Word CH02 More Skills11.qxd
CHAPTER 2
5/22/08
2:45 PM
Page 1
Word
More Skills 11 Record AutoCorrect Entries
䉴
AutoCorrect corrects common spelling errors as you type; for example, if you type teh, Word
will automatically correct it to the.
䉴
You can also use AutoCorrect to create shortcuts for commonly used phrases.
To complete this document, you will need the following file:
䊏 w02_AutoCorrect
You will save your document as:
䊏 w02_AutoCorrect_Your_Name
1.
Start Word. Locate and open the file w02_AutoCorrect. Save the file in your Word Chapter
2 folder as w02_AutoCorrect_Your_Name and then add the file name to the footer.
2.
From the Office menu , click Word Options. Click Proofing, and then under
AutoCorrect options, click the AutoCorrect Options button. Click the AutoCorrect tab.
The existing AutoCorrect options display in a list near the bottom of the AutoCorrect
dialog box.
3.
In the AutoCorrect dialog box, be sure the Replace text as you type check box is selected. In
the Replace box, type shoud and in the With box, type should Notice that other misspellings
of the word and variations of the word display in the list, as shown in Figure 1.
AutoCorrect
Options button
With box
Replace box
Other misspelling
of should
Add button
Figure 1
Microsoft Word | Chapter 2 - Format and Organize Text
More Skills: SKILL 11 | Page 1 of 4
From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Copyright © 2009 by Pearson Education, Inc. All rights reserved.
Word CH02 More Skills11.qxd
5/22/08
2:45 PM
Page 2
4.
Near the bottom of the AutoCorrect dialog box, click the Add button, and then click OK. If
someone else has already added this correction, a Replace button will display in place of the
Add button. If you see the Replace button, click it instead.
5.
Click OK to close the Word Options dialog box. In the paragraph that begins I just received,
click to position the insertion point between headquarters and the period at the end of the
paragraph.
6.
Type a comma, and then press s. Type the following text exactly as written, and
watch your screen when you misspell shoud: and I thought you shoud see the plans for the
remainder of the year Notice that the misspelled word was corrected automatically.
Compare your screen with Figure 2.
Misspelled word
corrected
Figure 2
7.
Scroll down to the middle of Page 1. In the paragraph that begins In accordance with, select
the first occurrence of the text Cypress Hotel Group.
8.
From the Office menu , click Word Options, click Proofing, and then under
AutoCorrect options, click the AutoCorrect Options button. Notice that the selected
phrase displays in the With box.
9.
Under Replace, type chgx and then compare your screen with Figure 3.
When you create a shortcut for a phrase you type frequently, it is often a good idea to
use an acronym of the phrase, and then add another letter to create a word that will
never be typed so that you don’t accidentally use AutoCorrect when you don’t want to.
Microsoft Word | Chapter 2 - Format and Organize Text
More Skills: SKILL 11 | Page 2 of 4
From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Copyright © 2009 by Pearson Education, Inc. All rights reserved.
Word CH02 More Skills11.qxd
5/22/08
2:45 PM
Page 3
Phrase selected in
the document
Shortcut text
Figure 3
10.
Near the bottom of the AutoCorrect dialog box, click the Add button, and then click OK. If
someone else has already added this correction, click Replace instead. Click OK to close the
Word Options dialog box.
11.
Press C + e to move to the end of the document. In the first line of the last paragraph
in the document, select and delete our own. Type chgx and then press s. Notice that
the shortcut expands to Cypress Hotel Group as soon as you press s.
You can also activate AutoCorrect to expand a shortcut by typing any punctuation
mark or by pressing J.
12.
Save
your document, and then compare your document with Figure 4. Exit Word.
Submit your document as directed.
Microsoft Word | Chapter 2 - Format and Organize Text
More Skills: SKILL 11 | Page 3 of 4
From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Copyright © 2009 by Pearson Education, Inc. All rights reserved.
Word CH02 More Skills11.qxd
5/22/08
2:45 PM
Page 4
Figure 4
䊏
You have completed More Skills 11
Microsoft Word | Chapter 2 - Format and Organize Text
More Skills: SKILL 11 | Page 4 of 4
From Skills for Success with Microsoft® Office 2007 by Kris Townsend
Copyright © 2009 by Pearson Education, Inc. All rights reserved.