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General information of electronic exams
The electronic exam hall is 7443 at the 7th phase. You can enter the hall via the lounge at the stairs, where lockers
with locks for the exam hall are. Surveillance is done with cameras which record picture and sounds, student´s
personal magnetic, logging in to the computer and via random identity inspections.
You can sign in to Exam software with the Shibboleth (your LUT) username and password, and all the staff with
teacher status are sign in as teachers. Besides Exam software the computers in the exam hall have calculators,
Notepad, Adobe Reader, Microsoft Paint, Microsoft Word, Microsoft Excel and Microsoft Power Point. The usage of
programs cannot be restricted per exam.
The software consists of exams and question drafts. On the teachers Dashboard there is a recapitulation of the
active exams (enrolled and waiting for evaluation) under topic “Exams that are open for students”. By clicking the
name of the exam, opens up the summary page of that particular exam. The page has information of Submissions in
the assessment process, Assessed submissions and Registered study attainments. One exam has the basic
information of the course and questions made under the sections.
The teacher can create either Personal exam for one or few students or General exam for his/her course.
The exams can be created either so, that all the questions are every time the same or the system raffles the
questions for each student. In this case the teacher has to create a larger set of questions to the Question drafts.
The teacher who created the exam has the access to his/hers own exams and questions. If you add your college to
your exam, he/she will also see the questions. If editing or the ownership of the questions is needed, it has to be
done via copying mode. Other teachers, who though are on the same course, cannot see each other’s exams, if not
added to it as examiner or/ assessor this particular exam.
The exam is open for the time period the teacher has determined, during which the students will take it. This means
the students will not do the exam all at the same time. For this reason, the teacher should think about the size of
the Question draft and the methods of evaluation as the executed exams will come for assessment bit by bit. The
assessment time is still the 30 days.
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The three times try exam rule is not in use with Exam software. Student can have one valid calendar reservation at
the time. The teacher can determine how many times the student may take the exam before evaluation, as a
default to the software has been set to one.
The students have been given instructions as following:
Registration for an electronic exam
Arriving at an electronic exam
Completing an electronic exam
The code of conduct of an electronic exam
In case of a problem
The student instructions are in UNI > Studies > Planning Studies > Examinations > Electronic exams
Creating the exam
1. Sign in with your LUT credentials: https://exam.lut.fi
Firefox or Chrome browser is recommended
2. Create a new exam by clicking on the Dashboard Create new exam
3. Choose General exam or Personal exam
4. Search your course information with the Course code. Note the following!
As doing the exam for the first time for a course, the course code needs all numbers and alphabets before it
will be found (in the right upper corner there will be an announcement of failure until the whole code is
inserted). After this the other basic information will appear automatically.
Next times the code will appear automatically after two characters.
5. Press Continue
6. Fill in the basic information of the exam (separate chart below)
The Registration link to students will be created automatically
7. Create the exam questions (separate instruction)
8. Preview the exam by clicking the Preview exam button at the left corner of the bottom of the page.
You get the student view of the exam
Note! If using Randomize questions, you just get one of the question at the preview
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9. Publish the exam with the Save and publish button
This releases the exam for the students
10. Add the link of the General exam and information of its availability into Moodle to the course basis. In a
Personal exam the student receives email, but you can also add, if needed, the link into Moodle.
Basic information for the exam
Information marked with a star (*) are compulsory.
Exam name*
Name of the exam consists the official course code and course name. As the
student gets a personal exam, the name should be started with the students
name following the official code and name of the course.
Exam period starts*
Date of the first day the exam is available for students.
Exam period ends*
Date of the last day the exam is available for students.
Add an examiner
If you want to grand your college rights for the exam (edit & assessment, give
the grade), add him / her here. Note! The added person has to have teachers
status.
Add an assessor
If the assessment needs another person, add him / her here. Note! The added
person has to have teachers status.
The assessor sees the done exam and can evaluate answers, but only examiner
may edit the exam and give grades.
Exam duration (minutes)* Choose the duration of the exam (55/115/175 minutes).
Exam language
Choose the language (default Finnish). The choice does not affect the interface
language.
Grading scale
LUT uses grading scale from one to five (1-5)
Type of examination
Choose Whole course grade (default)
The amount of
The amount of performance in this exam means the amount the student may
performance in this exam do the exam before grading. Default is 1, so the student may not sign up for the
next try out before the teacher has assessed the exam.
