know
specific commands. List subscribers can easily modify their list subscriptions and preferences.
List basics:
Email Address
Description
(your list’s name)@lists.ku.edu
Your list’s email address
(your list’s name)[email protected]
Emails all list owners and moderators
URL
Description
lists.ku.edu/admin/(your list’s name)
Admin Panel (requires admin password)
lists.ku.edu/admindb/(your list’s name)
Moderator’s Panel (requires moderator password)
lists.ku.edu/listinfo/(your list’s name)
List Info Page, with option to subscribe
lists.ku.edu/options/(your list’s name)
List Member Panel (requires member’s password)
Common list owner tasks:
Log in to the administrative panel at
lists.ku.edu/admin/(your list’s name) using the
password sent to you by email when your list was
created. Then:
• Subscriber privacy:
Privacy options > Subscription Rules
• Message moderation:
Privacy options > Sender filters
Membership Management > (mod column)
• Review membership list:
Membership Management
• Subscriber moderation:
Privacy options > Subscription Rules
• Add members:
Membership Management > Mass Subscription
• Update list description, welcome message, or
goodbye message:
General options > An introductory description…
General options > List specific text…
General options > Text to send people leaving…
• Remove members:
Membership Management > Mass Removal
• View behavior for replies to posts:
General Options > Where are replies to list
messages directed?
• Change admin or moderator passwords:
Privacy
• Change default notification preferences:
General options > Notifications group
KU IT Technology Instruction | [email protected]
Find more how-to information at technology.ku.edu/services/distribution-group-lists
12/7/2016 | v2
Adding list members:
1. Go to your list's administration page at www.lists.ku.edu/admin/(your list’s name)
where (your list’s name) is replaced with the actual name of your list.
2. Log in with your administrative password that was sent in the email when your list was created.
3. Click on Membership Management then click on Mass Subscription.
4. Take note of the mass subscription options and change them if necessary.
5. Add the addresses by either:
1. Entering them in the text area using a separate line for each address. Format as:
Name of the person <[email protected]>
to add email address with subscriber’s name. Or, simply type the email address.
2. Uploading a .txt or .csv file containing the email address using Browse. Note: If using the .csv option,
the system will skip the first row.
6. Optionally, enter a personalized message that will be added at the top of the subscription notification if you
left the default option selected which sends messages to new subscribers.
7. Click Submit Your Changes.
Removing list members:
Remove members from a subscriptions list:
1. Log in to your list’s administrative panel.
2. Click on Membership Management then
click on
Mass Removal.
3. Take note of the mass removal
acknowledgement options and change them
if necessary.
4. Add the addresses by entering them in the
text area using a separate line for each
address or upload a .txt or .csv file
containing the email address using Browse.
5. Click Submit Your Changes.
Support:
For additional support with your list, to delete a
list, or to retrieve an administrative password,
contact the KU IT Customer Service Center at
[email protected] or 785-864-8080.
Change your list’s default notification
setting
for unsubscriptions:
1. Log in to your list’s administrative panel.
2. On the General Options page under Notifications,
check No under “Send goodbye messages when they
are unsubscribed?
Other options for unsubscribing
members or blocking mail:
In the admin panel, click on Membership Management.
• Temporarily blocking mail: When viewing your
membership list, you can check the box under nomail
to block mail to the person. The person will not
receive notification. Click Submit Your Changes.
• Unsubscribe an individual on the member list:
Check the box under unsub, to unsubscribe the
person. Note: If you list is set to send “goodbye
messages,” then the user will be notified of the unsub
action. Click Submit Your Changes.
KU IT Technology Instruction | [email protected]
Find more how-to information at technology.ku.edu/services/distribution-group-lists
12/7/2016 | v2