Software to be used as
NOT IN USE
answering
Exam attachment
You can add one general attachment to the exam e.g. mathematical formulas
and one to each question.
Instructions visible during Write here the instructions meant for students during the exam, e.g. how many
the exam
questions are needed to be answered.
EXAMPLE This is your personal exam. It consists of five multiple choice questions
and three essay questions. Answer all the given questions/Choose one out the
given essay topic to answer.
Instructions visible during Write here the instructions meant for students during booking the exam.
the exam booking
EXAMPLE Choose the Computers 1-2 as making reservations. / You can book a
new exam time after your previous exam has been assessed.
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Making questions
The questions have three choices:
essay
multiple choice (one right answer)
multiple choice (multiple right answers)
You can create questions from ”scatch” or bring questions done into question drafts. Question drafts is a question
bank for questions. All the questions are stored there, you can also directly create questions into it without adding
them into an exam. As creating an exam the question drafts appear on the right side of the screen. Note! As the
question is added to the exam, the connection to the original question is lost meaning that if you edit the question
in the exam, it will not be updated to the original question.
1. Give a section a describing name (not only e.g. Essay questions)
The sections appear also for the students as separate units and this way they divide the exam into sections.
2. Add from the + sign a new question (or drag and drop it from the right sides Question drafts)
Write your question to the text editor space.
On multiple choice questions the order of alternatives varies.
You cannot use web links as the connection to internet is prevented
3. Give response length in characters (not mandatory, but recommended)
The recommended length is a recommendation and does not prevent the student to write shorter or longer
answers.
4. Choose the wished evaluation scale (points or pass/fail)
5. Write the question intructions
This will appear to the student as reading the question
6. Write the evaluation criterias
These are teachers own notes, not visible for students
These are visible for to college kyy toiselle tentaattorille, jos tentaattoreja on useampia
7. Add an attachment to a question
Every question may have one attachment, e.g. a pdf or a picture. Please note, that the attachment is in such
a format, that it can be opened on the exam computer (programs mentioned on the top).
A picture can only be added as an attachment, not inserted into the question.
8. Save the question by clicking the Save button
9. If needed determine raffeled questions per section by adding the chech mark into Randomize questions and
choose how many questions per student will appear.
The questions will be chosen from questions with in the section
10. Repeat the previous steps within every section in the exam
11. Save the exam with the Save button
the exam shows in the Exams as Saved
12. Only a published exam is available for students to make a reservation. When you are sure, your exam is ready
publish it by clicking the Save and publish button.
The questions and the exam period can be edited although the exam has been published. The editing ability has
been outlined after first sign up, amongst other things shortening of the exam period is not possible. The software
informs you if the editing ability has been outlined.
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To edit the exam, go to Exams page. Click the exam name to enter the exam and edit it.
The editing of questions does not affect to the exams already done, but it does to the ones reserved (but not yet
started). If a mistake is found from an exam during examination period, it can be fixed.
Exam assessment
You can assess the exam in the software. The software sends every week (Monday mornings) a summary of the
signed up and waiting for assessment. If the information is needed earlier, it is available on the Dashboard.
Under the menu you can see three listings, on which exams are in different phases.
- Submissions in the assessment process (exams not assessed yet)
- Assessed submissions (assessment has been started and they have a preliminary grade)
- Registered study attainments (assessment finished, student has got the result of the grade)
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Here are the steps:
1) Search for the exam needing assessment
Find students returned exam from the Dashboard
In the beginning the exam has the basic information e.g. performance time, duration of the exam and
possible previous answers to the exam
2) Give points to the answers via Points and choose the right answer
Anser is visible by clicking the arrow within the question
If the grading scale for the question is pass / fail, only this option is available
If needed, you can print students exam on paper by clicking the Print button on top of the page.
3) Feedback can be given via Give feedback to student button
The feedback will show to all examiners and assessors
4) Assess the exam by choosing the grade and exam type plus click Save
At this point you can still alter the grade
5) Confirm the grading by clicking Lock the assessment and inform the student button
By confirming the grade the student will get an email of the grade
The information of the grade and possible written feedback to student or group of students at the same
time from the main page. Mark the wished exam with a check mark and choose Send to register
6) Inform the assessments to student office for registration